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06. 5th Amendment 11/20/2019 OJS OOURt. �I 4p• °u`iop�.�o, Kevin Madok, CPA f s '..- '0.•'•;= Clerk of the Circuit Court& Comptroller—Monroe County, Florida , ROE.... DATE: December 3, 2019 TO: Rick Griffin, Building Official Building Department Ed Koconis, Administrative Director Building Department FROM: Pamela Hanco .C. SUBJECT: November 20th BOCC Meeting Enclosed is a duplicate original of the following item for your handling: V 1 5th Amendment to Contract with Lori Lehr related to projects necessary for a Community Rating System application for Class 4 which would yield a 30% discount(going from a savings of$5,135,345.00 to $6,156,964.00) for National Flood Insurance Program following October 2020; performing additional Floodplain related projects; amending the compensation amount remaining to $327,525.00 (which includes additional services that cost$121,500.00) including: drafting a new floodplain ordinance consistent with the Florida model ordinance; assisting with a floodplain mapping; developing a mobile home replacement analysis related to compliance with floodplain regulations; and extending the date of the contract through September 30, 2021. Should you have any questions,please feel free to contact me at(305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070 305-294-4641 305-289-6027 305-852-7145 305-852-7145 FIFTH AMENDMENT TO MONROE COUNTY'S CONTRACT FOR National Flood Insurance Program(NFIP),Floodplain Regulations,and Community Rating System (CRS)Professional Support Services THIS FIFTH AMENDMENT is made and entered into this 0E1 day of November,2019 by and between MONROE COUNTY("COUNTY"),a political subdivision of the State of Florida, and Lori Lehr("CONTRACTOR"). WITNESSETH: WHEREAS,the contract between LORI LEHR and the COUNTY was entered into February 18,2015;and WHEREAS, the parties executed Amendment No. 1 to the existing Contract for National Flood Insurance Program (NFIP), Floodplain Regulations, and community Rating System (CRS) Professional Support Service on September 16,2015;and WHEREAS, the parties executed Amendment No. 2 to the existing Contract for National Flood Insurance Program (NFIP), Floodplain Regulations, and Community Rating System (CRS) Professional Support Service on October 19,2016; and WHEREAS, the parties executed Amendment No. 3 to the existing Contract for National Flood Insurance Program (NFIP), Floodplain Regulations, and Community Rating System (CRS) Professional Support Service on September 27,2017;and WHEREAS, the parties executed Amendment No. 4 to the existing Contract for National Flood Insurance Program (NFIP), Floodplain Regulations, and Community Rating System (CRS) Professional Support Service on March 21,2018; and NOW THEREFORE, in consideration of the mutual promises contained herein, the Agreement is amended as follows: Section 1. SCOPE OF SERVICES.Pursuant to Section 1 of the Agreement this Section is amended to include the following: CONTRACTOR shall do,perform and carry out certain duties as described in the Monroe County Project Budget 2019-2021 —Exhibit A-which is attached hereto and made part of this Agreement. Section 3. TERM OF AGREEMENT.The Agreement will begin on November 20,2019 and will continue for a period of 2 fiscal years concluding on September 30, 2021.The term of this Contract shall be renewable for two additional periods of up to two (2) years with the same terms upon agreement of both parties. Renewal is subject to satisfactory performance by CONTRACTOR and the availability of County funds. This Agreement is subject to annual appropriation by the Board of County Commissioners. 1 Section 4. COMPENSATION.Compensation to the CONTRACTOR will be as follows("Contract Price"): The County, in consideration of the CONTRACTOR substantially and satisfactorily performing and carrying out the objectives of the County in providing professional support services shall pay the CONTRACTOR based on invoices submitted by Consultant to the County's Building Department,as follows: No claims for reimbursement for expenses will be reimbursed.By entering into this Agreement,the CONTRACTOR warrants that it understands that the Contract Price represents the full compensation for all services under this Agreement. There will be no payment for any additional expenses, including but not limited to telephone, facsimile, postage, mileage, per diems, or any other travel expenses. The remainder of the terms and conditions of the Agreement,as amended,remain unchanged y.:.thi Amendment,and continue in full force and effect.' =' I TNESS WHEREOF, eachcaused this Amendment to the Agreement to be ah ; e. party K c . ,`• •my authorized representative. •fat `' a j�I. * 1 BOARD OF COUNTY COMMISSIONERS �'' ,, ` OF MONROE COUNTY,FLORIDA .,.^--,A NUN MADOK,CLERK OF MONROE COUNTY,FLORIDA By: (7 By: Deputy Clerk JI�� Mayor Heat r Carruthers V Date: ev-i4 '�'"`" - Zot 201 q CONSULTANT'S Witnesses Attest: CONSULT T: Lori Lehr i , Signature: Signatur .&L. Date: /l/ /� . Date: ,1 `\3 \\C\ Signature- . 