Item C13 C.13
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Heather Carruthers,District 3
IleOI1da Keys Mayor Pro Tern Michelle Coldiron,District 2
�p.° Craig Cates,District I
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
January 22, 2020
Agenda Item Number: C.13
Agenda Item Summary #6415
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland (305) 809-5200
no
AGENDA ITEM WORDING: Approval of State of Florida Department of Transportation
Supplemental Joint Participation Agreement Number Three to Contract Number GOE47 providing
$275,000.00 in additional funding for Essential Airport Equipment at the Key West International
Airport; requires a 50% match from Key West Airport Operating Fund 404.
ITEM BACKGROUND: This grant is to purchase and maintain essential airport equipment for the
safety and maintenance of the airport. The equipment includes miscellaneous ARFF equipment,
safety equipment, mowers, sweepers, and tractors, along with rehabilitating existing airport
equipment.
PREVIOUS RELEVANT BOCC ACTION: On December 16, 2016, the BOCC ratified and
approved FDOT JPA Agreement Number GOE47. The BOCC approved and Supplemental Joint
Participation Agreement (SJPA) Number One on November 20, 2018 and SJPA Number Two on
April 17, 2019.
CONTRACT/AGREEMENT CHANGES:
adds $275,000 in additional grant funding
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FDOT SJPA43 GOE47
FINANCIAL IMPACT:
Effective Date: Upon Execution
Expiration Date: December 31, 2021
Total Dollar Value of Contract: 2,450,000.00
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C.13
Total Cost to County: None
Current Year Portion:
Budgeted: Yes 404-630188-GAI D136
Source of Funds: 50% FDOT/50%EYW Airport Operating
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: $275,000.00
County Match:
Insurance Required: Yes
Additional Details:
01/22/20 404-63001 - KEY WEST AIRPORT O & M $275,000.00
FDOT match
REVIEWED BY:
Beth Leto Completed 12/23/2019 1:53 PM
Richard Strickland Completed 12/23/2019 2:22 PM
Pedro Mercado Completed 12/23/2019 2:24 PM
Budget and Finance Completed 12/26/2019 12:02 PM
Maria Slavik Completed 12/30/2019 8:11 AM
Kathy Peters Completed 12/30/2019 9:04 AM
Board of County Commissioners Pending 01/22/2020 9:00 AM
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C.13.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 725-030-07
PUBLIC TRANSPORTATION PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT 12r14
Number Three Page or 4
Financial Project No(s):
43866619401 Fund: DDR/DPTO FLAIR Category: 088719
Function: 215 Object Code: 751000
Federal No.: Org.Code: 55062020629
(item-segment-phase-sequence) DUNS No.: 80-939-7102 Vendor No.: F596000749053
Contract No.: GOE47
Catalog of Federal Domestic Assistance Number: Catalog of State Financial Assistance Number: 55.004
CFDA Title: CSFA Title: EYW Essential Airport Equipment
THIS AGREEMENT, made and entered into this day of
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and Monroe County Airports- Key West International Airport
OL
3491 South Roosevelt Blvd., Key West, FL 33040
hereinafter referred to as Agency. w
WITNESSETH :
WHEREAS, the Department and the Agency heretofore on the 15th day of December 2016
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment"A" appended
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A"for a total Department Share of $1,225,000.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
LL
and supplemented as follows:
1.00 Project Description: The project description is amended
to add Fiscal Year 2020 funding allocation. The scope of work remains unchanged.
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726MM7
PUBLIC TRANSPORTATION
12114
Page 2 of 4
2.00 Project Cost:
Paragraph 3.00 of said Agreement is ❑x increased/ decreased by $550,000.00
bringing the revised total cost of the project to $2,450.000.00 � -,�,..-.�,..,...� �,.,�....................�.,...�.,.-,..M .��� ,,.
9 increased/ xO decreased by $275,0 0 , .,.......
Paragraph 4.00 of said Agreement is X 00.00
bringing the Department's revised total cost of the project to $1,225,000.00
3.00 Amended Exhibits:
Exhibit(s) B of said Agreement is amended by Attachment"A",
4.00 Contract Time:
Paragraph 16.00 of said Agreement N/A
5.00 E-Verify a
Vendors/Contractors:
1. shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility
of all new employees hired by the Vendor/Contractor during the term of the contract; and
2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract
to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment
eligibility of all new employees hired by the subcontractor during the contract term.
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C.13.a
72"3ao7
PUBLIC TRANSPORTATION
12/14
Page 3 of 4
43866619401
Financial Project No(s)
Contract No. GOE47
Agreement Date
Except as hereby modified, amended or changed, all other terms of said Agreement dated December 15th 2016
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first
above written.
