Item F12 F.12
BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida.Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
November 20, 2019
Agenda Item Number: F.12
Agenda Item Summary #6202
BULK ITEM: Yes DEPARTMENT: Engineering/Roads
TIME APPROXIMATE: STAFF CONTACT: Debra London (305) 453-8754
N/A
AGENDA ITEM WORDING: Approval of Amendment 1 to task order with Baxter & Woodman,
Inc. for engineering design and permitting services and support during construction for the Koehn
and Big Pine Shores subdivisions Roadway and Drainage Improvement Project (Big Pine Key). This
amendment adds an exhibit that correctly reflects the On Call Contract rates and allows unused
balances to be transferred to other tasks as required, but has no financial impact on the total contract
amount.
ITEM BACKGROUND: This Amendment 1 revises Article VII, Paragraph 7.1 by deleting
Attachment A - Exhibit B which listed a range of hourly rates and replaces it with Exhibit A — Table
2 Fee Schedule which was the basis of the task order and should have been included as an exhibit in
lieu of Exhibit B. In addition, Amendment 1 adds Article VII, paragraph 7.1.2 which allows for the
transfer of funds between unused task balances to tasks that require funds as long as the total
contract amount is not exceeded.
PREVIOUS RELEVANT BOCC ACTION:
September 18, 2019 — the BOCC approved Amendment 1 to the On Call Engineering Services
Contract for a name change from Mathews Consulting, a Baxter & Woodman Company to Baxter &
Woodman, Inc.
September 18, 2019 — the BOCC approved a task order with Baxter & Woodman, Inc. from the On
Call Engineering Services Contract for engineering design and permitting services and support
during construction for the Koehn and Big Pine Shores subdivisions Roadway and Drainage
Improvement Project(Big Pine Key) in the amount of$332,866.00.
January 17, 2018 — The BOCC approved On Call Engineering Services Contracts with 9 firms: CSA
Central, EAC Consulting, HDR Engineering, Keith & Schnars (now KCI Technologies, Inc),
Kisinger Campo, Mathews Consulting, RS&H Inc, TY Lin International and WSP USA, INC.
March 20, 2013 — The BOCC approved a contract with IMS Infrastructure Management Services for
asphalt pavement analysis on County roads.
CONTRACT/AGREEMENT CHANGES:
Text amendment-no financial impact
Packet Pg. 368
F.12
STAFF RECOMMENDATION: Approve Amendment 1 to task order with Baxter& Woodman,
Inc. for engineering design and permitting services for the Koehn and Big Pine Shores Roadway and
Drainage Improvement Project.
DOCUMENTATION:
11.20.19 Amendment 1 to BW Koehn Task Order signed CL and B&W
9.18.19 fully executed task order
FINANCIAL IMPACT:
Effective Date: November 20, 2019
Expiration Date: none
Total Dollar Value of Contract: N/A
Total Cost to County: N/A
Current Year Portion: N/A
Budgeted: N/A
Source of Funds: N/A
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No If yes, amount:
Grant: Not for design
County Match:
Insurance Required: N/A
Additional Details: text amendment only—no financial impact
09/18/19 304-27000 - TRANSPORTATION PROJECTS $332,866.00
Koehn Subdivision
REVIEWED BY:
Judith Clarke Completed 10/23/2019 10:34 AM
Christine Limbert Completed 10/24/2019 12:35 PM
Budget and Finance Completed 10/24/2019 4:50 PM
Maria Slavik Completed 10/25/2019 8:56 AM
Kathy Peters Completed 10/25/2019 9:19 AM
Board of County Commissioners Pending 11/20/2019 9:00 AM
Packet Pg. 369
F.12.a
°
AMENDMENT 1 TO TASK ORDER FOR ON CALL PROFESSIONAL DESIGN AND
PERMITTING SERVICES BETWEEN MONROE COUNTY -19
AND BAXTER&WOODMAN INC.
FOR o
KOEHN AND BIG PINE SHORES ROADWAY AND DRAINAGE IMPROVEMENTS
PROJECT
THIS AMENDMENT 1 to the Task Order is entered into this da of November
2019, between Monroe County, whose address is 1100 Simonton Street, Room 2-216 Key West,
Florida 33040, hereafter the "COUNTY" and Baxter & Woodman, Inc., an Illinois Corporation,
whose Florida principal address is 477 S. Rosemary Avenue, Suite 330, West Palm Beach, FL
33401,hereafter referred to as"CONSULTANT". >
0
WHEREAS, on the 17th day of January 2018, the parties executed a contract CL
authorizing the Consultant to perform On Call Professional Engineering Services;and <
WHEREAS, on the 18th day of September 2019,the parties executed Amendment 1 to
the On Call Professional Engineering Services Contract for a name change from "Mathews .2
Consulting,a Baxter&Woodman Company"to"Baxter&Woodman, Inc:; and >
WHEREAS, on the 18th day of September 2019, the parties executed a Task Omer
pursuant to the On Call Professional Engineering Services Contract for engineering design and
06
permitting services for the Koehn and Big Pine Shoes subdivisions on Big Pine Key;and
WHEREAS, the parties now need to revise the Task order to replace the attachment
containing the Fee Schedule to reflect the per hour consultant fees in accordance with the On
Call Agreement and to allow for individual itemized task amounts to be adjusted when the total
contract amount is unchanged; and
NOW THEREFORE, in consideration of the mutual promises contained herein, the
COUNTY and CONSULTANT wish to amend the task order as follows:
Article VII, Paragraph 7.1: 19
Delete Attachment A"Exhibit B"and replace it with the attached "Exhibit A"-Table 2 Fee U)
Schedule which was the basis of the task order and should have been included as an Exhibit in
lieu of"Exhibit B".
0
Add Article Vll, Paragraph 7.1.2 as follows:
The contract individual itemized task amounts are estimates and may be adjusted as
needed as long as the Total Contract Amount of$332,866.00 is not exceeded. o
0
In all other respects, the Contract approved at the September 18,2019, BOCC meeting
remains in full force and effect.
In WITNESS WHEREOF, each party hereto has caused this contract to be executed by
its duly authorized representative.
cv
11.20.19—Amendment I -Baxter&Woodman- Koehn and Big Pine Shores Task Order- 1
Packet Pg. 370
F.12.a
a
19
IN WITNESS WHEREOF, each party caused the Task Order to be executed by its duly M
authorized representative. o
Consultant Witness:
BAXTER &WOODMAN, INC.
E
. .. .. �a
Signature Dae Signature Date @
Rebecca Travis >
0
Vice President/Florida Division Mgr CL
CL
06
a�
a�
(SEAL) BOARD OF COUNTY COMMISSIONERS
Attest: Kevin Madok, Clerk OF MONROE COUNTY, FLORIDA
U)
BY: _ ... .... ..... nn , .. Y�
Deputy Clerk Mayor/Chairman
19
Date:
0
0
MONROE COUNTY ATTORNEY
O
Ar v As F
emu..
CMS L ERT H OW3
ASSISTANT CO
TM
cv
11.20.19 w-Amendment 1 Baxter&Woodman-Koehn and Big Pine Shores Task Order 2
Packet Pg. 371
f Aoadd ] L UO' 'AO ] sae -10 8Ua ' a8 a )j Ug00 i 0 L OW UM °L VO L : �OW43 N
� ti
N co
T
Ch
LL d
N O -i ll M c o o R m ro N m ry
tD Vl 01 ry n C ry m W w m m m b C tD tD W}A+�
0 o vT vT vT Vrnj, vT vT vT � uf. {Njf. vT vT VMj. .� �' vT yryj,+Mif
v �
a o d
20
J S O O O N a O N O N 0 0 N
V1 � w C N C C N m V1 tD O� C N
N
O O O O O O O O O O O O O O O
N L}L} L}L}L} L} L}L}L} N L}L}L} O
01 m N
TL VT ci N rl
O i/T
? S L} Lf
0
\ m
2
� w
� yn N
O O O O O O O O O O O O O O O
tD L}L} O L}L} L} C L}L} N L}L}L} N
m m
Li S vT Lf
� \ o
F �
m� w
C � S
w 20 N w N O N
O O O O O O O O O O O O O O O
O L} V1 L}L} O L} L}L}O L} L}L}L} tt1
O I� O O n
� N vT vT O
V S vT vT Lf c
v \ 01
F � �
w 20 N O N N M
O O O O O O O O O O O O O O O
m as
i o
- O vT vT vT vT M
v o
N O
N m O C
cc
•1 U
t C v \ m
N on ti N
d Q w �� a 0 a O� a tNfl
bq,p
00 ul
'6 �C O O O O O O O O O O O O O O O
O W C L}O O O O �
vs vs vs in in vs a
O m
� S
O �
V �
O W L} ll L} C O L} ll tD C ll I O� O O o
� 01 tD 01 01 tD tD 01 tD N tD tD 00
� V1 tD tD I�
o = o vs vs vs vs vs vs in vs vs vs a
❑ o
N � �
`ti S o
N tD N N m c c N
O O O O O O O O O O O O O O O
L} O L} O L} O L} L}L} L} O O L}
m a m m m m m
O H
m� o
O
N �
m a
u u u Oz u u
U
�n �n �n ❑ �n �n � ?.
