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Item C18 C.18 t, BOARD OF COUNTY COMMISSIONERS County of Monroe Mayor Heather Carruthers,District 3 IleOI1da Keys Mayor Pro Tern Michelle Coldiron,District 2 - p �pw° Danny L.Kolhage,District I aµ David Rice,District 4 Sylvia J.Murphy,District 5 County Commission Meeting December 11, 2019 Agenda Item Number: C.18 Agenda Item Summary #6358 BULK ITEM: Yes DEPARTMENT: Airports TIME APPROXIMATE: STAFF CONTACT: Richard Strickland (305) 809-5200 no AGENDA ITEM WORDING: Approval of State of Florida Department of Transportation Supplemental Joint Participation Agreement Number Three to Contract Number G0I22 adding $200,000.00 in addtional funding to conduct Planning Studies at the Florida Keys Marathon International Airport, to be funded 80% FDOT and 20% Marathon Airport operating funds. ITEM BACKGROUND: This grant is to conduct planning studies at the Florida Keys Marathon International Airport(MTH). These efforts include design and construction and other planning study related activities including, but not limited to, rates and charges, drainage pond, wayfinding signage, obstruction and development analysis, cost estimates, facility conditions assessment and inspection, feasibility and security assessments. PREVIOUS RELEVANT BOCC ACTION: The BOCC granted approval of original FDOT Grant G0I22 on January 18, 2017, Supplemental Joint Participation Agreement Number One on October 18, 2017, and SJPA Number Two on October 17, 2018. CONTRACT/AGREEMENT CHANGES: Total project cost increases by $250,000.00 from $625,000.0 to $875,000.00 and FDOT funding increases by $200,000.00 from $500,000.00 to $700,000.00 STAFF RECOMMENDATION: Approval. DOCUMENTATION: FDOT G0I22 SJPA 3 MTH Plan Studies FINANCIAL IMPACT: Effective Date: Upon execution Expiration Date: December 31, 2021 Packet Pg. 636 C.18 Total Dollar Value of Contract: $200,000.00 Total Cost to County: -0- Current Year Portion: same Budgeted: yes Source of Funds: FDOT Grant G0I22 (80%) and MTH Operating Fund 403 (20%) CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: no Additional Details: 12/11/19 403-63502 - MARATHON AIRPORT R & R $50,000.00 REVIEWED BY: Beth Leto Completed 11/25/2019 1:38 PM Richard Strickland Completed 11/25/2019 1:41 PM Pedro Mercado Completed 11/25/2019 1:51 PM Budget and Finance Completed 11/25/2019 4:02 PM Maria Slavik Completed 11/25/2019 4:10 PM Kathy Peters Completed 11/25/2019 4:12 PM Board of County Commissioners Pending 12/11/2019 9:00 AM Packet Pg. 637 C.18.a STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 725A30-( PUBLIC TRANSPORTATION PUBLIC TRANSPORTATIO SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT 'y' Number Three Page of Financial Project No(s): 43928619401 Fund: DPTO FLAIR Category: 088719 Function: 215 Object Code: 751000 Federal No.: Org.Code: 55062020629 (item-segment-phase-sequence) DUNS No.: 80-939-7102 Vendor No.: F596000749063 Contract No.: G0122 Catalog of Federal Domestic Assistance Number: Catalog of State Financial Assistance Number: 55.004 CFDA Title: CSFA Title: FL Keys Marathon Planning Studies THIS AGREEMENT, made and entered into this day ofIL by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter referred to as the Department, and Monroe County Airports-Florida Keys Marathon Int'I Airport LN 3491 South Roosevelt Blvd., Key West, FL 33040 _....... __mm... �.. ._ _...........__ ..... hereinafter referred to as Agency. WITNESSETH : WHEREAS, the Department and the Agency heretofore on the 7th day of February 2017U. e entered into a Joint Participation Agreement; and Ln WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment"A"appended hereto; and WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment "A"for a total Department Share of$700,000.00 NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flov from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amender and supplemented as follows: IL 1.00 Project Description: The project description is amended L CD Adding funding allocation for FY2020. Existing scope remains unchanged. U. Packet Pg. 638 C.18.a 725-0M PUBLIC TRANSPORTATII 12 Page 2 of 2.00 Project Cost: Paragraph 3.00 of said Agreement is 0 increased/ decreased by $250,000.00 bringing the revised total cost of the project to $875,000.00 Paragraph 4.00 of said Agreement is 0 increased/ F decreased by $200,000.00 bringing the Department's revised total cost of the project to $700,000.00 F 3.00 Amended Exhibits: Exhibit(s) 6 of said Agreement is amended by Attachment"A". 