Koehn & Big Pine Shores Roadway & Drainage 1st Amendment GJl COURT CII
4:_;:,"7".:vo, Kevin Madok, CPA
' " —�� '�' Clerk of the Circuit Court&Comptroller—Monroe County, Florida
DATE: November 26, 2019
TO: Judith Clarke, PE, Director
Engineering/Roads&Bridges
ATTN: Debra London
Project Manager
FROM: Pamela G. Hanc•! ��.C.
SUBJECT: November 20th BOCC Meeting
Attached are electronic copies of the following items for your handling:
F12 1st Amendment to Task Order with Baxter&Woodman, Inc. for engineering design
and permitting services and support during construction for the Koelui and Big Pine Shores
subdivisions Roadway and Drainage Improvement Project(Big Pine Key). This amendment adds
an exhibit that correctly reflects the On Call Contract rates and allows unused balances to be
transferred to other tasks as required, but has no financial impact on the total contract amount.
F13 2ndAmendment to Agreement with EAC Consulting, Inc. for additional survey work
due to the utilization of the City of Key West-Dennis Street Pump Station for the 1st
Street/Bertha Street Roadway Improvement Project in the lump sum amount of$3,451.55.This
amount is being deducted from the Stormwater Pump Station Design Optional Services Task; and,
therefore there is no change to the total contract amount of$471,621.16.
F21 2nd Amendment to the Engineering Design and Permitting contract with WSP USA,
Inc. for the Sea Level Rise Pilot Project for Shaw Drive In Key Largo to add National Park Service
requirements scope in order to obtain South Florida Water Management District permitting, in
the estimated amount of$20,751.77 for a revised total contract amount of$545,769.81 This 2nd
Amendment also adds contract language to allow individual task amounts to be adjusted as long as
the total contract amount of$545,769.81 is not exceeded.
Should you have any questions, please feel free to contact me at(305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
AMENDMENT 1 TO TASK ORDER FOR ON CALL PROFESSIONAL DESIGN AND
PERMITTING SERVICES BETWEEN MONROE COUNTY
AND BAXTER&WOODMAN. INC.
FOR
KOEHN AND BIG PINE SHORES ROADWAY AND DRAINAGE IMPROVEMENTS
PROJECT
THIS AMENDMENT 1 to the Task Order is entered into this{ntdav of November,
2019,between Monroe County, whose address is 1100 Simonton Street, Room 2-216 Key West,
Florida 33040, hereafter the "COUNTY" and Baxter & Woodman, Inc., an Illinois Corporation,
whose Florida principal address is 477 S. Rosemary Avenue, Suite 330, West Palm Beach, FL
33401, hereafter referred to as"CONSULTANT".
WHEREAS, on the 17th day of January 2018, the parties executed a contract
authorizing the Consultant to perform On Call Professional Engineering Services;and
WHEREAS, on the 18th day of September 2019,the parties executed Amendment 1 to
the On Call Professional Engineering Services Contract for a name change from "Mathews
Consulting, a Baxter&Woodman Company"to"Baxter&Woodman, Inc."; and
WHEREAS, on the 18th day of September 2019, the parties executed a Task Order
pursuant to the On.Call Professional Engineering Services.Contract for engineering design and
permitting services for the Koehn and Big Pine Shoes subdivisions on Big Pine Key;and
WHEREAS, the parties now need to revise the Task order to replace the attachment
containing the Fee Schedule to reflect the per hour consultant fees in accordance with the On
Call Agreement and to allow for individual itemized task amounts to be adjusted when the total
contract amount is unchanged;and
NOW THEREFORE, in consideration of the mutual promises contained herein, the
COUNTY and CONSULTANT wish to amend the task order as follows:
Article VII, Paragraph 7.1:
Delete Attachment A"Exhibit B"and replace it with the attached."Exhibit A"-Table 2 Fee
Schedule which was the basis of the task order and should have been included as an Exhibit in
lieu of"Exhibit B".
Add Article VII, Paragraph 7.1.2 as follows:
The contract individual itemized task amounts are estimates and may be adjusted as
needed as long as the Total Contract Amount of$332,866.00 is not exceeded.
In all other respects,the.Contract approved at the September 18,2019, BOCC meeting
remains in full force and effect.
In WITNESS WHEREOF, each party hereto has caused this contract to be executed by
its duly authorized representative.
11.20.19—Amendment I --Baxter&Woodman-Koehn and Big Pine Shores Task Order- 1
IN WITNESS WHEREOF, each party caused the Task Order to be executed by its duly
authorized representative.
Consultant Witness:
BAXTER &WOODMAN, INC.
