Item V2 V.2
G BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
November 20, 2019
Agenda Item Number: V.2
Agenda Item Summary #6249
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453-8774
N/A
AGENDA ITEM WORDING: Approval and acceptance of a $149,995.00 revenue based Grant
Agreement No. X7-01D00020-0 from the United States Environmental Protection Agency "EPA"
for three canal planning projects to address water quality issues, canal management and sargassum
management within canals in the Keys retroactive to November 04, 2019 with no local match
required; and to ratify the Certificate Regarding Lobbying by Monroe County.
ITEM BACKGROUND: EPA recently issued their FY19 South Florida Special Initiatives
Request for Proposals (RFP). County staff prepared a grant application for Florida Keys Seaweed
Barrier Technology Evaluation, Florida Department of Economic Opportunity (DEO) Canal
Restoration Work Plan assistance and Florida Keys Sargassum Master Plan Phase 1, in the amount
of $ 149,995 of grant funds, with $0 local match, and submitted the grant application on July 15,
2019. Award of the grant was received on November 12, 2019 and Grant Agreement Number X7-
01D00020-0 was received. This grant will be utilized to continue the initiative in improving the
water quality in the Florida Keys.
The Water Quality Protection Program (WQPP) Action Plan of the Florida Keys National Marine
Sanctuary (FKNMS) identifies impaired water quality in residential canals as a priority for corrective
action (FDEP, 2013). Phase I and II of the Canal Management Master Plan (CMMP) included the
assessment of the 502 residential canals in the Keys using biological indicators and the FDEP dissolved
oxygen (DO) standard. Phase ILIA of the CMMP included the refinement of the DO data for all 311
Fair or Poor ranked canals using the modified FDEP DO standard.
A key goal of the Canal Management Master Plan (CMMP) is to identify and implement pilot
projects that demonstrate innovated approaches to restoring water quality in the canal systems in the
Florida Keys. The objective for this scope of work is to improve and maintain the overall water quality
of the canals,near shore and coastal waters of the FKNMS. The grant work includes the following three
Tasks:
1) Seaweed Barrier Technology Evaluation where we will review the available potential
technologies, including those implemented in industries such as aquaculture, and select the most
appropriate technology(ies) to augment or supplant the current standard design that will achieve the
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greatest improvement in energy efficiency and system reliability and/or offer similar protection against
surface weed invasion but at a lower cost for the operations and maintenance;
2) Canal Workplan Bridging Documents development that connect the goals and objectives of the
State's Department of Economic Opportunity Canal Work Plan with the technical directives presented in
the Monroe County Canal Restoration Guidance Document; and
(3) Develop Sargassum Control Master Plan-Phase 1 which will create a framework for managing,
removing, and disposing of the sargassum loading throughout the Florida Keys.
This grant is for planning work only, for County-wide canals rather than individual canals.
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
X7-01D00020-0 Monroe County
Cert Regarding Lobbying Monroe Co.
EPA Proposal - Monroe County
FINANCIAL IMPACT:
Effective Date: Retroactive to November 4, 2019 Expiration Date: October 30, 2020
Total Dollar Value of Grant: $149,995.00
Total Cost to County: None Current Year Portion: N/A
Budgeted: No
Source of Funds: EPA CPI: N/A
Indirect Costs: NA
Estimated Ongoing Costs Not Included in above dollar amounts: None
Revenue Producing: Yes If yes, amount: $149,995.00
Grant: Yes
County Match: None
Insurance Required: Additional Details:
None
REVIEWED BY:
Rhonda Haag Completed 11/12/2019 3:02 PM
Cynthia Hall Completed 11/12/2019 3:22 PM
Pedro Mercado Skipped 11/12/2019 3:06 PM
Budget and Finance Completed 11/12/2019 3:30 PM
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Maria Slavik Completed 11/12/2019 3:37 PM
Kathy Peters Completed 11/12/2019 3:40 PM
Board of County Commissioners Pending 11/20/2019 9:00 AM
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X7-01 D00020-0 Page 1
�+ GRANT NUMBER(FAIN): 01 D00020
w' S%4. U.J. ENVIRONMENTAL MODIFICATION NUMBER: 0 DATE OF AWARD
PROGRAM CODE: X7 11/04/2019
PROTECTION AGENCY TYPE OF ACTION MAILING DATE
New 11/11/2019
��11��III��u7IV in101�l111u° Cooperative Agreement PAYMENT METHOD: ACH#
ASAP 40959
At Pq
RECIPIENT TYPE: Send Payment Request to:
County Las Vegas Finance Center
RECIPIENT: PAYEE:
Monroe County Monroe County
5100 College Road 5100 College Road
Key West, FL 33040 Key West, FL 33040
EIN: 59-6000749
PROJECT MANAGER EPA PROJECT OFFICER EPA GRANT SPECIALIST
Rhonda Haag Jennifer Shadle Kenny Richardson
5100 College Road 61 Forsyth Street Grants and Audit Management Section
Key West, FL 33040 Atlanta,GA 30303-8960 E-Mail: richardson.kenny@epa.gov
E-Mail: haag-rhonda@monroecounty-fl.gov E-Mail: shadle.jennifer@epa.gov Phone:404-562-9021
Phone:305 453-8774 Phone:404-562-9436
PROJECT TITLE AND DESCRIPTION
Monroe County Canal Restoration
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This action approves an award in the amount of$145,995 to Monroe County, Florida to address water quality issues,canal management,and sargassum
removal within the Monroe County canals in South Florida.
