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Item D03 D.3 t, BOARD OF COUNTY COMMISSIONERS County of Monroe Mayor Heather Carruthers,District 3 IleOI1da Keys Mayor Pro Tern Michelle Coldiron,District 2 �p.° Craig Cates,District I David Rice,District 4 Sylvia J.Murphy,District 5 County Commission Meeting January 22, 2020 Agenda Item Number: D.3 Agenda Item Summary #6441 BULK ITEM: Yes DEPARTMENT: Local Disaster Recovery TIME APPROXIMATE: STAFF CONTACT: Helene Wetherington (305) 289- 2524 NA AGENDA ITEM WORDING: Approval of the Comprehensive Post Disaster Recovery Strategy and Operational Guide. ITEM BACKGROUND: Hurricane Irma, a Category 4 hurricane, made landfall in the Florida Keys on September 10, 2017, causing substantial damage and loss of property. On March 71', 2019, the County received notification from the Department of Commerce's Economic Development Administration (EDA) approving an $80,000.00 EDA investment grant to support the completion of a Post Disaster Recovery Strategy (PDRS) for Monroe County. The County obtained a consulting services contract for$80,000 to develop a comprehensive countywide PDRS with the South Florida Regional Planning Council (SFRPC). The SFRPC employed Ovid Solutions to complete the plan. The strategy was developed to create stakeholder buy-in for a unified recovery vision, a range of resilience projects to support the justification of long-term, large scale funding for post disaster resilience projects including the Community Development Block Grant—Infrastructure Mitigation (CDBG-MIT)program. The operational guide was developed to detail long-term post disaster recovery roles and responsibilities for strategy implementation. Staff requested guidance from the Board of County Commissioners in prioritizing the categories of eligible projects under the Code of Federal Register issued for the CDBG-MIT program. This prioritization was incorporated in the PDRS Project prioritization list. We submitted the draft plan and operational guide to gather public and board comments prior to finalizing the plan and operational guide. The State of Florida Department of Economic Opportunity (DEO)issued their CDBG-MIT Draft State Action Plan on December 9, 2019. The PDRS was reviewed in light of the policies and programs detailed in this Plan. The $150 Million CDBG-MIT Monroe County Set Aside was not approved. With the support of the municipalities, Monroe County continues to seek approval of the set aside request. On December 19, 2019, the Islamorada Village Council passed resolution 19-12- Packet Pg. 743 D.3 109 indicating their support of this request. The City of Marathon will present the resolution to the City Council on January 14, 2020. The plan,project list, and operational guide will be presented to the Florida Department of Economic Opportunity for consideration of project funding and prioritization. PREVIOUS RELEVANT BOCC ACTION: Agenda Item 6223 approved on November 20, 2019 requested approval of the Draft Post Disaster Recovery Strategy. Agenda Item 4519 on August 15, 2018 requested approval to apply for grant funding from EDA. Agenda Item 5278 on March 21, 2019 requested approval to accept the grant funding from EDA. Agenda Item 5287 on May 22, 2019 requested approval of a consulting agreement with the South Florida Regional Planning Council. Agenda Item 6119 on October 16, 2019 request Commissioner ranking of the priority project categories. CONTRACT/AGREEMENT CHANGES: NA STAFF RECOMMENDATION: APPROVE DOCUMENTATION: Monroe County PDRS - Operational Guide_12-30-19 EDA Disaster Supplemental Grant Award Package SFRPC Monroe County 1 st Amendment signed by SFRPC with legal stamp. Executed Contract with the SFRPC Monroe County PDRS_12-30-2019 Islamorada Resolution 19-12-109_MonroeCounty-SetAside_CDBG-MIT-Funds FINANCIAL IMPACT: Effective Date: Presently Expiration Date: On March 7, 2020, the contract with the Regional Planning Council will expire. The Grant with the Economic Development Administration expires March 7, 2020. Total Dollar Value of Contract: $100,000 ($80,000-Grant/$20,000-County's in-kindshare of cost) Total Cost to County: $20,000.00 (in-kind Match) Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: Yes. If yes, amount: Grant: $80,000 Packet Pg. 744 D.3 County Match: $20,000 IN KIND Insurance Required: No Additional Details: REVIEWED BY: Helene Wetherington Completed 01/02/2020 9:37 AM Assistant County Administrator Christine Hurley Completed 01/02/2020 2:05 PM Christine Limbert Completed 01/03/2020 5:14 PM Budget and Finance Completed 01/06/2020 3:15 PM Maria Slavik Completed 01/06/2020 3:16 PM Kathy Peters Completed 01/06/2020 4:33 PM Board of County Commissioners Pending 01/22/2020 9:00 AM Packet Pg. 745 r � a y� sA Ak f Monroe County Post- Disaster Recover\/ S OPERATIONAL FRAMEWORK January 2020 Packet i i i D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 7a c Acknowledgments Iz 0 Monroe County wishes to express its gratitude to the U.S. Department of Commerce Economic Development Administration for its support (EDA Grant 04-79-07268) which T funded, in part, the development of The Monroe County Post-Disaster Recovery Strategy. r Monroe County also extends its gratitude to the South Florida Regional Planning Council r and OVID Solutions for their support to Monroe County in the development of this y strategy. O JSFRPC E D A •South Florida Regional Planning Council N Proudly serving South Florida since 1974 s.1_'cr.cm1c oc:-LOP10;ri1 AUM HS1 kAl I A y 0 r to O a m c ii m O a a Q r c O N m a rn r O M tV rl d ft1 C O r cn i d IZ 0 0 a r c O U d O c All pictures in document are owned by OVID Solutions or Monroe County. r c m E �a r r 1 Q Packet Pg. 747 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 7a c Post-Disaster Recovery Strategy Operational Framework CL Table of Contents 0 Acknowledgments..................................................................................................................................1 a Howto Use this Plan ................................................................................................................................3 r �a Roles of Government in Long-term Recovery.................................................................................3 y Monroe County Recovery Long-term Recovery Organization...................................................7 0 Local Disaster Recovery Coordination and Administration.........................................................8 Long-term Community Recovery Planning....................................................................................11 r Long-term Housing Recovery.............................................................................................................20 y Long-term Economic and Business Recovery...............................................................................25 0 Long-term Financial Administration..................................................................................................28 a M Long-term Infrastructure and Public Facilities Management....................................................33 m Long-term Environmental Restoration..............................................................................................36 c P Long-term Health and Social Services Support.............................................................................42 a Funding to Support Infrastructure and Public Facilities Recovery Projects ...........................48 r Funding to Support Housing Recovery ............................................................................................50 .0 T Project Specific State Appropriation................................................................................................53 Traditional State and Federal Programs ..........................................................................................55 c> r Congressional Appropriations ...........................................................................................................57 M N PDRS Operational Framework Maintenance.................................................................................62 m� AppendixA: Acronyms........................................................................................................................63 Appendix B: Long-term Disaster Recovery Organizational Chart ...........................................66 0 Appendix C: Ordinances Adopted Post-Hurricane Irma...........................................................68 Appendix D: Adopted Comprehensive Plan Language that Supports Emergency m O Provisions..................................................................................................................................................84 U) 0 a r c 0 0 tU d 0 c 0 r c d E t c.> cc r r 2 Q Packet Pg. 748 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 Ta c How to Use this Plan When a major disaster strikes a community, it can be yearsAcronyms a before all resources flow to a community and sometimes O over a decade before the community completes all recovery With disaster recovery • - c m efforts that resulted from the impact. The Monroe County federal,state and local terms and a� Post-Disaster Recovery Strategy(PDRS) Operational acronyms that are not familiar across m Framework is intended to help Monroe County navigate all partners involved in recovery. y resources that are available for long-term recovery, after full list of • •- found in FEMA Individual Assistance and Public Assistance has been Appendix A of •• > 0 exhausted.Through planning and close coordination,the County can maximize their recovery efforts in a way that m uses all resources available to build back stronger and more resilient in the future. y m 0 r 0 Roles of Government in Long-term Recovery M Monroe County and its local municipalities play the lead E coordination role in most efforts related to long-term recovery. > However, unlike with response and short-term recovery efforts, while response and short-term o a the process is not always well-defined and requires coordination recovery is more linear, long- Q across departments as well as jurisdictions. Long-term recovery is term recovery is a coordinated r a coordinated effort that leverages the entire community's process that involves c capacity respecting the role of emergency management to stand collaboration from many 2 ready to respond to the next event.While response and short- different government agencies, term recovery is more linear, long-term recovery is a non-profit and private rn collaborative process with coordination among all local organizations. M government, non-profit and private entities that will play a role in N the redevelopment of the community. m� Although local governments may be the recipient of most disaster recovery funding, long-term recovery t7 requires coordination with other partners to ensure that all organizations are leveraged to lead specific efforts over which they have significant influence. For example,while housing recovery funding may o r flow to Monroe County, partnering with other agencies such as state agencies, the Monroe County Land m Authority or Monroe County Housing Authority can be helpful to manage specific funds or projects. In C this way, the County can maximize its opportunities for redevelopment while ensuring that staff capacity is not overwhelmed. ya' 0 a r c Transition to Long-term Recovery 0 Long-term recovery refers to the need to re-establish a healthy,functioning community that will sustain c itself over time by building back in a way that increases resilience to future disasters. While actions such c 0 as debris removal and restoration of power are extremely important to a community's recovery,these 2 are considered short-term recovery actions and are not considered part of the long-term recovery process. It is impossible to draw a line that delineates the transition from response to short-term E m r r 3 Q Packet Pg. 749 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 Ta recovery and ultimately long-term recovery and redevelopment because these are overlapping o r functions that ramp up and down over time, as shown in the picture below.This guide is focused on the m activities and decisions that begin to occur within days or weeks of the disaster that will guide recovery CL O and redevelopment for years to come.This includes policy decisions that are made within days of a -+3 c disaster that will govern long-term recovery and permitting.While there is no clear line for when a community begins to make the shift to long-term recovery, it can typically occur around six months after r a disaster with all members of the community focused on long-term operations by one year after r landfall. y m FEMA Disaster Recovery Continuum c a� r+V Nr1Y7GIYt.010%afER arVApYEl11' E3 Y a 'i'w�i.xr�wc+nee f ►4tMllwOrUr(NiGlll) Pill Y YFW HrWORK!KRF) A� Q C a m �.Ir////� iL PREPAREDNESS SHORT-TERM INTER04EDIATE LONG-TERM � 0M OULAU GAYS WEEIKS-HONTHS "Of/tHS-TAR ES ' O CL PRE-DISASTER ZUORT•TERIM RECOVERY INTERMEDIATE RECOVERY COMA-TERM RECOVERY CL PREPAR'EONfiS ExMilplPi indude: 123twnplas include: Exalnptea include: Q Examples indudo: Mass CaWShehering Housing Housing Pre-disaster +Provide integratod mass +Provide accassiblo inform +Develop permanent housing recovery planting care and arnergancy services housing solutions solutions r Mitigation planning Debris Dehrlsdrifrastructure Infrastructure C and implementation +Clear primary transportation +Initiate debris removal +Rebuild infrastructure to 2 Community fWas +Plan immediate meet future community needs vi capacity-and Business infrastructure repair and Business 5 resilience-txafding +Establish temporary or restoration +Implement economic d Conducting disaster interim infrastructure to Business revitalization strategies preparedness support business reopomrigs +Support reestablishment of +Facilitate funding to exercises +Reestablish cash flow businesses where appropriate business rebuilding Partnership building Ernobonal Psychological +Support the establishment EmobcinellPsycho"ical r Articulating protocols »identify adults and children Y business recovery one-slop •Follow-up for ongoing CD in disaster plans for who benefit from counseling centers counseling,behavioral heath„ M services to meet the or behavioral health sarvaces Emotional/Psydwlagicai and case management t11 emotional and health and begin treatment •Engage support networks services rl care needs of adults Public Health and for ongoing care Public Health and and children Heahh Care Public Health and Heath Care +Provide emergency and Heath Care +Rsestabtishment of temporary medical care and +Ensure continuity of care disrupted health care facilities Ur establish appropriate through temporary facilities Mitigation Activities surveillance proVroofs Mitigation Activities +tmpiement mitigation Mitigation Activities +Intomn communny members strategies C +Assess and understand of opportunities to bead back O risks and vulnterrabif hes sironrier ++ d Q Federal Recovery Support Functions The Recovery Support Functions (RSFs) outlined in this strategy follow best practices established in the National Disaster Recovery Framework.When a major disaster occurs, the Federal Government may a provide additional support to states through standing up core recovery support functions that leverage the capacity of non-FEMA resources.The intent of this approach is to recognize that there is a need to 0 coordinate on long-term recovery actions with other federal agencies outside of FEMA who may have v m resources to support.The Federal Recovery Support Functions are coordinated and managed by a c FEMA-appointed Federal Disaster Recovery Coordinator(FDRC)who provides oversight over the long- term recovery support provided to states and local governments. It's important to note that while FEMA c is the coordinating entity, most of the RSFs are led by federal agencies not typically active in emergency E its r r 4 Q Packet Pg. 750 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 'R response. The Federal RSFs along with coordinating, primary and supporting agencies are detailed in the o .2 diagram below. m CL Federal Recovery Support Functions O •Coordinating Agency:FEMA T Cl •Primary Agency:HUD W r Community I -Supporting Agencies:Corp.for National&Community Service;USDA;Dept of Commerce;Dept of Education; M Dept.of Energy;HHS;Dept.of Interior;Dept of Justice;DOT;EPA;National VOAD;SBA;US ACOE;US Access Board N d O C.> -Coordinating Agency:Department of Commerce W •Primary Agencies:SBA;USDA;DHS;Dept of Labor;Dept.of Treaury i -Supporting Agencies:Corp.for National&Community Service;;HHS;HUD;Dept of Interior;EPA;GSA;Dept of N State cC An 0 r N O -Coordinating Agency:Dept.Health&Human Services(HHS) 0. -Primary Agencies:Corp.for National&Community Service;USDA;Dept of Commerce;DHS;HUD;Dept of Interior; M Dept of Justice;Dept of Labor;EPA;FEMA E -Supporting Agencies:American Red Cross;Dept of Education;DOT;Dept of Treasury;Dept of Veterans Affairs; LL National VOAD;SBA > O i CL CL 40 Q -Coordinating Agency:Department of Housing and Urban Development(HUD) •Primary Agencies:USDA;Dept of Justice;HUD;FEMA r C -Supporting Agencies:American Red Cross;Corp for National&Community Service;Dept of Commerce;Dept of O Energy;HHS;Dept of Veterans Affairs;EPA;GSA;National VOAD;SBA;US Access Board N d r -Coordinating Agency:US Army Corps of Engineers(USACOE) p •Primary Agencies:Dept of Energy;DHS;DOT;FEMA;USACOE r -Supporting Agencies:USDA;Dept of Commerce;Dept of Defense;Dept of Education;HHS;DHS;HUD:Dept of r Interior;Dept of Treasury;EPA;Federal Communications Commission;GSA;Nuclear Regulatory Commission d •Coordinating Agency:Department of Interior(DOI) •Primary Agencies:DOI; Environmental Protection Agency(EPA); FEMA 2 r •Supporting Agencies:Advisory Council on Historic Preservation;Corp for National&Community Service;Council on Environmental Quality; USDA; DOC;DHS;GSA; Heritage Emergency Task Force; Q Institute of Museum and Library Services; Libary of Congress; National Archives and Records O Administration;National Endowment for the Arts; National Endowment for the Humanities; USACOE 1W N d' 0 a r State Recovery Support Functions The State of Florida does not yet have established recovery support functions that correlate with the �j National Disaster Recovery Framework, however, after disasters, a State Disaster Recovery Coordinator c (SDRC) is appointed and this official leads coordination with appropriate state agencies to support local c recovery and connect recovery support from the federal level to local governments and organizations. r Typically,the SDRC is coordinated through the Florida Division of Emergency Management. State and m E m r r 5 Q Packet Pg. 751 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 Ta federal partners often co-locate at the State-Federal Joint Field Office,Area Field Office or Long-term o r Recovery Office, as needed, depending on the location and duration of the recovery. m a Types of Support Provided by Federal RSFs through the State O The type and method of support provided by the State and federal government can vary from disaster- to-disaster. However, the following support is often offered for major disasters through the Federal RSFs. m r ■ Serve as a vehicle for information sharing, interagency coordination, communication, and y collaboration. ■ Provide support for community engagement. ■ Provide planning technical assistance, staffing resources and funding for recovery planning ■ Data sharing to understand recovery needs and support decision making. y ■ Provide funding or technical assistance to support community priorities. _y ■ Identify and leverage resources are programs that are available to implement recovery r strategies. o a ■ Provide technical assistance to impacted areas to support recovery planning, establish task forces. ii ■ Identify legal, policy and programmatic requirements that may potentially limit efficient recovery and mitigate to the extent possible. a a Q r c 0 77 0 y eft' l r M / N � O 1 0 0 a r of c 0 U c c c m E �a r r 6 Q Packet Pg. 752 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 Ta c Monroe County Recovery Long-term Recovery Organization In response to disasters communities often assume new organizational structures (such as the Incident a Command System) to facilitate expedited decision-making with clear roles and responsibilities defined O to manage resources during the critical phase during and after a disaster when lives are at stake. However, once an Emergency Operations Center deactivates, local governments resume normal reporting structures.This can lead to many challenges as most individuals are still focusing on some aspect of recovery operations for months if not years to come. Without proper coordination, decisions y are made in a vacuum and opportunities to leverage funding and coordinate can be lost.To provide for continued communication after the critical period following a disaster, Monroe County has developed a c long-term recovery organizational framework that recognizes the need for chain of command,while also implementing the principles of the National Disaster Recovery Framework. This organizational structure m is lead by a Local Disaster Recovery Coordinator and supported by many different divisions and staff that v m play important roles during long-term recovery.The Monroe County Long-term Recovery Organizational y Chart can be found in Appendix B of this document. 