Item M1 M.1
G BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Heather Carruthers,District 3
IleOI1da Keys Mayor Pro Tern Michelle Coldiron,District 2
�p.° Craig Cates,District I
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
January 22, 2020
Agenda Item Number: M.1
Agenda Item Summary #6489
BULK ITEM: No DEPARTMENT: County Administrator
TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292-4443
n/a
AGENDA ITEM WORDING: County Administrator's Report for January 2020.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
n/a
STAFF RECOMMENDATION:
DOCUMENTATION:
CAD 1 Monthly Report
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
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Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Kathy Peters Completed 01/07/2020 4:37 PM
Board of County Commissioners Pending 01/22/2020 9:00 AM
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MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Roman Gastesi
County Administrator
DATE: January 7, 2020
SUBJECT: County Divisions' Monthly Activity Report for January 2020
MONTHLY ACTIVITY REPORT-JANUARY 2020 N
N
Airports:
Key West International Airport
December 9 Met with Financial team regarding EYW Concourse A preliminary design
December 10 Met with corporate Airlines regarding Rates and Charges and Concourse A c
December 11 Attended BOCC meeting in Key Largo
December 12 Met with Engineering teams over various airport projects
December 13 Met with Ricondo team CONRAC _
December 17 Met with management from Republic Parkin
December 18 TDCpresentation/prembid US Customs facility
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Florida Keys Marathon International Airport
December 6 Airport Director and MTH team meeting 0
December 11 Attended MTH FBO Christmas event
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Extension Services:
• Number of services provided: 30 phone calls, 143 emails, 8 office visits, 11 visits to
clients, 13 learning events with 820 participants, 5 media submissions, and 422
publications distributed. Total Budget for FY 19/20: $251,227.00; Year to Date
Expenditures and Encumbrances: $118,717.87; Remaining Balance: $132,509.13;
Percentage of budget spent and/or encumbered year-to-date: 47.3%.
The County Extension Director/Family & Community Development Agent accomplished the
following activities:
• Alicia presented "Handbook for Municipal Action on Climate Change" and other
Extension tools to 550 participants at the Climate Leadership Summit. She was contacted
by 3 municipal staff members and two non-profit organizations to partner on activities in
2020.
• Alicia taught 35 Extension professionals "Time Management Strategies" at the Southwest
Extension District meeting.
• Alicia worked with three communities to determine Extension resources to help them
begin to address climate change issues.
0
The Environmental Horticulture Agent accomplished the following activities:
• This year the horticulture program held its first Master Gardener course since 2015. 19
interns, representing each County District, completed the 9-week training. In 2019, 43
Master Gardener volunteers donated over 2,100 hours helping residents identify and 0
address horticulturally related issues in their gardens and landscapes that contributed to
the reduction in pesticide and fertilizer use and helped reduce water consumption through
0
emphasizing best management practices. This has an estimated value to Monroe County
of$51,470 in volunteer services, which represents one full-time employee.
• Monroe County Extension Service received a grant from Florida Wildflower Foundation
to install a wildflower demonstration garden at the Historic Gato Building in Key West.
The garden will not only serve as an educational tool emphasizing Florida Friendly
Landscaping practices, but it will serve as a pathway for pollinators and have a visual
impact in an area that is so heavily utilized by travelers,pedestrians, bicyclists,
automobile drivers and buses. The garden will be installed in 2020.
a�
The Florida Sea Grant Marine Extension Agent accomplished the following activities:
• Shelly is co-leader for the Florida Coral Disease Outbreak Response Communications
and Outreach Team, a partnership with NOAA, FDEP, FWC, and National Park Service,
that holds bi-weekly conference calls regarding the stony coral tissue loss disease
(SCTLD) outbreak in the Florida Reef Tract and Caribbean. Shelly co-developed the
OF/IFAS Stony Coral Tissue Loss Disease Underwater Observer Program and trained
more than 240 divers to identify and report SCTLD to FDEP at Seafan.net/SEAGRANT.
Shelly was invited by the Sanctuary to speak about the disease response to delegations
from the US Virgin Islands and 8 other Caribbean nations. Shelly was invited to Puerto
Rico to train more than 60 natural resource agents, nonprofit agencies, and diver shop
owners/operators how to identify SCTLD and disease response management.
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Shelly is the outreach and communication leader for the Florida Keys Community
Sponge Restoration Program, a partnership led by the Florida Fish and Wildlife
Conservation Commission, with project partners Florida Sea Grant, The Nature
Conservancy, Bonefish and Tarpon Trust, and Old Dominion University. In 2019, they
achieved our goal to restore>15,000 sponges at 6 sponge nurseries in the Florida Keys.
Shelly wrote the sponge restoration module for the new OF/IFAS Florida Master
Naturalist Marine Habitat Restoration course, in addition to editing and reviewing the
modules on corals, seagrasses, and artificial reefs.
Veterans Affairs:
CLIENTS ASSISTED
VA Phone Calls 545
Client Data 1,385
New Clients 44 N
Field Visits 0
Benefits Delivery at Discharge 4
Flag Presentation 0
Homeless Veterans Assisted 0
Community Involvement/Presentations/Briefings/Rotary/TAPS Class 52
as
TRANSPORTATION PROGRAM
Transportation Calls 405
Veterans Transported 68
Financial Data
Retroactive Payments $ 1,193,530.28 c
Annual Payments $ 552,141.72
The financial data captured monthly will vary due to the Veterans Administration's variable time
frame in adjudicating awards. For any further information regarding this report,please contact
Cathy Crane, Director of Veterans Affairs @ ext. 5156
Libraries:
We'll start the New Year with some highlights from the previous fiscal year, as annual totals for
FY 2018-2019 gave positive evidence of not just recovery from the impact of Hurricane Irma,
but a strong showing for new and expanded services introduced in 2019:
• Circulation of eBooks reached 42,911 check outs, a 39%increase from FYI 8. There were
700 new eBook users registered in FYI 9.
• 233,176 library items circulated in FY19, 2%higher than FY18.
• Attendance at library events in FY19 was 22,543, a 6 1%increase over FY18
• There were 167,921 WIFI and PC sessions in FYI 9, on par with the previous fiscal year
. There were 5,225,079 visits to library eResources, including our online catalog, blog,
and historical archive, a 32%increase from the previous year.
• 2884 new library cards were issued in FY19 (13%increase), bringing the total of Monroe
County Library cardholders to 36,371.
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During fiscal 2019, the Library introduced a video streaming service, an online language
resource, two genealogy databases, and an online professional learning website. These
added services, along with our always growing Flickr site, have increased our online
offerings noticeably, and the growing number of patron users, along with their positive
comments, speak well for our strong expansion in the area of electronic services now
offered to our patrons, and the increasing usage of these new offerings provides strong
evidence of their value to our varied communities.
Employee Services:
HR Monthly Statistical Report
• We had a total of 6 resignations/retirements/terminations for the month of Dec. 2019:
Resignations average year to date 10.27%
Retirements average year to date 2.28%
See attached Countywide Turnover Report by Month and 2019 Applicant Report
Human Resources Department Monthly Report:
• Reviewed 15 salary analysis with the new hire paperwork packets or with department
supervisors
• On-going training on NEOGOV
• Set up and attended PPP meeting on additional days off
• Attended Employee Services Safety Meeting
• Prepared an agenda item for Advanced Urgent Care medical contract
• Met with several Department Heads on and different employee issues and salary
questions
• Processed one year merit PAFs
Recruiting:
0
• In Dec. 2019, the County had 40 open positions for which we received 200 total
applicants; 4 internal and 196 external. Of the 200 total applicants, 168 were deemed to
have met the minimum requirements for the positions to which they applied, and 32 did
not qualify.
• Total 40 current openings 1 re-posting from a previous posting, 6 were new postings
during the month of Dec. 2019.
We had 5 new hires (OTemporary) and 2 promotions.
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Employee Benefits
OCT NOV DEC JAN FEB MAR APR
28
NEW HIRES 11 23 1
TERMINATIONS 1 28 12
NEW RETIREES MEDICAL 0 0 0
NEW RETIREES LIFE ONLY 0 0
DECEASED 4 LIFE CLAIMS 1 2
OTHER COVERAGE
CHANGES 7 8
ACCOUNT CHANGES 6 12 9
cv
ACTIVE WITH MEDICAL 1568 1209 1206 Q
ACTIVE NON MEDICAL 156 90 89
RETIREES WITH MEDICAL 269 246 244
RETIREES DVL ONLY 234 236
SURVIVING SPOUSES 2 0
COBRA 12 3 2
c
WAIVER OF PREMIUM LIFE
INS 1 1
DEC
0
NEW HIRES 28 _
TERMINATIONS 11
NEW RETIREES MEDICAL 1 c
NEW RETIREES LIFE
ONLY
DECEASED 4 LIFE CLAIMS
OTHER COVERAGE 0
CHANGES 2
ACCOUNT CHANGES
ACTIVE WITH MEDICAL
ACTIVE NON MEDICAL
RETIREES WITH MEDICAL
RETIREES DVL ONLY
SURVIVING SPOUSES
COBRA
WAIVER OF PREMIUM
LIFE INS
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December Monthly Report-Employee Benefits Department
1. Distribution of Bi-Weekly Benefits Blasts (2)
2. Distribution of monthly Quantum newsletter for employees and supervisors
3. Distribution of monthly Better You From Blue newsletter
4. Biweekly conference call with benefit consulting team.
5. Biweekly conference call with Cleartrack HR regarding Open Enrollment
6. Audit report Review
7. Continued to work with all BOCC departments and constitutionals to insure all employees
have enrolled or waived medical coverage, including certified mailing
8. Continued one on one phone support to retirees and employees for open enrollment,
including certified mailing
9. In person support to late open enrollment employees (5)
10. In person support to "near retirement" employees (4)
11. Completion of New Year Payroll Memos to all Monroe County payroll clerks
12. W-2 Insurance Values calculated and distributed
13. RFP question period completed and closed —Benefits Administration System
14. Establishment of domestic partnerships (1)
Worker's Compensation
"Please see attached report .�
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Engineering/Project Management/Public Works:
ENGINEERING SERVICES/ROADS
Stock Island II(Maloney&McDonald Ave) Roadway Improvement Project:
• Construction began on April 22, 2019.
• Submittal review is ongoing.
• Project is 70% complete
No Name Key Culvert Replacement Project:
• Repeated attempts by staff to secure an easement agreement for culvert maintenance and
replacement with an adjacent property owner has been unsuccessful.
