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Item D3 D.3 t, BOARD OF COUNTY COMMISSIONERS County of Monroe Mayor Heather Carruthers,District 3 IleOI1da Keys Mayor Pro Tern Michelle Coldiron,District 2 �pw° Danny L.Kolhage,District I David Rice,District 4 Sylvia J.Murphy,District 5 County Commission Meeting December 11, 2019 Agenda Item Number: D.3 Agenda Item Summary #6335 BULK ITEM: Yes DEPARTMENT: Local Disaster Recovery TIME APPROXIMATE: STAFF CONTACT: Helene Wetherington (305) 289- 2524 NA AGENDA ITEM WORDING: Approval of Amendment 2 to the Inter-local Agreement (ILA) between Monroe County and the South Florida Regional Planning Council to approve a time extension, from November 30 to December 30 for delivery of the final plan; and, from January 15 to February 28, for the printing of the Post Disaster Recovery Strategy to coordinate proposed activities with the newly issued draft Community Development Block Grant-Mitigation Program (CDBG- MIT) for Infrastructure Mitigation State Action Plan. ITEM BACKGROUND: Hurricane Irma, a Category 4 hurricane, made landfall in the Florida Keys on September 10, 2017, causing the destruction and significant flooding of low-lying areas throughout the Florida Keys. South Florida Regional Planning Council, in partnership with Ovid Solutions, is developing the Long-term Post Disaster Recovery Strategy which will: 1. Outline Post Disaster Recovery Actions for all of Monroe County, including the cities 2. Include a list of prioritized recovery and resiliency projects for potential funding (see attached) 3. Detail the long-term recovery roles and responsibilities, which were performed by Monroe County Departments in the aftermath of Hurricane Irma and continue to the present. This has been an ongoing effort since the original interlocal agreement was developed. To date, staff, along with Consultants have met with community members. Focus has been on unmet needs, as well as formulating the recovery plan to follow the Community Development Block Grant — Disaster Recovery (CDBG-DR) Action Plan, adopted by the Department of Economic Opportunity (DEO). The CDBG-DR Action Plan was originally written to primarily address housing needs, with the original congressional appropriation of$616 Million that included the following programs: • Housing Repair Program: $346 Million with a $50 Million Keys Set Aside • Workforce Affordable Rental New Construction Program: $100 Million with $25 Million Keys Set Aside • Workforce Affordable Rental New Construction Program: $20 Million no Keys Set Aside Packet Pg. 764 D.3 • Land Acquisition for Affordable Workforce Housing: $20 Million with $10 Million Keys Set Aside • Voluntary Home Buyout Program: $75 Million with a $10 Million Keys Set Aside • Recovery Workforce Training: $20 Million with no Keys Set Aside • Business Recovery Grant: $60 Million with no Keys Set Aside • Infrastructure Repair and Mitigation Program: $81Million Congress approved additional disaster supplemental appropriations of $633,485,000 for the Community Development Block Grant-Mitigation Program (CDBG-MIT) for Infrastructure Mitigation. The Department of Economic Opportunity (DEO) will develop an Action Plan to prioritize program funds and has asked the Hurricane Irma impacted region to provide feedback on priority large-scale, regional infrastructure resilience projects, so the County can respond to DEO's request for feedback on our community needs. In order to incorporate the CDBG-MIT program requirements, which will be detailed in the DEO State Action Plan within the Recovery Strategy, we ask approval to extend the deadline for the submission of the final deliverable of the Recovery Strategy and printing of the plan. We have revised Attachment 2, Task Delivery and Payment Schedule of the Inter-local Agreement. The revisions do not impact the project budget. CURRENT EXECUTED CONTRACT-TIME SCHEDULE Packet Pg. 765 Task 1 Project IManagement K,ick-Off Meeting and Detailed Project May 23—June 1, $4,535,010 Management Plan 201.9 (Co�mpllete) — mr ............. Task 2,. Surnmary of current local recovery plans, policies ands status,of $15,0410.00 disast(,�r impacts and recovery activities to-date in its municipalities June 14,,2019 (complete) .............---- Task I, Post-Disaster Recovery Strategy Stakeholder Grv,ip May 29, 20,19 $2,625,00 ............................. (Complete) Tas,k 4ia raft Strategic Planning 49Workshop Session and Supporting $5, U0 els May 29, 20119 (Comp�letv), ............ ...................... ------- Task,5: Workshop Pireparation Coordination Call with Monroe County $1,910,00 Project Management Team Mlay 2,91,2019 �Cornpilete) ............. I................ 11 Task 6, Strategic IPlanning Workshop (scheduled June 3, 2019) June 3, 2019 10,265-010 (Complete) .......... ------------------ ......................................................................................... ............ Task 7� Op,eratio�nal �Recovery. Support Functioris Sept. 3,0, 2019 $4,535,010 ........................................... Workshop Preparation Coordination Call with Monroe County $1,885.00 Project Management Team andl Proposed Per Leads Oct. 15, 2019 Task Opera t i o i n a I R e co v ery Support FurmdonS Workshop Oct. 30, 20191 $6,3 6 5.0 0 ............. ................ ——---------- . ... cask 10� Oraift Post-Disaster Recovery Strategy Nov, 30, 2019 S U B T 0 T AL $67,600,00 .............................. Es,timiated Travel As incurred $75,00-010 fstimated Graphics Support/Print/Deliveryof 200 bound copies** By no later than $4,0=00 _,Ja uajj5, 2.020 ................................ MisceHaneous As incurred $9100,00 ... ............................... .......... wo ....................... Resources in these fines may be, used in similzarly starred lines to address shortfalls if reeded ................ ........... NEW PROPOSED TIMESCHEDULE Packet Pg. 766 Task 1: ProjectII' anagernent Kick-Off Meeti'ing and IDetaiiled Project May 23—June 1, , 4,5 3 5.0110 Management P'llain 20,19 (Complete) Task 2: Summary of current Iloc�al recovery plans, policies and status of $15,040.0110 disaster iirrmlpacts,and recoveirlyactivities to-date in its rnlunidpalibes 11une 14,2019, (Cornp1l,ete) Task I Post-Di'saster Recovery Strategy StaJkeholder Group May 29, 2019 $2,625.0110 (Cornpll,ete) Task 4: Draft Strategic IPlainning Workshop Session and Supporting $5,490.0110 Materials May 29, 2019 (Cornp1l,ete) Task 5: Workshop Preparation Colo ril nai tio in Call with IMonroe County $�1'910l.ol0 Project M ainagernent Team May 29, 2019 (Cornp1l,ete) Task 6: Strategic Planning Workshop (s,cheduiled June 3, 2019) Judne 3, 2019 $10l)265.0110 (Comptete) Task 7: Opleirational Recovery Support Functions Selpt. 