Item F13 F.13
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida.Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
November 20, 2019
Agenda Item Number: F.13
Agenda Item Summary #6203
BULK ITEM: Yes DEPARTMENT: Engineering/Roads
TIME APPROXIMATE: STAFF CONTACT: Debra London (305) 453-8754
N/A
AGENDA ITEM WORDING: Approval of Amendment 2 to the Agreement with EAC
Consulting, Inc. for additional survey work due to the utilization of the City of Key West - Dennis
Street pump station for the 1st Street/Bertha Street Roadway Improvement Project in the lump sum
amount of $3,451.55. This amount is being deducted from the Stormwater Pump Station Design
Optional Services task and therefore there is no change to the total contract amount of$471,621.16.
ITEM BACKGROUND:
1st Street/Bertha Street is a County maintained road in the City of Key West (City). The County is
responsible for the road bed and drainage and the City is responsible for miscellaneous other items
including but not limited to the sidewalks, traffic control devices and utilities operated by the City.
County engineering staff has coordinated with City engineering staff on improvements the City
would like to have designed into the project which were itemized in the Amendment 1 to the
contract. Amendment 1 added Task 6 in the amount of $20,495.00 to the County's contract with
EAC Consulting, Inc. for engineering design and permitting services for the project, revising the
total contract amount to $471,621.16. The City will reimburse the County based on the terms
specified in the Interlocal Agreement (ILA)with the City executed on January 23, 2019.
The City has agreed to allow the County to tie into the Dennis Street pump station project thereby
eliminating the need for the County to design and install a pump station for the 1st Street/Bertha
Street Roadway and Drainage Improvement Project. This Amendment 2 adds survey work by the
WSP USA, Inc. subconsultant Longitude Surveyors required for the Dennis Street pump station tie
in. The City is in the process of determining the costs for the pump station tie in and upon receipt of
the necessary financial impact information, staff will present to the BOCC an amendment to the
Interlocal Agreement that was executed on January 23, 2019.
The project includes a sea level rise evaluation and is currently in the 60% stage of design and the
consultant is taking into consideration the high-water table, king tide issues, periodic flooding due to
sea level rise and other weather related factors. A public meeting was held on November 14, 2019 to
present the 60% design.
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F.13
PREVIOUS RELEVANT BOCC ACTION:
September 18, 2019 — the BOCC approved by resolution the Florida Department of Transportation
(FDOT) Small County Outreach Program (SLOP) grant agreement funding construction for the 1st
Street/Bertha Street Roadway Improvement Project in the grant amount of $1,815,000.00 (75%)
with a County match requirement of $605,000.00 (25%) (Estimated project amount of
$2,420,000.00).
January 23, 2019 —the BOCC approved Amendment 1 to the contract with EAC Consulting, Inc. for
additional engineering design for City of Key West (City ) requested improvements to the sidewalks
and traffic control devices maintained by the City as part of the I" Street/Bertha Street Roadway
Improvement Project in the maximum not to exceed amount of$20,495.00 revising the total contract
amount to $471,621.16.
January 23, 2019 — the BOCC approved an Interlocal Agreement with the City for additional design
itemized in the Amendment 1 to the contract with EAC Consulting, Inc in the maximum not to
exceed amount of$20,495.00.
May 16, 2018 — The BOCC approved a contract with EAC Consulting, Inc. for Engineering, Design,
Permitting and Post Construction Services for the I" Street/Bertha Street (Key West) Roadway
Improvement Project in the maximum not to exceed amount of $451,126.16, including optional
services in the amount of$104,352.35.
October 18, 2017 — The BOCC approved negotiations with EAC Consulting, Inc., the highest ranked
respondent to the RFQ for engineering design and permitting services for the project.
September 2014 - The BOCC approved the Road Paving and Rehabilitation Program in the 2015 to
2019 Capital Improvement Program.
CONTRACT/AGREEMENT CHANGES:
reallocate Stormwater Pump Station Design Optional Services to survey scope-net change $0.
STAFF RECOMMENDATION: Approval of Amendment 2 to contract with EAC Consulting,
Inc.
DOCUMENTATION:
Amendment 2 to EAC 1st Bertha-CLB samp and Signed by EAC
EAC_lst & Bertha- EXECUTED Amendments & Task Order- 5-16-18
EAC 1st & Bertha- EXEC - 5-16-18
FINANCIAL IMPACT:
No change—funds being reallocated.