• Staff is pursuing legal advice for alternatives
Pigeon Key Ramp Repair Project:
• Project 95% complete.
• FDOT 90% audit held on December 6 h—no findings-reimbursement for up to 90% N
pending. N
• TDC reimbursement pending.
• Contractor installing bicycle railing.
• Final walk thru to be scheduled for mid/end of January.
Bimini Drive(Duck Key) Bridge Replacement: 0
• Engineering design work is ongoing;
• Alternative structural design concepts presented by the FOR for bridge replacement are
being reviewed by staff
• Utility relocation coordination is ongoing 0
• Public meeting scheduled for 1/23/2020
Harbor Drive (Duck Key) Bridge Replacement: 0
• Engineering design work is ongoing;
• 30%phase documents were submitted by FOR on December 19th
• Public meeting scheduled for 1/23/2020
Cudjoe Gardens Drainage Rehabilitation Project: 2
• Task Order with HDR Engineering, Inc. for design and permitting services for repairs to
a damaged culvert headwall located on 4d'Ave. W. and a storm drain pipe replacement
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project located on 5d'Ave. W. complete.
• Design submitted to SFWMD and US Army Corps of Engineers for permitting
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1st Street/Bertha Street Drainage Improvement Project:
• Project design at 90% - FDOT ERC review pending.
• SFWMD permitting in process.
• Consultant to provide cost of underground pipe inspection as part of existing drainage
analysis- substantial cost savings/less disruption is possible by extending pipe remaining
life.
• Staff waiting for City of Key West to provide pump station cost estimates to draft an ILA
for cost sharing of construction cost and operations and maintenance costs.
Sea Level Rise Pilot Project— (Sands/Big Pine Key and Twin Lakes/Key Largo):
• Designs for both subdivisions at 90%.
• Twin Lakes — SFWMD preapplication meeting scheduled for 2nd week of January.
• Due to Shaw Drive ROW encroachment on Everglades National Park land National Park
Service (NPS)has requirements.
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• NPS required Archaeological monitoring permit in process — anticipate shovel tests to be
performed in mid/late January.
• Staff submitted FDEP SWAG (State Water Quality Assistance Grant) application on
November 6th for the Twin Lakes portion of the project.
• FDEP intends to award projects for this cycle by March/April 2020.
• Sands-Results of DEO CDBG application for Sands Subdivision portion pending—
application was submitted at 60% estimate of$2.5 million.
• DEO visited site on December 6 h and County requested additional funding due to 90%
probable cost estimated at $6.9 million.
Hurricane Irma Repairs to Duck Key Drive Paved Path Street Lights Federal Highway
Administration (FWHA):
• The county received one bid from Marathon Electric on November 20, 2019
• Staff to schedule pre construction meeting with Marathon Electric N
Florida Keys Overseas Heritage Trail Connection at Cudjoe Gardens: N
• Design at 60% and in FDOT ERC review to be complete by mid-January.
• Consultant coordinating with SFWMD for permitting/required wetland mitigation.
• Consultant coordination with FDOT RRR Resurfacing project FM 443898 on US in
design and to be in construction in 2021. 0
• Design is anticipated to be complete by May 2020.
GIS Based Roadway Asset Management and Work Order System:
• IT and Engineering staff had a zoom conference call with Key Largo Wastewater
Treatment District (KLWTD) staff on November 14, 2019 to see demonstration of
KLWTD GIS based Asset Management System.
• Staff will be reaching out to FKAA personnel to request similar information on FKAA's 0
asset management software program
Roadway Vulnerability Study and Capital Plan:
• Engineering staff is coordinating with Sustainability Dept. on project.
• Staff has call scheduled with consultant to review the results of the pavement condition
assessment that is a part of the overall project.
Sugarloaf Boulevard Bridge:
• Engineering design is ongoing
• Utilities coordination is ongoing.
Key Largo III (Burton Drive/Harris Ocean subdivision) Roadway and Drainage
Improvement Project:
• 90%plans due in January 2020.
• Anticipate design to be complete by March 2020.
Koehn Subdivision Roadway and Drainage Project:
• Survey received November 22nd indicates 25 foot ROW of Pine Avenue on National Key
Deer Refuge property—further analysis required such as possible road realignment to
avoid delays due to potential permitting issues with NPS.
• Pavement Analysis, Wetland and Habitat, and Geotechnical Reports received December
I th
• 60% design due mid-January.
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Boca Chica Road Hurricane Irma Repairs Project:
• FEMA approved staff cost estimates for construction repairs
• Task Order with Cardno, Inc. for design and permitting services was approved during the
Nov BOCC meeting
• Surveying and permitting is continuing.
No Name Key Bridge Navigational Lights Replacement
• Staff received one cost proposal and two no responses after repeated attempts including a
site visit to replace the navigational lights on No Name Key Bridge, which are not
functioning properly.
• The contractor, Check Electric, is procuring navigational lighting equipment with an
estimated 6 week lead time.
Pirates Road Little Torch Guardrail Repair Project
• Guardrail repairs to begin January 21, 2020. N
N
Upper Keys Roads & Bridles
• Buzz Bar Operation—25.83 miles
• Mowing Operation— 99.23
• Sign Department - 207 new signs installed, 34 new posts installed and 0
7 locates performed.
• Sweeping Operation—243.69 miles
• Pot Hole Repair - 25 roads repaired using 22001bs of Cold Patch
• Pick up Cold Patch @ Community asphalt - 17.78 tons
• Pick up Material at CEMEX- 162.17 tons
• Tree Removal and disposal - 3 Trees, 13 tons
• Weed Eating Operation - 147 roads+C905
• Trim trees on SUP
• Clean and Vac out 2 drains and Install 2 new drainage grates on Big Pine Road to help 2
with flooding issue, using 8 tons of 44 rock.
• Trash Pick Up - 452 bags @ approx 7684 lbs.
• Bridge Repair on the Truman bridge Duck Key using 350 lbs of concrete
Special Projects:
• Buzz Bar Operation—25.83 miles
• Dig 13 holes in Rowells Park for Parks Department.
• Remove and dispose 11.97 tons of Seaweed at Berr Beach for Parks Department
• Haul and spread 72.81 tons of fill for Rowell's Park and fill in all low areas and re-seed
for Parks Department.
• Build Pitching mound at Harry Harris Park for Parks Department, haul and spread using
72 tons of material. (not finished)
Other Special Work:
• Work with MCSO on clean up using our clam truck to remove 1.73 tons of debris
(MCSO paid dump fee)
• Key Largo Elementary School Buzz around the school for Monroe County School
District(Jeff Barrows)
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PROJECT MANAGEMENT
Major Hurricane Repairs:
Following is a partial list of the individual locations damaged by Hurricane Irma.
Harry Harris Park:
• Lighting contractor began installation December 181h.
• Basketball court and walking path resurfacing to begin January 6, 2020.
• Task Order for consultant to begin work on the Beach Jetty and Wilkinson's Point to
be approved 112212020.
Key Largo Park:
• Task order signed to address remaining items at the park including parking lot lighting.
Layton Transfer Station: _
• Staff working to gain appropriate approvals & design for the damaged metal storage
building
• Design repairs for reclining storage bay.
Marathon Annex 63rd Street:
• Flood panels have been identified as mitigation effort. Staff working to gain appropriate
approvals, design, and then installation.
Marathon Tax Collector Office:
• Engineered drawings expected by end of January 2020
• Contractor to provide proposal for the changes once received.
Big Pine Parks: 0
• Ballpark lighting at Big Pine Key Community Park completed 12/6/2019.
• Meeting with contractor and PM scheduled week of January 6 'to repair pathway 0
lighting.
• Park residences have been re-advertised due to lack of bids. Working through replace 2�
versus repair approvals.
Gato Building: 2
• New roofing RFP ranking committee completed contractor selection. Recommendation
for contract will go on the February BOCC agenda. <
West Martello:
• Contract for ammunition bunker ceilings completed and general contractor preparing to a
mobilize.
• Archway reconstruction at the Citadel in design.
Freeman Justice Center:
• Change order was signed to add roofing seal and caulking the building gaps to prevent
further water infiltration.
HMGP Generators & EOC:
• County has been notified of potential award of generators HMGP grant.
• Staff working to revise application for consideration with FDEM.
• EOC work progressing and phase 11 grant agreement in progress.
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Major Capital Initiatives
Bernstein Park:
• Redevelopment
o Staff has reviewed and discussed the report provided by the expert and the
response to the warranty claim from the general contractor. Next steps will be
discussed in October.
• Fitness Court
o Construction of the fitness court is complete.
o The irrigation system will be extended to cover the area directly adjacent to
the court and regular turf grass will be installed to prevent erosion.
Cudjoe Fire Station:
• Stucco&paint finish on all walls underway
• Construction of all stairways and access ramps complete
• Keys Energy Utility connections underway;new pole set on US-1 ROW N
• Generator set; electrical connections underway N
• Fire Alarm system underway
• Internal Framing&insulation underway
• Windows &Doors,including locks,installed
• Art in Public Places RFP advertised,responses reviewed, and an artist has been
selected. 0
• Accumulated delays,for acceptable reasons,have extended substantial completion to
Dec 31, 2019
Emergency Operations and Public Safety Center:
• RFQ for CMAR(construction management at risk) services. 0
Higgs Beach Park Access Road Relocation:
Park Access Road 6f(conversion of use process) 0
• Options for going forward under review by the County Attorney
Higgs Beach Sand Re-nourishment:
• Final review and approval of permit expected by January - February 2020. Solicitation
for construction will be scheduled to coincide, allowing for completion by May 2020. 0
Senior Nutrition Center— 1016 Georgia Street, Key West:
• Facilities Maintenance has vacated the building.
• Generator and fuel tank for building removed (salvaged)by Facilities Maintenance
• City Staff(Roy Bishop, Planning Director)have reached out to schedule a joint site visit a
between County staff and the City's Building and Planning Departments to discuss
involuntary condemnation.
• At the City's request, County has re-engaged with structural engineer to provide
additional explanation regarding previous recommendations for structural repairs.
• The County staff and the new City planner and City building official met at the site on
11/14 to review the building's condition and probable cost to repair. All agreed that the
conditions for voluntary condemnation have been met.
• City provided written procedures for requesting a"Build Back Verification Letter" from
the City. County will prepare application for demo permit and provide requested
documentation.
Marathon Library:
• Second level walls are formed out and will be poured soon.
• Also second level cement block is ready to be set
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• The ground floor slab has been completed in the main library area and the Adult
Education area will be poured soon.