11 Date: C I / 13 ) 19 MONROE COUNTY ATTORNEY • o P. ROVED Althlt c . . N ;-= :r:' •;f ai T.Wl 1� al '- F_ ham•='c TANI'i'4 t4'9Yr' 10P.S,:'. L3 _ 11 M G CJ 4 Lu �7:m Exhibit A Monroe County Project Budget 2019-2021 Hours Rate Cost Proj FY20 Proj FY21 Project 4 Project Management Drainage Maintenance Planning Step 1. Coordinate and review required mapping (COMPLETED) Step 2. Review SOPs for compliance with CRS requirements (COMPLETED) Step 3. Review and assist in development of recordkeeping 35.5 $150 $ 5,325 in compliance with CRS requirements Total for Project 35.5 $ 5,325 $5,325 Project 5 CRS Annual Recertification 2019 (Due February 1, 2020) Step 1. Review Elevation Certificates December 2018 37 $150 $ 5,550 through December 2019 Step 2. Prepare Annual Report on Local Mitigation Strategy 40 $150 $ 6,000 Step 3. Collect and prepare documentation for all CRS 40 $150 $ 6,000 Activity to submit May 1, 2020 Total for Project 117 $17,550 $17,550 Project 6 CRS Class 4 ISO Verification Visit (Due May 1, 2020) Step 1. Collect and digitize documentation for submission to ISO 72 $150 $10,800 Step 2. Meetings with ISO staff to verify Class 4 activities 80 $150 $12,000 Step 3. Documentation follow-up October 2019 - May 1, 2020 80 $150 $12,000 Total for Project 232 $34,800 $34,800 Project 2 Project Management of Repetitive Loss Area Analysis(RLAA) Required for 2020 Class 4 Step 0. Management of GIS mapping for analysis Step 1. Property Notification Step 2. Coordination with other agencies (Lori Lehr, Inc.) Hours Rate Cost Proj FY20 Proj FY21 Step 3. Data collection and site visits (Lori Lehr, Inc.) Step 4. Mitigation review (Lori Lehr, Inc.) Step 5. Analysis reports (Lori Lehr, Inc.) Step 6. Follow through with Commission Total for Project 749 $150 $112,350 $112,350 Project 7 Substantial Damage Assist Monroe County and provide expert services consistent with the Agreement on post Hurricane Irma damage assessment within unincorporated Monroe County. Services include, but are not limited to, completing all emergency declarations and damage assessment reports, documents and any associated papers related to or required by any and all Federal, State, and local government agency programs and insurance companies. Total for Project 240 $150 $ 36,000 $18,000 $18,000 Project 8 Drafting Ordinances Assist with drafting amendments to Chapters 122 and 6, incorporating new coastal floodplain maps and State of Florida model ordinance, which was published as a companion to the Florida Building Code Sixth Edition (2017.) Also assist in any local amendments to the Florida Building Code amendments needed to maintain Monroe County higher regulatory standards. Total for Project 320 $150 $ 48,000 $24,000 $24,000 Project 9 Floodplain Mapping Assist with new floodplain mapping including assisting with community outreach and implementing the CRS program and/or rating, pursuant to the new Flood Insurance Rate Maps (FIRMs.) Hours Rate Cost Proj FY20 Proj FY21 Total for Project 240 $150 $36,000 $18,000 $18,000 Project 10 Mobile Home Replacement Analysis Assist with mobile home replacement analysis, contingent for Class 4 rating,to determine the number of mobile homes that may not be replaced at grade or on 36-inch piles, in mobile home parks, if Monroe County adopts amendments to chapter 122, to be consistent with the • requirement for having one foot of freeboard implemented within 100%of the SFHA, which may include a request to submit an alternative approach to achieving CRS Class 4 prerequisite as outlined in the 2017 Community Rating System Coordinator's Manual Section 211.c.(3)(a)(ii) including but not limited to: 1. Current ordinance requiring elevation above base flood elevation if neighboring property owner has elevated. 2. Regulatory language related to ability to avoid requirement via variance. 3. Total number of structures in each park; number of structures in each park that have been elevated; and information about the last permits to replace mobile homes that did not elevate. An analysis is necessary to determine if the provisions in the County's current Floodplain Ordinance Chapter 122 is effective enough to meet the CRS Class 4 requirement for mitigating risk in these existing pre-FIRM parks. Total for Project 250 $150 $ 37,500 $37,500 Two-year total $327,525 FY20 (Completion of Projects 4, 5, 6, 2, and 10 and commencement of 7, 8, and 9) $267,525 FY21 (Completion of Projects 7, 8, and 9) $ 60,000 0 ® ACCORD DATE(MMIDDIYYYY) CERTIFICATE OF LIABILITY INSURANCE 11/08/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Hiscox Inc. (NC, ); (888)202-3007 FAX No): 520 Madison Avenue • E-MAIL contact@hisCox.Com 32nd Floor ADDRESS: New York,NY 10022 INSURERS)AFFORDING COVERAGE NAIC P INSURER A: Hiscox Insurance Company Inc 10200 INSURED INSURER B: Lori Lehr Inc. 3441 Pittman Road INSURER C: Dover,FL 33527 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN.THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR EXP TYPE OF INSURANCE INSDIN SUBRW POLICY NUMBER (MMND/YYYYYYY) (MMIDD YYYY) LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DGE TO RENTED CLAIMS-MADE 1-7 OCCURPREMISES SES(Ea occurrence) $ 100,000 MED EXP(Any one person) $5,000 A Y UDC-4141233-CGL-19 04/25/2019 04/25/2020 PERSONAL BADVINJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 nX POLICY JET n LOC PRODUCTS-COMP/OP AGG s SIT Gen.Agg OTHER: AUTOMOBILE LIABILITY COa aBINEDD SINGLE LIMIT $ ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY _ AUTOS ONLY (Per accident) $ UMBRELLA LIAB — OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTIONS $ WORKERS COMPENSATION PERTUTE TRH- UU AND EMPLOYERS'LEILITY Y I N ANYPROPRIETOR/PARTNER!EXECUTIVE n NIA E.L.EACH ACCIDENT $ OFFICER/MEMBEREXCLUDED9 (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Monroe County BOCC is listed as additional insured. RPPR V AGEME")T BY DATE WAIVER N/ E ,1�lq CERTIFICATE HOLDER CANCELLATION Monroe County BOCC 1100 Simonton St Key West FL 33040 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE I ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD