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Item C14 C.14 BOARD OF COUNTY COMMISSIONERS County of Monroe Mayor Heather Carruthers,District 3 IleOI1da Keys Mayor Pro Tern Michelle Coldiron,District 2 �p.° Craig Cates,District I David Rice,District 4 Sylvia J.Murphy,District 5 County Commission Meeting January 22, 2020 Agenda Item Number: C.14 Agenda Item Summary #6416 BULK ITEM: Yes DEPARTMENT: Airports TIME APPROXIMATE: STAFF CONTACT: Richard Strickland (305) 809-5200 No AGENDA ITEM WORDING: Report of Airport change orders reviewed by the County Administrator/Assistant Administrator. ITEM BACKGROUND: There was one (1) additional change order considered and approved by the County Administrator/Assistant Administrator that was inadvertently unreported for the month of September 2019. PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 27-1998 was adopted in order to provide that the County Administrator may approve separate, non-cumulative change orders for construction projects and professional service contracts in amounts not to exceed $50,0000 (as amended by Ordinance No. 024-2015) or 5% of the original contract price, whichever is greater. The BOCC requested a monthly report of all change orders considered by the County Administrator. Two (2) other Hurricane Irma-related change orders reviewed and approved during the month of September 2019 were reported to the BOCC on December 11, 2019. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: DOCUMENTATION: #Monthly Change Order Report FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: N/A Packet Pg. 309 C.14 Total Cost to County: $0 Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No If yes, amount: Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Beth Leto Completed 12/23/2019 3:42 PM Richard Strickland Completed 12/23/2019 3:43 PM Pedro Mercado Completed 12/23/2019 4:07 PM Budget and Finance Completed 12/26/2019 11:32 AM Maria Slavik Completed 12/30/2019 8:12 AM Kathy Peters Completed 12/30/2019 9:09 AM Board of County Commissioners Pending 01/22/2020 9:00 AM Packet Pg. 310 (SUMNO 30NVHDk-IHINOWI) podea japio a ueg0 %gWo # :Waugoq co d a. \ b 2 ° \ 2 \ % 0 a v § § 0 . $ E \ § — = e 2 2 b _ — u , , § § 2 k \ m \ § § ƒ ± / k > } � ~ / CL k 0 7 \ � § u Q o � -1 c M / 4- 2 m : g o o m § - $ E _ � 2 > � � { / k � / \ m o t ƒ f k CL £ § % \ c 2 o a = 3 12 § # C E § ° f § k § _ E a ~ § § � « 7 00 2 c 2 � § ® \ k � § E \ 0 \ u � � / / ƒ / & S { E E � \ f m 0 ƒ = u Hurricane Request for Purchase ATTACHMENT E c.14.a ........... ...... ......... ..v .,,,,,, ..............­u..._ ..__.... ........... ...... ...... ....... Date of Request. Requester Na ues r Signature: Additional Approval: 9-25-2019 April Pearson - ... ..... ..........._........,. Requester Phone: Requester Emai ..Re Requesting Department: _ ................. �-® - n.April@manroecounty®fl,gov 305-289-6002 _............._ Ate q g p ent: Vendor Name/Vendor Number: Marathon Airport Air Mechanical&Service Corp.9558 _......................... ., - Request: Temporary chillers for York Chiller Coils replacement installation. Reason for Request--how was this caused by the hurricane? The chiller coils were damaged by the salt spray and wate r. r.w Type ofpurchase: Replenish Stock X New Items/Materials Insurance Claim Claim ®®Repair work X Replacement due to damage (Include copy of all claim-related documents) ......... ..... ... ... ...................... ......................................... Where are the items/materials/goods/services being used? Marathon Airport . in ortTerminal, What is the location of the repair or replacement work? Marathon Airport Terminal,9400 Overseas �,.,.mm m -.,�Highway, Marathon, FL 33050 .. ........................................................... ..................................... . ..