Plantation Key Government Center Program:
• All elevation corrections were made, and re-permitting has started.
• Trenching has commenced per plan.
• Threshold inspector is being onboarded (task order on January 2020 BOCC agenda for
ratification).
• Site Utilities are being installed
• IT/DATA plan has been approved to protect against any data line damage
• Foundations pad is prepared, and concrete is being tentatively scheduled for the 3rd
week of January.
PKGC Waste Water System:
• PKGC WWTP ready for demolition. Awaiting FDEP approval to put the lift station into �
service.
• Grease trap installed at Florida Keys Children's Shelter location; connected to County
internal system
• Installation of new infrastructure completed and tested. Connected to the existing system.
Rowell's Waterfront Park: 0
• Plans for Phase 1 are final, and all permits are confirmed.
• Received an extension to the FDOT LAP Agreement through September 2020
• Approval required from OMB for budget availability and from the BOCC to advertise
0
FACILITIES—UPPER KEYS
Murray Nelson Government Center: c
• Provided Assistance for seven events in the auditorium
• Hosted the BOCC in the auditorium
• Move 3 filing cabinets from scan room 125 for disposal
• Fixed air handler 46 operation
• Unclog drain line on 2nd floor
• Remove and install new ceiling tiles stained due to drain line 2nd floor
Key Largo Social Service: (New location— Tradewinds Plaza Shopping Center)
• Install door stoppers at bathrooms
• Reinstall/position bulletin board
• Install signs on front office doors
Key Largo Duplex:
• Replaced breaker in electrical box 41 for a/c unit
Plantation Key Courthouse:
• Adjust louver fins and installed room thermometer in Judge Garcia office
• Reinstall panic button at Judges desk in Court room B
• Installed new wood shelving in Civil clerk office
• Reattached green privacy screen on fence by Court room B
• Installed new 20 amp breaker at panel box for State Attorney office
• Pick up and dispose desk for State Attorney office
• Unclog outside hall bathroom sink
• Installed new arm door in lobby to prevent open all the time
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• Repaired a/c leak by tightened schrader valve in bailiff sergeant office
• Contractor charged hvac equipment with refrigerant in bailiff sergeant office
• Repaired leak in women's 1st floor bathroom sink with new faucet
• Installed posted signage at entrance to building/lobby entrance
• Replaced non-operable lights at Judges bench area
Islamorada Library:
• Cleaned drain piping and replaced filters
• Replaced damaged wiring at compressor capacitor for a/c unit main building
Ellis Building:
• Repaired sink in outside restroom
• Repaired plastic fence under Ellis building
Key Largo Library:
• Unclog drain line in women's bathroom /clean and sanitize
• Pressure wash front sidewalk every week
• Fixed timer and electrical breaker for outside lights
Public Works —Magnolia Office:
• Repaired water leak outside canopy area
• Adjusted air damper at front office area 0
• Secure file basket to wall
• Replaced bushing, nipple and ball valve at compressor storage tank
• Fixed leak at air compressor
PK Roth Building:
• Repaired door hinges / clasps in evidence room
0
• Replaced bulbs and ballast in office and evidence vault area
• Reattach green screen on outside door/property pen
• Trimmed trees /bushes so Deputies can park clear of debris
• Replaced batteries in hallway for thermostat
• Installed new flush valve at Captains commode
• Relocated garden hose hanger to south side of building
PK Detention Center:
• Repaired water leak at kitchen sink
• Fixed 1st commode dorm south �
• Replaced ballast and florescent bulbs over bunk 13t
• Replaced bulbs with LED and ballast in dorm area
• Removed existing exit sign and installed new LED exit signs at dorm area
PK Roth -Health:
• Replaced bulbs with LED and ballast in IT and restroom area
• Replaced non-operable exit signs with new near room 38
Friendship Park:
• Adjust timers for daylight saving
• Replaced bulbs, secured fixtures in storage room and security lights
• Pressure wash basketball courts
• Fixed sprinkler system
• Replaced cracked south end basketball rim /hoop with new rim
13
Packet Pg. 1726
M.1.a
Harry Harris Park:
• Repair water leak in women's bathroom at baseball field area
• Repair and adjust women's bathroom door in baseball field area
• Repair front entrance gate to help roll easier
Key Largo Park:
• Unclog handicap toilet using snake/ clean and sanitize
• Repaired main valve/broke again
• Repaired water leak/sprinkler repair by pool area
• Repaired electrical box outside concession stand
• Unclog men's bathroom using snake/ clean and sanitize
• Replace fans in pavilions
• Repaired broken door in basketball court area
Peace Park:
• Brace Deck/repaired deck
Rowell Waterfront Park:
• Dig hole - materials /repaired broken water line
FACILITIES—MIDDLE KEYS 0
Marathon Annex 63rd St.:
• Outside beautification/4 loads of rock/raked leaves 2�
• Repaired urinal in Men's restroom
0
Marathon Health Department: _
• Replace lightbulbs
Marathon Government Center:
• Place covers over holes in BOCC room
• Touch up painting in BOCC room
• Move 20 boxes to Key Largo for building department
• Vacuum area in planning department 2
• Assembled new chair
• Upgrade BOCC lights to LED
Marathon Library:
• Replaced all light bulbs in children's area
• Repaired toilet in staff bathroom
• Emergency cleanup of men's room
Marathon Tax Collector:
• Repair clogged toilet
Marathon State Attorney:
• Replaced batteries in thermostat
Key Noter Building:
• Trim bushes and vegetation to allow for stucco application
Grassy Key Tower:
• Vendor escort for roof repair
14
Packet Pg. 1727
M.1.a
Medical Examiners:
• A/C vendor escort
Public Works Complex:
• Change bulbs in fleet garage
• New sink in Facilities
• Added water filter
• Toilet repair in Engineering
Public Works —911 Communications:
• Repair toilet
Marathon Senior Center/AARP:
• Defrost freezers
Marathon Airport
• Removal of recycling N
Conch Key Fire Station N
• Repaired Ice Machine
• Salt water intrusion in sewage system
Layton Fire Station
• Bay door motor not working properly
FACILITIES—LOWER KEYS
Key West
Baypoint Park:
• Key West Tennis-replaced 3 screens and re-installed 12 existing fence windscreens
Bayshore Manor: 0
• Exchanged and put new furniture into several rooms
• Moved plants and patio furniture for painting of patio floors
• Repaired and painted patio floors
• Patched and painted ceiling around light in women's handicap restroom 2
• Installed new blinds in room 204
• Replaced ceiling tile in linen/food closet
• Painted window frame in kitchen
• Patched and painted door frame of front office
• Patched and painted room 208
• Sturtz-lock-out service call
• Repaired handle of the freezer
• Re-attached cabinet in CAN area
• Replaced toilet valve in women's restroom
• Repaired main back gate
Bernstein Park:
• Installed "No Vaping" signs throughout the park
• Replaced entrance lock at shop door
Big Pine Library:
• Replaced ballast at library
• Lubricate front door lock to operate better
15
Packet Pg. 1728
M.1.a
Big Pine Community Park:
• Installed flag lights
Gato Building:
• Social Services-removed and trashed recliner
• Health Dept.-patched and painted exam rooms
• Exchanged book shelves and file cabinet to other suites
Harvey Government Center:
• Blue Island-repaired irrigation leak
• Shade Tree-reduced and balanced canopy of several trees
Higgs Beach:
• Removed gazebo located near Dog Park
• Back blade and spread dirt for Artisan Market
• Repaired bench leg in women's handicap restroom
• Beach Racker cleaned Astro City playground
• Key West Sign Company installed signage at tennis courts
• Replaced shower valve
• Repaired volleyball courts
• Repaired toilet seat in men restroom
• Paint parking bumpers by the volleyball courts
• Paint"No Parking" stencil by the dumpsters
• Repaired broken parking bumper _
• Touch-up paint in both men and women's restrooms
0
• Installed air freshener sprayer in women's restroom
• Paint around shower area
• South Florida Utility-located various lines
0
Jackson Square:
• Freeman Justice Center (Old Jail) A-I Fencing-added 4'x8' single walkway gate and
terminal post to generator enclosure
• Freeman Justice Center-Mail Room-shredded 4 boxes
• Freeman Justice Center-install 3 shelves at Drug Court E
• Freeman Justice Center- replaced light bulbs
• Freeman Justice Center-Hearing Room ceiling tile replaced
• Freeman Justice Center Judge Koenig Office-removed shelving
• Mayor's Office-touch-up paint
• Elections Dept.- assembled bank bag
• Lester Building- repaired air conditioners that was not on-line
• Limbwalker-trimmed hardwood trees and palms at Jackson Square
• Lester Bldg.-installed paper towel dispenser
• Pam Hancock's office-assemble desk
• Old Jail-installed paper towel dispenser in men restroom
• Finance dept.-replaced arms of chair
16
Packet Pg. 1729
M.1.a
• Repaired leaking sprinkler heads
• Lester Bldg.-pressure washed sidewalks and front of building
• Historic Courthouse-moved and shredded over 170 boxes
• Court Admiration Office-replace light bulbs
Key West Library:
• Reaffixed soap dispenser located in auditorium men's restroom
• Children's Section-assembled storage cabinets
• Repaired women's restroom door
• Installed shelves
• Tech dept.-assembled chair
• Tech dept.-Sub-Zero repaired air conditioner/clogged drain/drip pan
• Tech dept.-replaced ceiling tiles damaged by a/c leak
• Staff restroom-Replaced light bulbs and switch
• Patched holes located on soffit
Professional Building:
• County Attorney's Office-Check Electric disconnected dead switch in j-box re-installed
receptacle inside cabinet 0
• County Attorney's Office-wiring for new phone lines for additional office space
completed by Anixter, Inc.
• County Attorney's Office-painted additional office space/touch-up
• County Attorney's Office-adjusted doors and installed mini-blinds
• County Attorney's Office-picked up trash and old blinds
• Replaced toilet chain
Public Works Complex:
• Fleet Mgmt.- South Florida Utilities located several lines
• Filing cabinet was repaired 0
• Gary's Plumbing snaked office toilet and cleared lines
• Carpenter Shop-both a/c were cleaned
• Replaced light bulbs
Rockland Key(Future Home of Facilities and Road and Bridges):
• Cleared area for fence storage
c�
Social Services: 2
• Moved a client from one apartment to another located at Porter Place
Fire Stations
Station 8- Stock Island:
• Attached hose rack
Station 9-Big Coppitt:
• Installed a passage key for gear room
Station 10- Sugarloaf:
• Replaced the flag Halyard line and light for the flagpole
• Septic tank was cleared by Paradise Plumbing
• 1"floor sagging ceiling was repaired and painted
• Supplied paint/supplies for fire crew to paint office
17
Packet Pg. 1730
M.1.a
• Replaced lights with LED lights for galley and dayroom
Station 13 —Big Pine:
• Drain grates located at Key Deer Blvd. were repaired
• Advanced Doors-repaired key pad to bay door
CORRECTION FACILITIES
Stock Island Detention Center:
• Above All Doors Installed New Door for the Loading Dock
• Contractor performed PM on the Elevators.
