Item D09 D.9
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Heather Carruthers,District 3
IleOI1da Keys Mayor Pro Tern Michelle Coldiron,District 2
�p.° Craig Cates,District 1
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
January 22, 2020
Agenda Item Number: D.9
Agenda Item Summary #6393
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Thomas Henry (305) 292-4523
N/A
AGENDA ITEM WORDING: Approval to reject the sole bid for the Big Pine Key Park Sheriffs
House Hurricane Repairs and re-advertise the Request for Proposals (RFP).
ITEM BACKGROUND: The Big Pine Community Park was severely damaged during Hurricane
Irma, including the residential unit occupied by a Sheriff's deputy within the park. An RFP was
issued in May 2019, which requested bids for the repairs of the existing building along with an
alternate bid for complete replacement. Only one bid was received. Due to a delay in waiting for a
response from FEMA regarding whether we could repair or replace the residence, the one bid
received is no longer valid and the bidder does not wish to honor the price given. Due to these
circumstances, Project Management requests approval to reject the sole bid and re-advertise the
RFP.
PREVIOUS RELEVANT BOCC ACTION:
6/20/2018 — BOCC gave approval to advertise any required solicitations or proposals for all
hurricane repair work.
CONTRACT/AGREEMENT CHANGES:
n/a
STAFF RECOMMENDATION: Approval to reject bid and re-advertise RFP.
DOCUMENTATION:
FINANCIAL IMPACT:
Effective Date: 1/22/2020
Expiration Date:
Total Dollar Value of Contract: n/a
Packet Pg. 1070
D.9
Total Cost to County: advertising costs
Current Year Portion: —$100 (advertising costs)
Budgeted:
Source of Funds: 125-0459110-530498-IRMONREI-530498
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: n/a If yes, amount:
Grant: n/a
County Match: n/a
Insurance Required: n/a
Additional Details:
Advertising costs: 125-0459110-530498-IRMONREl-530498
REVIEWED BY:
Breanne Erickson Completed 01/08/2020 11:39 AM
Patricia Eables Completed 01/08/2020 11:55 AM
Cary Knight Completed 01/08/2020 12:00 PM
Budget and Finance Completed 01/08/2020 2:24 PM
Maria Slavik Completed 01/08/2020 2:50 PM
Kathy Peters Completed 01/08/2020 3:48 PM
Board of County Commissioners Pending 01/22/2020 9:00 AM
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