30, 2019 $4,535.0110 Task 8: Workshop Preparation Colordlination Call with IMonroe County $1,885.0110 Project M ainagernent Team rand Proposed pos,ed RSF (Leads Oct. 15,2019 Task 9: Opleirational Recovery Support Functions Workshop Oct. 30l"2019 $6,365.0110 Task 101: Draft Post-Disasteir Recovery Strategy December 301, $14,950.0110 20,19 SUBTOTAL $67,600 W Estimated TiraivO As incurred $7,500.0110 Estimated Giraphi'cs Support Print Delivery of 200 bound copies": By no lateir thain $4,01100.0110 February 28, 20120 Mjscel]ane,ous*:" As incurred $900l.ol0 Resources i'in th ese limes i n si mi I a irly stairred limes to address shortfafls if ineelded. PREVIOUS RELEVANT BOCC ACTION: May 22, 2019,Agenda Item D.2, #5287 CONTRACT/AGREEMENT CHANGES: Revised task delivery schedule STAFF RECOMMENDATION: Approval DOCUMENTATION: EXECUTED AMENDMENT 2 - ILA SFRPC (1127 19) FR-6109-N-02-CDBG-Mitigation-Notice SFRPC Monroe County I st Amendment signed by SFRPC with legal stamp. Packet Pg. 767 D.3 1st Amendment 10/16/2019 FINANCIAL IMPACT: Effective Date: Upon approval 12/11/19 Expiration Date: Upon completion of Project Total Dollar Value of Contract: 80,000.00 Total Cost to County: None Current Year Portion: NA Budgeted: No Source of Funds: NA CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: NA If yes, amount: Grant: County Match: $ 0 Insurance Required: 0 Additional Details: REVIEWED BY: Helene Wetherington Completed 11/22/2019 2:32 PM Assistant County Administrator Christine Hurley Completed 11/22/2019 2:35 PM Christine Limbert Completed 11/22/2019 3:04 PM Budget and Finance Completed 11/25/2019 9:46 AM Maria Slavik Completed 11/25/2019 11:10 AM Kathy Peters Completed 11/25/2019 11:38 AM Board of County Commissioners Pending 12/11/2019 9:00 AM Packet Pg. 768 D.3.a AMENDMENT 2 TO THE INTERLOCAL AGREEMENTIL gj BETWEEN SOUTH FLORIDA REGIONAL PLANNING COUNCIL AND MONROE COUNTY THIS AMENDMENT 2 to the INTERLOCAL AGREEMENT(ILA) is entered into this 11t"day of December, 2019 between Monroe County, a political subdivision of the State of Florida (herein after"COUNTY")and the South Florida Regional Planning Council, a state regional planning agency(herein after"SFRPC") WHEREAS, on May 22, 2019 the parties executed an ILA outlining scope of services to develop a Post Disaster Recover Strategy(PDRS)for Monroe County; and WHEREAS, on October 16, 2019 the parties entered into Amendment 1 to the ILA to revise Attachment 1- Scope of Service and Timeline and Attachment 2-Task Delivery and Payment Schedule to extend the dates: and a� WHEREAS,the parties wish to extend the deadline for delivery of the final plan from November 30, 2019 0 to December 30, 2019 and printing the Post Disaster Recovery Strategy from January 15, 2020 to February 28, 2020; 0 NOW THEREFORE, in consideration of the mutual promises contained herein, the COUNTY and the SFRPC agree to amend the ILA as follows: 1. Amend Attachment 1-Scope of Services and Timeline to extend deadline for delivery of the final plan from November 30, 2019 to December 30, 2019 and the January 15, 2020 date to February 28, 2020 for Printing and Delivery of the Strategy. 2. Amend Attachment 2-Task Delivery and Payment Schedule to extend deadline for delivery of the final plan from November 30, 2019 to December 30, 2019 and the January 15, 2020 date g 2 to February 28, 2020 for Printing and Delivery of the Strategy. 3. All other terms and condition of the ILA, as amended per Amendment 1 and this Amendment, remain in effect and unchanged. N IN WITNESS WHEREOF each party hereto has caused this Agreement to be executed by its duly authorized representative. IL (SEAL) BOARD OF COUNTY COMMISSIONERS U- Attest: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA N By BY Deputy Clerk Mayor/Chairman South Florida Regional Planning Council Isabel Cosio Carballo, MPA 3 Executive Director, SFRPC w API RO ED AS TO FO , . J,0AE E S MUEL S. 'OREN, E General Counsel to SFRPC Packet Pg. 769 D.3.a a ATTACHMENT 1 UPDATED AND AMENDED 3 Monroe County Post-Disaster Recovery Strategy Scope of Services and Timeline The Monroe County Post-Disaster Recovery Strategy (PDRS) will serve as a comprehensive strategy to guide major 0 long-term recovery projects and priorities for the county and its municipal jurisdictions including the cities of Key West, Marathon, Key Colony Beach, Layton and the Village of Islamorada. This strategy will reflect the guidance and best practices provided by the State of Florida, Federal Emergency Management Agency and the American U) Planning Association. This strategy will address the following five priority areas for the recovery of Hurricane Irma as well as set up operational functions for future disasters. 1. Community Planning and Capacity Building: This priority area will focus on current ongoing community 0 planning efforts as well as help to develop additional efforts that may be needed to carry out PDRS cv objectives. 2. Economic Recovery—Business and Tourism: Economic recovery and revitalization strategies should focus on supporting the tourism economy and businesses, with full participation from business leaders and Chambers of Commerce. cv 3. Housing: This priority area will focus on ongoing workforce and affordable housing challenges in the g 2 community and build strategies for addressing the needs of residents in the post-disaster environment. It will also build an operational component for addressing temporary housing needs in the wake of future disasters. cv 4. Infrastructure Systems: This priority area will focus on the opportunity to build resilience and support economic revitalization efforts. While repair and reconstruction efforts are well on their way, additional areas of vulnerability will be identified, along with strategies to make the community more resilient to future disaster impacts. This may include commercial corridor enhancement opportunities, augmenting (s communication system interruptions, building more resilient water supply infrastructure and exploring alternative transportation options. 5. Finance and Administration: This priority area will focus on developing a strategy to make needed changes to policies and procedures in the post-disaster environment, as well as implement funding requests to support projects. U Packet Pg. 770 D.3.a In addition,the following two areas will be captured, based on existing ongoing local efforts. a IL 6. Natural and Cultural Resources— Environment: This priority area will focus on how to integrate ongoing Us environmental and natural/cultural resource efforts and build a unified vision to balance environmental _ restoration and preservation with other community interests. 7. Health and Human Services — Unmet Human Needs: This priority area will focus on ongoing needs to support the health and wellbeing of members of the community, especially low-income residents and senior citizens, who experience challenges in the wake of a disaster. 