Item C10 C.10
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Heather Carruthers,District 3
IleOI1da Keys Mayor Pro Tern Michelle Coldiron,District 2
- p �pw° Danny L.Kolhage,District 1
aµ David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
December 11, 2019
Agenda Item Number: C.10
Agenda Item Summary #6330
BULK ITEM: Yes DEPARTMENT: Fleet Management
TIME APPROXIMATE: STAFF CONTACT: Daryl Greenlee (306) 292-3452
N/A
AGENDA ITEM WORDING: Approval to purchase one new Case lH MAXXUM 115 Tractor
with MoTrim Mid Mount 25' Boom, Rotary Mower from Glade and Grove Supply Co. in the
amount of $125,150.00 by "Piggybacking" the Florida Sheriff's Association Contract: FSA19-
VEH17.0 Spec 427 for Solid Waste Department.
ITEM BACKGROUND: Solid Waste Department budgeted for the replacement of a 2004 tractor
with boom rotary mower, equipment asset number(0970/221), for FY 2020. This unit mows at the
landfills. The replacement proposed for purchase is a Case lH MAXXUM 115 Tractor with MoTrim
Mid Mount 25' Boom, Rotary Mower from Glade and Grove Supply Co. The cost is $125,150.00.
The purchase will be made by "Piggybacking" the Florida Sheriff's Association Contract: FSA19-
VEH17.0 Spec 427
PREVIOUS RELEVANT BOCC ACTION: The Board approved the budget for the Solid Waste
Department new vehicles and equipment purchases for FY 2020.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
REQUEST TO PURCHASE form Tractor with boom mower
Glade & Grove FSA19-VEH17.0 Spec 427 Quote 2
Tractor Mower with Boom 4WD, Case lH Maxxum 115-Motrim Boom searchable
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date: N/A
Packet Pg.443
C.10
Total Dollar Value of Contract: N/A
Total Cost to County: $125,150.00
Current Year Portion:
Budgeted: Yes
Source of Funds: 414-40000-560640
CPI: No
Indirect Costs: No
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: No
County Match: No
Insurance Required: No
Additional Details:
N/A
REVIEWED BY:
Roy Sanchez Completed 11/22/2019 2:56 PM
Cheryl Sullivan Completed 11/22/2019 4:14 PM
Kevin Wilson Completed 11/22/2019 4:42 PM
Christine Limbert Completed 11/25/2019 11:01 AM
Budget and Finance Completed 11/25/2019 12:40 PM
Maria Slavik Completed 11/25/2019 3:00 PM
Kathy Peters Completed 11/25/2019 3:07 PM
Board of County Commissioners Pending 12/11/2019 9:00 AM
Packet Pg.444
C.10.a
Monroe County Purchasing Policy and Procedures
MONROE COUNTY BUDGET & FINANCE
DEPA
3 5-292-4 64FAX: 3 5®292- 65
0
REQUEST TO PURCHASE (D.2.) E
To: PurchAsiUL D",UlrtmLnt ate: 11/20/2019
1"rom (Dept.): Fleet Management ...Purchasing Approva,
_...
. ICU
...Name: Daryl Greenlee y ... .
Phone/E' t, 305-292 3452 Account: 414-40000-560 40
Requisition :
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..� �. jade to l�rscat�on; 05 .... Grant/Project:ect �011..
p. ... .. µ..m,.,,.,.,.... .wwww......wa................�.w..............................�...
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CL® ro ® cscr Unit Cast Total Cost Acet.
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_... . ...-.........--........................... l� .. T...._mm _.._.................,_............. .........................................._............................ ........_..................._.... . _.......a .««««<....,,.,,..,, . , ........,ase off MAxn��� � tor�itF
_.........._. ........------... ..........................................................................l�oT'r.rn mod...................................................................y_._____....................................................... ........... Mount ��®rn IVlaa�rr�r $ ................................................... .�.,.___�_�_ n�, e .A� _ _ �.
125„150.00 $125„150.00
...............................--- .................... ........................- __ ......................................... ..... ...-..
..........-..................... ................._.. ........_.............._...................................... .......................................... _ . 0
3 Sets of Keys lncluded
............... ..........................................................._............................._................._.............................._�_�
1 Set of Operator's Mant4 included
. _._... . .......................___. ....�.. �
................... ... ....... .........._. ........................_ .......... ................ ..._ ........ .._._._.......................................................-....................................................................................................... .__.......................................___.......... ._................................._... ..._�...
1.Set of Parts Manual Included
.............._.......... ........ ��....._....................�_.-............ .......................�.�..................�.�.�.�.�..���........_...,,,,,,,,,,, ................. ...............................
__. _ ... ........ ........... . . .... . . .-.. ....._ _........-......._....._........_ .......
��.._� ................_..... .-......................_......... ...- .... .1 ._................... EI-
............. ....................
.. . ... . ...... ...
w
__. .- .......... ........ .. —.._ aa..... ..- ... ... .. ........ ----- ---------------------
uote#FS 19,V 11 d.0 pee.#27
. ......... ....... _ .... ... . ._.. .........