� a �
O � o o O o Z o ❑ o ❑
� a N v � ❑ z � O
[L N ? CL w mol
II c
IQ-
� o z v
a Q o x a
v v w o
a W �ovn w v u d o V
z
wY° Q a z v v 0 z E o O .� c �; o z c N m m Z m c
� � v g ❑ ❑ o � a '-' w � m o_— vai o�cn� O' O x c ON � �
O °D 3 z ❑ N c ❑ v O - u E w
u > v v z a c `° O z a z v v v r a Z -
O o .� L— m v z W L O m ..
C a o ti o w I — w "m v� a "' 2E m m m rc a ._ v
� rym ❑ Nm 0 -1Nmc g ❑ v v ps
Y y Y N N N Y t�l O Y C C C C Y Vt Vt Vt Q W N N O
la- F F N F F H F F F H F ✓f H F F F F H ow F F F 0 2 0 l7 w
GV�S COURTq c
Kevin Madok, CPA
Clerk of the Circuit Court& Comptroller— Monroe CountyFlorida
otiRo.... s. p ,
E cOVN
IL
T)Z
qq�
Vd
DATE: October 3, 2019
0
TO: Judith Clarke, PE, Director
Engineering/Roads & Bridges
ATTN: Debra London 'a
Project Manager 0
06
FROM: Pamela G. Hancock, D.C.
as
x
SUBJECT: September 18' BOCC Meeting
a
Attached is an electronic copy of the following item for your handling:
C4 Task Order with Baxter&Woodman, Inc. for engineering design and permitting
-19
services and support during construction for the Koehn and Big Pine Shores subdivisions Roadway
and Drainage Improvement Project(Big Pine Key). This task order is being awarded under the c
On Call Contract for Professional Engineering Services in the maximum not to exceed amount of
$332,866.00.
Should you have any questions,please feel free to contact me at (305) 292-3550.
E
4-
0
0
0
19
U)
x
0
Z'
5
4-
C)
cc: Countv Attornev 17
00
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plan
305-294-4641 305-289-6027 305-852-7145 305- Packet Pg. 373
F.12.b
TASK ORDER FOR ON CALL PROFESSIONAL DESIGN AND PERMITTING a.
co
SERVICES BETWEEN MONROE COUNTY AND BAXTER & WOODMAN, INC.
FOR A
KOEHN AND BIG PINE SHORES ROADWAY AND DRAINAGE
IMPROVEMENTS PROJECT
In accordance with the Continuing Contract for On Call Professional Engineering
Services made and entered on the 17th day of January 2018 between Monroe County
hereinafter referred to as the "County" and Baxter & Woodman, Inc. hereinafter
referred to as "Consultant" where design services are allowed if construction costs do
not exceed $2,000,000.
All terms and conditions of the referenced Contract for On Call Professional Engineering
Services apply to the Task Order, unless the Task Order modifies an Article of the
06
Agreement of which will be specifically referenced in this Task Order and the
modification shall be precisely described.
This Task Order is effective on the 18T" Day of September 2019 and shall expire 60
days after construction is complete. Design is anticipated to be completed within 365 3
calendar days of issuance of the Notice to Proceed.
Article II Scope of Basic Services, Paragraph 2.1 is amended to add 2.1.1 as -19
follows: M
0
The scope of services for the Koehn and Big Pine Shores Roadway and Drainage
Improvements project (specified roads in Attachment A) will include: completion of
design for construction and any required SFWMD permitting for the asphalt overlay,
milling and resurfacing, roadway reconstruction as required based on current conditions,
and establishing roadway crowns. Road elevations will be evaluated and adjusted for E
sea level rise if necessary. The scope also includes the installation of french drainage
4-
systems and design shall meet Florida Department of Transportation (FDOT) design
guidelines. >
0
The Design for Construction shall include, but shall not necessarily be limited to, plans
and specifications which describe all systems, elements, details, components, materials,
equipment, and other information necessary for construction. The Design for
Construction shall be accurate, coordinated and in all respects adequate for construction
and shall be in conformity, and comply, with all applicable law, codes, permits, and -19
19
regulations. Products, equipment and materials specified for use shall be readily
available unless written authorization to the contrary is given by the County.
Details of the scope of services are outlined below and in Attachment A:
0
21
1.0 DESIGN DEVELOPMENT 75
4-
C)
17
The Consultant will evaluate existing adjacent environment and habitat and provide a 00
design that eliminates or minimizes impacts to the surrounding environment and habitat.
9.18.19-Baxter&Woodman -Koehn and Big Pine Shores Task Order- 1
Packet Pg. 374
F.12.b
2.0 CONSTRUCTION DOCUMENTS PHASE
2.1 The Consultant shall prepare, for approval by the County, Construction g
Documents consisting of Drawings and Specifications setting forth in detail the
requirements for the construction of the project. Construction documents shall conform
to the standards contained in the following:
1. Florida Department of Transportation Roadway Plans Preparation
Manuals
http://www.dot.state.fl.us/rddesign/PPMManual/PPM.shtm
2. Florida Department of Transportation Design Standards
http://www.dot.state.fl.us/rddesign/DesignStandards/Standards.shtm
0
3. Florida Department of Transportation Manual of Uniform Minimum
Standards for Design, Construction and Maintenance for Streets and
06
Highways http://www.d t.state fl.us/rddesig n/FlordaGreenbook/FGB.shtm �
x
4. Florida Department of Transportation Surveying Procedure
http:Hwww2.dot.state.fl.us/�duraldocuments/procedures/bin/5500301
01. df
°
5. Florida Department of Transportation Drainage Manual
htt ://www.dot.state.fl.us/rddesi�files/2008DrainageManual.pdf
19
6. Manual on Uniform Traffic Control Devices (MUTCD) M
http://mutcd.fhwa.dot.gov/
7. American Disabilities Act
http://www2.dot.state.fl.us/�duraldocuments/procedures/bin/6250200
15. df
8. Florida Department of Transportation Flexible Pavement Design Manual
http://www.dot.state.fl.us/pavementmanagement/PUPLI CATIONS.shtm
4-
0
9. Florida Statutes @
http://www.leg.state.fl.us/Statutes/index.cfm?Mode=view°/®20Statutes Su
bmenu=1 Tab=statutes C ID-14677574 C TOKEN=80981948
2.2. The Consultant shall provide Drawings and applicable Technical Specifications
for the County's review.
0
2.3 Upon completion of the Construction Documents Phase, the Consultant shall U)
provide Construction Documents for the County's approval. Upon approval by the
County the Consultant shall provide the County up to 3 sets of Construction Documents
that have been signed and sealed by the Consultant. The Consultant shall also provide
an electronic version of the construction documents. The Consultant shall provide an
estimate of anticipated construction cost in accordance with the construction
development phase. ,
C)
2.4 The Consultant shall assist the County in the preparation of the necessary 00
bidding information for the production of bidding forms, the Conditions of the Contracts,
and the forms of Agreements between the County and the Contractors by providing
supporting information as to the projects scope, bid items, estimated quantities and
9.18.19-Baxter&Woodman -Koehn and Big Pine Shores Task Order-2
Packet Pg. 375
F.12.b
construction duration. The County shall prepare all Bidding Forms, Conditions of the a.
Contract, and Forms of Agreement.
2.5 The Consultant's construction documents (plans, specifications, etc) will conform .T
to all codes and regulations of the federal government, county, state, municipalities,
agencies and state departments, in effect at the date of this Agreement, and shall be of
such completion as to be acceptable for review and ruling by said agencies when
permits are applied for. The Consultant shall use due care in determining permit
requirements and shall meet with regulatory agencies as necessary to coordinate
specific permit requirements. The Consultant shall document all meetings and
conversations with said regulatory agencies. If permits are denied for incompleteness or
for lack of following said codes or regulations, or permit requirements, then the Engineer
will conform the construction documents in such manner to receive permits upon such
plans. Work required by the Consultant to conform documents to federal, state, city,
county, or agency specifications to allow them to be approved shall be completed at no 06
charge or cost to the County, unless said requirements are changed during the course of
the project. X
2.6 The County shall be responsible for the timely submittal of all permit application
fees.
2.7 At the 90% and 100% design phases the Consultant shall provide drawings and
19
other documents which depict the current status of design for the County's review and U)
information. At 90% design the Consultant shall submit the drawings for FDOT ERC
(electronic review comment) and provide accepted responses to FDOT within 30 days.
The Consultant shall provide an estimate of anticipated construction costs and
construction schedule.
2.8 As needed, the Consultant will provide clarification and answers to questions
from prospective bidders during the construction bid process. Answers will be provided
in a timely manner in order to facilitate bidding.
3.0 CONSTRUCTION DOCUMENTS PHASE REQUIREMENTS
To satisfactorily perform the Construction Documents phase requirement, the
Engineer must complete the tasks set forth in items 3.1 through 3.4.
3.1 Construction Plans - This consists of, at a minimum, Key Sheet, Summary of
19
Pay Items and Quantities, Drainage Structures Map, Project Layout, Plan and Profile U)
sheets, Typical Sections, Detail sheets, General Notes, Traffic Control Plan.
Construction plans shall be in accordance with FDOT Plans Preparation Manual.
3.2 Specifications - For general specifications, FDOT Specifications will be used. 0
Comprehensive, abbreviated methods, materials and systems descriptions in tune with
75
the drawings will be developed as necessary with Technical Special Provisions.
