2nd Amendment 12/11/2019 cV,S COURTQ\`1
%O;•:-P '4F ',y►►�/ Kevin Madok, CPA
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►►` NROE•.o;, -- Clerk of the Circuit Court&Comptroller—Monroe County, Florida
DATE: December 17, 2019
TO: Helene Wetherington, Director
Local Disaster Recovery
FROM: Pamela G. Hanc. i►.C.
SUBJECT: December 11t BOCC Meeting
Attached is an electronic copy of the following item for your handling: •
D3 2nd Amendment to the Inter-local Agreement between Monroe County and the
South Florida Regional Planning Council to approve a time extension, from November 30 to
December 30 for delivery of the final plan; and, from January 15 to February 28, for the printing
of the Post Disaster Recovery Strategy to coordinate proposed activities with the newly issued draft
Community Development Block Grant-Mitigation Program for Infrastructure Mitigation State
Action Plan.
Should you have any questions, please feel free to contact me at(305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
AMENDMENT 2
TO THE INTERLOCAL AGREEMENT
BETWEEN SOUTH FLORIDA REGIONAL PLANNING COUNCIL AND MONROE COUNTY
THIS AMENDMENT 2 to the INTERLOCAL AGREEMENT(ILA) is entered into this 11th day of December,
2019 between Monroe County, a political subdivision of the State of Florida (herein after"COUNTY") and the
South Florida Regional Planning Council, a state regional planning agency(herein after"SFRPC")
WHEREAS, on May 22, 2019 the parties executed an ILA outlining scope of services to develop a Post
Disaster Recover Strategy(PDRS)for Monroe County; and
WHEREAS, on October 16, 2019 the parties entered into Amendment 1 to the ILA to revise Attachment 1-
Scope of Service and Timeline and Attachment 2-Task Delivery and Payment Schedule to extend the dates: and
WHEREAS,the parties wish to extend the deadline for delivery of the final plan from November 30, 2019
to December 30, 2019 and printing the Post Disaster Recovery Strategy from January 15, 2020 to February 28,
2020;
NOW THEREFORE, in consideration of the mutual promises contained herein,the COUNTY and the SFRPC
agree to amend the ILA as follows:
1. Amend Attachment 1-Scope of Services and Timeline to extend deadline for delivery of the
final plan from November 30, 2019 to December 30,2019 and the January 15, 2020 date to
February 28, 2020 for Printing and Delivery of the Strategy.
2. Amend Attachment 2-Task Delivery and Payment Schedule to extend deadline for delivery of
the final plan from November 30, 2019 to December 30, 2019 and the January 15, 2020 date
to February 28, 2020 for Printing and Delivery of the Strategy.
< C4r?t;2;ti, 3. All other terms and condition of the ILA, as amended per Amendment 1 and this Amendment,
. ; .c
�, remain in effect and unchanged.
.s �' ,,, ' f'F.� i,\\
id!r,�4IN W 'E EOF each partyhereto has caused this Agreement to be executed byits dulyauthorized
IVtk���, >.�, g
(5E0) i; ./ BOARD OF COUNTY COMMISSIONERS
�7Xttes�° KE'VIN MADOK, CLERK OF MONROE CO iS1 , RIDA
By 67 By
Deputy Clerk Mayor/Chairman
o e °
South Florida Regional Planning Coun_� "'
Isabel Cosio Carballo, MPA o 0
By '-.0 C23'i'ClO ��. xb v 4
Executive Director, SFRPC �-
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AP RO ED AS TO FO ---! c
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SAMUELS. OREN, E MONROE COUNTY ATTORNEY
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fJ, AP v AS T � 1111 --
General Counsel to SFRPC
CHRISTINE LIMBERT-BARROWS
ASSISTANT OUNTY A�`T Y
DATE: �O�/102/ J
ATTACHMENT 1
UPDATED AND AMENDED
Monroe County Post-Disaster Recovery Strategy
Scope of Services and Timeline
The Monroe County Post-Disaster Recovery Strategy(PDRS) will serve as a comprehensive strategy to guide major
long-term recovery projects and priorities for the county and its municipal jurisdictions including the cities of Key
West, Marathon, Key Colony Beach, Layton and the Village of Islamorada. This strategy will reflect the guidance
and best practices provided by the State of Florida, Federal Emergency Management Agency and the American
Planning Association. This strategy will address the following five priority areas for the recovery of Hurricane Irma
as well as set up operational functions for future disasters.
1. Community Planning and Capacity Building: This priority area will focus on current ongoing community
planning efforts as well as help to develop additional efforts that may be needed to carry out PDRS
objectives.
2. Economic Recovery—Business and Tourism: Economic recovery and revitalization strategies should focus
on supporting the tourism economy and businesses, with full participation from business leaders and
Chambers of Commerce.
3. Housing: This priority area will focus on ongoing workforce and affordable housing challenges in the
community and build strategies for addressing the needs of residents in the post-disaster environment. It
will also build an operational component for addressing temporary housing needs in the wake of future
disasters.
