09/19/2018 Agreement 1--1..44°`"-;\‘'01 Kevin Madok, CPA
?11
lir
.I. =' Clerk of the Circuit Court&Comptroller—Monroe County, Florida
DATE: April 30, 2019
TO: Maria Guerra
IT Department
FROM: Pamela G. Hanc•1114).C.
SUBJECT: , September 19, 2018 BOCC Meeting
Enclosed are two duplicate originals, executed on behalf of Monroe County, of Item C18,
Interlocal Agreement between Monroe County BOCC and Miami Dade County to utilize non-
exclusive services of Miami Dade County for the sale of the certain surplus properties as
designated by the BOCC, including but not limited to miscellaneous electronic equipment,
vehicles and office furniture.
Please be sure to forward the fully executed duplicate original (marked Monroe County's
Original) to my office once you have received it back from Miami-Dade.
Should you have any questions, please feel free to contact me at ext. 3130. Thank you.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
(DFFICIAL VILE COPY'
CLERK OFTHE BOARD
OF COUNTY 001MVISSIONMRS
HAM I:RA►DE
Memorandum
Date: October 3, 2019
To: Honorable Chairwoman Audrey M. Edmonson Agenda Item No. 8(F')(16)
and Members, Board of C" mmissioners
r ^�
From: Carlos A. Gimenez v._ Resolution No. R-1035-19
Mayor �.��
Subject: Resolution Approving an Interloca greement between Miami-Dade County and
Monroe County Board of County Commissioners for the Sale of Surplus Property
Recommendation
It is recommended that the Board of County Commissioners (Board) approve an Interlocal
Agreement (attached Exhibit A) with the Monroe County Board of County Commissioners
(Monroe County) for Miami-Dade County to undertake the sale of certain surplus property,
including but not limited to, vehicles, miscellaneous equipment, and office furniture, as
designated by Monroe County, on behalf of Monroe County. Approval of this Interlocal
Agreement will allow the Internal Services Department - Property Control Unit (PCU) to advertise
and conduct the administrative functions related to the sale of certain surplus property in
conjunction with the sale of County surplus property.
Scope
The impact of this item is Countywide; however, this item also provides assistance to Monroe
County for the sale of certain surplus property.
Fiscal Impact/Funding Source
This item represents a positive fiscal impact to the County. The County will deduct 20 percent of
the sale proceeds as compensation for services provided to Monroe County.
Track Record/Monitor
The Property Control Unit of the Internal Services Department will track and monitor this
Interlocal Agreement.
Background
Monroe County has requested from the County, through its Internal Services — Property Control
Unit, to administer the sale of certain surplus property. This unit is responsible for the overall
disposal of surplus County property. On a regular basis, PCU conducts online auctions for the
disposition of certain County equipment. As such, PCU would oversee Monroe's disposal of
property, in conjunction with the sale of Miami-Dade County surplus property, in accordance with
Chapter 274 of the Florida Statutes, and to the extent applicable, Administrative Order 6-2.
Any property designated by Monroe County to be sold, will be in the custody of the Miami-Dade
County for the inspection of prospective bidders, and will be sold at the next available sale of
County surplus property. Upon completion of the auction, PCU will advise Monroe County of all
the bid results. Monroe County will then advise Miami-Dade County whether to reject or accept
the highest bid for items sold. In consideration of these services, Monroe County will compensate
the County 20 percent of the sale proceeds.
Honorable Chairwoman Audrey M. Edmonson
and Members, Board of County Commissioners
Page. No. 2
The Monroe County Board of County Commissioners approved this Interlocal Agreement at the
September 19, 2018 Board meeting and was executed by the Mayor of Monroe County.
Attac nt
9
Edward Marquez
Deputy Mayor
r MEMORANDUM
(Revised)
TO: Honorable Chairwoman Audrey M. Edmonson DATE: October 3, 2019
and Members, Board of County Commissioners
r
FRO igail rice- z iams SUBJECT: Agenda Item No. 8(F)(16)
unty Attorney
PIease note any items checked.
