Item F25 F.25
C�" t, BOARD OF COUNTY COMMISSIONERS
County of Monroe � Ffi� ��`"1 Mayor Sylvia Murphy,District 5
The Florida.Keys Mayor Pro TernDanny Kolhage,District 1
�pw° Michelle Coldiron,District 2
gym, , EM"Kfaµ Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
November 20, 2019
Agenda Item Number: F25
Agenda Item Summary #6273
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland (305) 809-5200
NO
AGENDA ITEM WORDING: Approval of McFarland Johnson Task Order No. 2019-06 in the
amount of$165,150.00 for Phase 2 design of the new fuel farm access road and impacted parking at
the Key West International Airport; to be paid 100% from PFC Fund 406 (PFC Application 417)
ITEM BACKGROUND: This task order is for Phase 2 design for the proposed EYW access road
project to provide a two-lane landside access road to provide connectivity from South Roosevelt
Boulevard to the fuel farm, fixed base operator(FBO), over flowing parking, commercial
transportation and airport support areas. The Phase 2 design includes new security and access control
for Gate 45 and a guard station
PREVIOUS RELEVANT BOCC ACTION: Approval of PFC Application 417 on May 17, 2017.
Approval of Task Order No. 2019-02 for Phase 1 Design for a new access road, impacted road and
parking lot improvements
CONTRACT/AGREEMENT CHANGES:
New PSO
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
M-F-Johnson EYW Access Road Phase 2
FINANCIAL IMPACT:
Effective Date: upon NTP
Expiration Date: 365 days after NTP
Total Dollar Value of Contract: $165,150.00
Total Cost to County: 0
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F.25
Current Year Portion: $165,150.00
Budgeted: Yes
Source of Funds: 100% PFC Fund 406
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: No,provided under master agreement
Additional Details:
11/20/19 406-63603 - PASSNGER FACILITY CHG 40 $165,150.00
REVIEWED BY:
Beth Leto Completed 11/04/2019 5:32 PM
Richard Strickland Skipped 11/05/2019 2:30 PM
Pedro Mercado Completed 11/05/2019 2:32 PM
Budget and Finance Completed 11/05/2019 2:50 PM
Maria Slavik Completed 11/05/2019 2:56 PM
Kathy Peters Completed 11/05/2019 2:58 PM
Board of County Commissioners Pending 11/20/2019 9:00 AM
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MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Effective Date Task OrderNo. -----�LO19:Q6—,w,w,w,w,w,w,w,--
Ci t Project No. Engineer Project No. 18221.09
This Task Order is entered into on the effective date noted above pursuant to the"Master Agreement for
Professional Services" between Monroe County, Florida ("Client") and McFarland Johnson Inc.
("Consultant"),dated February 15,2017 ("Agreement"). The Agreement is incorporated herein and fonns cv
an integral part of this Task Order. 0
Services Authorized:EYW Access Road and Impacted Parking Design—Phase 2 0
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Client authorizes Cbnsu tant to perform the Engingming Services described in Exhibit A attached hereto
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and incorporated herein,which Exhibit A is marked with the above noted Task Order No. and consists of n
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thirteen(13)page(s) cv
Pricing
NIA Time and Expense per Agreement and Appendix B to the Agreement.
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X Firm Fixed Price of$ 165.150
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NIA Other(Describe): E COUNTY iEY
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Schedule 0
Services may commence on---Ex_ecution .
ASSI
Services will cease by 365 d
Other
(SEAL) BOARD OF COUNTY COMMISSIONERS 0
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ATTEST: KEVI N MADOK,CLERK OF MONROE COUNTY, FLORIDA
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By
Mayor/Chainytan
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CONSULTANT:
MCFARLAND JOHNSON INC.
By-
Witne Tit, Loor an
File!