• Installed New Lights for the parking Lot
• Installed new motor for the Vehicle gate
• Installed 10 New Icon Systems in Unit B
• Contractor Installed new Piping for the boilers
• Regular maintenance &repairs, replace light bulbs, unclog toilets, and maintain HVAC CD
System, etc.
• December 2019 8 1% of 124, Work Orders were completed within 3 Days.
Sheriff Headquarters Building:
• All Temporary trailers have been removed
• Regular maintenance &repairs, replace light bulbs, unclog toilets, and maintain HVAC 0
System, etc.
Marathon Hangar & Marathon Detention Center:
• New Chase way doors installed
Department of Juvenile Justice:
• Work Continues on the bunk room
FLEET
• Revised and submitted State of County Fleet information
• Provided Palm Beach County with requested Fleet bench marking information
• Refueled and reprimed Card Sound generator 0
• Ordered new skid steer concrete breaker attachment for Parks & Beaches T_
• Provided Upper Keys Public Works with generator responsibility policy and inspection
form
• Submitted Agenda Item to recognize Fleet Generator Mechanic as Employee Of Quarter
• Assisting Bayshore with clean-up inside van after spill and contamination incident
• Researching repairs needed and cost estimate for Airport 2006 Ford Explorer
• Fleet Management Software annual training scheduled for January 2020
• Sheriff Department request for donation of 2 surplus units-pending
• Sheriff Department request for access to Fleet Management computer data-pending
• Assisted with information on non-ethanol fuel for Marine Resources Department
• Assisting Clerks Office with purchase of new vehicle
• Researching government contracts and availability of 2020 electric vehicles
• Request for new truck bed tool box for Facilities Maintenance-on hold
• Prepped for service and transferred 1 surplus unit to IT Department
• Reviewed plans for Marathon fuel tank replacement
• Sheriff request for 2 surplus vehicles-pending
• Sheriff request for access to Fleet computer data-pending
18
Packet Pg. 1731
M.1.a
• Filled Supervisory Lead Mechanic position in Marathon
• Submitted PAF to hire Supervisory Lead Mechanic Marathon
• Submitted PAF to hire Generator Mechanic Key West
• Submitted PAF to hire Generator Mechanic Marathon
• Programed and distributed more than 1500 electronic fuel keys for new fuel system
• Received Fleet office staff training on new electronic fuel system
• Fleet Business Manager provided fuel system contractor with installation assistance
throughout the Keys including sites on School Board properties
• Receiving Fleet office staff training for new in-house Ford Warranty process
• Preparing PAF and interview package to hire 2nd Generator Mechanic Marathon
• Garage staff met with auction company vendor regarding upcoming surplus
advertisement
• Deleted several small equipment items-disposal-pending
• Revising all Fleet job descriptions-(Business Manager, and Fleet Director)-pending
• Updating generator maintenance responsibilities, scheduling and formats
• Diagnosing and repairing Bayshore generator exercise timer
• Seeking vehicle and equipment salvage companies for disposal of nonsalable County
units. c
• Met with Enterprise in December for review of commercial vehicle lease possibilities
• Purchase new transport trailer with winch for Fleet garages-pending
• Purchase new transport trailer with winch for Parks & Beaches-on hold
• Seeking updated hybrid vehicle training materials for Fleet Mechanics
• Seeking surplus inventory info for Marine Resources boat/trailer
• Establishing vehicle lift inspection and repair tracking spreadsheet
• Ordered 2 new replacement units for Code Enforcement
• Ordered 1 new replacement unit for Environmental Resources
• Ordered 2 new replacement units for Building Department 0
• Ordered 1 new replacement unit for IT Department
• Ordered 1 new replacement unit for Social Services Admin-ongoing
• Purchase 1 new replacement unit for Nutrition-pending
• Ordered 1 new unit for Engineering Department
• Purchase 1 new replacement unit for Engineering Department-pending
• Purchase 1 replacement unit for Emergency Management-ongoing
• Purchase 1 new unit for Emergency Management Director-pending
• Ordered 2 new replacement units for Project Management
• Ordered 2 new replacement pickup trucks for Parks & Beaches
• Purchase 1 new aluminum bed Dump truck for Parks & Beaches-ongoing
• Ordered 1 new tractor with boom and rotary mower for Solid Waste Department
• Ordered 1 new pickup truck for Solid Waste Department
• Purchase 1 new Box truck for Hazardous Waste Department-ongoing
• Purchase 1 new flail mower for Card Sound-ongoing
• Purchase 1 new Boom buzz saw mower for Card Sound-ongoing
• Purchase 4 new flail mowers for Road Department-ongoing
• Purchase 1 new flail mower for Card Sound-ongoing
19
Packet Pg. 1732
M.1.a
• Purchase 2 new bucket trucks for Road Department-ongoing
• Purchase 1 new rotary mower head for Road Department-ongoing
• Purchase replacement portable generators for Facilities Maintenance-pending
• Ordered 1 new pickup truck for Facilities Maintenance Department
• Purchase 1 new bucket truck for Facilities Maintenance Dept.-ongoing
• Purchase 1 new shop truck for Sr. Mechanic Generator Tech-ongoing
• Purchase 3 new standby generators for Solid Waste Landfills-pending
• Provide additional space for Fleet admire staff-ongoing
• Verifying present garage workloads-reorganizing and reassigning operations and admire
duties
• Updated and providing (accident repairs pending) spread sheet
• Updated and providing (recalls pending) spread sheet
• Repair Facilities cargo van with fuel tank contamination-ongoing
• IT needs for Fleet Department in EOC-pending
• Verified Fleet Department cell phone billing
• Reviewing Fleet Inventory for accuracy-pending
• Continuing Fleet's existing uniform delivery service
• Pressure wash and paint Key West fuel tank-pending
• Revising Fleet Department organizational chart-pending
• Transportation Department's request for specialized maintenance program mandated by
FDOT-ongoing
• Seeking quotes for new Gato Building generator transfer switches-ongoing .�
• Seeking quotes for replacement of Long Key tower(propane generator)-ongoing
• Seeking right sized back-up generator for Bernstein park-ongoing
• Annual FDEP mandated fuel facility testing-(Next Due October 2020)
• Transferred depreciated surplus buses for training at Fire Academy
• Fleet Business Manager, and Operations Manager visited and called on upper and middle c
keys garages
• Secure hourly rate repair agreements with generator and electrical contractors-pending
• Providing garage staff with training for new Fleet document scan software-pending
• Remove 2 Road Department rollers from active status; surplus advertisement-pending
• Established on-line auction services for selling surplus units not sold after County
advertisement
• Assisting Facilities; replacing generator fuel tank at Big Coppitt Fire Station
• Assisting Trans. Department with 1 Ford Manufacturers safety recall-seeking approval to
complete in-house
• Assisting Trans. Department with 3 Champion body recalls-received approval to do in-
house
• Prepping surplus units for beginning year surplus sale
• Providing new and/or re-programed fuel keys for various Departments
• Seeking non-profits for donation of non-sellable surplus vehicles and equipment
• Removing non-active departments from Fleet data base-pending
• Removing non-active equipment classes from Fleet data base-pending
• Establish new Fleet equipment line item for County inventory purpose-pending
20
Packet Pg. 1733
M.1.a
• Social Service Ford Focus at Rockland Key-surplus status-pending
• Install new large monitor for GPS tracking system-pending
• Providing revised fund roll-over info for OMB
• Updating Risk Department; advising of added and deleted units for insurance purpose
• Verifying delivery status of units on order
• Marathon and Key West Garages combined presently have 5 unfilled positions
• Fleet Admin. Staff, Garages, Generator Mechanic all continue to struggle trying to keep
up with work load
• Interviewed applicants for Lead Mechanic Marathon and Key West
• Interviewed applicants for Generator Mechanic Marathon and Key West
• Advertised for applicants to fill Lead Mechanic, Generator Mechanic and/or Apprentice
Mechanic positions Marathon and Key West
• Purchase new load bank for testing portable generators under load-pending
• Purchase 3 new fuel trailers with EMS grant funds-pending
• Revise fuel activities policy and procedures-pending
• Senior Project Administrator additional Emergency Management ICS certifications-
pending
• Seeking right sized generator for Sheriff in-door shooting range-contractors required c
electrical/wiring-pending
• Advertising multiple surplus units for sale including Irma damaged items
• Providing spread sheets by area for organizing surplus unit advertisement and pending
sales status 2
• Big Pine Key Senior Center generator out of service-temporary backup in place 1�
0
• Long Key translator generator out of service-temporary portable backup-in place
• Completed new automated fuel system installation
• In-house Tech repair and maintenance training for new fuel system-pending
• In-house staff software training for new fuel system-ongoing
• Several surplus units not yet paid for and not yet picked up re-advertisement or disposal-
pending
• Phase 2 GPS installation approved for approximately 127 remaining County vehicles and
100 off-road units
• Disposal of Sheriff s surplus calibration machine-pending
• Modify surplus sign truck to be converted for use as Road Department water truck-
pending
• Completed repair of Gato Building emergency power generator transfer switch-pending'
• Replacing old worn out vehicle decals for various County Departments
• Completed monthly inspections on high profile emergency power generators
• On job tech response training for high profile emergency power generators-ongoing
• Transfer ownership of all vehicles to Fleet-pending
• Working with OMB revising Fleet Department billing format-ongoing
• Replace old outdated garage shop trucks-pending
• Replace Marathon garage copy machine-ongoing
• Provide monthly safety reminders-eco driving instructions, etc.-pending
• Revise and update Fleet Department forms-pending
21
Packet Pg. 1734
M.1.a
• Revisions to joint use Fuel Facilities agreement with School Board-pending
• 2 surplus units paid for but not picked up-seeking direction from County Attorney
• Re-establishing jail inmate work program at all garages
• Annual Housekeeping Haz-Mat storage areas at 3 garages-(Next due October 2019)
• Written multi-agency fuel sharing agreement-pending
• (Animal Control, City Key West, Sherriff, etc.) offer surplus donation after advertising
with no acceptable bids
• Received 5 new 14 KW portable generators for Facilities Maintenance
• Generator from KW senior center-potential re-install at Marathon AARP
• Generator from PK senior center-potential re-install at Big Pine senior center
• Generator and transfer switch from PK Spottswood Building-potential re-install
• Update County garage facilities-garage equipment, vehicle storage, secured storage barn, a
in-house paint body shop-pending Q
• Centralized cylinder rebuilds Marathon garage-pending
• Centralized hydraulic hose builds Marathon garage-pending
• Transporting vehicles for various Departments-to and from repair contractors in and
outside of County
• Transporting vehicles from one area of County to another for various Departments c
• Install roof kit for 1 Bernstein Park Toro off-road utility vehicle-pending
• Revisions to Fleet web page-ongoing
• Fleet supervisors and managers meeting-next scheduled January2020
• Possible separation of KW garage work orders from recalls and accidents-pending
• Maintenance and replacement issues regarding Emergency Communications tower
generators-pending
• Remove 2 Road Department. surplus mowers from active status to be advertised for sale-
pending
• Released 3 Irma surplus vehicles for disposal-2 additional units pending Risk
• Verify mechanics CDL driver license and endorsements-(Next due Oct. 2020)
• Verify mechanics ASE certifications-(Next due Oct. 2020)
• Bucket truck inspection and certification-1 unit pending-(Next due Dec. 2020)
• FYI garage lift inspections completed-repairs ongoing-(Next due Oct. 2020)
• FYI storm water SWPPP activities-ongoing-(Next due May 2020)
• Fuel delivery contract renewal-(Next due Dec. 2019)
• Generator repair contract renewal-(Next due May 2020)
• Bidera surplus auction contact renewal- (Next Due January 2021)
• Replacing defective license tags for various Department vehicles
• Request to remove temporary backup generator from State of Florida Building Marathon-
pending
• Purchase large truck tire changing machines for all garages-pending
• Seeking light weight manhole covers for underground fuel tanks-pending
• Tool allowance for Mechanics and Techs-pending
• Provide Techs with personal protective equipment; phones, t-shirts, rain gear-etc.