4. Infrastructure Systems: This priority area will focus on the opportunity to build resilience and support
economic revitalization efforts. While repair and reconstruction efforts are well on their way, additional
areas of vulnerability will be identified, along with strategies to make the community more resilient to
future disaster impacts. This may include commercial corridor enhancement opportunities, augmenting
communication system interruptions, building more resilient water supply infrastructure and exploring
alternative transportation options.
5. Finance and Administration: This priority area will focus on developing a strategy to make needed
changes to policies and procedures in the post-disaster environment, as well as implement funding
requests to support projects.
In addition,the following two areas will be captured, based on existing ongoing local efforts.
6. Natural and Cultural Resources— Environment: This priority area will focus on how to integrate ongoing
environmental and natural/cultural resource efforts and build a unified vision to balance environmental
restoration and preservation with other community interests.
7. Health and Human Services — Unmet Human Needs: This priority area will focus on ongoing needs to
support the health and wellbeing of members of the community, especially low-income residents and
senior citizens,who experience challenges in the wake of a disaster.
Task 1: Project Management Kick-Off Meeting and Detailed Project Management Plan
The kick-off meeting will be held within 15 business days of contract execution, unless Monroe County and the
South Florida Regional Planning Council determines that scheduling conflicts with key stakeholders do not allow
for adequate participation. The purpose of this meeting is to discuss the project purpose, goals, deliverables,
timeline and administrative details. At this meeting, the South Florida Regional Planning Council will detail to the
Monroe County Project Management Team the project scope and project management timeline and receive
feedback from kick-off meeting participants on how to best proceed with the project. Monroe County will
determine the membership of the Monroe County Project Management Team.The meeting may be conducted via
conference call or in-person. Monroe County, in partnership with its municipal jurisdictions, will provide the audio
communications technology to conduct conference calls.
Deliverables:
1. Kick-Off Meeting Agenda
2. Kick-Off Meeting Summary
3. Project Management Plan
Proposed Timeline: May 23—June 1, 2019 (Status: Complete)
Task 2: Draft Summary of current local recovery plans, policies and status of disaster impacts and recovery
activities to-date in Monroe County and its municipalities
Within five days of the kick-off meeting, the county and municipalities will send supporting recovery policies
(including legal policies), procedures, administrative codes and after-action reports, which have guided post-
disaster recovery and redevelopment to-date in Monroe County and its municipalities.This can include:
1. Local comprehensive plan policies,
2. Local recovery plans,
3. Post-disaster recovery ordinances,
4. Housing strategies, and
5. Any other documents that the cities or counties feel are critical to include in post-disaster recovery.
Within two-weeks of the kick-off meeting, the South Florida Regional Planning Council will prepare a Post-Disaster
Analysis that includes the following sections:
1. Executive Summary of the Post-Disaster Analysis
2. Analysis of current plans, policies and procedures which were inadequate to address post disaster
recovery and will require revision
3. A summary of disaster impacts in Monroe County and its municipalities
4. A summary of current projects and programs that are underway to address disaster impacts.
5. A summary of remaining gaps and unmet needs
6. Recommendations for revisions to current plans and policies
Deliverables:
Post-Disaster Analysis
Proposed Timeline:June 14, 2019 (Status: Complete)
Task 3: Post-Disaster Recovery Strategy Stakeholder Group
The South Florida Regional Planning Council will prepare a list of potential local and regional stakeholders to be
included in each of the five-priority area working groups. This group will include county and municipal staff as
well as other leaders in the community from the private sector and non-profit community.
Deliverables:
List of Post-Disaster Recovery Strategy Stakeholder Group Members
Proposed Timeline: May 29, 2019 (Status: Complete)
Task 4: Draft Strategic Planning Workshop Session and Supporting Materials
The South Florida Regional Planning Council will develop workshop support materials for each of the five priority
area work groups. The focus areas, Finance and Administration, and Environment may not result in separate
working groups but will be supported through interagency coordination via conference calls. The workshop
materials will include a summarized version of the Post-Disaster Analysis, outline of the PDRS, agenda, discussion
questions and worksheets for each focus area, and an online survey distributed in advance of the meeting. In
addition, the South Florida Regional Planning Council will prepare a detailed process agenda for the Monroe
County Project Management Team that will describe meeting objectives, format and a script on how the meeting
will be ran efficiently,with full participation of stakeholders to achieve defined meeting outcomes.
Deliverables:
1. Process agenda
2. Outline of PDRS
3. Meeting agenda
Proposed Timeline: May 29, 2019 (Status: Complete)
Task 5:Workshop Preparation Coordination Call with Monroe County Project Management Team
The South Florida Regional Planning Council will conduct a conference call with the Monroe County Project
Management Team to ensure that the workshop will meet all project goals. At least one week in advance of this
meeting, the South Florida Regional Planning Council will provide a copy of a detailed process agenda to the
Monroe County Project Management Team for review.
Deliverable:
1. Meeting summary
Proposed Timeline: May 29, 2019 (Status: Complete)
Task 6:Strategic Planning Workshop
Based on the input received from the Monroe County Project Management Team, the South Florida Regional
Planning Council will finalize all meeting materials and carry out the on-site workshop with stakeholders, as
described in the process agenda. Following the meeting, the South Florida Regional Planning Council will develop
a summary of workshop outcomes to be included in the PDRS. The workshop is currently scheduled for June 3,
2019 in Marathon, Florida.
