Item C15 C.15
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Heather Carruthers,District 3
IleOI1da Keys Mayor Pro Tern Michelle Coldiron,District 2
- p �pw° Danny L.Kolhage,District I
aµ David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
December 11, 2019
Agenda Item Number: C.15
Agenda Item Summary #6353
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland (305) 809-5200
no
AGENDA ITEM WORDING: Approval of Jacobs Project Management Co. PSO 12/15-56 in the
amount of $199,268.00 for construction administration support services for the Departure Hall
Renovations - Restroom, Pet Relief Station and Hold Room Expansion project at Key West
International Airport. The PSO will be funded 100% from Fund 406 Passenger Facility Charge
(PFC 418).
ITEM BACKGROUND: This PSO is for Jacobs to provide construction administration support
services during the project.
PREVIOUS RELEVANT BOCC ACTION: On February 20, 2019, the BOCC grant approval to
apply for PFC Application 418.
CONTRACT/AGREEMENT CHANGES:
new PSO
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Jacobs PSO 1215-56
FINANCIAL IMPACT:
Effective Date: Upon execution
Expiration Date: 730 days after execution
Total Dollar Value of Contract: $199,268.00
Total Cost to County: -0-
Current Year Portion: same
Budgeted: yes
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C.15
Source of Funds: PFC Fund 406 (100%)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: Yes,provided under Master Agreement.
Additional Details:
12/11/19 406-63603 - PASSNGER FACILITY CHG 40 $199,268.00
REVIEWED BY:
Beth Leto Completed 11/25/2019 12:34 PM
Richard Strickland Completed 11/25/2019 1:20 PM
Pedro Mercado Completed 11/25/2019 1:52 PM
Maria Slavik Completed 11/25/2019 4:07 PM
Budget and Finance Completed 11/25/2019 4:51 PM
Kathy Peters Completed 11/25/2019 5:04 PM
Board of County Commissioners Pending 12/11/2019 9:00 AM
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MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Effective Date Upon Execution Task Order No. 12/15-56
406--636170-560620 -
Client Project No. ............................. Engineer Project o® E9Y3795A
This Task Order is entered into on the effective date noted above pursuant to the "Master
Agreement for Professional Services" between Monroe County, Florida("Client") and JACOBS
PROJECT MANAGEMENT CO. ("Consultant"), dated February 15, 2017 ("Agreement"). The
Agreement is incorporated herein and forms an integral part of this Task Order.
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Services Authorized—Departure Hall Renovations—Res m,Pet Relief Station and Hold C14
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Room Expansion—Construction Administration 0
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Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and U)
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incorporated herein, which Exhibit A is marked with the above noted Task Order No. and
consists of, page(s).
Pricing
NI Time and Expense per Agreement and Appendix B to the Agreement,
Firm Fixed Price of S _199..268
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_N/A Other(Describe):
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Services may commence on .........................E
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Services will cease &ys_� 0
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(SEAL) BOARD OF COUNTY COMMISSIONERS
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ATTEST: KEVIN MADOK,CLERK OF MONROE COUNTY,FLORIDA
Mayor/Chairman
CONSULTANT:
JACOBS PROJECT MANAGENIENT Co
............ By...............................................................
Vice President,Geographic Operations Manager
Wltnessj� Title ........
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fm�-Monroe County A0 VE
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Exhibit —Scope of Work( 1 56)
Monroe
Key West Intemational Airport(EYW)
Departurell Renovations—Restroom,Pet Relief Station and Hold
Expansion—Construction Administration
SCOEE OF WORK
Jacobs will provide construction administration support services associated with the original
scope of work for Task Order 12/15-21 and the Task Order 1 /15- 1-Supplemental#1
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trSC 1PT1ON OF WORK v
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ARTICLE D—CONSTRUCTION SUPPORT SERVICES U)
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Services during this work phase shall include the following unless otherwise noted:
• Prepare for and attend re-Construction conference. `d
• Review all shop drawings submitted by the contractors and all materials used in
the construction of the project.Assume twenty-four( )shop drawings
throughout the course of the construction project.
■ Respond to I's and prepared Meld sketches as necessary. Assume eighty( 0) LO
R.F1's throughout the course of the construction project.
• Attend i-weekly site visits and project related meetings. Assume twenty(26)
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site visits throughout the course of the construction project. (n
• Attend bi-weekly telcon project related meetings. Assume twenty(26) L
throughout the course of the construction project. 0
■ Prepare and negotiate change orders,as necessary.Assume four( )change
orders.
■ Attend final inspection meeting and generate report. Attend follow up to the
final inspection meeting
■ Review close out documentation.
• Edit electronic drawing files to produce record drawings from are drawings
provided by the Contractor.
■ Review and approve Pay Application submitted by the Contractor.
■ Review quality control testing performed by the contractor and review results.
■ Quality assurance testing included.
Services for Article D will be provided under a iump sum basis based on a 352-calendar day
construction completion schedule.