0 a u_ > �e 0 VOLI1NTEER VILLAG } T 0 r"+ r _ O a � Monroe County Recovery Support Teams c� In addition to a long-term recovery organizational structure, Monroe County has created local recovery teams to ensure effective coordination among all local governments, non-profits and private entities that play a role in long-term recovery. Establishing these teams will help to better coordinate recovery a functions following disasters and harness opportunities to build back stronger with recovery resources O that are available. The following roles and recovery support teams are addressed: ■ Local Disaster Recovery Coordination and Administration a ■ Long-term Community Recovery Planning ■ Long-term Housing Recovery o • Long-term Economic and Business Recovery ■ Long-term Financial Administration c ■ Long-term Infrastructure and Public Facilities Project Management ■ Long-term Environmental Restoration ■ Long-term Health and Social Services E m r r 7 Q Packet Pg. 753 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 Ta c Local Disaster Recovery Coordination and Administration O Local Disaster Recovery Coordinator a� The County Administrator with support from both Assistant County Administrators and the Del- y Emergency Management Director will serve as Understanding that long-term recovery can be a m the Monroe County Long-term Disaster 0 multi-year process, it is likely that the County Recovery Coordinator.These individuals will Administrator at some point may delegate � interface with the Federal Disaster Recovery overall Coordinator and the State Disaster Recovery more team members to act on his or her behalfy Coordinator. Particularly, one Assistant County and raise important issues to the Administratorp Administrator will oversee housing and long-term that autBoardc redevelopment while the other Assistant County consideration. a Administrator oversees infrastructure and facility delegated down to other members of the team, LL systems recovery and redevelopment. The clear lines of communication with roles and Emergency Management Director will advise the responsibilities should be established. i County Administrator on disaster recovery a resources available and assist all three Q administrators with decision-making.The County Administrator will provide oversight over all areas and r c particularly focus on preparedness and response, finance and administration, health and social services, c and natural and cultural resources. Specifically, the County Administrator with support from the team > m will oversee the development of policies that need Board Approval to assist with long-term recovery. a rn The Monroe County Emergency Management Director will continue to guide all activities related to c immediate response and recover and preparedness for future disasters. A full list of emergency p Y p p c14 management roles and responsibilities is detailed in the Monroe County Comprehensive Emergency m� Management Plan. Recognizing that long-term recovery takes many years and that a community must a always be prepared for the next event, the Monroe County Emergency Management Director will O provide direct support to the Monroe County Local Disaster Recovery Coordinator while maintaining focus on ensuring that the Monroe County Emergency Management Team is ready to respond, should 0 disaster strike again. a O Recovery Policy Development a In order to streamline redevelopment and respond quickly to recovery needs, changes to local laws and r c ordinances are often needed to address immediate challenges. In the aftermath of Hurricane Irma, 0 0 several ordinances were passed to help guide long-term recovery,which are detailed in Appendix C and v m D of this plan.As a best practice for long-term recovery, many communities adopt a pre-disaster o recovery ordinance that contains the items that will be needed to guide post-disaster in advance of a 0 storm. A comprehensive pre-disater recovery ordinance is designed specifically to fill a void that often appears during immediate post-disaster hours, days and weeks when it is difficult to obtain a quorum for the purpose of adopting emergency authorization for staff actions needed to protect public health m r r 8 Q Packet Pg. 754 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 Ta and safety. It can provide a special regulatory tool that allows a community to adopt extraordinary o r powers that can be executed by staff upon the declaration of a local emergency in the form of m temporary regulations. This can include: 0. O ■ Environmental clearances Americanm ■ Debris clearance and hazard abatement Model RecoveryOrdinance ■ Damage assessment and placarding ■ Development moratoria to assure public The American Planning Associationprepared . y health and safety model recoveryordinance for m ■ Temporary use and repair permits consider in the pre-disaster envir. c ■ Deferral of fees for repair and rebuilding can help streamline local recoveryefforts. permits template can be found on their website. ■ Continuity of nonconforming buildings and Monroe County can consider uses, accompanied by safety upgrades ordinanceof the ..st-Irma recovery 0 ■ One-stop service centers laws (Appendix C and Appendix D)t. y ■ Demolition of historic buildings determine if . pre-disaster - . - ordinancea° ■ Emergency contractor certification can help streamline future local recoveryc ii m > 0 Monroe County codified several of the emergency provisions that were implemented post, Hurricane a a Irma through their local comprehensive plan, land development code and code of ordinances. A detailed Q summary of these policies can be found in Appendix C and D of this document. By adopting these r provisions in 2019,the county helped to ensure that it would be able to act quickly in the event of a _o future disaster. 2 m In addition, the county may wish to adopt portions of this operational recovery plan such as special reporting structures to responsibilities to help establish clear lines of communication beyond the c response and short-term recovery periods. N a� i R c c R aL $ to ME CL O Ax f d .. c m E m r r 9 Q Packet Pg. 755 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 7a Staffing and Surge Capacity c It is typical for local governments to ramp up capacity in support of response and recovery operations. For example, contractors are hired to manage debris removal operations and consultants are procured a O to help with cumbersome insurance and FEMA reimbursement processes. However, it is not as commonplace for communities to consider surge capacity support for long-term operations. As major disasters are becoming more frequent, so are large congressional appropriations with tens of billions of r dollars to support recovery. Many times, it is the first time a community may be managing funds of this r type or magnitude and with it comes strict rules and auditing processes that can be overwhelming for y existing staff who are also experiencing their own personal recoveryjourney and continue performing day-to-day work. Augmenting local capacity with expertise in long-term disaster recovery functions such �°, as disaster housing recovery, marine debris removal or economic recovery can pay dividends by a' maximizing grant opportunities and reducing potential costly audit findings that result in the return of recovery funding. Like contracts that are put in place ahead of a disaster to support debris removal or y Public Assistance funding, communities can consider pre-arranged contracts that allow them to ramp up o r support for their existing staff to avoid burnout and ensure a successful long-term recovery. c a Many funding sources that are provided through congressional appropriations come with allowances for c administrative support. Communities that wish to augment their capacity should review grants for the i_ m allowance of administrative support and hire support when needed. c 0 a a Q r c ��� - so* _ r �l y r a AL d 0 U 0 c 0 r c d E t c.> cc r r 10 Q Packet Pg. 756 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 Ta c Long-term Community Recovery Planning O Long-term Community Recovery Long-term Recovery Planning Team _ _ � The role of the Monroe County m Community Recovery Planning Team is to The American Planning Association (" ' '• ay develop the project-specific action planguidebook '• • '• • i>-, following a disaster.They will work closely Next Generationprovides great c• on • c with all other recovery teams to term recoveryplanning. In addition, ' " created understand and document unmet needs, series of briefing papers an• case studiesto assist with coordinate with Monroe County staff on post-disaster planning.These resources •• ' y internal needs and conduct outreach to on of the community to understand long-termThe Monroe County Post-Disaster _ • very Strategy is challenges with recovery. It is important to 0 •... example of an action-oriented . . . . a note that while the Community Planning term recovery. In the future, this planning effort Recovery Team is the creator of the plan, i� should begin around . . . . . m they are not the sole entity responsible for > 0 the implementation of the plan.Their role a CL is typically more of a coordination role with specific implementation efforts falling under appropriate Q staff aligned with the project. r C Unmet Needs Assessment 0 2 An important part of planning for long-term recovery is the development of an unmet needs assessment. An unmet needs assessment is a powerful tool to use when advocating for additional rn resources needed by a community and is often completed about six months to a year after a disaster, r once initial resources have been deployed. However, data collection can begin shortly after the disaster M and continued throughout the recovery process to clearly communicate current needs to potential `V rl resource providers (state/federal agencies, State Legislature, congress, non-profit and private donors). The collection of this information is done through coordination with other recovery teams.The basic 7 t7 formula for an unmet needs assessment is: c 0 r ca DisasterTotal . . Resources - - - . to Date Unmetm a O When advocating for additional resources, agencies that have access to funding will often want to know how current resources are being used and where gaps may exist. By demonstrating this need through a real data and specific examples, a community can tell the story of the assistance they need to recover and how a specific agency may be able to help. 0 0 U Integrate Planning for Resiliency o Recognizing the need to build back stronger, the Community Planning Recovery Team will consult plans c such as the GreenKeys Watershed Management Plan, GreenKeys Sustainability Plan, Local Mitigation r Strategy and other resources that assess future vulnerability to climate change and sea-level rise during m the long-term recovery process. Disaster recovery can be a good opportunity to incorporate resiliency E m r r 11 Q Packet Pg. 757 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 Ta into projects with funding to implement those projects becoming available relatively quickly.This will o r help to ensure that proposed projects are mindful of future impacts and built to withstand disasters and m increased vulnerabilities in the future. a O -a FEMA Individual Assistance Data The data provided through the FEMA Individual Assistance (IA) program can help a community understand broader impacts and needs. Some of this data is available online and can be easily accessed through OpenFEMA clatasets. More detailed information than what is provided online can hel T Cl cc d • a communitydrill down into specific needsand demographics of • • who need > O To access this data, • into a data _ The county should review the FEMA Secure Data Sharing Policy and work with the Florida Division of Emergency Management and the Federal Disaster Recovery Coordinator of Federal Coordinating agreement with FEMA. N cC Officer for •- • start the process fordata. fq 0 r Community Outreach and Engagement a The Monroe County Community Planning Recovery Team will conduct community forums and surveys to c solicit community input on redevelopment following the disaster. Long-term disaster recovery involves U_ all residents and stakeholders as this is often a time to re-think or implement visions for the future, with O potential funding sources available to carry out projects on a shorter timeline than most community a CL visioning efforts. Q Important Local, State, and Federal Resources to Support this Function Relationship - .0 0 for Recovery > Florida DEO—Community Planning The Florida Department of Economic Opportunity has a small Technical Assistance Grant Community Planning Technical Assistance Grant that can be r' used to support long-term recovery planning after a disaster. c The application cycle is typically in the spring of each year. r Florida Department of The Florida Department of Environmental Protection offers the Environmental Protection—Florida Florida Resilient Coastlines Grant on an annual basis. Past Resilient Coastlines Grant application cycles have supported long-term recovery planning O after a disaster.The application cycle is typically in the late 0 summer/early fall of each year. Economic Development If awarded through a congressional appropriation, the federal a Administration Economic Development Administration may have funding to O support long-term recovery planning.There is no standard application cycle as this is disaster-specific appropriation. p Community Development Block CDBG-DR funding can be used to support planning activities. As a Grant- Disaster Recovery(CDBG- this often comes too late in the process for most communities, ° DR) it can be good to advocate for the reimbursement of O U completed plans, if large in-scale or if there is a need to make c changes to existing plans that guide growth in the aftermath of a disaster. ° r c m E m r r 12 Q Packet Pg. 758 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 Ta Long-term Community Recovery Planning Responsibilities c The list of responsibilities below is meant to serve as a guide to help those in this role to understand (D where they fit into the big picture of countywide recovery. During a time of emergency and recovery, a O many people will be asked to take on new roles that are outside of their day-to-day function as is needed by the type and magnitude of an event. Note: These responsibilities are not meant to serve as an m Im official position description and may change as County leadership identifies new needs. r Tim R i _ r High-Level - • • • - Period Landfall— Work closely with Monroe County Emergency Management to understand data c 3 months related to the FEMA Individual Assistance Program. Specifically, document the number of applicants,the amount of assistance provided to-date and the number of individuals denied assistance. It is also important to understand the U) number of households who are provided temporary sheltering assistance y support through FEMA trailers, hotel lodging or other resources. ■ Review existing plans and ordinances to determine if adjustments need to be a made to streamline recovery or address a specific need resulting from the m disaster. E ii 3-6 Coordinate with the Housing Recovery Team to conduct a survey of long-term months housing repair needs that considers the appetite of homeowners for mitigation o programs as well as voluntary buyout programs. Q 6 months ■ Coordinate the Housing Recovery Team to understand impacts on homeowners —1 year and renters and the need for new workforce housing to support long-term r c recovery. o ■ Coordinate with the Economic Recover Team to conduct a survey of local Ion T Y Y g- '> term business recovery needs (the survey conducted following Hurricane Irma is a great example). rn r ■ Coordinate with the Infrastructure Recovery Team to understand infrastructure c impacts and specific projects that will not be covered by the FEMA Public N Assistance or the FEMA Hazard Mitigation Grant Program. m� ■ Coordinate with the Finance and Administration Teams to understand the long- a term fiscal impacts the County and any additional support that may be needed to ensure a successful recovery.This can include financial assistance to support local tax revenue shortfalls or new positions that are needed to support long- c r term recovery and redevelopment. ■ Coordinate with the Finance and Administration to understand impacts to C cultural and historic resources and any gaps in funding that may exist to ensure that these resources are restored. ■ Coordinate with the Environmental Restoration Team to understand impacts on a the environment, including marine debris, fisheries, and other environmental r concerns/impacts. c ■ Coordinate with municipalities to understand how the disaster impacted their U community and specific projects not covered by current resources, needed to 0 support this recovery. c ■ Conduct forums or listening sessions to get public feedback on important elements to preserve in the community and potential strategies to build-back in a way that may move the community in a new direction in the future. E m r r 13 Q Packet Pg. 759 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a ■ Create an online survey or input tool that allows community members the o r opportunity to provide feedback without attending meetings. 1 year—2 0 Ensure that the collection of unmet needs and action plan development C years processes are transparent by posting relevant information to a central website -a for recovery and offering opportunities in-person and online for community c�a members to ask questions and offer feedback on projects. ■ Work closely with the Public Information Officer to ensure that all opportunities R to provide feedback are broadly disseminated through all advertising venues N including social media, press releases, etc. ■ Work with schools and non-profit agencies to develop creative ways to involve c students and the art community in soliciting feedback on redevelopment. a� ■ Develop a long-term recovery plan that builds on the information collected to date and outlines clear actions that are needed, with funding sources aligned to y guide recovery and long-term redevelopment. N ■ As resources are available to support long-term recovery, coordinate closely with o r municipalities and other eligible stakeholders to ensure that the opportunities 0 are seized. a 2+Years ■ Continue close coordination with all stakeholders as funding continues to roll out c_ and provide webinars, meetings, newsletters and other media to get the word u_ m out about grant opportunities and allow a forum for communication. c a a Q Community Disaster Principles r Recovery Planning Recovery _ c Coordinator Within a couple of months after disaster strikes, federal 2 It is important to have one individual state agency representatives •- in the community ready who is leading community recovery to talk about l• planning for . - . - rn r planning for the County as well as This can •- overwhelming . . officials who are stillo M coordinating with the municipalities. responding to basic needsof citizens and •-, c*4 r This provides a centralized contact own personal r- • -ry. Shortly following who can focus on the future during the Community Development • -• an executive the early stages of recovery while briefing on importantprinciples t. guide recovery. others are working on tasks that are handed out to federal and state partners to help give c immediately needed to respond to direction on •• to the community and how the disaster. In the Florida Keys, they can best assist. By creating • document, 0 a where community planning is • . . - • •, • • provide O challenging due to local laws in place direction . -ntities have resources and want to y a to protect the environment and assist, while also leaving room . • - detailed planning a a control growth, this individual should that responds . unmet needs, once data ,• - to r be familiar with Monroe County and support this type of effort. c island communities. In the aftermath v of Hurricane Irma, an EDA grant was o used to hire a local disaster recovery 0 coordinator who was familiar with South Florida and had expertise in long-term recovery planning. It r may be helpful in the future to consider a team of individuals with expertise in specific areas of disaster recovery. m r r 14 Q Packet Pg. 760 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a Tips for the Long-term Community Disaster Recovery Planning Team c ■ Be proactive in evaluating unmet needs and where possible, have a seat at the table when state and federal priorities for long-term recovery are being set.This is especially important for a O disasters that result in congressional appropriations. It is better to provide the data that drives state and federal recovery decision making than to react to requests for information and feedback on structures that have already been outlined. r m r ■ Ensure close coordination with municipalities from the start of long-term recovery planning y efforts. It is important that when speaking to the state or federal government,the community communicate with one voice.The message will resonate more strongly if federal and state �°, funding agencies feel that impacted local governments are on the same page. a' m r Municipal Coordination It is important to develop a clear concise Countywide vision for long-term recover that is inclusive of all p p Y g- Y p communities and stakeholders.The table below is meant to serve as a guide to demonstrate different c recovery support functions and who may play a role at the municipal level. a c ii m • 0 a Q • • c • o Stakeholder v_, • a0' • rn • • r • LU • • O M N r I d Village Manager ✓ ✓ ✓ ✓ ✓ ✓ ✓ O c 0 Village Attorney ✓ ✓ ✓ ✓ ✓ ✓ ✓ m a Chief Building Official ✓ ✓ ✓ ✓ ✓ O tea' 0 Finance Director/Deputy Village Manager ✓ a r c Park Office Coordinator ✓ ✓ ✓ o U 0 Director of Planning ✓ ✓ ✓ ✓ ✓ ✓ c 0 Environmental Coordinator ✓ m E m r r 15 Q Packet Pg. 761 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a c O • r m . a • O •Stakc • m - . . - >+ a� • • r • y O Public Works Director m r m Asst. to Village Manager/Public y ✓ ✓ ✓ ✓ ✓ ✓ ✓ o Information Officer y O a Environmental Resources Manager ✓ ii Asst. to Village Mgr/Community ✓ ✓ ✓ ✓ ✓ ✓ O Development Services a Q Wastewater Operations Supervisor ✓ ✓ ^ r C O N City Manager ✓ ✓ ✓ ✓ ✓ ✓ ✓ rn r Assistant City Manager/Planning Director ✓ ✓ ✓ ✓ ✓ ✓ ✓ M N_ Growth Management Director ✓ ✓ ✓ ✓ ✓ ✓ Building Official ✓ ✓ ✓ ✓ O c O Finance Director ✓ ✓ m m a City Attorney ✓ ✓ O Ports Director ✓ ✓ ✓ a r c Parks & Recreation Director ✓ ✓ ✓ ✓ 7 0 tU d Public Works Manager ✓ ✓ ✓ c O Utilities Director ✓ ✓ ✓ m E m r r 16 Q Packet Pg. 762 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 'R • c a • O • -a • m Stakeholder >+ a� • • . r • 0 y . m > 0 m a m r m City of Manager ✓ ✓ ✓ ✓ ✓ ✓ y 0 r 0 Asst. City Manager ✓ ✓ ✓ ✓ ✓ ✓ a m c Public Information Officer ✓ ✓ ✓ ✓ ✓ ✓ ✓ LL m 0 Chief Building Official ✓ ✓ ✓ a Q Director of Community Services ✓ ✓ ✓ ✓ r c 0 N Director of Port and Marina Services ✓ ✓ ✓ > m a Director of Engineering ✓ ✓ r O M Finance Director ✓ N rl d Director of Planning ✓ ✓ ✓ ✓ ✓ 0 t7 c Utilities Director r ✓ c m m a O Administrative Assistant to the Mayor ✓ ✓ ✓ ✓ ✓ ✓ ✓ y a 0 Administrative Assistant ✓ ✓ ✓ ✓ ✓ ✓ ✓ a r c 0 Building Code Administrator ✓ ✓ ✓ ✓ ✓ ✓ ✓ �j . . o c 0 City Administrator ✓ ✓ ✓ ✓ ✓ ✓ ✓ r c m E m r r 17 Q Packet Pg. 763 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a c 0 • r m . a • O • c • m Stakeholder >+ a� • m • r • U 0y 0 m Chambers of a Commerce/Tourist Y m r Development Councily m 0 Islamorada Chamber of Commerce ✓ y 0 a Lower Keys Chamber of Commerce ✓ ii m Key Largo Chamber of Commerce ✓ c P a a Greater Marathon Chamber of Q Commerce r c _0 Key West Chamber of Commerce ✓ T m a Monroe County Tourist Development ✓ Council o M r Program Administrator m� FL Department of Environmental ✓ O Protection (Marathon) c 0 The Nature Conservancy (Keys) ✓ a Health and Human Servic� a O Monroe County Long-term Recovery ✓ ✓ Group o a r Monroe County Health Department ✓ ✓ c Administrator c� m 0 Mariners Hospital & Fishermen's ✓ c Community Hospital r c m E m r r 18 Q Packet Pg. 764 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 'R • c a 1 ri W 1• O • -a • m Stakeholder >+ t� • • . r • y . m > 0 m a Other Stakeholdersm r m Representative Holly Raschein's Office ✓ ✓ ✓ ✓ ✓ y 0 r rn 0 Senator Anitere Flores' Office ✓ ✓ ✓ ✓ ✓ a m c Florida Keys Aqueduct Authority ✓ LL m 0 Florida Keys Aqueduct Authority ✓ a Q DEO Areas of Critical State Concern ✓ ✓ ✓ ✓ ✓ r c 0 2 m a rn r O CV r 't c 0 �F 0 0. r h 1Y 6 �" :- �W-•Are` �`',�.i' �z ��' � �I }��Y'lI __ � w,� —:� O 0 E m r r 19 Q Packet Pg. 765 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a c Long-term Housing Recovery 0 Long-term Housing Recovery Team SupportFunding for Staff to The main role of the Long-term Housing Recovery Team is to map out solutions for rebuilding a After Hurricane Irma, Monroe County merged m r stronger, safer, and more resilient housing stock two internal positions t• create • self-funded r following a disaster. Short-term housing assistance • RecoveryAdministrator •• • • , including the Federal Emergency Management support housing - • - Agency (FEMA) Sheltering and Temporary Essential following other options can •- considered to m Power(STEP) Program, trailers and hotel lodging support this role as • or through the FEMA Individual Assistance Program - position: and other transitional housing options are an0 SHIP of important part of recovery. However, the role of administrative m Hurricane _funds the Long-term Housing Recovery Team is focused administrative Housing•• •• Programir a on the repair of homes that were damaged or destroyed,facilitating the construction of new, M resilient affordable housing options as well as long- term infrastructure and economic development solutions. o a a Important Local, State, and Federal Resources to Support this FunctionRelationship to Long-term Housing Solutions a r Long-term Recovery Group The Monroe County Long-term Recovery Group coordinates 2 with non-profit and other philanthropic groups to support a range of unmet needs, including housing rehabilitation and repair.After Hurricane Irma, this group coordinated with the r' long-term disaster case management organization to support M individuals who needed assistance after FEMA resources had N r been exhausted. Further, LTRGs can provide a great source of gap funding for CDBG-DR housing repair if it determined that an applicant cannot receive full-award to repair or replace their homes due to a duplication of benefits (see page 60 for CDBG- DR overview).This need to match funding can come up to two years after a disaster or longer. CL Florida Housing Finance The Florida Housing Finance Corporation manages two 0 Corporation important programs for long-term recovery: The State Housing y Initiatives Partnership (SHIP) and the State Apartment 0 Incentive Loan (SAIL) programs. In addition to annual a allocations, the Corporation may also make other resources r available to support housing recovery through the HOME c program and special appropriations from the State Legislature v a� for the Hurricane Housing Recovery Program and the Rental Recovery Loan Program. For more information on these 0 programs, see page 51. The Monroe County Social Services r Senior Director manages these programs Countywide pre- disaster and post-disaster. E m r r 20 Q Packet Pg. 766 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a Florida Department of Economic The Florida Department of Economic Opportunity o Opportunity/US Department of (DEO)manages the annual allocation of Community Housing and Urban Development Development Block Grant(CDBG) Program funds as well as C any disaster supplemental funds that may be available for .a disaster recovery. An application can be submitted to DEO to m secure annual appropriations for CDBG funding to support housing rehabilitation. In addition, the State may have r emergency funding set-aside to assist with long-term recovery y (see page 51 for CDBG overview). In addition, DEO is charged with developing the State's action plan for CDBG-Disaster c Recovery Funding as well as implementing programs (see page 60). m r R Long-term Housing Recovery Responsibilities o The list of responsibilities below serves as a guide to integrate housing recovery into Countywide c recovery operations. During post-disaster response, short-term recovery and long-term redevelopment a many people will be assigned new roles that are beyond their day-to-day function based upon the type c and magnitude of an event. Note: These responsibilities are not meant to serve as an official position u_ m description and may change as County leadership identifies new needs. i a a Time High-Level - • • • Q Period 77 Landfall— Monitor data collection on damage to housing and mobile home parks to c 3 months consider long-term impacts for redevelopment.This may include preliminary 2 damage assessment data, safety inspection data, and substantial damage aW assessment data being collected through the planning and building department as well as other partner organizations. c ■ Monitor FEMA Individual Assistance Programs in coordination with the Monroe " County Division of Emergency Management to understand temporary sheltering N rl needs and the data to understand long-term housing needs. ■ Provide support to the evaluation and identification of temporary and transitional sheltering options including hotels, motels, vacation rental properties, sites for recreational vehicles, and others. c 3-6 Monitor residential reconstruction progress by reviewing housing permit months applications and approvals throughout the recovery process to understand long- a term community housing needs. O ■ Monitor the availability of affordable housing Rate of Growth Restrictions tea' (ROGO/NROGO) to support redevelopment throughout the recovery process. a ■ Monitor Monroe County Long-term Recovery Group Meetings to evaluate non- r profit and faith-based resources available to support immediate housing needs and real-time information on unmet housing needs resulting from case �j management. 0 ■ Coordinate with organizations providing temporary and transitional sheltering c options. r c m E m r r 21 Q Packet Pg. 767 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a 6 months Coordinate with Legislative Director and provide data as requested to support o r —1 year requests for funding to assist with long-term housing recovery and redevelopment such as SHIP, SAIL, and CDBG-DR. C ■ Monitor the appropriation of major resources to support housing from the State, .a including SHIP, SAIL as well as from the federal government including CDBG-DR, USDA, HMGP, PDM, FMA. a� 1 year—2 Provide multi-media survey tools to identify housing program assistance needs years among disaster survivors including housing repair, rebuild, replacement, buy-out, y and/or mitigation. Continually maintain and update the survey results as new disaster recovery housing programs are launched. c ■ Inventory shovel-ready affordable housing projects and ROGO availability to help streamline the development of new affordable housing developments. ■ Be proactive and communicate long-term recovery needs and program y structures that will work best for the County and the State to guide the y development of the CDBG-DR Action Plan. o r ■ Understand the details of available housing programs and ensure eligible c homeowners know how to apply for assistance. a ■ Monitor or manage the CDBG-DR application intake and approval process to c understand if application numbers are matching up with identified needs in the u_ m community. c P 2+Years 0 Monitor the status of housing repair throughout the life of the program to a ensure that any permitting, environmental and other issues are communicated Q to the appropriate Monroe County staff to resolve the concern. r ■ Track additional unmet needs not addressed through state and federal resources c and communicate those needs back to the Monroe County Social Services Director and Long-term Recovery Group, as well as the Monroe County Disaster Recovery Coordinator to advocate for additional needs and resources. rn ■ Coordinate with the Monroe County Housing Authority and Monroe County Land Authority to implement state and local programs for housing repair, including M voluntary buyout, rental construction, and other housing programs that may be ri available during the long-term recovery process. t7 0 N 0 a / c _F' 1 U d C c 0 >- r E t c.> cc r r 22 Q Packet Pg. 768 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a c O Hurricane Irma Success with Temporary Housing Rates m causedHurricane Irma extensive damage to housing units and limited land was available . place a O FEMA trailers for •• of • dramatically increased the cost • -a c temporary • to secure rental assistance with funding • on m programs. Monroe County staff worked closely with the State and FEMA to increase the rentala� m assistance r • direct lease rate to 11%of • create a viableoption for •- to rent homes within the community.This was done through documentation of real costs provided to U) FEMA in local hotel rates, listing for rental properties (both long-term and vacation) as well as W information provided by • • on . • and the associated high costs. O C.> d representproviding this documentation, the County was able to increase fair-market rent to more closely •using costs in the Keys. d r cc Data Collection o Data collection is an important part of understanding long-term impacts and communicating recovery c needs to state and federal agencies that have funding to support redevelopment. It can also help guide a the work of all the groups within the County who will be working on the mission of long-term housing M_ recovery and redevelopment.The following resources are great tools to help understand housing u_ m impacts: c P a ■ Local Damage Assessment Information:This information provides the number of homes in the Q community that were impacted, and categorizes them as "major", "minor", or"destroyed".This r data is further refined by the completion of safety inspections and substantial damage c assessments. m a ■ Building Permit Applications and Approvals:The status of residential building permits is a great indicator of the progress of overall housing recovery in the community. It can also help those c working on housing recovery to better understand where there may be delays or bottlenecks in N the process or the need for additional resources. m� ■ FEMA Individual Assistance Data: FEMA Individual Assistance (IA) data can help a community in a number of ways. First, it ���f{. ` provides information on damage by housing tenure (renter or - owner)to understand impacts on both types of housing in aCL a, community. Second, it can provide point-level data to be used O d to display concentrated impacts on maps.Third, it includes tea' basic information on income to help understand the impacts on p a low- and moderate-income populations. Finally, it can be a >, r great tool to target outreach directly to impacted homeowners O registered with FEMA to ensure their needs are met. However, t v this data contains personal information (like addresses) and c can be sensitive and difficult to obtain. To access this r_ O information, work with the Monroe County Emergency Management.Tips on how to secure this data can be found on page 12. E m r r 23 Q Packet Pg. 769 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 Ta CDBG-DR Housing Resource Liaison c r After a major disaster, Congress can appropriate additional funds to support long-term recovery through 0 the Community Development Block Grant—Disaster Recovery Program (see page 60).The CDBG-DR a O Housing Resource Liaison should work proactively with the Department of Economic Opportunity to provide guidance on how to develop programs in the State's CDBG-DR Action Plan. Once housing T programs are implemented, this liaison should work to ensure applications to the Housing Repair and r Replacement Program are on track and expedited through local processes, understanding the unique r needs and requirements of Monroe County. y m 0 m iY m New Construction: Workforce/Affordable Rental Development Liaison o 0 (L U_ > 0 The Monroe County Long-term Housing Team will stay Q aware of potential shovel-ready affordable/workforce Local Housing Disaster Recovery rental developments that need financial gap assistance for Toolkit implementation.This includes working closely with The Florida Housing Coalition released a new .0 developers and monitoring the Florida Housing Finance publication to - 1p communities create a (D Corporation's Request for Applications that target Monroe Local Housing Disaster _gy which 2 County and disaster-impacted communities. After a disaster informationcontains a lot of , CD•significantly impacts a community's housing stock, funding resources governments -lp c can be made available to create new long-term affordable entirenavigate the disaster housing re cove rry rental housing options in a community.The Housingprocess. This resource can be found on the Administrator will coordinate with private developers to 0 t7 ensure affordable housing ROGOs are in place and help guide the development through the local review process. o r m Crewing a Y.ocol Housing � bisaster Strakegy CL O Part l:NurricC�ne Seasan Tpplki,t � N a c .. 0 0 c 0 r c m E m r r 24 Q Packet Pg. 770 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 Ta c Long-term Economic and Business Recovery O Economic and Business Recovery Team a� The Monroe County Economic Recovery cYc Hurricane Irma Business Recovery Team will monitor the overall economic Survey impacts and health of the community and m identify possible resources for addressing After Hurricane Monroe conducted c issues resulting from a disaster.This role _ recovery needs m survey t involves working with private businesses, the business community. The results were provided � understand � • long-term � • � chambers of commerce, as well as key Department y community workforce partners to address • the •" Opportunity _y challenges with long-term economic in a reportto ' guidedevelopment of r recovery.The Economic Recovery Team will economic programs. A summaryofthisc work with local businesses to understand report, alongquestions posed • the business a their recovery needs and help facilitate any community can •- found on • •- County issues relating to permitting and other repair website. This survey was conducted nearly 18 m and redevelopment challenges following the months after Hurricane Irma; however, i disaster.The team will also coordinate with .usinesses were still struggling to recovery. a a local businesses and workforce development Recovery Issues include: Q entities in the County (Career Source South r Florida, Florida Keys Community College, etc.) Eighty percent of - •• •-nts noted • c to determine workforce impacts, and decline in sales and customers more than 30 2 advocate for resources to support these days following Hurricane Irma. W needs. Following many disasters,the biggest Nearly 60 percent of businesses stated that rn impact on the workforce is lack of housing, as assistancethe .• was not • c was true following Hurricane Irma. In this to support _ long-term recovery of N case, the Monroe County Economic Recovery business. ri Team may support the efforts of the Housing Close to 50 percent of business owners Recovery Team by providing information reported • damage. about how housing is contributing to manyFift O � orted to economic recovery challenges in theercent of businesses 2 community advocate for resources and m support. a O Important Local, State, and Federal Resources to Support this Function y Relationship to Long-term Marine Debris Removal Florida Small Business The Florida Small Business Development Center provides on the a, r Development Center- US Small ground support for businesses to help them qualify for Small Business Administration Business Administration low-interest disaster loans to help o U recover from disasters. c Florida Department of Economic The Florida Department of Economic Opportunity offers an c Opportunity Emergency Bridge Loan Program that can provide quick, short- term interest-free working capital loans to help "bridge the gap" between the time a disaster strikes and when a business has secured longer-term recovery resources such as sufficient m r r 25 Q Packet Pg. 771 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 7a profits, insurance claims or federal assistance. In addition, DEO o r manages a website for businesses: www.floridadisaster.biz which is meant to be a one-stop-shop to help businesses C prepare for, respond to and recover from emergencies. .a Communities can also work with the agency to advocate for specific programs to be included in the CDBG-DR Action plan to address economic recovery. m Florida Wildife Commission- Following Hurricane Irma,the National Oceanic and y Fisheries Disaster Funding Atmospheric Administration (NOAA) allocated nearly$45 million through the Florida Wildlife Commission to provide c relief for Florida's commercial and recreational fishing industry. m Ten types of projects were funded under this grant including: 1. Lobster Trap Replacement 2. Direct Payouts to Commercial Fisherman y 3. Redundant Power Supplies for Wholesale Dealers o r 4. Improvement or Uninsured Repair to Wholesale Dealers y 0 5. Direct Payouts to Wholesale Dealers a 6. Direct Payouts to Chater Boat Businesses c 7. Coastal Habitat Restoration u_ m 8. Marine Debris Recovery c 9. Florida Marine Fisheries Infrastructure Recovery Grant a Program Q 10. Coral Rescue, Spawning, Larval Propagation and Brooding. c .T m Long-term Economic Recovery Responsibilities The list of responsibilities below is meant to serve as a guide to help those in this role to understand r where they fit into the big picture of Countywide recovery. During a time of emergency and recovery, c many people will be asked to take on new roles outside of their day-to-day functions, depending on the ri type and magnitude of an event. Note: these responsibilities are not meant to serve as an official position description and may change as County leadership identifies new needs for the community. 