03/18/2018 Agreement ATTACHMENT D.6
COUNTY ADMINISTRATOR
CONTRACT SUMMARY FORM FOR CONTRACTS LESS THAN$50,000.00
Contract with: eroxfo ration Contract#
Effective Date: 3/18/2018
Expiration Date: 48 Months/See Contract
Contract Purpose/Description:
Equipment supplies and service contract with Xerox Corporation for copier purchase for employee
benefits and workers compensation. Purchased using State/Local Government negotiated contract
amount. Cost divided equally between_worker's compensation and employee benefits.
BContract is Original Agreement Contract!T;xt.
nContract Manager: Brvan Cook 8 Employee Services/Stop#1
ame epartmen top
CONTRACT COSTS
Total Dollar Value of Contract: $ 11,821.32 Current Year Portion: $ $2,981.28
Over 48 Months Plus per copy over
(must be less than$SO,D00) (If multiyear agreement then
Plus per copy over requires BOCC approval,unless the limit;Estimated at$
limit, total cumulative amount is less than 20,00 Per month
$50,000.00)_
Budgeted? Yes[3 NFJ Account Codes:502-08001-530440
Grant: $ - - 501-07501-530440
County Match: $ - - - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ NIA /yr For:
(Not included in dollar value above) (e.g.maintenance,utilities, janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Re ' w r
Department Head 1tht bi Yes[:]No2r tl/7
/M
Risk Management LO`O Yes❑NoE!r
O.M.B./Purchasing [ 101 Yes❑Nol (Z I m
County Attorney la-ic-1q Yes❑NoR —19
Comments:
Page 70 of 73
Agreement-_-.1xerox
Customer: MONROE,COUNTY OF
BUo: COUNTY OF MONROE instait. COUNTY OF MONROE
GROUP INSURANCE OFC GROUP INSURANCE OFC
STE 2.268 STE 2-268
1100 SIMONTON ST 1100 SIMONTON ST
KEY WEST,FL 33040-3110 KEY WEST,FL 33040.3110
Tax ID# .
Stale or Local Government Negotiated Contract:072533100
• •
Pro duct Description Agreement Information Trade Information Requested
Item Install Date
1.C8070H(XEROX C807010
-Br Finisher-2/3 Hp Lease Term 40 months -Xerox WC5755P SIN XEK496316 311412018
-1 Line Fax Purchase Option: $0.00 Trade-In
-Mcafee Integrity Kit
-Convenience Stapler
-Customer Ed
-Analyst Services
Monthly Pricing
lic'm Lease Print Charges Maintenance Plan Features
1.C8070H $248.44 1:Black and 1-10,000 Included -Consumable Supplies Included for all prints
White 10,001+ $0.0044 -Pricing Fixed for Term
Impressions
2:Color 1-25 Included
Impressions 26+ $0.0475
t
Total 1241.44 Minimum Payments(Excluding Applicable Taxes)
ACM LOUMUMly mrnit
f Customer admowledgm receipt of the term of Nis agreement Thank You for your business!
which consfuslof 3 pages this lace page. This Agreement Is proudly presented by Xerox and "
Signer: PRINT>�A 1?�,R (�-,rn Phone: 05}29 4450 Bert Budde ;'TOTA j
(305)296.6201
For information on your Xerox Account,go to '
Signature: Date: wa .AcuiuntManagement
i
WS R63042 031141201810:20:24 Confidential-Copyrights 20H XEROX CORPORATION.All rights reserved. Page 1 of 3
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Lease Agreement 7
xe rox ,
Introductory Pricing
You are receiving special Introductory Pricing.Your Minimum Payment for Products identified in the Pricing Detail table below will be adjusted during the
Introductory Pricing period as set forth in the Pricing Detail table,and will be different from the Minimum Payment during the balance of this Agreement.
The Pricing Detail table illustrates how the Minimum Payment will be affected during the Introductory Pricing period.
Monthly Minimum Pricing Summary for the item to be installed at this location
3 Month Introductory od
Month 1 Month 2 Month 3 Fu8 Amount
Product $213.84 $213.84 $213.84 $248.44
Total $213.84 $213.84 $213.84 $248.44
a
Introductory Pricing Detail for Each Applicable item
Product Print Charges Maintenance Plan Features
1.C8070H 1.3 W3.6a 1:Black and 1.10,000 Included Full Service Maintenance Included for all prints
White 10,001+ $0.0010 Consumable Supplies charge only
Impressions
2.Color 1-25 inchrded
Impressions 26+ $0.0235
I
W5 R63042 031141201810:20:24 Confidential-Copyrights 2008 XEROX CORPORATION.AN rights reserved. Page 2 of 3
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xerox �
INTRODUCTION: during the Term,you will have the right terminate this Agreement on the last day of the
1.NEGOTIATED CONTRACT. The Products are subject solely to the terms in the fiscal period for which sufficient appropriations were received without penalty or
Negotiated Contract identified on the face of this Agreement,and,for any option you expense to you,except as to the portion of payments required hereunder for which
have selected that is not addressed In the Negotiated Contract,the then-current funds have been appropriated and budgeted.If you elect to terminate this Agreement,
standard Xerox terms for such option, you will return the Equipment,at your expense,to a location designated by Xerox and,
GOVERNMENT TERMS: when returned,the Equipment will be in good condition and free of all liens and
2. REPRESENTATIONS & WARRANTIES. This provision is applicable to encumbrances.You will Then be released from any further payment obligatans beyond
governmental entities only. You represent and warrant, as of the date of this those payments due for the current fiscal year(with Xerox retaining all sums paid to
Agreement,that:(1)you are a Stale or a fully constituted political subdivision or agency dale).At least 30 days prior to the end of your fiscal year,your chief executive officer
of the State in which you are located and are authorized to enter into,and carry out, (or legal counsel)will certify in writing that(a)despite reasonable efforts to obtain
your obligations under this Agreement and any other documents required to be sufficient appropriations,funds have not been appropriated for the ensuing fiscal
i delivered in connection with this Agreement(collectively,the"Documents");(2)the period,and(b)you have exhausted all funds legally available for the payment of
Documents have been duly,authorized,executed and delivered by you In accordance amounts due and to become due under this Agreement.To the extent permitted by
with all applicable laws,rules,ordinances and regulations(ncluding all applicable laws applicable law,you will not use this non-appropriation provision as a substitute for
governing open meetings,public bidding and appropriations required in connection with convenience termination.