4.00 Contract Time: IL Paragraph 16.00 of said Agreement December 31st 2022 ... .............. 04 LN 5.00 E-Verify CD Vendors/Contractors: 1. shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Vendor/Contractor during the term of the contract; and U. 2. shall expressly require any subcontractors performing work or providing services pursuant to the state contra - to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment Ln eligibility of all new employees hired by the subcontractor during the contract term. IN U. 4i E Packet Pg. 639 C.18.a 725-030 PUBLIC TRANSPORTATI, 12 Page 3 of 43928619401 Financial Project No(s) Contract No. G0122 Agreement Date Except as hereby modified, amended or changed, all other terms of said Agreement dated February 7th 2017 and any subsequent supplements shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first above written. CNI L AGENCY FDOT E Monroe County Airports-Florida Keys Marathon Int'I See attached Encumbrance Form for date of Funding --- © Approval by Comptroller U. AGENCY NAME Ln SIGNATORY(PRINTED OR TYPED) LEGAL REVIEW DEPARTMENT OF TRANSPORTATION SIGNATURE Hdarold Desdunes DEPARTMENT OF TRANSPORTATION Director of Transportation Development TITLE TITLE IL .. 04 w, CV '70�"O'-Iou 00 Pv � ....,w r CDO ASSISTANT C UN A "t" U. E Packet Pg. 640 C.18.a 725-osa4 PUBLIC TRANSPORTATIC 12/' Page 4 of 1 43928619401 Financial Project No(s) Contract No. G0122 Agreement Date 2 ATTACHMENT"N' SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between a. the State of Florida, Department of Transportation and Monroe County Airports-Florida Keys Marathon Int'I Airport 3491 South Roosevelt Blvd., Key West, FL 33040 dated DESCRIPTION OF SUPPLEMENT(Include justification for cost change): E Adding funding allocation for FY2020. Existing scope remains unchanged. U. Ln I. Project Cost: As Approved As Amended Net Change $625,000,00 $875,000.00 $250,000.0 Total Project Cost $625,000.00 $875,000.00 $250,000.0 IL Fund Participation: As Approved As Amended Net Change Department: $500,000.00 $700,000.00 $200,000.0 cq Agency: $125,000.00 $175,000.00 $50,000.0 OcD $0.0 00 U. Total Project Cost $625,000.00 $875,000.00 $250,000.0 E Comments: "It is the intent of the Department to reimburse the Agency up to 80%of the total non-federal share of the eligible projec cost up to the Department's maximum participation amount." Packet Pg. 641 C.18.a To:Dionne.Richardson@dot.state.fl.us FLORIDA DEPARTMENT OF TRANSPORTATION FUNDS APPROVAL G0122 9/30/2019 CONTRACT INFORMATION Contract: G0122 Contract Type: GD-GRANT DISBURSEMENT(GRANT) Method of Procurement: G-GOVERMENTAL AGENCY(287.057,F.S.) Vendor Name: MONROE COUNTY BOCC VendorlD: F596000749053 Beginning Date of This Agreement: 02/0 712 0 1 7 04 CD Ending Date of This Agreement: 12/31/2021 Contract Total/Budgetary Ceiling: ct=$700,000.00 Description: Planning Study for Marathon Airport. U. FUNDS APPROVAL INFORMATION Ln FUNDS APPROVED/REVIEWED FOR ROBIN M.NAITOVE,CPA,COMPTROLLER ON 9/30/2019 Action: Supplemental Reviewed or Approved: APPROVED Organization Code: 55062020629 Expansion Option: A9 Object Code: 751000 IL Amount: $200,000.00 Financial Project: 43928619401 Work Activity(FCT):' 21504 u CFDA: 04 CD Fiscal Year: 2020 Budget Entity: 55100100 U. Category/Category Year: 088719/20 4i r- Amendment ID: S003 E Sequence: 00 User Assigned ID: SJPA 3 Enc Line(6s)/Status: 0004/04 Total Amount: $200,000.00 Packet Pg. 642