0 t7 Time High-Level - . . . Period ' m Landfall- 0 Promote state and federal resources available to support business recovery a 3 months found on websites like www.FloridaDisaster.Biz. O ■ Coordinate with local chambers of commerce to ensure that they are aware of tea' business support resources. a 3-6 ■ Host meetings with local businesses and chambers to understand their r months challenges and help address concerns related to tourism and other industry sectors. 0 U ■ Provide information on a central website on loans and other resources that may c be available to assist businesses. c ■ Meet with local fisherman to understand their needs and share available resources to support their recovery. m E m r r 26 Q Packet Pg. 772 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a 6 months Compile unmet needs to share with the Community Recovery Planning Team to 0 r —1 year support the development of the Local Long-term Recovery Plan. ■ Advocate for business recovery programs to be included in the CDBG-DR Action C plan that supports local business and economic recovery needs. .a 1 year—2 ■ As new resources become available to support long-term business recovery, cOa years+ conduct public outreach campaigns to ensure that this information is communicated to all business owners who may still need assistance. r ■ Work closely with tourism-related organizations to monitor visitors and evaluate y the need for outreach campaigns to show that the Keys have recovered from the event. > O m a Planning for SuccessBusinessRecoveryCoordination Y Ensuring that businesses can recover following a y disaster involves helping them to understand and plan Monroe County does noto r for some of the vulnerabilities that can come with staff position dedicated • Economicc owning a business in Paradise. After Hurricane Irma, Development as a business recruitment aM over half of businesses reported they were uninsured function. This is likely due to the fact that E ii or under-insured. Conducting disaster recovery their economy is m• - • > workshops ahead of time with businesses to educate dependent • staffing capacitysupports" o them on their responsibilities and the limited tools • ' instead. • Q available to them following a disaster can help them • • • •" '' • be ready when disaster strikes. Some recommended lead business recovery • • r c measures include creating cash reserves and seeking coordination with local •' of ° 2 adequate insurance coverage. commerce. Without • • lishing this > position, be difficult to truly W The County may consider forming a local business understand recovery needs rn r recovery network through the local chambers of advocate for resources to support these commerce to help guide both pre-and post-disaster needs. C14 r business recovery efforts.This could be led by a specific chamber for the entire Keys with support from all other chambers and County officials. c --.. .■ O O y 4 NN d a 3 r O O fSf r r 27 Q Packet Pg. 773 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 Ta c Long-term Financial Administration O Long-term Financial Administration Team a� The main role of the Long-term FinancialAuthority to Streamline m Administration Team is to coordinate with Establishing v) private insurance and FEMA Public Assistance Process program following a disaster and manage all After Operation • - 0 long-term fiscal needs and impacts in the be challenging to maintain centralized focus on community. The FEMA Public Assistancetasks that support • • • °r reimbursement process is a significant recovery. back into their traditionaly undertaking as it requires coordination acrossi roles,other duties—both recovery and non-recovery p all departments within a community to related - priority. •• • maintain o provide proper documentation on damage as a centralized well as repairs completed to infrastructure chain of • • that provides 'c Administrationauthority for the Financial and public facilities. Since this is a iiL Coordinator to provide direction to all staff and (D reimbursement process it often requires o request prompt response.This should be established communities to take out loans and other a upfront so that all staff • re clear on their primary CL forms of credit to pay for upfront costs.These Q role to continue to support disaster recovery loans come with interest payments and the Ifinancial r establishing longer a community must have the loan in 0 • • •• ,- .• --•-• clear this• ••• place, the more interest it must pay which is I reimbursementbe streamlined reducing not considered a reimbursable expense. For the amount of time a community must maintain example, following Hurricane Irma, the interest County was required to take out loans with non-reimbursable reducecan significantly approximately$40 million to cover upfront "4 r costs.This came with an interest payment of around $78,000 each month, which adds up over multiple years. It is important that local governments streamline internal processes to ensure that reimbursement through the FEMA process is smooth. c Further, as the financial administration coordinator for disaster recovery, this team should be searching for ways to expand the staffing capacity of the local government to support recovery operations. Most a often,this comes through administrative fees and other grants provided to support long-term recovery O staffing. A function of this team is to look for opportunities to use these administrative fees to augment staff so the local government has the capacity to manage a multi-year recovery effort. a r c 0 U d 0 c 0 r c d E t c.> cc r r 28 Q Packet Pg. 774 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a Important Local, State, and Federal Resources to Support this Function c Relationship toLong-term CL Private Insurance Private insurance is the first resource utilized to support local 0 recovery of infrastructure and public facilities. It is important to start claims quickly to understand where there may be gaps that require other sources of funding. m FEMA Community Disaster Loan The FEMA Community Diaster Loan Program is available to r Program help local governments that are located in a Presidentially y Declared Disaster Area with a substantial revenue loss of at m least 5 percent.This tool can help provide funding to cover c upfront costs that can later be reimbursed through FEMA Public Assistance and other sources. m FEMA—Public Assistance The FEMA Public Assistance Program is the largest grant n R program that provides emergency assistance, such as debris N clearance and protective measures as well as permanent restoration of community infrastructure. For more information a on this program, see page 50. m FEMA—Hazard Mitigation Grant The FEMA Hazard Mitigation Program can be used to ii Program strengthen community infrastructure and public facilities so it is rebuilt in a way that mitigates future risk from storms. For more o information on this program, see page 59. Q Community Development Block The CDBG-DR program is an important federal resource that Grant- Disaster Recovery(CDBG- can be used to match other funds such as the FEMA PA and 77 DR) FEMA HMGP Program. Understanding what gaps may exist with o FEMA PA funding before the CDBG-DR Action Plan is developed 2 can help the County advocate for local cost-share as an eligible use of funding. rn r O M N rl _ Ue fSf C O r cC i d CL O 0 a r c 0 _ \ Y 0 o �2 " E t C.> r r 29 Q Packet Pg. 775 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a Long-term Financial Administration Responsibilities c The list of responsibilities below is meant to serve as a guide to help those in this role understand where they fit into the big picture of countywide recovery. During a time of emergency and recovery, many a O people will be asked to take on new roles outside of their day-to-day functions depending on the type and magnitude of an event. Note: these responsibilities are not meant to serve as an official position description and may change as County leadership identifies new needs. r l4 Timi _ r High-Level - • • • - Period Landfall— 0 Execute contract for FEMA Public Assistance support. c 3 months 0 Consider the FEMA Community Loan Program and other resources that may be needed to help cover up-front costs related to disaster recovery. 3-6 Exhaust all private insurance options available to support the repair of months infrastructure and facilities. y • Establish a clear line of communication for ensuring that tasks related to FEMA y reimbursements are prioritized across all departments. 0 a ■ Require all departments to begin to collect documentation needed to support the reimbursement process and establish clear expectations for what needs to E ii be done. ■ Monitor Congressional appropriations and work with Monroe County Legislative o CL Affairs Director to advocate for resources need to support needs that are not CL covered under private insurance or the FEMA PA programs. Also consider < advocating for reduced cost-share and supplemental funding from the r Legislature, if needed. _o ■ Consider surge capacity needs for long-term recovery and the need for a long- 2 term recovery procurement to get support. 6 months 0 Continue to work through the FEMA Public Assistance Project Worksheet process rn r —1 year with contractors and staff to streamline reimbursement and bring to the c attention of leadership when costs won't be covered by FEMA Public Assistance N so other avenues can be explored. m� 1 year—2 ■ Advocate for cost-share and other gaps as an eligible expense in the a years development of a CDBG-DR Action Plan. t7 2+Years 0 Ensure that projects involving multiple funding streams are tracked with clearly defined scopes to avoid any issues with perceived or actual duplication of r benefits. a O 0 a r c 0 U d 0 c 0 r c d E t c.> cc r r 30 Q Packet Pg. 776 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a Planning for Success _ • • _ _ _ .0 Planning for upfront financial management can avoid costly delays and minimize frustration in •ne of biggest challenges in the FEMA Public 0 the process. It is important to ensure that the Assistance reimbursementprocess following c community has appropriate emergency reserves Hurricane Irma was access to proper for disasters and understands that there are documentation of of r certain times when money must be spent early asset management system helpsto provide m r on that may not get reimbursed. In addition, it is comprehensive inventoryof property an• assets N important for all local government staff to owned by • " of understand the necessity of clear records maintenance and issues with systems. 0 documentation of work.The acquisition of an There are many"off the shelf" models available toa' asset management system, like described in the communities that can help with coordinating box to the right, can help a community manage intra-agency efforts. After a disaster, a systemy its public facilities prior to an emergency event, such as this can potentially significantly increaseo r streamline the process for reimbursement and the amountof •ing available to a communityc also make it easier to document losses— for reimbursementby a M potentially increasing the amount a community documentation f• and federal r_ ii receives through reimbursement processes. A programs. In addition, it can hel• to streamline system such as this, however, is only as good as the often-cumbersome reim• process P a the information put into it. If an asset •ly reducing • of • a management system is implemented, Monroe •ocumentation.Finally, underblue skies this can Q County should consider training for •' •• budgeting" •• • • make 77 documentation requirements to ensure it is decisions on "• based on •• .0 kept up-to-date. instead of •• hoc requestsfrom • .5 departments. Financial Administration Coordinator It is essential that the individual who coordinates the financial administration of post-disaster recovery can manage contracts and the work of contractors as well as has the authority to direct other staff N r across the entire local government. While familiarity with the FEMA Public Assistance process is a bonus, -(D much of this expertise can be acquired through supplemental contracting staff. It is important that this 0 individual has the support to augment staff through contractual services.This is a lengthy and labor- intensive process that is challenging to support without sufficient staff. Providing support to hire a team c to assist with these efforts can ensure that this individual can continue to manage this process for several years, while also functioning in their day-to-day roles related to financial management. a O Tips for the Long-term Financial Administration Team ■ Ensure there is a pre-arranged contract in place to support the FEMA reimbursement process a procured in line with FEMA guidance. r c ■ Consider specific procurements to supplement staff for long-term recovery support needs.This ti can often be reimbursed through administration fees provided by larger congressional o appropriations. Understanding the desire to seek reimbursement for these costs, procurements c should be consistent with federal guidelines. r c m E m r r 31 Q Packet Pg. 777 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a ■ The individual who functions in this role must continue to have the authority to direct other o r staff to ensure an expedited reimbursement process, even when the Incident Command System m is no longer in place. a O c ■ Providing advance payment to local governments through the FEMA Public Assistance Program is extremely important to reduce the amount of credit and loans that a community must access a► m to cover upfront costs.The Long-term Financial Administration Coordinator should proactively r work with the Legislative Affairs Director to advocate for policies that support advance payment. y If the state or focal government is considering policies that would not allow for advance payment, it will be important to provide examples to the local delegation and the Florida 0 Division of Emergency Management from Hurricane Irma where this was a major complication for local governments. , m ■ Advocate for cost-share to match programs like the FEMA Public Assistance program and the p FEMA Hazard Mitigation Grant Program to be included in the CDBG-DR Action Plan.This can c help a community to leverage all other funding sources and continue to use local funding in a a more flexible way to support needs not covered in disaster recovery grant programs. c ii m O a a Q c O m a rn <� O M r T" O O VOIVOI y 0. s� 1 � l i fN �r .Y CO r C d E t C.> fSf a+ a+ 32 Q Packet Pg. 778 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a c Long-term Infrastructure and Public Facilities Management O Long-term Infrastructure and Public Facilities Project Management Team The role of the Long-Term Infrastructure and >, Public Facilities Project Management Team is toCreativeFEMA PA manage the long-term repair and recovery of Long-term Recovery infrastructure and public facilities. This should be y Recognizing the need to provide flexibility in the conducted in close coordination with the Financial > redevelopment process, FEMA instituted the 0 Administration Team which provides oversight ofSection 428 Alternative Public the FEMA Public Assistance reimbursement Program enables communities • drive process.This team should look for opportunities to their recovery r back in new ys incorporate resiliency in the design of future that respond f • • •needs. local• of projects using other funding sources or creative government accepts a fixed-cost offer for a solutions. Disasters present the opportunity to 0 project,additional flexibilitybe granted such a rebuild in a way that considers the future of the community. This can include the consideration of M future environmental vulnerabilities such as sea- 0 Exemptionfrom -• to rebuild level rise or projects that could provide an facilities back to what existed prior to a economic benefit to the community.This team the disaster. Q should explore all funding sources available to 0 Allowed to share fundsacross r support the restoration of infrastructure and qualified projects that acc-•t a fixed- 0 public facilities, and leverage these resources cost offer. v, where possible. 0 Exemptonfrom • of •- work items. This team will also manage the restoration of local Allowed to retain and use excess fundsr government-owned historic resources serving as to reduce risk and improve future important public facilities throughout the disaster _ r community. Historic resources are part of the Eligi•ility for cost-effective operations. hazard unique culture and sense of place in the Keys.The replacementmitigation on • . restoration of these properties requires additional care and consideration to retain their historical c significance. m a O y BIG C4PPITT KEY a FIRE RESCUE FACIOT' T O o r_ 0 Al E E m r r 33 Q Packet Pg. 779 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a Important Local, State, and Federal Resources to Support this Function c Relationship to Long-term Infrastructure and • - a Public • -s Project ManagementO Private Insurance Private insurance is the first resource utilized to support local recovery of infrastructure and public facilities. It is important to start claims quickly to understand where there may be gaps r that require other sources of funding. r FEMA—Public Assistance The FEMA Public Assistance Program is the largest grant y program that provides emergency assistance, such as debris clearance and protective measures as well as permanent 0 restoration of community infrastructure. For more information on this program, see page 50. FEMA—Hazard Mitigation Grant The FEMA Hazard Mitigation Program can be used to m Program strengthen community infrastructure and public facilities so it is 2 rebuilt in a way that mitigates future risk from storms. For more information on this program, see page 59. 0 a Community Development Block The CDBG-DR program is an important federal resource that Grant- Disaster Recovery(CDBG- can be used to match other funds such as the FEMA PA and E DR) FEMA HMGP Program. Understanding what gaps may exist with FEMA PA funding before the CDBG-DR Action Plan is developed 0 a can help the County advocate for local cost-share as an eligible CL Q use of funding. Emergency Supplemental Funding Congressional appropriations can sometimes include funding 77 c —Historic Preservation Fund. specifically for historic preservation.This can be an important .0 T resource for restoring public facilities in the community with > m historic value. rn r Long-term Infrastructure and Public Facilities Project Management o 9- J 9 N Responsibilities The list of responsibilities below is meant to serve as a guide to help those in this role understand where they fit into the big picture of countywide recovery. During a time of emergency and recovery, many O people will be asked to take on new roles that are outside of their day-to-day function as is needed by c 0 the type and magnitude of an event. Note: these responsibilities are not meant to serve as an official position description and may change as County leadership identifies new needs. a O PeriodTime High-Level Responsibilities Landfall— ■ Conduct damage assessments for infrastructure and public facilities. >, 3 months ■ Collect important data to support reimbursement through private insurance and c FEMA Public Assistance. o Remain in close coordination with the Financial Administration Team to ensure a v m streamlined reimbursement process, reducing the amount of time a community ° c must use loans to cover upfront costs. 0 2 3-6 Monitor Congressional appropriations and work with Monroe County Legislative months Affairs Director to advocate for resources need to support impacts that are not m r r 34 Q Packet Pg. 780 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a covered under private insurance or the FEMA PA programs.This can include o r resources to support historic preservation needs. ■ Consider surge capacity needs for long-term recovery and the need for a long- C term recovery procurement to get support. .a 6 months ■ Continue to coordinate with the Financial Administration team on the FEMA c�a —1 year Public Assistance Project Worksheet process. ■ Review and update the Local Mitigation Strategy to include new needs and reprioritize projects based on current conditions. y 1 year—2 0 Apply for FEMA Hazard Mitigation Grant Program funding to support mitigation years for infrastructure and public facilities. c ■ Advocate for cost-share and other specific infrastructure and public facility- related recovery and mitigation needs in the CDBG-DR Action Plan. 2+Years 0 Ensure that projects involving multiple funding streams are tracked with clearly defined scopes to avoid any issues with perceived or actual duplication of _y benefits. o r 0 a c Infrastructure and Public Facilities Project Management Coordinator iL aD The Infrastructure and Public Facilities Project Management Coordinator should be someone with c P decision-making authority over all aspects of facilities management. It is essential that the individual a a who coordinates infrastructure and public facilities repair coordinate closely with the Financial Q Administration Team and prioritize their needs for reimbursement. Providing support to hire a team to r assist with construction management can ensure that this individual can continue to manage this _o process for several years,while also functioning in their day-to-day roles related to infrastructure and 2 public facilities management. rn Tips for the Infrastructure and Public Facilities Project Management Team o ■ An asset management system can significantly improve facilities management and streamline N documentation requirements for insurance and FEMA PA reimbursement before a disaster ri m stri kes. t7 ■ Consult resiliency planning efforts across all Departments to ensure that long-term solutions and permanent work completed considers increased future vulnerability from sea level rise. CL m ■ Consider natural or green infrastructure solutions in addition to hard infrastructure, where p appropriate, for shoreline protection and flood reduction. y a 0 a r c 0 0 U d 0 c 0 r c d E t c.