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Item N04 N.4 G BOARD OF COUNTY COMMISSIONERS County of Monroe Mayor Heather Carruthers,District 3 IleOI1da Keys Mayor Pro Tern Michelle Coldiron,District 2 �p.° Craig Cates,District 1 David Rice,District 4 Sylvia J.Murphy,District 5 County Commission Meeting January 22, 2020 Agenda Item Number: N.4 Agenda Item Summary #6418 BULK ITEM: Yes DEPARTMENT: County Attorney's Office TIME APPROXIMATE: STAFF CONTACT: Bob Shillinger(305) 292-3470 n/a AGENDA ITEM WORDING: Approval of a three year agreement with Thomson Reuters for Government Plan West PROFLEX online legal research and authorization for the County Attorney to execute the Agreement and any additional documents pertaining to the Agreement. ITEM BACKGROUND: This is a new 3-year agreement with Thomson Reuters to provide the most current version of West Proflex, an online legal research system for the County Attorney's Office. The use of West Proflex enables the legal staff to competently represent the County in its legal matters and virtually eliminates the need to purchase books to keep the office law library current. This Agreement provides monthly charge of $2,836.04 with a 1% year over year increase during the 36-month minimum term. After the minimum term, monthly charges will increase by 7%. PREVIOUS RELEVANT BOCC ACTION: N/A CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: Approval DOCUMENTATION: Westlaw Edge Contract FINANCIAL IMPACT: Effective Date: 2/1/2020 Expiration Date: 1/31/2023 Total Dollar Value of Contract: $102,097.44 (3 year contract plus 1% year over year) Total Cost to County: $102,097.44 (plus 1% year over year) Current Year Portion: Packet Pg. 1933 N.4 Budgeted: Yes Source of Funds: 67501-530540 CPI: No Indirect Costs: No Estimated Ongoing Costs Not Included in above dollar amounts: No Revenue Producing: No If yes, amount: Grant: No County Match: No Insurance Required: No Additional Details: 01/22/20 001-67501 - COUNTY ATTORNEY GENERAL $102,097.44 530540 REVIEWED BY: Bob Shillinger Completed 01/06/2020 4:30 PM Christine Limbert Completed 01/06/2020 6:10 PM Budget and Finance Completed 01/07/2020 8:12 AM Maria Slavik Completed 01/07/2020 9:21 AM Kathy Peters Completed 01/07/2020 2:39 PM Board of County Commissioners Pending 01/22/2020 9:00 AM Packet Pg. 1934 NAa Order Form Order ID: Q-00673109 THOMSON REUTERS- Contact your representative matthew.burch@thomsonreuters.com with any questions.Thank you. Account Address Shipping Address Billing Address Account9: 1000730542 Account 9: 1000730542 Account9: 1000730542 MONROE COUNTY ATTORNEY MONROE COUNTY ATTORNEY MONROE COUNTY ATTORNEY PO BOX 1026 1111 12TH ST STE 408 PO Box 1026 PO Box 1026 KEY WEST FL 33040-3005 US 1111 12TH ST STE 408 1111 12TH ST STE 408 KEY WEST FL 33040-3005 US KEY WEST,FL 33040-3005 US This Order Form is a legal document between West Publishing Corporation and Subscriber.West Publishing Corporation also means"West","we"c _ "our"and Subscriber means"you",or"I". Subscription terms,if any,follow the ordering grids below. c "IllillilillilfpN ro ex o u s c N See Attachment for details N Monthly Minimum Term Year Over Year N Service Material Product Charges (Months) Increase During d Minimum Term Q 3 40757482 WEST PROFLEX $2,836.04 36 1% ;4 0 W L W Minimum Terms Q Online/Practice Solution/Software/ProFlex Products:Monthly Charges begin on the date we process your order and will be prorated for the O� number of days remaining in that calendar month, if any.Your Monthly Charges will continue for the number of complete calendar months r- listed in the Minimum Term column above.The percent increases for multi-year orders appear in the Term Increases column above. Subscriber uJ ("you"or"I")is also responsible for all Excluded Charges. Excluded Charges are for accessing Westlaw data or a Practice Solutions service E that is not included in your subscription. Excluded Charges may change after at least 30 days written or online notice. For Window Products: Monthly Charges begin on the date we process your order and will continue for the number of complete calendar y months in the Minimum Term column above.The percent increases for multi-year orders appear in the Term Increases column above. Monthly Charges are due regardless of the level of your usage. Transactional usage charges that exceed the Monthly Charges are waived up to the r Monthly Window amount stated above. In addition to the Monthly Charges you are responsible for transactional usage charges in excess of the p Monthly Window. Transactional charges are calculated based upon our then-current Schedule A rates. You are also responsible for all V Excluded Charges. Excluded Charges are charges for accessing a service that is not included in your subscription. Excluded Charges may change after at least 30 days written or online notice. W To apply Window charges to a specific month,the request must be submitted at least five(5)business days prior to the end of the month. 