"3-Day Rule" for committees applicable if raised
6 weeks required between first reading and public hearing
4 weeks notification to municipal officials required prior to public
hearing
Decreases revenues or increases expenditures without balancing budget
Budget required
Statement of fiscal impact required
Statement of social equity required
Ordinance creating a new board requires detailed County Mayor's
report for public hearing
No committee review
Applicable legislation requires more than a majority vote (i.e., 213's
present ,213 membership , 315's , unanimous , CDMP
7 vote requirement per 2-116.1(3)(h) or (4)(c) , CDMP 2/3 vote
requirement per 2-116.1(3)(h) or (4)(c) , or CDMP 9 vote
requirement per 2-116.1(4)(c)(2)4 ) to approve
Current information regarding funding source, index code and available
balance, and available capacity (if debt is contemplated) required
3
Approved - Mayor Agenda Item No. 8(F)(16)
10-3-19
Veto
Override
RESOLUTION NO. R-1035-19
RESOLUTION APPROVING AN INTERLOCAL AGREEMENT
BETWEEN MIAMI-DADE COUNTY AND MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS FOR MIAMI-DADE
COUNTY TO UNDERTAKE, ON BEHALF OF MONROE
COUNTY, THE SALE OF MONROE COUNTY'S SURPLUS
PROPERTY IN EXCHANGE FOR TWENTY PERCENT OF THE
PROCEEDS THEREOF; AND AUTHORIZING THE COUNTY
MAYOR OR COUNTY MAYOR'S DESIGNEE TO EXECUTE
THE INTERLOCAL AGREEMENT, AND EXERCISE ALL
PROVISIONS CONTAINED IN THE INTERLOCAL
AGREEMENT
WHEREAS, this Board desires to accomplish the purpose outlined in the accompanying
memorandum, a copy of which is incorporated herein by reference,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board approves an
Interlocal Agreement with the Monroe County Board of County Commissioners ("Monroe
County"), in substantially the form attached hereto as Exhibit A and incorporated herein by
reference, to have the County undertake, on behalf of Monroe County, the sale of surplus property
designated by Monroe County, including but not limited to, vehicles, miscellaneous equipment,
and office furniture, in exchange for the County's retaining twenty percent of the proceeds thereof.
This Board further authorizes the County Mayor or County Mayor's designee to execute the
Interlocal Agreement, and to exercise all provisions contained in the Interlocal Agreement.
The foregoing resolution was offered by Commissioner Esteban L. Bovo, Jr. ,
who moved its adoption. The motion was seconded by Commissioner Rebeca Sosa and
upon being put to a vote, the vote was as follows:
Agenda Item No. 8(F)(16)
Page No. 2
Audrey M. Edmonson, Chairwoman aye
Rebeca Sosa, Vice Chairwoman aye
Esteban L. Bovo, Jr. aye Daniella Levine Cava aye
Jose "Pepe" Diaz aye Sally A. Heyman aye
Eileen Higgins aye Barbara J. Jordan aye
Joe A. Martinez aye Jean Monestime aye
Dennis C. Moss aye Sen. Javier D. Souto aye
Xavier L. Suarez aye
The Chairperson thereupon declared this resolution duly passed and adopted this P day of
October,2019. This resolution shall become effective upon the earlier of(1) 10 days after the date
of its adoption unless vetoed by the County Mayor,and if vetoed,shall become effective only upon
an override by this Board, or(2) approval by the County Mayor of this resolution and the filing of
this approval with the Clerk of the Board.
MIAMI-DADE COUNTY, FLORIDA
BY ITS BOARD OF
Go M Mis COUNTY COMMISSIONERS
A.� `pM1_O40 S0
COUNTY"` Z HARVEY RUVIN, CLERK
Ar* Linda L. Cave
By:
Deputy Clerk
Approved by County Attorney as
to form and legal sufficiency. tiJ
Eduardo W. Gonzalez
5
EXHIBIT A
INTERLOCAL AGREEMENT BETWEEN MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS -AND MIAMI-DADS
COUNTY INTERNAL SERVICES DEPARTMENT FOR THE SALE OF
SURPLUS PROPERTY
THIS INTERLOCAL AGREEMENT,(the"Agreement")by and between Miami-
Dade County (hereinafter. referred to as "The County") and Monroe County Board of
County Commissioners (BOCC.) (hereinafter referred to as "BOCC") is entered this
191h day of September,2018.
WHEREAS, The BOCC wishes to utilize the non-exclusive services of the
County for the sale of The BOCC certain surplus properties as designated by the BOCC,
including but riot limited to vehicles, miscellaneous electronic equipment, office furniture
(the "Surplus Property"); and
WHEREAS, The County wishes to provide this service to the BOCC.
NOW, THEREFORE, the parties do mutually agree to the following term and
conditions:
1. TERM:
This Agreement shall corainonce on September 19, 2018,and continue
indefinitely,subject to the right of either party to terminate at any time within 30 days
written notice.