BUDGET PERIOD PROJECT PERIOD TOTAL BUDGET PERIOD COST TOTAL PROJECT PERIOD COST i
09/30/2019 - 10/30/2020 09/30/2019 - 10/30/2020 $149,995.00 $149,995.00
NOTICE OF AWARD
Based on your Application dated 07/15/2019 including all modifications and amendments,the United States acting by and through the US Environmental
Protection Agency(EPA)hereby awards$149,995. EPA agrees to cost-share 100.00%of all approved budget period costs incurred, up to and not exceedin(
total federal funding of$149,995. Recipient's signature is not required on this agreement. The recipient demonstrates its commitment to carry out this awarc —
either: 1)drawing down funds within 21 days after the EPA award or amendment mailing date;or 2)not filing a notice of disagreement with the award terms
conditions within 21 days after the EPA award or amendment mailing date. If the recipient disagrees with the terms and conditions specified in this award,th
authorized representative of the recipient must furnish a notice of disagreement to the EPA Award Official within 21 days after the EPA award or amendment O
mailing date. In case of disagreement,and until the disagreement is resolved,the recipient should not draw down on the funds provided by this
award/amendment,and any costs incurred by the recipient are at its own risk.This agreement is subject to applicable EPA regulatory and statutory provision
all terms and conditions of this agreement and any attachments.
ISSUING OFFICE(GRANTS MANAGEMENT OFFICE) AWARD APPROVAL OFFICE O
ORGANIZATION/ADDRESS ORGANIZATION/ADDRESS
U.S. EPA, Region 4
61 Forsyth Street Water Division cy
Atlanta,GA 30303-8960 61 Forsyth Street
Atlanta,GA 30303-8960
THE UNITED STATES OF AMERICA BY THE U.S.ENVIRONMENTAL PROTECTION AGENCY
Digital signature applied by EPA Award Official Keva R. Lloyd -Grants Management Officer DATE
11/04/2019
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EPA Funding Information X7-01 D00020-0 Page
FUNDS FORMER AWARD THIS ACTION AMENDED TOTAL
EPA Amount This Action $ $149,995 $149,995
EPA In-Kind Amount $ $ $ 0
Unexpended Prior Year Balance $ $ $0
Other Federal Funds $ $ $0
Recipient Contribution $ $ $0
State Contribution $ $ $0
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Local Contribution $ $ $0
Other Contribution $ $ $0
Allowable Project Cost $0 $149,995 $149, 995
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Assistance Program(CFDA) Statutory Authority Regulatory Authority
66.436-Surveys Clean Water Act: Sec. 104(b)(3) 2 CFR 200
Studies 2 CFR 1500 and 40 CFR 33
Investigations
Demonstrations
and Training Grants and Cooperative Agreements-
Section 104(b)(3)of the Clean Water Act
Fiscal
Site Name Req No FY Approp. Budget PRC Object Site/Project Cost Obligation/
Code Organization Class Organization Deobligation
2004TC0001 1920 B 04TOORR OOO131<2 4183 149,99`.
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149,99`.
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X7-01 D00020-0 Page 3
Budget Summary Page
Table A-Object Class Category Total Approved Allowable
(Non-construction) Budget Period Cost
1.Personnel $0
2.Fringe Benefits $0
3.Travel $0
4.Equipment $0
6.Supplies $0
6.Contractual $149,995
7.Construction $0
8.Other $0
9.Total Direct Charges $149,995
10.Indirect Costs: % Base $0
11.Total(Share: Recipient 0.00% Federal 100.00%.) $149,995
12.Total Approved Assistance Amount $149,995
13.Program Income $0
14.Total EPA Amount Awarded This Action $149,995
16.Total EPA Amount Awarded To Date $149,995
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x7 01o00020 o Page 4
Administrative Conditions
General Terms and Conditions
The recipient agrees to comply with the current EPA general terms and conditions uvui|uh|u at:
These terms and conditions are in addition to the assurances and certifications made as a part of the award
and the terms,conditions, or restrictions cited throughout the award.
The EPA repository for the general terms and conditions hy year can hu found at: �
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GRANT-SPECIFIC ADMINISTRATIVE CONDITIONS
A. Correspondence Condition -
The terms and conditions of this agreement require the submittal of reports, specific requests for approval, °=
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ornodfioudonyto|�P��� Lb/|uyyod�un�iyu noted, all such oonuypondunoushould hu sent to the fhUorring
unu ail addresses:
FuduodFinancial Qupo/is (BF-425): C�
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MOBE/WBEruports (EPA Form 5700-52A): V�
ndhardmmn.keuuy ��p���n�(optional) r^
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All odurfhnny/ourdfioudonybmyurunouy, Indirect Cost Rate &oruunuunty, Ququuyty for
Extensions of the Budget and P *uot Period,Amendment Requests, Requests for other
Prior Approvals,updates to recipient information (including unuui|uddruyyuy, changes in
contact information or changes in authonized representatives) and other notifications:
Kenny Richardson/Grants Management Specialist 0
dohurdyon.kunny(��upu.gov
404-562-9021
Jennifer Bhud|u/P *uot()��our
yhud|ujunnifcr(��upu.gov
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404-562-9436 CDCD
Payment requests (if upp|iouh|u):
Jennifer Bhud|u/P uot()ffiour X
yhud|ujunnifer(��upu.gov
404-562-9436
Quality Assurance documents,rrnrkn|unruviyiony, equipment lists,programmatic reports
and deliverables:
Jennifer Bhud|u/P uot()ffiour
yhud|ujunnifer(��upu.gov
404-562-9436
V.2.a
EPA has not exercised the waiver option to allow automatic one-time extensions for non-research grants
under 2 CFR 200.308 (d)(2). Therefore,if a no-cost time extension is necessary to extend the period of
availability of funds the recipient must submit a written request to the EPA prior to the budget/project
period expiration dates. The written request must include: a justification describing the need for
additional time, an estimated date of completion, and a revised schedule for project completion including
updated milestone target dates for the approved workplan activities. In addition, if there are overdue
reports required by the general, administrative, and/or programmatic terms and conditions of this
assistance agreement,the recipient must ensure that they are submitted along with or prior to submitting
the no-cost time extension request.
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C. Disadvantaged Business Enterprise (DBEs)
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UTILIZATION OF SMALL,MINORITY AND WOMEN'S BUSINESS ENTERPRISES
GENERAL COMPLIANCE,40 CFR,Part 33
The recipient agrees to comply with the requirements of EPA's Disadvantaged Business Enterprise (DBE)
Program for procurement activities under assistance agreements, contained in 40 CFR, Part 33 except as
described below based upon the associated class deviation.