> cc r r 35 Q Packet Pg. 781 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a c Long-term Environmental Restoration CL O Long-term Environmental Restoration Team Funding for Marine Debris Removal After Hurricane Irma, Monroe County used creative a� r r The main role of the Environmental Restoration strategies to tackle marine debris - . y Team is to manage the marine debris removal m . .- > process and find creative funding sources to 0 support this recovery effort. In the aftermath of FEMA is a last resort. Use other funding sources a disaster, marine debris removal is essential to tied to natural resource conservation that are a; both recovery and environmental health issues. broaderscope. resources y The waterways of Monroe County are the available in a Congressional Appropriation andp lifeblood of its economy as they are part of its the requirements for each. 0 0 attractive landscape as well as important marine a habitat for the fisheries that provide local The largest single source of funding �_ seafood ands sports fishing both mainstays of p g— Y .unty came from the US Department . m o the community's economy. Marine debris Agriculture. environmental Y removal operations should be considered inrestoraton, presente flood Q terms of its location, legal ownership of the capacity issue. �- waterbody, hazard posed by the marine debris, r c and purpose for removal of the debris. While US Coast Guard can address navigable 2 debris removal on public property is typically a waterways such as intercoastal FEMA reimbursable expense, responsibility for ports. � debris removal in private canals and other areas r' can be more complicated.The box to the right US Coast Guard can remove derelictvessec provides some guidance on creative solutions to under the premise that they _ ri ng ensure a successful marine debris removal waterways with gas and oil. response. Important resources to support marine 0 t7 debris removal are detailed below. The County passed an ordinance to create "public use canals"which c provided authority ther debrisfor the County to remove m m a O 0 a r c 0 0 U d 0 c 0 r c d E t c.> cc r r 36 Q Packet Pg. 782 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 Ta Important Local, State, and Federal Resources to Support this Function c - Relationship - Marine Debris - a) CL US Department of Agriculture, USDA provided Monroe County with a $49.2 million grant 0 Natural Resources Conservation through the Natural Resources Conservations Services, Services Grant Emergency Watershed Protection Program to assist with m marine debris.This grant was used successfully for a similar m purpose following Hurricane Georges. m r Florida Keys Stewardship Act Florida Keys Stewardship Act provides a recurring set-aside of y Funding Florida Forever funding in the Keys. Specifically, it authorizes m the use of Stan Mayfields funding to include critical water c quality projects such as stormwater and canal restoration. $5.5 million of this funding was used to match the USDA NRCS grant to support marine debris removal through canal restoration. n m US Coast Guard and Florida The US Coast Guard supported debris removal in navigable y Wildlife Commission—Derelict waterways, such as intercoastal waterways or ports.This Vessel Removal includes derelict vessels. In addition, the Florida Wildlife 0 0. Commission supported the removal of Derelict Vessels. Lobster Trap Removal—Florida After Hurricane Irma, Florida Sea Grant conducted aerial E ii Sea Grant and FWC reconnaissance mapping of displaced traps to assist with proper removal. Using the Spiny Lobster, Stone Crab, and Blue CL Crap Trap Retrieval Program and the Derelict Trap and Trap CL Debris Removal Program through FWC, these traps were < removed. r FEMA—Public Assistance While the FEMA Public Assistance program can be a resource, it o is difficult to use for marine debris removal. First, it is a 2 reimbursement process that can take many months or years to complete requiring local governments to cover costs upfront. rn Second,the community must have documentation to support c that the debris is directly tied to the Hurricane Impact. Without N proper studies to show that the debris was not there prior to m� the storm, a community may risk not getting reimbursed for a these costs. Volunteer Groups—The Conch The Conch Republic Marine Army was formed as a volunteer Republic Marine Army organization to go where large-scale debris removal operations c r could not. Using kayaks, canoes, and manual labor, the group removed 272,010 pounds of documented debris. a O Florida Wildife Commission - Following Hurricane Irma,the National Oceanic and Fisheries Disaster Funding Atmospheric Administration (NOAA) allocated nearly$45 million through the Florida Wildlife Commission to provide a relief for businesses that rely on Florida's commercial and r c recreational fishing industry.Ten types of projects were funded 0 under this grant including: v 1. Lobster Trap Replacement o 2. Direct Payouts to Commercial Fisherman c 3. Redundant Power Supplies for Wholesale Dealers 4. Improvement or Uninsured Repair to Wholesale Dealers E m r r 37 Q Packet Pg. 783 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a 5. Direct Payouts to Wholesale Dealers o r 6. Direct Payouts to Chater Boat Businesses 7. Coastal Habitat Restoration a 8. Marine Debris Recovery 9. Florida Marine Fisheries Infrastructure Recovery Grant m Program 10. Coral Rescue, Spawning, Larval Propagation and CU Brooding. y m Long-term Environmental Restoration Responsibilities The list of responsibilities below serves as a guide to integrate marine debris removal into countywide recovery operations. During post-disaster response, short-term recovery, and long-term redevelopment, y many people will be assigned new roles that are beyond their day-to-day function based upon the type y and magnitude of an event. Note: these responsibilities are not meant to serve as an official position r description and may change as county leadership identifies new needs for the community. c a Time c High-Level - . . - LL Period m Landfall— ■ Gather all pre-existing studies and canal maintenance records to demonstrate c P 3 months disaster impacts that can be directly tied to storm-related damage. a a ■ Through a federally approved vendor procurement process, establish marine Q debris removal vendor agreements (consider the inclusion of marine debris r removal, monitoring, debris transport, and storage). Identify vendor payment 0 methods based on time and materials versus payment based upon pounds of 2 debris removed. ■ When reviewing potential funding sources, request additional administrative funds to augment staffing capacity to manage large-scale post-disaster projects. c 3-6 Monitor Congressional disaster supplemental appropriations and work with the N months Monroe County Legislative Affairs Director to advocate for additional marine ri debris management resources, such as the USDA resource mentioned above. ■ Coordinate with volunteer organizations and focus their manual marine debris removal efforts in geographic areas that are not accessible by larger automated debris removal operations. c ■ Coordinate with the US Coast Guard and FWC to remove navigational barriers and derelict vessels in approved waterways. a 6 months Once a congressional allocation is in place,work to secure this funding through O —1 year an agreement and prepare for larger operations. U) ■ Consider hosting monthly coordination calls that involve all organizations that a are supporting this effort to ensure that teams are working together and stay r abreast of important timelines for grants and funding. ■ Advocate for resiliency to sea level rise to be considered during the development �j of long-term recovery plans and State CDBG-DR Action Plans. 0 1 year—2 ■ As sites are completed, document clean-up through pictures and other studies to c years be able to demonstrate post-clean up conditions.This will also help prepare the community for documentation needed, should there be an event in the future. m E m r r 38 Q Packet Pg. 784 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a 2+Years Continue to document clean-up and transition back to normal operations, o r including the implementation of a canal maintenance plan. m a O c m Planning for Success Marine Debris RemovalLessons � A proper Canal Maintenance Plan is key to a Learned successful marine debris removal operation to y provide solid documentation of what can be Following the 2016-2017 hurricane season, attributed directly to disaster impacts and avoid Florida Department of •nmental Protection c program funding denial due to deferred captured lessons learned on marine debris maintenance.This plan should include: removal to assist communities in the future.This resource m should be reviewed at y ■ Canal depth to justify sediment removal, the start of marine debris removal operations. y ■ Routine water quality sampling, and o containsdebris readinessr ■ Sonar imaging to demonstrate theregulatory requirements and .- c ma nagement difference between typical canal debris a practices based on Hurricane Irma,state guidance and that which is caused by a storm. E on debris management sites as well as a list of ii m This plan can be used to help coordinate resources used to compile the document. c volunteer annual clean-up activities as well as a other important day-to-day county operations. In the post-disaster environment, a proper Canal Q Maintenance Plan becomes critical documentation to justify funding for debris removal. r c Environmental Restoration Coordinator When considering who should coordinate environmental restoration, specifically marine debris removal operations within the County government, consider the array of skillsets needed by this individual who will be filling this role.The individual who performs this function must have a strong background in c contract management and procurement.This individual should understand canal maintenance and N demonstrate the ability to think outside the box when it comes to funding streams.The marine debris ri removal coordinator should have the authority to W challenge administrative and programmatic rules ° and interpretations when necessary to achieve ' results. Based upon the magnitude of the disaster .� 1 h r r event, Marine Debris Removal Coordination may a become a full-time job for at least one year. This '`*" O can mean that the County leadership may need to y delegate responsibilities to other staff. In addition, p all grants should be explored for additional . administrative funding to support staff augmentation to help lead this task. U c i C r c m E m r r 39 Q Packet Pg. 785 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 Ta Tips for the Long-term Marine Debris Removal Team c ■ Explore ALL funding sources available after a disaster and understand that it will require multiple funding streams to accomplish goals.You must understand: "Who owns the waterway? C Why is the debris being removed?" m ■ A canal restoration plan can help ensure that the County has proper documentation to attribute r debris to the disaster and avoid classification as deferred maintenance. r U) ■ Remember that canals serve an important function for flooding capacity. If debris is not cleared, it can increase the risk of flooding to nearby homes and structures. �°, m a ■ Vendor agreements should be based on time spent, instead of the amount of debris cleared. If structured around amount of debris cleared it can be difficult for vendors to financially make y this work and can lead to cherry-picking of canals, avoiding those that may not have as much o r debris because the compensation won't be as high. c a Building in Sea Level Rise Adaptation The Environmental Restoration Coordinator should also examine ways to integrate sea level rise u_ (D adaptation into all aspects of disaster recovery, working closely with other city and county partners. c >_ After disasters comes the opportunity to rebuild in ways that reduce impacts to future vulnerabilities, a including increased flooding due to sea level rise. Over the past ten years the county has taken the many Q actions (See figure X) to address climate change and sea level rise. In 2018,the State of Florida released r a guidance document that details how communities can integrate sea level rise in to long-term recovery o planning called, Post-Disaster Redevelopment Planning:Addressing Adaptation During Lone-Term 2 Recovery.This guide can help communicate to other stakeholders the nexxus between sea level rise adaptation and long-term recovery. r O M N P r� r. One. -a t7 C 1-47 r cc �l = a U) a r c U o 41 c.> cc r r 40 Q Packet Pg. 786 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a Year Monroe County Actions to Address Climate Change and Sea c r Level Rise cc d CL O 2008 Conducted greenhouse gas emission inventory and convened the Monroe County Green R Building Task Force 2009 Joined as founding member of the Southeast Florida Regional Climate Compact r R 2010 Secured a $1.2 million Federal/State Energy Grant to implement a number of energy efficient r co measures i>-, 2011 Convened a Climate Change Advisory Committee which drafted the County's first Climate Action Plan c°> a� 2012 Created the County's Office of Sustainability and position of County Sustainability Director 2013 Added Energy and Climate Element to the County's Comprehensive Plan Commenced development of the Green Keys Sustainability Action Plan y 2015 Completed Countywide Vulnerability Assessment on habitat, critical facilities and infrastructure o including electric, water and wastewater c Completed update to the Monroe County Local Mitgation Strategy which recognizes future a scenarios for increased flood risk due to sea-level rise and describes the risk and vulnerability of c the communities in detail u_ m 2016 Completed and formally adopted the Green Keys Sustainability Action Plan c 0 Completed the Roads Elevation Pilot Project Report a a Achieved Class 5 in FEMA Community Rating System Q 2017 Added policies to Comprehensive Plan to disincentivize development in high-riks areas r 2018 Incorporation of sea level rise projections into new County facility construction c 2019 Completed the Countywide Mobile LiDAR elevation data 2 Began implementation of the Roads Elevation Pilot Project Completed Site-Specific Vulnerability Assessments anda Adaptation Plans for two County a, facilities 0 Commenced the Florida Keys Coastal Storm Risk Management Feasibility Study with the Army T N Corps of Engineers (Shoreline and US 1 Vulnerability Assessment) Adopted Interim Design Criteria Resolution for Road Elevations that factor in sea level rise and future flood risk ' t7 Commenced a $1.8 million Countywide Roads Vulnerability Assessment/Elevation and Ri Adaptation Plan c r Pursuit of$150 million in CDBG-MIT funds to implement the Monroe County Flood Mitigation and Sea Level Rise Resilience Program, a regional, multi-year program to address critical a O infrastructure vulnerabilities, build resiliency, reduce risk and protect people and property. 2020 Develop criteria for Adaptation Action Areas (areas that experience coastal flooding due to a extreme high tide and storm surge and are vulnerable to the related impacts of sea level rise.) Revise Comprehensive Plan to add Peril of Flood requirements for the Coastal Element and c incorporate climate, energy and sea level rise strategies and data throughout the Plan v m Complete Repetitive Loss Analysis Complete requirements to achieve Class 4 rating in FEMA Community Rating System (results in 0 $19 million in savings to National Flood Insurance Program policyholders to-date.) r Update the Local Mitigation Strategy to reflect new knowledge on future flood mitigation measures that the County has gained over the past five years E m r r 41 Q Packet Pg. 787 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a c Long-term Health and Social Services Support 0 Long-term Health and Social Services Support Team The main role of the Long-term Health and >, Social Services Support team is to coordinate Funding for Supportff m and address the needs of individuals, Monroe County can consider y particularly those who are the most augmentedto support _ Social Services vulnerable, after a disaster.This is done in Division. It is important take inventory of existing c coordination with many other activegrants received o r administration fees s W organizations in the community.The primarywellgrants provided specifically disaster •o partner in this effort within Monroe Countysupport _ afterollowing sources y r is the Long-term Recovery Group, whichshould be staffconsidered of coordinates philanthropic and disaster- recovery volunteer organizations after a SHIP administrative funds a disaster. The Long-term Health and Social " •• • Services Support Team serves as the local 0 Partnering with Community • Agencies E government coordination arm of this effort, who receive CommunityBlock bring to the table local government aid and funding. 0 a resources in helping to support case �' ' ' public " projects Q management needs. Monroe County 0 Volunteer ' '• grants to support disaster .. r typically runs a lean Social Services Division. recovery. c The workload that is required after a disaster 2 can be overwhelming for this team and limit their ability to coordinate with other stakeholders and leverage their resources. It is important to supplement staff after a disaster with c contractual support to ensure that they can continue to manage their day-to-day tasks while also N assuming new disaster recovery roles and responsibilities. ri m t7 Important Local, State, and Federal Resources to Support this Function c - - Relationship - - - Y Solutions a Long-term Recovery Group The Monroe County Long-term Recovery Group coordinates 0 with non-profit and other philanthropic groups to support a range of needs, including housing rehabilitation and repair. a After Hurricane Irma, this group managed long-term case >, r management for individuals who needed assistance after FEMA resources had been exhausted. It is important to closely U coordinate with this organization following a disaster to m 0 leverage funding opportunities and understand unmet needs c that continue to exist in the community. Florida Housing Finance The Florida Housing Finance Corporation manages the State Corporation Housing Initiatives Program (SHIP) which can provide funding W E m r r 42 Q Packet Pg. 788 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a for both temporary and long-term housing solutions. After o r disasters, the Florida legislature can appropriate additional dollars into the Hurricane Housing Recovery Program, which is C a disaster-specific SHIP Program. It is important to note that .a typically, communities can spend a higher percentage of these dollars on administration costs, like staff augmentation. Florida Department of Economic The Florida Department of Economic Opportunity manages the r Opportunity/US Department of annual allocation of Community Development Block Grant N Housing and Urban Development (CDBG) Program funds as well as any supplemental funds that may be available for disaster recovery. An application can be c submitted to DEO to secure annual appropriations for CDBG m funding to support housing rehabilitation. In addition, the State may have emergency funding set-aside to assist with long-term y recovery. In addition, DEO is charged with developing the y State's action plan for CDBG-Disaster Recovery Funding as well o r as implementing programs. If additional long-term support is y 0 needed for public services to address unmet needs, the a community should advocate that this be included as an eligible c activity in the CDBG-DR Action Plan. u_ m Centro Campesino—Community Centro Campesino is the local provider of Community Services c P Services Block Grant Block Grant funding for Monroe County.This is a flexible a source of funding that can be used to address a myriad of Q needs for individuals following a disaster. The County should r partner with this organization in the delivery of these services r_ 0 as well as work with DEO, the State administrator of CSBG funding, to request additional emergency support for disaster relief. rn Volunteer Florida Volunteer Florida administers the Federal Disaster Case 0 Management Program which provides coordinated case management support following a disaster. In addition, they ri manage the Florida Disaster Fund which can provide flexible support to service organizations that will serve individuals in t7 the community.This can be an important resource for m addressing unmet needs as well as staff augmentation. c .2 ca m Long-term Health and Social