Item L1 L.1
G BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
November 20, 2019
Agenda Item Number: L.1
Agenda Item Summary #6233
BULK ITEM: No DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Cary Knight(305) 292-4527
10:00 A.M.
AGENDA ITEM WORDING: Presentation of the results of site selection review for the
Emergency Operations Center (EOC) at the Marathon airport and BOCC concurrence with the
proposed site.
ITEM BACKGROUND: The project team [County staff and Architect's Design Group (ADG)]
have evaluated possible sites on the Marathon airport property for construction of the Emergency
Operations Center (EOC). The team will review the options considered; how the sites considered
affect or are affected by the Marathon airport master plan; and the basis for the recommended site at
the southwest corner of the airport property.
PREVIOUS RELEVANT BOCC ACTION:
2/18/09 - BOCC approved a contract with ADG for the design through construction administration
of a new EOC in Marathon.
10/1/09 - BOCC approved a First Amendment to the contract with ADG to include information
technology needs to the design.
11/14/17 - BOCC ratified a Second Amendment to the contract with ADG to develop an updated
construction estimate with modifications to the design for a new site and slightly revised
scope.
09/19/18- BOCC approved a state-funded grant agreement in the amount of $5,900.00 with the
Florida Division of Emergency Management for the purpose of planning, designing and
constructing a Monroe County Emergency Operations and Public Safety Center.
12/19/18- BOCC approved a Public Transportation Grant Agreement with the Florida Department
of Transportation in the amount of $400,000 for the purpose of planning, designing and
constructing a FL Keys Marathon Airport Non-Aeronautical Use Building, to be
considered for use as the EOC.
3/21/19 - BOCC approved staff request to negotiate with ADG a professional services contract to
provide design and construction administration services for the Monroe County EOC.
5/22/19 — BOCC Approved award of a contract to ADG to provide design and construction
administration services for the Monroe County EOC.
Packet Pg. 2119
L.1
8/21/19— BOCC approved a revised contract with ADG which changed the name of the EOC
building to "FL Keys Marathon Airport Non-Aeronautical Use Building" due to
requirements of Monroe County's acceptance of an FDOT grant agreement.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: BOCC approval of proposed site selection
DOCUMENTATION:
FINANCIAL IMPACT:
Effective Date: n/a
Expiration Date: n/a
Total Dollar Value of Contract:
Total Cost to County: TBD
Current Year Portion:
Budgeted: Yes
Source of Funds: Legislative Grant (FDEM - 100% state funds), FDOT (50% matching
County funds). FEMA HMGP (-25% matching County funds; application approved by
FEMA, grant agreement pending approval by BOCC) (FDEM State Funds will be used for
County Match to HMGP & FDOT grants)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: Yes
County Match: Yes
Insurance Required: (For work being performed by ADG, as specified in the ADG contract, yes.)
Additional Details:
N/A
REVIEWED BY:
Cary Knight Completed 11/05/2019 8:20 AM
Kevin Wilson Completed 11/05/2019 9:32 AM
Breanne Erickson Completed 11/05/2019 9:58 AM
Cynthia Hall Completed 11/05/2019 10:00 AM
Budget and Finance Skipped 10/29/2019 4:58 PM
Maria Slavik Skipped 10/29/2019 4:58 PM
Kathy Peters Completed 11/05/2019 10:12 AM
Packet Pg. 2120
L.1
Board of County Commissioners Pending 11/20/2019 9:00 AM
Packet Pg. 2121
Monroe County Emergency Operations Center
Florida Keys Marathon Airport Non-Aeronautical Building
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Architects Design Group
Winter Park, FL I Dallas, Tx
In association with
K2M Design
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I ntrod uction to M on roe Co u nty E O C
• A New, Hardened Structure Built to FEMA P-361 Standards
• Located at Florida Keys Marathon Airport
• Occupants :
- Emergency Operations Center
- MC Emergency Management
- MC Fire Administration
Site Criteria
• Main Factors For Determining an EOC ( FEMA IS-775)
- Accessibility (Ingress / Egress)
- Location (Airport Property / Master Plan / Grants / FAA
Part 77 Protected Airspace)
- Safety (Stand Off Distance 82' — Homeland Security)
- Size
- Systems Capability (FAA Part 77 Protected Airspace,
Communications)
- Survivability
- Versatility (Redundant Utilities)
Site Assessment
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1 _ ,) SfTE DIAGRAM 6
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Next Ste ps
• With approval of recommended site
•We
•Continue with space programming
•Start with Phase II Design