0 ° Task 1: Project Management Kick-Off Meeting and Detailed Project Management Plan The kick-off meeting will be held within 15 business days of contract execution, unless Monroe County and the South Florida Regional Planning Council determines that scheduling conflicts with key stakeholders do not allow for adequate participation. The purpose of this meeting is to discuss the project purpose, goals, deliverables, timeline and administrative details. At this meeting, the South Florida Regional Planning Council will detail to the Monroe County Project Management Team the project scope and project management timeline and receive N feedback from kick-off meeting participants on how to best proceed with the project. Monroe County will determine the membership of the Monroe County Project Management Team.The meeting may be conducted via conference call or in-person. Monroe County, in partnership with its municipal jurisdictions, will provide the audio communications technology to conduct conference calls. Deliverables: 0 1. Kick-Off Meeting Agenda Us 2. Kick-Off Meeting Summary 3. Project Management Plan Proposed Timeline: May 23—June 1, 2019 (Status: Complete) Task 2: Draft Summary of current local recovery plans, policies and status of disaster impacts and recovery IL IL activities to-date in Monroe County and its municipalities Within five days of the kick-off meeting, the county and municipalities will send supporting recovery policies (including legal policies), procedures, administrative codes and after-action reports, which have guided post- `d disaster recovery and redevelopment to-date in Monroe County and its municipalities.This can include: LU 1. Local comprehensive plan policies, 2. Local recovery plans, LU 3. Post-disaster recovery ordinances, 4. Housing strategies, and LU 5. Any other documents that the cities or counties feel are critical to include in post-disaster recovery. LU Within two-weeks of the kick-off meeting, the South Florida Regional Planning Council will prepare a Post-Disaster LU Analysis that includes the following sections: 1. Executive Summary of the Post-Disaster Analysis 2. Analysis of current plans, policies and procedures which were inadequate to address post disaster recovery and will require revision Packet Pg. 771 D.3.a 3. A summary of disaster impacts in Monroe County and its municipalities 4. A summary of current projects and programs that are underway to address disaster impacts. CL CL 5. A summary of remaining gaps and unmet needs 6. Recommendations for revisions to current plans and policies ° Deliverables: Post-Disaster Analysis Proposed Timeline:June 14, 2019 (Status: Complete) Task 3: Post-Disaster Recovery Strategy Stakeholder Group The South Florida Regional Planning Council will prepare a list of potential local and regional stakeholders to be included in each of the five-priority area working groups. This group will include county and municipal staff as well as other leaders in the community from the private sector and non-profit community. o 0 Deliverables: 0 List of Post-Disaster Recovery Strategy Stakeholder Group Members cv Proposed Timeline: May 29, 2019 (Status: Complete) Task 4: Draft Strategic Planning Workshop Session and Supporting Materials E The South Florida Regional Planning Council will develop workshop support materials for each of the five priority area work groups. The focus areas, Finance and Administration, and Environment may not result in separate working groups but will be supported through interagency coordination via conference calls. The workshop 2 materials will include a summarized version of the Post-Disaster Analysis, outline of the PDRS, agenda, discussion questions and worksheets for each focus area, and an online survey distributed in advance of the meeting. In addition, the South Florida Regional Planning Council will prepare a detailed process agenda for the Monroe County Project Management Team that will describe meeting objectives, format and a script on how the meeting will be ran efficiently, with full participation of stakeholders to achieve defined meeting outcomes. CL Deliverables: 1. Process agenda 2. Outline of PDRS 3. Meeting agenda LU Proposed Timeline: May 29, 2019 (Status: Complete) LU Task 5:Workshop Preparation Coordination Call with Monroe County Project Management Team LU The South Florida Regional Planning Council will conduct a conference call with the Monroe County Project Management Team to ensure that the workshop will meet all project goals. At least one week in advance of this LU meeting, the South Florida Regional Planning Council will provide a copy of a detailed process agenda to the LU Monroe County Project Management Team for review. Packet Pg. 772 D.3.a Deliverable: IL �3 1. Meeting summary Proposed Timeline: May 29, 2019 (Status: Complete) Task 6:Strategic Planning Workshop Based on the input received from the Monroe County Project Management Team, the South Florida Regional Planning Council will finalize all meeting materials and carry out the on-site workshop with stakeholders, as described in the process agenda. Following the meeting, the South Florida Regional Planning Council will develop a summary of workshop outcomes to be included in the PDRS. The workshop is currently scheduled for June 3, 2019 in Marathon, Florida. a� Deliverables: 0 1. Attend workshop and provide summary of workshop outcomes 0 Proposed Timeline; June 7, 2019 (Status: Complete) Task 7: Operational Recovery Support Functions Based on the ad hoc structure that was formed post-Hurricane Irma and guidance from FEMA's National Disaster Recovery Framework, the South Florida Regional Planning Council will develop operational recovery support < functions (RSF) for Monroe County to be implemented in future disasters. This will memorialize the roles and cv responsibilities that many individuals played in the wake of Hurricane Irma, as well as build in best practices from g FEMA's National Disaster Recovery Framework. 2 Deliverables: cv 1. Draft Operational Recovery Support Functions with roles and responsibilities defined. Propose I Timeline. September 30, 2019 IL (n Task 8:Workshop Preparation Coordination Call with Monroe County Project Management Team and Proposed RSF leads cv At least one week in advance of this conference call, Monroe County will distribute the Draft Operational Recovery Support Functions to all proposed RSF leads for review and consideration. The South Florida Regional Planning Council will then lead a conference call discussion to get buy-in from participants and solidify roles and responsibilities. Deliverables: 1. Meeting Summary W Proposed Timeline: October 15, 2019 Packet Pg. 773 D.3.a Task 9: Operational Recovery Support Functions Workshop The South Florida Regional Planning Council will facilitate a workshop with all RSF leads and RSF participants to describe roles and responsibilities in the post-disaster environment. This is meant to serve as an opportunity to introduce the way that this group can interact with the state and federal recovery support functions as well as allow all RSFs to understand how their role fits into the bigger picture of long-term recovery. Deliverables 1. Summary of workshop outcomes Proposed Timeline: October 30, 2019 Task 10: Draft Post-Disaster Recovery Strategy Based on the outline developed earlier in the project, along with the Post-Disaster Analysis and feedback from the strategic planning session and Operational Recovery Support Functions, the South Florida Regional Planning Council will prepare the final Post-Disaster Recovery Strategy. This will include a detailed, prioritized list of site- 0 specific projects, which will expedite recovery in Monroe County as well as a series of graphic tools to clearly and simply communicate the project priorities to a larger audience. For each project, the South Florida Regional Planning Council will develop implementation strategies including funding recommendations, if needed, as well as potential partners and an analysis of regulatory, political and environmental challenges. The plan will be developed in draft form for review by all stakeholders and final approval by the Monroe County Board of County E Commissioners and its municipalities. .