3 Post Minimum Terms r For Online/Practice Solutions/Software/ProFlex Products: At the end of the Minimum Term your Monthly Charges will increase by 7%. Thereafter, the Monthly Charges will increase every 12 months unless we notify you of a different rate at least 90 days before the annual ? increase. You are also responsible for all Excluded Charges.Excluded Charges may change after at least 30 days written or online notice.Either } of us may cancel the Post-Minimum Term subscription by sending at least 60 days written notice.Send your notice of cancellation to Customer Service,610 Opperman Drive,P.O.Box 64833,Eagan,MN 55123-1803. E t U Automatic Renewal Term for Window Products.At the end of the Minimum Term your Monthly Charges will be billed at up to our then- r current rate. Thereafter, we may modify the Monthly Charges if we notify you of a different rate with at least 90 days notice. The Monthly Q Window will remain unchanged. You are also responsible for all Excluded Charges. Excluded Charges may change after 30 days written or online notice. Either of us may cancel the Post-Minimum Term subscription by sending at least 60 days written notice. Send your notice of cancellation to Customer Service,610 Opperman Drive,P.O.Box 64833,Eagan MN 5 5 123-1 803. To apply Window charges to a specific month,the request must be submitted at least five(5)business days prior to the end of the month. Federal Government Subscribers Optional Minimum Term.Federal government subscribers that chose a multi-year Minimum Term,those additional months will be implemented at your option pursuant to federal law. Miscellaneous Charges,Payments&Taxes.You agree to pay all charges in full within 30 days of the date of invoice.You are responsible for any applicable sales,use,value added tax(VAT),etc.unless you are tax exempt.If you are a non-government subscriber and fail to pay your invoiced charges, you are responsible for collection costs including attorneys'fees. Settling a Disputed Balance. Payments marked `paid in full", or with any other restrictive language will not operate as an accord and satisfaction without our prior written approval. We reserve our right to collect any remaining amount due to us on your account. Partial payments intended to settle an outstanding balance in full must be sent to:Customer Service,610 Opperman Drive,P.O.Box 64833,Eagan,MN Page 1 of 4 1 Packet Pg. 1978 55123-1803,along with a written explanation of the disagreement or dispute. This address is different from the address you use to mak payments. Credit Verification.If you are applying for credit as an individual,we may request a consumer credit report to determine your creditworthiness. If we obtain a consumer credit report,you may request the name,address and telephone number of the agency that supplied the credit report.If you are applying for credit on behalf of a business,we may request a current business financial statement from you to consider your request. Auto Charge Credit Card/Electronic Funds Transfer Election Payment Terms.You may authorize us to automatically charge a credit card, debit card or electronic fund transfer to pay charges due.Contact Customer Service at 1-800-328-4880 for authorization procedures.If you have previously authorized us to bill a credit card, debit card or make electronic fund transfers for West subscriptions on an ongoing basis, or authorizing the same as part of this order,no further action is needed. Returns and Refunds.You may return a print product to us within 45 days of the original shipment date if you are not completely satisfied. Assured Print Pricing,Library Savings Plan,West Complete,Library Maintenance Agreements, ePack,WestPack,Westlaw,CLEAR,Monitor Suite,ProView eBook, Software, West LegalEdcenter, Practice Solutions, TREWS,Peer Monitor, and Data Privacy Advisor charges are not refundable.Please see http://static.legalsolutions.thomsonreuters.com/static/returns-refunds.pdf or contact Customer Service at 1-800-328-4880 for additional details regarding our policies on returns and refunds. Applicable Law.If you are a state or local governmental entity,your state's law will apply and any claim may be brought in the state or federal courts located in your state.If you are a non-government entity,this Order Form will be interpreted under Minnesota state law.Any claim by one of us may be brought in the state or federal courts in Minnesota.If you are a United States Federal Government subscriber,United States p federal law will apply and any claim may be brought in any federal court. p