Services Recovery Responsibilities o The list of responsibilities below is meant to serve as a guide to help those in this role to understand where they fit into the big picture of Countywide recovery. During a time of emergency and recovery, a many people will be asked to take on new roles that are outside of their day-to-day function as is r needed by the type and magnitude of an event. Note: these responsibilities are not meant to serve as an official position description and may change as County leadership identifies new needs. Lj m 0 c 0 r c m E m r r 43 Q Packet Pg. 789 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a Time c r High-LevelResponsibilities Period R d Landfall— 0 Monitor FEMA IA program intake and understand data behind the needs that are C 3 months coming in through applications for assistance. ■ Monitor mental impacts in the community including increased incarceration rates, problems with children at school and general behavioral health of the community. m ■ Establish close coordination with the Monroe County Long-term Recovery Group. v) ■ Stay aware of all philanthropic support coming into the community and help match these organizations with needs. c 3-6 As the FEMA IA application closes, collect data of individuals and ramp up months coordinated case management with support of the Monroe County Long-term Recovery Group. y r ■ Develop and maintain a uniform reporting process to collect information on of unmet needs and track dollars that are coming into the community to support r recovery from non-governmental sources. o Request assistance from an outside organization (such as World Renew)to a conduct a human-based unmet needs assessment. E ii ■ Actively participate in all Monroe County Long-term Recovery Group meetings and think of ways to leverage limited State funding with non-profit and private i dollars to address individual needs (throughout the life of the entire long-term a recovery process). Q ■ Advocate for resources to support identified mental and behavioral health 77 impacts. c 6 months ■ Coordinate with Legislative Director and provide data as requested to support 2 —1 year requests for funding to assist with long-term recovery including SHIP funding, potential HHRP funding, and CDBG-DR. ■ Monitor the appropriation of major resources to support housing from the State, c including SHIP, HHRP, Volunteer Florida and other resources. N ■ Provide data to support the community-wide unmet needs assessment and the ri Statewide unmet needs assessment for CDBG-DR funding. ■ Consider any public service programs that may be needed to address unmet t7 individual needs and suggest potential CDBG-DR programs or eligible activities to address these needs. o r 1 year—2 ■ Work closely with the entity that receives the Disaster Case Management Grant years to ensure that needs are being met and case management is coordinated. C ■ As CDBG-DR program funding rolls out to address housing recovery and other needs, think of other resources that may be able to be used to fill gaps for U) individuals who may not be able to receive full support through these programs. a a 2+Years Track additional unmet needs that are not addressed through state and federal r resources and communicate those needs back to Long-term Recovery Group, as well as the Monroe County Disaster Recovery Coordinator to help, advocate for U additional needs and resources. °' 0 c 0 r c m E m r r 44 Q Packet Pg. 790 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 Ta Data Collection c Data collection is a critical part of the delivery Providing . . .rt for Mental Healthm of services to address the unmet needs of a O individuals. It is important to not only use data Disasters are knownfor - physical •• '0 c to support requests for assistance but also results, but often-under-represented communicate how funding has been used to the •• overtake • an r address community needs when requesting entire communityonce. Since it is a shared r additional gap support. Below are some data experience, in• • may •- • - • y sources that should be considered: overlook • • • '• Disorderof 0 anxiety,guilt or depression due to the overwhelming m ■ World Renew Community Needs shock after • disaster. It is importantto recognizey Assessment:World Renew is a this, advocate f• and provide • • _y philanthropic organization that community. This includes --• to provide provides support following disasters. support for - •• •- •• - and o One service that it offers is a local government employees wh• • " often assisting a Community Assessment of Unmet with overall recoveryefforts in addition t• their own E Needs.This assessment can help a personal r- • -ry. Support can inclu•- free community locate the vulnerable and counseling sessions, • • yoga for staff or even 0 a most needy, identify resources community festivals and events - -• Q available for recovery and provide victories. It may also include more intensive 77 data to support a recovery budget. It therapies for • • • - reactions may result r_ can also be a useful tool when in incarcerationor other negative actions. 2 prioritizing unmet needs.These Recognizing the additional stress of • .5 assessments are typically conducted providing alternative ther• • - • the local after a Long-term Recovery Group has penal - . treat the underlyingr' formed and when most people know instead . _ative reaction the benefits they will receive through `V rl FEMA, SBA, and insurance. t7 ■ FEMA Individual Assistance Data: FEMA Individual Assistance (IA) data can help a community in a number of ways. First, it provides information on damage by housing tenure (renter or owner) c r to understand impacts on both types of housing in a community. Second, it can provide point- level data to be used to display concentrated impacts on maps.Third, it includes basic a O information on income to help understand the impacts of low- and moderate-income U) populations. Finally, it can be a great tool for outreach directly to individuals who were o impacted and registered with FEMA to ensure their needs are being met.This data contains a personal information (like addresses) and can be sensitive and difficult to obtain.Work with the Monroe County Emergency Management to access this information.Tips on how to secure this 0 data can be found on page 12. 0 c 0 r c m E m r r 45 Q Packet Pg. 791 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a c Health and Social Services Case Management ion 0 Coordinator After a� The Long-term Health and Socialdisasterorganizations ill ' ' ' ' 0 Services Coordinator should be individuals ' individuals ' c someone who works closely with the interact withthose who needsupport It Emergency Management as well astypicaldifferentorganizations m the Social Services Division in Monroe ' 'iff 'ft ' r County. Further, this individual should 11 information for own purposes. y coordinate closely with the Long-term Establishing '- tween all Recovery Group established to organizations . . .. collection . 0 help -' ' ' -' '' experience support disaster recovery.This duringintake process. ' " ' - it best individual should have in-depth knowledge of social services programs to ' ' - -' _y as well as an understanding of case organization whocan then coordinateotherith ll r management.This individual may be ' ' ' - ll resources ' a an emergency managementindividual. bechallenging '- funding m ill employee, but it is critical that they "' ' - ' ' ' - ii have the full support and breadth oftil ' It " for one resources offered by the Social organization to -' ' and -'' case management in the0 a Services Division. It is important to ' ensure that any ' ' ' a Q recognize that this may significantly brought on tosupport ' ' - coordination 77 augment the responsibilities of the ' ' - r_............... Social Services Director and additional 2 staffing capacity will be needed to support long-term recovery for at least two years. a rn r M Tips for the Long-term Health and Human Services Team N ■ Advocate for the use of one client intake system for all support providers to coordinate on m� services provided to individuals.This can help organizations transfer client information as well as a allow for a common collection of information to be requested upfront from an individual who C� needs assistance. c 0 r m ■ Advocate for Hurricane Housing Recovery Program dollars from the Florida Legislature which a can be used to support temporary and long-term housing solutions.This program is a special O disaster-specific allocation of SHIP funding that can help individuals who may be behind on rent or mortgage payments, enabling them to use their funding to address other necessities. In a a addition, it can help make permanent repairs to homes of low-to moderate-income individuals >, r who may not have insurance or may be underinsured. 0 U ■ Advocate for local case managers through the Disaster Case Management Grant.This could c include the County or another local organization assuming these responsibilities using grant 0 funds but at a minimum should include case managers who are present in the community and can help address community needs. E m r r 46 Q Packet Pg. 792 • Monroe County Long-term Recovery Group ; In light of the challenges caused by Hurricane Irma,the Monroe County Long-term Recovery Group was formed in early 2018 to provide recovery services to individuals and families affected by disasters throughout the Florida Keys.The effort to create this group was spearheaded by the Florida Keys Outreach Coalition for the Homeless in response to the great need that the organization identified in the community.This organization coordinates the work of many volunteer organizations active in disasters such as Habitat for Humanity,Salvation Army,Catholic Charities, Legal Services,and the United Methodist Committee on Relief(UMCOR). In addition,this organization coordinated case management with Compass 82,a 501(c)3 corporation that provides additional case management support, using resources provided by the FEMA Disaster Case Management grant. One of the groups crowning achievements was the development of its mobile Volunteer Village, a creative solution to temporary house volunteers who come to the Florida Keys to assist with Irma Recovery.This solved a large challenge after the storm—there were many volunteer organizations willing to assist with recovery but nowhere to house them while they were providing help.The village has bunkhouses made ' from shipping containers and an office with onsite laundry and kitchen facilities. It is on county-owned property and will be available to assist in the event of future storms. The Monroe County Long-term Recovery Group will remain an organization under blue skies to ensure that the county has the support needed and can hit the ground running if disaster strikes in the future. -,°, �� �• �: III �.._ IN a1Q, ; . . q .. • 666 �b. F Y t .g D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 7a c Funding to Support Infrastructure and Public Facilities Recovery Projects C Funding to support disaster recovery often comes in phases with the first resources arriving within hours of an event and other sources taking sometimes two years or more before reaching local governments. The diagram below detail major funding sources that support infrastructure/public facilities recovery.As y always, local revenue and resources should be consulted first as the most readily available funding to a community.These guides assume that local revenue will not be enough to cover costs and focus on c state and federal resources. m a After damage assessments have been conducted, private insurance is the first resource that should be used to support repairs. For additional needs not supported or covered by insurance, the FEMA Public y Assistance Process can provide funding for infrastructure and public facilities. Since FEMA PA is a o r reimbursement process, communities must often secure loans to cover upfront costs.The FEMA c Community Disaster Loan can help provide support for these costs. After a local government has a determined what will not be covered by private insurance and the FEMA PA process, local leaders can E ii begin to advocate for additional support.The first line of support may be through specific state appropriations or special allocations of traditional state or federal programs. o a a For major disasters, Congress may appropriate a disaster supplemental package that can contain tens of Q billions in support for communities impacted by disasters across the nation.While most well-known for r the Community Development Block Grant-Disaster Recovery (CDBG-DR) Program, these appropriations c contain many more sources that should be explored as solutions for recovery needs. In concert with or 2 shortly after, FEMA will allocate funding through its Hazard Mitigation Program (HMGP) to help strengthen communities to withstand the impacts of future disasters. Communities that are significantly rn r impacted are likely to be eligible for a specified amount of HGMP funding. It should be noted that while co'� the HMGP program requires a 25 percent cost-share, CDBG-DR funding can be used to cover local and C14 r state cost-share. CDBG-DR, as a funding source that is primarily designed to support housing recovery, should be leveraged to fill gaps.This should be considered if there are additional funds available that were not used by other communities (through the Tier 2 phase) to leverage additional funding for O mitigation. Private donations should also be considered as a potential source of funding. Private and 0 philanthropic donations can sometimes come with fewer restrictions and therefore should be used wisely to address needs that are not covered by more restrictive programs. a O Finally,the CDBG-DR program,which is often released in a series of disbursements to communities, may y provide additional funding for mitigation.This can further help strengthen a community's infrastructure a 0 and public facilities. The CDBG-DR program is a long process and often funding is allocated for programs a that may not be fully utilized. Communities should closely monitor this process and stand ready with eligible projects to offer up as shovel-ready in the event that CDBG-DR funds are reallocated and must 0 U be spent on an expedited timeframe to meet grant closeout requirements. m 0 c 0 r c m E m r r 48 Q Packet Pg. 794 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 7a c 0 Local Government Infrastructure and Public a MonthsPrivate Facilities Post-Disaster Insurance Major Resource Flow _ . _ . _ . _ . _ . _ . _ . _ . _ . _ . a=, Assistana, Community 6 Months n U r For tips on securing state appropriations,see 4) page 53. i d r to to to Fora listof traditional state and federaland Fcdpral 0 resources,by project category,see page 55. r to 8 Months li Note Congressional Appropriations are most Rf ° t ° known for their CDBG-DR funding.However, Appropriations there are many other resources available. LL Announced Details on page 58. > _ �_ . _ . _ • _ • _ • _ • _ • _ • _ • _ Q IZ ■ Q 2 Think of CDBG-DR as your disaster recovery > wild card.Try to fit projects in other ►d programs first,reservingth is program for DR funds. remaining unmet needs. r O M i11 r Be sure to maximizeall HMGP funding,using I CDBG-DR as match,if needed. Monthx t7 7a 0 r to d O x � r+ . Z Years 0. r Additional a+ C ' '• Project Specific T+ Years c ° State Approps. 0 0 c 0 3+ Years Reallmation E t to r r 49 Q Packet Pg. 795 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 Ta Private Insurance and FEMA Public _ _ .0 FEMA Public Assistancanc Assistance W Following a disaster, a community should first file a The FEIVIA Public •' ' p claim with any private insurance company that Policy Guide (PAPPG) combines all PA '• licy covers their public facility or infrastructure. For into • single volumeand provides an overview Presidentially declared disasters,the FEMA Public of •'ram implementation process m Assistance (PA) Program will be the next resource with links to other publications an' r available to support needed repairs. Since FEMA PA documentsprovide additional details. y is a reimbursement program, local governments may can be found on need to take out loans and might consider the FEMA Community Disaster Recovery Loan as a resource to help bridge the gap between repairs and y reimbursement from FEMA. Once a local government knows how much funding n will be available through the FEMA PA program to °a help address remaining needs, the next step is to Public Assistance Progmm determine if additional resources are needed to fully and Policy ' U_ m repair the facility.This can also be an opportunity to c P make upgrades or expansions to facilities to a accommodate additional community growth, nMAQ address issues with older facilities or integrate r resiliency to future storms and sea-level rise into redevelopment. See page 33 for additional information o on the FEMA PA 428 program that may help communities leverage multiple resources for more creative 2 long-term redevelopment solutions. rn r Funding to Support Housing Recovery M N r I d Funding to support disaster recovery often comes in phases with the first resources arriving within hours of an event and other sources taking sometimes two years or more before reaching local governments. This diagram below details major housing recovery support dollars along with the timeframe for the 0 potential implementation of these programs. Individuals resources should be consulted as the first line of support for recovery.This guide assumes that an individual is uninsured or underinsured and may a require additional support. O Wa' After private insurance resources have been exhausted homeowners can seek low-interest loans o provided through the Small Business Administration to support repairs needed to their homes. SBA a loans are provided to cover the entire cost of repairs (up to$200,000), including the cost of bringing homes up to current code standards if damaged beyond 50 percent and required. For homeowners who 0 U do not qualify for SBA assistance, FEMA can provide housing repair assistance. However, the purpose of m 0 FEMA assistance is to make a home habitable and typically does not cover the cost of entire repairs.The c max grant awarded through this process is around $33,000 and average grants awarded are significantly less than this amount. c m E m r r 50 Q Packet Pg. 796 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a Local State Housing Initiative Partnership (SHIP)funding can also be utilized to cover the cost of repairs o r for individuals who meet income requirements for this program.Typical SHIP appropriations are modest m and do not provide a significant source of disaster housing support to address community unmet need. a O These resources can be leveraged with non-profit support, however.Through philanthropic and -a c volunteer organizations active in disasters, some individuals can receive support to help bridge the gap to cover repairs to their homes. r m After major disasters,the Florida Legislature can appropriate disaster-specific housing funding that is y similar to SHIP funding in structure, through the Hurricane Housing Recovery Program.This flexible m source of funding can be used by a community to make repairs to homes as well as support the > 0 construction of new homes or provide purchase assistance to individuals who may have lost their homes. While this funding source was not implemented for Hurricane Irma, it was implemented the following year to address housing needs from Hurricane Michael in the Florida Panhandle. 2 For homes that are significantly flood-prone, elevation or buyouts through the Hazard Mitigation o r Program can be an alternative solution. Local governments must prepare and submit applications on c behalf of homeowners—funding is not provided directly. a c In addition to support provided by the State Legislature, Congress may also appropriate specific funding u_ m to support long-term housing recovery.This support is typically provided through the Community c P Development Block Grant—Disaster Recovery Program. When this funding is appropriated, it is a a important for the community to proactively advocate for solutions that will meet the needs of their Q community. This should be presented as data that demonstrate unmet needs and specific program ideas r best fitting local housing recovery needs. A standard program offered through CDBG-DR is a housing _o repair or replacement program to be managed by the State or local government.While funding is 2 provided from HUD to the State,the State can grant a sub-grant to a community to manage its own local housing recovery programs. CDBG-DR housing repair and replacement programs are designed to fill the rn r gaps and create permanent housing solutions for recovery.This includes bringing homes into code M compliance. It should be noted that as a program that is intended to fill gaps, homeowners will not be r eligible to receive funding to cover costs covered by other programs.This is considered a duplication of benefits. For example, if a homeowner received funding through their insurance company but chose to spend that money on other expenses, this amount of funding will be deducted from their total award. O For this reason, it is important for homeowners to understand this upfront so they document and use 0 resources provided for the intended purpose. Not doing so can result in gaps later in the process that can be difficult to meet. a O In addition to programs designed to repair and replace current housing stock, some CDBG-DR programs y provide resources for voluntary buyout programs in flood-prone areas.These programs are like those p provided through HMGP funding but can also include incentive funding to cover the cost of purchasing a a r new home in less vulnerable areas. 