Item Q1 Q.1
G BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
November 20, 2019
Agenda Item Number: Q.1
Agenda Item Summary #6264
BULK ITEM: No DEPARTMENT: County Administrator
TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292-4443
n/a
AGENDA ITEM WORDING: County Administrator's Report for November 2019.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
n/a
STAFF RECOMMENDATION:
DOCUMENTATION:
CAD 1 Monthly Report
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Packet Pg. 2431
Q.1
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Kathy Peters Completed 11/05/2019 3:18 PM
Board of County Commissioners Pending 11/20/2019 9:00 AM
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MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Roman Gastesi
County Administrator
DATE: October 1, 2019
SUBJECT: County Divisions' Monthly Activity Report for October 2019
MONTHLY ACTIVITY REPORT- OCTOBER 2019
0
Airports: CL
Key West International Airport
October 1 Noise Ad Hoc Committee Meeting was held at the Harvey Gov't. Center
October 2 Conducted monthly Airlines and Tenants meeting
October 4 Air Service meeting with American Airlines Corporate Office
October 8 Met with consultants on Environmental Assessment and Baggage Handling
System project
October 10 Met with consultants on Departure Restroom and Hold Room renovation 0
ro'ect
October 16 Attended BOCC meeting in Marathon
October 17 Met with financial team consultants and engineering consultants to review on-
going projects. c
2
October 18 Met with Signature Flight Support reps. to review new fuel farm access road
project and FB O project
October 20-22 Attended and presented a session at the PFC Workshop in Savannah, GA
October 24 Met with TSA Federal Security Director
October 25 Conference call with financial team consultants to prep. for Oct. 31" airline E
meeting
October 27 -29 Attended Air Service Takeoff conference in Sanford, FL
October 31 Met with Airline Corporate reps. and financial consultants regarding
Concourse A and AOA.
Florida Keys Marathon International Airport
October 3 Coordinated with consultants on upcoming draft EA public workshop and
public hearing
October 7 Submitted MTH draft EA public notice to newspapers for public workshop
and public hearing on November 13, 2019
October 15 Met with new MTH Manager Mike Legere and staff at Marathon Airport
October 31 Followed up with FDOT regarding grant funds for MTH Hurricane Irma
repairs.
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Veterans Affairs:
CLIENTS ASSISTED
VA Phone Calls 707
Client Data 1,050
New Clients 54
Field Visits 2
Benefits Delivery at Discharge 3
Flag Presentation 6
Homeless Veterans Assisted 1
Community Involvement/Presentations/Briefings/Rotary/TAPS Class 179
TRANSPORTATION PROGRAM
Transportation Calls 250
Veterans Transported 93 _
Financial Data 0
Retroactive Payments $ 464,975.29 a�
Annual Payments $ 604,420.44 >%
The financial data captured monthly will vary due to the Veterans Administration's variable time
frame in adjudicating awards. For any further information regarding this report,please contact 0
Cathy Crane, Director of Veterans Affairs @ ext. 5156
Libraries:
The increases in September in participation by patrons of all ages in Library services and events 0
as we head into the approach to another annual flurry of activity, give us good cause to anticipate
a return to pre-storm numbers, and we look forward to the renewal of previous favorites as well %
as the introduction of new ideas being added to our calendars for the coming months.
0
• The September count of print materials circulated reached 18,027, 8%higher than
September of 2018, while checkouts of e-books and eAudio materials again set a new
monthly record of 4,172 in September, 44% over the total from last year. As our
collection grows, so does the popularity and increased usage follows, and 54 new eBook
users were registered during the month.
• 11,853 PC and WiFi sessions were logged by our September patrons
• In addition to our onsite visitors enjoying our services for the month, e-visits totaled
396,576, a 35%increase over last year. Included in the count were page views of the
main website and calendar, the online catalog, and the digital archive of historical
images
• 267 new library cards were issued during the month, bringing our total of cardholders up
to 36,371.
• Another area of Library services that has retained its attraction for patrons from all age
groups are the programs provided at the five branches: Attendance at 129 Library events
in September attracted many of the 26,131 customers who were welcomed to the
branches in September, with an increase of 34% over the previous year.
2
Packet Pg. 2434
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Overall, our increasing numbers continue to provide evidence that our Library provides a year-
round offering of services,programs, and rewards for our locals and visitors.
Extension Services:
• Number of services provided: 49 phone calls, 259 emails, 11 office visits, 15 visits to
clients, 39 learning events with 404 participants, 5 media submissions, and 200
publications distributed. Total Budget for FY 18/19: $251,227.00; Year to Date
Expenditures and Encumbrances: $7,755.50; Remaining Balance: $243,471.50;
Percentage of budget spent and/or encumbered year-to-date: 3%.
The County Extension Director/Family & Community Development Agent accomplished the
following activities:
• Alicia worked with agents to develop two trainings for OF-IFAS Extension county
directors on community development programming and time management strategies,
which will be held in November. 0
• Alicia worked with the Climate Change Advisory Committee to discuss reorganization of
the committee as directed by the Board of County Commissioners. 2,
• Alicia worked with county staff to assist in the planning of the Climate Leadership
Summit including organizing volunteers,poster abstracts and vendor booths.
The Environmental Horticulture Agent accomplished the following activities: �s
• 6 Monroe County Master gardener volunteers attended the bi-annual Master Gardener
State Conference held in Kissimmee, Florida. Three of our local Master Gardeners were
recognized for their years of service to their community. Susan Matthews, 10 years of
volunteer service; Kitty Somerville, 10 years of volunteer service; and Kathy Hulbert, 15
years of volunteer service. We are extraordinarily grateful for their continued support of
our program. 2
• Congratulations to Crane Point Hammock Museum and Nature Center for their
beautification award, awarded by the City of Marathon Chamber of Commerce. This was
a roadside beautification award that included a wildflower garden to attract butterflies
and was designed and installed, in part, by one of our Master Gardener volunteers, Suzy
Curry. Congratulations to everyone involved.
• Did you know October 24-31st is International Bat Awareness Week, which is designed
to raise awareness about the need for bat conservation? In Florida, we have 13 bats that
are native to the State and all are insectivorous, meaning they feed on insects, though
only the Velvety Free-Tail bat is common in the Keys. We also have some occasional
visitors that are nectarivorous, meaning they are also important pollinators.
The Florida Sea Grant Marine Extension Agent accomplished the following activities:
• Shelly is a member of the Outreach and Education Technical Committee and was invited
to the Gulf of Mexico Fishery Management Council Barotrauma Symposium to discuss
recreational fishing discard mortality policies for catch and release fishing in the Gulf of
Mexico.
• Shelly trained the new FDEP Aquatic Preserves manager in Florida Keys Water Watch
for Lignum Vitae and Coupon Bight aquatic preserves monthly water quality monitoring.
3
Packet Pg. 2435
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• The new Florida Master Naturalist course Marine Habitat Restoration is being finalized
with instructor training scheduled in January at Mote on Summerland Key. Shelly wrote
the Sponge Restoration Module and edited the modules on corals, seagrasses, and
artificial reefs.
Employee Services:
HR Statistical Report:
• We had a total of 3 resignations/retirements/terminations for the month of October 2019
o Resignations average year to date 8.56%
o Retirements average year to date 2.09%
*See attached Countywide Turnover Report by Month
Human Resouces:
• Reviewed 12 salary analysis with the new hire paperwork packets or with department
supervisors. 0
• Finished all Oct 1 PAFs for employees (including inputting into database).
• Attended discussions with Norma Kula and library staff regarding a complaint. 2,
• Finalized Contract for NEOGOV.
• Received Pre-D request for Corrections employee.
• Worked on creating new job description for Parks & Beaches.
• Worked with department heads on several different employee issues.
Recruiting:
0
• In October 2019, the County had 45 open positions for which we received 169 total
applicants; 12 internal and 157 external. Of the 120 total applicants, 169 were deemed to
have met the minimum requirements for the positions to which they applied, and 38 did
not qualify. 0
• Total 45 current openings 0 re-posting from a previous posting, 15 were new postings T-
during the month of October 2019.
• We had 5 new hires (1 Temporary) and 4 promotions.
Employee Benfits:
• Health Fairs conducted at end of September.
• Voluntary wellness annual preventative screenings were due at the end of October—
increased customer volume.
• Job offer to new benefits coordinator— starts 11/11/2019
• Annual Benefits Open Enrollment from 10/21/2019-11/15/2019
Worker's Comp/Safety Department:
*See attached Report.
4
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ENGINEERING SERVICES/ROADS
Stock Island II(Maloney& McDonald Ave) Roadway Improvement Project:
• Construction began on April 22, 2019. Submittal review is ongoing. Project is 60%
complete
No Name Key Culvert Replacement Project:
• Repeated attempts by staff to secure an easement agreement for culvert maintenance and
replacement with an adjacent property owner has been unsuccessful
• Staff is pursuing legal advice for alternatives
Pigeon Key Ramp Repair Project:
• FDOT 60%progress audit held on October 1 —no findings.
• Contractor continuing to work on installation of treated timber deck planks, coating
existing structural steel and beginning work on spall areas.
• Change Order 3 in the amount of$35,000 (no change to the contract time)in progress to
be approved by Assistant County Administrator for RFI08 —in order to correct a safety
issue - 3 foot, drop off condition caused by erosion, a rubble rip rap system is being
installed.
Bimini Drive (Duck Key) Bridge Replacement:
• Engineering design work is ongoing; Alternative structural design concepts presented by
the FOR for bridge replacement are being reviewed by staff
• Staff comments received by FOR for 30% design review
• Utility relocation coordination with FKAA is ongoing
• Public meeting scheduled for 1/23/2020 0
Harbor Drive (Duck Key) Bridge Replacement:
• Engineering design work is ongoing; Alternative structural design concepts presented by
the FOR for bridge replacement are being reviewed by staff
• Environmental assessment fieldwork completed 0
• Public meeting scheduled for 1/23/2020 T-
Cudjoe Gardens Drainage Rehabilitation Project:
• Task Order with HDR Engineering, Inc. for design and permitting services for repairs to
a damaged culvert headwall located on 4 'Ave. W. and a storm drain pipe replacement
project located on 5 'Ave. W. was approved at the July 2019 BOCC meeting.
• Design and permitting process is ongoing
• Field surveying complete
1st Street/Bertha Street Drainage Improvement Project:
• Public meeting scheduled for November 14, 2019.
• Consultant performed stormwater modelling and confirmed that Bertha Street flow could
go to City of Key West' Dennis Street Pump Station without need for re-design. Using
the City pump station eliminates the need to identify a location on Bertha Street to
construct a separate pump station for Bertha Street stormwater flows.
• Amendment 2 adding survey scope for the use of the pump station is on the November
BOCC agenda.
• Staff will draft an ILA for cost sharing of construction cost and operations and
maintenance costs.
5
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Community Aesthetic Feature(CAF) Big Pine Key:
• Signs fabrication complete and received by contractor.
• MM 29.5 Sign installation commenced on October 2nd, but due to shallow and unmarked
utilities the design had to be modified for a spread footer therefore;
• Change Order 1 for this modification in the net deductive amount of($109.80)was
executed by the Assistant County Administrator on October 241h
• Both locations MM 29.5 and MM 32.98 to be installed week of November 51h
• Project on schedule and substantial completion remains November 20d'
Sea Level Rise Pilot Project— (Sands/Big Pine Key and Twin Lakes/Key Largo):
• 60% design public meetings to be held in Key Largo (Twin Lakes project) - September 30
and Marathon (Big Pine Key project) - October 16d'
• The Shaw Drive ROW encroaches on Everglades National Park lands and therefore the
National Park Service has requirements listed in a work plan provided on October 22,
2019 that must be met before project progresses to construction. These items can be
achieved concurrent to the project design
• Amendment 2 to the WSP contract adds this NPS scope consultant work effort on
November BOCC agenda
• Staff submitted the NPS Special Use permit on October 22nd 0
• Anticipate design to be completed in March 2020.
• Results of DEO CDBG application for Sands Subdivision portion should be known by end <
of December 2019.
• Staff intends to submit FDEP SWAG (State Water Quality Assistance Grant) application 0
on November 15 for the Twin Lakes portion of the project.