2. SERVICES:
Miami-Dade County, Internal Services Department, Property Control Unit (hereinafter
referred to as ISD/PCU) agrees to provide the following non-exclusive services to
the BOCC regarding the sale of certain Surplus Property:
a) ISD/PCU will advertise and conduct the administrative functions related to the
sale of Surplus Property in accordance with Chapter 274 of the Florida Statutes.
b) The ISDIPCU will maintain custody of item(s) to be sold from The BOOC;.
identify: the address/location where the items may be. inspected by prospective
bidders; and the hours and days when prospective bidders may make appointments
to inspect the items, e.g. 9:00 A.M. to 1:00P.M.,Monday through Friday.
c) The sale. of the Surplus Property will be conducted in conjunction with the next
available sale of the County surplus property_ All sales will be advertised and
conducted "As Is-Where Is"with no warranty or guaranty of any kind.
d) Upon completion of the online auction of item(s) ISDIPCU will notify BOCC of
all bid results. The BOCC will then advise the ISD/PCU whether to reject or
1
accept the highest bid for items)sold.
e) The PCU will notify the successful highest/winning bidder, once full payment has
been processed online,winning bidder will be advised to go"in person"to the ISD
Capital Inventory section @ 2225 NW 72 Ave,Miami,FL 33122 to pick up
documents such as"vehicle title"and/or"bill of sale". The hours of operation are
Mon-Fri from 9a.m.-1;00p.m.The properly wi11NOT be released without this
documentation at the removal location.
3. The BOCC Responsibilities -
The BOCC will be responsible for the following functions of the sale:
a) Deliver the surplus equipment for sale to the ISD/SPC facility, located at 980 W.
80 Street, Hialeah, FL 33014. If equipment to be sold are vehicles, the BOCC
will provide ISD/PCU with all vehicle titles and documentation. The BOCC will
deliver all vehicles to the ISD/PCU auction sales lot located at 8801 NW 581h
Street,.Miami,FL 33.1.78,
b) The BOCC shall prepare a County Auction Request form for the particular item(s)
upon transferring said item(s) to the ISD/PCU facility or auction lot. The form will
advise the ISD/SPU of equipment for sale including the following information:
Make, Model, Serial Number,and Statement as to the condition of the equipment
(operational or non-operational).
c) Preparation of the equipment for sale requires the removal of hard drives, and the
removal of any identifying decals, logos, police or rescue vehicles light bars,
radios, and police vehicles safety cages.
4.PAYMENT FOR SERVICES':
Upon completion of the sale, the ISD/PCU will provide a summary of the sale results.
ISD/PCU will then deduct 20% of the proceeds as compensation for services provided.A
check or ACH draft will be made out within 60 days following the issuance of payment to
the County by the auctioneer; The County shall disburse 80% of the proceeds of the sale to
the BOCC.
5, INDEMNIFICATION:
The BOCC shall indemnify and hold harmless The County and its officers, employees,
agents, and instrumentalities from all liability, losses or damages, including attorneys' fees
and costs of defense, which 'Elie County or its officers, agents, and instrumentalities may
incur as a result of claims, demands, suits, causes of actions or proceeding of any kind
arising out of, relating to or resulting from the advertising and sale of The BOCC's surplus
equipment.
2
The BOCC shall pay all claim and losses in connection therewith and shall
investigate and defend all claims, suits or actions of any kind or nature in the name
of The, County, where applicable, which may issue thereon. Provided, however, this i
indemnification shall only be to the extent and within the limitations of Section
768.28 Florida Statutes, subject to the provisions .of that Statute whereby the
government entity shall not be held liable to pay personal injury or. property damage
claims or judgments or portions thereof, which when totaled with all other claims or
judgments paid by the government entity arising out of the same incident or
occurrence, exceed the suns of$200,000,from any and all personal injury or property
damage claims, liabilities, losses or causes of action which may arise as a result of the
negligence-of the government entity.
The agreement contains the entire understanding between the parties and it may be
amended by joint agreement in writing by both parties,
MIAMI- DE COUNTY BOCC
By:
Tara C. Smi'th,Director
litternal Services Depa. lent
�VIN MADOK, Clerk BOARD OF COUNTY COMMISSIONERS
OF:i4ION t7 C'Cl T 1!LOI. DA
r y-
Deputy Cleric iyor •.linirrntill
MG1NRo$COUNTYATTORNBY
•A1kr I7D AaI I`.. �, I
C11RI"TINTS WMI13GItT: IMCM
ASSISTANT.CO �1.7RNUY
DATE;
3