EPA MBE/WBE CERTIFICATION,40 CFR,Part 33, Subpart B
A class exception to the following provisions of Subpart B of 40 CFR Part 33 has been issued suspending
the EPA MBE/WBE certification program: §33.204(a)(3)providing that an entity may apply to EPA
MBE or WBE certification after unsuccessfully attempting to obtain certification as otherwise described
in §33.204; and §33.205 through and including §33.211. The class exception was authorized pursuant to
the authority in 2 CFR 1500.3(b).
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FAIR SHARE OBJECTIVES,40 CFR,Part 33,Subpart D
A class exception to the entire Subpart D of 40 CFR Part 33 has been authorized pursuant to the authority
in 2 CFR 1500.3(b). Notwithstanding Subpart D of 40 CFR Part 33,recipients are not required to
negotiate or apply fair share objectives in procurements under assistance agreements.
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MBE/WBE REPORTING- SPECIFIC CHANGES PURSUANT TO CLASS DEVIATION,40 CFR,
Part 33, Subpart E
When required,the recipient agrees to complete and submit a"MBE/WBE Utilization Under Federal C14
Grants and Cooperative Agreements"report(EPA Form 5700-52A) on an annual basis. The current EPA
Form 5700-52A can be found at the EPA Grantee Forms Page at
Reporting is required for assistance agreements where funds are budgeted for procuring construction,
equipment, services and supplies (including funds budgeted for direct procurement by the recipient or
procurement under subawards or loans in the "Other"category)with a cumulative total that exceed the
threshold amount of$250,000, including amendments and/or modifications.When reporting is required,
all procurement actions are reportable,not just that portion which exceeds $250,000.
MBE/WBE reports should be sent to:
To: ]II�(�� III .7�p ui �. �u�i�Illy ��Illy "�.ui III :ui'�;�ii ui 2kg111 221
and
Cc iu iii:III iu:all „Ipl 111 ii"Ipl 1pl i .i i" 3 kill t
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Annual reports are due by October 30th of each year. Final reports are due by October 30th or 90 days
after the end of the project period,whichever comes first.
This provision represents an approved deviation from the MBE/WBE reporting requirements as described
in 40 CFR Part 33, Section 33.502.
Programmatic Conditions
A. Reporting Requirements: To meet reporting requirements under 2 CFR 200.328(b)(1) and(b)(2)(1) 0
"Grantees shall submit semi-annual performance reports, due March 30th and September 30th,unless the .
awarding agency requires quarterly or annual reports. However,performance reports will not be required
more frequently than quarterly. Annual reports shall be due 90 days after the grant year, quarterly or
semi-annual reports shall be due 30 days after the reporting period. The final performance report will be
due 90 days after the expiration of termination of grant support to the EPA Project Officer and Technical
Officer.
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Semi-annual progress report content shall include: 1. work status; 2. any difficulties encountered; 3.
preliminary data results; 4. a discussion of expenditures during the reporting period; 5. a comparison of
the percentage of the project completed to the project schedule; 6. an explanation of any significant
discrepancies and 7. a statement of activity anticipated during the subsequent reporting period.
B. Ouality Assurance—If applicable,the QAPP should be consistent with the specifications of the EPA
Quality System Document EPA Requirements for Quality insurance Project Plan EPA QA/R-5. This
document can be found at httD://www.eDa.gov/aua®lit�i/Lis-docs/r5-figAl.pddf. �
The grantee will submit within 90 days of the award date,to the EPA Project Officer, either a Quality
Assurance Project Plan(QAPP), a confirmation an existing QAPP has been approved by EPA, or this
project will not collect or generate any environmental data. .�
No work involving direct measurements or data generation, environmental modeling,compilation
of data from literature or electronic media, and data supporting the design, construction,and
operation of environmental technology shall be initiated under this project until the EPA Project
Officer, in concert with the EPA Quality Assurance Manager,has approved the quality assurance
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documentation.
The grantee must ensure that they have reviewed and approved a Quality Assurance Project Plan
for subgrantees data collection in compliance with their EPA approved Quality Management Plan
prior to collection of data by subgrantees under this grant.
Information regarding EPA's Quality System for Environmental Data and Technology can be
found at http://www.epa.gov/owow/monitoring/nationalsurveys.html.
C. Geospatial Data- In accordance with Circular A-16 and CIO Policy Transmittal 05-002, all
geospatial data created must be consistent with Federal Geographic Data Committee (FGDC)endorsed
standards. Information on these standards may be found at www.f dc.,®ov.
D. Revisions of Budget and Proiect Plans: Per 2 CFR 200.308 (b) Recipients are required to report
deviations from budget or project scope or objective, and request prior approvals from Federal awarding
agencies for budget and program plan revisions, in accordance with this section.
Programmatic Requirement: Recipients are requested to submit the appropriate 424A and budget object
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class category sheets for review and approval for any changes >10%of the total approved budget.
(c)(1) For non-construction Federal awards, recipients must request prior approvals from Federal
awarding agencies for one or more of the following program or budget-related reasons:
(i) Change in the scope or the objective of the project or program (even if there is no associated budget
revision requiring prior written approval).
(ii) Change in a key person specified in the application or the Federal award.
(iii) The disengagement from the project for more than three months, or a 25 percent reduction in time
devoted to the project,by the approved project director or principal investigator.
(iv) The inclusion,unless waived by the Federal awarding agency,of costs that require prior approval in
accordance with Subpart E—Cost Principles of this part or 45 CFR part 75 Appendix IX, "Principles for
Determining Costs Applicable to Research and Development under Awards and Contracts with
Hospitals,"or 48 CFR part 31, "Contract Cost Principles and Procedures,"as applicable. IL
(v) The transfer of funds budgeted for participant support costs as defined in §200.75 Participant support
costs to other categories of expense.
(vi) Unless described in the application and funded in the approved Federal awards,the subawarding,
transferring or contracting out of any work under a Federal award, including fixed amount subawards as
described in §200.332 Fixed amount subawards. This provision does not apply to the acquisition of
supplies,material, equipment or general support services.