Page I of I
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Exhibit A
Key West International Airport (EYW)
Monroe County, Florida
Access Road and Impacted Parking Area Design — Phase 2
Scope of Work
PROJECT DESCRIPTION rn
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The proposed project is a two-lane landside access road that provides connectivity from S. Roosevelt Boulevard N
to Key West International Airport (AIRPORT). The proposed access road is located on the west side of EYW a
adjacent to the current Department of Motor Vehicles (DMV) office and one-hour parking lot and will require r_
reconfiguration of the impacted parking areas and commercial transportation staging area. c
This project consists of final design, environmental permit coordination and preparation and bidding and award
phase services associated with the construction of the new access road, fuel delivery route, reconfigured LL
commercial transportation parking at the AIRPORT and conversion of Gate #5 to a Sally Port gate. The project will N
consist of the construction of an approximately 550' long two-lane landside access road that provides connectivity
from S. Roosevelt Boulevard to EYW's fuel farm, fixed base operator (FBO), overflow parking, commercial w_
transportation and airport support areas (see Figure 1). The proposed access road will separate airport support N
services from airport passenger traffic on Faraldo Circle, reducing congestion in the terminal area. The proposed
access road will also eliminate fuel truck and other large vehicle traffic from ingress/egress to the passenger t
terminal area, as well as reconfiguring impacted parking and staging areas to provide enhanced customer parking
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and hotel shuttle and Transportation Network Company(TNC)staging away from the congested terminal curb. I0
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McFarland Johnson i... „
Key West International Airport
Access Road—Phase 2 � McFarland Johnson
Design—Scope of Services
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PSO 2019-06
The access road will be designed in accordance with the American Association of State Highway and Transportation
Officials (AASHTO) Guidelines for Geometric Design of Low-Volume Roads, dated 2019, the latest version of the
Florida Department of Transportation (FDOT) Manual of Uniform Minimum Standards for Design, Construction and
Maintenance for Streets and Highways, commonly known as the"Florida Greenbook"and FDOT's Design Manual.
SCOPE OF WORK
The CONSULTANT (McFarland-Johnson, Inc.) will provide the following professional services under this scope of
work as related to the above described project including the supplemental topographic survey, preliminary and final
design, specifications,assistance in bidding, and opinion of probable construction cost.
The project will be completed by Monroe County (COUNTY), with funding provided through the Passenger Facility CL
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Charge (PFC) program. The COUNTY shall be responsible for the final decisions regarding programming, costs, and
plan details.
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1. Administration/Project Management
The following items of work shall be completed under the Administration/Project Management task:
A. Coordination with the AIRPORT staff and utility company personnel regarding owned and/or
operated facilities that may be impacted by the project.
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B. Procurement and coordination of supplemental topographical survey and mapping, including the
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preparation of the necessary subcontract documents.
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C. Submission of construction documents and a building permit application to the COUNTY, U)
allowing the contractor to obtain a building permit upon contract award.
D. Conferences (2 conference calls) and coordination efforts with the Florida Department of
Transportation to discuss and prepare an Access Connection Permit and a Drainage Connection
Permit.
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E. Attend up to three (3) meetings with the AIRPORT and/or Monroe County planning and building o
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department representatives to facilitate coordination and project reviews.
2. Preliminary Design(50%)
A. A sub-consultant to CONSULTANT will conduct supplemental topographic survey of the proposed
project area as required.
B. Submit Site Plan Approval Application and Conceptual Access Road Typical Sections, Plans and
Profile to the COUNTY for preliminary review.
C. Based upon the Conceptual Design the CONSULTANT will further develop the conceptual access
road and parking plan depicting the roadway and parking layout, typical sections, profile, drainage
Key West International Airport
Access Road—Phase 2 McFarland Johnson
Design—Scope of Services 2
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and grading.
D. Prepare preliminary plans and details based upon site plan submission requirements from Monroe
County Building Department and information gathered to date. The information to be included will
be:
• Cover Sheet
• General Notes and Quantities Tables
• Construction Phasing/Erosion Control Plans and Notes
• Pavement Typical Sections
• Roadway and Parking Layout Plans
• Roadway Profile
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• Grading and Drainage Plans (s
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• Drainage and ESC Details
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• Miscellaneous Details&Tables U'
• Lighting Plans and Details
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• Signing and Pavement Marking Plans
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E. Prepare a Draft Stormwater Pollution Prevention Plan and submit to AIRPORT and COUNTY for
review/approval.
