Item F26 F.26
BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida.Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
November 20, 2019
Agenda Item Number: F26
Agenda Item Summary #6150
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland (305) 809-5200
no
AGENDA ITEM WORDING: Approval of Jacobs Project Management Co., PSO 12/15-61 in the
amount of$52,648.00 for construction support and resident project representative (RPR) services for
the Runway 9 EMAS Seam Seal Tape Upgrade Project at the Key West International Airport. The
project will be funded 90%by FAA and 10% Airport Operating Fund 404.
ITEM BACKGROUND: The EMAS system is comprised of EMAS blocks and seam seal tape.
The seam seal protects the EMAS material from water intrusion which is detrimental to the EMAS
material, causing deterioration over time and decreasing it's arresting performance. Jacobs will
provide construction support and RPR services during the project.
PREVIOUS RELEVANT BOCC ACTION: Ratification of FAA Grant agreement 43-12-0037-
58-2019 on July 17, 2019.
CONTRACT/AGREEMENT CHANGES:
new PSO
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Jacobs PSO 1215-61
FINANCIAL IMPACT:
Effective Date: Upon execution
Expiration Date: 365 days after execution
Total Dollar Value of Contract: $52,648.00
Total Cost to County:
Current Year Portion:
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Budgeted:
Source of Funds: FAA Grant 37-58 (90%) & Airport Operating Fund 404 (10%)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: no If yes, amount:
Grant:
County Match: no
Insurance Required: provided under master consulting agreement
Additional Details:
10/16/19 404-63002 - KEY WEST AIRPORT R & R $52,648.00
REVIEWED BY:
Beth Leto Completed 11/05/2019 11:12 AM
Richard Strickland Skipped 11/05/2019 2:31 PM
Pedro Mercado Completed 11/05/2019 2:32 PM
Maria Slavik Completed 11/05/2019 2:38 PM
Budget and Finance Completed 11/05/2019 2:39 PM
Kathy Peters Completed 11/05/2019 2:40 PM
Board of County Commissioners Pending 11/20/2019 9:00 AM
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MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Effective Date upon execution Task Order No. 12/15-61
404-630200-560630-
Client Project No. GAKA1 64-5303 10 Engineer Project No. E9Y37961
This Task Order is entered into on the effective date noted above pursuant to the "Master
Agreement for Professional Services" between Monroe County, Florida ("Client") and JACOBS
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PROJECT MANAGEMENT CO. ("Consultant"), dated February 15, 2017 ("Agreement"). The
Agreement is incorporated herein and forms an integral part of this Task Order.
Services Authorized-Runway 9 EMAS Seam Seal Tape Upgrade
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Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and
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incorporated herein, which Exhibit A is marked with the above noted Task Order No. and
consists of 4 page(s).
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N/A Time and Expense per Agreement and Appendix B to the Agreement. 0
X Firm Fixed Price of$ 52,648.00
N/A Other(Describe):
Schedule -
Services may commence on Execution
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Services will cease by 365 da s
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(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA
By .w,. ,,,,.,. .... ..
Mayor/Chairman
CONSULTANT:
JACOBS PROJECT MANAGEMENT CO
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Vice President Geographic Operations Manager
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File: ,VfSTR APS Monive County _ + � `
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Exhibit A—Scope of Work (06/06/2019)
Monroe County
Key West International Airport
Runway 9 EMAS Seam Seal Tape Upgrade
Construction Support and RPR Services
SCOPE OF WORK
Jacobs Project Management Co. (Jacobs)will provide construction support and resident project
representative (RPR) services for the "Runway 9 EMAS Seam Seal Tape Upgrade" project at Key
West International Airport (EYW). These construction services will provide the following:
ASSUMPTIONS U
■ Construction phase services are based on an anticipated duration of 30 calendar days of
construction in field. In the event the construction duration exceeds the calendar days listed
above, Jacobs reserves the right to revise our proposal. LO
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■ Jacobs will invoice on a percent complete, including expenses, to compensate the level of
effort required for each assignment. IL
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ARTICLE D—CONSTRUCTION ADMINISTRATION SERVICES
1. Prepare and issue construction contract.
2. Issue a "Notice to Proceed," on behalf of the Airport, to the Contractor.
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3. Review the Contractor's construction schedule.
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4. Prepare for and attend the Pre-Construction conference. o
5. Review all shop drawing submittals for conformance to the plans and specifications and respond 0
to the Contractor and Airport with detailed summary of the applicability and acceptability of the
shop drawing.
6. Attend bi-weekly progress meetings. Observe work in progress and provide reports to Owner.
Assume two (2) progress meetings throughout the course of the construction project.
7. Provide general supervision and administrative support for resident project representative (RPR).
8. Attend final inspection meeting.
9. Review Closeout Documentation.
10. Prepare and submit FAA closeout documentation and prepare and process final change order.
Services for Article D will be provided under a lump sum basis.
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AMENDMENT TO ARTICLE E -RESIDENT PROJECT REPRESENTATIVE (RPR)
1. Attend pre-construction conference.
2. Coordinate and attend progress meetings with the contractor, Airport, and any other interested
parties, as required prior to construction (e.g. Staging area coordination, setting up Contractor's
trailer.).
3. Provide full-time RPR services for the work associated with the project. The RPR's for the
project shall have field experience in the type of work to be performed, be fully qualified to make
interpretations, decisions, field computations, and have knowledge of testing requirements and
procedures. IL
The RPR's shall be responsible for the following: �s
• Checking of construction activities to ensure compliance with the plans and specifications.
Inform the contractor and County of any work, which is in non-compliance.
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• Coordinate quality assurance tests and verify they have been performed at the frequency
stated in the specifications.
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• Review certifications for conformance with the specifications. a.
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• Document quantities of materials used on the project by actual measurements and
computations in a field notebook or computer printout retained in a folder.
• Review the test reports and certifications for conformance with the specifications and
maintain a file for all reports and certifications.
• Inform the County of deficiencies so corrections can be made and retesting performed. LO
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• Jacobs does not have control over or charge of and shall not be responsible for construction 0
means, methods, techniques, sequences or procedures of construction or for safety a.
precautions and programs in connection with the work, since these are solely the 0
Contractor's responsibility under the contract for construction.
• Jacobs shall make every reasonable effort to ensure that the Contractor completes the work
in accordance with the current approved schedule and carries out the work in accordance
with the contract documents.
• Review close out documentation.
• Review payment requests and certified payrolls from the contractor.
• Maintain a diary, which will contain entries made and signed by the resident engineer. Each
entry should include the following, plus any additional pertinent data:
a. Date and weather conditions.
b. Names of important visitors.
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C. Construction work in progress and location.
d. Size of contractor's work force and equipment in use.
e. Number of hours worked per day for contractor and subcontractors.
4. Attend final inspection and create punch list.
5. Attend follow up site visit to confirm completion of punch list items.
Services for Article E will be provided under a lump sum basis.
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JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
Key West International Airport
Project:
Runway 9 EMAS Seam Seal Tape Upgrade
FEE SUMMARY
BASIC SERVICES
Hours Fee DBE AMOUNT
Article A Data Collection 0 $
Article B Design,Specifications and Meetings 0 $
Article C Bidding Phase Services 0 $ - S (L
Article D Construction Phase Services 58 $ 10,444 S
Article E RPR Services 224 $ 42,204 S
Total Basic Services Lu Sum Fee 282 $ 52,648 $
TOTAL LUMP SUM PROJECT FEE 282 UJ
$ 52,648 $
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