IL
AGENCY FDOT
Monroe County Airports- Key West International See attached Encumbrance Form for date of Funding
--.4 Approval by Comptroller
AGENCY NAME
f!5
Heather Carruthers
SIGNATORY(PRINTED OR TYPED) LEGAL REVIEW
DEPARTMENT OF TRANSPORTATION
SIGNATURE IL
n
DEPARTMENT OF TRANSPORTATION (n
Mayor/Chairman Director of Transportation Development
TITLE TITLE
Im
MAC#E D
PEDRO,
ASSISTANT NTY ATTO77t,-
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C.13.a
726-o3U?
PUBLIC TRANSPORTATION
12114
Page 4 a 4
43866619401
Financial Project No(s)
Contract No. GOE47
m, ............ ro......„�m.. ...........
Agreement Date
ATTACHMENT"A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and Monroe County Airports Key West International Airport
3491 South Roosevelt Blvd., Key West, FL 33040
mm....... .__ - ..- w...... -- .. .. ... ,--.. . w.. d dwd. ..n ._ R� .. - a.- ,, IL
dated cis
DESCRIPTION OF SUPPLEMENT(Include justification for cost change): LU
to add Fiscal Year 2019 funding allocation. The scope of work remains unchanged.
LU
II. Project Cost: As Approved As Amended Net Change
$1,900,000.00 $2,450,000.00 $550,000.00
IL
Total Project Cost $2,450,000.00
$1,900,000.00 $550,000.00
III. Fund Participation: As Approved As Amended Net Change
Department: $950,000.00 $1,225,000.00 $275,000.00
Agency: $950,000.00 $1,225,000.00 $275,000.00
$0.00
Total Project Cost $1,900,000.00 $2,450,000.00 $550,000.00
Comments:
"It is the intent of the Department to reimburse the Agency up to 50%of the total non-federal share of eligible
project cost up to the Department's maximum participation amount."
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To:Dionne.Richardson@dot.state.fl.us C.13.a
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
GOE47
12/2/2019
CONTRACT INFORMATION
Contract: GOE47
Contract Type: GD-GRANT DISBURSEMENT(GRANT)
Method of Procurement: G-GOVERMENTAL AGENCY(287.057,F.S.)
Vendor Name: MONROE COUNTY BOCC
VendorlD: F596000749053
Beginning Date of This Agreement: 12/15/2016
Ending Date of This Agreement: 12/31/2021
Contract Total/Budgetary Ceiling: ct=$1,225,000.00 IL
Description: Key West Essential Airport Equipment �.
FUNDS APPROVAL INFORMATION
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE,CPA,COMPTROLLER ON 12/2/2019
Action: Supplemental
Reviewed or Approved: APPROVED
Organization Code: 55062020629
Expansion Option: A9
Object Code: 751000
CL
Amount: $260,000.00
Financial Project: 43866619401
Work Activity(FCT): 215
..
CFDA: as
Fiscal Year. 2020 ca
Budget Entity:; 55100100 Z
Category/Category Year: 088719/20
Amendment ID: S004
Sequence: 00
User Assigned ID: SJPA 3
Enc Line(6s)/Status: 0005/04
Total Amount: $260,000.00
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To:Dionne.Richardson@dot.state.fl.us C.13.a
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
GOE47
12/2/2019
CONTRACT INFORMATION
Contract: GOE47
Contract Type: GD-GRANT DISBURSEMENT(GRANT)
Method of Procurement: G-GOVERMENTAL AGENCY(287.057,F.S.)
Vendor Name: MONROE COUNTY BOCC
VendorlD: F596000749053
Beginning Date of This Agreement: 12/15/2016
Ending Date of This Agreement: 12/31/2021
Contract Total/Budgetary Ceiling: ct=$1,225,000.00 IL
Description: Key West Essential Airport Equipment �.
FUNDS APPROVAL INFORMATION
FUNDS APPROVED/REVIEWED FOR ROBIN M.NAITOVE,CPA,COMPTROLLER ON 12/2/2019
Action: Supplemental
Reviewed or Approved: APPROVED
Organization Code: 55062020629
Expansion Option: A9
Object Code: 751000
CL
Amount: $15,000.00
Financial Project: 43866619401
Work Activity(FCT): 215 LL
..
CFDA: as
Fiscal Year. 2020 ca
Budget Entity: 55100100 Z
Category/Category Year: 088719/20
Amendment ID: S003
Sequence: 00
User Assigned ID: SJPA 3
Enc Line(6s)/Status: 0004/04
Total Amount: $15,000.00
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