-.....­....,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,._... ,,,,,,,,,,,,,,,,,,,,,,,,,,,.,,.,,,,,,,,,,,,,.........................................._._.............__....._. t3 If repair or replacement, is this temporary Priority: !ow Routine Urgent or permanent? Temporary �X�Permanent y .mmr,.,,..,, ..... . _........................................................................................m.,..,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,.,,,,.,....................-...................................................................................... . .. � Order Details: cn ty a Item Description Cost per Unit Total Expense 1 Replace York Chiller coils with coatin 24,200.00 A ( g} As..per quote,dated June 3,2019 ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,.,,.,,,,.,.. ....-. ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,...,.,.,,,.......,,,,,,,,, .m_..........-............................................................................................................ . (Hurricane Approval#58585) .................................................................................................. .........................................................................................................-.. .................................................................................................................................... ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,.............................. ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,-,,,,,,,.....­..................................................... ..................................................�...-„ _. _........................................................................._,.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,...................................,,,,,.,,,-.........................................................................................................­. � 1 Change Order#1 8 292.00 "61 ............................................................................ .......... ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,. .................................................................................................... � Temporary Chillers during coils installation �3 .n... -,.,,m,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,... .._..._... ........ ............ ................ ........ ................. ........ .............. ........ ........ ......... ..... ,,,,,,......,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,.. ......._........... ._....._.................................................... .............. ..................................................... .....,,,,,,,,,,,,,,,,,.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ............................... .............. . ......................... Total Cost: 32,492.00 Please attach the required three quotes on purchases$10,000 or greater. C This request for purchase must be approved before submitting to BOCC for contract a as q p pp g approval. Use this coding for the Agenda Item: Fund/Cost Center Account Project Project Account 635102 530340 IRMONRE6 530340 OMB Purchasing Approval: Hurricane Tracking# Updated 7/17/19 Packet Pg. 312 C.14.a D 0 gmmgw AIR MECHANICAL, & SERVICE CORP. 2700 Avenue of the Americas Englewood, Florida 34224 Phone 941-475-3715 Fax 941-475-3725 October 21, 2019 The Florida Keys Marathon International Airport 9400 Overseas Highway, Suite 200 