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Item P1 P.1 G BOARD OF COUNTY COMMISSIONERS County of Monroe Mayor Heather Carruthers,District 3 IleOI1da Keys Mayor Pro Tern Michelle Coldiron,District 2 �p.° Craig Cates,District I David Rice,District 4 Sylvia J.Murphy,District 5 County Commission Meeting January 22, 2020 Agenda Item Number: P.1 Agenda Item Summary #6478 BULK ITEM: No DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292-4443 11:30 A.M. AGENDA ITEM WORDING: Request by George Smyth to speak to the Board of County Commissioners regarding the flooding in the Stillwright Community. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: DOCUMENTATION: Sexton Cove20200106_09105229 Ven Shores 1/6/2020 Sounding Board Request from George Smyth for BOCC 1/22/20 FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Packet Pg. 2956 P.1 Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Bob Shillinger Completed 01/07/2020 9:18 AM Kathy Peters Completed 01/07/2020 2:34 PM Board of County Commissioners Pending 01/22/2020 9:00 AM Packet Pg. 2957 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUTMMARY �v1ecting Date:.Ma_y _,e I IL Division: Public Works/tHilg�inqerii, Bulk, Item: Yes X No Department:__1,, Services Staff'Contaca Person/Phone 4: Just Clarke X4329 AGENDA ITEM WORDING'- Approval of'task order with CDM Sinith, Inc, for engineering design and permitting services Jor Key l-argo (Sexton Cove) ljcLadjv LiiE_L_p __ The task order is being awarded under the On Call contract for Professional Services. E ITEM BACKGROUND. The Sexton Cove subdivision in Key Largo has been identified by the (n 0 Counry's Asphalt Pavement E,vakiation and Management program as an area of poor pavement F condition and requiring dl-arinage improvements. 0 PREW01JS RELEVAN'.1' BOCC ACTION: B(,)('(,' approved a Contract with IMS Infrastructure Management Services for Asphalt Pavement and Management Services at the N'larch 2013 meeting,, 0 co 130CC approved the On Call contract for Profif ssional Services between County and CDM Smith, Inc. 0) at, the January 2014 meeting. S C'ONI'RAC"'r/A(".;'REEMEN'I' ("l'IIANGES, As outlined in task order. 0 C14 ," " , C14 LO ST _Ap_pr_('_w_alas-stated a_b_ove_, _" ____­_.......... T01"AL C'OST: INDIRECT COST: BUDGETED- Yes X No C14 Q DIFFERENTIAL OF LOCAL PREFERENCE: C14 0 C'OST TO C01f,N'rY:_,_.J._jQ,, CE OF FUNDS: 304 ,,2�� jQ6.00 SOUR REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year x APPROVED BY: County A* (A Risk Management E DOCUMENTA11ON: Included x Not Required.,­­ D1SP0SY1J0N:­­­... A(.'.ENDA ITEM Revised 7109 'Ale, i Ix rr 6 C, J Packet Pg. 2958 V), 000 at Monroe County,Florida Sexton Cove Estates—Roadway Resurfacing Engineering Design and Construction Administration Services This Authorization,when executed,shall be incorporated in and become part of the AgreementFor Professional Services between the Monroe County(COUNTY),and CDM Smith Inc. (CONSULTANT),dated January 16,2014, hereafter referred to as the Agreement, PROJECT BACKGROUND E COUNTY has requested that CONSULTANT provide engineering design and construction administration services for paving, drainage and associated improvements to roadways located within the Sexton Coves CD Estates subdivision in Key Largo, Florida. 0 as SCOPE OF WORK The following is a description of the services to be provided under this Task Authorization,. 0 co * Evaluate the subdivision roads to determine the appropriate rehabilitation method(resurfacing, widening, reconstruction) * Design of appropriate rehabilitation method and associated drainage 0 (n * Preparation of contract documents and technical specifications in coordination with standard M County specifications and bid requirements C14 C14 * Permitting of project with South Florida Water Management District(SF' MO) LO * Provide support during construction in responding to contractor needs and inquiries * Assistance with project close out TASK 1.0—DATA COLLECTION&PRELIMINARY DESIGN EVALUATION C14 Q C14 Subtask 1.1 Data Collection and Field Investigation 0 The CONSULTANT will review documents provided by the COUNTY,such as Geographic Information Systerns(GIS)data and Pavement Assessment Reports. X "The CONSULTANT's roadway designer will perform a field investigation with County Public Works(roads and utility)staff on the sarne day as the kick-off meeting to gather data and identify potential problem 4i r_ areas that will require additional pavement cores to be performed by the geotechnical consultant and to 0 E locate utilities in the roadway. The CONSULTANT will take notes and photographs during the field investigation to document observations,discussions,and recommendations. The CONSUCT'AN'T'S drainage designer-will also attend the field investigation to assess existing drainage patterns and identify potential locations for exfiltration trenches. Subtask 1.2 Roadway Pavement Analysis The CONSOLTANT'will evaluate the data obtained to determine the appropriate method of rehabilitation for the following roads: Bunting Drive,Cormorant Drive,Eagle Drive, Flamingo Road, Grassy Road,Osprey Drive,Pelican Road,Pigeon Drive,Sexton Cove Drive,Snipe Road,Swallow Road, 'emith Page 1 of 6 05/05/14 1 Packet Pg. 2959 and Mockingbird Road. Rehabilitation methods include milling and resurfacing of streets in good condition or reconstruction of streets showing evidence of pavernent failure or flooding,The CONSULTANT will recomrnend a rehabilitation method for each street or logical segments of each street for review and approval by the COUNTY, For purposes of this scope of services, it