• FDEP intends to award projects for this cycle by March/April 2020 2,
Hurricane Irma Roadway Repairs (FEMA) Lower Keys project:
• Staff is coordinating with OMB for FEMA reimbursement 2
Hurricane Irma Roadway Repairs (FEMA) Upper Keys project: T-
• BOCC approved alternate procurement methodology for obtaining construction bids for <
this project due to lack of response to bid announcement at the August BOCC meeting
• Staff to negotiate project cost with late and only bidder from last solicitation after
conferring with county attorney
Hurricane Irma No Name Key Bridge Repairs Federal Highway Administration
(FHWA):
• FDOT issued a notice to proceed on 8/23/19 for the RFQ for design and permitting
services
• Competitive Solicitations to be opened November 13, 2019
Hurricane Irma SR 4 (Little Torch) Roadway Repairs Federal Highway Administration
(FHWA):
• FDOT issued a notice to proceed on 8/23/19 for the RFQ for design and permitting
services
• Competitive Solicitations to be opened November 13, 2019
Hurricane Irma Repairs to Duck Key Drive Paved Path Street Lights Federal Highway
Administration (FWHA):
• FDOT issued notice to proceed with advertising for bids on September 19d'
• Project is being advertised for bids with a bid opening date of November 20, 2019
6
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Florida Keys Overseas Heritage Trail Connection at Cudjoe Gardens:
• Staff coordinating with FDOT RRR Resurfacing project FM 443898 on US in design
and to be in construction in 2021 and impacts on this adjacent County LAP agreement
project FKOHT Shared Use Path design
• Site visit with SFWMD held on Oct 3rd to review on site wetland delineation and required
wetland mitigation.
• Due to path width requirements and constraints an easement is required in front of MCSO
substation.
• Design is anticipated to be complete by May 2020
GIS Based Roadway Asset Management and Work Order System:
• IT staff determined that asset management portion of enterprise management system will
not provide what staff needs and that the better alternative is to identify and acquire a
stand-alone asset management system that can be integrated with other software in the
future
Roadway Vulnerability Study and Capital Plan:
• Engineering staff is coordinating with Sustainability Dept. on project
• Consultant has completed review of LiDAR and other background data and is preparing
for the roadway pavement assessment portion of the project
• Staff is providing data on past and future engineering road, bridge and stormwater
proj ects
Community Rating System Drainage Maintenance Section: �?
• Meeting with CRS personnel was postponed until December.
0
• Staff has submitted a revised draft of the standard operating procedures with minor
changes to consultant for a final review and comment.
• Consultant is reviewing the revised submittal
Sugarloaf Boulevard Bridge: 0
• Engineering design is ongoing
• FOR presented various options to"tie down" approach road side slopes in light of
increased (12") clearance
• Utilities coordination is ongoing.
• 60%plans have been submitted by the FOR E
Key Largo III (Burton Drive/Harris Ocean subdivision) Roadway and Drainage
Improvement Project:
• Conceptual plans received and being reviewed by staff.
• Staff provided Bluewater Trailer KLWTD sewer system piping infrastructure information
for utility locating purposes.
• 90% design submittal due December 2019
• Anticipate design to be complete by March 2020
Koehn Subdivision Roadway and Drainage Project:
• Consultant kick off meeting held on October 41h
• Survey and Environmental Report due by end of November and Geotechnical Report due
by end of December
• Amendment 1 to Consultant task order for engineering design and permitting correcting
exhibit to reflect correct On Call rates on November BOCC meeting agenda
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Quarry Road Design/Construction:
• Construction of the Quarry Development access road is substantially complete
• Punch list items to be completed shortly
Boca Chica Road Hurricane Irma Repairs Project:
• FEMA approved staff cost estimates for construction repairs
• Task Order with Cardno, Inc. for design and permitting services is on the Nov BOCC
agenda for approval
No Name Key Bridge Navigational Lights Replacement
• Staff received one cost proposal and two no responses after repeated attempts including a
site visit to replace the navigational lights on No Name Key Bridge, which are not
functioning properly.
• Staff has reviewed and approved submittals in accordance with USCG and Homeland
security specifications.
• Staff to prepare small contract.
Pirates Road Little Torch Guardrail Repair Project
• Staff has prepared a contract with the lowest responsible contractor and is awaiting
signature approval for commencement of work.
Cross Street Striping Removal
• Staff redesigned the roadway striping for the 300 Block of Cross Street, Stock Island to
eliminate the bicycle lane and install shared use lane symbols.
• Plans were sent to three contractors with a request for a cost proposal on October 101h
• Staff is following up to obtain price quotes for the work 0
Lower Keys Roads & Bridles
• Brush cut/Chip Operations - 25 Miles
0
• Mowing Operation - 107 Miles 2
• Weedeating Operation—7.6 Miles T-
• Sweeping Operation - 22 Miles
• Recycled Mulch - 12 Loads Given away from trimming
as
• Signs - 61 Signs, 29 Posts, 54 Locates
c�
Special Proiects
• Safety Meeting at the Harvey Government Center
• Remove Seaweed from roadway in Big Pine Key, (King Tides, Avenue A and G)
• Storm Water(S.W.P.P) Meeting at the Harvey Government Center
• Support for PW's Parks & Beaches, hauled 2 loads of sand from Higgs beach (wash out
form Irma)
• Pumping Rain Water from Big Coppitt(Avenues C, D & F)
• Moved all Road Equipment from Key West Airport property to East Rockland Property
• Assist City of Key West with Sweeper(Fantasy Fest)
• Parking Lot Repair at the Harvey Government Center— Support work for P. W's
Facilities
• Assist PW's Parks & Beaches with transporting playground equipment to Wilhelmina
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• Haul excess fill from Big Pine Community Park, transporting to East Rockland Property
— Support Work for PW's Parks& Beaches
• Demolish Sign Shop and three storage sheds at the KW Compound— Support work for
Facilities
• Assist with Camera at Marathon Library
• Moving supplies into storage container—New Property
• Assist PW's Parks & Beaches with Shade structures Key Largo
• Haul place new generator at the Court house
• Help prep for pre-hurricane Dorian in Key West and Big Pine key— Support PW's
Facilities/Parks & Beaches
• Remove and dispose all Playground equipment at Friendship park for Parks Department.
• Remove and dispose 12.03 tons of Seaweed from Harry Harris Park for the Parks
department. 0
• Remove and dispose 17.12 tons of Seaweed from Berr beach.
• Haul 36 tons of fill for Mike Basham to Long Key transfer station.
• Haul 36 tons of fill to Medical examiners in Grassy Key and repair road
Upper Keys Roads & Bridges
• Buzz Bar Operation— 17.96 miles
• Mowing Operation— 131.6 0
c
• Sign Department - 138 new signs installed, 31 new posts installed and
21 locates performed. 2,
• Sweeping Operation—72.7 miles
0
• Trench Drains Installed/Refurbished— 189 feet with 57 tons of material used plus 500 lbs
of cold patch asphalt.
• Weed eat operation— 196 streets
�s
• Potholes repaired—5 potholes repaired with 500 lbs of cold patch asphalt used
• Stump removal— 1 stump E
• Coconut Removal - 1.95 tons of Coconuts removed.
• Haul material from CEMEX - 68.9 tons
• Trim Bayside SUP — 31,680 ft
• SAFETY MEETING - 09/27/2019
• Trash Pick Up - 313 bags @ approx. 5,321 lbs
PROJECT MANAGEMENT
Major Hurricane Repairs:
Following is a partial list of the forty-seven individual locations damaged by Hurricane
Irma.
Harry Harris Park:
• Lighting contractor waiting for power to be installed to begin work.
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• Staff coordinated new power poles and panels where connections will be made to the
new lighting system.
• Entrance booth completed and has begun accepting payments.
• Staff negotiating with next consultant of the list for design services for the jetty and
swimming area.
Key Largo Park:
• Task order signed to address remaining items at the park including parking lot lighting.
Rowell's Waterfront Park:
• Damaged fencing completed in September.
Marathon Annex 63rd Street:
• New roof is complete.
• Flood panels have been identified as mitigation effort. Staff working to gain appropriate
approvals, design, and then installation.
Marathon Tax Collector Office:
• Upon site exploration the shoring was determined not to be needed. A second
engineering opinion was obtained and they have been retained to provide plans for their
recommendation and solution.
• Far less work will be needed as originally identified. A change order will be provided
giving credit for scope not required and the addition of the floating floor.
Big Pine Parks:
• Lighting contractor has ordered replacement lights and will begin when materials are
received. Lighting install is scheduled to be done by the end of the year.
0.
• Park residences have been re-advertised due to lack of bids. Working through replace
versus repair approvals. >%
Gato Building:
• New roofing RFP opened 10-29. Recommendation for contract will be on the December 0
agenda.
West Martello:
• Contract for ammunition bunker ceilings completed and general contractor preparing to
mobilize.
a�
• Archway reconstruction at the Citadel in design.
MCSO Admin Office— Stock Island:
• Flooring has been completed.
• Leaks identified were determined to not be from the window install. Looking at the
building EIFS.
• Offices have been reoccupied and the temporary offices are being demobilized.
Freeman Justice Center:
• Interior work has been completed.
• Change order was signed to add roofing seal and caulking the building gaps to prevent
further water infiltration.
HMGP Generators & EOC:
• County has been notified of potential award of generators HMGP grant.
• Staff working to revise application for consideration with FDEM.
• EOC work progressing and phase 11 grant agreement in progress.
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Maior Capital Initiatives
Bernstein Park:
• Redevelopment
o Staff has reviewed and discussed the report provided by the expert and the
response to the warranty claim from the general contractor. Next steps will be
discussed in October.
• Fitness Court
o Construction of the fitness court is complete.
o The irrigation system will be extended to cover the area directly adjacent to
the court and regular turf grass will be installed to prevent erosion.
Cudjoe Fire Station:
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• Roof decking,insulation&TPO membrane complete
• Towers and trusses complete(Topped Out!)
• Installation of rough in plumbing lines complete
• Stucco&paint finish on all walls underway 0
• Construction of all stairways and access ramps complete 2
• Apparatus Bay doors complete with openers
• FKAA Utility connections complete
• Keys Energy Utility connections underway;new pole set on US-1 ROW
• Generator set; electrical connections underway
• Fire Alarm system underway
• Internal Framing&insulation underway
• Art in Public Places RFP advertised,responses reviewed and an artist has been
selected.
• Accumulated delays,for acceptable reasons,have extended substantial completion to
Dec 31,2019
ll
Packet Pg. 2445
Q.1.a
Emergency Operations and Public Safety Center:
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• FEMA HMPG grant for Phase I of the EOC approved. Received grant agreement 0
08/10/2019.
• Spatial Needs Assessment started with face-to-interviews of stakeholder needs. Input 2,
received from Emergency Management, Fire Rescue, Sheriff s Office, Information
Technology and Assistant County Administrator. 0
• Drafting RFQ for CMAR (construction management at risk) services.
• Site location assessment task being coordinated with Marathon Airport Master Plan
process
Higgs Beach Park Access Road Relocation:
Park Access Road 6f(conversion of use process)
• Conference call held between Commissioner Carruthers and County staff with staff and
director of FDEP and staff of NPS on 9/10/19. Requested FDEP and NPS to clarify
conversion process and document required data. Requested written decision on request 2
for"small" conversion no later than 09/30/19.
• On 09/10/19 submitted responses to SHPO comments on original PD-ESF application.
• On 9/11/19, submitted data and responses to FDEP questions that had been requested in
February, but were held for clarification.
E
• On 10/10/19 received an Email from Rebecca Wood, FDEP, citing several reasons,
including the restaurant use for the department's determination that the application would
required a large conversion.
• Options for going forward under review by the County Attorney
Higgs Beach Sand Re-nourishment:
• Benthic survey of Higgs Beach conducted 09/10-13/19. Call with FKNMS and FDEP
staff to review preliminary data held 09/19/19.
• Permit application to FDEP, updated to include USACOE and FKNMS comments,
accepted on 10/17/19.
• Final review and approval of permit expected by January - February 2020. Solicitation
for construction will be scheduled to coincide, allowing for completion by May 2020.