Marathon, FL 33050 �s Attn: April Pearson Subject: Temporary Chiller Proposal Dear April, As per your request, we are pleased to quote you the net price of$8,292.00 to provide a temporary chiller for cooling purposes, during chiller coils replacement Price includes delivery, set-up, usage and teardown. If further information is required, please contact me. Sinc retell �s µ la ine Byers Service Sales Packet Pg. 313 C.14.a Carrier Rental Systems RENTAL A Division of Carrier Corporation 2710 S.COMBEE RD SYSTEMS LAKELAND FL 33803-7384 TeL (800)586-8336 Fax:863 665-1255 www carrierrentaIs.com September 24„2019 Ross Schindler QUOTATION#: 00498407 Monroe County BOCC VALID FOR: 30 Days 1100 Simonton Street Key West FL 33040 Dear Customer, r!5 Thank you for your interest in Carrier Rental Systems.We are pleased to submit the quotation which confirms our rental offering. Application: 1-60 ton ac chiller,transformer,pump, cables,hoses,fittings,job supplies,labor and mound trip freight.NOTE. CUSTOMER TO PRO WDE ELECTRICIAN FOR ALL ELECTRICAL CONNECTIONS AT THE BUILDING PANiELS, Non 0 Item Descri do IL_n S ]C Weekly Monthly Recurring AIR COOLED CHILLER 1 PUMP 1 TRANSFORMER 1 U HOSE(25") a >_ CABLE-110(50') 8 CABLE-110(10-) 4 FITTING-ADAPTER 1 FITTING-ADAPTER 1 FITTING-ELBOW 2 LABOR-SETUP 16 2,592„00 0 LABOR-SETUP-TH 8 1.728.,00 LABOR-STARTUP 2 356m00 LABOR-TEARDOWN 16 2,040.00 0 LABOR-TEARDOWN-TH 8 1,360.00 CL 0 FREIGHT DELIVERY 1 800.00 FREIGHT RETURN 1 800.00 JOB SUPPLIES-GENERAL 1 25.00 ENVIRONMENTAL FEES Total(USD): 1,416.67 4,250.00 9,701,00 0 Quotation does not include any applicable taxes. 0 U.S. Government In the event this quotation is in support,either directly or indirectly,of a U.S_Government funded procurement(either partially or fully), please note that Carrier Rental Systems'quotation and subsequent award shall be contingent upon the acceptance of Item 22 Government Procurements as noted herein under MASTER TERMS—RENTAL,CARRIER RENTAL SYSTEMS,INC. Invoice Policy and Payment Terms Our invoice policy is based on a 28-day rental period.The minimum rental period an all Carrier Rental Systems projects is seven days. 0 The first three(3)days rental,of each of the first three(3)weeks,invoices at the weekly rate,At the seventeenth(17)day of rental the invoice will generate at the Period(or Monthly)rate.The invoice will be generated on the earliest dale of either.(a)the contract invoice ca date or(b)the equipment return date. Net 30 days with approved credit,VISA,Mastercard and American Express accepted. Equipment Rental Period The rental period will begin the day the equipment leaves our facility and end on the date the equipment is returned back to our facility, The price quoted is contingent upon equipment availability,the estimated rental period and represents the minimum guaranteed rental period. Labor Labor quoted is estimated and subject to site conditions.Additional tabor,if required,will be changed at the local depot's labor rate. Labor and material required to clean or repair damaged equipment will be invoiced as incurred. Quotation#: 00498407 Page 1 of 4 Packet Pg. 314 C.14.a Freight Carrier Rental Systems may utilize third party transportation companies or company owned vehicles In the transportation of the rental equipment.Freight charges allow one hour for loading and unloading at the Customer's location.Detention charges of USD 125.00 per hour are applicable for durations exceeding the allotted time. r!5 0 CL 2, M 0 Quotation#: 00498407 Page 2 of 4 Packet Pg. 315 C.14.a Customer ResnonsINI[ties Documentation and Permlts - Furnish a tax exempt certificate,if applicable. - Furnish