M
17
3.3 Schedules - Prepare an estimate of the Construction Time. 00
3.4 Estimate of Construction Cost - Estimate of anticipated cost in accordance
with the Construction Documents.
9.18.19-Baxter&Woodman -Koehn and Big Pine Shores Task Order- 3
Packet Pg. 376
F.12.b
4.0 CONSTRUCTION COST
Contemporaneously with the submission of the Design, the Consultant shall submit to g
the County in writing its final Opinion of Probable Construction Cost (OPCC) for
constructing the Project. Once submitted, the final anticipated price estimate shall be
adjusted by the Consultant to reflect any increase or decrease in anticipated price
resulting from a change in Design.
0
4.1 The Construction Cost shall be the total estimated bid cost to the County of all
elements of the Project designed or specified by the Consultant.
4.2 The Construction Cost shall include the cost at current market rates of labor and E
materials and Equipment designed, specified, selected or specially provided for by the
Consultant, plus a reasonable allowance for Contractor's overhead and profit.
06
4.3 Construction cost does not include the compensation of the Consultant and the
sub-consultants, the costs of land, rights-of-way, financing or other costs which are the X
responsibility of the County.
5.0 CONSTRUCTION PHASE
5.1 The Consultant shall review and approve or take other appropriate action upon
19
Contractor submittals and requests for information. The Consultant's action shall be U)
taken with such reasonable promptness as to cause no delay in the Contractor's Work or iM
in construction by the County's own forces, while allowing sufficient time in the
Consultant's professional judgment to permit adequate review. In general, said review
and action shall be completed in 10 working days from receipt of a shop drawing
submittal, excluding resubmittals. Review of such submittals is not conducted for the
purpose of determining the accuracy and completeness of other details such as
dimensions and quantities or for substantiating instructions for installation or
performance of equipment or systems designed by the Contractors, all of which remain
the responsibility of the Contractors to the extent required by the Contract Documents. -
The Consultant's review shall not constitute approval of safety precautions or, unless
otherwise specifically stated by the Consultant, of construction means, methods,
techniques, sequences, or procedures.
5.2 The Consultant will provide answers to Requests for Information (RFIs) from the
Contractor, as needed during construction and will implement any required plan
19
revisions. U)
5.3 The Consultant shall, without additional compensation, promptly correct any
errors, omissions, deficiencies, or conflicts in the work product of the Consultant or its
consultants or both.
21
75
5.4 The Consultant must reimburse the County for any "added costs" paid by the
County for additional construction cost that were incurred as a direct result of any error, 17
omission, deficiency, or conflict in the work product of the Consultant, its consultants, or 00
both. "Added costs" is defined as the cost incurred from any additional work required on
the project that was necessitated solely by the error, omission, deficiency or conflict in
the work product. The added cost is limited to the increase to the construction cost for
additional work and does not include costs that are normally incurred as part of the
9.18.19-Baxter&Woodman -Koehn and Big Pine Shores Task Order-4
Packet Pg. 377
F.12.b
project or would have been incurred had no error, omission or deficiency occurred, and a.
addressed by a change order of already established unit costs. The Consultant shall not
be held responsible for additional deficiencies found due to a delay in the construction of g
the project or for those hidden deficiencies that could not reasonably be determined
through a review of current field conditions by the Consultant or subconsultants.
5.5 The Consultant shall furnish to the County, upon project completion, the
following:
• 2 sets of 11" X 17" signed and sealed Record Drawings
• 2 sets of final documentation
• 1 set of final as built CADD and pdf files on CD including a table of
drainage structures with GPS coordinates labeled for each
structure
0
The Consultant's Engineer of Record in responsible charge of the project's design 06
shall professionally endorse/certify the record prints, the special provisions and all
reference and support documents.
5.6 The Consultant will attend the pre-construction meeting and as needed, attend
the periodic construction progress meetings.
Article VII, Paragraph 7.1 is amended to include the following:
19
U)
M
The Consultant shall be paid monthly for time and expenses based on hourly
rates/timesheets and lump sum amounts (as noted below), in accordance with the On
Call Agreement rates, in the following Maximum Not to Exceed amount of
$332,866.00.
Task 1: Data Collection, Survey & Preliminary Design Evaluation $97,230.00
Task 2: Design and Plans Production $140,240.00
Task 3: Environmental Resource Permitting $ 6,880.00
Task 4: General Engineering Services During
Construction $22,620.00
Task 5: Meetings, Project Management and Quality Control $35,680.00
Reimbursable Expenses Estimate $ 2,881.00
Subtotal Prime Consultant $305,531.00
Subconsultants:
Geotechnical — Nutting Engineers (lump sum) $20,735.00 19
Environmental: SWC, Inc.(lump sum) $ 6,600.00
Total (Not to Exceed) $332,866.00
Article IX Miscellaneous, Paragraph 9.29 Federal Highway Administration
Requirements do not apply to this project. 0
21
5
4-
M
00
9.18.19—Baxter&Woodman -Koehn and Big Pine Shores Task Order- 5
Packet Pg. 378
F.12.b
IN WITNESS WHEREOF, each party caused the Task Order to be executed by its duly g
authorized representative. T
Consultant Witness: c
BAXTER&WOODMAN, INC.
c
OK� ,cc� 11717.
Ldb9/4/19 CCJ 9/4/19
Signature Date Signature Date 06
x
Vice President/COO M
Title
o
CD M
�z7
BOARD OF COUNTY COMMISSIONERS
es b n Madok, Clerk OF MONROE COUNTY, FLORIDA
4-
0
0
By: by:
Deputy Clerk Mayor/Chairman -19
U)
Date:
x
0
MONROE COUNTY ATTORNEY21
OLPP AS RM:
C MSTINE LIMBERT BARROWS
00
ASSISTANT UNTY ORNEY
DATE:_�
9.18.19—Baxter&Woadman-Koehn and Big Pine Shores Task Order-6
Packet Pg. 379
F.12.b
ATTACHMENT A
T
Z
0
0
0
x
m
19
U)
0
4-
0
0
CL
CL
19
U)
x
0
Z,
4-
75
co
Packet Pg. 380
Attachment A F.12.b
BAXTE
OODMAN
a�
Z
0
RoadwayON-CALL PROFESSIONAL ENGINEERING SERVICES
PROPOSAL for Koehn and Big Pine Shores Subdivision
Improvementand Drainage 06
RFQ-145-0-2017 On-Call Professional EngineeringServices
a
Prepared for:
MONROECOUNTY
E
Illl�lllit�Nu�Il�ll�uii "``�, �
E
4-
w
Prepared by:
mm,„<
��'1� OODMAN
x
,
75
4-
0)
17
00
AUGUST 27, 2019
RFQ-145-0-2017 On-Call Professional Engineering Services August 27,2019 �
Monroe County 191006.10 •Page 1
Packet Pg. 381
F.12.b
BAXTE
OODIMAN
IL
TASK AUTHORIZATION NO.
Monroe County, Florida T
Koehn and Big Pine Subdivision
Roadway and Drainage Improvements Engineering Design and Construction Administration
Services
This Authorization,when executed,shall be incorporated in and become part of the Agreement
for On-Call Professional Services between the Monroe County (COUNTY), and Baxter &
42
Woodman Inc. (CONSULTANT),dated January 17,2018,hereafter referred to as the Agreement.
cu
PROJECT BACKGROUND
COUNTY has requested that CONSULTANT provides engineering design, permitting, bidding,
and construction administration services for paving,drainage and associated improvements to 06
COUNTY roadways located in Big Pine Key, Florida. As shown on Attachment A, page 13, &_
attached, the roads are approximately 18,761 FT in length. Included in this study are Big Pine X
Street, Canal Street, Central Ave, Driftwood Street, Geraldine Street, Koehn Ave, Louise Street,
Lucrecia Street, McClean Street, Mulberry Street, Pine Avenue,and Ridge Avenue.
3
SCOPE OF WORK
The following is a description of the services to be provided under this Task Authorization:
19
• Evaluatethe listed roadsto determine the appropriate rehabilitation method U)
(resurfacing, widening, andreconstruction).
• Design of appropriate rehabilitation method and associated drainage
improvements.
• The project is partially funded by Small County Outreach Program (SCOP) grant
funds. A review of construction documents by Florida Department of
Transportation(FDOT) District 6 at the 90%submittal phase is required. 0
• Results of Design Development phase will be submitted to County staffin a report.
• Prepare materials and attend a public meeting to present the proposed design and
to address questions from the Public.
• Preparation of contract documents and technical specifications in coordination
CL
with standard COUNTY specifications and bid requirements. CL
• Apply for Permits from the South Florida Water Management District.
• Identify environmental permits that are required,prepare and submit the
applications to the permitting agencies and obtain the required permits or
exemptions. U)
• Provide support during construction in responding to contractor needs for
information and submittal review during the construction phase.
• Provide assistance to the CEI COUNTY and CEI Engineer with project close-out related to
the record drawings and other final documents.
Z'
The list of the roads proposed for improvements was based on the Pavement Condition
4-
Index report provided by the COUNTY and review of the report and recommendations by
17
Baxter &Woodman Engineers. 00
RFQ-145-0-2017 On-Call Professional Engineering Services August 27,2019
Monroe County 191006.10 •Page 2
Packet Pg. 382
F.12.b
BAXTE
OODIMAN
TASK 1.0 - SURVEY, DATA COLLECTION LI INARY DESIGN EVALUATION
T
SUB TASK 1.1 & 1.1A SURVEY. Z
Upon Notice-to-Proceed (NTP) CONSULTANT will perform survey services consisting of field
topography and horizontal locations of visible conditions within the project roadways,from Right-of- (n
Way to Right-of-Way,within the project limits along with visible existing facilities and utilities.