• Seek approval and dispose of outdated files-(October 2019)
• Purchase more fuel-efficient replacement tires-pending
22
Packet Pg. 1735
M.1.a
• Purchasing and utilizing ECO (environmentally) friendly re-refined motor oils
• Mid-year employee reviews due(January 2020)
• Calibrated speedometers for Sheriff Department patrol units
• Marathon garage and fuel facility security cameras repaired-Key West and Upper Keys-
pending
• Provided Blue Bird Bus monthly maintenance for Sheriff Department
• Lead Mechanic GPS vehicle monitor training-ongoing
• GPS staff management training-ongoing
• Completed Department Liaison's active unit inventory verification-(Next Due Oct. 2020)
• Complete and document mandated inmate training-pending
• Reviewed and verified monthly Fleet Department fuel billing
• Updating Fleet Staff contact information
• Reviewing hurricane responsibilities with Fleet Staff Q
• 1 new KW Road Department sign drill truck-on order
• New brake resurfacing machines for all garages-pending
• Researching Florida law in relation to in-house vehicle lift inspection and repair
• Randomly reviewing mechanics accountability reports
• Inspecting, documenting and repairing garage and fuel facilities
• Order new (15 KW)portable generator to replace returned unit-pending
• Replacement of vehicle lifts at all garages-pending
• Removed drive on vehicle lift at Marathon garage; disposal pending 0
• New employee on job training throughout garages and office-ongoing
• Developing vehicle equivalent units for new billing format-ongoing
• Implementing new vehicle numbering system for improved identification of County
vehicles
• In-house Ford warranty and training-ongoing
• Disposal of outdated paint spray booth-pending c
• New format to invoice outside program Departments monthly-pending
• Survey all stationary generators-lay out replacement and repair priorities-pending
• Add SOP to Fleet Policy Procedures Manual for vehicle procurement and surplus
• Add to Policy Procedures Manual-actions to be taken when County vehicle breaks down a
outside of County
• Three garages combined processed and distributed approximately (9,600) gallons of
unleaded and(5,000) gallons of diesel fuel
• Three garages combined provided preventative maintenance and completed
approximately (115)unit safety inspections
• Three garages combined opened and/or completed approximately (213)work orders
• Processed monthly Safety and PMI due reports for various County Departments
• Processed monthly fuel billing accounts receivables for in-program County Departments
• Processed outside monthly fuel billing for School Board accounts payables
• Processed monthly repair invoices and outside billing for not in-program Departments
• Processed daily and monthly parts and supply accounts payable invoices
• Processed accident repairs for Risk Management and various Departments
• Processed vehicle and equipment factory recalls for various Departments
23
Packet Pg. 1736
M.1.a
• Entered work order data daily -labor,parts, supplies, contractual services, etc.
• Disposed of garage hazardous waste thru recycling contractor (waste oil, oil filters,
batteries, tires, rags, antifreeze, etc.)
• Verified toll by plate invoices for various Departments
• Standardization of Fleet oil, tubes, and filters-ongoing
• Standardizing NAPA Brand automotive batteries-ongoing
• Standardization of Fleet parts and supply stock items-pending
• Pre-hurricane season prep on fuel tanker truck and fuel trailers (Next Due Jan. 2020)
• Disposing of non-capital obsolete and defective Fleet equipment and supplies-ongoing
• Garage minor repairs and enhancements-pending
• Preparation of Fleet supply, delivery and storage truck-pending
• Prepare and assign Fleet service trucks-pending
• Temporary portable generator for Marathon AARP-in place CD
• Fleet cross training and refresher training-ongoing
C
0
C
0
0
C
0
�s
C
0
24
Packet Pg. 1737
M.1.a
January 2020 Page 1
Major
YTD Actual Year-End
Fiscal Year Oct Total Budget
2020 289,719 4,711,220
2019 267,309 4,981,287 4,696,147
$inc/dec 22,410 15,073
%inc/dec 8.4% 0.3%
YTD Actual Year-End
Fiscal Year Oct Total Budget
2020 706,266 11,606,227
2019 723,841 11,619,869 12,106,227
$inc/dec 17,'x7'Ix( P(
%inc/dec -2.4% -4.1%
cv
CD
w w
YTD Actual. Year-End
Fiscal Year Oct Total Budget
2020 39,366 575,000 4�
2019 38,484 565,999 575,000
$inc/dec 882 0
O
%inc/dec 2.3% 0.0% 91
9
YTD Actual Year-End
Fiscal Year Oct Total Budget O
2020 128,785 2,037,000
2019 125,151 1,980,939 2,037,000
$inc/dec 3,634 0 91
O
%inc/dec 2.9% 0.0%
C
YTD Actual Year-End O
Fiscal Year Oct Total Budget
2020 92,986 1,150,000
2019 95,010 1,170,266 1,150,000
$inc/dec (2,023) 0
%inc/dec -2.1% 0.0% C
YTD Actual Year-End
Fiscal Year Oct Total Budget
2020 182,627 2,925,000
2019 236,391 2,693,485 2,925,000
$inc/dec (:D7 764) 0
%inc/dec -22.7% 0.0%
w �+
YTD Actual Year-End
Fiscal Year Oct Total Budget
2020 1,204,254 23,000,000
2019 1,281,786 23,583,643 22,000,000
$inc/dec (77,1::D2) 1,000,000
%inc/dec -6.0% 4.5%
aa
Office of Management and Budge Packet Pg. 1738
M.1.a
January 2020 Page 2
Major
Last year's total collection rate for Monroe County was 97.1%.
2019 2020
October..IDeceirrmlbeir October..IDeceirrmlbeir
Ad Valorem Collection %Collection %Collection Variance
Total Ad Valorem Collection 75.5% 76.2% 0.7%
One cent tax split is 50%for Monroe County and 50%for Land Authority.Below is the Monroe County portion.
cv
% % YTD +/.. % Q
2018 Change 2019 Change 2020 Prior Year Change
October 213,972.89 -19.5% 267,308.81 24.9% 289,718.95 22,410.14 8.4%
November 252,580.02 -20.9% 338,484.44 34.0% 0.0%
December 330,269.30 -17.0% 446,468.12 35.2% 0.0%
January 377,675.27 -16.1% 486,395.98 28.8% 0.0%
February 451,634.11 -11.3% 555,930.40 23.1% 0.0% 91
March 528,775.51 -12.3% 673,618.77 27.4% 0.0%
April 400,173.13 -4.3% 506,116.44 26.5% 0.0%
May 325,037.76 -9.2% 398,951.99 22.7% 0.0%
June 345,120.33 2.5% 400,398.33 16.0% 0.0%
July 373,606.50 -7.3% 430,549.93 15.2% 0.0%
August 299,898.52 2.2% 303,245.90 1.1% 0.0%
September 196,716.46 -12.4% 173,818.32 -11.6% 0.0%
Total 4,095,459.80 4,981,287.43 289,718.95 22,410.14 8.4%
%inc/dec prior yr -10.6% 21.6%
0
Fund 001-Tourist Impact Tax
800,000.00
700,000.00 d>
600,000.00
500,000.00 Gs
400,000.00 2018
300,000.00
200,000.00 ... 111112019
100,000.00 1112020
O`10
�QC �,pet G��,pet,a�Jata¢�`Jata 40r Ile
Office of Management and Budget Packet`Pg. 1739
M.1.a
January 2020 Page 3
Major
Fund 001+148+147-St Shared-Loc Govt 1/2 Tax
Current FY20 allocation is split 79%to the General Fund 001,4%to Uninc Svc Dist Parks&Rec Fund 147,&17%to the Plan,Build,Zoning
Fund 148.