proof of insurance on all rental equipment prior to shipment. - Obtain required operating and regulatory permits. General Job Site Conditions Provide a safe working environment. Unload and load rental equipment from trailer,if applicable Furnish local job site assistance,as required. Provide appropriate load and start-up. Rental Eouloment_Contract Qoeralion and Service - Reimburse Carrier Rental Systems for all mobilization and re-stocking fees,if rental is cancelled prior to the minimum guaranteed rental period. - Furnish qualified rental equipment operators. - Provide daily monitoring,operation and maintenance of rental equipment. Notify Carrier Rental Systems immediately of any rental equipment irregularities. Calf Carrier Rental Systems before making any rental equipment repairs. Clean all equipment prior to end of rental,. Equipment Instructions - Customer shall locate and identify underground utilities. L) Equipment to be set level. No overhead obstructions.Allow sufficient perimeter space for appropriate air circulation. Furnish electrician to connect to power source.Appropriate grounding of equipment is required„ Avail single phase power source(if applicable). 4 Allow oil heater(s)to operate 24 hours prior to start-up. Dedicated electrical service required for each piece of supplied equipment- Provide a qualified operator, Furnish make-up water for system. Water treatment required. Freeze protection required for seasonal use and low temperature applications. 91 as Customer shalt ensure compliance with all applicable electrical and building codes dunng the use of rental equipment- End of renta[:flush&drain all fluid(s). End of rental:exterior coils to be free of debris and dirt;flush&drain a'f fluid(s), End of rental:clean and remove all debris and dlrtm 0 2, Thank you for your consideration, 0 Robert Cox Carrier Rental Systems � Quotation it: 00498407 Page 3 of 4 Packet Pg. 316 C.14.a Pearson-April IMP Chd- l-Or OUM J-2- __(AffhW From: Pearson-April Sent: Wednesday, September 25, 2019 9:17 AM To: 'Cox, Robert':Schindler-Ross Subject: RE:[External] chiller quote Good Morning Robert, Thank you so much for all your help with this. Due to pricing, we will be asking Air Mechanical to provide the temporary chillers for the coil installation project, instead of working directly with Carrier. Hopefully someone from Air Mechanical will be contacting you soon regarding scheduling. Thanks again, and hope you have a wonderful week! Sincerely, April April Pearson, CM AIRPORT BUSINESS MANAGER The Florida Keys Marathon International Airport 305-289-6002 -----Original Message---- From: Cox, Robert <Robert.Cox2@Carrier.com> Sent: Wednesday, September 25, 2019 6:04 AM To: Schindler-Ross <Sch indler-Ross@ MonroeCounty-FL.Gov> Cc: Pearson-April <Pearson-April@monroecounty-il.gov> Subject: FW: [External] chiller quote �s CAUTION: This email originated from outside of the County. Whether you know the sender or not, do not click links or open attachments you were not expecting. Ross and April, I will send other dots in different email. Thanks Robert Cox Technical Sales Carrier Rental Systems UTC Climate, Controls &Security 2710 S. Combee Rd Lakeland, FI. 33803 Cell: (813) 422-1962 i Packet Pg. 317 C.14.a Fax: (863) 665-1255 E-Fax: (860) 998-1399 Robert-Cox2@Carrier.UTC.com www.CarCierRentals.com -----Original Message----- From: Robert Cox [mailto:robert.cox2@carrier.utc.com] Sent: Wednesday, September 25, 2019 6:03 AM To: schindler-ross@monroecounty-tl.gov Subject: [External] chiller quote Ross, Attached is quote Thanks �s 0 4) CM �s 2, C 0 C 4) Packet Pg. 318 C.14.a �^N'%� .I C4, Co