N r Excluded Charges. If you access services that are not included in your subscription you will be charged our then-current rate ("Excluded Charges"). Excluded Charges will be invoiced and due with your next payment. For your reference,the current Excluded Charges schedules are E located at the links below. Excluded Charges may change after at least 30 days written or online notice. http://static.legalsolutions.thomsonreuters.com/static/agreement/plan-2-pro-govt-agencies.pdf http://static.legalsolutions.thomsonreuters.com/static/agreement/schedule-a-concourse-case-notebook-hosted.Pdf Q Thomson Reuters General Terms and Conditions, apply to all products ordered, except print and is located at https:Hstatic.legalsolutions.thomsonreuters.com/static/ThomsonReuters-General-Terms-Conditions.pdf N O The Thomson Reuters General Terms and Conditions for Federal Subscribers is located at to L https:Hstatic.legalsolutions.thomsonreuters.com/static/Federal-ThomsonReuters-General-Terms-Conditions.pdf In the event that there is a a; conflict of terms between the General Terms and Conditions and this Order Form,the terms of this Order Form control. This Order Form is subject to our approval. Q' C Banded Product Subscriptions You certify the total number of attorneys (partners, shareholders, associates, contract or staff attorneys, of uO) counsel,and the like),corporate users,personnel or full-time-equivalent students is indicated in the applicable Quantity column. Our pricing for E banded products is made in reliance upon your certification.If we learn that the actual number is greater,we reserve the right to increase your t charges as applicable ~ Product Specific Terms.The following products have specific terms which are incorporated by reference and made part of this Order Form if they apply to your order.They can be found at https:Hstatic.legalsolutions.thomsonreuters.com/static/ThomsonReuters-General-Terms- r Conditions-PST.pdf If the product is not part of your order,the product specific terms do not apply.If there is a conflict between product O specific terms and the Order Form,the product specific terms control. U •Campus Research O *Contract Express W *Hosted Practice Solutions 3 •ProView eBooks ca *Time and Billing t}n *West km Software •West LegalEdcenter c •Westlaw y •Westlaw Doc&Form Builder E •Westlaw Paralegal U •Westlaw Patron Access V •Westlaw Public Records Q Additional Order Form Terms and Conditions Government Non Availability of Funds for Online,Practice Solutions or Software Products You may cancel a product or service with at least 60 days written notice if you do not receive sufficient appropriation of funds. Your notice must include an official document,(e.g.,executive order,an officially printed budget or other official government communication)certifying the non-availability of funds. You will be invoiced for all charges incurred up to the effective date of the cancellation. Acknowleduement:Order ID:0-00673109 Signature of Authorized Representative for order Title Printed Name Date ©2020 West,a Thomson Reuters business. All rights reserved. Page 2 of 4 1 Packet Pg. �K971 This Order Form will expire and will not be accepted after 3/6/2020. 0 N O N r E L a r L r N� Q r r V L r U a� am W 3 M r r E V Y Y Q Page 3 of Packet Pg. 1980 NAa Attachment Order ID: Q-00673109 THOMSON REUTERS- 'w Contact your representative matthew.burch@thomsonreuters.com with any questions. Thank you. Payment,Shipping,and Contact Information Payment Method: Order Confirmation Contact(928) Payment Method:Bill to Account Contact Name:Christine Limbert Account Number: 1000730542 Email:limbert-christine@monroecounty-fl.gov Shipping Information: Shipping Method:Ground Shipping-U.S.Only Pro ex Multiple Location Details o Account Number Account Name Account Address Action o 1111 12TH ST STE 408 N 1000730542 MONROE COUNTY KEY WEST New ATTORNEY FL 33040-3005 US E a� a� L ProFlex Product Details 8J Quantity Unit Service Material# Description Q 10 Attorneys 41933475 Gvt Litigation For Government(Westlaw PROTM) 10 Attorneys 41974282 Gvt Drafting Assistant For Government(Westlaw PROTM) N 10 Attorneys 42510228 Gvt-Westlaw EdgeTM National Primary 10 Attorneys 41994565 Gvt-National Reporter Images For Government(Westlaw PROTM) 10 Attorneys 42077755 Gvt-Analytical Plus for Government 10 Attorneys 41933492 GVT Practical Law For Government(Westlaw PROTM) j Account Contacts Account Contact Account Contact Account Contact Account Contact 0 First Name Last Name Email Address Customer Type Description N ABRA CAMPO campo-abra monroecounty-fl.gov EML PSWD CONTACT o s H Lapsed Products j Sub Material Active Subscription to be Lapsed 41968651 Government Plan 1351-1375(Westlaw PROTM) c 0 U a� a� W 3 r N r E V r r a Page 4 of 4 Packet Pg. 1981