% % YTD +/.. %
2018 Change 2019 Change 2020 Prior Year Change
October 456,729.44 -32.7% 723,841.23 58.5% 706,265.84 (1 I,"r7'r 39) -2.4%
November 808,988.58 12.6% 911,971.28 12.7% 0.0%
December 836,769.47 -4.8% 961,349.25 14.9% 0.0%
January 1,005,666.51 -0.4% 1,081,154.98 7.5% 0.0%
February 964,514.11 5.6% 1,087,973.08 12.8% 0.0%
March 1,048,880.75 0.4% 1,116,403.27 6.4% 0.0%
April 1,205,796.38 8.5% 1,362,799.34 13.0% 0.0%
May 1,028,414.60 -7.5% 1,170,912.61 13.9% 0.0%
June 896,682.10 6.4% 1,053,066.48 17.4% 0.0%
July 971,761.75 17.3% 1,036,605.08 6.7% 0.0%
August 980,361.87 -16.1% 1,060,250.10 8.1% 0.0%
September 839,101.89 6.9% 53,542.63 -93.6%
Total 001+148 11,043,667.45 11,619,869.33 706,265.84 (1" ,!57!!Pu.39( -0.2%
%inc/dec prior yr -0.4% 5.2% 0
FY20 State Estimate-100% 12,880,635
Fund 001-79% 10,175,702
Fund 147-496 515,225
Fund 148-17% 2,189,708 0
2
2019 Fedeta$,State„and County�T•x Rates on Motor Fuel and:I}re� s
aeNl Fuel in,Florida's Countios
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1 cent on every net gallon of motor and diesel fuel sold.
% % YTD +/.. %
2018 Change 2019 Change 2020 Prior Year Change
October 42,347.31 -0.9% 38,484.26 -9.1% 39,365.98 881.72 2.351C
November 32,415.55 -23.8% 31,286.49 -3.5% 0.0%
December 34,440.77 -6.8% 54,275.27 57.6% 0.0%
January 44,949.57 -2.4% 43,993.58 -2.1% 0.0%
February 39,897.99 -8.5% 41,412.21 3.8% 0.0%
March 42,164.03 -7.2% 44,747.44 6.1% 0.0%
April 49,710.50 -3.5% 54,107.26 8.8% 0.0%
May 47,543.84 -4.7% 49,379.51 3.9% 0.0%
June 42,553.07 -8.4% 51,579.63 21.2% 0.0%
July 49,080.08 -1.1% 52,686.49 7.3% 0.0%
August 61,746.78 15.5% 51,784.85 -16.1% 0.0%
September 48,439.41 -11.5% 52,262.35 7.9% 0.0%
Total 535,288.90 565,999.34 39,365.98 881.72 0.2%
%inc/dec prior yr -4.9% 5.7%
Office of Management and Budget Packet`Pg. 1740
M.1.a
January 2020 Page 4
Major
6 cents of the 1 to 6 cents fuel tax imposed on motor and diesel fuels&3 cents of the 1 to 5 cents fuel tax imposed on motor fuel only.
% % YTD +/.. %
2018 Change 2019 Change 2020 Prior Year Change
October 143,393.08 -1.3% 125,150.65 -12.7% 128,784.81 3,634.16 2.9%
November 96,996.95 -32.9% 91,653.34 -5.5% 0.0%
December 106,528.26 -13.8% 197,669.52 85.6% 0.0%
January 155,424.67 -1.9% 152,009.76 -2.2% 0.0%
February 133,135.09 -11.6% 140,367.66 5.4% 0.0%
March 141,229.10 -9.6% 153,595.12 8.8% 0.0%
April 175,990.89 -4.5% 194,757.29 10.7% 0.0%
May 166,365.00 -5.6% 174,377.38 4.8% 0.0%
June 142,390.41 -11.0% 185,226.91 30.1% 0.0%
cv
July 173,915.92 -1.5% 190,569.60 9.6% 0.0%
August 234,394.14 20.6% 186,643.27 -20.4% 0.0%
September 171,051.70 -15.2% 188,918.97 10.4% 0.0%
Total 1,840,815.21 1,980,939.47 128,784.81 3,634.16 0.2%
%inc/dec prior yr -6.6% 7.6%
0
1 cent on every net gallon of motor fuel sold.
0
% % YTD +/.. %
2018 Change 2019 Change 2020 Prior Year Change
October 89,672.48 4.6% 95,009.56 6.0% 92,986.46 (2,023,1.0) -2.1%
November 97,369.59 4.0% 103,797.97 6.6% (103,797,97( -100.0%
December 94,293.30 4.8% 93,564.01 -0.8% (93,1:64,01.( -100.0%
January 96,566.65 3.1% 85,126.12 -11.8% (8'3,:1.26,1 ) -100.0%
February 94,358.66 2.9% 95,221.74 0.9% (91",21.I4( -100.0%
March 91,409.71 -1.6% 91,159.00 -0.3% (91,:1.'39 00) -100.0%
April 106,083.03 4.5% 104,620.08 -1.4% (104,620,08( -100.0%
May 97,824.87 11.1% 99,016.83 1.2% (99'al.6,83) -100.0%
June 92,471.32 -4.7% 97,867.55 5.8% (97,867,33( -100.0%
July 99,465.23 0.2% 99,314.63 -0.2% (` 9,414.C44( -100.0%
August 95,393.97 0.1% 101,139.53 6.0% (101,:1.39,1::3) -100.0% �
September 102,983.39 11.6% 104,428.76 1.4% (104,428,76) -100.0%
Total 1,157,892.20 1,170,265.78 92,986.46 (1,0" ' ,279.,32) -91.3%
%inc/dec prior yr 3.3% 1.1%
Office of Management and Budget Packet`Pg. 1741
M.1.a
January 2020 Page 5
Major
2 cents on every net gallon of motor fuel sold.
% % YTD +/.. %
2018 Change 2019 Change 2020 Prior Year Change
October 230,445.27 29.7% 236,390.79 2.6% 182,626.71 (133,764.08( -22.7%
November 220,890.16 -4.6% 202,958.07 -8.1% 0.0%
December 190,791.29 -5.5% 224,698.33 17.8% 0.0%
January 221,361.41 14.9% 230,431.77 4.1% 0.0%
February 236,668.25 2.9% 196,331.28 -17.0% 0.0%
March 187,402.13 -0.3% 209,045.18 11.5% 0.0%
April 240,512.97 3.0% 233,760.55 -2.8% 0.0%
May 224,094.27 1.8% 226,726.18 1.2% 0.0%
June 200,980.44 -11.0% 228,406.24 13.6% 0.0%
July 259,285.94 32.9% 221,373.80 -14.6% 0.0%
August 192,940.78 14.3% 222,990.70 15.6% 0.0%
September 221,011.24 -15.8% 260,372.02 17.8%
Total 2,626,384.15 2,693,484.91 182,626.71 (P!53,764.08( 2.2%
%inc/dec prior yr 3.9% 2.6%
0
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% % YTD +/.. %
2018 Change 2019 Change 2020 Prior Year Change
October 772,618.19 -35.9% 1,281,785.62 65.9% 1,204,253.88 (77,1331.74( -6.0%
November 1,432,345.70 1.2% 1,626,938.48 13.6% 0.0%
December 1,474,188.61 -7.3% 1,611,060.13 9.3% 0.0%
January 2,000,568.29 -1.6% 2,212,017.23 10.6% 0.0% _
February 1,731,177.28 -2.9% 1,992,553.52 15.1% 0.0%
March 1,905,394.86 0.1% 2,146,758.69 12.7% 0.0%
April 2,432,136.33 3.3% 2,722,405.94 11.9% 0.0%
May 1,871,390.44 6.4% 2,104,262.85 12.4% 0.0%
June 1,599,950.82 -2.5% 1,909,549.64 19.4% 0.0%
July 1,992,764.20 10.5% 2,115,119.53 6.1% 0.0%
August 1,848,603.69 6.4% 1,947,982.32 5.4% 0.0%
September 1,744,184.51 9.7% 1,913,209.10 9.7%
Total 20,805,322.92 23,583,643.05 1,204,253.88 ("7"7,531,74( -0.4%
%inc/dec prior yr -0.1% 13.4%
Office of Management and Budget Packet`Pg. 1742
M.1.a
January 2020 Page 6
Revenue & Expenditure Comparison
FY20 Revenue&Expenditure Comparison(October-December)of Select Funds
Revenue Expenditure Net
Amended %of Amended %of Actual
Budget Actual Budget Budget YTD Actual Budget Amount
Selected Funds
General Fund 64,335,256 22,170,443 34.5% 64,335,256 13,162,798 20.5% 9,007,645
Fine&Forfeiture 70,029,496 37,712,940 53.9% 70,029,496 14,863,640 21.2% 22,849,300
Road&Bridge 15,468,669 504,224 3.3% 15,468,669 1,709,940 11.1% (1,205,716)
Fire&Amb.Dist 1 15,881,644 9,857,625 62.1% 15,881,644 2,251,890 14.2% 7,605,736
Unincorp.Parks&Rec. 3,465,278 1,809,930 52.2% 3,465,278 498,138 14.4% 1,311,793
Plan,Build&Zone 12,420,636 1,536,131 12.4% 12,420,636 1,270,837 10.2% 265,294
Municipal Policing 10,073,214 4,569,458 45.4% 10,073,214 2,333,206 23.2% 2,236,252
Building Fund 7,003,908 1,199,671 17.1% 7,003,908 912,217 13.0% 287,454
Infrastructure Surtax 41,563,467 1,280,852 3.1% 41,563,467 10,328,548 24.9% (9,047,697)
TOTAL 240,241,568 80,641,274 33.6% 240,241,568 47,331,215 19.7% 33,310,059
FY20 Revenue&Expenditure Comparison(October-December)of Select Funds
0
Revenue Expenditure Net
Amended %of Amended %of Actual
Budget YTD Actual Budget Budget YTD Actual Budget Amount
TDC Funds
District Two Penny 8,904,169 394,769 4.4% 8,904,169 619,033 7.0% (224,264)
Admin&Promo Two Cent 15,484,477 808,362 5.2% 15,484,477 1,096,561 7.1% (288,198)
District 1 Third Cent 18,507,007 764,308 4.1% 18,507,007 359,828 1.9% 404,480 0
District 2 Third Cent 1,903,093 70,711 3.7% 1,903,093 38,683 2.0% 32,028 91
District 3 Third Cent 5,258,422 144,108 2.7% 5,258,422 52,476 1.0% 91,632
District 4 Third Cent 2,287,447 106,363 4.6% 2,287,447 32,080 1.4% 74,283
District 5 Third Cent 4,129,436 151,581 3.7% 4,129,436 70,877 1.7% 80,705
TOTAL 56,474,051 2,440,203 4.3% 56,474,051 2,269,537 4.0% 170,666