ASSUMPTIONSQUALIFICATIONS AND
For the purpose of providing a stipulated fee amount, this proposal has been based on the
following qualifications and assumptions
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• Construction Administration services are based upon the following: 20 shop
drawings/product submittals.Our assumption is 80%of submittals will be
approved on the first review and 20%will require re-submittal for a total of 24
submittal reviews.
• Construction Administration services are based upon the following: 80 Requests
for Information(RFI's).
• Construction Administration Services for site visits consists of providing 26
visits(one person) for a total of 26 site visits throughout the duration of
construction.
• Contract Administration does not include maintenance or preparation of As-Built
drawings which is the contractor's responsibility.
• Quality Control is the responsibility of the contractor.
• Architect/Engineer special or threshold engineer inspections are not included.
• Services not described in the scope of work are not included. L?
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Preparing Record Drawings-Record drawings will be prepared,in part,on the basis of C14
information compiled and furnished by others,and may not always represent the exact location, o
type of various components,or exact manner in which the project was finally constructed.Jacobs IL
is not responsible for any errors or omissions in the information from others that is incorporated U)
into the record drawings 0
Review orThird-Party Design-Any review by Jacobs of design prepared by a third- party shall
be for general conformance with the design intent,drawings and specifications but not a complete C14
review of all design details and calculations, The Designer and their design professionals shall
remain responsible for the accuracy and completeness of their design and construction
documents. Jacobs does not assume any liability for work product(s)prepared by third parties,
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including but not limited to design and related work and makes no representation or warranty LO
regarding same. Jacobs will reasonably rely upon the accuracy,and completeness of the
information/data provided by the Client or other third parties. o
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Construction Phase Services- If this Agreement includes the furnishing of any Services during U)
the construction phase of the project,the following terms will apply: (a) If JACOBS is called 0
upon to observe the work of CLIENT's construction contractor(s)for the detection of defects or
deficiencies in such work,JACOBS will not bear any responsibility or liability for such defects or
deficiencies or for the failure to so detect. JACOBS shall not make inspections or reviews of the
safety programs or procedures of the construction contractor(s),and shall not review their work E
for the purpose of ensuring their compliance with safety standards. (b) If JACOBS is called
upon to review submittals from construction contractors,JACOBS shall review and approve or
take other appropriate action upon construction contractor(s)' submittals such as shop drawings, <
product data and samples,but only for the limited purpose of checking for conformance with
information given and the design concept expressed in the contract documents. JACOBS' action
shall be taken with such reasonable promptness as to cause no delay in the work while allowing
sufficient time in JACOBS' professional judgment to permit adequate review. Review of such
submittals will not be conducted for the purpose of determining the accuracy and completeness of
other details such as dimensions and quantities. (c) JACOBS shall not assume any responsibility
or liability for performance of the construction services,or for the safety of persons and property
during construction,or for compliance with federal,state and local statutes,rules,regulations and
codes applicable to the conduct of the construction services. JACOBS shall have no influence
over the construction means, methods,techniques,sequences or procedures. Construction safety
shall remain the sole responsibility of the construction contractor(s). (d) All contracts between
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CLIENT and its construction contractor(s)shall contain broad form indemnity and insurance
clauses in favor of CLIENT and JACOBS, in a form satisfactory to JACOBS.
On-Site Services During Construction-The presence or duties of Jacobs' personnel at a
construction site,whether as onsite representatives or otherwise,do not make Jacobs or Jacobs'
personnel in any way responsible for those duties that belong to Client and/or the construction
contractor or other entities,and do not relieve the construction contractor or any other entity of
their obligations,duties,and responsibilities,including,but not limited to,all construction
methods,means,techniques,sequences,and procedures necessary for coordinating and
completing all portions of the construction work in accordance with the construction Contract
Documents and any health or safety precautions required by such construction work.
Jacobs and Jacobs' personnel have no authority to exercise any control over any construction
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contractor or other entity or their employees in connection with their work or any health or safety LO
precautions and have no duty for inspecting,noting,observing,correcting,or reporting on health
or safety deficiencies of the construction contractor(s)or other entity or any other persons at the
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site except Jacobs' own personnel. (n
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The presence of Jacobs' personnel at a construction site is for the purpose of providing to Client a 0
greater degree of confidence that the completed construction work will conform generally to the
construction documents and that the integrity of the design concept as reflected in the
construction documents has been implemented and preserved by the construction contractor(s). C14
Jacobs neither guarantees the performance of the construction contractor(s)nor assumes
responsibility for construction contractor's failure to perform work in accordance with the
construction documents.
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Items identified as not included or limited in the scope of services can be provided or expanded N
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upon as additional services under a separate agreement or supplemental to this agreement. 0
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COMPENSATION .0
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See attached spreadsheet.
Direct project expenses will include printing, presentation material, travel, travel related costs,
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delivery, and other costs directly associated with the performance of our work our included in the
lump sum costs provided.
SCHEDULE
We anticipate completion of the deliverables in accordance with the following schedule:
The overall duration of this effort will be as noted below:
Item Dgration
D. Construction Support Services 352 calendar days from the contractor's notice to
proceed.
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