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Item M7 M.7 G BOARD OF COUNTY COMMISSIONERS County of Monroe Mayor Heather Carruthers,District 3 IleOI1da Keys Mayor Pro Tern Michelle Coldiron,District 2 - p �pw° Danny L.Kolhage,District I aµ David Rice,District 4 Sylvia J.Murphy,District 5 County Commission Meeting December 11, 2019 Agenda Item Number: M.7 Agenda Item Summary #6366 BULK ITEM: Yes DEPARTMENT: Public Libraries TIME APPROXIMATE: STAFF CONTACT: Norma Kula(305) 853-7349 N/A AGENDA ITEM WORDING: Approval of amendment (attached) to contract (attached) with Innovative Interfaces (originally Polaris) to subscribe to SkyRiver, a bibliographic tool for Library cataloging, at a cost of$ 3250.00 for set up/implementation and $ 4250.00 annually for a three-year subscription. ITEM BACKGROUND: The original contract provided hosted service with Polaris, later changed to Innovative Interfaces, for an integrated library system for the Monroe County Public Library. This amendment will provide us with a bibliographic tool for cataloging Library materials, to include a broader scope than our current provider, and at a lower cost PREVIOUS RELEVANT BOCC ACTION: The original contract was approved by the BOCC in January, 2010, and a previous amendment was approved in September, 2019. CONTRACT/AGREEMENT CHANGES: Addition to original contract STAFF RECOMMENDATION: Approval DOCUMENTATION: Skyriver--Innovative Polaris Contract (scan) FINANCIAL IMPACT: Effective Date: 12/11/2019 Expiration Date: N/A Total Dollar Value of Contract: $ 16245.00 (three years) Packet Pg. 1064 M.7 Total Cost to County: $ 16245.00 Current Year Portion: $ 7695.00 Budgeted: Yes Source of Funds: Budget line item 62023-560660 CPI: N/A Indirect Costs: N/A Estimated Ongoing Costs Not Included in above dollar amounts: N/A Revenue Producing: No If yes, amount: Grant: County Match: Insurance Required: N/A Additional Details: 12/11/19 001-62023 - LIBRARIES ADMIN SUPPORT $16,245.00 *Implementation and 3-year subscription REVIEWED BY: Norma Kula Completed 11/25/2019 3:45 PM Pedro Mercado Completed 11/25/2019 4:11 PM Budget and Finance Completed 11/25/2019 4:49 PM Maria Slavik Completed 11/25/2019 4:52 PM Kathy Peters Completed 11/25/2019 5:10 PM Board of County Commissioners Pending 12/11/2019 9:00 AM Packet Pg. 1065 M.7.a AMEN DMEN'r,ro AGREEMENT This AMENDMENT is made and entered into as of the date of the last signature of the parties hereto (the "Effective Date"), by and between INNOVATIVE INTERFACES INCORPORATED, a California corporation having its principal place of business at 1900 Powell Street, Suite 400, Emeryville, CA 94608 (hereinafter referred to as "Innovative"), and MONROE COUNTY PUBr.w L.ISRARV (hereinafter referred to as "Client" and collectively referred to as "the Parties"). WHEREAS, Client and GIS Information Systems., Inc. doing business as Polaris Library Systems (hereinafter referred to as"Polaris") are parties to the Polaris Integrated Library System Contract for Hosted Services effective as of March 1, 2010 (the "Agreement"); and c WHEREAS, on March 31, 2014 Innovative acquired Polaris and as a result of such acquisition all 0 rights, duties and obligations under the Agreement were transferred from Polaris to Innovative; and WHEREAS, Client desires to license additional Software from Innovative and, in connection with such license, the parties desire to amend the Agreement as set forth in this Amendment; and 0 Now, T LREFORE, for good and valuable consideration and intending to be legally bound 0 r hereby,the parties hereby agree as follows. 2 I. Software License. Client agrees to license from Innovative the software described in ExhibitCD � l for the price and per the terms specified in Exhibit 1 attached hereto. e_ 2. Additional License. Subject to the terms of the Agreement, Innovative hereby grants to the Client a limited non-exclusive, non-sub-licensable, non-transferable license (the "Additional Software License") to use the software on a subscription basis (the "Additional Software") described in Exhibit I of this Amendment. The term of the Software License will be as cas respectively set forth in the corresponding quote in Exhibit 1, and all such Software as described within Exhibit 1 will be deemed Software (as defined in the GTCs of the Agreement) licensed and supported under the terms of the Agreement. The license granted herein will be for the duration the applicable term as identified within Exhibit 1, and will 0 automatically expire upon the termination or expiration of this Amendment or as otherwise specified in the Agreement. a 3. License Term/Renewal. Subject to the early termination provisions as set forth in the Agreement, the term of the Additional Software subscription will be effective for an initial term of three (3) years following the Effective Date of this Amendment (the "Initial Term"). r_ Thereafter the Additional Software will be automatically renewed for additional one (1) year E terms, unless either party gives the other not less than ninety (90) days' prior written notice of its intent to terminate the Additional Software subscription effective as of the end of the then- current Tenn. Commencing upon year 2 and thereafter, Innovative will have the right to increase rates for services being renewed by a maximum percentage equivalent to the greater of 5% or the percentage increase in the Consumer Price Index (CPI-U) over the previous year. 4. Co-Terming. Subject to the terms of the Agreement, the Additional Software subscription term will be prorated to run coterminous with Client's existing software subscription term being October I through September 30. Packet Pg. 1066 M.7.a Except as otherwise amended hereby, the other provisions of the Agreement will remain in full force and effect as of the date hereof. In the event of a conflict between the provisions of this Amendment and the Agreement,the terms of this Amendment will control. IN WITNESS WHEREOF, the parties hereto have caused their duly authorized representatives to enter into this Amendment as of the dates specified below. INNOVATIVE INTERFACES MONROE COUNTY PUBLIC LIBRARY INCORPORATED c ca Signature i . wa. Signature: d � Print Name: Hilary Nr man Print Name: z- 0 Title: SVP Library Services Title: 0 Date: November 7,2019 Date: 2 CL 0 a Packet Pg. 1067 EXHIBIT Additional Software [APPROVED SUBSCRIPTION SOFTWARE PRICING EXHIBITS FOLLOWS THIS PAGE] as .2 0 -6 0 .2 .2 :2 0 4j E Packet Pg. 1068 P � �innovative �.