Topographic information will be provided at 50 foot intervals for cross-sections and may include the
roadway pavement, driveways,sidewalks,curb,trees,signs, fences,power poles,buildings, and other
42
features.Visible utilities will be located and may include Sanitary Sewer (pipe diameter,manhole
inverts and direction,rim elevations,laterals, and clean-outs), Storm Sewers (pipe diameter,manhole
inverts and direction,catch basins,and rim/grate elevations),and other visible utilities.
0
The Right-of-Way will be platted according to recorded plats. Property research shall be limited to 06
records available on the County Records website. This survey is not a Boundary Survey,nor will it
depict any property ownership. Control points will be provided at an approximate 500 foot interval X
for future used during construction. The topographical survey data will be used to prepare drawings
in AutoCAD (Version 2013 or newer) format at a scale of 1"=20',as one continuous file.
3
TASK 1.1A
The CONSULTANT will include all the living expenses hotel stays,food, and vehicles mileage charges
19
for the survey crew during their work. U)
DATA COLLECTION&FIELD INVESTIGATION.
0
A site reconnaissance to familiarize itself with existing conditions. The CONSULTANT will
request and Design Ticket from Sunshine 811 and coordinate with utility agency owners to
obtain records of existing utilities within the project limits. Upon NTP and concurrently with
these activities,BAXTER&WOODMAN's Sub consultants will perform geotechnicalengineering,
environmental review,and other associated permitting for the project.
4-
0
The CONSULTANT will review documents provided by the COUNTY, such as Geographic
Information Systems (GIS) data,Pavement Assessment(PCI)Reports,and LIDAR data.
The CONSULTANT's roadway designer will perform a field investigation with County Public .�
Works (roads and utility) staff on the same day as the kick-off meeting to gather data and
identify potential problem areas that will require additional pavement cores to be
performed by the geotechnical consultant. The CONSULTANT will take notes and -19
photographs during the field investigation to document observations, discussions, and
recommendations.
The CONSULTANT'S drainage designer will also attend the field investigation to assess
existing drainage patterns and identify potential locations for drainage improvements. 0
,
4-
Baxter and Woodman will provide (2) Drone Flights: (1) flight to document existing
conditions of the roadways and another (1) flight after the construction phase is completed:
06
The following deliverables are anticipated for this task:
• One(1)PDF and one(1)hard copy of topographic survey.
RFQ-145-0-2017 On-Call Professional Engineering Services August 27,2019
Monroe County 191006.10 •Page 3
Packet Pg. 383
F.12.b
BAXTE
OODIMAN
• One (1) PDF and one (1) hard copy of geotechnical report.
• (2)Videos of the Drone flights-data stored on a USB drive. M
Z
SUBTASK 1.2 PAVEMENT ANALYSIS
The CONSULTANT will evaluate the data obtained to determine the appropriate method of
rehabilitation for the listed roads included in this study and as shown on Attachment A.
Rehabilitation methods include milling and resurfacing of streets in good condition or
reconstruction of streets showing evidence of pavement failure or significant flooding. The
CONSULTANT will recommend a rehabilitation method for each street or logical segments of
each street for review and approval by the COUNTY. For purposes of this scope of services, it is
assumed that thirty-nine (39) road segments, as indicated on Attachment A, page 13 will be
improved:
• Six(6)road segments(2013/2014 PCI greater than 45)will be further 06
evaluated for possible resurfacing or reconstruction depending on the
observed conditions and geotechnical information received for the M
roadways and their subgrade composition.
• It is anticipated that thirty three (33) road segments will require
reconstruction with 2013/2014 PCI scores below 45 we will confirm this
after observing the roadway conditions and geotechnical information
received for the roadways and subgrade composition.
19
U)
TASK 2. - DESIGN AND PLANS PRODUCTION iM
0
SUTAS2.1 ROADWAYDESIGN
The CONSULTANT will design the following roadway elements in accordance with governing
standards (AASHTO - 2011 A Policy on Geometric Design of Highways and Streets and/or 2011 E
FDOT Greenbook - Florida Manual of Uniform Minimum Standards Design, Construction and
Maintenance for Streets and Highways), as practical:
• Milling and resurfacing of roads in fair and/or good condition.
• Reconstruction of roads with evidence of structural failure.
0
In addition,follow the Monroe County adopted an interim standard methodology for adapting CL
CL
transportation infrastructure for sea level rise. It is anticipate that the specified roadways may be .�
designed to 11 inches of elevation NAVD88.The County will verify this prior to the start of our design
work.
0
19
SUB TASK 2.2 DRAINAGEDESIGN 2
The plan will be based on drainage needs determined during the field review and evaluation a
of the drainage patterns from the obtained ground survey for the project.The drainage design
tasks will include the following elements:
• Drainage improvements will be evaluated for all roadways based on a 5-year 1-day 0
storm as outlined in the Monroe County 2010 Comprehensive Plan and South
FloridaWaterManagementDistrict(SFWMD)guidelines.Inaddition,utilizingthe
information and recommendations from the Geotechnical Report soil percolation tests
00
and soil borings regarding existing soil types.
• Drainage improvements will be provided throughout the project as needed to
facilitate positive drainage in areas of significant ponding within the roadway
RFQ-145-0-2017 On-Call Professional Engineering Services August 27,2019
Monroe County 191006.10 •Page 4
Packet Pg. 384
F.12.b
BAXTE
OODIMAN
IL
co
and/or right-of-way. The drainage improvements will be detailed in the plans.
CONSULTANT will determine the horizontal extent of underground utilities U)
including water and sewers. The vertical extent of the underground utilitieswill not Z
be obtained for this project.
• A detailed drainage approach with the locations of the proposed drainage
improvementswillbe includedinthe Conceptual Design submittal.The final proposed
drainage improvements will be included in the construction plans. o
SUBTAS23 PREPARTION OF CONTRACT DOCUMENTS
• The CONSULTANTwill prepare Construction Documents,including final plans and technical
specifications. The plans will include the following major elements:
• Key Sheet(1) o
• General Notes(1) 06
• Special Details(4)
• Typical Section Sheets(1)
• Project Layout(2)
• Roadway Improvement Plan Sheets(50)
• Temporary Traffic Control Plans(1)
• Cross Sections for Reconstruction and/or Widening(20)
• Drainage Structure Table (1) -19
• Stormwater Pollution Prevention Plan(1) M
• Misc.Design Standards/Temporary Erosion Control Details(1)
• Signing and Pavement Marking Details(1)
In addition,the following deliverables are anticipated for this task:
• Two(2)copies of conceptual design sketch and projectapproach/criteria
memorandum.
• Two (2) copies of 60% Construction Documents (plans and technical
specifications).
• Two (2) copies of 90% Construction Documents (plans and technical
specifications) FDOT review and Draft Environmental Resource Permit(ERP) CL
CL
application package. .�
• Cost estimates at 60%,90%and 100%.
• One (1) electronic copy of 100% Construction Documents (plans and technical
0
specifications) -19
U)
• One (1)electronic copy of SFWMD ERP Application and Permit
• Three (3) signed and sealed sets of 100% Construction Documents (plans and
technical specifications) for the County's files.
• One (1) PDF of project schedule.
0
,
Upon approval of the 60%and 90% Design Plans from COUNTY, CONSULTANT will prepare and 75
submit plans and supporting documentation to the permitting agencies for review. Once
17
approval of plans from the permitting agencies is obtained, BAXTER &WOODMAN will prepare 00
and submit Bid Documents to the County.
TASK 3. - ENVIRONMENTAL RESOURCE PERMITTING:
RFQ-145-0-2017 On-Call Professional Engineering Services August 27,2019
Monroe County 191006.10 •Page 5
Packet Pg. 385
F.12.b
BAXTE
OODIMAN
IL
co
The CONSULTANT will schedule and conduct a pre-application meeting with (SFWMD) to
determine the permitting requirements for the project. It is anticipated that water quality
treatment will not be required for the mill and resurface and reconstruction improvements. Z
CONSULTANT will prepare and submit an Environmental Resource Permit application for the
proposed roadway drainage improvements. In discussions with our Sub-consultant SWC
we do not anticipate any permitting issues that will require applications and
recommendations for mitigation or other information for potential impacts to protected
plants and/or species.
• Coordination and meeting with the Fish and Wildlife Department- Key Deer Refuge and
Refuge Manager at 90% Construction documents. (Included in SWC proposal).
Additionally, permitting with other agencies other than (SFWMD), the Army Corps of
Engineers,Florida D epartmentofEnvironmental Protection,and National Marine Fisheries is
06
not anticipated at this time.After further evaluation should the need arise for permitting
from these agencies Baxter &Woodman will discuss with the County and provide a X
separate proposal for an amendment for additional scope and compensation.
TASK4.0-GENERAL BIDDINGSERVICESANDNIN IN VICES DURING
CONSTRUCTION
19
SUB TASK 4.1 BIDDING SERVICES
CONSULTANT will respond,review,and prepare responses to bidder questions,and provide o
support to the County and issue addenda.