FY20 Revenue&Expenditure Comparison(October-December)of Select Funds
Revenue Expenditure Net
Amended %of Amended %of Actual
Budget YTD Actual Budget Budget YTD Actual Budget Amount
Internal Funds
Worker's Compensation 5,830,733 11,061 0.2% 5,830,733 491,703 8.4% (480,642)
Group Insurance 32,106,870 795,918 2.5% 32,106,870 1,782,326 5.6% (986,408)
Risk Management 8,129,839 1,483,144 18.2% 8,129,839 343,156 4.2% 1,139,988
Fleet Management 4,764,014 3,251,597 68.3% 4,764,014 418,473 8.8% 2,833,124
TOTAL 50,831,456 5,541,720 10.9% 50,831,456 3,035,658 6.0% 2,506,062
Lf"
Office of Management and Budge Packet Pg. 1743
M.1.a
November, 2019
GROWTH MANAGEMENT REVENUE vs.EXPENDITURES:FY's 2017,2018,2019 AND Current FY2020
TOTAL
TOTAL PRIOR CURRENT
FYTD ENDING FYTD ENDING
ACCOUNT FY19 TOTAL BUDGET NOVEMBER, NOVEMBER,
BUILDING DEPARTMENT NUMBER FY17 FY18 (see Notes1,2,3) FY20 2018 2019
REVENUE
Building-Income fromPenmits/Appl 180-322005-SG $ 4,449,088.28 $4,731,320.91 $ 5,390,451.38 $ 5,800,000 $ 845,776.68 $ 784,118.05
Certificate of Competency/Contract 180-322103-SG 57,202.50 101,907.50 81,522.50 100,000 3,840.00 63,747.50
Radon/DCA 180-341904-SG 55,585.91 43,751.35 49,935.14 60,000 7,552.57 8,344.02
Recove /DBPR 180-341908-SG 57,378.26 62,728.04 71,709.84 60,000 10,718.26 12,120.19
Interest Earnings 180-361005-GI 22,894.30 25,444.19 82,599.46 20,000 10,892.72 7,000.42
BuildingBook/Copy/etc. 180-369001-GM 20,824.55 23,177.18 33,428.78 30,000 4,335.00 4,189.10
Development ofAffordable Housing
180-381136-GT - - 44,929.60 - - -
(See Note 8)
Fee Waiver(See Notes 2&3) 9,641.62 2,062,065.95 -
TOTAL REVENUE-FUND 180 $ 4,672,615.42 $7,050,395.12 $ 5,754,576.70 $ 6,070,000 $ 883,115.23 $ 879,519.28 _
EXPENDITURES C�
CN
Building Department 180-52502 $ 4,439,091.78 $5,959,154.39 $ 5,558,329.09 $ 5,941,434 $ 529,008.75 $ 514,436.59 Cel
Building Refund 180-54501 8,901.54 81,824.96 59,894.18 30,000 209.57 16,179.04
Building Legal 180-67506 - 60,159.29 62,044.72 68,172 6,480.17 6,698.88
Transfer toGenerall'und001 Cost Allocation 180-86553 509,033.00 - 538,659.00 538,659 89,776.50 89,776.50
TOTAL EXPENDITURES-BUILDING DEPARTMENT $ 4,957,026.32 $6,101,138.64 $ 6,218,926.99 $ 6,578,265 $ 625,474.99 $ 627,091.01
DIFFERENCE(Revenues vs.Expenditures) $ (284,410.90)1 949,256.48 $ (464,350.29) $ (508,265)1 257,640.24 $ 252,428.27
0
PLANNING&ENVIRONAUNTAL RESOURCES DEPARTMENT
REVENUE
Zoning/ROGO/Environmental 148-341905-SG $ 2,273,073.93 $2,407,743.54 $ 2,947,518.69 $ 2,775,000 $ 394,808.77 $ 505,467.60 >%
Historic Preservation 148-341913-SG 3,200.00 4,187.00 800.00 - - -
Planning AdmirvResearch/Co /etc. 148-369001-GM 252.10 806.07 5,120.05 76.70 -
0
Education Fees-Plan&Environ. 158-322006-SG 60,030.00 65,646.22 56,975.70 12,488.00 262.30
Conservation Land Purchase(ROGO) 158-341905-SG 13,981.26 - - - -
TOTAL REVENUE-PLANNING&ENV RESOURCES $ 2,350,537.29 $2,478,382.83 $ 3,010,414.44 $ 2,775,000 $ 407,373.47 $ 505,729.90 C,
0
91
EXPENDITURES _See vote 5 Regarding IT 18 Budget 4)
Planning 148-50500 $ 1,627,583.25 $1,980,168.38 $ 2,050,300.65 $ 2,862,668 $ 190,578.70 $ 243,666.78 >%
Planning Commission 148-51500 71,206.47 60,523.95 76,014.81 88,409 7,854.58 7,959.70
Comprehensive Plan 148-51000 - - - - - -
0
Environmental Resources 148-52000 768,952.34 884,310.16 931,381.66 1,097,514 101,361.44 106,045.04
Environmental Resources Fduc. 158-52503 29,386.63 43,730.98 73,879.61 70,000 6,275.29 8,864.21
Geographic Info.(GIS) 148-50002 Note 6 - - - - - -
Growth Management Admin. 148-50001 Note 6 364,963.17 - -
TOTAL EXPENDITURES-PLANNING&ENV RESOURCES S 2,862,091.86 1 S 2,968,733.47 S 3,131,576.73 1 S 4,118,591 IS 306,070.01 IS 366,535.73 4i
DIFFERENCE(Revenues vs.Expenditures) IS (511,554.57) $ (490,350.64) $ (121,162.29) $ (1,343,591)1$ 101,303.46 IS 139,194.17 0
E
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Packet Pg. 1744
M.1.a
November, 2019
TOTAL
TOTAL PRIOR CURRENT
BOATING IMPROVEMENT FUND-PLANNING FYTD ENDING FYTD ENDING
FY 19 TOTAL BUDGET NOVEMBER, NOVEMBER,
FY17 FY18 (See Notes1,2,3) FY20 2018 2019
REVENUE
Boat Improvement Fund 157-347270-SP/347271-SP $ 735,910.93 $ 702,213.39 $ 760,923.23 $ 755,000 $ 54,434.98 $ 54,709.99
TOTAL REVENUE-BOATING IMPROVEMENT FUN $ 735,910.93 $ 702,213.39 $ 760,923.23 755,000 $ 54,434.98 $ 54,709.99
EXPENDITURES
Boating Improvement Fund-County 157-62613 Note 7 $ 157,556.07 $ 159,913.79 $ 53,166.52 488,088 $ - $ 12.48
Boating Improvement Fund-State$ 1 157-62520 Note 7 362,940.01 243,766.67 430,477.84 1,427,314 25,320.00 24,291.00
TOTAL EXPENDITURES-BOATING IMPROVED4IIVT FOND $ 520,496.08 $ 403,680.46 $ 483,644.36 1,915,402 $ 25,320.00 $ 24,303.48
DIFFERENCE(Revenues vs.Expenditures) $ 215,414.85 $ 298,532.93 IS 277,278.87 $ (1,160,402) $ 29,114.98 $ 30,406.51
ENVIRONMENTAL RESTORATION-PLANNING
REVENUE
Cd
FnvironmentalMitigation 160-351400-SP $ 881,208.36 $ 746,450.16 $ 1,256,739.70 $ 600,000 $ 231,487.90 $ 177,001.79 Cep
TOTAL REVENUE-ENVIRONMENTL RESTORATIO $ 881,208.36 $ 746,450.16 $ 1,256,739.70 $ 600,000 $ 231,487.90 $ 177,001.79
EXPENDITURES
FnvironmentalRestoration 160-52002 $ 205,264.43 $ 302,462.97 $ 259,903.00 $ 480,198 $ 32,069.97 $ 30,707.51 f�
TOTAL EXPENDITURES-CODE COMPLIANCE IS 205,264.43 IS 302,462.97 1$ 259,903.00 1$ 480,198 1$ 32,069.97 $ 30,707.51
DIFFERENCE(Revenues vs.Expenditures) IS 675,943.93 IS 443,987.19 1$ 996,836.70 1$ 119,802 IS 199,417.93 IS 146,294.28
91
CODE COMPLIANCE DEPARTMENT
REVENUE
Code Compliance asaa1916s.1s14001SGis540usG $ 1,681,626.62 $2,398,990.44 $ 2,128,586.89 $ 2,265,000 $ 33,419.50 $ 388,144.36
TOTAL REVENUE-CODE COMPLIANCE $ 1,681,626.62 $2,398,990.44 $ 2,128,586.89 $ 2,265,000 $ 33,419.50 $ 388,144.36
0
EXPENDITURES 2
Code Compliance 148-60500 $ 1,311,073.49 $1,355,101.71 $ 1,709,365.32 $ 2,281,778 $ 149,928.11 $ 150,323.47 1�
TOTAL EXPENDITURES-CODE COMPLIANCE $ 1,311,073.49 $1,355,101.71 IS 1,709,365.32 $ 2,281,778 $ 149,928.11 $ 150,323.47 0
91
DIFFERENCE(Revenues vs.Expenditures) $ 370,553.13 $1,043,888.73 IS 419,221.57 $ (16,778) $ (116,508.61)1$ 237,820.89
FIRE MARSHAL
REVENUE
Fire Marshal 148-341906-SG $ 377,781.94 $ 366,580.50 $ 472,944.24 $ 375,000 $ 41,618.58 $ 53,461.93
Education Fees-Fire 158-322007-SG 4,500.00 5,180.00 4,989.64 $ - 930.00 70.00
TOTAL REVENUE-FIRE MARSHAL $ 382,281.94 $ 371,760.50 $ 477,933.88 $ 375,000 $ 42,548.58 $ 53,531.93
NOTE 1: The FY 19 amounts reflected in this report are subject to change until the FY 19 financial audit is complete.
NOTE 2:No Permit Revenue in September,2017--Total Fee Waiver Credit$9,641.62
NOTE3:Total Fee Waiver Credit because of Hurricane front for October-September 30,2018: $2,062,06595
NOTE 4:8 New Positions
NOTE 5:4 New Positions CY
NOTE6: Cost Center Estimated
a�
NOTE7: Grant funds acquired:Clean Vessel Act(CVA)$180K Legislative$500K(to defray the cost ofthe pump-out service)
NOTE 8: Transfer from Fund 136(Employee Housing Fair Share Impact Fee)to Fund 180 to offset waived fees for affordable housing
Packet Pg. 1745
M.1.a
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Total Issued Permits by Fiscal Year
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M.1.a
Unlicensed Contractor Investigator -
Summary Report
Investigator: L.