0 0 Finally, long-term recovery funding can also be used to support the construction of new affordable v m housing in a community. After Hurricane Irma, CDBG-DR funding, managed by the Florida Housing Finance Corporation in partnership with DEO, is resulting in new multi-family affordable rental housing 0 2 throughout the Keys. In addition, after Hurricane Michael, the Florida Legislature appropriated funding c for the Rental Recovery Loan Program which will result in new affordable rental housing throughout the °' E Florida Panhandle. m r r 51 Q Packet Pg. 797 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a c O Private m Housing Repair and C Insurance 0 Replacement and New -13 Construction Post-Disaster ;, Major Resource Flow S Loans r FEMA IA A FEMA Home Repair Grant will onlyprovide I fiAoortlw Housing Repair upto$33,000. Not enough to fully repair v Grant most homes. d M NIAM • ..w . ...' L Traditional SHIP TraditionalSHIPfundingis often one oftheFunding+ N best sources ofhousingrepairfundirgbutis N limited.Whilea reserve potoffundingis 0 typically allocated early in recovery,it is r small.Major disaster require more funding. to 6 mt�rtths O a Long term Recovery Group c A well orga , r -__,Vert LL r Group that coo -i ._a--s support from all d non-prcfitandvc,..r.,er organizations can > N Volunteer bridge the gap that exists before federal and i Volunteerstate resources are available. IS P Ft:Cat 10 sZ Q The Hurricane Housing Recovery Program is O SHIP funding that is allocated by formula toHurricane ul Housing make repairsto housing.Recovery Program > Special SAILappropriaticns are allocated to i hAQf4tits supportthe construction of new affordable r housing units in impacted areas. M elevation,buyouts r I Paired"ith other HMGP: hardening, SAIL funding can be paired with other � traditiona I federal housing resources housingresourctsto (like Low-Income HousingTax Credits) (7 to finance the construction of new homes. ! Yea O GDBG-DR fundingcan be used to continue making repairs and/or replace IS ' damaged housing. 0 Housing , 'a ent N C DBG-DR Long7rnl 0 Voluntary home buyout programs'W d buy damaged horresandoffer >, r additional incentive money to purchase C ' ,a newbome. O U x Years m CDBG-OR New CDBG-DR`unding,can also Der;sedto pair i Construction with traditionalarics:atenousinoresources O O to finance newconstruction. traditional federal housing resources to E finance new Eonistruction C d C� IC r r 52 Q Packet Pg. 798 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a c Project Specific State Appropriation If the County feels they will need additional resources, it's important to determine this gap as quickly as a possible to gear up for state legislative session. Since hurricanes tend to occur during the summer and O early fall,timing is critical to ensure that a community's request can be integrated into the State budget. Below are tips for securing state funding to support disaster recovery requests. m r ■ Only ask for what you need. When presenting your request for funding, be sure to show how r much will be covered by private insurance and/or the FEMA Public Assistance Program or FEMA y Individual Assistance Program (if housing funding is sought). Prepare a budget that shows how m other resources will be leveraged like insurance, PA and housing resources available through the 0 Florida Housing Finance Corporation. If the County is contributing funds, include this in the budget as well. m ■ Work with your lobbyist. Hire a lobbyist that is familiar with disaster recovery requests or local o r issues to ensure that you can secure meetings with appropriate individuals that are essential to c get your request funded. a c ii ■ Coordinate your request with other local entities. Ensure that your requests internally(within the County) and externally(with other local governments, school districts, etc.) coordinated so 0 that requests are not duplicated and leveraged with one message. Lobbyists should be aware of Q all requests being made not just of their client but also the requests from other surrounding areas. r c 0 2 ■ Look for existing active programs that can be used as a vehicle. It can be easier for Legislators to add additional funding to existing grant programs with specific proviso language that a earmarks it for a disaster recovery project than create line-item budget requests for specific r' projects.These programs already have processes in place and can make it less challenging to c justify in budget negotiations. ri m ■ Look for statutorily authorized programs that may be inactive to use as a vehicle. If there are no existing programs that align with your request, suggest including money in the budget for an c inactive program with proviso language that details your request. c r m m ■ Coordinate with the agency that administers the program. State agency leadership can help to C ensure that they have the capacity in place to manage this request and will often be called upon y by Legislators to discuss the project/program. Meet with the agency and show how their 0 program could help solve your disaster recovery issue. If they are informed of your request and a understand how they can help solve the issue, they will be more likely to support the request c 0 when called upon by legislative staff. 0 m 0 ■ Consider a line item request. It is good to present several options to legislators for meeting your c needs. In addition to existing programs, ensure that you are going through appropriate channels to request a specific appropriation for your project. If a line item request is the only way to accomplish a project, be sure to explain why other existing grant programs will not work. E m r r 53 Q Packet Pg. 799 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a c 0 r ■ Know the committees that must approve of your request before it is final. Understand the m path that your request will have to follow in order to get funded and meet with legislative allies a O ahead of time to express your need in-person, if possible, and to tell your story of why this -a c project is critical to your local recovery. m a� m r ■ Be concise. Be ready to present your issue in short sound bites with a prepared two-minute, r five-minute and ten-minute version with several solutions that would be amenable. y m ■ Create a high-level summary. Create a one-page document that is easy to understand and to 0 the point to leave behind with legislators and other state officials. Your request should be clear as well as all potential solutions that you can identify. m 2 ■ Use the media to help deliver your message. Write press releases and tap into newspapers and o r TV stations that will help tell the story of why the funding is needed. It is important to ensure c that media coverage is objective and does not alienate legislators but keeps the recovery of your a community front-and-center across the State as other issues arise that may also compete for E ii funding. 0 ■ Designate a local ambassador. After a disaster, many organizations with resources will come to Q your community and want to tour the impacts and see how they can help. It can be easy to lose sight of the importance of these visits in the immediate aftermath of a disaster when there are 77 major needs. These visits establish a personal connection with the devastation caused by the 0 disaster and individuals who can help often leave with a sense of responsibility that is easy to .5 compartmentalize without a first-hand visit. Designate a local ambassador who can be the point person for coordinating with these individuals, understanding their resources and thanking r' them for their time. This can take the pressure off local elected officials,who can make a quick c stop in to the meeting and then get back to local priorities and won't be forgotten by your ri visitors later when their resources are needed. t7 ■ Monitor the progress of your request. Pay close attention to your request's movement through c the process. If you see your request stalling, be sure to get in touch with appropriate decision- g r makers who are next in line to approve your request to understand any potential challenges. a O ■ Work with your neighbors. Disasters know no boundaries and often nearby communities are y experiencing the same issues. Work together on larger program requests to show how the 0 solution you are presenting would benefit multiple communities. Local delegations coming a together can be incredibly important to ensure the recovery of an entire region. c 0 0 U ■ Be willing to reach a compromise or negotiate. While disaster recovery is a hot topic, there are c a lot of requests from across the State on the table. Be flexible and ready to answer the question of what you can do with less (i.e., project phasing). r c m E m r r 54 Q Packet Pg. 800 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a ■ Say thank you! Throughout the process, give public praise to legislators and others who visit o r your community and help you along the way. It's easy to forget this step when you're during m immediate recovery, but that expression of gratitude is not only appreciated, it helps to remind a O state and federal leaders of commitments they made to your community. -a c m Traditional State and Federal Programs Often traditional state and federal programs can serve as a resource for disaster recovery. Programs r such as the Small Cities Community Development Block Grant Program (non-entitlement annual U, allocation) and existing programs to support infrastructure needs can be used as a vehicle for disaster > recovery repairs.The County can take inventory of available traditional resources and advocate that these resources be used to support immediate needs for disaster recovery. Sometimes state and federal programs have emergency set-aside funding or set new priorities for funding following disasters that help address recovery needs. For example, the Florida Housing Finance Corporation (FHFC)will typically of set aside$5 million of the State Housing Initiatives Program (SHIP) budget for disaster recovery.This r funding can be released and accessed quickly by the County to address temporary and long-term 0 housing needs. The Florida Department of Economic Opportunity(DEO) also sets aside the Community Service Block Grant CSBG program funding each year for disaster recover This funding Is very flexible E ( ) p g g Y Y g Y ii and can be used to support the needs of individuals as well as temporary housing. 0 In addition to potentially securing resources, exhausting these avenues is an important part of justifying a requests to the state and federal government for support. Since appropriations and long-term funding Q support is geared towards unmet needs, the County will need to take this step to show that traditional r c resources didn't work.The County can consider reaching out to the following state agencies to request 0 2 support. Communities are encouraged to think creatively when it comes to traditional resources and consider how they may be adapted to address disaster recovery needs.This may include requesting a state rule waivers and other policy changes to use resources to address immediate needs. r O State Agency Support N r State Agency I Potential Florida FDEM is the state entity responsible for the management of FEMA funding during Division of disaster recovery.The community may wish to request support on policy changes Emergency needed to ensure that FEMA programs meet community needs related to the FEMA g r Management Individual Assistance Program, FEMA Public Assistance Program, and FEMA Hazard (FDEM) Program. a Florida DEO provides many different resources to support short and long-term recovery. O Department of Communities may wish to request policy changes or release of emergency set- Economic asides to ensure that these programs meet community needs. a Opportunity Disaster Unemployment Assistance to provide unemployment benefits to r (DEO) individuals who are unemployed due to a major disaster. c ■ Disaster Dislocated Workers Grants provide funding to create temporary U employment opportunities to assist with clean-up and recovery efforts after o a disaster. r_ 0 ■ The Florida Emergency Bridge Loan Program provides a source of expedient cash flow to Florida small businesses impacted by a disaster. c m E m r r 55 Q Packet Pg. 801 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 Ta ■ The Community Planning Technical Assistance Program can provide small o r grants to local governments for the development of recovery plans. ■ The annual Community Development Block Grant program provides small C communities with grants to support housing, infrastructure, and economic .a development activities. Additional funds may be appropriated by Congress through the CDBG-DR funding to support long-term recovery. ■ The Community Service Block Grant Program provides funding to designated local governments and non-profit agencies to assist eligible low- y income individuals with a wide array of emergency support for temporary housing, nutrition, mental health, and other support. c ■ The Low-Income Home Energy Assistance Program provides funding to local governments and non-profit agencies to assist with low-income individuals with paying energy bills following a disaster. y ■ The Weatherization Assistance Program can provide funding to designated y local governments and non-profits to make minor repairs to homes after a o disaster to restore power and the ability to heat/cool the home. y 0 a Florida The Florida Housing Finance Corporation can provide support and technical c Housing assistance for housing recovery following a disaster. u_ m Finance State Housing Initiatives Partnership dollars are flexible sources of funding c Corporation available to local governments to address temporary and permanent a housing solutions.Typically, an emergency set-aside of$5 million is Q available to be released following a disaster. r ■ Affordable Rental New Construction resources are available through a c myriad of state and local funding streams. If there is a need to build new affordable housing units after a disaster, FHFC may release targeted opportunities to address the needs of impacted local governments. rn ■ New Homeownership resources are available through some federal sources r managed by FHFC. If there is a need to provide support for families who c need to purchase new homes, FHFC may provide disaster-specific funding ri opportunities to assist with down-payment and closing costs. m ■ Foreclosure Counseling services may be available to help homeowners impacted by a disaster who are in danger of foreclosure with financial counseling. 0 ■ Affordable Rental Housing Locator services are available online to help families who are impacted by a disaster find rental housing units available m a throughout the State. 0 Florida The Florida Department of State can be a source of funding for historic preservation tea' Department of funds to support emergency repairs and recovery needs for historic properties. p State (DOS) State Historic Preservation Grants can provide small matching grants to a, local governments and non-profit organizations to cover emergency 0 protective measures, restoration, rehabilitation, hazard mitigation and 0 U relocation work on Certified Historic Buildings. c ■ Special Category Grants can cover similar work as the grant above but are larger in scope and dollar amount. Florida FDOT plays an integral role in debris removal operations following major disasters. Department of Through traditional grants and funding provided by the Federal Highway E m r r 56 Q Packet Pg. 802 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 Ta Transportation Administration, the agency may be able to assist with long-term recovery and o r (FDOT) repairs to infrastructure. Florida DEP plays an important role in debris removal following a disaster.The Division of C Department of State Lands is responsible for waterway debris removal on designated state lands as -a Environmental well as land acquisition.The Division of Waste Management plays a role in cOa Protection coordinating household hazardous waste removal and designating disaster (DEP) management sites. More information on disaster debris removal resources can be r found on the DEP website. Additionally,the Florida Coastal Office can provide y grants to local governments to support planning for recovery and resilience. Florida Fish During the long-term recovery process, FWC can be a resource for managing c and Wildlife derelict vessels and fishing equipment following a disaster.The FWC also Conservation administers crucial NOAA Fisheries Disaster funding that may be available to Commission support local recovery needs following a disaster. y (FWC) y 0 r O Congressional Appropriations After a catastrophic event, Congress can elect to appropriate specific funding to support disaster iL recovery.This funding is not typically appropriate for one single event, but rather for a series of c disasters that have occurred throughout a year. For example, funding appropriated for Hurricane Irma a CL also addressed wildfires in California and Hurricane Maria in Puerto Rico and the US Virgin Islands. While Q FEMA is the most well-known source of recovery funds, there are many other agencies that play a role r in the disaster recovery process. The chart below shows the funding that was appropriated through a c disaster supplemental in 2017-2018, by federal agency. 2 m a rn r 2017-2018 Disaster Supplemental Appropriations MN r (Billions) $60.00 c� $50.00 to C O r $40.00 to d M $30.00 O $20.00 0 $10.00 d T r $0.00 O 0.1 0�� pao� ('° \� C O r c m E t m r r 57 Q Packet Pg. 803 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a Given the amount of funding that flows through many different federal agencies, it is important to 0 r consider these options when exploring resources to meet community needs.The table below shows m some programs recently included in a supplemental disaster appropriation. a O Examples of Congressional Disaster Supplemental Appropriations Programs by AgencyFederal 0 a� AppropriationsPrograms Included in Recent Disaster Agency r Department of 0 Crop Loss Block Grants y Agriculture 0 Emergency Forest Restoration Program ■ Emergency Conservation Program 0 ■ Natural Resources Conservation Service Watershed and Flood Prevention Operations r ■ Rural Community Facilities Program ■ Forest Service y 0 ■ Wildland Fire Management y Department of 0 Economic Development Administration a Commerce 0 National Oceanic and Atmospheric Administration ■ NOAA— Fisheries and Disaster Assistance ii Related Legal Services Corporation c Agencies a Department of 0 Army Corps of Engineers—Investigations Q Defense 0 Army Corps of Engineers—Construction .. r ■ Army Corps of Engineers—Operations, and Maintenance ■ Army Corps of Engineers- Flood Control and Coastal Emergencies '°�■ Military Construction for Navy, Marine Corps, Air Force, Army, and Army National Guard Department of Bureau of Reclamation—Water and Related Resources r' the Interior US Fish and Wildlife Service ■ National Park Service—Historic Preservation Fund r ■ US Geological Survey—Surveys Investigation and Research Environmental Leaking Underground Storage Tank Fund Protection 0 Science and Technology O Agency 0 State and Tribal Assistance Grants—Hazardous Waste Financial Assistance c G ra nts r m ■ Federal Water Pollution Control Act Grants m a ■ State and Tribal Assistance Grants—Wastewater Treatment and Drinking O Water Facilities. y Department of ■ National Institute of Health—Natural Institute of Environmental Health p Health and Sciences a Human 0 Public Health and Social Services Emergency Fund c Services ■ Administration for Children and Families—Children and Families Services v Programs m °Department of 0 Employment Training and Administration—Dislocated Workers Assistance r_ Labor ° Department of Hurricane Education Recovery Education ° E m r r 58 Q Packet Pg. 804 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 Ta Department of Veterans' Health Administration—Medical Facilities o r Veterans Affairs a Department of Federal Transit Administration—Public Transportation Emergency Relief Transportation Program c�a ■ Federal Aviation Administration—Operations ■ Federal Highway Administration—Emergency Relief Program Department of Community Development Block Grant—Disaster Recovery y Housing and Urban > 0 Development General Disaster Nutrition Assistance Provisions y m 0 The tips provided in securing state appropriations (page 53) can be adapted to support congressional c appropriations as well. In this context, it is important to think outside of state boundaries and consider a leveraging partnerships with other states who may have been impacted by a disaster. It is also M_ important to research congressional appropriations committee membership and advocate specifically to u_ m Florida leaders who may not necessarily be from your community but could play an important role in c P decision making for disaster recovery appropriations. Finally, as with state appropriations, it is best to a find an existing program vehicle that can address your need and request funding to augment that Q program for disaster recovery r c 0 2 m FEMA Hazard Mitigation Grant Program After a presidentially declared disaster, FEMA will provide a percentage of the cost of repairing public r' facilities through the FEMA PA Program to the State through the Hazard Mitigation Grant Program c (HMGP). The State will then allocate the funding out to communities through a formula based on ri damage received and FEMA PA costs. Local governments can submit mitigation projects to the State for funding and must demonstrate how it will support the 25 percent local cost-share required. Note that 0 t7 CDBG-DR funding can be used to cover the 25 percent cost-share requirements of this program.This is c a great way to ensure that the County and its municipalities can submit projects for the entire amount o r they may be eligible to receive under this program. These projects are cataloged and prioritized in the Local Mitigation Strategy. For more information on this resource and how the program works, see the a O Monroe County Local Mitigation Strategy.This resource does not require a congressional y appropriation. o a r c 0 0 U d 0 c 0 r c d E t c.