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F. Coordinate with affected utility companies to ensure the timely relocation of utility poles and 0
appurtenances.
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G. Prepare the following preliminary plans and details for Gate#5 Sally Port Gate
• Security and Access Control for Gate#5—The access control gate shall be U)
automated with gate operator, access control, and video surveillance.The access
control and VSS shall be interfaced with the existing EYW systems. A new
communications cabinet shall be provided for security data terminations and a
power source shall be provided for electrical requirements of the gate operators,
lighting, and guard shack. It is currently assumed that each of the two sliding gates
associated with Gate#5 will require an operator, loop, card reader, security camera,
and light pole.
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• Guard Shack—The guard station shall be a pre-fabricated structure with electrical
panel, pre-wired lighting and general power,telcom service, packaged HVAC unit,
and all ancillaries. A performance specification will be developed for the
prefabricated structure,which will include requirements for the building and
associated services. Foundation and anchorage, handicap ramp (if required), and
grounding shall be designed to accommodate he pre-fab building. No bathroom
facilities are anticipated for this Guard Shack.
H. Prepare preliminary set of specifications (project manual). FDOT specifications will be utilized
for all work. When special specifications are required, they will be prepared in the same format
as the other technical specifications and will be assigned an individual identifier that
Key West International Airport
Access Road—Phase 2 McFarland Johnson
Design—Scope of Services 3
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distinguishes them from the standard specifications.
I. Prepare a Preliminary Engineer's Opinion of Probable Costs for each major element in the
project. This estimate will be compared to the AIRPOORT's budget to determine if portions of
the bid plans should be revised/modified in order to bring the project within the current budget.
J. Submit preliminary plans and specifications to the COUNTY AND AIRPORT for review.
K. Meet with AIRPORT staff to discuss review comments from the AIRPORT and other local
government departments and boards.
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3. Final Design(100%)
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A. Submit a 95%set of plans and specifications to the AIRPORT for review.
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B. After receipt of 95% set review comments from the AIRPORT, complete the drawings and
specifications for bidding and construction purposes.
C. Prepare a bid package to reflect the specific requirements of the COUNTY. This will include the
Notice to Bidders, the standard contract form, the bidding forms, contractor assurances and
questionnaire,the standard provisions and conditions, and the specifications.
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D. The bid set drawings will be stamped and signed by an engineer/architect registered to practice in U)
the State of Florida.
E. Prepare final quantity take-offs from the various design documents, by type of material and FDOT o
Specification identifier. An updated opinion of probable construction costs will be generated and U)
compared with the available budget for the project.
F. Obtain permits, as required, to allow construction of the project. At this time, the anticipated
permits required for this project are as follows:
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• Site Plan approval from the COUNTY for the proposed improvements to the site.
• Stormwater Pollution Prevention Plan approvals from the COUNTY, FDEP and SFWMD as o
appropriate.
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• Access Connection Permit and Drainage Connection Permit from FDOT.
G. Attend a final project meeting with AIRPORT staff to review the final construction documents
and determine the project bidding schedule.
H. Provide an electronic print ready copy of the bid set to the COUNTY for advertisement via
DemandStar.
4. Environmental Permit Coordination and Preparation
A. Conduct an assessment of the impacts to wetland areas pursuant to Chapter 62-345, Florida
Administrative Code, Uniform Mitigation Assessment Method (UMAM) upon completion of
Key West International Airport
Access Road—Phase 2 McFarland Johnson
Design—Scope of Services 4
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COUNTY coordination and identification of acceptable wetland mitigation per the Monroe
County Land Development Code.
