Item C02 C.2
G BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Heather Carruthers,District 3
IleOI1da Keys Mayor Pro Tern Michelle Coldiron,District 2
- p �pw° Danny L.Kolhage,District I
aµ David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
December 11, 2019
Agenda Item Number: C.2
Agenda Item Summary #6295
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Breanne Erickson (305) 292-4427
N/A
AGENDA ITEM WORDING: Report of monthly change orders for the month of November 2019,
reviewed by the County Administrator/Assistant Administrator.
ITEM BACKGROUND: There were two (2) change orders considered and approved by the
County Administrator/Assistant Administrator for the period beginning 11/01/19 and ending
11/30/19 for a total of$64,322.11. There were no change order requests denied.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No 027-1998 was
adopted in order to provide that the County Administrator may approve separate, non-cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$50,000 (as amended per Ordinance No. 024-2015), or 5% of the original contract price, whichever
is greater. The BOCC requested a monthly report of all change orders considered by the County
Administrator.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: N/A
DOCUMENTATION:
Change Order Report November 2019
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date:
Total Dollar Value of Contract: N/A
Total Cost to County:
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Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: n/a
Additional Details: No
N/A
REVIEWED BY:
Cary Knight Completed 11/25/2019 1:19 PM
Patricia Eables Completed 11/25/2019 2:38 PM
Maria Slavik Completed 11/25/2019 4:07 PM
Budget and Finance Completed 11/25/2019 4:48 PM
Kathy Peters Completed 11/25/2019 5:02 PM
Board of County Commissioners Pending 12/11/2019 9:00 AM
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MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: Pigeon Key Ramp Rehabilitation Project CHANGE ORDER NO: 3
INITIATION DATE: 10/24/19
TO CONTRACTOR:American Empire Builders, Inc. (AEB) CONTRACT DATE: 12/19/18
The Contract is changed as follows:
The original Contract Sum ................ .. . ..... ....................... .. ....... .,.,$1,960,000.00
Net change by previously authorized Change Order 1 ................... ....... .. ,...$477,103.68
Net change by previously authorized Change Order 2(technical only) $0.00 C.
The Contract Sum prior to this Change order was ..$2,437,103.68 as
The Contract Sum is affected/Time is not affected by this Change Order 3 $35,000.00
The Revised Contract Sum including this Change Order.................... ............,. ... $2,472,103.68 as
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Pursuant to contract article 7.2.2, the cost or credit to the owner resulting from a change in the Work shall be qs
determined in one or more of the following:
. ;2.ijLi utua accepttarna fafmmftarrgt Burn f�ropcfr iftonaized„�sp i s lg �ar s fficwer t strtastl nti ,xug we k to pgrr si
evaluation
7.2.2.2 unit prices stated in the Contract Documents or subsequently agreed upon
7.2.2.3 cost to be determined in a manner agreed upon by the parties and a mutually acceptable fixed or
percentage fee
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The contractor submitted RFI 08 suggesting a 50 ft linear gravity wall due to significant erosion creating an L-
unsafefunstable drop off condition of approximately 35 inches at the ramp landing. (refer to attachments). On -0
September 11, 2019, staff met on site with the Engineer of Record (Metric Subconsultant ASA), Construction
Engineering and Inspection (CEI-WSP, USA, Inc), Contractor(AEB)and FDOT environmental consultant(Terramar)
to determine an appropriate cost effective solution that would not require an additional environmental permitting
process or be as costly as a gravty wall. It was determined that a rubble rip rap system would be an acceptable
solution. AEB has provided negotiated fine item pricing for these items(refer to attachment for cost breakdown)and o
has determined that no additional time is necessary to complete this additional scope of work since it can be CL
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accomplished concurrent o other ttasks.The CE PI concurs wit
h this Change Orde
r er 3.
The resulting changes to the contract are as follows:
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Descri lion Quantit UOM $Amount qs
Drawln RASA Consultantsystmer Slo'.pe Protection Details — 1 Lump Sum S35,00p.0t1
g, d 10.19.19
�....�_ .. _ m.�_.n.. _.......... _ .. —_
Total Increase to Contract Change Order 1 $35,000.00
This Change Order is.017/°of the original
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CONTRACTOR
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ENGINEERING SERVICES DIGEC R
ASSISTANT COUNTY ADMINISTRATO ,. w, 5 NOV 2019
Date
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PKR-AEB Change Order 3
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FLORIDA DEPARTMENT OF TRANSPORTATION/FHWA
Pigeon Key Ramp Bridge#904480 Rehabilitation
FPN: 436566-1
Contract: GOW60
Federal Id: D618-030-8
Acknowledgement:
Date
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PKR-AEB Change Order 3
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Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation:
Unforeseen conditions—the erosion condition was not present at time of bid and if not corrected will
create a liability and a severe unsafe condition of an almost 3 foot drop off at the landing edge of the
ramp.