�~�� ~�.� Date1O�/2U1Q mnovadwa |�ud�uea |nnoqm��d o"v�# so�wo1o�o 10O8 Powell SL mnment/onns mmoo Suite4OU ove�novm��mnm(Monma) ns Emeryville CA948O8 co"�ammm�oa� United States ovm,omEnd oa� Sales Rep Dean Cooper Site Code Mow*Io*o Expires 1z�r�u10 Bill To Ship To Monroe County Li brary MonmeCnun� Public Libmry 7OO Fleming 8tm*t 7O0 Fleming Street Key West FL 3040 KeyVVea FI33O4O CD United States United States .2 Currency US Dollar v ~� x*ynve License Term 1 8kyRivorBib||ogmphioUU|i� 427500 427500 + Subscription ' SkyR�erisaduud�aoeds*nvo*that 0 pmv|dea|ibmrioowith high quality ~� bibliographicmutad�a and user-friendly cataloging capabilities. CL For use w�ha �|� E � �offto save time and simplify workflows. Key capabilities include:complete MARC .2 format with authorized headings, ` — ' ~ K �� 8�� xnx � ��~� �� n �� Statementmf Work This Statement of Work (the "SOW") doted Novembar7 2019 is entered into pursuant hothe Master Professional Services Agreement between Monroe County Public Library ("Client") and Innovative Interfaces Incorporated ("Innovative") effective as of March 13, 2017 (the"Agreement"). Innovative and Client may each be referred to ao ''Pnrty" from time totime or collectively ao "Parties". A. Purpose of this Statement mfWork This SOW outlines the Professional Services that will be provided by Innovative in order to implement the SkyRiver implementation purchased under the License Agreement for Monroe County Public Library. The SOW provides en overview of the scope uf the project and cost to complete the engagement based on |nnovative'o prior experience with similar projects and w preliminary discussions with Client. The Client hereby acknowledges that the SOW ia not meant to capture all detailed requirements but documents the high level requirements and implementation approach discussed and that additional detailed requirements discussions will _J ba required to outline the full scope of work between the Parties. I- 4- -6 0 B. Project Scope of Services CL The Scope of the project includes the following set of professional services-. t SkyR/verIna/a&abbn Innovative will install and configure SkyRiver software and the database. Includes online training. Specific services to be delivered: • Configuration ofSkyRivercentral oon/ar • Granting access tn necessary software ports, to allow access tn servers and aen/ivao • Account creation and configuration ° One Time Web-based training on the use of the SkyRiver client software • Testing of record export All specified work includes, where necessary: 1) Project management 2) Requirements consultation between client and Innovative 3) Installation and configuration of the purchased software modules on a single production environment. |f installation and configuration ie required toba performed on additional server environments, additional fees will apply. 4) Puet'imp|ementodonteating 5) Remediation of post-implementation issues, found during our own testing or found by the client No work will be performed, on the client's production environment, without prior notification to, and approval from, the client. Work will bo performed inpre-specified maintenance windows, as agreed upon in advance by the client and Innovative. C. Fees and Payment Terms Fees for Services delivered under this SOW will be charged on a fixed price basis as set forth in the Innovative Pricing Exhibit EST'|NC10760 attached herewith. Payment terms for this SDVV are as set forth in the Professional Services Agreement. This Statement of Work estimate io valid for 3O days. Work is deemed to be accepted as delivered. Any delays in deliverables that are attributable to the customer may result in additional Services fees. D. Innovative Services Team The Services Team will have the following resources available for this project: 1. Library Consultant: Will be responsible for all tasks associated with the 8kyRiver Implementation, when installed as an add-on toan existing Innovative Library. w E. Client Implementation Teem i. Technical Lead: Will be responsible for assisting with client responsibilities related to � server access as well ao any other system level duties required byclient. — .2 F. Implementation Assumptions CL 1. Client will have adequate resources available to ensure timely completion of any library tasks outlined in the project schedule, 2. Timeline for the completion of this project will be established, through joint planning � conversations between the client and Innovative during the initial stage of the project. IN WITNESS WHEREOF each party has caused this SOW to be executed by its duly authorized representatives. AGREED: Client Innovative Monroe County Public Library Innovative Interfaces Incorporated Narne: Name'. Hilary Newman Title: Title: SVP Library Services Date: Date: November 7, 2019 STATEMENT or WORK-Innovative Interfaces,Inc M.7.a I � Pricing i i innovative Date 10/4/2019 Quote# EST-I NC10769 Innovative Interfaces Incorporated 1900 Powell St. Payment Terms Net 30 Suite 400 Sales Rep Dean Cooper Emeryville CA 94608 Technical Contact CU5019 Monroe County Public Libr... United States Site Code MONR1643 Expires 12/27/2019 Bill To Ship To Monroe County Public Library Monroe County Public Library 700 Fleming Street 700 Fleming Street Key West FL 33040 Key West FL 33040 United States United States 2 Currency US Dollar SkyRiver Services 1 SkyRiver Implementation 3,600.00 3,420.00 Implementation Q 2 Total Fees US$3,42O.00 O a Q a Packet Pg. 1072