� cv Deliverables: g 2 1. Draft Monroe County Post-Disaster Recovery Strategy in Word and PDF format. 2. Presentation of the Draft Plan to the PDRS Stakeholder followed by a presentation to the Monroe County Commission �- cv 3. Finalization of Plan Proposed Timeline: December 30, 2019 Print PDRP: The South Florida Regional Planning Council will reserve funding for professional printing of an _ estimated 200 bound final Post-Disaster Recovery Strategies that are color, two-sided and up to 100 pages in cv length. LU Proposed Timeline for Printin and Delius to Monroe Count : By no later than February 28, 2020 LU In person Meetings, as coordinated by the County: Consultant will attend in person meetings before the public, special interest groups, Board of County Commissioners or other groups, as coordinated by the County,for all LU tasks included in this phase for$2000 per meeting per person. U LU The total fee for travel shall not exceed $8,000.00 LU Packet Pg. 774 D.3.a ATTACHMENT 2 U IL UPDATED AND AMENDED Task Delivery and Payment Schedule 3 This is a fee/deliverables-based contract: Task 1: Project Management Kick-Off Meeting and Detailed Project May 23—June 1, $4,535.00 Z Management Plan 2019 (Complete) Task 2: Summary nl recovery c current of curr local plans, policies s pollicies and status of $15,040.00 � disaster impacts and recovery activities to-date in its municipalities I June 14,2019 (Complete)....................... .. ......................... > Task 3: Post-Disaster Recovery Strategy Stakeholder Group May 29, 2019 $2,625.00mm o ...m�......... .. ........................................................................................� (Complete) Task 4: Draft Strategic Planning Workshop Session and Supporting $5,490.00 0 Materials May 29, 2019 v (Complete) Task 5: Workshop Preparation Coordination Call with Monroe County $1,910.00 Project Management Team May 29, 2019 (Complete) E Task 6: Strategic Planning Workshop (scheduled -June 3, 2019) June 3, 2019 $10,265.00 .� (Complete) cv Task 7...O.pm Operational Recovery.... _ _............. w�w ___ ____....�.�� .�..._ - pp ..... ...... ................ ....... ..... wwwwww Su ort Functions Sept. 30, 2019 $4 535 00 m„ g Task 8: Workshop Preparation Coordination Call with Monroe County $1,885.00 2 Project Management Team and Proposed RSF Leads Oct. 15, 2019 Task 9: Operational Recovery Support Functions Workshop Oct. 30, 2019 $6,365 00 Task 10: Draft Post-Disaster Recovery Strategy December 30, $14,950.00 2019 ��....................................................._................_...._......... ..�.... � ..........,,,,,,,._�-._�� .m��.m��.. ..._ _ SUBTOTAL _ $67,600.00 Estimated Trave.l *.*.................�m....................................................r.. _� .�,_....As incurred.�............�.�.�................._.._...�-..........� . $7,500.00 IL IL Estimated Graphics Support/Print/Delivery of 200 bound copies** By no later than $4,000.00 February 28, 2020 Miscellaneous ** As incurred $900.00 cv - �m ... _.. ..._....__ ....... _....... .._..........................� _. ** Resources in these lines may be used in similarly starred lines to address shortfalls if needed. I Packet Pg. 775 i D.3.c n AMENDMENT TO THE INTERLOCAL AGREEMENT BETWEEN SOUTH FLORIDA REGIONAL PLANNING CC}l1NCIL AND IV1t NROE COUNTY THIS AMENDMENT 1 to the INTERLOCAL (I is entered into this day o 2019 betweenMonroe County, a political subdivision of the State of Florida (herein after"COUNTY") � and the Seth Florida Regional Planning Council,a state regional planning alters (herein after" PC") WHEREAS,on May 22, 2019 the parties executed an ILA outlining scope of services to develop Post �a� Disaster Recover Strategy( )for Monroe County;an 11 0 WHEREAS, it is necessary to revise Attachment 1-Scope of Service and Timeline and Attachment2-Task Delivery and Payment Schedule to extend the dates as set forth in the Updated and Amended Attachment 1 and 0 I 2e cv NOW i THEREFORE,in consideration of the mutual promises contained herein,the COUNTY and the SFRPC E agree to amend the ILA as follows: Amend Attachment 1®Scope of Services and Timeline to include the Updated and Amended S Attachment 1 as set forth herein, CL 2. Amend Attachment 2-Task Delivery and PaymentSchedule to include the Updated and E Amended Attachment 2 as set forth herein. U) 3. All other terms and condition of the ILA are in effect and remain unchanged. IN WITNESSWHEREOF each arty hereto has caused this Agreement o be executed by its duly authorize representative. IL Ct (SEAL) BOARD OF COUNTY COMMISSIONERS u- At es : KEVIN MADOK,CLERK OF MONROECOUNTY, FLORIDA By ®y 2 Deputy Clerk Mayor/Chairman (SEAL) Attest: South Florida Regional Planning Council � Isabel Cosio Carballo, MPA ly Executive Director,SFRPC Title U 0 Date 0 APPROVED AS To FORM APPROVED AS TO FORM U IL u- COUNTY R EY'S OFFIC!IL iAML S.G REN,E , . E MONROE COUNTY ATTORNEY General Counsel to SFRPC � 'A A 113A !r 1ORM, :M °fR STINE LMERT-BARROWS ASSISTANT O JN A DA .�,� °' Packet Pg. 776 D.3.c 75 ATTACHMENT 1 UPDATED AND AMENDED Monroe County Post-Disaster Recovery Strategy Scope of Services and Timeline A The Monroe County Post-Disaster Recovery Strategy (PDRS) will serve as a comprehensive strategy to guide major long-term recovery projects and priorities for the county and its municipal jurisdictions including the cities of Key West, Marathon, Key Colony Beach, Layton and the Village of Islamorada. This strategy will reflect the guidance and best practices provided by the State of Florida, Federal Emergency Management Agency and the American Planning Association. This strategy will address the following five priority areas for the recovery of Hurricane Irma as well as set up operational functions for future disasters. 1. Community Planning and Capacity Building: This priority area will focus on current ongoing community planning efforts as well as help to develop additional efforts that may be needed to carry out PDRS objectives. M 2. Economic Recovery—Business and Tourism: Economic recovery and revitalization strategies should focus on supporting the tourism economy and businesses, with full participation from business leaders and Chambers of Commerce. ° 3. Housing: This priority area will focus on ongoing workforce and affordable housing challenges in the g, community and build strategies for addressing the needs of residents in the post-disaster environment. It will also build an operational component for addressing temporary housing needs in the wake of future cis disasters. 4. Infrastructure Systems: This priority area will focus on the opportunity to build resilience and support U) economic revitalization efforts. While repair and reconstruction efforts are well on their way, additional areas of vulnerability will be identified, along with strategies to make the community more resilient to E future disaster impacts. This may include commercial corridor enhancement opportunities, augmenting communication system interruptions, building more resilient water supply infrastructure and exploring alternative transportation options. 