B. Prepare a Joint Environmental Resource Permit Application with all required documentation to
the SFWMD and United States Army Corps of Engineers (USACE). The results of the UMAM
evaluation will be utilized to develop a mitigation plan, which will be included in the Joint
Environmental Resource Permit Application. It is assumed that mitigation will take the form of
the purchase of wetland credits from a SFWMD approved wetland mitigation bank.
C. Documentation that all aspects of SFWMD and USACE mitigation have been satisfied will be
required prior to the commencement of construction.
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D. Prepare for and attend two (2) on-site meetings with regulatory agencies to facilitate the (n
permitting processes. CL
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5. Bidding and Award Assistance
A. Attend and facilitate a project pre-bid meeting to discuss specific project requirements with
prospective bidders and answer any questions. Document the meeting proceedings in a formal cv
set of meeting minutes. U)
B. Provide responses to questions received from potential bidders through the COUNTY, and issue CL
formal contract addendums as required.
C. Prepare and compile bid results, contact the selected contractor, and draft award letters prior to U)
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the start of construction. The CONSULTANT will also assist the AIRPORT in reviewing and
forwarding contracts for execution by the selected construction contractor.
DESIGN ASSUMPTIONS
The following assumptions form the basis of this scope of work. Any changes to the following assumptions will be 0
considered and change in project scope and may require a change in the project budget:
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• The estimated project budget (design and construction) based upon discussions with the SPONSOR ur
is$2,150,000.
• Bidding for the project is anticipated to occur in the Winter of 2020
• Application, review and permit fees will be the responsibility of the AIRPORT.
• This contract provides services only through the bidding and award process. A separate contract will
be executed for the construction phase.
PROPOSED SCHEDULE OF COMPLETION
The CONSULTANT agrees to complete the work under this phase of the Agreement in a manner satisfactory to the
SPONSOR within 6 months after receiving an executed copy of this contract from the SPONSOR accompanied by a
resolution from its governing body authorizing said execution or within such extended periods as agreed to by the
Key West International Airport
Access Road—Phase 2 McFarland Johnson
Design—Scope of Services 5
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SPONSOR.The schedule breakdown is shown below:
• Notice to Proceed:
• Preliminary Design (8 weeks): NTP+ 8 weeks
• Preliminary Review and Mtg (2 weeks): NTP+ 10 weeks
• Final Design (4 weeks): NTP+ 14 weeks
• Final Review and Mtg(2 weeks): NTP+ 16 weeks
• Address final review comments (1 week): NTP+ 17 weeks
• Bid (45 days—6.5 weeks): NTP+ 23.5 weeks
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Key West International Airport
Access Road—Phase 2 McFarland Johnson
Design—Scope of Services 6
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Key West International Airport-Access Road - Phase 2
Monroe County
October 2019
FEE SUMMARY McFarland Johnson
DESIGN/PLANNING cy
SERVICES
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1. DIRECT TECHNICAL LABOR $155,951.00
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2. SUBCONSULTANT COSTS $9,199.00
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Avirom-Survey $9,199 LL
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3. TOTAL FEE ESTIMATE $165,150.00
4.TOTAL LUMP SUM FEE FOR ALL SERVICES $165,150
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AVIROM & ASSOCIATES, INC.
SURVEYING & MAPPING
October 1, 2019
Via E Mail: JMla era(cI,A Jlnc.com
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Mr. John L. Mafera
Regional Director of Aviation (n
McFarland-Johnson, Inc.
1111 Park Centre Blvd., Suite 202 U)
Miami, FL 33169 0
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Re. Task Order for Key West International Airport- Our Job No. 9133
Topographic Survey of Additional Area for Access Road
Dear John, U)
The topographic survey will be performed to support the design of a proposed access road at Key
West International Airport(EYW).
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Limits:
The survey limit is based on the exhibit you provided in your e-mail dated September 23, 2019
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and shall extend to the centerline of Overseas Highway all within the area defined in red on Exhibit r_
A (below), incorporated herein for reference.