(vii) Changes in the approved cost-sharing or matching provided by the non-Federal entity.
(viii)The need arises for additional Federal funds to complete the project.
E. Cvbersecurity Requirement: Per PN-2015-G05, (a)The recipient agrees that when collecting and
managing environmental data under this assistance agreement, it will protect the data by following all
applicable State law cybersecurity requirements. (b) (1)EPA must ensure that any connections between
the recipient's network or information system and EPA networks used by the recipient to transfer data a
under this agreement, are secure. For purposes of this Section, a connection is defined as a dedicated
persistent interface between an Agency IT system and an external IT system for the purpose of
transferring information. Transitory,user-controlled connections such as website browsing are excluded
from this definition.
If the recipient's connections as defined above do not go through the Environmental Information
Exchange Network or EPA's Central Data Exchange,the recipient agrees to contact the EPA Project
Officer(PO)no later than 90 days after the date of this award and work with the designated
Regional/Headquarters Information Security Officer to ensure that the connections meet EPA security
requirements, including entering into Interconnection Service Agreements as appropriate. This condition
does not apply to manual entry of data by the recipient into systems operated and used by EPA's
regulatory programs for the submission of reporting and/or compliance data.
(2) The recipient agrees that any subawards it makes under this agreement will require the subrecipient to X
comply with the requirements in (b)(1)if the subrecipient's network or information system is connected
to EPA networks to transfer data to the Agency using systems other than the Environmental Information
Exchange Network or EPA's Central Data Exchange. The recipient will be in compliance with this
condition: by including this requirement in subaward agreements; and during subrecipient monitoring
deemed necessary by the recipient under 2 CFR 200.331(d),by inquiring whether the subrecipient has
contacted the EPA Project Officer. Nothing in this condition requires the recipient to contact the EPA
Project Officer on behalf of a subrecipient or to be involved in the negotiation of an Interconnection
Service Agreement between the subrecipient and EPA.
F. Clean Water Act Regulation Adherence: The Grantee is responsible for adhering to all applicable
Federal and state laws, including the Clean Water Act(CWA) and regulations, and ensuring compliance
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with all required approvals of the various regulatory requirements. If the grantee fails to adhere and/or
comply with applicable Federal laws, state laws, and/or regulations,then the grantee will be solely liable
for all penalties and environmental impacts related to this project or tasks performed in relation to this
project.
G. Substantial Involvement: In accordance with the EPA Order 5700.1, Section 7(b)(1),the agreement
is being awarded as a cooperative agreement per 2 CFR 200.24 due to EPA's role in this agreement under
Clean Water Act Section 104(b)(3)to include, among other activities,the review and approval of work _
plan, review and approval of reports, and technical assistance, as requested to complete the objectives of
this project.
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H.Pre-Award Costs: pre-award costs are those incurred prior to the effective date of the Federal award
directly pursuant to the negotiation and in anticipation of the Federal award where such costs are
necessary for efficient and timely performance of the scope of work. Such costs are allowable only to the
extend that they would have been allowable if incurred after the date of the Federal award and only with
the written approval of the Federal awarding agency. The program is approving the pre-award costs
incurred due to the timely of the FY 19 awards and recommended start date in the Request for
Applications.
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L Technical Officer for this grant is Steve Blackburn at blackbum.steven(a epa.gov.
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A proposal submitted for projects in the Florida Keys National Marine Sanctuary or Southeast
Florida:
Project Title:Florida Keys Seaweed Barrier Technology Evaluation,Florida Department of
Economic Opportunity(DEO)- Canal Restoration Work Plan, and Florida Keys
Sargassum Master Plan -Phase I
Principal Investigator(s): Rhonda Haag
Date SubmittedJul y 15_,2019 Proposed Start Date: SSe t Ln
We, the undersigned, certify that, in the event this proposal is accepted whole or in part, our
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signatures on this proposal constitute intended acceptance of and compliance with applicable
policy, rules, and regulations oft e U.S. Environmental Protection Agency. .2
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ENDORSEMENTS:
Submitted by: Approved by:
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Principa vesti', for histi I Se tative
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..........................
�Jw Aatu�rcl igiiattire
Rhonda Haa Roman Gastesi
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Typed Name Typed Name
Director Sustainabilitv and Proicets Coun Administrator
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Title Title IL
102050 Overseas Flity LI)L'I 46 1100 Simonton St Ste 2-205
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_KgyYVqsLFL 33040-3110
Address Address 0-
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305-453-8774 305-292-4442 305-292-4544 2
Phone Fax Phone Fax
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,E!�iondaLai),_i-nR(o)ilr(oi,ecouii 0
E-mail IL
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For Administrative Detail, Please Contact: E
Name: Rhonda UmZ_
Address: 102050 Overseas Highway SUi 246 alit __--...Kpy
305-453-8774 305-292-4544 liaag-rliondagLIlqUlQq Qq!llylfl,. m�
Phone Fax E-mail
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The Water Quality Protection Program(WQPP)Action Plan of the Florida Keys National Marine
Sanctuary(FKNMS) identifies impaired water quality in residential canals as a priority for corrective
action. Monroe County is the only county on the entire Gulf Coast that contains a barrier coral reef,
which provides the ecological foundation for fisheries and a tourism-based economy that generates
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more than 70,000 jobs and is worth over$6 billion.
First, the migration of weed wrack into residential canals is a natural phenomenon that results in
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water quality degradation. The County has been combating this issue with the installation of air curtain
at the mouth of the canals to prevent the migration of seaweed into the dead-end systems. Albeit these
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systems are effective, however they require an extensive and expensive Operation and Maintenance
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(O&M) program to ensure prolong effectiveness of the system. Therefore, this seaweed barrier
technology evaluation will look at various equipment configurations and applications to determine the
most effective and economical technology(ies) for keeping the wind driven seaweed from impacting
the water quality within the canal systems throughout the Florida Keys and/or offer similar protection
against surface weed invasion but at a lower cost for the operations and maintenance.