Senior Nutrition Center— 1016 Georgia Street, Key West:
• Facilities Maintenance has vacated the building.
• Generator and fuel tank for building removed (salvaged)by Facilities Maintenance
12
Packet Pg. 2446
Q.1.a
• City Staff(Roy Bishop, Planning Director)have reached out to schedule a joint site visit
between County staff and the City's Building and Planning Departments to discuss
involuntary condemnation.
• At the City's request, County has re-engaged with structural engineer to provide
additional explanation regarding previous recommendations for structural repairs.
• The County will coordinate an on-site meeting with the new City planner and City
building official to review the building's condition and probable cost to repair. Goal is
to verify and agree that repair costs will exceed 50% of the cost to re-build.
Marathon Library:
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• Foundation is nearing completion.
• Stem walls are currently being poured, with the ground floor slab soon to follow.
Plantation Key Government Center Program: e
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Budding llnedr In `~'ubi Irntol Completion �
• Preparing the site for fill and foundation.
Waste Water Treatment Plant:
• Roth WWTP abandonment complete.
• PKGC WWTP in final stages of testing and reporting
• Grease trap installed at Florida Keys Children's Shelter location; connecting to County
internal system
• Projected date to have PKGC WWTP offline—November 15, 2019, abandonment to
occur after
Rowell's Waterfront Park:
• Bathroom design was submitted for permitting. Some revisions have been required and
updates are pending FDOT and County approval.
• Comp Plan Text amendment to make parks an "as of right" use in Suburban Commercial
(SC) Districts fully approved and the ordinance became law on September 28, 2019
13
Packet Pg. 2447
Q.1.a
• As a result of a special meeting of the Parks and Rec Advisory Board meeting on April
251h, 2019, "Re-Imaging Rowell's Waterfront Park" conceptual plans were revised and
approved on July 15, 2019
FACILITIES—UPPER KEYS
Murray Nelson Government Center:
• Provided assistance for twelve events in the auditorium
• Contractor emergency call - 1st floor bathroom main line clogged female product
and hand towels stoppage hydro jetted main line and pumped out lift station
• Changed 2 faucets in women's and men's bathroom on the 2nd floor
• Repaired damaged wiring at office receptacle in room 131,132 and 133
• Change lights 2nd floor hallway and in growth management hallway
• Cleaned drain pan of debris for A/C in election office
• Assembled a desk chair for room 208
Key Largo Social Service: (New location— Tradewind Plaza Shopping Center)
• Drill locks to open cabinets and readjust gap in table
,
• Contractor installed new key lock for mailbox
PK Garage: 0
• Unclogged water line and installed new flush master
• Replaced 8 foot florescent bulbs with new vapor proof 8 foot fixture LED bulbs inside
Plantation Key Courthouse:
• Contractor sprayed twice for ants in State Attorney, Dennis Ward's Office c
• Replaced existing bulbs with new florescent bulbs
• Contractor conducted annual termite inspection in Court Room B —no activity
• Replaced existing florescent fixtures and installed new LED light fixtures
• Installed new ceiling tiles 2
• Secured screen to fence by Court Room B
• Contractor fixed glass push button lock door in State Attorney office
• Manicure yard area for court house breaking ceremony on October 18, 2019
• Unclogged men's bathroom 2nd floor—cleaned and sanitized area
Islamorada Library:
• Replaced existing non-operable bulbs with new florescent bulbs
• Cleaned debris from drain pan for A/C unit in main reading room
• Dug hole for post and installed to hold mailbox
• Remove old A/C units and plug hollow windows
Ellis Building:
• Contractor conducted professional air quality test and reporting services in Tax
Collector's office
• Replaced 2nd floor hallway with new bulbs
• Installed new wall mounted hand sanitizer
• Unclogged men's bathroom I"floor with snake, cleaned and sanitized area
• Picked up desk on 2nd floor and disposed to transfer station
• Replaced ceiling light fixtures with new 2 foot x 4 foot LED mounted lights
14
Packet Pg. 2448
Q.1.a
Key Largo Library:
• Contractor installed panic buttons
Public Works —Magnolia Office:
• Rewired ice machine at junction box
• Removed old switch, install new timer to control lights at canopy area
PK Roth Building:
• Installed new ceiling panels by Victim Advocate office
• Trimmed trees by Sheriff's office back side
PK Detention Center:
• Repaired water leak in toilet in north end of dorm
• Replaced non-operable bulbs with new florescent bulbs in dorm area
• Replaced non-operable bulbs with new in Sheriff's conference room and hallway
• Replaced florescent lights over bunk 13 and bunk 2
PK Roth -Health:
0
• Replaced drywall at ceiling openings
Friendship Park:
,
• Temporary secure leaning fence by baseball field
• Temporary removed fencing so contractor could work on playground area 0
• Received new playground equipment—ready for installation
• Installation of LSI Playground/Seahorse Rider and sail shade by Johnny Pitts
Construction
Harry Harris Park: 0
• Hand out flyers — entrance fee charge starts October 5, 2019
• Fix window door locks at toll booth 2,
• Fix siding/seal around A/C unit at toll booth
• Repaired flush meter and secured toilet to wall in women's beach bathroom 2
• Repaired water leak at south area bathroom T_
• Repaired swing on beach playground
�s
• Repaired entrance gate
Key Largo Park:
E
• Repaired metal door on gate—southside of park
• Fixed main water leak by playground area
• Fixed main water line 4-inch pipe by street
• Performed maintenance on HVAC and ice machine
Old Settler Park:
• Fixed front entrance door
Rowell Waterfront Park:
• Repair/fill asphalt holes at entrance
Bay Point Park:
• Inspected Gazebo's roof
• Fabrication and installation of rock-climbing wall by Johnny Pitts Construction
15
Packet Pg. 2449
Q.1.a
FACILITIES—MIDDLE KEYS
Marathon Annex 6311 St.:
• Replaced flapper and chain in Men's room toilet
• Assembly of two cabinets
• Repaired toilet in ladies room
Marathon States Attorney:
• Address Roof leaks
• Replace bulbs in light fixture and replace ceiling tile
Marathon Health Department:
• Hang bulletin boards, brochure holders and remount stature board
• Investigate mysterious odor
Marathon Government Center:
• Replace lights in Media Room
• Transport 15 boxes to Key Largo
• Move one desk and assemble another
a�
• Address exterior lighting
• Ran new wiring for parking lot lights
• Replace ballast in building department 0
• Air handler on the first floor making noises
• Repaired light fixture in handicapped stall
• Addressed broken electrical outlet
• Installed hardware to hang a plant 0
• Install 30 LED lights in BOCC room
Marathon DMV Office: ,
• Clogged toilet in restroom
Marathon Library: 2
• Replace lightbulbs interior Library
• Assembled two laptop carts
• Replace lights in parking lot area
• Hang paper mache shark in children's area
• Remove furniture
• Water leaking from ceiling
Marathon Tax Collector:
• Remove overhanging branches
• Replace burned out light bulbs
Marathon Courthouse:
• Key Code Pad not working
• Secure netting on Sallyport
• Vendor escort for Sturtz to address locks on back gate
Clerk of Court:
• Preventative Maintenance Air Handler
Medical Examiners:
• Overfill alarm sensor
16
Packet Pg. 2450
Q.1.a
Public Works Complex:
• Replace door on Carpenter Shed
• Blinds installed in Engineering office
• Blinds and door stopper replaced on door
• Repair garage door in Fleet
• Pest Control for Fleet
Public Works —911 Communications:
• Assisted with removal of old and outdated equipment
Marathon Senior Center/AARP:
• Install new LED lighting in front of AARP
• Freezer defrost
• Assistance with moving boxes
• Remove and clean chiller plates and replace
FACILITIES—LOWER KEYS
Key West
2,
Bayshore:
• Room 209-patched holes and painted outside of room/replaced door lock 0
• Room 109-repaired door latch/replaced door lock
• Replaced ceiling tile in kitchen
• Replaced flapper and chain of women's bathroom/toilet
• Installed lock for front office
• Key West Fire Sprinklers Services-replaced fire alarm light outside Administrator's
Office
Bernstein Park:
• Installed paper towel dispenser next to hand washing sink at concession stand
• Touch-up paint of entire building
• Master duplicate keys made
Gato Building:
• Employee Benefits-shredded(4) four boxes of miscellaneous documents
• Sturtz installed lock for new door in Social Services
Higgs Beach:
• Repaired door latch of men's bathroom
• Reattached loose pickets for fence around garbage
• Patched hole in the wall located in men's handicap bathroom
• Repair the latch of electrical box
• Warranty replacement of rusted playground equipment by Johnny Pitts Construction
• Painted round tables next to Dog Park
Jackson Square:
• Freeman Justice Center-Drug Court-disposed of 4 filing cabinets
• Freeman Justice Center-Judge Helm's Office-assembled office chair
• Freeman Justice Center-Shultz replaced top latch and lock of door and made 15 duplicate
keys
17
Packet Pg. 2451
Q.1.a
• Freeman Justice Center-Jury Clerk's Office-replaced light bulbs
• Freeman Justice Center-Re-set timers on lights
• Freeman Justice Center-repaired toilet seat of women's bathroom
• Real Estate Dept.-shredded 14 boxes of documents
• Repaired elevator lights
• Shredding room-replaced breakers/electrical issue corrected by Check Electric
• Finance Dept.-removed arms from office chairs
• Finance Dept.-assembled several tables and office chairs
• Jefferson Brown Bldg.-removed hand dryers from both mens and ladies' bathrooms
• Property Appraisers Office-replaced ceiling tiles in ladies' bathroom
• Record Dept.-locks installed for new file cabinets
• Elections Dept.- took ballot box and 8 booths to Key West High School
Key West Library:
• Children's Section-secured table c
a�
• Children's Section-installed bulletin boards
2,
• Patched and painted area where the hand sanitizer dispenser was removed
• Replaced battery for the disability access button
• Reference Area-removed and secured light panel that broke from ceiling
• DVD Section-repaired shelving
• Painted the Auditorium
0
• Women's bathroom-secured bolts on toilet seats
a�
• Replaced faucet/cabinets in library's kitchen due to leaky pipe (was repaired by Gary's
Plumbing)
Key West Lighthouse: 0
• Gary's Plumbing repaired men's urinal
Professional Building:
• County Attorney's Office-touch up paint where plaques were removed
• County Attorney's Office-replaced handle and flapper
• Public Defender's Office-assembled 2 file cabinets
Public Works Complex:
• Valve was replaced outside by fence due to leak by Gary's Plumbing
• Installed window a/c unit for Administrative Assistant's office
• Fleet/Garage breakroom-repaired door
• Changed lock to the carpenter's shop tool room
Wilhelmina Park:
• Installation of sail shades by Johnny Pitts Construction
Fire Stations
Station 8- Stock Island:
• Insta-hot in the officer's shower was replaced by Gary's Plumbing
Station 9-Big Coppitt:
• Installed 2-double toilet paper dispensers
• Sub-Zero repaired ice machine
• Repaired window in officer's room
18
Packet Pg. 2452
Q.1.a
Station 10- Sugarloaf:
• Install light fixture in breakroom
Station 13-Big Pine Key:
• Installed parking guide strips on the apparatus bay floor
Irma Related Work Completed
Wilhelmina Park:
• Sand was replaced that had washed out in the storm
CORRECTION FACILITIES
Stock Island Detention Center—October 2019 81 % of 157 Work Orders were
completed within 3 Days:
• Cleared/pumped out all of the parking lot drains.
• Completed semiannual carpet cleaning of building admire area.
• Completed repairs to refrigeration unit 6
• Contractor performed PM on the Elevators.
• Regular maintenance &repairs, replace light bulbs, unclog toilets, and maintain HVAC
System,etc. 2,
Sheriff Headquarters Building:
• Construction completed on the Headquarters Building from Hurricane Irma Damage.
• Repaired the Store Front Doors on the second floor.
• Installed two new outlets in finance �?
• Remover the first of the 13 temporary trailers.
0.
• Regular maintenance &repairs, replace light bulbs, unclog toilets, and maintain HVAC
System, etc.