CERTIFICATE OF LIABILITY INSURANCE 12r291291a THIS Cp1T MATE IS ISSUED AS A MATTER OF WFORMAIMN ONLYAND CONFERS NO MONTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFI MATmay OR NEGATWMYAMIiND.EXTEIID OR ALTER THE COVMGEAFFORDW BY THE PCLfM BELOW. THIS CERTIFICATE OFINSURANCE DOER NOT CONSMVTEA CONTRACT SEMEN THE IESUfNG INSURER(S).AUTHORREA REPIIESENTATIVE OR PItOOUCER,AND THE CERTIRCATE HOLDER I ANT. q ttra ceegReeW holder is snADOTI'10NAL 1t18tIRE0,the p9gcy(Fes moat love AOD1TiONAL UREO provklons ar b�andarsed. If SUBROGATION IS 4MPM,subject to the terms end condieom of the polky,urtabl pellelm may ragelre an embnismant.A statsmarlt an a&cerlBlrste does not cordar to the cawleate holder In Beu of w9h sI1 IM. i PRaoucan Eryn Zak Laa%IW-Vkro klauranoe of Tarr"Bay (SM 545.8437 ha (M)M34M0 13a0 N YlbafatLwe Blvd FrynZGla>slt rmm mtl Sub ltoo A►FQH0lM000VOIA0E Twp FL 33W aAs1rMMA: Anm M 103UMNW CDrl PM to4ee 21tI15 f!5 SOURED ...... ..,� - mmer North Rhre►IrrstR3lLra Company 4120r AlrA%dmnital S SOMM Corp. u g C.. SwUdW IrmfellCB Genlpary 2700Ave cfTheAmedcafi atILrRHr p r nrWarEAEc Englewood Ft 34244 F LLl COVERAGES CERTIFICATE NUMBER. t0.20 Hasler REVISION NUMB THIS IS TO CERtrFY TWrtTW POUC=OF RJSURMCE USTEO BELOW HAVE BEEN 1 SJWTO TWINSURED NAMED ABOVE FOR THE POLICYPERIOD INDICATED,NOrAnHSTANDINGANY REOUIREMENT.TERM OR M NDITION OF ANY CONTRACT OR OTHER DOCLOAVITWTH AFSPECT TO VAIIN THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE WOURANCEAFFORDED BYTHE POLICIES DESCRIBED HBREN IS SLaJECT TO ALL THE TERMS. EOCLUSIONS AND CONDITIONS OF SUCH POWSS.LIMITS SHOY14/FRAY HAVE DOW REDUCED BY AW CAMS. TH Tree DFerauRAMr a POULY RrfMaEA LOIr1a COMMC WALGEN2pALLAAaarry EACH L1rRRE10E 11.000,DOLT CLAIusMPAE ®xWR Gzr s 3W.000 CONTRACTUAL LIAStUTY wwwppmawwd 1 10 000 A XCUINCLUOED N CPP20a50420401 0100112019 OlMlr2= Pa1SOM&ADvwtAw f 1.000,000 wMLAOOREOATEUMTrAPPUEa PvL e. CO M N ENS ATION Oo cutxgl yA eppq,7'RIN JyRY Qrpn■v4 1f1 210D0O0O.00 0000 PRoous-CWPAW a "K000 O . LOC EMPLOYEE BEiEFIT5 a 1.000,000 ®mom AUTMOGULtAe1Y A OMNVAFu�o BCranitm N CA20a5W0402 01191=10 01/0112020 G0DLYRJURVPwarddk4 I Hoar A� rw�aro I AUTOS ONLY AlR6aMLY r PIP-BSC a 10,000 UUSMLA Lf48 f5.000.000 GCGS4LA6 5811111027 01/01R0 10,0G00 0 No a 0 Y BM0EMPLOYMUAMLny YIN o1A1B9 01/0f20 f 1,00,000 A MIA VC2102501010rFRK &V% MI aLeuFAeD•EArrlotaVas a 1,000,000 EOFSCIr GPTrON OP0PERAS1M bwo.. E1 CLf6Aei•FOUCY Lwr 1 f.C4B.4OD CLAIM LIMIT 32 000,000 CONTiiAG WS POLLUTION C CONTRACTOR'S PROFESSIONAL VRS0003102 011011201a 0110 5 1202 0 OENERN AGGREGATE 52000,000 �IPnOM OF OPpLAt1OMS rLOGATImra 11Ak7irtl�pCOR01OI,AdAftawl R■■earb fAn■euM,m4 to■e■d+le�■P■e■h n�■M■dt Mwme Comity Beard of Cowrty Cormrdukners is named as Milk nal lmnrrea wn raped to General UsNaK AlaarMU Uahtlky and UnWnWs Uat00y wean required by w Mn Mwaat. r0 CERTIFICATE HOLDER CANCELLATION BFIOULDANY OF THa A9Dv6 DESC11Mao POLICIES Be CANCELLED BEFORE THE Expmx )N DATE THTdtaDF,NOTICE wn.L BE OaL.AreRw IN MwMis C99nly Braid of CD9*CornmhOalen AccDgwLltDe WITH THE PaLNctr PROVt61ON9. 1100 SiIZIGIA l Street Au1NORm0 REPR8Sd117t1rvE Gaw Bldg,Rornrr 2,213 Key WhM FL =40 u a 1!