PSO2020/01-3 FY19 End of Year Reconciliation 01/22/2020 PURCHASE/SERVICE ORDER
FOR
MONROE COUNTY, FLORIDA
Consultant: Newton&Associates, Inc. Purchase/Service Order No. 200/ -
Re: Financial Consulting Services Agreement, Dated February 15.2017
Project Name: Year End Reconciliation-FY 2019 Airline Rates and Charges
Description of Services:
End of Year Reconciliation of Fiscal Year 2019 Airline Rates and Charges
(See Attachment"A",Scope of Services)
Compensation:
Lump Sum Fee: 24,500.00
Schedule:
Start Date: Date Approved By County
Days to Complete: 360
Prepared By: Approved
Newton&Associates, Inc. Monroe County Department of Airports
Date: / Date: '
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Date 1/22/20
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Attachment"A"
SCOPE OF SERVICES
Key West International Airport
Year End Reconciliation
Fiscal Years 2019 Airline Rates and Charges Analyses
A. Scope Objective: This scope of services will include financial consulting services
necessary to recalculate and reconcile the FY 2019 airline rates and charges at the Key
West International Airport. The reconciliation will be based on a cost recovery
(compensatory) methodology using audited end-of-year operating and maintenance
expenses and airline activity. Recommended adjustments for the end-of-year
reconciliation will be provided to the Director of Airports and other County personnel
for finalization and distribution to the airlines serving the Airport.
B. Service Tasks:
(1) Rates&Charges Reconciliation Coordination and Strategy
Formulation. NAI will coordinate with Airport Management, County
representatives and others as necessary to review and compile actual end-of-
year audited operating and maintenance expenses and capital expenses for
Fiscal Year 2019 in preparation of the FY 2019 Airline Rates and Charges
Reconciliation.
(2) Calculate End-of-Year Reconciliations for Fiscal Year Ending 2019
Airline Rates and Charges. NAI will prepare an end-of-year reconciliation to
airline rates and charges for FY 2019 based on audited end-of-year operating and
maintenance expenses and airline activity for the Key West International Airport
reviewed under Task 1 of this scope of services. The results of the reconciliation
will be reviewed with airport Management(others as necessary) and make any
required adjustments to finalize the calculations.
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(3) Airline Coordination. NAI will prepare a letter of transmittal and
airline reconciled rates and charges packages for distribution to the airlines
serving the Airport and which paid rates and charges during FY 2019. NAI will
also prepare a reconciliation review presentation and present same at the
airport to the airlines which serve EYW. NAI will facilitate questions and requests
which may be presented by the airlines on the reconciliations and make any
necessary adjustments to same. Upon finalization of the reconciliation NAI will
distribute same to the airlines for their records.
(4) Invoice Assistance. NAI will assist the Airport as necessary in
preparation of individual airline reconciliation billing or refund statements.
Assumptions:We have budgeted one,two-person, two-night trip to the Airport to for
the rates and charges reconciliation airline presentation meeting.
Fee: This service will be performed for a Lump Sum Fee of$24,500.00.
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