Marathon Hangar & Marathon Detention Center:
• Regular maintenance &repairs, replace light bulbs, unclog toilets, system, etc. 0
• Repaired Hangar Ops center AC unit condensate drain.
Department of Juvenile Justice:
• Installed new Bulletin Board in elevator.
• Completed quarterly carpet cleaning and floor waxing for second floor.
E
FLEET
• Completed monthly garage safety training (FIRE PREVENTION)
• Received approval to delete and dispose of several small equipment items
• Revising all Fleet job descriptions-(Fleet Mechanic, Sr. Generator Mechanic, Business
Manager, Fleet Director)-pending
• Purchase new F250 4x4 for Key West Airport-pending
• Purchase 2 new replacement units for Code Enforcement
• Purchase 1 new replacement unit for Environmental Resources
• Purchase 2 new replacement units for Building Dept
• Purchase 1 new replacement unit for IT Department-ongoing
• Purchase 1 new replacement units for Social Services Admin-ongoing
• Purchase 1 new replacement unit for Nutrition-ongoing
• Purchase 2 replacement units for Engineering Department
• Purchase 1 replacement unit for Emergency Management
19
Packet Pg. 2453
Q.1.a
• Purchase 1 new unit for Emergency Management Director-pending
• Purchase 2 replacement units for Project Management
• Purchase 2 replacement pickup trucks for Parks & Beaches
• Purchase 1 new aluminum bed Dump truck for Parks & Beaches-ongoing
• Purchase 1 new tractor with boom and rotary mower for Solid Waste Dept-ongoing
• Purchase 1 new pickup truck for Solid Waste Dept
• Purchase 1 new Box truck for Haz Waste-ongoing
• Purchase 1 new flail mower for Card Sound
• Purchase 1 new Boom (Buzz Saw??) mower for Card Sound-ongoing
• Purchase 4 new flail mowers for Road Department
• Purchase 2 new bucket trucks for Road Department-ongoing
• Purchase 1 new rotary mower(head only) for Road Department
• Purchase replacement portable generators for Facilities Maintenance-pending
• Purchase 1 new pickup truck for Facilities Maintenance Dept
• Purchase 1 new bucket truck for Facilities Maintenance Dept-ongoing
• Purchase 1 new shop truck for Sr. Mechanic Generator Tech
• Purchase 3 new standby generators for Solid Waste Landfills
• Fabricating roof on Road Dept flail mower tractor-ongoing c
• Provide additional space for Fleet admire staff-pending
• Requested info for annually budgeted Risk Management charges-pending �s
• Established format for rebuilding oil tank transfer pumps rather than replace
• Provided Important Fleet Reminder(Always remove keys from unattended vehicles)
• Addressing Fleet Mechanic Pay Grade Inequity's
• Verifying present garage workloads-reorganizing and reassigning operations and admire
duties 0
• Fleet Business Manager and Senior Coordinator receiving EOC activities training
• In-house Fleet Generator Mechanic repaired Marathon electronic fuel system while
Dorian was approaching �s
• Updated and provided (accident repairs pending) spread sheet
• Updated and provided(recalls pending) spread sheet E
• Repair Facilities cargo van fuel tank contamination-ongoing
• Provided annual Fleet Billing for FY2020
• Assisting County's Sustainability Director with grant information for electric vehicle
charging stations
• Obtained free access to on-line Dodge service manuals
• IT needs for Fleet Department EOC Reps-pending
• Set up new vendor(Carl Pelt) for new tire sales
• Communicating with south Florida based tire providers Homestead Tire Sales
• Lost Key West Supervisory Lead Mechanic due to resignation
• Fleet's Sr. Mechanic-Generator Tech was voted Monroe County's Employee of the
Quarter
• Verified Fleet Department cell phone billing
• Received approval to fill 2 new Fleet mechanic positions
• Requested copy of existing Fleet Inventory-reviewing for accuracy
20
Packet Pg. 2454
Q.1.a
• Proposed continuance of Fleet's existing uniform delivery service-pending
• Pressure wash and paint Key West fuel tank-pending
• Completed transfer of County surplus truck From County to Sheriff's office
• Revising Fleet Department organizational chart
• Working on Transportation Department's request for specialized maintenance program
mandated by FDOT
• Closed out FY2019 purchase orders and end of year budget
• Seeking quotes for new Gato Building generator transfer switches
• Seeking quotes for replacement of Long Key tower(propane generator)
• Completed extensive welding and fabrication on Road Department buzz cutter
• Seeking right sized back-up generator for Bernstein park
• Annual FDEP mandated fuel facility testing-(Next Due October 2020)
• Seeking approval to utilize depreciated surplus buses for training at Fire Academy
• Completed manufacturers recall on Veteran Affairs vehicle-returned to service
• Fleet Business Manager, Operations Manager and Project Manager visited and called on
upper and middle keys garages
• Secure hourly rate repair agreements with generator and electrical contractors-pending
• Review and update active asset data in computers for all departments-ongoing
• Providing garage staff with training for new Fleet document scan software
• Completed active fuel key verification
• Remove 2 Road Department rollers from active status; surplus advertisement-pending
• Establish on-line auction services for selling surplus units not sold after County
advertisement-pending
• Processed and activated for service; 1 new crew cab pickup truck for Engineering
Department
0
• Assisting Facilities; replacing generator fuel tank at Big Coppitt Fire Station
• Assisting Trans. Department with 1 Ford Manufacturers safety recall-seeking approval to
complete in-house
• Assisting Trans. Department with 3 Champion body recalls-received approval to do in-
house E
E
• Prepping multiple surplus units for October surplus sale
• Prepping 3rd surplus Ford Ranger for re-assignment to Social Services Department
• Prepping Ford Explorer for re-assignment
• Prepping Ford Escape Hybrid for Nelson Center Public Works re-assignment
• Providing new and/or re-programed fuel keys for various Departments
• Seeking non-profits for donation of non-sellable surplus vehicles and equipment
• Removing non-active departments from Fleet data base-pending
• Removing non-active equipment classes from Fleet data base-pending
• Establish new Fleet equipment line item for County inventory purpose-pending
• Lower Keys surplus Social Service Focus at Rockland Key-surplus status-pending
• Lower Keys surplus bus at Gato Building-surplus status-pending
• Install new large monitor for GPS tracking system-pending
• Reviewing new vehicle specs in preparation of FY2020 vehicle and equipment
purchasing
21
Packet Pg. 2455
Q.1.a
• Provided revised fund roll-over info for OMB
• Updating Risk Department; advising of added units for insurance purpose
• Established new format for advising Risk of disposed units
• Verifying delivery status of various units on order
• Marathon and Key West Garages combined presently have total of 5 unfilled positions
• Garages, Generator Maintenance Mechanic and Fleet Administration-all struggling to
keep up with work load
• Interviewing applicants for Lead Mechanic and Generator Mechanic Marathon and Key
West
• Advertising for applicants to fill Lead Mechanic, Generator Mechanic and/or Apprentice
Mechanic positions in Key West
• Provided summary for recommended standard Fleet equipment items
• Purchase new load bank for testing portable generators under load-pending
• Purchase 3 new fuel trailers with EMS grant funds-ongoing
• Revise fuel activities policy and procedures-pending
• Fleet admire and garage staff reorganization-ongoing
• Senior Project Administrator studied and passed 2nd Emergency Management ICS exam-
additional certifications-pending 0
• Seeking right sized generator for Sheriff in-door shooting range-contractors
electrical/wiring-pending
�s
• Received approval-now advertising multiple surplus units for sale including Irma
damaged items 0
• Working on spread sheets by area for organizing surplus unit advertisement and pending
sales status 2,
• Big Pine Key Senior Center generator out of service-temporary replacement-ongoing
• Long Key translator generator out of service-temporary portable replacement in place 2
• Executed new generator maintenance and repair contract with All Power Generators T_
• Installation of new automated fuel system-equipment delivery and Installation-pending
• In-house Tech repair and maintenance training for new fuel system-pending
• In-house software training for new fuel system-pending
• Several Marathon and Key West surplus units not yet paid for and not yet picked up
• Implemented phase 1 GPS tracking on 96 County vehicles and 64 emergency power
generators. Phase 2 installation on approximately 127 remaining County vehicles and 100
off-road units-pending
• Completed modification of Sheriff's new calibration machine drive on ramps
• Disposal of Sheriff s surplus calibration machine-pending
• Modify surplus sign truck to be converted for use as Road Department water truck-
pending
• Repair Gato Building emergency power generator transfer switch-pending
• Received and installed forks on upper keys Road Department front loader
• Replacing old worn out vehicle decals for various County Departments
• Completed monthly inspections on high profile emergency power generators
• On job tech response training for high profile emergency power generators-ongoing
• Transfer ownership of all vehicles to Fleet-pending
22
Packet Pg. 2456
Q.1.a
• Discontinued meetings with outside accountant for Fleet's annual billing-attended several
meetings with OMB who we are now working with regarding same
• Replace old outdated garage shop trucks-pending
• Replace Marathon garage copy machine-ongoing
• Provide monthly safety reminders-eco driving instructions, etc.-pending
• Revise and update Fleet Department forms-pending
• Revisions to joint use Fuel Facilities agreement with School Board-pending
• 2 surplus units paid for but not picked up-seeking direction from County Attorney
• 1 surplus unit not picked up-completed sale to 2nd highest bidder
• Re-established jail inmate work program at Key West garage-Upper and Middle Keys-
pending
• Annual Housekeeping Haz-Mat storage areas at 3 garages-(Next due October 2019)
• Written multi-agency fuel sharing agreement-pending
• (Animal Control, City Key West, Sherriff, etc.) offer surplus donation after advertising
with no acceptable bids
• 5 new 14 KW portable generators for Facilities Maintenance-on order
,
• Generator from KW senior center-potential re-install at Marathon AARP
• Generator from PK senior center-potential re-install at Big Pine senior center
• Generator and transfer switch from PK Spottswood Building-potential re-install
• Update County garage facilities-garage equipment, vehicle storage, secured storage barn,
�s
in-house paint body shop-pending
• Centralized cylinder rebuilds Marathon garage 0
• Centralized hydraulic hose builds Marathon garage
• Transporting vehicles for various Departments-to and from repair contractors in and
outside of County
• Transporting vehicles from one area of County to another for various Departments 2
• Installed roof kit for 1 Toro off-road utility vehicle upper keys
• Install roof kit for 1 Bernstein Park Toro off-road utility vehicle-pending
• Airport Fire Rescue pickup truck with defective airbag remains red tagged by County
Safety Officer
• Revisions to Fleet web page-ongoing
• Held Fleet supervisors and managers meeting-next scheduled November 2019
• Possible separation of KW garage work orders from recalls and accidents-pending
• Maintenance and replacement issues regarding Emergency Communications tower
generators-pending
• Remove 2 Road Dept. surplus mowers from active status to be advertised for sale-
pending
• Released 3 Irma surplus vehicles for disposal-2 additional units waiting for action from
Risk
• Verify mechanics CDL driver license and endorsements-(Next due Oct. 2020)
• Verify mechanics ASE certifications-(Next due Oct. 2020)
• Bucket truck inspections and certification-2 units passed-3rd unit-pending-(Next due Dec.
2020)
• FYI garage lift inspections completed-repairs ongoing-(Next due Oct. 2020)
23
Packet Pg. 2457
Q.1.a
• FYI storm water SWPPP activities-ongoing-(Next Due May 2020)
• Fuel delivery contract renewal-(Next due Dec. 2019)
• Generator repair contract renewal-(Next due May 2020)
• Replacing defective license tags for various Department vehicles
• Request to remove temporary backup generator at State of Florida Building Marathon-
pending
• Purchase large truck tire changing machines for all garages-pending
• Seeking light weight manhole covers for underground fuel tanks
• Tool allowance for Mechanics and Techs-pending
• Provide Techs with personal protective equipment; phones, t-shirts, rain gear-etc.
