12/01/2019 ENG/Public Works M Monroe County Purchasing Policy and Procedures
ATTACHMENT D.6
COUNTY ADMINISTRATOR
CONTRACT SUMMARY FORM FOR CONTRACTS LESS THAN $50,000.00
Contract with. _ Sands of the ke s;Inc. Contract#
Effective Date: 12111,I9
Expiration Date: I2I1122
Contract Purpose/Description:
e w�ease of annon collier/s nerC'rinter�f'or n .n ii o office at-1 O M`
y'iati�i HI „tn.M thon ,
Contract is Original Agreement Contract Amendment/Extension Renewal
Contract Manager: Nicole Twyman �4390 En ineerin Sto' 1,
(Name) (Ext.) (Department/Stop#)
CONTRACT COSTS
Total Dollar Value of Contract: $ 7,114.32 ` Current Year Portion: $ 2;371.44
(must be less than$50,000) (if multiyear agreement then
requires 13OCC approwpal„unless the
total cumulative amount is less than
$50,000 00),
Budgeted? Yes® No ❑ Account Codes: 52.502. —530
Grant: $ 2 —Sz 0440
CountyMatch: $ ............................................................ - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For: _
(Not included in dollar value above)- (e..g.maintenance,utilities,janitorial,salaries,etc)
CONTRACT REVIEW
Changes �' Date Out
Elatel In Needed e�i er
Department Head I Yes[:] No .............
Risk Management Yes[]No®
O.M.B./Purchasing Yes No
County Attorney Yes NO
Comments:
Page 67 of 70
i
of dw ,Inc.
Proposal for MC PW Dept. Engineering Division
State Contract# 600-000-11-1
Canon imageRUNNER ADVANCE CS540i III
The imageRUNNER ADVANCE 5500 Series is designed to enable enhanced office productivity.
These intelligent systems provide an intuitive user experience and support Canon's range of
holistic business solutions. The imageRUNNER ADVANCE C5540i III model delivers speeds of up
to 40 ppm for black-and-white and color(LTR).The imageRUNNER ADVANCE 5500 Series is
built on the Third Generation imageRUNNER ADVANCE platform and offers standard Universal
Login Manager(ULM), UFR IIIPCUPS Printing, HDD Encryption Kit, Wireless LAN and Remote
Operators Software Kit. Options include staple finisher with convenience stapler and Super G3 fax
board.
Location of Unit: 2798 Overseas Hwy.Marathon,Fl.33050
Pricing:
36-month FMV lease under state contract# 600-000-11-1 at$197.62 per month to include set
up, delivery, installation for 1-Canon imageRUNNER ADVANCE C5540i as well as pickup and
return of old device,plus the following options.
Options included in pricing:
are listed in the attached CSAP Worksheet 1002, to include Cassette Feeding Unit AM1; Inner
Finisher H1,Super G3 Fax Board AS2
Service and Supply Agreement:
Zero base maintenance program billed by CFS under state contract#600-000-11-1 rates of$0.0078
per B&W page and $0.0650 per color page to include all toner, service, parts and labor. Excludes
paper and staples.
Includes delivery,setup,and connectivity
Onsite customer training
Toner replenishment
Meter service provided through Canon Financial Services
All local supplies,parts,and labor excluding paper and staples
Average 2 hour response time to service priorities
Please feel free to contact me with any questions at 305-703-8002
Thanks,John Ribble
Confidential, not to be shared or copied without the prior written consent of Sands of the Keys,Inc
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