Deliverables:
1. Attend workshop and provide summary of workshop outcomes
Proposed Timeline: June 7, 2019 (Status: Complete)
Task 7:Operational Recovery Support Functions
Based on the ad hoc structure that was formed post-Hurricane Irma and guidance from FEMA's National Disaster
Recovery Framework, the South Florida Regional Planning Council will develop operational recovery support
functions (RSF) for Monroe County to be implemented in future disasters. This will memorialize the roles and
responsibilities that many individuals played in the wake of Hurricane Irma, as well as build in best practices from
FEMA's National Disaster Recovery Framework.
Deliverables:
1. Draft Operational Recovery Support Functions with roles and responsibilities defined.
Proposed Timeline: September 30, 2019
Task 8:Workshop Preparation Coordination Call with Monroe County Project Management Team and Proposed
RSF leads
At least one week in advance of this conference call, Monroe County will distribute the Draft Operational
Recovery Support Functions to all proposed RSF leads for review and consideration. The South Florida Regional
Planning Council will then lead a conference call discussion to get buy-in from participants and solidify roles and
responsibilities.
Deliverables:
1. Meeting Summary
Proposed Timeline: October 15, 2019
Task 9: Operational Recovery Support Functions Workshop
The South Florida Regional Planning Council will facilitate a workshop with all RSF leads and RSF participants to
describe roles and responsibilities in the post-disaster environment. This is meant to serve as an opportunity to
introduce the way that this group can interact with the state and federal recovery support functions as well as
allow all RSFs to understand how their role fits into the bigger picture of long-term recovery.
Deliverables
1. Summary of workshop outcomes
Proposed Timeline: October 30, 2019
Task 10: Draft Post-Disaster Recovery Strategy
Based on the outline developed earlier in the project, along with the Post-Disaster Analysis and feedback from the
strategic planning session and Operational Recovery Support Functions, the South Florida Regional Planning
Council will prepare the final Post-Disaster Recovery Strategy. This will include a detailed, prioritized list of site-
specific projects, which will expedite recovery in Monroe County as well as a series of graphic tools to clearly and
simply communicate the project priorities to a larger audience. For each project, the South Florida Regional
Planning Council will develop implementation strategies including funding recommendations, if needed, as well as
potential partners and an analysis of regulatory, political and environmental challenges. The plan will be
developed in draft form for review by all stakeholders and final approval by the Monroe County Board of County
Commissioners and its municipalities.
Deliverables:
1. Draft Monroe County Post-Disaster Recovery Strategy in Word and PDF format.
2. Presentation of the Draft Plan to the PDRS Stakeholder followed by a presentation to the Monroe County
Commission
3. Finalization of Plan
Proposed Timeline: December 30, 2019
Print PDRP: The South Florida Regional Planning Council will reserve funding for professional printing of an
estimated 200 bound final Post-Disaster Recovery Strategies that are color,two-sided and up to 100 pages in
length.
Proposed Timeline for Printing and Delivery to Monroe County: By no later than February 28, 2020
In person Meetings, as coordinated by the County: Consultant will attend in person meetings before the public,
special interest groups, Board of County Commissioners or other groups, as coordinated by the County,for all
tasks included in this phase for$2000 per meeting per person.
The total fee for travel shall not exceed $8,000.00
ATTACHMENT 2
UPDATED AND AMENDED
Task Delivery and Payment Schedule
This is a fee/deliverables-based contract:
Task Date Total.
Task 1: Project Management Kick-Off Meeting and Detailed Project May 23—June 1, $4,535.00
Management Plan 2019 (Complete)
Task 2: Summary of current local recovery plans, policies and status of $15,040.00
disaster impacts and recovery activities to-date in its municipalities June 14,2019
(Complete)
Task 3: Post-Disaster Recovery Strategy Stakeholder Group May 29, 2019 $2,625.00
(Complete)
Task 4: Draft Strategic Planning Workshop Session and Supporting $5,490.00
Materials May 29, 2019
(Complete)
Task 5: Workshop Preparation Coordination Call with Monroe County $1,910.00
Project Management Team May 29, 2019
(Complete)
Task 6: Strategic Planning Workshop (scheduled June 3, 2019) June 3, 2019 $10,265.00
(Complete)
Task 7: Operational Recovery Support Functions Sept. 30, 2019 $4,535.00
Task 8: Workshop Preparation Coordination Call with Monroe County $1,885.00
Project Management Team and Proposed RSF Leads Oct. 15, 2019
Task 9: Operational Recovery Support Functions Workshop Oct. 30, 2019 $6,365.00
Task 10: Draft Post-Disaster Recovery Strategy December 30, $14,950.00
2019
SUBTOTAL $67,600.00
Estimated Travel ** As incurred $7,500.00
Estimated Graphics Support/Print/Delivery of 200 bound copies** By no later than $4,000.00
February 28,
2020
Miscellaneous ** As incurred $900.00
** Resources in these lines may be used in similarly starred lines to
address shortfalls if needed.