• Seek approval and dispose of outdated files-(October 2019)
• Purchase more fuel-efficient replacement tires-pending
• Purchasing and utilizing ECO friendly (not harmful to the environment) re-refined motor
oils
0
• Mid-year employee reviews due(January 2020)
• Calibrated speedometers for Sheriff Department patrol units
• Marathon garage and fuel facility security cameras repaired-Key West and Upper Keys-
pending c
• Provided Blue Bird Bus monthly maintenance for Sheriff Department
• Completed extensive in-house front-end work on Sheriff Dept Blue Bird Bus
• Lead Mechanic GPS vehicle monitor training-ongoing
• GPS management training-ongoing
• Department Liaison's active unit inventory verification-ongoing-(Next Due Oct. 2020)
• Complete and document 6-month inmate training-new employee inmate training-ongoing
• Reviewed and verified monthly Fleet Department fuel billing
• Updating Fleet Staff contact information 2
• Reviewing hurricane responsibilities with Fleet Staff
• 1 new KW Road Department sign drill truck- on order �s
• New brake resurfacing machines for all garages-pending
• Researching Florida law in relation to in-house vehicle lift inspection and repair E
• Seeking local or South Florida salvage companies for disposal/sale of scrap metal and
unsellable surplus vehicles and equipment
• Randomly reviewing mechanics accountability reports
• Inspecting, documenting and repairing garage and fuel facilities
• Processed and activated for service 1 new F350 crew cab pickup truck for Solid Waste
Dept.
• Order new (15 KW)portable generator to replace returned unit-pending
• Processed and activated for service 1 new (40 KW) generator for Facilities Maintenance
Dept.
• Replacement of vehicle lifts at all garages-pending
• Removed drive on vehicle lift at Marathon garage; disposal pending
• Painted and refurbished Marathon garages drive on lift
• New employee on job training throughout garages and office-ongoing
• Developing vehicle equivalent units for new billing format-ongoing
24
Packet Pg. 2458
Q.1.a
• Implementing new vehicle numbering system for improved identification of County
vehicles
• In-house Ford warranty and training-ongoing
• Disposal of outdated paint spray booth-pending
• New format to invoice outside program Departments monthly-pending
• Survey all stationary generators-lay out replacement and repair priorities-pending
• Add SOP to Fleet Policy Procedures Manual for vehicle procurement and surplus
• Add to Policy Procedures Manual-actions to be taken when County vehicle breaks down
outside of County
• Three garages combined processed and distributed approximately (8,060) gallons of
unleaded and(3,900) gallons of diesel fuel
• Three garages combined provided preventative maintenance and completed
approximately (150)unit safety inspections
• Three garages combined opened and/or completed approximately (315)work orders
• Processed monthly Safety and PMI due reports for various County Departments
• Processed monthly fuel billing accounts receivables for in-program County Departments
,
• Processed outside monthly fuel billing for School Board accounts payables
• Processed monthly repair invoices and outside billing for not in-program Departments
• Processed daily and monthly parts and supply accounts payable invoices
• Processed accident repairs for Risk Management and various Departments
• Processed vehicle and equipment factory recalls for various Departments
• Entered work order data daily -labor,parts, supplies, contractual services, etc. 0
• Disposed of garage hazardous waste thru recycling contractor-(waste oil, oil filters,
batteries, tires, rags, antifreeze, etc.) 2,
• Verified toll by plate invoices for various Departments
• Standardization of Fleet oil, lubes, and filters-ongoing 2
• Standardizing NAPA Brand automotive batteries
• Standardization of Fleet parts and supply stock items-pending
• Completed corrosion control and painting Key West shop truck
• Pre-hurricane season prep on fuel tanker truck and fuel trailers (Next Due Jan. 2020)
• Disposing of non-capital obsolete and defective Fleet equipment and supplies-ongoing
• Garage minor repairs and enhancements-pending
• Completed Key West garage window replacement
• Preparation of Fleet supply, delivery and storage truck-pending
• Prepare and assign Fleet service trucks-pending
• Temporary portable generator for Marathon AARP-in place
• Fleet cross training and refresher training-ongoing
25
Packet Pg. 2459
Q.1.a
Emergency Services:
FIRE RESCUE
• Received bi-annual State of Florida Advanced Life Support Emergency Medical Service
License renewal certificate.
• Received renewed Clinical Laboratory Improvement Amendments (CLIA) certificate for
EMS Billing Department.
• Begin process of moving to a new vendor for patient care reporting and EMS billing software
to improve report writing efficiency, expand reporting capabilities, and reduce cost.
• Completed hiring process for four firefighters to fill new firefighter positions and increase
staffing at MCFR station 10.
• Took delivery and in process of installing operations equipment on new rescue vehicle.
• Installing operations equipment in new BC truck.
0
EMS/TRAUMA STAR
• Department of Health administered free Hepatitis A and B shots to employees 2,
• EMS division attended grant writing conference
• In house EMT class being developed for Hot Shots program and application started with the
state for approval
• Station 17 crew completed required monthly EMS training at the academy
0
• New Trauma Star 3 aircraft (FK)received
as
• Water egress training conducted for Trauma Star crew and pilots
• Trauma Star quarterly safety meeting conducted at Marathon hangar
• 50 total flights with Trauma Star, of which 30 were inter-facility and 20 were alerts from the 2
field
�s
FIRE ACADEMY/TRAINING
• Target Solutions —continuing education and SOP training, online. Also worked on updating
assignments for continuous monthly training and ISO reporting
• 45 hours of State approved Prevention Practices completed.
• 45 hours of State approved Private Protection Systems course held—MCFR and civilian in
attendance
• 34 Students began next Minimum Standards class.
• Facility Training continues for in-service crews, including 3 days of Live Fire Training
• Islamorada Fire Department came out for Live Fire Training— 3 Days at Fire Academy.
• Hosted Boy Scouts for Fire Extinguisher Training and E.D.LT.H. training. approximately 25
Boy Scouts and their parents attended at Fire Academy.
• ICS 400 Class hosted in the classroom at Fire Academy.
• Had Roads and Bridges/Public Works come out to repair potholes in the access road, King
Tides are placing access road to and from the Academy under water.
• Member of Training Staff attended PIO training in Key West.
26
Packet Pg. 2460
Q.1.a
• Public works personnel are currently working on getting handrails of drill tower replaced.
• Training Officers made station visits for the multi-company training on Thursday morning.
KWIA
• Conducted quarterly/periodic airfield inspection; which includes ARFF response drills,
suppression product maintenance, foam testing and airport fueling inspections.
• Completed TSA 100% SIDA Badge audit
• Hosted a planning meeting for the upcoming 2020 FAA Full Scale Disaster Drill.
• Attended Mass Fatalities Incident Management Course.
• ARFF Officers completed Hazardous Wildlife Depredation Course.
FIRE MARSHAL
• Completed 103 submitted construction plans for permitting.
• Conducted 96 life and fire safety inspections for construction or renovation.
• Attended 6 construction meetings.
• Responded to 8 periodic inspection requests.
0
• Completed 5 vacation rental inspections.
• Conducted 1 fire investigation.
• Attended and/or participated in 4 public education opportunities.
�s
• Answered 3 code complaints. c
• Reviewed providing comment to 2 fireworks permit applications.
• Reviewed providing comment to 5 public assembly permit applications.
• Coordinating with Key Palm RV reference dock fire protection. Multiple meetings. 0
• Working with Sunrise market to correct Code and Safety deficiencies. T_
• Pre- Construction meeting reference Ocean Reef Chapel Project.
• Fire prevention team meeting and projects to begin implementation of new periodic
inspection program.
• Attended Florida Fire Sprinkler Conference.
• Pre-Construction meeting reference Ocean Reef Access Building.
• Fire crews and fire prevention staff completed multiple events in recognition of Fire
Prevention Week, with outreach to 765 community school children.
Emergency Management:
• Hosted and participated in Florida Division of Emergency Management G-386 Mass
Fatality Incident Response course bringing over 35 first responders in county from across
the state for training.
• Hosted and participated in Florida Division of Emergency Management G-400
Advanced Incident Command System course.
• Instructed four 2-hour Radiological Basics and Emergency Response Operations classes
for Ocean Reef Public Safety and Key Largo Anglers Club security personnel.
27
Packet Pg. 2461
Q.1.a
• Conducted a tour of the Radiological Emergency Preparedness Emergency Operations
Center in Tavernier for Florida Power and Light personnel.
• Completed PER-354 Response to Radiological/Nuclear Weapons of Mass Destruction
Incidents Course at the Nevada National Security Site.
• Continued review of the Radiological Emergency Preparedness plan and Standard
Operating Procedures.
• Evaluated Big Pine Key Park and Bernstein Park Buildings as Special Needs Shelter
options per Red Cross Standards.
• Ongoing review of area healthcare agency Emergency Response Plans.
• Continued participation with the Monroe County Long Term Recovery Group and the
Monroe County Homeless Services Continuum of Care.
• Conducted WebEOC training for 12 additional county employees.
• Built, tested, and introduced EOC Activation Staffing WebEOC board with report link
for management to export information to Excel for data management.
• Added a Spanish Language Resource page and link for Kids Preparedness to the
Emergency Management website.
• Drafted Standard Operating Procedure for WebEOC users.
• Coordinated the building of new WebEOC Emergency Sites board with vendor to be 0
complete end of October.
• Built WebEOC Healthcare board for use by DOH. Agency is testing.
• Installed FEMA Integrated Public Alert and Warning System (IPAWS) digital certificate
on alert software test environment. 0
• Researching the use of WebEOC FEMA IPAWS plug in to serve as backup to
Everbridge notification system.
• Updated training materials for G-300 Intermediate Incident Command and G-400
Advanced Incident Command courses. c
• Combined electronic files (4) and scanned all remaining hard copy documents to create
T-
one H: Irma File which is now available on the Department O: Drive.
• Monthly update of the Coordinating Call list completed.
• Completed FEMA NIMSCAST reporting requirements on the utilization of Incident
Command System by Monroe County.
• Participated in discussion and presentation at the Monroe County/Department of Health
Public Information Officers Workshop.
• Completed new Emergency Operations Center spatial needs assessments with Project
Management and ADG Architects.
• Recertified 2 staff as Florida Division of Emergency Management Incident Command
System Instructors.
28
Packet Pg. 2462
Q.1.a
October 2019 Page 1
Major
YTD Actual Year-End
Fiscal Year Oct-Aug Total Budget
2019 4,807,469 4,696,147
2018 3,898,743 4,095,460 4,761,157
$inc/dec 908,726 (6':x,C1I())
%inc/dec 23.3% -1.4%
YTD Actual Year-End
Fiscal Year Oct-Sept Total Budget State Estm.*
2019 11,566,327 12,106,227 11,009,367
2018 11,043,667 11,043,667 12,127,000 12,106,227
$inc/dec 522,659 (20776(
%inc/dec 4.7% -0.2% -9.1%
wog
YTD Actual Year-End
Fiscal Year Oct-Sept Total Budget State Estm.*
2019 513,737 575,000 564,125
2018 486,849 535,289 575,000 566,490
$inc/dec 26,887 0 (2,361::)
%inc/dec 5.5% 0.0% -0.4% O
YTD w
Actual Year-End
Fiscal Year Oct-Sept Total Budget State Estm.*
2019 1,792,021 2,037,000 1,995,071 91
2018 1,669,764 1,840,815 2,023,000 2,002,490
$inc/dec 122,257 14,000 (7,419) 2'
%inc/dec 7.3% 0.7% -0.4%
O
wog
YTD Actual Year-End
Fiscal Year Oct-Sept Total Budget State Estm.*
2019 1,065,837 1,150,000 1,162,090
2018 1,054,909 1,157,892 1,150,000 1,145,013
$inc/dec 10,928 0 17,077
%inc/dec 1.0% 0.0% 1.5% c�
t m�°
YTD Actual Year-End
Fiscal Year Oct-Sept Total Budget State Estm.*
2019 2,433,113 2,925,000 2,631,325
2018 2,405,373 2,626,384 2,725,000 2,594,197
$inc/dec 27,740 200,000 37,128
%inc/dec 1.2% 7.3% 1.4%
YTD Actual Year-End
Fiscal Year Oct-Sept Total Budget State Estm.*
2019 21,670,434 22,000,000 24,046,674
2018 19,061,138 20,805,323 21,500,000 23,950,492
$inc/dec 2,609,296 500,000 96,182
%inc/dec 13.7% 2.3% 0.4%
*State releases revenue estimates for the County in July for the following fiscal year.