this Agreement and the acquisition of the Equipment)and are valid,legal,binding PRICING PLANOFFERING SELECTED:
agreements,enforceable in accordance with their terms;(3)the person(s)signing the 4.FIXED PRICING. If'Pricing Fixed for Term"is identified in Maintenance Plan
Documents have the authority to do so,are acting with the full authorization of your Features,the maintenance component of the Minimum Payment and Print Charges 411
governing body and hold the offices indicated below their signatures,each of which are not Increase during the initial Term of this Agreement
genuine; (4) the Equipment is essential to the Immediate performance of a GENERAL TERMS&CONDITIONS:
governmental or proprietary function by you within the scope of your authority and will 5.REMOTE SERVICES.Certain models of Equipment are supported and serviced
be used during the Term only by you and only to perform such function;(5)your using data that is automatically collected by Xerox or transmitted to or from Xerox by
payment obligations under this Agreement constitute a current expense and not a debt the Equipment connected to your network("Remote Datal via electronic transmission
under applicable stale law and no provision of this Agreement constitutes a pledge of to a secure off-site location("Remote Data Accessl.Remote Data Access also
your tax or general revenues,and any provision that is so construed by a court of enables Xerox to transmit Releases of Software to you and to remotely diagnose and
competer4juu€sdiction Is void from the Inception of this Agreement and(6)all payments modify Equipment to repair and correct malfunctions.Examples of Remote Data Include
due and to become due under this Agreement are payable from sources other than ad product registration,meter read,supply level,Equipment configuration and settings.
valorem taxes.Your payment Is due within 45 days of the Invoice dale. software version,and problefdauk code data.Remote Data may be used by Xerox for
3.FUNDING.This provision is applicable to governmental entities only.You Intend to billing,report generation,supplies replenishment.support services,recommending
remit and reasonably believe that moneys in an amount sufficient to remit all payments additlanat products and services,and product improvement/development purposes.
due and to became due during the Term can and will lawfully be appropriated and Remote Data will be transmitted to and from you in a secure manner specified by
made available to permit your continued 0hzalion of the Products and the performance Xerox.Remote Data Access will not allow Xerox to read,view or download the content
of its essential function during the Term.The person In charge of preparing your budget of any of your documents or other Information residing on or passing through the
will include In each of your fiscal budgets a request for the payments due and to Equipment or your information management systems.You grant the right to Xerox,
become due under this Agreement In such fiscal period.You acknowledge that without charge,to conduct Remote Data Access for the purposes described above.
appropriation of moneys for payment required under this Agreement Is a governmental Upon Xerox's request,you will provide contact information for Equipment such as name
function that you cannot contractually commit to in advance,and this Agreement does and address of your contact and IP and physical addressesllocallons of Equipment.
not constitute;(1)a mukiple fiscal year direct or indirect debt or Financial obligation;(2) You will enable Remote Data Access via a method prescribed by Xerox,and you will
an obligation payable in any fiscal year beyond the fiscal year for which funds are provide reasonable assistance to allow Xerox to provide Remote Data Access.Unless
lawfully appropriated;or(3)an obligation creating a pledge of or a hen on your lax or Xerox deems Equipment Incapable of Remote Data Access,you will ensure that
general revenues. If your governing board does not approve an appropriation of funds Remote Data Access Is maintained at all times Maintenance Services are being
at any time during the Term for payments due and to become due for a fiscal year performed.
Financial Information
6.TAX TREATMENT. Xerox has accepted this Agreement based on your representation that Xerox may claim any interest paid by you as exempt from federal income tax under
Section 103(c)of the Internal Revenue Code("Coder. You will comply with the information reporting requirements of Section 149(e)of the Code. Such compliance includes the
execution of 8038-G or 8038•GC Information Returns.You appoint Xerox as your agent to maintain,and Xerox wig maintain,or cause to be maintained,a complete and accurate
record of all assignments of this Agreement in form sufficient to comply with the book entry requirements of Section 149(a)of the Code and the regulations thereunder from time to
time.Should Xerox lose the benefit of this exemption as a result of your failure to comply,with or be covered by Section 103(c)the Code or the regulations thereunder,then,subject to
the availability of funds and upon demand by Xerox,you will pay Xerox an amount equal to its loss In this regard.You shall provide Xerox with a property prepared and executed copy
of US Treasury Form 8038 or 8038-GC,
Item Finance Activity Int.Rate Total I I
Payable
1.C8070H New Xerox Agreement(Gout 11.1596 $1.961.96
Form 8038)
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