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• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
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• Change Order exceeds$25,000 or 5% of contract price (whichever is greater). Yes ❑ No ®
Change order exceeds$25,000 but not 5%.
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If Yes, explanation as to why it is not subject for a calling for bids:
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• Project engineer/architect approves the change order. Yes ® No ❑ 1�
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If no, explanation of why:
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• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No ® t3
Explain:
PKR-AEB Change Order 3
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REQUEST FOR INFORMATION NO. 08
From: Rigoberto Tirado `ro Jordan Salinger
American Empire Builders, Inc WSP
Phone: 305-261-9276 Fax: �Phow 305-916-5690 Fax:
Project Name: Receipt L.oggcd
Pigeon Key Ramp Rehabilitation Project 2/14/2019
Submitted By: Date: 2/14/19 Dwg/Spec No./Revision/Detail/Sect.No.
Rigoberto Tirado
Subject: Erosion at approach to ramp
Problem&suggested solution:
The approach area to the ramp presents significant erosion (see pictures attached).
We propose the construction of 50 lineal ft of gravity wall as per FDOT Standard Index No. 520, and a 10
ft approach slab. The wall would extend from pier 23 through the end of the ramp plus 40 ft following
the coastline.
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Engineering Dept. Review
Solution: 'a
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Instead of Gravity Wall, a Rubble Riprap System is the approved solution; please see 0
attached detail & notes.
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Solution By.Soheila Sadou h Date: 10-19-19 Eng.Dept. Date:
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Pigeon Key Project
October 24, 2019 FDOT Financial Project ID
Number:
436566-1-58-01
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To: WSP USA Contract Number:
ATT. Ms.Jessica Miles GOW60
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Dear Ms. Miles, cm
Per your request, please see below our proposed price for the construction of the ramp approach
according to the details shown on the Engineer's drawing, with the exception of the dowels and the
rip-rap shown on the bridge side under the deck. Please note that our price is based on the use of
the large stones (rubble rip rap) existing in the island.
W
Item Unit
No. Description Unit Quantity Price Amount
CL__ .._
Ramp Approach and Erosion LS 1 35,000.00 35,000.00
Please note that if the quantities change, AEB reserves its rights to reevaluate the quote and resubmit
a revised price. 0
If you have any further questions, please don't hesitate to call Antonio Gonzalez at (305) 345-5484.
Sincerely,
Antonio M. Gonzalez
President
13775 SW 145h CT, Suite B
Miami, FL 33186
305-261-9276 Office
americanempirebuilders.com
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ONROE COUNTY/ NGINEmNG/ PRojEcr MANAGEmENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
West Martello Brick&Mortar Restoration INITIATION DATE: October24, 2019
CHANGE ORDER NO: 2
TO CONTRACTOR:
Contracting Specialists Inc, South East
1600 North Powedine Rd.
Pompano Beach, FL 33069 CONTRACT DATE:April 17, 2019
The Contract is changed as follows: CL
The original (Contract Sum)(Guaranteed Maximum Price)........................................— $466,175.00 as
9 Y previously g $313,506.00
Net change b reviousl authorized Change Orders.............................................. .....
The(ggfl ract Surma),(Guaranteed Maximum Price)prior to this Change order was. $779,681.00 as
The QZonttact Sum)(Guaranteed Maximum Price)will be(increased)(decreased)
(unchanged) by this Change Order................... $29,322.11
The new(Contract Sum _(Guaranteed Maximum Price)including this Change Order is,...... $809,003.11
The Contract Time will be(i'ncaeased)(decreased)(unchanged by................................. 21 days
The date of Substantial Completion as of the date of this Change Order is....................... 03/01/2020
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Detailed description of change order and justification: E
1 p it f -ludes rebykling Con rat r hwa it l din u c ra ainti a
r the Architect's momrn n , Tha in r e of work also includes demolition of the exi in o
d ma ed wo trellis n ' itrlin a new wood' trellisinc lu irr f2jcan lta as per the Archre Cs tf
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r� adtiors. Tot /co of inre d sc o f w rk i 6 f. A redo ti n ire rice _ l4 b ,7
is Jag t a c_redlt for the gd final seo a to repair the existing wood tr lli , stet h rr e n ntrac surn Is as
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This change order is 6.3%of the original contract price.
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Not v lid urn it signed §y Owner Architect if a licable),Indi Contractor
ARCHITECT: i q lq,
gender at s Architects Date
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CONTRACTOR: 11/01/19 E
C 11 Dat
DIRECTOR PROJECT MANAGEMENTf ,
C ni Da
COUNTY/ASSISTANT ADMINISTRATOR: " "' "' '" 20 NOV 2019
Rom n Gastesi Date
Kevin Wilson
Christine Hurley
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Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: This is a modification of existing scope of work and an added scope of work.
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• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds$50,000 or 5% of contract price (whichever is greater). Yes ❑ No ®
If Yes, explanation as to why it is not subject for a calling for bids:
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• Project architect approves the change order. Yes ® No ❑
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If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No ® 0
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
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