Item G16 G.16
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
November 20, 2019
Agenda Item Number: G.16
Agenda Item Summary #6254
BULK ITEM: Yes DEPARTMENT: Risk Management
TIME APPROXIMATE: STAFF CONTACT: Maria Slavik(305) 295-3178
N/A
AGENDA ITEM WORDING: Approval for the Mayor to sign the Memorandum of
Understanding between Monroe County Board of County Commissioners and American Alternative
Insurance Corporation (AAIC), accepting $395,557.74 as final and final payment for repair of 42
emergency vehicles damaged as a result of Hurricane Irma, under the County's VFIS policy.
ITEM BACKGROUND: The County's VFIS insurance (Volunteer Firemen's Insurance Service
Inc.; the specific carrier is American Alternative Insurance Corporation) covers physical damage to
emergency vehicles. At the time of Hurricane Irma which occurred on September 9, 2017, the
County sustained damage to its emergency vehicles. The claim was assigned a claim number
FLCM217090960 under Policy Number VFISCM1055309-09 with AAIC for wind and flood
damage to forty- two (42)vehicles. The insurer has tendered payment of$395,557.74, which
includes a previous payment in the amount of$355,557.74 plus a current additional payment in the
amount of$40,000.00, for repair of all vehicles damaged as a result of Hurricane Irma. The MOU
accepts the amount in full and final satisfaction of the County's claim.
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approve and sign the Memorandum of Understanding.
DOCUMENTATION:
Memorandum of Understanding
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date: N/A
Packet Pg. 1958
G.16
Total Dollar Value of Contract: $0
Total Cost to County: $0
Current Year Portion: $0
Budgeted: N/A
Source of Funds: N/A
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: Yes If yes, amount: $395,557.74
Grant: N/A
County Match: N/A
Insurance Required: N/A
Additional Details:
REVIEWED BY:
Cynthia Hall Completed 11/04/2019 3:56 PM
Bob Shillinger Completed 11/05/2019 9:42 AM
Budget and Finance Completed 11/05/2019 10:16 AM
Kathy Peters Completed 11/05/2019 10:17 AM
Board of County Commissioners Pending 11/20/2019 9:00 AM
Packet Pg. 1959
Memorandum of Understanding
This Memorandum of Understanding is entered into between The Monroe County Board of
County Commissioners and American Alternative Insurance Corporation(AAIC).
1. WHEREAS, The Monroe County Board of County Commissioners filed Claim Number
FLCM217090960 pursuant to Policy Number VFISCM1055309-09 with AAIC for wind and
flood damage to forty two(42)vehicles during Hurricane Irma on or about September 10, 2017;
and Us
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WHEREAS,the parties have been investigating in good faith to identify the cost for repair of S
the forty two (42)vehicles damage to determine the exact amount owed by AAIC to The Monroe
County Board of County Commissioners for the vehicles loss covered under the above mentioned
policy of insurance; and
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WHEREAS,the parties have determined the contribution AAIC will make to The Monroe 0
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County Board of County Commissioners will be $395,557.74.
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NOW, THEREFORE, the parties desire to enter into this Memorandum of Understanding to E
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confirm the terms of the agreement reached regarding the amount AAIC will reimburse The Monroe 2
County Board of County Commissioners for all vehicular damage.
2. AAIC previously paid $355,557.74 to or on behalf of The Monroe County Board of County
Commissioners for repair of all vehicles damaged as a result of Hurricane Irma on or about
September 10, 2017.
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3. AAIC will pay to The Monroe County Board of County Commissioners an additional $40,000.00 0
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for repair of all vehicles damaged as a result of Hurricane Irma on or about September 10, 2017.
4. The parties agree that the payments by AAIC, totaling$395,557.74, represent full and final 0
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payment for repair of all vehicles damaged as a result of Hurricane Irma on or about September
10, 2017.
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Dated: Signature:
President
The Monroe County Board of County Commissioners
Dated: Signature:
Thomas H. McCullough 11, Physical Damage Manager
Glatfelter Claims Management Inc. /
American Alternative Insurance Corp.
I Packet Pg. 1960