is assumed that 12 roads will be improved:six(6) roads will be resurfaced and six(6) roads will require reconstruction. In addition, Flamingo Road and Grassy Road will widened by one loot on each side to provide a 20-foot pavement width. Subtask 1.3 Drainage Analysis The CONSULTANT will prepare a conceptual drainage plan outlining the locations of ditch grading improvements and exfiltration trench locations. The plan will be based on drainage needs determined E (n during the field review and SFWMD permitting requirements for the roadway portions to be 0 cm reconstructed. L- 0 TASK 2.0—DESIGN AND PLANS PRODUCTION Subtask 2.1 Roadway Design 0 co 'The CONSULTANT will design the following roadway elements in accordance with governing standards, as practicak Reconstruction of Grassy Road from Largo Road to the north end,a distance of approximately 0 1,500 feet,to raise it above the existing grade to alleviate flooding conditions currently experienced during extremely high tides. The road will be raised to provide level of service C14 performance for the 5-year/ 1-day storm in accordance with the Monroe County C14 LO Comprehensive Plan and as discussed in Subtask 2.2 Drainage Design, below, Q Milling and resurfacing of roads in good condition Widening of Flamingo Road and Grassy Road to provide 20 feet of pavement C14 Reconstruction of roads with evidence of structural failure Q C14 Subtask 2.2 Drainage Design 0 The drainage design tasks will include the following elements: 0 X * The ditch conveyance systems throughout the project alignment will be designed to provide 0.3 feet of freeboard above the normal depth for the 5-year/1-day storm. The ditches will be designed assuming free discharge conditions using the rnean high tide as the tailwater for E surface water discharges or the normal groundwater elevation for groundwater discharges. * Exfiltration trenches will be provided throughout the project as needed to facilitate positive < drainage and to rneet SFWMD permitting requirements. The existing seepage trenches will be replaced with exfiltration trenches. The exfiltration trenches will be detailed in the plans and supporting calculations will be provided in the Drainage Design Report. CONSULTANT will determine the horizontal extent of underground utilities including water and sewer at the proposed exfiltration trench locations. CONSULTANT will locate the trenches to minimize utility impacts. CONSULTANT will provide design details for utility relocations as required. The vertical extent of the underground utilities will not be obtained for this project. lllpm'ith Page 2 of 6 05/05/14 1 Packet Pg. 2960 A detailed drainage approach with the locations of the proposed drainage improvements will be included in the Conceptual Design submittal. The final proposed drainage improvements will be Included in the construction plans with supporting documentation provided in the Drainage Design Report. Subtask 2.3 Preparation of Contract Documents The CONSULTANT will prepare Construction Documents, including final plans and technical specifications.The plans will include the following major elements: • Key Sheet(1) • Typical Section Sheets(12) E • General Notes(1) • Pay Items/Quantities (1) • Drainage Details (1) 0 0 • Roadway Resurfacing Plan Sheets(1 per road) • Roadway Reconstruction Plan/Profile Sheets(3 per road) • Cross Sections along Grassy Road(15 sections) 0 • Signing and Pavernent Marking Plans(1) co cm In addition, the following deliverables are anticipated for this task: • Three(3)copies of conceptual design sketch and project approach/criteria memorandum 0 • Three(3)copies of 90%Construction Documents(plans,technical specifications,preliminary drainage design report); C14 • Cost estimates at 90%and 100% C14 LO • One(1)electronic copy of 100%Construction Documents (plans and technical specifications) with Draft Environmental Resource Permit(ERP)application package • One(1)electronic copy of'Final Environmental Resource Permit(ERP)application package • Three(3)signed and sealed sets of 100%Construction Documents (plans and technical specifications)for the County's files. C14 Q C14 0 TASK 10-ENVIRONMENTAL RESOURCE PERMITTING > 0 U The CONSULTANT will submit an Environmental Resource Permit(ERP)application to SF IT' for the a 0 proposed roadway improvements described herein. It is assurned that the ERP requirements will x 0 include water,quality treatment for the portions of roadway that are,being reconstructed. (n This task includes the following items: E At the onset of the project,the CONSULTANT will conduct a pre-application meeting with SFWMD to discuss the project and finalize the project criteria. The meeting minutes will be prepared and delivered to Monroe County and SFWMD. • CONSULTANTwill prepare a draft ERP application package to be provided to Monroe County for review,comment and signatures. This package will include the Drainage Design Report referred to in Task 3,0 above, • CC NSULIANT will electronically submit the ERP application to SFWMD. 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I will be speaking C-4 about the Stillwright Point flooding issue. In particular the completed Sexton Cove road and drainage improvement project as it relates to identical issues on adjoining location on Blackwater sound. See attached. $3.1 million for 2.5 0 miles. Also plan to present the plans for the completed Venetian Shores drainage and road project. $ 1.1 million for one mile. 42 See attached E Thank you George Smyth 0 15 Center Lane Key Largo FI E 0 305-731-7860 1- 4- U) Cr 0 0 (n cv cv Packet Pg. 2986