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Scope: ur
Topographic Survey:
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Obtain sufficient elevations to define the existing topography in detail based on a 25-foot by 25-
foot grid on impervious surfaces and 50-foot by 50-foot grid on natural ground surfaces, including
significant grade changes in elevations. The elevations shall be referenced to the North American
Vertical Datum of 1988 (NAVD 88) and horizontally referenced to the North American Datum of
1983 (NAD 83-2011)Epoch 20 10.00 and tied to the National Geodetic Survey (NGS)benchmark
network. Additionally, we shall establish a minimum of two (2)benchmarks at the site. We shall
calculate and place the vertical conversion factor from NAVD 88 to the National Geodetic Vertical
Datum of 1929 (NGVD 29) on the face of the map.
We shall locate all above ground improvements including, but not limited to pavement, ramps,
driveways, steps, gates, top of curb, bottom of curb, flow line, edge of pavement, pavement
402 APPELROUTH LANE, SUITE ZE, KEY WEST, FLORIDA 33040
13051 294-7770 WWW.AVIPOMSUPVEY.COM Packet Pg. 873
F.25.a
Mr. John L.Mafera -1 a �,; 12
EYW—Additional Topographic Survey October 1,2019
markings, centerline of pavement, bottom of gutter, back of walk, face of walk, top of bank, toe of
slope, and above ground evidence of utility. We will obtain rim elevations, pipe size, material and
inverts of sewer and drainage structures where possible. Due to the nature of obtaining the data
where the structures are in use, the information obtained may be the best approximation of the true
measurements. It is the responsibility of the end user to verify the diameter and material utilizing
as-built drawings or other resources prior to construction. Utility locations will include fire
hydrants, water valves, meter boxes, vaults and electrical outlets, power poles and overhead wires.
We will locate wells, main irrigation valves, but will not locate individual sprinkler heads.
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There is no provision for the excavation, probing or location of underground utilities structures or r_
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improvements. Utilities shall be located to the extent that they are above ground and visible. This U)
proposal does not include the contracting of an underground utility locating service to locate the 0
subsurface utilities. u_
The survey data will be reported to the nearest 0.03 feet for horizontal locations and for the vertical
component, 0.1 feet spot elevations on ground shots and 0.01' spot elevations on paving or hard _
surfaces, with all work performed in accordance with the Standards of Practice as defined in
Chapter 5J-17, Florida Administrative Code.
We shall obtain all recorded plats and right-of-way maps to graphically delineate the platted
boundary lines within the digital files. Surveyor shall recover sufficient monumentation in the 0
field to spatially place the boundary within the digital file. There is no provision to perform U)
boundary surveys or surveys to resolve conflicts, ownerships or occupation issues relative to the
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recorded instruments. This information will be spatially placed within the digital file of the
topographic survey, based on recovered monumentation to depict the lines relative to the
topographic locations. This is not a boundary survey and the information should not be relied
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upon as such. It is strongly recommended that if the design is contingent on accurate boundary U)
placement and especially prior to construction, a boundary survey should be performed to establish 0
the lines. We will not be responsible for the misuse of the topographic survey for purposes it was LL
not intended.
Tree Survey: E
We will locate all indigenous and protected specimen trees having a 3" and larger caliper diameter
at breast height relative to the boundary, with the tree species listed to the best of knowledge and
ability of the surveyor (without the benefit of a botanist or landscape architect). It is the
responsibility of the end user to verify the identity of the species.
We will tag each tree with a number and obtain the diameter and horizontal position of the trees.
It is the responsibility of the client's consultant (botanist or landscape architect) to correctly
identify the species relative to the tag number, which we will provide as an Excel tabulated listing.
The Excel tabulated table listing which will comprise of the tag number, diameter and species of
trees (corrected by the client's consultant and returned to us) will be incorporated into our survey.
AVIROM & ASSOCIATES, INC.