Second, in April 2019 Governor DeSantis announced the state Department of Economic 0
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Opportunity (DEO) will launch a Canal Restoration Work Program for the Florida Keys that will set
forth a definitive timeline for canal restoration with essential milestones for the completion of the 0
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project. The County will work with the DEO in carrying forward the current EPA funded Canal a.
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Management Master Plan (CMMP) guidance document to select canals and define a timeline for
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restoration completion.
Third,Sargassum loading is an issue throughout the Florida Keys not only with the degraded water
quality within the canals but also causes health implication for vulnerable individuals. The Florida
Keys Sargassum Control Master Plan - Phase 1 will create a framework for managing, removing,
and disposing of the sargassum loading throughout the Florida Keys.
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B. Proposal Work Plan m Activity W. 10: Improve Water Quality in Residential Canals
1.0 Introduction
�Ia1d "2ll�C1111a1d�11�7k7Y1!ti, o,,,G„„'PrY,ti i1d1YD�f�f ���`D ti�w11(7k11A°+ �',���D �s .
The Water Quality Protection Program(WQPP)Action Plan of the Florida Keys National Marine
Sanctuary(FKNMS) identifies impaired water quality in residential canals as a priority for corrective
action(FDEP,2013). Monroe County is the only county on the entire Gulf Coast that contains a barrier
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coral reef, which provides the ecological foundation for fisheries and a tourism-based economy that
generates more than 70,000 jobs and is worth over $6 billion. The Keys are considered the `fishing
capital of the world', generating hundreds of world records and billions of dollars of economic impact. N
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The Keys provide essential habitats and critical spawning grounds for many of the commercially and
recreationally harvested fish species that populate the Gulf. Key West is also the 20th most valuable
commercial fishing port in the nation. Improved canal and near shore water quality will help to sustain
and improve these natural resources that are the economic base of the Keys.
I II 0[ Uo,c i""'o, ( ). The objective of the proposed scope of work is. The plan will include the
following items: 1) seaweed barrier technology evaluation will review the available potential 0
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technologies, including those implemented in industries such as aquaculture, and select the most
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appropriate technology(ies) to augment or supplant the current standard design that will achieve the c0.
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greatest improvement in energy efficiency and system reliability and/or offer similar protection against
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surface weed invasion but at a lower cost for the operations and maintenance; 2) develop bridging
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documents that connect the goals and objectives of the DEO Work Plan with the technical
directives presented in the Monroe County Canal Restoration Guidance Document; and (3)
develop Sargassum Control Master Plan - Phase 1 which will create a framework for managing,
removing, and disposing of the sargassum loading throughout the Florida Keys.
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Lx , o,,i eff,ylt ,o, and impoij tance A key goal of the CMMP is to identify and
implement pilot projects that demonstrate innovated approaches to restoring water quality in the canal
systems in the Florida Keys. These tasks would improve and maintain the overall water quality of the
canals,near shore and coastal waters of the FKNMS. In EPA's EKNNIS Water Quality Protection
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Program ( PP) 2013 Report to Congress it states that "Addressing the complexities of canal
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restoration is a high priority future activity" (EPA 2013). 2
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2.0 Methods and Approach
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2.,di 10esrcriplion off,' In order to achieve the objectives defined above, Monroe 0
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County proposes to conduct the following tasks.
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Task 1: Seaweed Barrier Technology Evaluation
The migration of weed wrack into residential canals is a natural phenomenon that results in water
quality degradation.
Back rog und: The current standard design to prevent the ingress of weed wrack is an air curtain
that spans the canal mouth. The air curtain is comprised of tightly spaced air diffusers and a
compressed air generation system. A total of six air curtains have been designed and constructed as
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part of the canal water quality restoration program. Although proven effective,the primary drawback
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of the current design is the power requirement to operate the system, as well as the cost and level of c0.
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maintenance required. Therefore,it would be beneficial to the canal water quality restoration program
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to evaluate alternative designs to determine if more energy efficient design with reduced maintenance
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can be identified. Homeowner constructed weed wrack barrier systems have been assembled from a
myriad of materials, including traveling PVC boom arms with counterweights, fixed posts with
fencing, and floating booms. Incorporating these physical barriers into the standard air curtain design
would reduce power consumption, and if properly constructed could potentially reduce maintenance
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costs. However, the problem with incorporating physical barriers into the standard design,is that the
physical barrier could become an entrapment concern for sensitive species that can be prohibitive to
expedient permitting. Therefore an in-depth evaluation of the alternatives is required.
Methods: The technology evaluation will review the available potential technologies, including
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those implemented in industries such as aquaculture, and select the most appropriate technology to
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augment or supplant the current standard design that will achieve the greatest improvement in energy 2
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efficiency and system reliability and/or offer similar protection against surface weed invasion but at a
lower cost for the operations and maintenance . 0
Task 2: DEO - Canal Restoration Work Plan
In April 2019 Governor DeSantis announced the state Department of Economic Opportunity (DEO)
will launch a Canal Restoration Work Program for the Florida Keys that will set forth a definitive
timeline for canal restoration with essential milestones for the completion of the project.
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Back rog und: The Florida Department of Economic Opportunity (DEO) assists the Governor in
advancing Florida's economy by championing the state's economic development vision and by
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administering state and federal programs and initiatives to help visitors, citizens, businesses, and
communities. DEO's goals and objectives which are aligned with the core principles of the Monroe
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County Canal Restoration Program include but are not limited to: providing loans, grants and other 0-
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financial support for small businesses and targeted industries in both rural and metro communities; a.
ensure accountability,efficiency and quality of DEO programs, services and partnerships to safeguard
taxpayer dollars;expanding collaboration with federal,state,regional and local organizations to ensure
successful implementation of statewide economic development goals;and provide prioritized technical
assistance, services and financial resources to ensure the success of Floridians and their communities.
Due to the importance of improving water quality in the Florida Keys and the extent of the documented
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issues with poor water quality in Monroe County residential canals,Monroe County and the DEO are
willing partners that are seeking an avenue to collaborate on the future of the Canal Restoration
Program.
Monroe County as well as,the Village of Islamorada and the City of Marathon,beginning in 2014,
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have implemented a series of technology driven demonstration projects focused on the restoration of
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water quality in residential canals. Monroe County with financial support from EPA Grant No.