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F.13
REVIEWED BY:
Judith Clarke Completed 10/24/2019 2:56 PM
Christine Limbert Completed 10/24/2019 3:54 PM
Budget and Finance Completed 10/24/2019 4:50 PM
Maria Slavik Completed 10/25/2019 9:00 AM
Kathy Peters Completed 10/25/2019 9:18 AM
Board of County Commissioners Pending 11/20/2019 9:00 AM
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F.13.a
A-NIENDMENT 2 TO JHK CONTRACT FOR ENGINEERING DESIGN AND PERMITTING SERVICES BETWEEN
MQNROE COUNTY BOCC AND EAC CONSULTING,INC.FOR THE
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THIS AMENDMENT 2 to the CONTRACT is entered into this. ---day of November. 2019 between Monroe U)
County,whose address is 1100 Simonton Street, Room 2-216 Key West, Florida 33040, hereafter the"COUNTY"and EAC
Consulting, Inc. (EAC),a Corporation of the State of Florida, whose address is 5959 Blue Lagoon Drive, Suite 410, Miami,
FL 33126, hereafter referred to as"CONSULTANT". t3
WHEREAS, on the 16th day of May 2018,the parties executed a contract authorizing the Consultant to perform o
Professional Services for the Design and Permitting Services for the 18r Street/Bertha Street(Key West)Road Improvement v
Project,for a sum not to exceed$451,126.16 (which includes optional services of$18,210.00 for Sea Level Rise Analysis
and $86,142.35 for Storm Water Pump Station Design); and
WHEREAS, on the 23rd day of January 2019,the parties executed AMENDMENT 1 to the contract to add design
and permitting to the scope as requested b the City of Key West CITY for h sioal Improvements including sidewalks E
p 9 p q Y Y Y (CITY) p Y p g
and traffic control devices in the amount of $20,495.00, which was also implemented through an Interlocal Agreement
between the CITY and the COUNTY; and
WHEREAS, AMENDMENT 1 revised the total contract amount to $471,621.16 including optional services of >
$18,210.00 for Sea Level Rise Analysis and $86,142.36 for Storm Water Pump Station Design); and
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WHEREAS, the C)TY has agreed to allow the COUNTY to tie into the Dennis Street pump station as part of this .�
project which will require additional survey services by the EAC subconsultant, Longitude Surveyors but will allowfor unused
funding for Storm Water Pump Station Design to be reallocated for the additional survey services;and
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WHEREAS,the parties agree to amend to contract to move$3,451.55 of the unused funds of$86,142.35 for Storm 0
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Water Pump Station Design to the subconsultant surveyor scope, reducing the Storm Water Pump Station Design unused
available balance to$82,690.80;
NOW THEREFORE, in consideration of the mutual promises contained herein, the COUNTY and CONSULTANT
agree to amend Article VI I, Compensation, Paragraph 7.1.1 of the contract, as follows:
Previous Contract Amount $471,621.16 �
(which includes optional services and CITY design and permitting services) 2
Reallocate Subcansultant Longitude Surveyors Survey Work
for Dennis Street pump station tie in the amount of$3,451.55
from Stormwater Pump Station Design revising the unused amount to
$82,690.80 ($86,142.35- $3,451.55) E
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Total unchanged Contract Amount
Add Paragraph 7.1.2 as follows:
The individual itemized task amounts are estimates and may be adjusted as needed as long as the Total Contract U)
Amount of$471.621.16 is not exceeded.
In all other respects, the Contract dated May 16, 2018, as amended January 23, 2019 remains in full force and
effect. 0
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In WITNESS WHEREOF,each party hereto has caused this contract to be executed by its duly authorized E
representative.
Amendment 2--EAC-Engineering Design and Perm[tting Services V1 Street/Serthe Street Project
November 20,2019 �
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F.13.a
BOARD OF COUNTY COMMISSIONERS OF EAC Consulting,Inc.,
MONROE COUNTY,FLORIDA Consultant
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BY; BY•
Mayor/Chairman TITLE:
(SEAL) The fore ing instrument was acknowledged before me o
Attest: KEVIN MADOK, Clerk this 2 day of ( 2019, by C14
BY: Who is personally known to me or who{ )produced a
Deputy Clerk driver's license as identification.
DATE: ,IaAj 0
NOTARY PUBLIC, ATE OF FLORIDA
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Print,type of stamp commissioned name of notary
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M Notary PUNK state of Florida
Nicole R L Mallard o
My Commission GG 184664 �g
Expires 0211112022 .5
// MONROE COUNTY ATTORNEY
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Amendment 2—EAC-Engineering Design and Permitting Services 18'StreetlBertha Street Project
November20,2W9 m
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