c
-
Office of Management and Budge packet Pg. 2463
Q.1.a
September, 2019
GROWTH MANAGEMENT REVENUE vs.EXPENDITURES:FY's 2016,2017,2018 AND Current FY 2019
TOTAL
TOTAL PRIOR CURRENT
FYTD AS OF FYTD AS OF
ACCOUNT FY18 TOTAL BUDGET SEPTEMBER, SEPTEMBER,
BUILDING DEPARTMENT NUMBER FY16 FY17 (see Notes1,2,3) FY19 2018 2019
REVENUE
Building-Income from Permits/Appl 180-322005-SG $ 4,663,434.58 $4,449,088.28 $ 4,731,320.91 $ 4,922,000.00 $ 4,667,692.43 $ 5,365,674.56
Certificate ofCom etenc/Contract 180-322103-SG 97,862.50 57,202.50 101,907.50 100,000.00 101,582.50 76,795.00
Radon/DCA 180-341904-SG 58,453.34 55,585.91 43,751.35 60,000.00 43,170.00 49,615.86
Recovery/DBPR 180-341908-SG 58,478.01 57,378.26 62,728.04 60,000.00 61,885.83 71,256.24
Interest Earnings 180-361005-GI 16,512.45 22,894.30 25,444.19 15,000.00 23,938.35 80,222.49
Building Book/Copy/etc. 180-369001-GM 39,189.73 20,824.55 23,177.18 30,000.00 22,891.23 32,780.78
Development ofAffordable Housing
180-381136-GT
(See Note 8) 571,364.00 - - - - 44,929.60
Fee Waiver(See Notes 2&3) 9,641.62 2,062,065.95
TOTAL REVENUE-FUND 180 $ 5,505,294.61 $4,672,615.42 $ 7,050,395.12 $ 5,187,000.00 $ 4,921,160.34 $ 5,721,274.53
EXPENDITURES 0
91
Building Department 180-52502 $ 3,484,995.00 $4,439,091.78 $ 5,959,154.39 $ 6,016,704.00 $ 5,529,261.49 $ 5,207,395.75 4)
Building Refund 180-54501 78,285.48 8,901.54 81,824.96 60,000.00 81,824.96 59,894.18
Building Legal 180-67506 - - 60,159.29 64,220.00 60,159.29 59,539.61 Z
Transfer toGenerall'wrd001 Cost Allocation 180-86553 509,033.00 509,033.00 538,659.00 538,659.00
TOTAL EXPENDITURES-BUILDING DEPARTMENT $ 4,072,313.48 $4,957,026.32 $ 6,101,138.64 $ 6,679,583.00 $ 5,671,245.74 $ 5,865,488.54
DIFFERENCE(Revenues vs.Expenditures) $ 1,432,981.13 $ (284,410.90) $ 949,256.48 $ (1,492,583.00) $ (750,085.40) $ (144,214.01)
PLANNING&ENVIRONAUNTAL RESOURCES DEPARTMENT
REVENUE
Zoning/ROGO/Environmental 148-341905-SG $ 2,189,291.42 $2,273,073.93 $ 2,407,743.54 $ 2,275,000.00 $ 2,372,912.16 $ 2,924,719.08 0
91
Historic Preservation 148-341913-SG 200.00 3,200.00 4,187.00 4,187.00 800.00 0
Planning Adinm/Research/Co /etc. 148-369001-GM 1,142.97 252.10 806.07 - 776.07 5,120.05
Education Fees-Plan&Environ. 158-322006-SG 67,892.68 60,030.00 65,646.22 53,995.70 64,976.22 56,975.70
Conservation Land Purchase(ROGO) 158-341905-SG 40,325.30 13,981.26 - - - - a
TOTAL REVENUE-PLANNING&ENV RESOURCES $ 2,298,852.37 $2,350,537.29 $ 2,478,382.83 $ 2,328,995.70 $ 2,442,851.45 $ 2,987,614.83 0
EXPENDITURES -See vote 5 Regarding IN 18 Budget
Planning 148-50500 $ 1,238,950.09 $1,627,583.25 $ 1,980,168.38 $ 2,217,663.00 $ 1,889,068.63 $ 1,926,224.63
Planning Commission 148-51500 69,540.90 71,206.47 60,523.95 88,409.00 59,095.02 72,126.96
Comprehensive Plan 148-51000 60,342.01 - - - - -
Environmental Resources 148-52000 642,124.04 768,952.34 884,310.16 983,691.00 839,816.91 894,352.90 4)
Environmental Resources Fduc. 158-52503 13,424.30 29,386.63 43,730.98 103,995.70 35,865.33 66,020.07 E
Geographic Info.(GIS) 148-50002 vote 6 151,039.24 - - - - -
Growth Management Admin. 148-50001 vote 6 395,251.45 364,963.17 - -
TOTAL EXPENDITURES-PLANNING&ENV RESOURCES $ 2,570,672.03 $2,862,091.86 $ 2,968,733.47 $ 3,393 758 70 $ 2,823,845.89 $ 2,958,724.56
DIFFERENCE(Revenues vs.Expenditures) $ (271,819.66) $ (511,554.57) $ (490,350.64) $ (1,064,763.00) $ (380,994.44)1$ 28,890.27
Packet Pg. 2464
Q.1.a
September, 2019
TOTAL
TOTAL PRIOR CURRENT
BOATING IMPROVEMENT FUND-PLANNING FYTD AS OF FYTD AS OF
FY18 TOTAL BUDGET SEPTEMBER, SEPTEMBER,
FY 16 FY 17 (See Note 1) FY 19 2018 2019
REVENUE
Boat Im rovementFund 157-347270-SP/347271-SP $ 770,986.11 $ 735,910.93 $ 702,213.39 $ 740,000.00 $ 702,213.39 $ 718,131.97
TOTAL REVENUE-BOATING IMPROVEMENT FUN $ 770,986.11 $ 735,910.93 $ 702,213.39 $ 740,000.00 $ 702,213.39 $ 718,131.97
EXPENDITURES
Boating Improvement Fund-County 157-62613 Note 7 $ 259,829.02 $ 157,556.07 $ 159,913.79 $ 130,029.50 $ 156,152.57 $ 20,874.52
Boating Improvement Fund-State$ 157-62520 Note 7 227,954.77 362,940.01 243,766.67 1,440,643.00 222,117.96 424,997.84
TOTAL EXPENDITURES-BOATING IMPROVEWNT FUND $ 487,783.79 $ 520,496.08 IS 403,680.46 $ 1,570,672.50 $ 378,270.53 $ 445,872.36
DIFFERENCE(Revenues vs.Expenditures) IS 283,202.32 IS 215,414.85 IS 298,532.93 $ (830,672.50) $ 323,942.86 $ 272,259.61 11
ENVIRONMENTAL RESTORATION-PLANNING
REVENUE
FnvironmentalMitigation 160-351400-SP $ 533,013.28 $ 881,208.36 $ 746,450.16 $ 560,000.00 $ 746,450.16 $ 1,254,222.20
TOTAL REVENUE-ENVIRONMENTL RESTORATIO $ 533,013.28 $ 881,208.36 $ 746,450.16 $ 560,000.00 $ 746,450.16 $ 1,254,222.20 9
EXPENDITURES >%
FnvironmentalRestoration 160-52002 $ 179,020.99 $ 205,264.43 $ 302,462.97 $ 442,627.00 $ 284,004.17 $ 249,519.52
TOTAL EXPENDITURES-CODE COMPLIANCE IS 179,020.99 IS 205,264.43 $ 302,462.97 1$ 442,627.00 $ 284,004.17 $ 249,519.52
DIFFERENCE(Revenues vs.Expenditures) $ 353,992.29 $ 675,943.93 $ 443,987.19 Is 117,373.00 $ 462,445.99 $ 1,004,702.68
CODE COMPLIANCE DEPARTMENT
REVENUE
Code Compliance 14sa41916scis5400iscis540usc $ 1,214,817.69 $1,681,626.62 $ 2,398,990.44 $ 1,530,000.00 $ 2,216,467.42 $ 2,117,371.32
TOTAL REVENUE-CODE COMPLIANCE $ 1,214,817.69 $1,681,626.62 $ 2,398,990.44 $ 1,530,000.00 $ 2,216,467.42 $ 2,117,371.32 0
91
EXPENDITURES
Code Compliance 148-60500 $ 1,227,999.43 $1,311,073.49 $ 1,355,101.71 $ 2,159,803.00 $ 1,225,401.09 $ 1,657,708.12
TOTAL EXPENDITURES-CODE COMPLIANCE $ 1,227,999.43 $1,311,073.49 $ 1,355,101.71 $ 2,159,803.00 $ 1,225,401.09 $ 1,657,708.12 s
DIFFERENCE(Revenues vs.Expenditures) $ (13,181.74) $ 370,553.13 $ 1,043,888.73 $ (629,803.00) $ 991,066.33 $ 459,663.20 0
FIRE MARSHAL
REVENUE
Fire Marshal 148-341906-SG $ 302,616.06 $ 377,781.94 $ 366,580.50 $ 375,000.00 $ 351,467.62 $ 468,098.25
Education Fees-Fire 158-322007-SG 4,800.00 4,500.00 5,180.00 3,980.00 5,150.00 4,989.64 4i
TOTAL REVENUE-FIRE MARSHAL $ 307,416.06 $ 382,281.94 $ 371,760.50 $ 378,980.00 $ 356,617.62 $ 473,087.89 G8
NOTE 1: The FY 18 amounts reflected in this report are subject to change until the FY 18 financial audit is complete. CY
NOTE 2:No Permit Revenue in September,2017--Total Fee Waiver Credit$9,641.62
NOTE3:Total Fee Waiver Credit because of Hurricane Irma for October-September 30,2018:$2,062,06595 Q
NOTE 4:8 New Positions
NOTE 5:4 New Positions
NOTE6: Cost Center Estimated
NOTE7: Grant funds acquired:Clean Vessel Act(CVA)$180K Legislative$500K(to defray the cost ofthe pump-out service)
NOTE 8: Transfer from Fund 136(Employee Housing Fair Share Impact Fee)to Fund 180 to offset waived fees for affordable housing
Packet Pg. 2465
Q.1.a
BUILDING DEPARTMENT
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Total Issued Per'mits by Fiscal Year
10,000 -
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7,000 6,128 5. 83 6,025
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Total Number of Inspections on,
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45,000 4'2,165 ... ..........
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Unlicensed Contractor Investigator - Summary Report
Report Start 02/20/2019 - 10/28/2019 Investigator: L. Thompson
PERMIT(Cases)
Permit Cases: 86
0
Open Permits (Cases) 29
2019 Citation Fees $ 42,736.20
2019 Citations fees collected $ 25,512.20
Stip. Agreements 2
�s
0
Owner/Builder Open Permits- Field investigation contractor spot checks
2,
Field investigation - Owner/Contractors verification
204
�s
Misc. Investigations:
Complaints (&/or other source) reviews &field investigations
(No Permit case created) 137
Liens - 30 days past due
Non payments 3
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CODE COMPLIANCE DEPARTMENT ACTIVITY
September, 2019
The Code Compliance Department responds to complaints received from various sources, walk-ins, phone calls,
e-mails, staff and other outside agencies and departments. Staff is focusing on work without permits and illegal
land clearing taking priority to other general complaints. Other complaints are reviewed and prioritized keeping
the health, safety and welfare of citizens in mind.
Summary Total of Cade Violation Cases with INOV Entry By Case Assigned Cade officer as of 1018J2019
Ore or nricre NCV entries ir,a single case is counted as 1 case.