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Mr. John L.Mafera -1 a �,; 13
EYW—Additional Topographic Survey October 1,2019
The location of shrubbery and landscaping is not included in this proposal. Large, bunched groups
of trees shall be located as clusters with a count and diameter listed. We will not locate exotic or
non-native species.
Mangroves consist of prop roots and by nature do not possess a defined tree trunk; therefore, the
edge of the mangroves will be located.
Jurisdictional Wetland Location:
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We shall coordinate with the client's environmental consultant to locate the wetland flags as
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established by their firm. The wetland figures as defined by the flags shall be delineated on our
survey, together with ties to the boundary and calculated areas of impacted wetlands. The flags U)
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shall be marked with the name of the polygon and have a commencement point, usually beginning c
with the number 1, and numbered sequentially with the termination point also clearly defined, so U_
our crew will know if a point has been skipped and also know when the last flag has been
recovered. The nomenclature of the different classes of impacted wetlands shall be provided by
client's consultant, which will be added to our survey. The survey shall be in compliance with the
survey procedures as defined in Chapter 62-343, Florida Administrative Code.
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Clarifications: a.
1. Client shall arrange for all access to the property. Delays caused by the inability to gain access c
to the property at no fault of Avirom & Associates, Inc. may incur additional charges. U)
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2. Requirements to the survey requested by governmental agencies that are more stringent than "
Standards of Practice as set forth in Chapter 5J-17 FAC pursuant to Section 472 Florida
Statutes will be an additional expense to client based on our contracted hourly rates.
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3. This proposal is based on mobilization by our crew from Boca Raton to service the project.
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4. This proposal is based on the site being free and clear of storm debris. We will not move u
obstacles to obtain survey data, or if field conditions are considered hazardous to the safety of
our crews.
5. The Tree Survey is based on performing the field work in conjunction with the topographic
survey.
6. The Jurisdictional Wetland Location Survey is based on performing the field work in
conjunction with the topographic survey. It is recommended that the wetlands are flagged by
client's consultant prior to our crews mobilizing. Delays caused by the wetland consultant will
incur additional costs.
AVIROM & ASSOCIATES, INC.
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Mr. John L.Mafera -1 a �,; 14
EYW—Additional Topographic Survey October 1,2019
Deliverables:
Two signed and sealed hard copies of the survey (including a PDF file of the hard copy) shall be
furnished to the client, together with an AutoCAD (2018 or lower) digital drawing file created in
Carlson 2018. The digital file will contain:
• All planimetrics—created with 3D polylines.
• Breaklines, spot elevations & contours.
• Contour lines at 1-foot intervals. 0
• Feature-based DTM/Surface Model.
• ASCII file of surface spot shots and surface breakline shots used to create surface model. 0
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Timeframe: 0
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We can mobilize to the site within two (2)weeks after a notice to proceed, contingent on available
accommodations and have the project completed within four(4) weeks after de-mobilization.
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Cost: cv
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The fee to perform the above services shall be a lump sum amount of$9,199.00.
GENERAL CONDITIONS:
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All work shall be completed under the direction of a Professional Land Surveyor registered in the
state of Florida. All work shall be conducted using equipment, personnel, and procedures that will
insure compliance with the accuracy standards as defined by State of Florida Standards of Practice
in Chapter 5J-17, FAC. All documents submitted shall bear the Surveyor's seal, signature, and a
certificate that all work was done under the Surveyor's supervision and that all information U)
contained in the document is true and is accurately shown. The Surveyor is responsible for quality 0
assurance for the survey work performed on this project. All survey information shall be recorded ur
in hard bound field books or in electronic data collector files.
Thank you for the opportunity to submit this proposal. Should you have any questions, please
contact me accordingly.
Respectfully,
Keith M. Chee-A-Tow, P.L.S.
Project Surveyor
Documents Proposals lLeys McFarland Johnson lEYW Proposed RoadlP EYWAccessRoad Additional.docx
AVIROM & ASSOCIATES, INC.
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Mr. John L.Mafera Page 15
EYW—Additional Topographic Survey October 1,2019
EXHIBIT A
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