Item C03 C.3
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Heather Carruthers,District 3
IleOI1da Keys Mayor Pro Tern Michelle Coldiron,District 2
�p.° Craig Cates,District I
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
January 22, 2020
Agenda Item Number: C.3
Agenda Item Summary #6379
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland (305) 809-5200
no
AGENDA ITEM WORDING: Approval of Amendment One to State of Florida Department of
Transportation Public Transportation Grant Agreement G1007 providing $300,000.00 in additional
funding for permitting, design and construction of Airfield Improvements at the Key West
International Airport; requires $300,000.00 grant match from Key West Airport operating fund 404.
ITEM BACKGROUND: This grant is for the airport to maintain its level of service and
operations, to include airfield pavement, airfield markings, lighting, signage, drainage, utilities, and
terminal facilities.
PREVIOUS RELEVANT BOCC ACTION: Approval of original Public Transportation Grant
Agreement G1007 on October 17, 2018.
CONTRACT/AGREEMENT CHANGES:
FY2020 funding allocation.
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FDOT Grant G1007 Amendment 41
FINANCIAL IMPACT:
Effective Date: Upon Execution
Expiration Date: December 31, 2023
Total Dollar Value of Contract:
Total Cost to County: none
Current Year Portion:
Budgeted: Yes
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C.3
Source of Funds: 50% FDOT/50% Airport Operating Fund 404
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: $300,000.00
County Match:
Insurance Required: No
Additional Details:
01/22/20 404-63001 - KEY WEST AIRPORT O & M $300,000.00
50 %FDOT Grant
REVIEWED BY:
Beth Leto Completed 12/04/2019 10:53 AM
Richard Strickland Completed 12/23/2019 2:14 PM
Pedro Mercado Completed 12/23/2019 2:20 PM
Budget and Finance Completed 12/27/2019 8:31 AM
Maria Slavik Completed 12/30/2019 8:15 AM
Kathy Peters Completed 12/30/2019 9:19 AM
Board of County Commissioners Pending 01/22/2020 9:00 AM
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C.3.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-07
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION occ 11119
AGREEMENT
Financial Project Number(s): Fund(s): DPTO FLAIR Category: 088719
(item-segment-phase-sequence)
442419-1-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org. Code: 55062020629
Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053
Contract Number: G1007 Federal Award Date: Amendment No.: One
CFDA Number: N/A Agency DUNS Number:
CFDA Title: N/A
CSFA Number: 55.004
CSFA Title: Aviation Grant Program
THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT ("Amendment') is made
and entered into on by and between the State of Florida,
Department of Transportation ("Department'), and Monroe Countv - Key West International Airport,
("Agency"),collectively referred to as the "Parties."
RECITALS
WHEREAS, the Department and the Agency on 11/13/2018 (date original Agreement entered) entered
into a Public Transportation Grant Agreement ("Agreement').
WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein. .�
NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is
amended as follows:
1. Amendment Description. The project is amended to add FY 20 allocation of$300,000.
2. Program Area. For identification purposes only, this Agreement is implemented as part of the
Department program area selected below(select all programs that apply):
X Aviation
Seaports
Transit
_ Intermodal
Rail Crossing Closure
Match to Direct Federal Funding (Aviation or Transit)
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
Other
3. Exhibits. The following Exhibits are updated, attached, and incorporated into this Agreement:
X Exhibit A: Project Description and Responsibilities
X Exhibit B: Schedule of Financial Assistance
*Exhibit B1: Deferred Reimbursement Financial Provisions
*Exhibit B2: Advance Payment Financial Provisions
_ *Exhibit C: Terms and Conditions of Construction
X Exhibit D: Agency Resolution
Exhibit E: Program Specific Terms and Conditions
_ Exhibit F: Contract Payment Requirements
X *Exhibit G: Financial Assistance (Single Audit Act)
*Exhibit H: Audit Requirements for Awards of Federal Financial Assistance
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C.3.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725.000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGc11/19
AGREEMENT
*Additional Exhibit(s):
4. Project Cost.
The estimated total cost of the Project is X increased/_ decreased by $600,000 bringing the
revised total cost of the project to$800,000.
The Department's participation is X increased/_ decreased by $300,000. The Department agrees
to participate in the Project cost up to the maximum amount of $400,000, and, additionally the
Department's participation in the Project shall not exceed 50.00% of the total eligible cost of the
Project.
Except as modified,amended,or changed by this Amendment,all of the terms and conditions of the Agreement
and any amendments thereto shall remain in full force and effect.
IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above.