Fiscal Year 20116 2017 2018 2019 2D20
Tsr 2n d 3rd 4rd1 Psr 2rnrd 7rd 41h Tsr 2nd 3rd 4rh ISr 2rnd 3rd 4rda rsr
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Total 1 5 48 48 53 45 35 27 1 40 132 172 112 183 218 169 4
BOF BOELEARD,FRANCIE 0 1 38 39 42 25 24 24 0 0 58 63 47 70 43 66 0
BOPPE'N' OPPENHEIMER,BRIAN' 0 0 0 0 0 0 0 0 0 0 0 111 3 5 11 6 B
CG GRANT,CHRISTOPHER 0 0 0 0 5 0 0 0 0 9 1 0 0 15 0 1 0
CMP M7CPHE'RSON',CYNTHIA 1 3, 6 8 3 112 5 1 11 22 6 3, 11 7 12 3 0 �
DCL, LINK,DIANE 0 0 0 0 0 2 2 0 0 0 7 61 14 5 18 112 2
JAND AN'DERS,STAN' 0 0 0 0 0 0 0 0 0 0 42 15 4 20 20 7 0
JHALL HALL,JANICE 0 0 0 0... a 0 0 0 0 0 0 0 17 311 32 117 0
JJAGT JAGTIANI,JAYKUMAR 0 0 0 0 0 0 0 0 0 0 0 0 3 111 21 117 B
Kid WINIDSOR,KATHLEE'N' 0 0 4 11 1 5 4 0 0 4 110 6 5 J 2 4 0 �
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LC CU'TIE LISE'T'TE 0 11 0 0 2 1 0 2 0 6 8 13, 8 10 11 7 0 CL
SHOF SHOCKLEY,FRANCES 0 0 0 0 0 0 0 0 0 0 0 0 0 11 39 31 0
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Collections Cases 12
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NEW CO�DE CASES
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Packet Pg. 2479
INSPECII-I JONS & AUVIVITIES
SEPTEMBER, 2019
1,u\K, 110
J,AGIIAN'l, 175 151
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ANDERS 91 u
BOELLARD 300 tf
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GARCIA 80 as
GRANT 57
HALL 153
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LINK 110
MCPHERSON 151
OPPENHEIT14ER 250 u
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PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT
The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable,quality
development in the county while conserving and promoting stewardship of the county's fragile environment and
the unique character of its diverse island communities.
The functions of this department are implemented by the following offices:
The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan
and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land
Development Regulations. Additionally, the department reviews development proposals for compliance with the
Comprehensive Plan and Land Development Regulations, including community character, growth management
provisions and environmental compliance.
The Environmental Resources Office services include the review of applications for compliance with
environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing o
and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP).
,
The Environmental Restoration Office manages the County's habitat restoration and improvement projects to
enhance and preserve county-owned lands and partners with State and Federal agencies on maintaining
conservation lands, specifically covering the removal of invasive exotic species and planting of native species.
The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data 0
and GIS resources to enhance county functions and provides resources making geographic data available to the
public and preparing maps depicting various data.
0
The Marine Resources Office provides a variety of services focusing on protection of the marine environment,
the provision of maritime infrastructure, and the preservation of public water access, including: (1) vessel pump-
out services are provided throughout unincorporated Monroe County; (2)the removal and disposal of derelict and
abandoned vessels that have become an environmental or navigational hazard; and(3)working with FWC funded a
projects to replace regulatory buoys, channel markers, and other waterway management needs to improve
recreational boating access and safety.
Packet Pg. 2483
Q.1.a
Plaininiinig and Environmental ResourcesCormparison of Totail Aniniuiail
Applications
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2018
Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total
Alcoholic Beverage 1 1 0 0 2
Appeals&Settlements 1 4 3 2 10
Development Agreements 0 0 1 1 2
Environmental Resources 5 5 9 1 20
FLUM Amendments 1 1 2 0 4
Historic Preservation 10 3 7 2 22
Home Occupation 0 2 2 1 5
LDRD 7 7 3 0 17
LUD Amendments 2 3 1 0 6
Major Conditional Use 1 0 1 0 2
Minor Conditional Use 3 6 4 0 13
NROGO 0 0 0 0 0
Plats 1 3 0 1 5
Pre-A 15 10 14 10 49
Public Assembly 2 4 2 7 15
Road Abandonment 1 1 2 2 6
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ROGO/ROGO Exemptions 162 67 52 43 324 c
Shoreline Approvals 0 0 0 0 0
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Temp Const Staging 0 0 0 0 0
Text Amendments 4 5 1 9 19 c
Tier Amendment 0 0 2 2 4 0
Time Extensions 3 1 1 0 5 %
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Vacation Rentals 40 31 19 16 106 c
Variance 8 2 4 7 21
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Q.1.a
2019
Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total
Alcoholic Beverage 1 2 1
Appeals&Settlements 1 1 1
Development Agreements 0 1 0
Environmental Resources 3 3 0
FLUM Amendments 3 1 0
Historic Preservation 4 3 3
Home Occupation 0 1 0
LDRD 0 2 0
LUD Amendments 3 1 2
Major Conditional Use 0 1 0 _
Minor Conditional Use 3 4 6
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Plats 1 0 0
Pre-A 12 13 19
Public Assembly 1 1 2 4
Road Abandonment 0 1 0
ROGO/ROGO Exemptions 50 67 34
Shoreline Approvals 1 0 0
TDR 0 0 1 1
Temp Const Staging 0 0 2
Text Amendments 8 12 6
Tier Amendment 1 2 2
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THE transfer 0 1 3
Vacation Rentals 26 102 265
Variance 11 8 4 U
Variance-Dock(Lon ) 1 0 0 C
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Total 132 230 356 718 0
Packet Pg. 2486
Q.1.a
0 10 20 30 40 50 60 70 80 90 100 20193 Qtr
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Packet Pg. 2487
Q.1.a
GIS Accomplishments — September, 2019
GIS Projects -Data/Map Requests/Technical/Web App Development
- Hurricane Damage Assessment App —Testing/Mapping
- Preliminary FEMA Flood Zone Project
- MLS Vacant Lands Mapping and Web Application
- URM-L LUD Analysis —Planning—Mayte Santamaria
- Private-Vacant Land Analysis —Juanita Jones
- Building Footprints (on-going)
- Elevation Certificates (on-going)
- Plat Book Mapping (on-going)
- FLUM and LUD Amendments —Mapping -Planning
- GIS Tech Support 0
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Physical Address Assignments: 12
GIS Data Requests: 3
Public Planning & Environmental Map App Usage — September, 2019 U
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Marine Resources Office—Accomplishments - September, 2019
Channel Marker Program:
Channel Marker/Buoy Replacements
30
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November $0.00
December $0.00
January 2019 $29,880.00 0
February $0.00 0
March $0.00 ,
April $0.00 0
May $7,870.00
June $2,900.00
July $0.00
Aug $0.00
Set $0.00
Total $80,450.00
Total annual costs for marker/buoy replacements for the past twelve-month period were 39% lower than the cost
during the same timeframe in 2018 ($131,830). The above table includes post-Irma marker repairs in the months
of October 2018 and January 2019. Marker repair costs since February 2019 reflect normal (i.e. non-storm event)
repair and replacement costs.
Packet Pg. 2490
Derelict Vessel Program:
Derelict Vessels Removed
8
4
0
Oct Nov Dec Jan Feb March April May June July Aug Sept
'18 '19
0
CL
,
October 2018 $25,320.00
November $22,112.00
December $5,987.00 0
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January 2019 $52,304.00
February $67,973.00 2,
March $12,425.00
April $20,340.00
May $6,100.00
June $15,100.00
July $4,289.00
August $37,754.00
September $19,700.00
Total $289,404.00
Derelict vessel removal costs for the past twelve-month period were 60% higher than the cost during the same
timeframe in 2018 ($181,076). This was due to derelict vessels being processed by the County only during the
late part of that 12 month time-frame (removals were being performed by State and Federal agencies in the early
part of that time-frame as part of the Hurricane Irma recovery effort). Derelict vessel removal costs over the past
year ($6,291 per vessel avg.) slightly exceeded normal levels (approx. $4-5,000), due to the size and associated
costs of many derelict vessels processed in 2019.
Packet Pg. 2491
Vessel Pump-out Program:
3,000 Number of Pumpouts
2,613 2 676
2,462 2,465 2,487 2 37 2,486
2,500 ,222
2,029.... 2,10 2,064... ..
2,000 821
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40,000 39,115 39,310.
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Q.1.a
PERMITTING-AVERAGE DAYS IN REVIEW PER DISCIPLINE(JAN 2017-SEP 2019)
RECOMMENDATIONS
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January 2017
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38 22
Packet Pg.2498
Q.1.a
October 2019 Page 2
Major
Last year's total collection rate for Monroe County was 97.1%.
2018 2019
Octclber..Selpterrmlbeir Octclber..Selpteirrmlbeir
Ad Valorem Collection %Collection %Collection Variance
Total Ad Valorem Collection 97.1% 96.5% -0.6%
Mill
One cent tax split is 50%for Monroe County and 50%for Land Authority.Below is the Monroe County portion.
% % YTD +/.. %
2017 Change 2018 Change 2019 Prior Year Change
October 267,788.28 0.8% 213,972.89 -20.1% 267,308.81 53,335.92 24.9% 91
November 318,582.67 -0.2% 252,580.02 -20.7% 338,484.44 85,904.42 34.0%
December 409,399.53 2.9% 330,269.30 -19.3% 446,468.12 116,198.82 35.2%
January 451,378.22 0.2% 377,675.27 -16.3% 486,395.98 108,720.71 28.8%
February 505,970.80 -0.6% 451,634.11 -10.7% 555,930.40 104,296.29 23.1%
March 583,611.14 -3.2% 528,775.51 -9.4% 673,618.77 144,843.26 27.4%
April 479,271.22 14.6% 400,173.13 -16.5% 506,116.44 105,943.31 26.5%
May 375,293.33 4.8% 325,037.76 -13.4% 398,951.99 73,914.23 22.7%
June 354,437.57 5.2% 345,120.33 -2.6% 400,398.33 55,278.00 16.0% 1�
0
July 425,147.65 5.5% 373,606.50 -12.1% 430,549.93 56,943.43 15.2% 91
9
August 291,358.77 -0.7% 299,898.52 2.9% 303,245.90 3,347.38 1.1%
September 102,733.41 -54.3% 196,716.46 91.5%
Total 4,564,972.59 4,095,459.80 4,807,469.11 908,725.77 23.3%
%inc/dec prior yr -0.3% -10.3%
Fund 001-Tourist Impact Tax
800,000.00
700,000.00
600,000.00
500,000.00 _
ca
400,000.00 IIIII&2017
300,000.00
2018
200,000.00 � d
100,000.00 112019
Ile ��ec
C�
Office of Management and Budget Packet`Pg. 2499
Q.1.a
October 2019 Page 3
Major
Current FY19 allocation is split 89%to the General Fund 001&11%to the Plan,Build,Zoning Fund 148.
% % YTD +/.. %
2017 Change 2018 Change 2019 Prior Year Change
October 699,042.24 2.9% 456,729.44 -34.7% 723,841.23 267,111.79 58.5%
November 834,340.60 16.2% 808,988.58 -3.0% 911,971.28 102,982.70 12.7%
December 833,866.69 -5.1% 836,769.47 0.3% 961,349.25 124,579.78 14.9%
January 1,030,124.91 2.1% 1,005,666.51 -2.4% 1,081,154.98 75,488.47 7.5%
February 1,008,684.13 10.4% 964,514.11 -4.4% 1,087,973.08 123,458.97 12.8%
March 1,051,330.83 0.6% 1,048,880.75 -0.2% 1,116,403.27 67,522.52 6.4%
April 1,239,182.16 11.5% 1,205,796.38 -2.7% 1,362,799.34 157,002.96 13.0%
May 1,093,188.95 -1.7% 1,028,414.60 -5.9% 1,170,912.61 142,498.01 13.9%
June 955,578.90 13.4% 896,682.10 -6.2% 1,053,066.48 156,384.38 17.4%
July 882,265.57 6.5% 971,761.75 10.1% 1,036,605.08 64,843.33 6.7%
August 1,015,427.48 -13.1% 980,361.87 -3.5% 1,060,250.10 79,888.23 8.1%
September 795,242.01 1.4% 839,101.89 5.5%
Total 001+148 11,438,274.47 11,043,667.45 11,566,326.70 1,361,761.14 12.3%
%inc/dec prior yr 3.1% -3.4%
FY19 State Estimate-100% 11,009,367
Fund 001-89% 9,798337
Fund 148-11% 1,211030
2818 Federal,State,and County Tax Rates on Motor Fuel and Diesel
Fuef..in Florida's Counties AApp
War F-I flax Rates P'o1 CelliS pe{'Gbr°Il lhnutlllimd County-llnnlry'med Glesell Fuel Tax Rate., #°f C-T,S F.,GaIII- V✓
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0
1 cent on every net gallon of motor and diesel fuel sold.