SUTAS4.2SOPD WINGEVIEW
The CONSULTANTwillreviewshopdrawingsthatthecontractoris require dto submit.The
anticipated review time for information back to the Contractor is 10 working days.
4-
SUB TASK 4.3 RFI RESPONSES o
The CONSULTANT will provide answers to Requests for Information (RFIs) from the >
0
Contractor, as needed during construction and will implement any required plan revisions
approved by theCOUNTY.
SUB TASK 4.4 PLAN REVISIONS AND RECORD DRA WINGS
The C ON SULTAN Twill preparean dsubmitplan r evisionsto address minor design changes, as a o
19
result of unforeseen field conditions or COUNTY approved Contractor recommendations U)
received in an Auto CAD format.
Furnish upon project completion,the following:
• 2 sets of 11"X 17"signed and sealed Record Drawings. 0
• 2 sets of final documentation.
75
• 1 set of final as built CAD D and pdf files on CD including a table of drainage
structures with GPS coordinates labeled for eachstructure. 17
00
The CONSULTANT Engineer of Record in responsible charge ofthe project's design shall provide
the FINAL record drawings received from the Contractor as FINAL record drawings 0
RFQ-145-0-2017 On-Call Professional Engineering Services August 27,2019
Monroe County 191006.10 •Page 6
Packet Pg. 386
F.12.b
BAXTE
OODIMAN
IL
co
signed/sealed by their licensed Surveyor,the special provisions,reference,and support
documents. Us
TASK 5. - MEETINGS, PROJECT MANAGEMENT AND QUALITY CONTROL
Activities performed under this task consist ofth os e general functions required to maintain the
project on schedule,within budget,and that the quality of the work products defined within
this scope is consistent with CONSULTANT's standards and the COUNTY's requirements.
Specific activities included are identified below:
SUBTASK 5.1 PROJECT MEETINGS
• CONSULTANT will prepare for and conduct a kick-off meeting for the project with o
COUNTY staff to review the scope of services,schedule and budget,and discuss initial 06
design issues/preferences and gather any additional available data.
• 2 (two) design coordination/review meetings with COUNTY Staff M
• 1 (one) design coordination meetings with FDOT.
• 1 (one) Public meeting prior to the completion of the design phase.
• Attend the Preconstruction meeting with the COUNTY CEI Representatives and the
Contractor.
• Attend (two)construction progress meetings when requestedbythe COUNTY. 19
U)
The CONSULTANT will prepare an agenda during the design phase meetings only and o
distribute meetings minutes to all attendees.
SUBTASK 5.2 PROJECT MANAGEMENT E
• The CONSULTANT will perform overall project design management for this project.This
taskwill consistof project control activities inclusive of design contract maintenance E
and administration,subconsultant coordination,and document control as follows: ,
• Coordination with the COUNTY staff and Project Manager. o
• Complete setup and maintenance of project contract,subconsultant agreements and
files.
• Prepare monthly progress reports and invoices. _
• Prepare and update project schedule.
• Supervision and inter-disciplinarycoordination.
0
19
SUBTASK 5.3 PROJECT QUALITY CONTROL( C) TECHNICAL REVIEW U)
CONSULTANT maintains a QC program on all of its projects. Quality Assurance/Quality
Control (QA/QC) meetings are budgeted for and will be performed before submitting the
deliverables.
x
0
ASSUMPTIONS 21
75
The above described engineering services have beenbased uponthe following
assumptions: 17
00
17
• The C OU NTYwill make the existing information available to the C ON S U LTANT in a timely
fashion.
• The COUNTYwill utilize its standard front-end contractdocuments forbidding.Ifthe
RFQ-145-0-2017 On-Call Professional Engineering Services August 27,2019
Monroe County 191006.10 •Page 7
Packet Pg. 387
F.12.b
BAXTE
OODIMAN
IL
co
CONSULTANT believes that significant changes or supplemental conditions are
required to the COUNTY's front-ends, the CONSULTANT will discuss the U)
recommendations with the COUNTY and provide a separate proposal for an Z
amendment for additional scope and compensation.
• The COUNTY will provide review comments within two weeks of delivery of
submittals requested to bereviewed.
• The COUNTY will be available for key meetings within two weeks of the requested date.
• Construction inspection/RPRservices are not included in this scope ofwork.
• CONSULTANT services for (SFWMD) and Contractor request(s) for information are
generally limited to those items covered within the scope of services provided here-
in. Additional items, such as stormwater treatment facilities (ponds) and storm
sewer design are not included within this scope of services and will require an
addendum tothis contract.
06
• LiDAR informationwillbe providedbytheCOUNTYto analyzethe verticaldata on the
roads.
• The vertical extent of underground utilities will notce obtained for thisproject.
• The (SFWMD ERP) application will not include information related to wetlands
and/or threatened and endangered species. Additionally, permitting with other
agencies other than (SFWMD), such as the Army Corps of Engineers, Florida
Department of Environmental Protection and National Marine Fisheries is included.
• COUNTY will pay all permit application fees. U)
• COUNTYwillconductthebidadvertisement,reviewofbids,and award of the
project.
• CONSULTANT will not attend pre-bid meetings.
• Construction certifications are not included.
• Limited construction administrative services are included.
DELIVERABLES
4-
CONSULTANT will provide the following deliverables to COUNTY:
• Meeting minutes to all attendees (e-mailed in PDF format). >
• Conceptual design sketch to be included on 11x17 sheets with aerial background. The
design sketch will include proposed limits of reconstruction, milling & resurfacing,
as well as the proposed drainage improvements.
• Electronic delivery of the 60 %, and 90% design documents including opinion of
probable costs,draft specifications,and plans.
• Three(3)hard copies(signed and sealed)and one(1)electronic copy of the 100%
design package to include the updated 100%cost estimate.
• Shop drawing review transmittals and responses in an electronic format.
• Responses to RFIs(e-mailed in PDF format).
• CONSULTANT project documentation for close-out. 0
• FINAL record drawings produced from information providedbythe Contractor.
75
TIME OF COMPLETION/SCHEDULE
CONSULTANT shall commence work within seven (7) calendar days after issuance of a written 17
00
notice-to-proceed from the COUNTY and the kick-off meeting will be scheduled within seven (7)
calendar days of notice to proceed. A project schedule will be submitted to the COUNTY at the
kick-off meeting. The total time allowed for completing the CONSULTANT's design services
required under this Task Assignment is anticipated to be eleven(11)months.Procurement is not
RFQ-145-0-2017 On-Call Professional Engineering Services August 27,2019
Monroe County 191006.10 •Page 8
Packet Pg. 388
F.12.b
BAXTE
OODIMAN
IL
M
under CONSULTANT'S control but is expected to last four (4) months from advertisement to
Notice of Award. Construction administrative services are expected to be completed within one U)
(1) month of the FINAL completion of the project which is estimated at this time to be twelve Z
(12) months in duration from the contractors notice to proceed.See page 12 for Project Schedule.
COMPENSATION AND PAYMENT
For the Basic Services performed under this Scope of Work,the COUNTY agrees to pay the
CONSULTANT a Not-To-Exceed(NTE)fee of$332,866.00 as shown on the next page,and on Design
Engineering Fee (Exhibit A), page 14. The fee includes direct costs and subconsultant services.
Partial payments to be made on a monthly basis for time and expenses based on hourly rates
in accordance with the 2018 Professional Services Agreement Hourly Rates shown on (Exhibit
B),page 11.
06
For invoice purposes, only the value of each task is shown on a Table 1 on the next page.
COUNTY agrees to pay CONSULTANT the(NTE)fee of$2,881.00 for other direct costs. The
subconsultant's lump-sum fees are $27,335.00 which includes a 10% administrative mark-up.
CONSULTANT will submit invoices on a monthly basis along with written monthly status reports
of work completed. Submission of manager signed staff timesheets is required with all invoices.
19
U)
0
4-
0
0
0
19
U)
x
0
Z'
4-
75
C)
17
00
RFQ-145-0-2017 On-Call Professional Engineering Services August 27,2019
Monroe County 191006.10 •Page 9
Packet Pg. 389
F.12.b
BAXTE
OODIMAN
IL
Exhibit A
Table 1 Compensation:
T
Z
Task No. Description Value
1.0 SURVEY,DATA COLLECTION& $97,230.00
PRELIMINARY DESIGN EVALUATION(NTE)
2_0 DESIGN AND PLANS PRODUCTION(NTE) $140,240.00
ENVIRONMENTAL RESOURCE PERMITTING $6,880.00
3.0 (NTE)
06
as
GENERAL BIDDING SERVICE AND $22,620.00 M
4.0 ENGINEERING SERVICES DURING _
CONSTRUCTION(NTE)
as
MEETINGS,PROJECT MANAGEMENTAND $35,680.00 -19
5.0 QUALITY CONTROL (NTE) M
0
Sub Total(NTE)Tasks 1-5 $302,650.00
E
0
Subconsultants (Lump Sum) $27,335.00
0
Total Task ' //
0
19
EXCLUSIONS U)
The following tasks are not a part of this scope:
• Permit Fees
• Boundary Surveys
• Landscape Architecture Services 0
• Construction Inspection Services
75
-
M
17
00
RFQ-145-0-2017 On-Call Professional Engineering Services August 27,2019 �
Monroe County 191006.10 •Page 10
Packet Pg. 390
F.12.b
BAXTE
OODIMAN
IL
M
Exhibit B: 2018 Hourly Rates and Expenses for Professional Services per Agreement
.T
Za®
�s
Principal $170
Senior Engineer III to IV $150 to $170
Senior Engineer I to II $130 to $140
Engineer III to IV $105 to $115
0
Engineer I to II $85 to $110
06
Engineering Technician III to V(incl.Const.Managers) $110 to $125
x
Engineering Technician I to II (incl.Inspectors) $60 to $100
Senior Geologist $135
Sr.Professional Surveyor $145
2-Man Survey Crew $125 to $130 19
3-Man Survey Crew $190
CAD / GIS / Survey Technician III to IV $105 to $115
CAD / GIS / Survey Technician I to II $90 to $95
Clerical I to II $70
4-
0
• Hourly Billing Rates include directlabor and indirect overhead expenses,readiness -
to serve,and profit,and are for 8 hours/day and 40 hours/week regularly
scheduled work hours L_
CL
• Hourly rate for inspection services do not include overtime. CL
• Mileage charges will be reimbursed at the rate set by the Florida State Statue 112.06.