AGENCY Monroe County- Key West STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
International Airport .�
By: By:
Name: Name:
Title: Title: Director of Transportation Development
STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
Legal Review: Alicia Tru'illo. Es
VED A;S ,,T
a
PEDA
ERCADO
ASSISTANT
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C.3.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS Occ09119
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement (if not the entire project)): Key West Int'I Airport Airfield Improvements
B. Project Location (limits, city, county, map): Key West International Airport/Key West, FL/Monroe
C. Project Scope (allowable costs: describe project components, improvement type/service type, approximate
timeline, project schedule, project size):
D. Deliverable(s):
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice E
purposes will be the incremental progress made toward completion of project scope elements. Supporting
documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of
incremental progress that has been made, and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency.
E. Unallowable Costs (including but not limited to):
F.Transit Operating Grant Requirements (Transit Only):
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for
Transit Operating Grants.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forth 725-000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS Occ09119
EXHIBIT B
Schedule of Financial Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year:
Financial FLAIR State Object CSFA/ CSFA/CFDA Title or
Management Fund Category Fiscal Code CFDA Funding Source Funding
Number Type Year Number Description
Amount
442419-1-94-01 DPTO 088719 2019 751000 55.004 Aviation Grant Program $100,000 0
442419-1-94-01 DPTO 088719 2020 751000 55.004 Aviation Grant Program $300,000
442419-1-94-01 LF 088719 2020 751000 55.004 Aviation Grant Program $300,000
442419-1-94-01 LF 088719 2019 751000 55.004 Aviation Grant Program $100,000
Total Financial Assistance 7-t-;800,000
B. Estimate of Project Costs by Grant Phase:
Phases* State Local Federal Totals State Local Federal
% % % a
Land Acquisition $0 $0 $0 $0 0.00 0.00 O.00
Planning $0 $0 $0 $0 0.00 0.00 O.00
Environmental/Design/Construction $400,000 $400,000 $0 $800,000 50.00 50.00 O.00
Capital Equipment $0 $0 $0 $0 0.00 0.00 0.0C
Match to Direct Federal Funding $0 $0 $0 $0 0.00 0.00 0.0C
Mobility Management $0 $0 $0 $0 0.00 0.00 0.0C 2
Transit Only)
Totals $400,000 $400,000 $0 $800,000
*Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant
Agreement.
BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Department Grant Manager Name
Signature Date
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C.3.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725.000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OOc09/19
EXHIBIT D
AGENCY RESOLUTION
PLEASE SEE ATTACHED
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C.3.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGc09/19
EXHIBIT G
STATE FINANCIAL ASSISTANCE (FLORIDA SINGLE AUDIT ACT)
THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:—
Awarding Agency: Florida Department of Transportation iz
State Project Title: Aviation Grant Program
CSFA Number: 55.004
Award Amount: $400,000
'The award amount may change with amendments
Specific project information for CSFA Number 55.004 is provided at: h fldfs com/fsaa/searchCataloc, .aa x
�. ,.,..�. ..R.R....
COMPLIANCE RE UIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS
AGREEMENT:
State Project Compliance Requirements for CSFA Number 55.004 are provided at:
tt s//as.flfs.co /fsaa/sarcCo liance. s
R. ... ....... p . ..,.,.�.. �. a�
E
The State Projects Compliance Supplement is provided at: h9L)s.,//ap s.fldfs.com/fsaa/co ili nce. s Qx
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To:Dionne.Richardson@dot.state.fl.us
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
G1007
10/31/2019
CONTRACT INFORMATION
Contract: G 1007
Contract Type: GD-GRANT DISBURSEMENT(GRANT)
Method of Procurement: G-GOVERMENTAL AGENCY(287.057,F.S.)
Vendor Name: MONROE COUNTY BOCC
VendorlD: F596000749053
Beginning Date of This Agreement: 11/13/2018
Ending Date of This Agreement: 12/31/2023
Contract Total/Budgetary Ceiling: ct=$400,000.00
Description: KEY WEST INTERNATIONAL AIRPORT AIRFIELD IMPROVEMENTS
FUNDS APPROVAL INFORMATION
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE,CPA,COMPTROLLER ON 10/31/2019
Action: Supplemental .d
Reviewed or Approved: APPROVED
Organization Code: 55062020629
Expansion Option: A9
Object Code: 751000
Amount: $300,000.00
Financial Project: 44241919401
Work Activity(FCT): 215
CFDA:
Fiscal Year: 2020
Budget Entity: 55100100
Category/Category Year: 088719/20
Amendment ID: S001
Sequence: 00
User Assigned ID: Al
Enc Line(6s)/Status: 0002/04
Total Amount: $300,000.00
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