£€. 4469Signature Signature Date
Rebecca Travis
Vice President/Florida Division Mgr
Title
r`F
` 1 BOARD OF COUNTY COMMISSIONERS
'gym°Attes't'Kev n Madok, Clerk OF MONROE COUNTY, FLORIDA
By: by:
Deputy Clerk Mayor/Chas an
Date: V ln"tia'vt•e`rA-• 1-°a 11"q
r--
c� -
OF, ;-- MONROE COUNTY ATTORNEY
A TO AS O F M:
1 , t'
CHRIS LIMBERT BARROWS
CD - ASSISTANT CO {ATTORNEY
t. CV l DATE: k KT
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11.20.19—Amendment 1 -Baxter&Woodman-Koehn and Big Pine Shores Task Order-2
•
Dote:08/27/19
Monroe County-Koehn and Big Pine Shores Subdivision
Design Engineering-Fee Exhibit A-Table 2 Fee Schedule
SR Eng IV SR Eng III SR Eng II Engineer IV Engineer II Eng Tech IV Eng Tech II Prof Surveyor I Labor Totals
$175 /Hour $165 /Hour $140 /Hour $115 /Hour $110 /Hour $125 /Hour $105 /Hour $145 /Hour
MH $ MH $ MH 5 MH $ MH $ MH $ MH $ MH $ MH $
TASK 1 DATA COLLECTION/PRELIMINARY DESIGN
Task 1.1-Survey,Data Collection,and Field Investigation SO 50 16 $2,240 50 60 $6,600 216 $27,000 132 $13,860 96 $13,920 520 $63,620
Task 1.1a-Survey,Data Collection Costs-29 days crew living
expenses,mileage per Florida Statue 0 $14,500
Task 1.2-Pavement Analysis 16 $2,800 24 $3,960 $0 $0 40 $4,400 $0 $0 $0 80 $11,160
Task 1.3-Drainage Analysis $0 $0 30 $4,200 $0 $0 30 $3,750 $0 $0 60 $7,950
Subtotal Task 1 Services $97,230
TASK 2 DESIGN&PLAN PREPARATION
Task 2.1-Roadway Design 8 $1,400 16 $2,640 80 $11,200 140 $16,100 110 $12,100 $0 60 $6,300 $0 414 $49,740
Task 2.2-Drainage Design $0 60 $9,900 30 $4,200 100 $11,500 50 $5,500 $0 $0 $0 240 $31,100
Task 2.3-Preparation of Contract Documents 16 $2,800 $0 100 $14,000 240 $27,600 $0 120 $15,000 $0 $0 476 $59,400
Subtotal Task 2 Services $140,240
TASK 3 ENVIRONMENTAL RESOURCE PERMITING
Task 3.1 SFWMD Permits:ERP $0 24 $3,960 8 $1,120 8 $920 8 $880 $0 $0 $0 48 $6,880
Subconsultant SWC to provide ERP
Subtotal Task 3 Services $6,880
TASK 4 GENERAL ENGINEERING SERVICES DURING CONSTRUCTION
Task 4.1-Bidding Assistance $0 4 $660 8 $1,120 $0 $0 $0 8 $840 $0 20 $2,620
Task 4.2-Shop Drawing Review $0 16 $2,640 16 $2,240 $0 $0 $0 $0 $0 32 $4,880
Task 4.3-RFI Responses 2 $350 24 $3,960 $0 $0 $0 24 $3,000 $0 $0 SO $7,310
Task 4.4-Plan Revisions,Record Drawings, $0 10 $1,650 $0 $0 12 $1,320 $0 24 $2,520 16 $2,320 62 $7,810
Subtotal Task 4 Services $22,620
TASKS MEETINGS,PROJECT MANAGEMENT AND QUALITY
CONTROL
Task 5.1-Meetings 32 55,600 32 $5,280 50 40 $4,600 50 SO 50 50 104 $15,480
Task 5.2-Project Management 40 57,000 40 $6,600 $0 50 50 50 0 50 $0 80 $13,600
Task 5.3-Project Quality Control 0 50 40 $6,600 50 $0 50 50 50 $0 40 $6,600
Subtotal Task 5 Services $35,680
TOTAL LABOR 114 $19,950 290 547,850 288 $40,320 528 $60,720 280 $30,800 390 $48,750 224 $23,520 112 $16,240 2226 $302,650
29 3 21,3% 4.0% 18.9% 6.4- 2 3"6
OTHER DIRECT COSTS
Mileage 14 trips X RT 315 miles X.54/mi= $2,381
Postage&Communications Solo
TOTAL ODES $2,881
OUTSIDE PROFESSIONALS:includes 10%markup for admin.
Geotechnical:Nutting Engineers-(LSUM) 520,735
Environmental:SWC Inc.(LSUM) $6,600
TOTAL OUTSIDE PROFESSIONALS $27,335
TOTAL(NTE)FEE $332,866
.
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INSURED INSURERB, Continental Insurance Co:.
Baxter&Woodman,Inc iisukiic: Continental Casualty Company
477 S.Rosemary Avenue INSURER D:
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West Palm Beach . FL 33401 INSURER F: '
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1100 Simonton Street
AUTHORIZED REPRESENTATIVE
Key West FL 33040 'y�A:,- C �-�;,
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01988-2016 ACORD CORPORATION. Al ghta-raserved.
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