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OOD83418 is the process of completing the Monroe County Canal Restoration Guidance Document.
Currently, each canal proposed for restoration is presented to the Water Quality Protection Program 0
Canal Subcommittee (also referred to as: Canal Restoration Advisory Subcommittee) for their N
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approval. The purpose of Monroe County Canal Restoration Guidance Document is to establish a
framework for the authorization of canal restoration projects and assist staff in the selection of canal
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restoration projects so that the initiative can take fullest advantage of the limited funding resources
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available. Due to the number of canals that could potentially be restored and technical aspects of the
restorations, as well as the requirements to allocate and spend certain funds within a set timeframe; 0
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upon acceptance of the principles laid forth in the Guidance Document, the County and each
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municipality will be able to move forward with canal restoration projects in a more efficient manner.
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Methods: In order to ensure that the Canal Restoration Program takes fullest advantage of the 0-
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opportunities presented by the Governor of Florida and the DEO,Monroe County is proposing to work a.
with DEO to develop technical memorandum bridging documents that connect the goals and objectives
of the DEO with the technical directives presented in the Monroe County Canal Restoration Guidance
Document. Upon developing a cohesive bridging document that aligns the goals and objectives and
procedures of the entities that have previously participated in the canal restoration program with the
DEO, a uniform presentation detailing the potential future of the Canal Restoration Program to the
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FKNMS Steering Committee would be conducted. The objective is to ensure the State, County and
local municipalities goals are enmeshed into the final DEO Work Plan for purpose of achieving the
goal of improving water quality in the Florida Keys.
Task 3: Florida Keys Sargassum Master Plan- Phase 1
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Sargassum loading is an issue throughout the Florida Keys not only with the degraded water quality within the .0
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canals but also creates potential health risks for vulnerable individuals. The loading issue is a recurring concern
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that commences resident's request for assistance from the County and municipalities.
Back rog und: The Florida Department of Health (FDOH) recently released a "Sargassum
Frequently Asked Questions"pamphlet to inform the resident living and working on or near the coastCD
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of the health implications associated with the sargassum loading. Florida Keys is a hot spot for the
loading and is one of the major issues for the degraded water quality within the canals and nearshore
waters within the FKNMS. The sargassum enters the canals and begins to decompose and sink to the
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bottom of the canals. Organic matter loading along the bottom of the canal systems causes a lack of
dissolved oxygen. The heightened level of loading is expected to continue well into the future,creating 0
a need for a masterplan to outline the methods for capturing,removing and disposal of it.
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Methods: Reports and publications relevant to sargassum loading and management will be
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obtained from local, state and federal agencies, searches of online databases, and other sources. The 0
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plan will provide flexible and cost-effective solutions for sargassum management practices throughout IL
the Keys and satisfy the existing and future needs of the community. It must address affordability and 0
equity issues, reflect key stakeholder concerns, and satisfy environmental and regulatory criteria and 2
guidelines. The plan will establish a list of data gaps and necessary actions to move forward with
implementation.
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I o,, . This effort will assist with assuring long term improvement of the
water quality of the Keys canals,nearshore waters of the Keys and waters of the in the National Marine
Sanctuary. It supports the goals and objectives of the FKNMS WQPP, Florida Keys Water Quality
Improvements Act(FKWQIA) and is following relevant federal and state regulatory requirements and
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mandates.
11r i7oll �l. .Following completion of these tasks the County will incorporate the selected
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seaweed barrier technology into the CMMP guidance document and work with the DEO in
implementing canal restoration projects through the Canal Work Plan. The Sargassum Master Plan
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-Phase 1 will create a framework for managing, removing, and disposing of the sargassum loading N
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throughout the Florida Keys.
3.0 Project Management
The Principal Investigator (PI) is responsible for and has the experience and authority to plan,
control and monitor, manage and direct the project's human and other resources to best meet project
objectives. The PI will track project metrics such as the scope, timeline, work in progress, work 0
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completed, and budget use, and is responsible to the project stakeholders for achieving the project's
objectives in terms of scope, schedule,cost, and quality.
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3.11hi. and III'aji 1,y6j,p al,yrrf in y�g;
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The project team includes the following members:
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• Principal Investigator—RhondaHaag; Sustainability Director, Monroe County
• Chief Engineer and Principal Reviewer- Ricardo Fraxedas PE,Wood
• Senior Project Manager(Tasks 1, 2&3) —Greg Corning,Wood
• Senior Engineer(Tasks 1, 2&3) —Stephen Hanks,PE,Wood
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• Senior Scientist(Tasks 1, 2&3) —Jeremy Faris,PWS,Wood
• Principal Financial Analyst(Tasks 2&3) - Elizabeth Treadway,PWLE,Wood
• Coordination and Administrative Support(Tasks 1, 2&3)- Maggie Kanakis,Wood
The estimated number of hours required by each of the above team members to complete each of
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the tasks in this proposal is presented in Table 1 included in the Section 8m Budget Summary.
4.0 Support Requirements and Conditions
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No formal approval from other agencies is required for execution of the proposed scope. However,
during the seaweed barrier technology evaluation, the County and municipalities will rank the N
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technologies based on permitbility and cost will be coordinating with the appropriate local, state, and
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federal agencies for their comments.
Monroe County, Village of Islamorada, and City of Marathon leadership are in support of the
proposed scope associated with continuing the water quality improvements associated with the canal
restoration program.
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There are no issues with obtaining data or accessing facilities through other organizations. Wood
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has generated substantial data in previous canal restoration projects including canal condition, c0.
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sediment quality, water quality, and detailed project costing that will be used for the current efforts.
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5.0 Results/Outputs and Deliverables
D, 1�� ,'°,il nfiiiial �r��.o„�� �n� Bi-annual progress reports willbe prepared and submitted to the Project
Officer on May 30th and November 30th of each year. These reports will consist of updates on
progress toward work objectives, approach, results to date, any problems encountered, actions taken
to resolve problems,discussion of remaining tasks, and expenditures to date.