• Project reimbursable items (printing,postage will be reimbursed at direct costs.
• Traffic Counters$50/day.
• Miovision Traffic System usage will be reimbursed at a rate of$600.00 per diem and U)
$24.00 per hour processing.
• Survey"boat"$660/day(rental+ 10%) +Senior Professional Surveyor time
• Subconsultant costs will be reimbursed at their invoice costs plus 10%
x
0
,
4-
75
M
T7
00
RFQ-145-0-2017 On-Call Professional Engineering Services August 27,2019 �
2
Monroe County 191006.10 •Page 11
Packet Pg. 391
BAXTEiir,;, OODMAN
.ri�,
IL
Proposed Project Schedule
T
ri
1.0 Data Collection and Preliminary October 21, 2019 - December 2.0
Design 16, 2019
2.0 Design Conceptual Approach-30% December 16, 2019 -January 1.013, 2020
2.0 60%with County Review January 13, 2020 -April 17, 2020 3.5
2.0 90%with County Review 2.0 0
Aril 17, 2020 -June 19,2020 3:
06
2.0 100%with County Review 1.0
une 19, 2020-July 17, 2020
x
M
3.0 Permitting my 17,2020 -September 1, 1.5
2020
4.0 Bidding and Award September 1, 2020 -December 2.0-3.0
1,2020
19
4.0 Construction Phase December 1,2020 - December 12 U)
1, 2021
0
MLD:jfr
1:\WestPahnBeach\M0NC0\191006.10 Big Pine Key- Koehn Subdivision Resurfacing\10-Initiation\Pig Pine Key- Koehn&Big Pine
Shores Subdiv\Proposal-Fee\DRAFT PROPOSAL\For Jennifer\B&W DRAFT Scope of Services-Proposal 08-15-19 JFR-MLDrev
4-
0
0
0
19
U)
X
4)
ZI
75
4-
C)
T7
00
RFQ-145-0-2017 On-Call Professional Engineering Services August 27,2019
Monroe County 191006.10 •Page 12
Packet Pg. 392
F.12.b
BAXTE
OODIMAH
T
Monroe County-Koehn and Big Pine Shores Subdivision- List of Roadways to be Improved-Attachment A Z
t'!5
Branch Section Roadway Length of Roads
Street From To PCI
ID ID/Length(FT) Repair (FT)
0
207 1 Big Pine St East End Ridge Ave 35.36 REC
207 2 Big Pine St Ridge Ave Koehn Ave 46.11 REC/RES
207 3 jBig Pine St I Koehn Ave jPine Ave 43.09 REC
2071 4 jBigPineSt jPineAve lWest End 1 45.1 1 REC/RES 2,640
292 1 Canal St Central Ave East End 0.47 REC 530
323 1 Central Ave Lucrecia St Canal St 19.74 REC
0
323 2 Central Ave Canal St Geradine St 3.47 REC
323 3 Central Ave Geraldine St Mulberry St 3.47 REC 06
323 4 Central Ave Mulberry St Louise St 6.92 REC
323 5 Central Ave Louise St Driftwood St 8.24 REC
323 6 Central Ave Driftwood St Driftwood St 5.41 REC M
323 7 Central Ave Driftwood St McClean St 5.41 REC 3,700
433 2 Driftwood St Central Ave Koehn Ave 10 REC
433 3 Driftwood St Koehn Ave Pine Ave 78 RES 455
518 1 Geraldine St East End Central Ave 6.92 REC
518 2 Geraldine St Central Ave Koehn Ave 6.92 REC 0
518 3 Geraldine St Koehn Ave Pine Ave 8.24 REC 1,055 19
660 1 Koehn Ave Big Pine St Lucrecia St 29.86 REC t)
M
660 2 Koehn Ave Lucrecia St Geradine St 30.76 REC
660 3 Koehn Ave Geraldine St Louise St 64.66 RES
660 4 Koehn Ave Louise St Driftwood St 61.19 RES
660 5 Koehn Ave Driftwood St McClean St 49.77 REC/RES
660 6 Koehn Ave McClean St North End 39.17 IREC 4,750
717 1 Louise St Northridge Ave Central Ave 9.89 REC
717 2 Louise St Central Ave Koehn Ave 8.24 REC
717 3 Louise St Koehn Ave Pine Ave 10.55 REC 530
720 1 Lucrecia St East End Ridge Ave 9.16 REC 4-
720 2 Luc reciaSt Ridge Ave Central Ave 11.19 REC
720 3 Lucrecia St Central Ave Koehn Ave 11.84 REC
720 4 Lucrecia St Koehn Ave Pine Ave 13.83 REC 1,056
762 1 McClean St Central Ave Koehn Ave 6.92 REC 91
762 2 McClean St Koehn Ave Pine Ave 9.16 REC 450 _
780 1 Mulberry St Central Ave East End 17.43 REC 200
892 2 Pine Ave Big Pine St Lucrecia St 2.47 REC
8921 3 Pine Ave Lucrecia St Geradine St 3.47 REC
0
892 4 Pine Ave Geraldine St Louise St 3.47 REC -19
892 5 Pine Ave Louise St Driftwood St 6.92 REC M
892 6 Pine Ave Driftwood St McClean St 4.32 REC 3,170
940 1 Ridge Ave Lucrecia St Big Pine St 20.54 REC 225
Totall 18761
Legend:
RC:Reconstruction
RES:Milling and Resurfacing
Notes: 00
1.It is assumed that the threshold for reconstruction is PCI of 45 or less and for resurfacing45<PCI<70.
2.Baxter&Woodman's opinion of the road conditions and remediation is based on the County PCI report from 2013/2014
and is not considered a final engineering decision.
RFQI-145-0-2017 On-Call Professional Engineering Services August 27,2019 M
Monroe County 191006.10 •Page 13
Packet Pg. 393
F.12.b
August 27, 2019 g
M
Mark Dachsteiner
Project Manager �� "oP'�" n . �� °�" m
:
Baxter&Woodman
6600 N. Andrews Avenue, Suite 100
Fort Lauderdale, FL 33309
Subject: Koehn and Big Pine Shores Subdivision Roadway and Drainage Improvements
E
Dear Mark: 0
0
SWC is pleased to participate as a member of your team to accomplish the above-referenced
project for Monroe County. We are quite familiar with the area, having conducted wetland and
species assessments for the Florida Keys Aqueduct Authority (FKAA) wastewater design project M
throughout Big Pine Key, conducted stormwater design for the parking lot at the Blue Hole for the
U.S. Fish and Wildlife Service (USFWS), and participated for various private clients throughout
development of the County's Habitat Conservation Plan for the Big Pine area. In addition, SWC
has conducted habitat assessments and mapping for similar County stormwater projects to assist
project design to implement necessary avoidance and minimization of wetland and protected 0
habitat impacts required as part of South Florida Water Management District (SFWMD) U)
permitting. We also conducted environmental permitting for a County culvert project on No Name 0
Key.
Due to our knowledge of the project area we anticipate being able to design this work to avoid all E
wetlands and habitat impacts. The following is the scope of work included in our proposal, which
includes addressing Ms. London's questions is her August 26, 2019 email.
4-
Task 1: Wetland and protected habitat delineation/flagging and mapping c
SWC staff will work with team surveyors in the field to delineate wetland and protected habitat >
along the corridor and to photograph existing conditions.
Task 2: Coordinate with USFWS
SWC staff will contact Key Deer Refuge staff and coordinate the project as necessary, including
documenting any construction best management practices required by the Refuge and providing 0
to engineering design team. U)
Task 3: Prepare report and figures providing results of field work
Receive CAD file of wetland and protected habitat mapping from surveyor and prepare report and
figures presenting data and findings. This report, along with including survey data on design
drawings, will be sufficient for documenting avoidance of impacts in the SFWMD application if
impacts can be fully avoided during project design.
C)
17
Task 4: Design and permitting coordination 00
17
Assist design engineers with avoidance process and coordinate with SFWMD environmental C)
review staff to assist with any review questions regarding avoidance of impacts to resources.