5. Finance and Administration: This priority area will focus on developing a strategy to make needed changes to policies and procedures in the post-disaster environment, as well as implement funding 0 requests to support projects. 0 0 U (n Packet Pg. 777 D.3.c In addition; the following two areas will be captured, based on existing ongoing local efforts. 6. Natural and Cultural Resources— Environment: This priority area will focus on how to integrate ongoing environmental and natural/cultural resource efforts and build a unified vision to balance environmental restoration and preservation with other community interests. a 7. Health and Human Services — Unmet Human Needs: This priority area will focus on ongoing needs to support the health and wellbeing of members of the community, especially low-income residents and .5 senior citizens, who experience challenges in the wake of a disaster. o 0 I Task 1: Project Management Kick-Off Meeting and Detailed Project Management Plan 0 The kick-off meeting will be held within 15 business days of contract execution, unless Monroe County and the South Florida Regional Planning Council determines that scheduling conflicts with key stakeholders do not allow for adequate participation. The purpose of this meeting is to discuss the project purpose, goals, deliverables, timeline and administrative details. At this meeting, the South Florida Regional Planning Council will detail to the 0 Monroe County Project Management Team the project scope and project management timeline and receive feedback from kick-off meeting participants on how to best proceed with the project. Monroe County will CL .CL determine the membership of the Monroe County Project Management Team.The meeting may be conducted via E conference call or in-person. Monroe County, in partnership with its municipal jurisdictions, will provide the audio U) communications technology to conduct conference calls. Deliverables: 1. Kick-Off Meeting Agenda IL 2. Kick-Off Meeting Summary 3. Project Management Plan Proposed Timeline May 23—June 1, 2019 (Status: Complete) U) Task 2: Draft Summary of current local recovery plans, policies and status of disaster impacts and recovery activities to-date in Monroe County and its municipalities Within five days of the kick-off meeting, the county and municipalities will send supporting recovery policies (including legal policies), procedures, administrative codes and after-action reports, which have guided post- U) disaster recovery and redevelopment to-date in Monroe County and its municipalities.This can include: 1. Local comprehensive plan policies, 0 2. Local recovery plans, 3. Post-disaster recovery ordinances, 4. Housing strategies, and 5. Any other documents that the cities or counties feel are critical to include in post-disaster recovery. U IL Within two-weeks of the kick-off meeting, the South Florida Regional Planning Council will prepare a Post-Disaster cn Analysis that includes the following sections: 1. Executive Summary of the Post-Disaster Analysis 2. Analysis of current plans, policies and procedures which were inadequate to address post disaster recovery and will require revision Packet Pg. 778 D.3.c 3. A summary of disaster impacts in Monroe County and its municipalities 4. A summary of current projects and programs that are underway to address disaster impacts. 5. A summary of remaining gaps and unmet needs 6. Recommendations for revisions to current plans and policies Deliverables: Post-Disaster Analysis Pro osed Timeline:June 14, 2019 (Status: Complete) 2 0 Task 3: Post-Disaster Recovery Strategy Stakeholder Group The South Florida Regional Planning Council will prepare a list of potential local and regional stakeholders to be 0 included in each of the five-priority area working groups. This group will include county and municipal staff as cv well as other leaders in the community from the private sector and non-profit community. Deliverables: List of Post-Disaster Recovery Strategy Stakeholder Group Members Proposed Timeline: May 29, 2019 (Status: Complete) U) Task 4: Draft Strategic Planning Workshop Session and Supporting Materials The South Florida Regional Planning Council will develop workshop support materials for each of the five priority area work groups. The focus areas, Finance and Administration, and Environment may not result in separate working groups but will be supported through interagency coordination via conference calls. The workshop IL materials will include a summarized version of the Post-Disaster Analysis, outline of the PDRS, agenda, discussion questions and worksheets for each focus area, and an online survey distributed in advance of the meeting. In addition, the South Florida Regional Planning Council will prepare a detailed process agenda for the Monroe County Project Management Team that will describe meeting objectives, format and a script on how the meeting will be ran efficiently, with full participation of stakeholders to achieve defined meeting outcomes. °M Deliverables: 1. Process agenda 2. Outline of PDRS 3. Meeting agenda U) Proposed Timeline: May 29, 2019 (Status: Complete) 0 Task 5:Workshop Preparation Coordination Call with Monroe County Project Management Team o The South Florida Regional Planning Council will conduct a conference call with the Monroe County Project IL Management Team to ensure that the workshop will meet all project goals. At least one week in advance of this meeting, the South Florida Regional Planning Council will provide a copy of a detailed process agenda to the (s Monroe County Project Management Team for review. Packet Pg. 779 D.3.c Deliverable: 1. Meeting summary Pro osed'Timeline: May 29, 2019 (Status: Complete) Task 6: Strategic Planning Workshop Based on the input received from the Monroe County Project Management Team, the South Florida Regional Planning Council will finalize all meeting materials and carry out the on-site workshop with stakeholders, as described in the process agenda. Following the meeting, the South Florida Regional Planning Council will develop a summary of workshop outcomes to be included in the PDRS. The workshop is currently scheduled for June 3, 2019 in Marathon, Florida. 