Report Start 02/20/2019 - 12/9/2019 Thompson
PERMIT(Cases)
Permit Cases: 95
Open Permits (Cases) 18
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2019 Citation Fees $ 47,736.20CD
2019 Citations fees collected $ 41,236.20 �
Stip. Agreements 2
Owner/Builder Open Permits- Field 0
investigation contractor spot checks
Field investigation -Owner/Contractors
verification
235
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Misc. Investigations: _
Complaints (&/or other source) reviews &
field investigations
(No Permit case created) 153
Liens - 30 days past due
Non payments 3
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M.1.a
CODE COMPLIANCE DEPARTMENT ACTIVITY
November, 2019
The Code Compliance Department responds to complaints received from various sources, walk-ins, phone calls,
e-mails, staff and other outside agencies and departments. Staff is focusing on work without permits and illegal
land clearing taking priority to other general complaints. Other complaints are reviewed and prioritized keeping
the health, safety and welfare of citizens in mind.
NO CASES HEARD BFORE THE SPECIAL MAGISTRATE NOVEMBER,2019.
Summary Total of Code Violation Cases with NOV Entry By case Assigned Code officer as of'121212019
One or more NOV entiies in a single case is ca anted as I case.
Fiscal Year 20116 201T 2018 2019 2020
'Ist �"2nd 3fd 4th Ist 2nd 3,ed 4th "FSt 2nd Jrd 4th "?81 2na ,7rd 417 Ist
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NEW CODE GASES
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ANDERS 1.1.8
BGP1.LAID 91
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HALL 181
J.AGTI.e'NI 131
LINK 1.87
MCPHERSON 256
OPPEIl" HEIT1 ER 1.1.8
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2019-2020 FISCAL YEAR M.1.a
OCT I NOV I DEC I JAN I FEB I MARCH I APRIL I MAY I JUNE I JULY I AUG I SEPT I TOTAL I GRANDTOTAL
VACATION
RENTALS $117,564 $56,407 1 1 1 1 1 1 1 1 1 1 $173,971
COLLECTIONS $77A521 $23,350 $100,802 $27L773
CUMULATIVE $195,0161 $274,7731 $274,7731 $274,7731 $274,7731 $274,7731 $274,7731 $274,7731 $274,7731 $274,7731 $274,7731 $274,773
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RENTALS $135,087 $113A60 $8L650 $22,750 $81111 $IIL932 $88,227 $169,907 $83,868 $4L002 $77,314 $30,200 $L042,508
COLLECTIONS $IIL730 $12,139 $6,550 $46,750 $81300 $1998 $28,375 $53,539 $8L524 $1L648 $58,455 $48,712 $55L720 $L59L228
CUMULATIVE 249,817 375,416 463,616 533,116 696,527 815,457 932,059 1,155,505 1,323,897 1,379,547 1,515,316 1,594,228
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CUMULATIVE 85,543 170,994 386,960 398,518 506,246 632,926 727,346 957,191 1,101,270 1,279,860 1,585,035 182,709 ,�
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RENTALS $73,611 $108,012 $50,148 $1300 $20,988 $43,116 $10,136 $53,001 $36,326 $19,116 $105,236 $0 $522,990
COLLECTIONS $143,539 $120,192 $22L790 $16,510 $50,379 $107A64 $36,693 $63,069 $45,064 $72,342 $123,578 $0 $L003,620 $L526,610
CUMULATIVE 217,150 445,354 720,292 740,102 811,469 962,049 1,008,878 1,124,948 1,206,338 1,297,796 1,526,610 1,526,610
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RENTALS $6,600 $5,500 $17,000 $2,220 $12,193 $13,506 $5,830 $28,400 $13,350 $20,745 $IL600 $2418 $142.362
COLLECTIONS $45,238 $37,517 $46,248 $102,969 308$33,057 $7L204 $186,837 $88,368 $57,995 $32,309 $40,781 $68,096 $810,619 $952,981
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PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT
The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable,quality
development in the county while conserving and promoting stewardship of the county's fragile environment and
the unique character of its diverse island communities.
The functions of this department are implemented by the following offices:
The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan
and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land
Development Regulations. Additionally, the department reviews development proposals for compliance with the
Comprehensive Plan and Land Development Regulations, including community character, growth management
provisions and environmental compliance.
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The Environmental Resources Office services include the review of applications for compliance with C4
environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing
and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP).
The Environmental Restoration Office manages the County's habitat restoration and improvement projects to 0
enhance and preserve county-owned lands and partners with State and Federal agencies on maintaining
conservation lands, specifically covering the removal of invasive exotic species and planting of native species. 2�
0
The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data
and GIS resources to enhance county functions and provides resources making geographic data available to the
public and preparing maps depicting various data.
The Marine Resources Office provides a variety of services focusing on protection of the marine environment,
the provision of maritime infrastructure, and the preservation of public water access, including: (1) vessel pump-
out services are provided throughout unincorporated Monroe County; (2)the removal and disposal of derelict and
abandoned vessels that have become an environmental or navigational hazard; and(3)working with FWC funded
projects to replace regulatory buoys, channel markers, and other waterway management needs to improve
recreational boating access and safety. E
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Plaininiinig and Environmental ResourcesCormparison of Totail Aniniuiail
Applications
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M.1.a
2018
Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total
Alcoholic Beverage 1 1 0 0 2
Appeals&Settlements 1 4 3 2 10
Development Agreements 0 0 1 1 2
Environmental Resources 5 5 9 1 20
FLUM Amendments 1 1 2 0 4
Historic Preservation 10 3 7 2 22 CD
Home Occupation 0 2 2 1 5 i�%
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Major Conditional Use 1 0 1 0 2
Minor Conditional Use 3 6 4 0 13 c
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Plats 1 3 0 1 5
Pre-A 15 10 14 10 49
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Public Assembly 2 4 2 7 15
Road Abandonment 1 1 2 2 6
ROGO/ROGO Exemptions 162 67 52 43 324 c
Shoreline Approvals 0 0 0 0 0
TDR 1 0 0 0 1
Temp Const Staging 0 1 0 0 0 0
Text Amendments 4 5 1 9 19 c
Tier Amendment 0 0 2 2 4
Time Extensions 3 1 1 0 5
THE transfer 0 0 0 0 0
Vacation Rentals 40 31 19 16 106 C
as
Variance 8 2 4 7 21
Variance-Dock Lon 0 1 0 0 1 0
Variance-PC 1 1 1 0 3
Total 269 158 131 104 662
Packet Pg. 1765
M.1.a
2019
Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total
Alcoholic Beverage 1 2 1 0 4
Appeals&Settlements 1 1 1 5 8
Development Agreements 0 1 0 0 1
Environmental Resources 3 3 0 3 9
FLUM Amendments 3 1 0 2 6
Historic Preservation 4 3 3 1 11 CD
Home Occupation 0 1 0 0 1 i�%
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LUD Amendments 3 1 2 1 7
Major Conditional Use 0 1 0 2 3
Minor Conditional Use 3 4 6 1 14 c
NROGO 0 0 1 0 1
Plats 1 0 0 2 2
Pre-A 12 13 19 10 54
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Public Assembly 1 2 4 2 9
Road Abandonment 0 1 0 1 2
ROGO/ROGO Exemptions 50 67 34 51 202 c
Shoreline Approvals 1 0 0 0 1
TDR 0 0 1 0 1
Temp Const Staging 0 1 0 2 0 2
Text Amendments 8 12 6 4 30 c
Tier Amendment 1 2 2 0 5
Time Extensions 2 0 0 0 2
THE transfer 0 1 3 0 4
Vacation Rentals 26 102 265 64 457 C
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Variance 11 8 4 6 29
Variance-Dock Lon 1 0 0 1 2 0
Variance-PC 0 2 1 2 1 2 1 6
Total 132 230 356 159 877
Packet Pg. 1766
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0 10 20 30 40 50 60 70 80 0001 2019 4
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GIS Accomplishments — November, 2019
- Drainage Structure Web App —Roads and Bridges —Nina Basham
- Preliminary FEMA Flood Zone Project—Woods Hole
- City of Marathon—Physical Address Meeting
- MLS Vacant Lands Mapping and Web Application—Land Authority
- Land Cover/Habitat Layer Update -Planning
- Roadway Asset Application—Engineering—Judith Clarke
- CRS —RLAA Web App —Floodplain—Lori Lehr
- Building Footprints (on-going)
- Elevation Certificates (on-going)
- Plat Book Mapping (on-going)
- FLUM and LUD Amendments —Mapping -Planning
- GIS Tech Support N
Physical Address Assignments: 10
GIS Data Requests: 3
0
Public Planning & Environmental Map App Usage —November, 2019
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M.1.a
Marine Resources Office—Accomplishments—November, 2019
Channel Marker Program:
Channel Marker/Buoy Replacements
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2018 2019
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December 2018 $0.00
January 2019 $29,880.00 0
February $0.00
March $0.00 0
April $0.00
May $7,870.00
June $2,900.00 0
July $0.00
Aug $0.00
Set $0.00
Oct $5,480.00
Nov $0.00
Total $46,130.00
Total annual costs for marker/buoy replacements for the past twelve-month period were significantly lower than
the cost during the same timeframe in 2018 ($171,130) which included expenses related to post-Irma marker
repairs. However, the above table still includes post-Irma marker repairs in the month of January 2019. Marker
repair costs since February 2019 reflect normal (i.e. non-storm event) repair and replacement costs.
Packet Pg. 1770
M.1.a
Derelict Vessel Program:
Derelict Vessels Removed
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Dec Jan Feb March April May June July Aug Sept Oct Nov
18 '19
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December 2018 $5,987.00 0
January 2019 $52,304.00
February $67,973.00 c
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March $12,425.00
April $20,340.00
May $6,100.00 0
June $15,100.00
July $4,289.00
August $37,754.00
September $19,700.00 E
October $24,291.00
November $849.00
Total $267,112.00
Derelict vessel removal costs for the past twelve-month period were 17% higher than the cost during the same
timeframe in 2018 ($228,508). This is due to slightly more derelict vessels being processed by the County in
addition to a greater cost per vessel due to larger than average vessels being removed.
Packet Pg. 1771
M.1.a
Vessel Pump-out Program:
Number of Pumpouts
3000
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Packet Pg. 1772
M.7.a
PERMITTING-AVERAGE DAYS IN REVIEW PER DISCIPLINE(JAN 2017-NOV 2019)
RECOMMENDATIONS
—ama atv exiaaEsuat January 2017 s.n
CURRENT
❑wiTuix iota nnxonRos February 2017 c.is CURRENT CURRENT REVIEWER
COUNTY MTCAUSLEV
❑P—spin TTnry onaos March 2017 s REVIEWERS REVIEWERS PER
DISCIPLINI
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November 2017 Oct 2015
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