GENERAL EMAIL SWC(51>SWCINC.NET • WEBSITE WWW.SWCINC.NET
MAIN OFFICE: 5570 3RD AVE.SUITE 201,KEY WEST,FL 33040• PH 305-294-1238
BRANCH OFFICES MIAMI HOLLYWOOD • FORT MYERSv
G
1NI I-1 I:S 11B1 I IIrII' I'I V,N" rSl 19 , �
Packet Pg. 394
F.12.b
MARK DACHSTEiNER,AUGUST 27,2019,PAGE 2
IL
Task 5: QA review, task management, and environmental construction notes for bid
documents
SWC principal will ensure all deliverables meet full professional standards, tasks are conducted T
efficiently and completely, and will provide project engineers with final environmental
construction notes which will include any best management practices specified by USFWS.
Please note that this scope of work assumes full avoidance of impacts from project design, which
SWC believes is the most likely project scenario. If that provides impracticable, then SWC will
develop a project addendum to provide for documenting minimization of impacts and development
of a mitigation plan for remaining impacts sufficient for SFWMD and U.S. Army Corps of
Engineers wetland permitting. E
0
What with addressing Ms. London's requests, SWC's pricing for these tasks is $6,000.00. :
Please don't hesitate to call if you have any questions. Again, thanks for including SWC on your
team. M
Sincerely,
a�
(Sandra Walters Consultants, Inc.)
M U)
� �.
C-
Sandra Walters, President
4-
0
0
0
19
U)
0
ZI
5
4-
M
17
00
4i
Packet Pg. 395
F.12.b
���„��o, CeoteclhNcal& Construction M
Nulling �. Fngineerin „Testing, 8 Inspection
nvironimental Services
Engineersr
Off ices throughout the state crff Florida Y
(L
of Honda Inc. Established.1967 �
I ta, �a I ww.nutlingenin�eers.ocrrm infaC@nurrttongengoneers.aorn co
Your Project is Our C'orram;tment ' r
a®
T)
Z
July 25, 2019 Palm Beach County SBE
SFWMD SBE
Baxter &Woodman Consulting Engineers Small Business Administration SBE
Attn: Mr. Mark Dachsteiner, PE for Federal Projects
6600 N.Andrews Avenue/Ste. 100
Fort Lauderdale, FL 33309
Phone: 815.444.3300/Cell: 815.482.9124/ Email: mdachsteiner@baxterwoodman.com E
0
0
Re: Proposal/Agreement for Geotechnical Exploration Services
Koehn & Big Pine Shores Subdivision 06
Big Pine Key, FL
x
M
19
Dear Mr. Dachsteiner: U)
g g ) p p proposal/agreement p g
Nuttin En ineers of Florida, Inc. NE is leased to resent this for performing
geotechnical engineering services at the referenced project.
Per our conversation on July 25, 2019 and review of the documents and aerial photograph provided, we
understand that plans for this project include rehabilitating or reconstructing the following streets at the E
referenced site: ,
0
• Big Pine Street • Geraldine Street • McClean Street
• Canal Street • Koehn Avenue • Mulberry Street
• Central Avenue • Louise Street • Pine Avenue
• Driftwood Street • Lucrecia Street • Ridge Avenue
U)
2
It is also our understanding that as part of this project, there may be drainage improvements, retaining
walls, and other associated roadway structures. The roadways contained in this scope encompass
approximately 18,761 lineal feet.
Z'
Based on your request for proposal and our understanding of the project, we propose the following scope 75
of work and fee schedule. 17
00
24478 OVERSEAS HIGHWAY•SUMMERLAND KEY,FLORIDA 33042 305-824-0060• FAX 305-824-8827
St. Lucie 772-408-1050 • Broward 954-941-8700 • Palm Beach 561-736-4900
Packet Pg. 396
F.12.b
Baxter& Woodman Consulting Engineers
Koehn&Big Pines Shores Subdivisions geo
Big Pine Key,FL
Page 2 of 5
IL
SCOPE OF WORK
T
Prior to the on-site work, NE's project engineer will attend onsite meeting to visually inspect roadways and Z
perform test layouts. We then propose to perform 36 pavement cores with basecourse measurements.
The pavement core locations will be patched with cold patch. If a more permanent patch is desired, a
licensed asphalt contractor should be retained.
0
We also propose to perform 10 SPT borings to a depth of 10 feet each at selected core locations that
represent the most deteriorated areas of the roadways which will be identified during the visual inspection.
Additionally, we also propose to perform one Standard Penetration Test (SPT) boring to a depth of 20 feet
and two SPT borings to a depth of 15 feet each at locations to be identified at a later date. Upon
completion of the borings, each bore hole will be closed permanently with a neat grout mixture.
06
Furthermore, we propose to perform two South Florida Water Management District (SFWMD) usual type
open-hole exfiltration tests to a depth of 10 - 15 feet each in an effort to measure the hydraulic
conductivity of the existing soils at specific test locations for site drainage evaluation by others.
At the completion of the on-site work, the soil samples will be returned to our laboratory. We will provide
an engineering report including a description of our findings and foundation design recommendations for
support of the proposed pavement. In order to provide information concerning the engineering properties
of the soils encountered, it is anticipated that tests may be performed to determine natural water content, U)
organic content, and sieve analysis on representative soil samples collected from the site. The engineering
report will include graphic logs of the test borings and a test boring location plan. We assume the site is
accessible to truck mounted drilling equipment and that underground utilities will be cleared by others
prior to our performing the on-site work.
FEE SCHEDULE
4-
0
The above-indicated scope of work will be performed for an estimated cost of $18,850.00 based on the
following rates and quantities:
Project Engineer site visit,test layout, incl. per diem Lump Sum $1,250.00 .�
Utility clearance Lump Sum $500.00
Mobilization of equipment/crew 1 @ $1,500.00 $1,500.00
Pavement cores with basecourse measurements Lump Sum $5,400.00 U)
SPT borings* (truck mounted drill rig) Lump Sum $2,100.00 (min)
Casing Lump Sum $750.00
Backfill/grouting of boring &test locations Lump Sum $1,500.00
SFWMD exfiltration tests Lump Sum $1,100.00 0
Soil classification/ laboratory analysis Lump Sum $500.00
75
Project Engineer Lump Sum $2,000.00
Principal Engineer Lump Sum $500.00 17
Clerical/Admin.for report preparation Lump Sum $250.00 17
Per Diem for crew Lump Sum $1,500.00
*If loose or deleterious soil is encountered it may be necessary to extend the soil boring(s).
24478 OVERSEAS HIGHWAY•SUMMERLAND KEY,FLORIDA 33042 • 305-824-0060• FAX 305-824-8827
St. Lucie 772-408-1050 • Broward 954-941-8700 • Palm Beach 561-736-4900
Packet Pg. 397
F.12.b
Baxter& Woodman Consulting Engineers
Koehn&Big Pines Shores Subdivisions geo
Big Pine Key,FL
Page 3 of 5
IL
Additional requested and authorized services beyond those described above will be provided at customary
unit rates with expenses at cost+20%. .2
Z
Once we receive the executed/ signed proposal and a deposit in the amount of $9,425.00, project
scheduling will commence. The on-site work should take approximately five business days to complete.
The geotechnical report should be available within approximately 12 - 15 business days after the on-site
work is completed.
NE has been offering geotechnical engineering, environmental sciences, materials testing, and structural
inspection services for over 50 years in South Florida and the Treasure Coast during which time we have
worked on many similar projects. Our commitment to practical, cost effective solutions supported by
responsive client services distinguishes our firm and enables us to solve your most demanding technical
06
challenges. Another value-added component NE brings to your project is our staff of experienced
professionals including geotechnical engineers, environmental specialists, field personnel who are certified
and have been trained to provide a wide range of consulting services, and our dedicated administrative M
staff.
a
Our laboratory is checked annually by the Construction Materials Engineering Council (CMEC) and is
certified to perform geotechnical engineering and materials testing services for the Florida Department of
19
Transportation (FDOT). U)
0
Our sister company, Nutting Environmental of Florida, Inc. (NEF), can assist in your environmental needs.
For thirty years, NEF has performed a wide variety of environmental consulting services throughout Florida
including Phase I and II environmental site assessments, storage tank removal and tank closure
assessments, contamination assessments, design and implementation of remedial action plans (RAP),
groundwater monitoring for solid waste and Hazmat permit requirements, assistance with dewatering
permitting and much more. NEF can be reached 561-732-7200.
Thank you for providing us the opportunity to present this proposal/agreement. We look forward to
working with you on this and future projects.
Respectfully submitted,
NUTTING ENGINEERS OF FLORIDA, INC.
19
U)
Scott Ersland Richard C. Wohlfarth, P.E.
Division Manager Principal/ Director of Engineering
x
0
Reports and invoices will be addressed to the client as listed below unless other instructions are provided in
writing with this executed proposal. The undersigned, as an authorized representative of the entity listed
M
below, approves this proposal and agrees to be bound by the terms and conditions contained in this 17
00
proposal. Deposit amounts are collected at time of written authorization to proceed. If you are a first-time 17
client, we request that the balance due for these services be paid at the time of report completion. Once
your account is established, our terms are net 30 days. Any invoices over 30 days will be assessed a 1 1/2 0
percent service charge per month until paid in full.