% % YTD +/.. %
2017 Change 2018 Change 2019 Prior Year Change
October 45,260.41 6.0% 42,347.31 -6.4% 38,484.26 (3,86 3,0`.r(I -9.1%
November 39,836.60 -6.3% 32,415.55 -18.6% 31,286.49 (:1.,:1.29,06) -3.5%
December 34,709.31 -6.1% 34,440.77 -0.8% 54,275.27 19,834.50 57.6%
January 43,298.20 6.0% 44,949.57 3.8% 43,993.58 7"r'r 99(I -2.1%
February 42,529.78 -2.5% 39,897.99 -6.2% 41,412.21 1,514.22 3.8%
March 42,535.95 -6.3% 42,164.03 -0.9% 44,747.44 2,583.41 6.1%
April 57,660.69 11.9% 49,710.50 -13.8% 54,107.26 4,396.76 8.8%
May 43,068.19 -13.7% 47,543.84 10.4% 49,379.51 1,835.67 3.9%
June 54,927.69 18.3% 42,553.07 -22.5% 51,579.63 9,026.56 21.2%
July 48,236.30 -2.8% 49,080.08 1.7% 52,686.49 3,606.41 7.3%
August 54,283.60 1.6% 61,746.78 13.7% 51,784.85 (9,96193) -16.1%
September 58,472.46 6.8% 48,439.41 -17.2%
Total 564,819.18 535,288.90 513,736.99 26,887.50 5.5%
%inc/dec prior yr 0.3% -5.2%
FY19 State Estimate 564,125
Office of Management and Budget Packet`Pg. 2500
Q.1.a
October 2019 Page 4
Major
6 cents of the 1 to 6 cents fuel tax imposed on motor and diesel fuels&3 cents of the 1 to 5 cents fuel tax imposed on motor fuel only.
% % YTD +/.. %
2017 Change 2018 Change 2019 Prior Year Change
October 158,047.83 8.8% 143,393.08 -9.3% 125,150.65 (18,242,43) -12.7%
November 133,980.78 -7.4% 96,996.95 -27.6% 91,653.34 (13,343,61.( -5.5%
December 108,225.73 -12.4% 106,528.26 -1.6% 197,669.52 91,141.26 85.6%
January 146,348.24 -7.6% 155,424.67 6.2% 152,009.76 (3,41.4,9° 1.( -2.2%
February 145,374.07 -3.5% 133,135.09 -8.4% 140,367.66 7,232.57 5.4%
March 143,559.82 -8.1% 141,229.10 -1.6% 153,595.12 12,366.02 8.8%
April 212,055.65 15.0% 175,990.89 -17.0% 194,757.29 18,766.40 10.7%
May 146,755.71 -16.7% 166,365.00 13.4% 174,377.38 8,012.38 4.8%
June 200,024.38 25.0% 142,390.41 -28.8% 185,226.91 42,836.50 30.1%
July 170,232.69 -3.5% 173,915.92 2.2% 190,569.60 16,653.68 9.6%
August 198,324.08 2.0% 234,394.14 18.2% 186,643.27 (47,730,87) -20.4%
September 217,043.75 7.6% 171,051.70 -21.2%
Total 1,979,972.73 1,840,815.21 1,792,020.50 122,256.99 7.3%
,
%inc/dec prior yr 0.4% -7.0%
0
FY19 State Estimate 1,995,071
1 cent on every net gallon of motor fuel sold.
% % YTD +/.. %
2017 Change 2018 Change 2019 Prior Year Change
October 88,962.57 3.8% 89,672.48 0.8% 95,009.56 5,337.08 6.0%
November 95,355.37 1.8% 97,369.59 2.1% 103,797.97 6,428.38 6.6%
December 93,864.98 4.3% 94,293.30 0.5% 93,564.01 (729,29) -0.8%
January 96,413.17 2.9% 96,566.65 0.2% 85,126.12 (1 1,440,33) -11.8%
February 95,535.86 4.2% 94,358.66 -1.2% 95,221.74 863.08 0.9%
March 90,233.50 -2.9% 91,409.71 1.3% 91,159.00 (2P30,71.( -0.3% U
April 105,675.65 4.1% 106,083.03 0.4% 104,620.08 (1,462,9':r( -1.4%
May 96,137.26 9.2% 97,824.87 1.8% 99,016.83 1,191.96 1.2% E
June 96,747.66 -0.3% 92,471.32 -4.4% 97,867.55 5,396.23 5.8%
July 95,962.28 -3.3% 99,465.23 3.7% 99,314.63 (:1.!`:ra60) -0.2%
August 92,746.02 -2.7% 95,393.97 2.9% 101,139.53 5,745.56 6.0%
September 99,915.79 8.3% 102,983.39 3.1%
Total 1,147,550.11 1,157,892.20 1,065,837.02 10,928.21 1.0%
%inc/dec prior yr 2.4% 0.9%
FY19 State Estimate 1,162,090
Office of Management and Budget Packet`Pg. 2501
Q.1.a
October 2019 Page 5
Major
2 cents on every net gallon of motor fuel sold.
% % YTD +/.. %
2017 Change 2018 Change 2019 Prior Year Change
October 201,504.06 13.4% 230,445.27 14.4% 236,390.79 5,945.52 2.6%
November 233,967.92 1.0% 220,890.16 -5.6% 202,958.07 (17,932,09) -8.1%
December 191,053.11 -5.4% 190,791.29 -0.1% 224,698.33 33,907.04 17.8%
January 218,396.94 13.4% 221,361.41 1.4% 230,431.77 9,070.36 4.1%
February 236,734.65 2.9% 236,668.25 0.0% 196,331.28 (40,336 97) -17.0%
March 187,879.39 -0.1% 187,402.13 -0.3% 209,045.18 21,643.05 11.5%
April 235,048.17 0.7% 240,512.97 2.3% 233,760.55 (6,I"3:A2) -2.8%
May 221,493.02 0.7% 224,094.27 1.2% 226,726.18 2,631.91 1.2%
June 222,536.58 -1.5% 200,980.44 -9.7% 228,406.24 27,425.80 13.6%
July 234,802.17 20.3% 259,285.94 10.4% 221,373.80 (37,91.2,14) -14.6%
August 193,975.81 14.9% 192,940.78 -0.5% 222,990.70 30,049.92 15.6%
September 217,504.34 -17.2% 221,011.24 1.6%
0
Total 2,594,896.16 2,626,384.15 2,433,112.89 27,739.98 1.2%
%inc/dec prior yr 2.7% 1.2%
FY19 State Estimate 2,631,325
v
% % YTD +/.. %
2017 Change 2018 Change 2019 Prior Year Change
October 1,233,289.39 2.3% 772,618.19 -37.4% 1,281,785.62 509,167.43 65.9%
November 1,491,046.98 5.3% 1,432,345.70 -3.9% 1,626,938.48 194,592.78 13.6%
December 1,497,505.89 -5.9% 1,474,188.61 -1.6% 1,611,060.13 136,871.52 9.3%
January 2,046,234.68 0.7% 2,000,568.29 -2.2% 2,212,017.23 211,448.94 10.6%
February 1,825,694.64 2.4% 1,731,177.28 -5.2% 1,992,553.52 261,376.24 15.1%
March 1,923,140.14 1.0% 1,905,394.86 -0.9% 2,146,758.69 241,363.83 12.7%
April 21468,135.42 4.8% 2,432,136.33 -1.5% 2,722,405.94 290,269.61 11.9%
May 1,972,652.12 12.1% 1,871,390.44 -5.1% 2,104,262.85 232,872.41 12.4%
June 1,726,607.09 5.2% 1,599,950.82 -7.3% 1,909,549.64 309,598.82 19.4%
July 1,915,181.08 6.2% 1,992,764.20 4.1% 2,115,119.53 122,355.33 6.1%
August 11878,652.29 8.1% 1,848,603.69 -1.6% 1,947,982.32 99,378.63 5.4%
September 1,532,789.64 -3.6% 1,744,184.51 13.8%
Total 21,510,929.36 20,805,322.92 21,670,433.95 2,609,295.54 13.7%
%inc/dec prior yr 3.3% -3.3%
Office of Management and Budget Packet`Pg. 2502
Q.1.a
October 2019 Page 6
Revenue & Expenditure Comparison
FY19 Revenue&Expenditure Comparison(October-September)of Select Funds
Revenue Expenditure Net
Amended %of Amended %of Actual
Budget Actual Budget Budget YTD Actual Budget Amount
Selected Funds
General Fund 63,186,484 52,293,797 82.8% 63,186,484 51,551,319 81.6% 742,478
Fine&Forfeiture 67,382,331 62,570,538 92.9% 67,382,331 59,700,849 88.6% 2,869,689
Road&Bridge 16,930,804 6,312,375 37.3% 16,930,804 7,190,730 42.5% (878,355)
Fire&Amb.Dist 1 15,320,441 13,675,254 89.3% 15,320,441 13,239,892 86.4% 435,361
Unincorp.Parks&Rec. 2,692,855 2,299,945 85.4% 2,692,855 2,390,438 88.8% (90,493)
Plan,Build&Zone 11,242,885 7,621,119 67.8% 11,242,885 8,243,829 73.3% (622,710)
Municipal Policing 9,839,390 8,267,428 84.0% 9,839,390 8,568,866 87.1% (301,439)
Building Fund 7,049,750 5,757,846 81.7% 7,049,750 6,211,018 88.1% (453,172)
Infrastructure Surtax 27,252,567 22,341,997 82.0% 27,252,567 14,532,686 53.3% 7,809,311
TOTAL 220,897,507 181,140,298 82.0% 220,897,507 171,629,626 77.7% 9,510,671
0
FY19 Revenue&Expenditure Comparison(October-September)of Select Funds
0
Revenue Expenditure Net
Amended %of Amended %of Actual
Budget YTD Actual Budget Budget YTD Actual Budget Amount
TDC Funds
District Two Penny 8,877,229 6,475,126 72.9% 8,877,229 5,620,160 63.3% 854,966
Admin&Promo Two Cent 13,266,132 13,299,176 100.2% 13,266,132 10,806,126 81.5% 2,493,050 0
District 1 Third Cent 17,006,437 10,853,112 63.8% 17,006,437 8,318,201 48.9% 2,534,911
District 2 Third Cent 1,659,635 1,261,146 76.0% 1,659,635 1,069,434 64.4% 191,712
District 3 Third Cent 5,469,073 3,186,124 58.3% 5,469,073 2,466,957 45.1% 719,167
District 4 Third Cent 2,765,664 1,954,323 70.7% 2,765,664 1,952,600 70.6% 1,724
District 5 Third Cent 3,504,118 2,824,488 80.6% 3,504,118 2,269,207 64.8% 555,281
TOTAL 52,548,288 39,853,495 75.8% 52,548,288 32,502,685 61.9% 7,350,810
FY19 Revenue&Expenditure Comparison(October-September)of Select Funds E
Revenue Expenditure Net
Amended %of Amended %of Actual
Budget YTD Actual Budget Budget YTD Actual Budget Amount
Internal Funds
Worker's Compensation 5,811,453 2,700,074 46.5% 5,811,453 2,215,057 38.1% 485,017
Group Insurance 28,358,972 18,712,324 66.0% 28,358,972 18,608,683 65.6% 103,641
Risk Management 5,756,855 8,087,955 140.5% 5,756,855 4,208,266 73.1% 3,879,689
Fleet Management 4,361,212 3,111,364 71.3% 4,361,212 3,368,206 77.2% (256,842)
TOTAL 44,288,492 32,611,717 73.6% 44,288,492 28,400,212 64.1% 4,211,505
Lf"
Office of Management and Budge Packet Pg. 2503