0 Deliverables: 1. Attend workshop and provide summary of workshop outcomes Proposed Timeline: June 7, 2019 (Status: Complete) < CL Task 7:Operational Recovery Support Functions Based on the ad hoc structure that was formed post-Hurricane Irma and guidance from FEMA's National Disaster Recovery Framework, the South Florida Regional Planning Council will develop operational recovery support functions (RSF) for Monroe County to be implemented in future disasters. This will memorialize the roles and responsibilities that many individuals played in the wake of Hurricane Irma, as well as build in best practices from FEMA's National Disaster Recovery Framework. IL Deliverables: 1. Draft Operational Recovery Support Functions with roles and responsibilities defined. U) Proposed Timeline: September 30, 2019 Task 8:Workshop Preparation Coordination Call with Monroe County Project Management Team and Proposed RSF leads At least one week in advance of this conference call, Monroe County will distribute the Draft Operational Recovery Support Functions to all proposed RSF leads for review and consideration. The South Florida Regional Planning Council will then lead a conference call discussion to get buy-in from participants and solidify roles and responsibilities. � 0 Deliverables: o IL 1. Meeting Summary (n Proposed Timeline: October 15, 2019 Packet Pg. 780 D.3.c Task 9: Operational Recovery Support Functions Workshop The South Florida Regional Planning Council will facilitate a workshop with all RSF leads and RSF participants to describe roles and responsibilities in the post-disaster environment. This is meant to serve as an opportunity to introduce the way that this group can interact with the state and federal recovery support functions as well as allow all RSFs to understand how their role fits into the bigger picture of long-term recovery. Deliverables 1. Summary of workshop outcomes 2 0 Pro osed Timeline: October 30, 2019 0 Task 10: Draft Post-Disaster Recovery Strategy cv Based on the outline developed earlier in the project, along with the Post-Disaster Analysis and feedback from the strategic planning session and Operational Recovery Support Functions, the South Florida Regional Planning E Council will prepare the final Post-Disaster Recovery Strategy. This will include a detailed, prioritized list of site- specific projects, which will expedite recovery in Monroe County as well as a series of graphic tools to clearly and E simply communicate the project priorities to a larger audience. For each project, the South Florida Regional .� Planning Council will develop implementation strategies including funding recommendations, if needed, as well as CL potential partners and an analysis of regulatory, political and environmental challenges. The plan will be developed in draft form for review by all stakeholders and final approval by the Monroe County Board of County Commissioners and its municipalities. Deliverables: 1. Draft Monroe County Post-Disaster Recovery Strategy in Word and PDF format. U_ 2. Presentation of the Draft Plan to the PDRS Stakeholder followed by a presentation to the Monroe County Commission 3. Finalization of Plan U) Proposed Timeline: November 30, 2019 Print PDRP: The South Florida Regional Planning Council will reserve funding for professional printing of an estimated 200 bound final Post-Disaster Recovery Strategies that are color,two-sided and up to 100 pages in length. U) Proposed Timeline for Printing,jagnda Relive to Monroe County: By no later than January 15, 2020 U In person Meetings, as coordinated by the County: Consultant will attend in person meetings before the public, special interest groups, Board of County Commissioners or other groups, as coordinated by the County,for all tasks included in this phase for$2000 per meeting per person. The total fee for travel shall not exceed $8,000.00 U_ Packet Pg. 781 D.3.c ATTACHMENT 2 as UPDATED AND AMENDED ca Task Delivery and Payment Schedule This is a fee/deliverables-based contract: Task 1: Project Management Kick-Off Meeting and Detailed Project May 23—June 1, ,$453 5.00 Management Pl an 2019 (Complete) 0 ..... ..... .._. ._.. .............. Task 2: Summary of current local recovery plans, policies $15,04 and status of 0.00 � disaster impacts and recovery activities to-date in its municipalities June 14,2019 _ (Complete) m C„ -Task 3: Post-Disaster RecoverStrategy � �y Str to a gy Sta akeholder Group May 29, 2019 $2,625.00 (Complete) Task 4: Draft Strategic Planning Workshop Session and Supporting ( p $5,490.0 Materials May 29, 2019 (Complete)......................m.-...... ..............................................�... Task 5: Workshop Preparation Coordination Call with Monroe County m $1,910.00 CL E Project Management Team May 29, 2019 (Complete) U) Task 6: Strategic Planning Workshop (scheduled June 3, 2019) June 3, 2019 $10,265.00 ........ ........................................................ ((Complete) Task 7 Operational Recovery SupportFunctions Sept. 30, 2019 $4,535.00 3 Task 8: Workshop Preparation Coordination Call with Monroe County $1,885.00 IL p Leads Oct. 15 2019 Protect Management Team and Proposed RSF Lea .. — , Task 9: Operational Recovery Support Functions Workshop Oct. 30, 2019 $6,365.00 _... _.. .. ....r Task 10: Draft Post-Disaster Recovery Strat gym ov. 30 2019 $14,950.00 ... _... mm SUBTOTAL $67 600.00 Estimated Travel _._ ..m .. 0 m.. .. el As incurred $7,500.0� Estimated Graphics Support/Print/ Delivery of 200 bound copies" By no later than $4,000.00 _ January 15, 2020 E Miscellaneous **. -�,,.-..- .... .. ____.......�H . _ As incurred $900.00 addresResources s shortfalls if in elided may be used in similarly starred lines to E 0 0 0 IL (n Packet Pg. 782 D.3.c 4) 75 a A a� 0 0 cv r_ 0 U) cm IL U) U) 0 0 0 IL (n Packet Pg. 783 ,S CAURr4 0,�q� Kevin Madok, CPA •;O •...... Clerk of the Circuit Court& Comptroller—Monroe County, Florida DATE: October 22, 2019 �s TO: Helene Wetherington, Director Local Disaster Recovery Department FROM: Pamela HancoC. � SUBJECT: October 16a'BOCC Meeting Enclosed are two duplicate originals of the following item for your handling: D2 1 st Amendment to die Inter-local Agreement between Monroe County and the South Florida Regional Planning Council to approve a time extension, from October 31, 2019 to November 30, 2019, for the development of the Post Disaster Recovery Strategy to coordinate proposed activities witli the newly issued draft Community Development Block Grant Mitigation Program for Infrastructure Mitigation Code of Federal Register. Should you have any questions, please feel free to contact me at extension 3130. o 0 cv cv U) cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070 305-294-4641 305-289-6027 305-852-7145 305-8 packet Pg. 784 AMENDMENT 1 TO THE INTERLOCAL AGREEMENT BETWEEN SOUTH FLORIDA REGIONAL PLANNING COUNCIL AND MONROE COUNTY THIS AMENDMENT 1 to the INTERLOCAL AGREEMENT(ILA) is entered into this day of 2019 between Monroe County, a political subdivision of the State of Florida (herein after"COUNTY") and the South Florida Regional Planning Council, a state regional planning agency (herein after"SFRPC") WHEREAS, on May 22, 2019 the parties executed an ILA outlining scope of services to develop a Post IL Disaster Recover Strategy(PDRS) for Monroe County; and Us WHEREAS, it is necessary to revise Attachment 1-Scope of Service and Timeline and Attachment 2-Task Delivery and Payment Schedule to extend the dates as set forth in the Updated and•Amended Attachment 1 and 2: U) NOW THEREFORE, in consideration of the mutual promises contained herein,the COUNTY and the SFRPC agree to amend the ILA as follows: � a� 1. Amend Attachment 1-Scope of Services and Timeline to include the Updated and Amended Attachment 1 as set forth herein. > a> 2. Amend Attachment 2-Task Delivery and Payment Schedule to include the Updated and Amended Attachment 2 as set forth herein. 