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!, 11,1.n �� �1�,. . A final draft report will be prepared summarizing the objectives, methods,
approach,results, and significance of the completed work. The draft final report will be reviewed by
the Project Officer and comments will be addressed in a final report due within six months of the
completion of the project.
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Task 1—Seaweed Barrier Technology Evaluation: A final report to include a technology evaluation
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matrix, conceptual site plan, and engineers cost estimate for all viable options. Schedule: within 9
months of Notice-to-Proceed(NTP).
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Task 2—DEO- Canal Restoration Work Plan: A technical memorandum bridging document that
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aligns the goals and objectives and procedures of the entities that have previously participated in the
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canal restoration program with the DEO, a uniform presentation detailing the potential future of the
Canal Restoration Program to the public would be conducted. Schedule: within 12 months of NTP.
Task 3: Sar2assum Master Plan- Phase 1: A technical memorandum document that presents the
information for understanding the sargassum loading concerns throughout the Florida Keys. A more
comprehensive document, appropriate to serve as a Keys-wide master plan, will be developed in a
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future phase of the project if funding becomes available. Schedule: within 12 months of NTP.
6.0 Environmental Results—Outcomes and Outputs
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Outputs (project products) - The project will produce the following products. Task 1 will
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produce a recommendation for the most effective and economical technology(ies)for keeping the wind
driven seaweed from impacting the water quality within the canal systems throughout the Florida Keys.
Task 2 will carry forward the current EPA funded Canal Management Master Plan(CMMP)guidance
document to assist the DEO and County in selecting canals and define a timeline for restoration
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completion. Task 3 will produce a framework for managing, removing, and disposing of the
sargassum loading throughout the Florida Keys.
(i) Outcomes (project objectives) - A key goal of tasks 1, 2, and 3 are to further the initiatives
of the County and municipalities to restore the water quality of the canals and ultimately the near shore
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of the FKNMS.
(iii) Link to EPA Strategic Plan - The project products and objectives support EPA's Strategic
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Plan (Fiscal Year 2018 —2022) Goal 1 Deliver real results to provide Americans with clean air,land,
and water, and ensure chemical safety. and meet the EPA objective 1.2 of`Provide for Clean and Safe
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Water. Ensure waters are clean through improved water infrastructure and, in partnership with states
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and tribes, sustainably manage programs to support drinking water, aquatic ecosystems, and
recreational, economic, and subsistence activities.' This project will help to meet these objectives by x
improving water quality within the canal systems of the Florida.Keys that discharge into adjacent nearshore and
coastal waters. IL
Pmrn ��U D�eyil��g(hjil pitjji� , ���i �Y� (hjilxomo,s The technology evaluation will be reviewed by the County and
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municipalities to determine the most effective and economical technology for seaweed barriers. The Canal Work 0
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Plan will be reviewed by DEO,County,municipalities and other stakeholders to ensure that it provides a define c
timeline for restoration completion. U)
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7.0 Literature Cited
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EPA (U.S. Environmental Protection Agency). 2013. Florida Keys National Marine Sanctuary Water
Quality Protection Program Report to Congress. E
Florida Department of Environmental Protection. 2013. Water Quality Assessment Report, Florida
Keys. FDEP Division of Environmental Assessment and Restoration,Tallahassee,FL. 271 pp.
8.0 Budget Summary
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The proposed project budget is $149,995.00 and is presented in Table 1. All costs are for contractual
services and are detailed for each proposed task. Not included are costs for the technical advisory
members from the local, state, and federal staff and facilities. These are being provided at no cost.
9.0 Biographies and Qualifications
The proposed project team is presented below. Please refer to the proposed staff resumes in
Attachment 1. Ms. Rhonda L. Haag, Principal Investigator, has extensive experience successfully
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managing EPA federal grants addressing environmental sustainability issues, and she also has
extensive project management experience, including the County's $7 Million Canal Demonstration
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Program and projects. Ms. Haag will receive overall administrative direction and support from Mr.
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Roman Gastesi (Monroe County Administrator). Mr. Rick Fraxedas, PE Principal Reviewer, is a
Chief Engineer with 35 years of experience in environmental consulting and regulatory affairs. Mr.
Fraxedas was the Principal Reviewer of the Monroe County CMMP Phase I and II,the Monroe County
Canal Demonstration Project Selection and Design/Permit Projects as well as numerous grants related
to the canal restoration program. Mr. Greg Corning, PE, Senior Project Manager has project
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management experience for environmental projects throughout South Florida and the Keys. Mr.
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Corning is the project manager for the Canal Restoration Program and was the lead field engineer for
Phase H of the Monroe County CMMP and the EPA Water Quality Improvement Grant investigating 0
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alternative technologies as well as the CMMP Part III-A. Mr. Jeremy Faris, MS PWS, Senior a.
Scientist, has more than a decade of experience as an environmental consultant working in South
Florida and the Keys. Mr. Paris was the lead scientist for Phase I and Phase H of the Monroe County
Canal Management Master Plan and was the Wood's project manager for the EPA Water Quality
Improvement Grant investigating alternative technologies as well as the CMMP Part III-A. Mr.