24478 OVERSEAS HIGHWAY•SUMMERLAND KEY,FLORIDA 33042 • 305-824-0060• FAX 305-824-8827
St. Lucie 772-408-1050 • Broward 954-941-8700 • Palm Beach 561-736-4900
Packet Pg. 398
F.12.b
Baxter& Woodman Consulting Engineers
Koehn&Big Pines Shores Subdivisions geo
Big Pine Key,FL
Page 4 of 5
CL
PLEASE ENTER INFORMATION LEGIBLY BELOW SO IT CAN BE UTILIZED FOR PROJECT SET-UP:
.0
SIGNATURE: DATE: Z
PRINT NAME: TITLE:
COMPANY NAME:
ADDRESS:
PHONE: FAX:
06
EMAIL:
Koehn&Big Pines Shores Subd Baxter&Woodman Big Pine Key geo 7-25-19
General Terms and Conditions M
For the purpose of this project,the addressee of this proposal will be known as the Client.The client is expected to furnish NUTTING ENGINEERS OF FLORIDA,INC.("NE"),with accurate _
information including sketch of survey and/or site plan,construction drawings/specifications as appropriate,details of proposed construction including the proposed structural system
and loads or existing construction problem information and site accessibility information as appropriate. Other information requirements may be detailed in the enclosed proposal. IF
ANY CONDITIONS CHANGE such as building layout,loading,project specifications/design,or unusual site conditions are observed,NE should be notified immediately in writing about the
changed condition for possible review and comment. Should the Client wish to impose other conditions and requirements beyond those contained in this proposal such as in a
separate contract,we reserve the option to modify contract language,fee amounts,to remove our proposal from consideration or other measures as may be indicated.
Delivery—Scheduled upon receipt of written authorization to proceed and deposit unless other arrangements are agreed to in writing.Additional report copies can be provided for a 19
nominal fee to the Client. NE will exercise appropriate measures to ensure project completion within a reasonable time frame subject to existing workloads.However,NE will not be held 4�
responsible for unavailability of necessary project data and site access within the time frame agreed upon for the investigation.Project delivery may be delayed if the ENTIRE signed
proposal and deposit are not received in a timely manner. The ENTIRE signed quotation should be returned along with the requested project information.This unsigned proposal is valid
for 60 days.
Payment-$9,425.00 deposit required with signed agreement.Balance due upon completion of report. Directing NE to proceed with the work shall constitute acceptance of the terms of
NE's proposal and these General Terms and Conditions. Interest at the rate of 18%per annum or the highest rate allowable bylaw whichever is less,will be added to all amounts not paid 0
within 30 days after date of invoice.All attorney fees and expenses associated with collection of past due invoices will be paid by Client.
Insurance—NE maintains Workers'Compensation and Employer's Liability Insurance in conformance with state law. In addition,we maintain Comprehensive General Liability Insurance
and Automobile Liability Insurance with bodily injury limits of$1,000,000.00 and property damage limits of$1,000,000.00. A certificate of insurance can be supplied evidencing such
coverage which contains a clause providing that fifteen days written notice be given prior to cancellation.
Right-of-Entry-Unless otherwise agreed,Client will furnish right-of-entry on the property for NE to make the planned borings,surveys,and/or explorations. NE will not be responsible for
removing fences,earth berms,vegetation or other obstructions for purposes of our investigation. NE will take reasonable precautions to minimize damage to the property caused by its
equipment and sampling procedures,but the cost of restoration or damage which may result from the planned operations is not included in the contracted amount. If Client desires to
restore the property to its former condition,NE will accomplish this and add the cost to its fee. Client agrees to waive all claims arising from or related to the failure to provide NE with
proper access to conduct its work.
Damage to Existing Man-made Objects-It shall be the responsibility of the Owner or his duly authorized representative to disclose the presence and accurate location of all hidden or L_
obscure man-made objects relative to routes of access,field tests,sampling,or boring locations. When cautioned,advised or given data in writing that reveal the presence or potential
presence of underground or over-ground obstructions,such as utilities,septic tanks,etc.,NE will give special instructions to its field personnel. In addition,Client waives any claim against
NE arising from damage to existing man-made objects.
Warranty and Limitation of Liability-NE shall perform services for Client in a professional manner,using that degree of care and skill ordinarily exercised by and consistent with the �
standards of competent consultants practicing in the same or a similar locality as the project. In the event any portion of the services fails to comply with this warranty obligation and NE
is promptly notified in writing prior to one year after completion of such portion of the services,NE will re-perform such portion of the services,or if re-performance is impracticable,NE
will refund the amount of compensation paid to N E for such portion of the services. This warranty is in lieu of all other warranties. No other warranty,expressed or implied,including -19
warranties of merchantability and fitness for a particular purpose is made or intended by the proposal for consulting services,by furnishing an oral response of the findings made or by any U)
M
representations made regarding the services included in this agreement. In no event shall NE or any of its professional employees be liable for any special,indirect,incidental or
consequential loss or damages,including but not limited to impact and delay claims. The remedies set forth herein are exclusive and the total liability of consultant whether in contract,
tort(including negligence whether sole or concurrent),or otherwise arising out of,connected with or resulting from the services provided pursuant to this Agreement shall not exceed the
total fees paid by Client or$50,000.00,whichever is greater.At additional cost,Client may obtain a higher limit prior to commencement of services. (�
PURSUANT TO §558.0035, FLORIDA STATUTES, NE'S INDIVIDUAL EMPLOYEES AND/OR AGENTS MAY
NOT BE HELD INDIVIDUALLY LIABLE FOR NEGLIGENCE ARISING OUT OF, CONNECTED WITH, OR
RESULTING FROM THEIR SERVICES PROVIDED PURSUANT TO THIS AGREEMENT.
00
Indemnification—Client agrees to defend,indemnify and save harmless NE from all claims,including negligence claims,suits,losses,personal injuries,death and property liability resulting
from NE's performance of the proposed work,whether such claims or damages are caused in part by NE,and agrees to reimburse NE for expenses in connection with any such claims or
suits,including reasonable attorney's fees. Client's obligation to indemnify is limited to$2 million per occurrence,which Client agrees bears a reasonable commercial relationship to the
Work undertaken by NE. Client further agrees that these general conditions are a part of the Work's specifications or bid documents,if any.
Sampling or Testing Location-Unless specifically stated to the contrary,the unit fees included in this proposal do not include costs associated with professional land surveying of the site
or the accurate horizontal and vertical locations of tests. Field tests or boring locations described in our report or shown on our sketches are based on specific information furnished to us
24478 OVERSEAS HIGHWAY•SUMMERLAND KEY,FLORIDA 33042 • 305-824-0060• FAX 305-824-8827
St. Lucie 772-408-1050 • Broward 954-941-8700 • Palm Beach 561-736-4900
Packet Pg. 399
F.12.b
Baxter& Woodman Consulting Engineers
Koehn&Big Pines Shores Subdivisions geo
Big Pine Key,FL
Page 5 of 5
by others and/or estimates made in the field by our technicians. Such dimensions,depths or elevations should be considered as approximations unless otherwise stated in the report.It is
understood that all drilling locations are accessible to conventional truck mounted drilling equipment unless otherwise specified by the client.If unscheduled remobilizations or use of
0
portable or all terrain equipment is required additional charges will apply. NE will attempt to clear utilities at our excavation/test locations by manual drilling to 3'below land surface
(BLS). Any utilities/obstructions present at client specified test locations or below 3'BLS will be the responsibility of the client.
Sample Handling and Retention—Generally soil test samples are retained for approximately three months after which time they will be discarded unless written instructions to the
contrary are received from the client.
Legal Jurisdiction-The parties agree that any actions brought to enforce any provision of this Agreement shall only be brought in a court of competentjurisdiction located in Palm Beach
County,Florida. Any and all causes of action arising out of NE's performance of the Work,including but not limited to claims for indemnity,contribution and equitable subrogation,shall
be deemed to have accrued and the applicable statutes of limitations shall commence to run not later than the date of N E's last invoice for the Work performed hereunder.
Force Majeure-NE shall not be held responsible for any delay or failure in performance of any part of this Agreement to the extent such delay or failure is caused by fire,flood,explosion,
war,strike,embargo,government requirement,civil or military authority,acts of God,act or omission of subcontractors,carriers,client or other similar causes beyond its control.
Documents-NE shall be entitled to rely upon the accuracy and completeness of all surveys,reports and information furnished by the client. If conditions different from those described in
our report are found at the site,NE should be notified in writing immediately upon discovery. NE reserves the right to revise conclusions and recommendations presented in the final
report should additional information regarding the project become available. All permits will be obtained b others unless otherwise specified in this proposal or in writing to NE. NE has
p g g p l p V p p p g
no liability for consequences of information not provided or unavailable or otherwise not reviewed or known from the normal sources customarily examined by NE in such investigations M
within the time frame allowed for this investigation under this agreement.The client,entities identified in writing on the address portion of our report,design team professionals engaged
by our client and building official staff are entitled to use and rely upon NE'S reports for purposes of the current project. Other parties are not authorized to use or rely upon NE'S reports
unless NE so states in writing.
N E-General Contract Terms and Conditions May 2017
06
cc: Kristina Berryman—Business Development Manager X
M
Koehn&Big Pines Shores Subd Baxter&Woodman Big Pine Key geo 7-25-19
19
U)
0
4-
0
0
0
19
U)
-
C)
T7
00
24478 OVERSEAS HIGHWAY•SUMMERLAND KEY,FLORIDA 33042 305-824-0060• FAX 305-824-8827
St. Lucie 772-408-1050 • Broward 954-941-8700 • Palm Beach 561-736-4900
Packet Pg.400