3. All other terms and condition of the ILA are in effect and remain unchanged. Swaa ° • T WHEREOF each party hereto has caused this Agreement to be executed by its duly authorized cv I ' P i e. . E k BOARD OF COUNTY COMMISSIONERS \' s IN MADOK, CLERK OF MONROE COUNTY, FLORIDA a .d, w By By Deputy Clerk Mayor/Chairman r- i 71 r`n (SEAL) ►0 ,v Attest: South Florida Regional Planning CourXii 4a -o. rn Isabel Cosio Carballo, MPA By By p� ' (iw Executive Director, SFRPC Title Date �`��— 9 APPROVED AS TO FORM APPROVED AS TO FORM &a &*w- COUNTY ATTORNEY'S OFFICE SPA UEL S. GOREN SQ. MONROE COUNTY ATTORNEY General Counsel to SFRPC IVIS , AS TO OPA 0 CHRISTINE LIMBERT-BARROWS ASSISTANT COUNTY ATTORNEY Packet Pg. 785 DATE: D.3.d ATTACHMENT 1 UPDATED AND AMENDED Monroe County Post-Disaster Recovery Strategy Scope of Services and Timeline The Monroe County Post-Disaster Recovery Strategy(PDRS) will serve as a comprehensive strategy to guide major (n long-term recovery projects and priorities for the county and its municipal jurisdictions including the cities of Key West, Marathon, Key Colony Beach, Layton and the Village of Islamorada. This strategy will reflect the guidance and best practices provided,.by the State of Florida, Federal Emergency Management Agency and the American Planning Association. This strategy will address the following five priority areas for the recovery of Hurricane Irma as well as set up operational functions for future disasters. U) 1. Community Planning and Capacity Building: This priority area will focus on current ongoing community Z planning efforts as well as help to develop additional efforts that may be needed to carry out PDRS objectives. A 2. Economic Recovery—Business and Tourism: Economic recovery and revitalization strategies should focus on supporting the tourism economy and businesses, with full participation from business leaders and Chambers of Commerce. 0 3. Housing: This priority area will focus on ongoing workforce and affordable housing challenges in the community and build strategies for addressing the needs of residents in the post-disaster environment. It E will also build an operational component for addressing temporary housing needs in the wake of future disasters. 4. Infrastructure 'Systems: This priority area will focus on the opportunity to build resilience and support economic revitalization efforts. While repair and reconstruction efforts are well on their way, additional areas of vulnerability will be identified, along with strategies to make the community more resilient to future disaster impacts. This may include commercial corridor enhancement opportunities, augmenting communication system interruptions, building more resilient water supply infrastructure and exploring alternative transportation options. 5. Finance and Administration: This priority area will focus on developing a strategy to make needed U) changes to policies and procedures in the post-disaster environment, as well as implement funding requests to support projects. Packet Pg. 786 D.3.d In addition,the following two areas will be captured, based on existing ongoing local efforts. 6. Natural and Cultural Resources— Environment: This priority area will focus on how to integrate ongoing environmental and natural/cultural resource efforts and build a unified vision to balance environmental restoration and preservation with other community interests. 7. Health and Human Services — Unmet Human Needs: This priority area will focus on ongoing needs to support the health and wellbeing of members of the community, especially low-income residents and senior citizens, who experience challenges in the wake of a disaster. a Task 1: Project Management Kick-Off Meeting and Detailed Project Management Plan The kick-off meeting will be held within 15 business days of contract execution, unless Monroe County and the South Florida Regional Planning Council determines that scheduling conflicts with key stakeholders do not allow for adequate participation. The purpose of this meeting is to discuss the project purpose, goals, deliverables, timeline and administrative details. At this meeting, the South Florida Regional Planning Council will detail to the Monroe County Project Management Team the project scope and project management timeline and receive feedback from kick-off meeting participants on how to best proceed with the project. Monroe County will determine the membership of the Monroe County Project Management Team.The meeting may be conducted via conference call or in-person. Monroe County, in partnership with its municipal jurisdictions, will provide the audio communications technology to conduct conference calls. 0 Deliverables: cv 1. Kick-Off Meeting Agenda 2. Kick-Off Meeting Summary 3. Project Management Plan Proposed Timeline: May 23—June 1, 2019 (Status: Complete) cv Task 2: Draft Summary of current local recovery plans, policies and status of disaster impacts and recovery activities to-date in Monroe County and its municipalities Within five days of the kick-off meeting, the county and municipalities will send supporting recovery policies (including legal policies), procedures, administrative codes and after-action reports, which have guided post- disaster recovery and redevelopment to-date in Monroe County and its municipalities.This can include: 1. Local comprehensive plan policies, U) Ir- 2. Local recovery plans, 3. Post-disaster recovery ordinances, 4. Housing strategies,and 5. Any other documents that the cities or counties feel are critical to include in post-disaster recovery. Within two-weeks of the kick-off meeting,the South Florida Regional Planning Council will prepare a Post-Disaster Analysis that includes the following sections: 1. Executive Summary of the Post-Disaster Analysis 2. Analysis of current plans, policies and procedures which were inadequate to address post disaster recovery and will require revision Packet Pg. 787 D.3.d 3. A summary of disaster impacts in Monroe County and its municipalities 4. A summary of current projects and programs that are underway to address disaster impacts. 5. A summary of remaining gaps and unmet needs 6. Recommendations for revisions to current plans and policies Deliverables: Post-Disaster Analysis IL �3 Proposed Timeline:June 14, 2019 (Status: Complete) Task 3: Post-Disaster Recovery Strategy Stakeholder Group The South Florida Regional Planning Council will prepare a list of potential local and regional stakeholders to be included in each of the five-priority area working groups. This group will include county and municipal staff as well as other leaders in the community from the private sector and non-profit community. U) Deliverables: List of Post-Disaster Recovery Strategy Stakeholder Group Members Proposed Timeline: May 29, 2019 (Status: Complete) > a> 0 Task 4: Draft Strategic Planning Workshop Session and Supporting Materials The South Florida Regional Planning Council will develop workshop support materials for each of the five priority area work groups. The focus areas, Finance and Administration, and Environment may not result in separate N working groups but will be supported through interagency coordination via