>IB-2016 ACARO CORPORATION.AlH rlgi t rwr ved ACORD 26(201BI03) The ACORD coma sad fego we ngktemd mefka at ACORO Packet Pg. 319 C.14.a Pearson-April From: Pearson-April Sent: Wednesday, September 25, 2019 9.07 AM To: Blaine Byers Cc: Schindler-Ross Subject: RE:Coils Update Categories: IRMA Good Morning Blaine, We have received the quote from Carrier, and it is actually higher than what you quoted, so today I will request a change order for Air Mechanical to provide the temporary chiller. I will let you know when I have that change Order approval (hopefully this week), but please start looking at your schedule now so we can try to set a tentative date for the installation. Thank you very much for all your help, and hope you're having a good week. April Pearson, CM AIRPORT BUSINESS MANAGER The Florida Keys Marathon International Airport 305-289-6002 From: Blaine Byers<bbyers@amsco-ac.com> CL o Sent:Wednesday,September 18,2019 1:45 PM To:Pearson-April<Pearson-April@monroecounty-fl.gov> Cc:Schindler-Ross<Schindler-Ross@MonroeCounty-FL.Gov> Subject:Re:Coils Update CANON 0 No problem. I will postpone everything until approval If you can use Carrier for the rental,you can save about$3000. I will let Robert know now and you let me know when you want to do the work. Sorry for not getting back to you sooner. Sincerely Blaine Air Mechanical Sent from my iPhone On Sep 18, 2019,at 12:30 PM,,Pearson-April<Pearsan-A ril monroecount 4f1. ov>wrote: Hi Blaine, z Packet Pg. 320 C.14.a I'm so very sorry about your wife and daughter—I absolutely understand that you have to focus on them. We will need to postpone the installation until we have County approval regarding the temporary chillers. We are working on this now, so I'll let you know when we can schedule the installation. Also, I did speak to Robert at Carrier, and he said he had already gotten a PO from Air Mechanical to mobilize the temporary chiller here next Monday (the 231d). BUT, because we need approval first, we can't move forward with that yet. Robert is meeting with Ross tomorrow to discuss our situation, so we will let you know once we have an update. As always, thank you so much for your help. April �s From:bb ers amsco-ac.com<bbyers@amsco-ac.com> Sent:Tuesday,September 17,2019 7:38 AM To: Pearson-April<Pearson-A ril monroecount -fi, ov> Subject: RE:Coils Update CAUTION CL _. as April, Again, I apologize if I seem not available. 0 Just found out Friday that my wife has aggressive breast cancer and 21 yr old daughter may have pancreas tSSUeS. So, I am trying to be an extremely energetic flame fighter right now,without freaking everyone out. , I am going to get everything scheduled for next week,unless you'd like to push it off a little longer. Just let me know what I need to do for you. Sincerely, Blaine Air Mechanical From: Pearson-April<Pea rson-AprilCO monroecount -fl. ov> Sent: Friday,September 13,20191:37 PM To: bbyers@amsco-ac.com Cc:Schindler-Ross<Schindler-Ross is MonroeCouny-FL.Gov> Subject:RE:Coils Update Hi Blaine, Packet Pg. 321 C.14.a Kevin came,by to tpke a look at the Chiller and mentioned that you wanted to install the coils next week. But we need to move the installation date out to Thursday, September 26"' or later please. Also, Kevin said we needed to contact you right away to be sure that temporary AC is available for the building during the installation, so please give me a call to discuss this as soon as you can. Thank you! April Pearson, CM AIRPORT BUSINESS MANAGER The Florida Keys Marathon.International Airport 305-289-6002 From:hhytLs _ amsca-ac.com<bbers amsco-ac.c � Sent:Tuesday,August 20,2019 11:07 AM To: Pearson-April<Pearson-April _monroecoun - o_v> Subject:Coifs Update CA[ ION phis emailorfginatedtxamoutsideo€the`County..WhetheryouknowthesenderOr:tl t,da nat click lirw aropen attachirnerrtsyau'were not expecting'- Hello there young lady, Just letting you know that the coils are due to arrive at coating facility today and should have them in my 1� possession by Monday or Tuesday next week. o Then we can schedule them for replacement. Sincerely, Blaine 0 Air Mechanical , 0 3 Packet Pg. 322