-, _— . ...._.. ........ .. ................._..........
Total $125„150 00IL
Items needed by
Glade and Grove Supply C�oLL ]Vendor 9�060 (n
mm _.
Remarks/Recommendations: Recommend "Piggyback" the Florida Sheriffs Association Contract; FSA19-VEH17,0 ..
Spec#27 for the procurement of assets for Solid Waste Department, as `Cost Reasonableness". Pursuant to
Monroe County Purchasing Policy® Chapter 7 Exclusions E. Piggybacking, Piggyback Purchases equal to $50,000.00
or more are not subject to the competitive solicitation process unless directed by the Purchasing Director of 0
County Administrator,
in is i s r %Li—op s®
Reviewed E3
P s
Reviewed f } y ...... ... .... Date;
Page 59
Rmsed aoeC I t 81�15(Q-4) Packet Pg.445
C.10.b
c'
CASEM
Glade and Grove Supply Co., Inc.
1006 S. Main Street, Belle Glade, FL 33470
305 CR17A West,Avon Park, FL 33825
981 New Harvest Road, Immokalee, FL 34142
3
0
EQUIPMENT PRICE QUOTE 11/1/2019
0
CUSTOMER: Monroe County Fleet Management FL Sheriffs
c/o Daryl Greenlee(305)292-3452-office Contrc1 No.
Ken Holowecky 1 EH17 0
Governmental Sales-(561)703-2644-cell
• DESCRIPTION TOTAL
1 Spec.#27/Item#200: CASE IH MAXXUM 115 Tractor with $ 125,150.00 $125,150.00
U)
withlMoTrim Boom Mower
-Enclosed Cab with heat,A/C and air seat
-4WD CL
-115hp T413 Diesel engine
-95hp PTO
-16x16 Transmission
-MoTrim LMT-25A-5BH Mid Mount 25'Boom Mower 0.
-Complete counterwight system
-Boom arm cradle
-Hinged right side cab LEXAN safety panel
-Lever controls
-25ft Reach
-HD 5ft Rotary head with hydraulic safety guard N
-2yr/2000hr Manufacturer's warranty on tractor ca
-1 year Manufacturer's warranty on MoTrim Boom Mower
1 3 Sets ignition/door keys INC
1 1 Set Operator's Manual INC
1 1 Set Parts Manual INC W
1 Delivery(Key West FL) INC
(n
TOTAL(Does NOT include any applicable taxes) $125,150.00
0
06
IF YOU HAVE ANY QUESTIONS REGARDING THIS QUOTE,
PLEASE CONTACT KEN HOLOWECKY @
800-433-4451 -office, (561)703-2644- mobile ,
or kenh@gladeari(igrove.com
COMMENTS: Manufacurer's standard warranties do not include technician
travel time of hauling to shop for repairs.
Delivery time is approx. 4-6 months.
APPROVED BY:
Packet Pg.446
Bid Award
Term:October 1,2019-September 30,2020
Contract:FSA1 9-VEH1 7.0,Heavy Trucks and Equipment
Group:TRACTOR MOWER:Agriculture Tractor with Boom Mower-4WD
Item:200,Case,IH Maxxum with Motrim Boom Mower,115
0
Description:ENGINE:Liquid cooled diesel with minimum of 95 PTO hp @ 2200 rpm.TRANSMISSION:Synchroshuttle type with a minimum of 16 forward and 16 reverse speeds,4WD front axle.FUEL
TANK:Minimum 38-gallon capacity.BRAKES:Oil cooled hydraulic.POWER TAKE OFF:Speeds RPM-540/1000.HYDRAULIC SYSTEM:Closed center system with standard remotes;Maximum pressr
psi-2,900,Standard output @ remote 17 GPM,Total of 29 GPM combined flow.POINT HITCH:Category II;Telescopic stabilizers,SAE lift capacity @ 24"standard lbs.-5,000,Lower draft arm link end
extendable.TIRES:Not less than 13.6R24 R1 rear radials,Not less than 18AR30 6-Ply F2.MOUNTED BOOM MOWER:Minimum 23'boom reach,Forward and reverse swing break away,Integral frarr
Separate hydraulic circuit for mower head,5'rotary cutter head,Disc or bar type blade holder.
Zone Rank Vendor Price
0
Western
Northern
Central Primary Glade&Grove Supply Cc LLC $125,150.00 U)
Southern Primary Glade&Grove Supply Cc LLC $125,150.00
CL
Options appear in alphabetical order by awarded vendor.
Options:Glade&Grove Supply Cc LLC
Order Code Description Price CL
CL
MAX125 Model Upgrade:MAXXUM 125-125hp engine/105hp 540/1000 PTO. $4,949.00
UNSP-OPT All Unspecified Options are List less 10% $0.00
U)
0
0
013
0
LO
X
U)
0
0
a
0
0
Packet Pg.447