conference calls. The workshop materials will include a summarized version of the Post-Disaster Analysis, outline of the PDRS, agenda, discussion questions and worksheets for each focus area, and an online survey distributed in advance of the meeting. In addition, the South Florida Regional Planning Council will prepare a detailed process agenda for the Monroe County Project Management Team that will describe meeting objectives, format and a script on how the meeting will be ran efficiently,with full participation of stakeholders to achieve defined meeting outcomes. cv Deliverables: 1. Process agenda 2. Outline of PDRS 3. Meeting agenda U) Proposed Timeline: May 29, 2019 (Status: Complete) Task 5:Workshop Preparation Coordination Call with Monroe County Project Management Team The South Florida Regional Planning Council will conduct a conference call with the Monroe County Project Management Team to ensure that the workshop will meet all project goals. At least one week in advance of this meeting, the South Florida Regional Planning Council will provide a copy of a detailed process agenda to the Monroe County Project Management Team for review. Packet Pg. 788 D.3.d Deliverable: 1. Meeting summary Proposed Timeline: May 29, 2019 (Status: Complete) Task 6:Strategic Planning Workshop Based on the input received from the Monroe County Project Management Team, the South Florida RegionalIL is Planning Council will finalize all meeting materials and carry out the on-site workshop with stakeholders, as described in the process agenda. Following the meeting, the South Florida Regional Planning Council will develop (s a summary of workshop outcomes to be included in the PDRS. The workshop is currently scheduled for June 3, 2019 in Marathon, Florida. 7S Deliverables: 1. Attend workshop and provide summary of workshop outcomes a Proposed Timeline: June 7, 2019 (Status: Complete) a� Task 7: Operational Recovery Support Functions Based on the ad hoc structure that was formed post-Hurricane Irma and guidance from FEMA's National Disaster Recovery Framework, the South Florida Regional Planning Council will develop operational recovery support functions (RSF) for Monroe County to be implemented in future disasters. This will memorialize the roles and responsibilities that many individuals played in the wake of Hurricane Irma, as well as build in best practices from FEMA's National Disaster Recovery Framework. Deliverables: 1. Draft Operational Recovery Support Functions with roles and responsibilities defined. cv Proposed Timeline: September 30, 2019 Task 8:Workshop Preparation Coordination Call with Monroe County Project Management Team and Proposed RSFleads At least one week in advance of this conference call, Monroe County will distribute the Draft Operational Recovery Support Functions to all proposed RSF leads for review and consideration. The South Florida Regional Planning Council will then lead a conference call discussion to get buy-in from participants and solidify roles and Ir- responsibilities. Deliverables: 1. Meeting Summary Proposed Timeline: October 15, 2019 Packet Pg. 789 D.3.d Task 9: Operational Recovery Support Functions Workshop The South Florida Regional Planning Council will facilitate a workshop with all RSF leads and RSF participants to ., describe roles and responsibilities in the post-disaster environment. This is meant to serve as an opportunity to introduce the way that this group can interact with the state and federal recovery support functions as well as allow all RSFs to understand how their role fits into the bigger picture of long-term recovery. Deliverables CL 1. Summary of workshop outcomes Proposed Timeline: October 30, 2019 Task 10: Draft Post-Disaster Recovery Strategy Based on the outline developed earlier in the project, along with the Post-Disaster Analysis and feedback from the strategic planning session and Operational Recovery Support Functions, the South Florida Regional Planning Council will prepare the final Post-Disaster Recovery Strategy. This will include a detailed, prioritized list of site- specific projects, which will expedite recovery in Monroe County as well as a series of graphic tools to clearly and simply communicate the project priorities to a larger audience. For each project, the South Florida Regional Planning Council will develop implementation strategies including funding recommendations, if needed, as well as 2 a� potential partners and an analysis of regulatory, political and environmental challenges. The plan will be 0 developed in draft form for review by all stakeholders and final approval by the Monroe County Board of County Commissioners and its municipalities. 0 Deliverables: 1. Draft Monroe County Post-Disaster Recovery Strategy in Word and PDF format. 2. Presentation of the Draft Plan to the PDRS Stakeholder followed by a presentation to the Monroe County E Commission 3. Finalization of Plan cv Proposed Timeline: November 30, 2019 Print PDRP: The South Florida Regional Planning Council will reserve funding for professional printing of an estimated 200 bound final Post-Disaster Recovery Strategies that are color,two-sided and up to 100 pages in length. Proposed Timeline for Printing and Delivery to Monroe County: By no later than January 15, 2020 U) In person Meetings, as coordinated by the County: Consultant will attend in person meetings before the public, special interest groups, Board of County Commissioners or other groups, as coordinated by the County,for all tasks included in this phase for$2000 per meeting per person. The total fee for travel shall not exceed $8,000.00 Packet Pg. 790 D.3.d ATTACHMENT 2 UPDATED AND AMENDED Task Delivery and Payment Schedule This is a fee/deliverables-based contract: Task IK ® M IL Task 1: Project Management Kick-Off Meeting and Detailed Project May 23—June 1, $4,535.00 Us Management Plan 2019 (Complete) Task 2: Summary of current local recovery plans, policies and status of $15,040.00 disaster impacts and recovery activities to-date in its municipalities June 14,2019 (Complete) Task 3: Post-Disaster Recovery Strategy Stakeholder Group May 29, 2019 $2,625.00 (Complete). Task 4: Draft Strategic Planning Workshop Session and Supporting $5,490.00 Materials May 29, 2019 (Complete) Task 5: Workshop Preparation Coordination Call with Monroe County $1,910.00 > a> Project Management Team May 29, 2019 (Complete) Task 6: Strategic Planning Workshop (scheduled June 3, 2019) June 3, 2019 $10,265.00 (Complete) Task 7: Operational Recovery Support Functions Sept. 30, 2019 $4,535.00 cv Task 8:Workshop Preparation Coordination Call with Monroe County $1,885.00 Project Management Team and Proposed RSF Leads Oct. 15, 2019 Task 9: Operational Recovery Support Functions Workshop Oct. 30, 2019 $6,365.00 Task 10: Draft Post-Disaster Recovery Strategy Nov. 30, 2019 $14,950.00 SUBTOTAL $67,600.00 Estimated Travel ** As incurred $7,500.00 cv Estimated Graphics Support/Print/Delivery of 200 bound copies** By no later than $4,000.00 January 15, 2020 Miscellaneous ** As incurred $900.00 ** Resources in these lines may be used in similarly starred lines to address shortfalls if needed. TOTALI $80,000.00 U) Packet Pg. 791