Stephen Hanks,PE,LaEED AP,Senior Engineer, is a valuable resource in GIS,hydraulic modeling,
and nutrient loading evaluations.Mr.Hanks has been the design engineer for the Demonstration Canal
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Table 1
Florida Keys Seaweed Barrier Technology Evaluation,Florida Department of Economic Opportunity(DEO)-Canal Restoration Work Plan,and
Florida Keys Sargassum Master Plan-Phase 1
Projected Budget
Anticipated Staffing Category and Personnel IRates I JUnits I I ITotal I Staff
Senior $109.00 - -- S.Hanks,J.Paris,D.Atwater
Project Manager $155.00 - G.Corning
Chief Engineer/Scientist $194.00 - -- R.Fraxedas,M.Tomcz k
Chief Financial Analyst $231.00 - E.Treadway
Staff II $77.00 - -- M.Pichardo,R.Mansuetti
Admin II $52.00 = -- M.Kanakis ggg
Task 1-Seaweed Barrier Tec nology Evaluation
Senior $109.00 x 120 hours - $13,080.00 S.Hanks,J.Paris,D.Atwater
Project Manager $155.00 x 48 hours - $7,440.00 G.Corning91
Chief Engineer/Scientist $194.00 x 24 hours - $4,656.00 R.Fraxedas,M.Tomcz k
Staff II $77.00 x 40 hours - $3,080.00 M.Pichardo,R.Mansuetti
Admin II $52.00 x 16 hours = $832.00 M.Kanakis IL
Labor Total: $29,088.00
Total Task 1: 1 $29,088.00
Task 2- DEO Canal Restoration Work Plan
Senior $109.00 x 120 hours - $13,080.00 S.Hanks,J.Paris,D.Atwater
Project Manager $155.00 x 160 hours = $24,800.00 G.Corning
Chief Engineer/Scientist $194.00 x 24 hours - $4,656.00 R.Fraxedas,M.Tomcz k
Chief Financial Analyst $231.00 x 48 hours - $11,088.00 E.Treadway cy
Admin II $52.00 x 12 hours = $624.00 M.Kanakis
Labor Total: $54,248.00
Expenses
Flight $300.00 x 4 Flights $1,200.00
travel expenses Hotels $204.00 x 8 Hotels $1,632.00
Per diem $47.00 x 8 Unit $376.00
Mileage $0.53 x 1500 miles $795.00
Expense Total: $4,003.00
Total Task 2: 1 $58,251.00
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Task 3- Sar assum Master Plan-Phase 1
Senior $109.00 x 200 hours = $21,800.00 S.Hanks,J.Paris,D.Atwater
Project Manager $155.00 x 150 hours = $23,250.00 G.Corning
Chief Engineer/Scientist $194.00 x 28 hours - $5,432.00 R.Fraxedas,M.Tomcz k
Chief Financial Analyst $231.00 x 50 hours - $11,550.00 E.Treadway
Admin II $52.00 x 12 hours - $624.00 M.Kanakis (�
Labor Total: $62,656.00
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Total Task 3: 1 $62,656.00
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=Additional personnel not listed in the table may be required to complete the 4�
Project Total: $14999500
proposed tasks,additional personnel will be billed according the attached rate , . U)
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Restoration projects and the EPA Water Quality Improvement Grant investigating alternative
technologies as well as the CMMP Part III-A.. Ms. Elizabeth Treadway,PWLF,Financial Analyst,
has over 30 years of experience with 16 years directly managing governmental environmental
programs.Her technical expertise includes business and financial planning,management assessments,
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and implementation of water resource, solid waste, hazardous waste and secondary environmental
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projects for local government. Various other staff, including pre-approved sub consultants, will be
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enlisted to assist with the completion of this project as needed.
10.0 Programmatic Capability and Past Performance
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Ms.Haag of Monroe County is currently administering a$49 Million federal grant from the USDA
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NRCS for marine debris removal in the Florida Keys' Canals (Grant No. NR184209XXXXCO27).
She also successfully administered a $2.6 million federal pass-through grant awarded through the
Florida Energy and Climate Commission. The Grant was a partnership with the City of Key West,
City of Marathon and Islamorada,Village of Islands.During the period FY 2011 to present,the County
has also successfully administered nearly$1 million in FDEP and EPA canal-related grants. Through
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careful adherence to accepted fiscal and project management principles and practices, those projects 0
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have been managed very successfully: They have met all of the reporting requirements including
timely reporting of progress toward achieving expected outputs and outcomes. Also, acceptable final 0
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technical reports were submitted under the agreements These EPA and FDEP grants include: a.
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1. 2018 EPA Grant#OOD83418-0 Monroe County Canal Management Master Plan Update
2. 2016 EPA Grant#OOD40915-2 Monroe County Canal Management Master Plan Phase IIIA
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3. 2016 FDEP Grant S0939 Big Pine Key Canal#290 Air Curtain Design, Permitting, and
Installation (Monroe County)
4. 2016 FDEP Grant S0911 Tropical Bay Estates Canal#277 Culvert Installation
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5. 2015 EPA Grant#OOD40915 Water Quality Improvement Canal Restoration Alternative
Technology Evaluation and Identification of Funding Mechanisms for Future Canal Restorations
6. 2013 EPA Grant#OOD03712 Monroe County Water Quality Protection Canal Management
Master Plan Phase II, $100,000.
7. 2014 EPA Grant#OOD26914 Florida Keys Water Watch and Master Plan Education Program,
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$75,000
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8. 2014 FDEP Grant S0723 Engineering Construction Support Services and the Installation of a
Culvert on Canal#472 Geiger Key, $100,000.
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9. 2013 FDEP Grant S0679 Culvert Design and Permitting at Canal#472 and Sediment
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Characterization of two Monroe County Canals, $100,000.
10. 2013 FDEP Grant S0640 Bathymetric Survey of Residential Canals and Sediment x
Characterization and Reporting, $100,000.
11.0 Voluntary cost share/match and other leveraged funds .�
The proposed project will be carried out in conjunction with the FKNMS WQPP Water Quality
Steering Committee and its Canal Restoration Advisory Subcommittee.Committee members include 0
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EPA, FDEP, NOAA, U.S. Fish and Wildlife Service, City of Marathon, Key Colony Beach, Key
West, and Islamorada, among others. It builds upon strategic plans already in place such as the 0
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CMMP, the FKNMS Revised Management Plan, the Monroe County Sanitary Wastewater Master a.
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Plan and the Monroe County Stormwater Master Plan.
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Monroe County and the municipalities have provided over 7 million dollars for the
implementation of canal restoration projects for improving the water quality within the canal
systems throughout the Florida Keys. To continue the investment efforts, the County and
municipalities are working with Federal and State agencies to leverage local funds for continued
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canal restoration projects. That being said, because of the impact of Hurricane Irma Monroe
County has expended all its resources and revenues in preparation, mitigation, and cleanup
actions. The County and municipalities are prepared to provide local assistance and management
through in-kind services and look forward to working with our partners on this important project.
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