> cc r r 59 Q Packet Pg. 805 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a Community Development Block Grant - Disaster Recovery c As noted in the graph above, the second- largest resource available to communities ; a O following a disaster is Community Development Block Grant (CDBG)funding, •" " •'"• • ' " • •• `� appropriated specifically for disaster recovery • • • •" • r through a supplemental disaster • • • • • •' •• " • • • r appropriation to the US Department of • " • • • •' y Housing and Urban Development(HUD).This • •• • - •"• funding can be used to address unmet needs • • •' • • • '" 0 related to housing, infrastructure, and a' economic recovery. It should be noted that • • • • •' ' �; unmet housing needs are typically prioritized y in federal guidance, along with infrastructure o r needs to support housing. While this funding c has many of the characteristics of traditional © 0. m CDBG funding, there are some very important * ii differences as well,which are noted below: , �r ■ CDBG-DR funding is not available "`; a immediately and often flows through Q a state government agency. In r Florida,this the Florida Department _o of Economic Opportunity. ■ The Florida Department of Economic Opportunity must develop an action plan that details how this funding will be spent to address unmet needs related to the disaster. rn r O To ensure that local needs are met, the County and municipalities should work closely together to N advocate to the Florida Department of Economic Opportunity for programs that will address the ri greatest need. Communities should highlight infrastructure projects that seek to resolve housing needs •°'a or may address needs in low- and moderate-income areas (LMAs). An online mapping tool delineating low- and moderate-income areas (LMAs) in the community has been developed to support the Monroe c County Post-Disaster Recovery Strategy.This map supports communities when planning and prioritizing r m infrastructure projects to identify and print LMA maps for their community. a O 0 a r c 0 U d 0 c 0 r c d E t c.> cc r r 60 Q Packet Pg. 806 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a Timeline for CDBG-DR Funding c r While CDBG-DR funding is often one of the largest and most flexible resources provided to support long- term recovery, it can often take years before an impacted community begins to see the benefits of the a O program.This is due to the long process for appropriation. A summary of the timeline from Congressional Appropriation to award of funding following Hurricane Irma is detailed below. a� Date Action m m September 2017 Hurricane Irma made landfall in Florida; Congress appropriated funding to support N disaster recovery nationwide through the CDBG-DR Program. November 2017 HUD announced that Florida will receive approximately$616 million to support long- C term recovery for Hurricane Irma. February 2018 HUD released guidance that must be followed by state and local governments to access the funding;Congress appropriated additional funding to Florida for additonal unmet needs and mitigation. May 2018 DEO submits a Draft Hurricane Irma Action Plan that details how the funding will be y 0 spent to HUD for review. y June 2018 HUD approves the State's action plan. 0 a July 2018 DEO executes a grant agreement from HUD to spend funding. m August 2018 HUD releases guidance for second appropriation related to unmet needs and DEC ii begins the process of an amendment to its action plan to incorporate this additional funding. o November 2018 Florida announces the opening of the Housing Repair and Replacement Program, M M funded through CDBG-DR. Q June 2019 Florida announces the opening of the application cycle for New Affordable Workforce r Housing Program,funded through CDBG-DR. c Jul 2019 Florida announces the opening of the application cycle for the Voluntary Home 2 Y p g pp Y Y 2 Buyout Program and the Infrastructure Repair Program, both funded through CDBG- DR. August 2019 HUD releases guidance for the CDBG-MIT program and Florida begins to create a new r action plan for this funding. o M October 2019 Florida begins to accept applications for the Workforce Recovery Training Program, N funded through CDBG-DR. rl December 2019 Florida announced the approval of funding for 23 developments through the Affordable Workforce Housing Program,funded through CDBG-DR and the awards for t7 Voluntary Home Buyout Program. CU 0 r cc As of December of 2019, over two years following Hurricane Irma, none of the programs outlined above a have resulted in breaking ground on any repairs to homes, new affordable housing developments or O sub-recipient agreements to local governments and other partners.This demonstrates the length of time that it take for CDBG-DR funding to begin to make a difference in a community. p a Currently, there are efforts to reform this process by permanently authorizing the program. The National Low-Income Housing Coalition released a summary of the the Reforming Disaster Recovery o Act in 2019, detailing the changes that may result if the legislation is adopted. Monroe County should m monitor the progress of this legislation and seek updated guidance on the program timeline and o p g g� p g p g r_ implementation, should it be implemented in the future. r c m E m r r 61 Q Packet Pg. 807 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 Ta c PDRS Operational Framework Maintenance CL O As time marches on after a disaster and positions shift within local governments and partnering local organizations, the institutional knowledge and memory gained after a major long-term recovery effort can be lost. This is especially true for local government functions that do not typically play disaster r response roles. Losing this experience can result in communities finding themselves back to square one r when a disaster strikes again.The following practices are recommended to keep staff fresh on long-term y recovery roles and responsibilities: m 0 ■ Integrate key long-term recovery roles and responsibilities into job descriptions. As staff leaves and new employees are gained, it can be important upfront to communicate the individuals that they may have extra roles or responsibilities assigned to them after a disaster. 0 ■ Require this document as part of onboarding new employees. As new employees are hired, y require that certain employees with long-term recovery roles read this document and offer an °a opportunity for them to ask questions. c ii ■ Provide a copy of this guide to current key staff. Providing a single reference to staff members c can help to ensure that everyone is working from the same playbook and remains fresh on their a roles and responsibilities. Q r ■ Offer an annual training on long-term recovery. On an annual basis, offer a one-day seminar on c long-term recovery to keep all team members fresh on their roles and responsibilitiles and up- 2 to-date on new program changes.This could be done shortly after the annual hurricane exercise as individuals will be fresh from this experience. It can also be injected into the exercise to rn r ensure that those who may not play a response role are fresh on their long-term recovery roles. co'� N_ ■ Appoint Disaster Recovery Team Coordinators at the start of hurricane season each year. Many of the roles and responsibilitles outlined in this document begin within days of the disaster. However, long-term recovery is often not the focus until about a year after a disaster. O By appointing these positions under blue skies, individuals can get a headstart on their c responsibilities and County leadership can avoid having to make this decision when focused on higher priorities following a disaster. a O ■ Update this plan to reflect program evolution. With every disaster comes lessons learned and improvements to programs. This can result in completely different procedures for the next o a event. On at least a five-year schedule,this plan should be revisited by County Leadership to r ensure that it is up-to-date. c tU d 0 c 0 r c d E t c.> cc r r 62 Q Packet Pg. 808 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a c Appendix A: Acronyms ACRONYMN TERM M AAA Adaptation Action Areas O ACSC Area of Critical State Concern c AMI Area Median Income m AMS Asset Management System Im d APA American Planning Association BRIC FEMA Building Resilient Infrastructure and Communities N CBDO Community Based Development Organization CDBG Community Development Block Grant C CDBG-MIT Community Development Block Grant—Mitigation Action Plan d CSBG Community Services Block Grant W DEO Florida Department of Economic Opportunity DFIRM Digital Flood Insurance Rate Map y DOB Duplication of Benefits p DRGR Disaster Recovery and Grant Reporting System y EOC Emergency Operations Center a FCMP Florida Coastal Management Program c FDEP Florida Department of Environmental Protection jL FEMA U.S. Federal Emergency Management Agency FMA Flood Mitigation Assistance Grant Program o FMR Fair Market Rent a HCD Act Housing and Community Development Act Q HHRP Florida's Hurricane Housing Recovery Program r HMGP Hazard Mitigation Grant Program 0 HUD U.S. Department of Housing and Urban Development y HUD CDBG-DR Community Development Block Grant Disaster Recovery Program IA Individual Assistance rn ICS Incident Command System r LiDAR Light Detection and Ranging remote sensing c LMH Low and Moderate-Income Housing r LMI Low and Moderate Income m� NDRF National Disaster Recovery Framework NOAA National Oceanic Atmospheric Administration O FWC Florida Fish and Wildlife Conservation Commission NSP Neighborhood Stabilization Program r m PA Public Assistance PDM Pre-Disaster Mitigation Grant Program CL O PDRS Monroe County Post-Disaster Recovery Strategy ROGO Rate of Growth Ordinance ROWs Right of Ways a SFHA Special Flood Hazard Area r SFRPC South Florida Regional Planning Council URA Uniform Relocation Act of 1970 as Amended 0 U USACE U.S.Army Corps of Engineers m 0 USDA US Department of Agriculture 0 r c d E t c.> cc r r 63 Q Packet Pg. 809 jeuogejadp pue Ma;ej;s tianoaab Ja;sesia;sod leuid anoiddy) [I,uoisinab)66-Oe-ZI, ap!nE)ieuogejad0-smad Alunoo aojuoW:;uawyaejjV o m ri a0 0 0� a d Y V 10 a Y O � O U 3 v LL c � > c L U 0 O o HE! '7 E 00 ) a N o 1 a YC: 0 N .0 i LL C O CL 2 Q C z D a o N N N O U L 29 > 0 � o v N O v c o OLL ru .................................... s U v i i 0 N C C1 i 0 r; ............. ...................................................................................................................................................................................... U N N N �C G i _ O J m x _ Q Q a z z a 0 w 0 0 0 1 z Q J m J J Q Z 0 Z W Z LL LL W J W Q d D.3.a �a c Appendix C: Ordinances Adopted Post-Hurricane Irma CL 0 This is a compendium of all emergency ordinance adopted following Hurricane Irma �a a► m r �a L Resolution • Allowing temporary housing on parcels with an already issued, unexpired > 022-2017 building permit for the construction of a dwelling unit, to allow the temporary emergency housing to connect to central sewer, onsite system or utilize L holding tanks;to allow one temporary emergency housing unit for each lawful N dwelling unit to be occupied by county residents who have been displaced by y_ natural or manmade disasters damages; and to allow the placement of r temporary emergency housing on vacant residential properties limited to travel 0 trailers, RVs or similar sheltering units provided and licensed by FEMA. a �a c The Monroe County Land Development Code is hereby amended as follows: 0 L Definitions.The following words,terms, and phrases, when used in this section, a shall have the meanings ascribed to them in this subsection, except where the Q context clearly indicates a different meaning: c 0 Recreational vehicle (RV) means the same as that term is defined in F.S. § Mn 320.01. on Temporary emergency housing means recreational vehicles (or similar c approved sheltering units) used for temporary occupancy in response to �? N natural or manmade disasters, including, but not limited to, hurricanes and tropical storms, where such RVs (or other approved sheltering units) are provided to residents or relief workers as part of emergency relief efforts. 0 C9 �a Temporary non-emergency housing means RVs (or other approved sheltering 0 units) used for temporary occupancy by employees in order to provide project L site security for a long-term capital improvement project or to avoid delay in Q. completing ongoing or future airport safety and capacity improvements. 0 Purpose. It is the purpose of this section to provide regulations that allow for a the relaxation of the use prohibitions in Chapter 130, Land Use Districts, >, r Chapter 131, Bulk Regulations, and Chapter 138, Rate of Growth Restrictions (ROGO/NROGO), to: �j m 0 1. Provide regulatory authority to allow temporary emergency housing, not c subject to the ROGO permit allocation system, for temporary occupancy by 20 residents displaced by natural or manmade disaster damage or by relief workers involved in reconstruction activities following a natural or m E manmade disaster; �a r r 68 Q Packet Pg. 812 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a 2. Provide regulatory authority to allow temporary non-emergency housing, o r not subject to the ROGO permit allocation system, for temporary occupancy by workers undertaking a long-term capital improvement C project to provide site security for the capital improvement project site or .a to avoid delay in completing airport safety and capacity improvements on county-owned airport properties. m r m Placement of temporary emergency housing on residential parcels. Notwithstanding y the provisions of Chapter 130, Land Use Districts, Chapter 131, Bulk Regulations, and Chapter 138, Rate of Growth Restrictions (ROGO/NROGO), temporary emergency c housing may be placed on a residential parcel for temporary occupancy by residents who have been displaced by natural or manmade disaster damage subject to the following conditions: y m 1. The dwelling unit(s) on the subject parcel is lawfully established and has o incurred sufficient damage from the disaster to make the dwelling unit(s) y 0 uninhabitable as determined by verifiable photographic evidence provided a by the applicant to the Building Department, and/or an inspection by an c official from a federal or state governmental relief agency, the County u_ m Building Department or the County Code Compliance Department; or the c subject parcel has an already issued, unexpired building permit for the a construction of a dwelling unit; Q 2. A building permit must be issued within 90 days of placement of the r temporary emergency housing for repair of damages caused by the c casualty event to make the dwelling unit habitable or the subject parcel v, must have an already issued, unexpired building permit for the construction of a dwelling unit; 3. A separate, no-fee building permit must be issued for the placement of the r' temporary emergency housing, linked to the building permit issued for c damage repair or linked to an issued, unexpired building permit for the ri development of a dwelling unit on the subject parcel.The building permit shall require approval by the Building Official of the unit's siting location on the parcel and authorization for connection of the unit to central sewer, an on-site wastewater treatment, and disposal system, an existing community 0 wastewater treatment system; or use of a holding tank with a licensed septage hauler; a 4. Only one temporary emergency housing unit shall be placed per each O lawful dwelling unit and the temporary emergency housing unit may only be occupied by County residents who have been displaced by natural or p manmade disaster damage; and a 5. The temporary emergency housing unit may remain on the property for a period not to exceed 180 days from the date of building permit issuance or 0 tU until the final inspection or certificate of occupancy is issued on the repairs m made to the dwelling unit,whichever comes first A single extension of up 0 to an additional 180 days may be granted by the Building Official if he 0 2 determines that good cause has been shown for the need for an extension Z.; and that the temporary emergency housing unit is adequately tied down E and secured so as not to present an undue hazard to persons or property in m r r 69 Q Packet Pg. 813 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a a high-wind or flood event. Expiration of the building permit for damage o r repairs or dwelling unit construction shall require immediate removal of the temporary emergency housing unit from the site. However, nothing in C this section shall prevent the County or any state or federal authority to .a terminate without notice the authority to keep any temporary emergency housing units otherwise authorized under this section should it be deemed required for the public safety. r Placement of temporary emergency housing on nonresidential properties or vacant y residential properties. Notwithstanding the provisions of Chapter 130, Land Use Districts, Chapter 131, Bulk Regulations, and Chapter 138, Rate of Growth Restrictions c (ROGO/NROGO), temporary emergency housing may be placed on a nonresidential or mixed-use property or on publicly-owned lands or vacant residential properties, excluding lands designated for conservation and resource protection for temporary y occupancy by county residents displaced by natural or manmade disaster damage, 2 subject to the following conditions: o 1. A no-fee building permit must be issued for the placement of the y 0 temporary emergency housing unit(s).The building permit shall require a approval by the Building Official and the Planning Director of a site plan c indicating the location of the temporary emergency housing unit(s) on the u_ 0 parcel, and authorization for the connection of the unit(s) to central sewer, c an on-site wastewater treatment and disposal system(s), to an existing a community wastewater treatment system or use of a holding tank with a Q licensed septage hauler; 2. The placement of temporary emergency housing on vacant residential c properties is limited to travel trailers, RVs or similar sheltering units rn provided and licensed by FEMA; and 3. The temporary emergency housing unit(s) may remain on the property for a period not to exceed 180 days from the date of building permit issuance. r' A single extension of up to an additional 180 days may be granted by the. c Building Official if he determines that good cause has been shown for the ri need for the extension and that the temporary emergency housing unit is adequately tied down and secured so as not to present an undue hazard to persons or property in a high-wind or flood event. However, nothing in this section shall prevent the County or any state or federal authority to 0 terminate without notice the authority to keep any temporary emergency housing units otherwise authorized under this section should it be deemed a required for the public safety. O tea' Placement of temporary emergency housing for emergency relief workers. p Notwithstanding the provisions of Chapter 130, Land Use Districts, and Chapter 138, a Rate of Growth Restrictions (ROGO/NROGO), temporary emergency housing may be provided for temporary occupancy by emergency relief workers involved in 0 tU reconstruction activities, subject to the following conditions: m 0 c 1. An emergency directive or resolution of the BOCC must be issued 0 2 authorizing the placement and duration of the temporary emergency c housing for relief workers; m E m r r 70 Q Packet Pg. 814 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a 2. Placement of temporary emergency housing for relief workers must not o r impede or interfere with other emergency and recovery operations or public safety; C 3. Temporary recovery or reconstruction housing facilities shall ensure that .a temporary electrical and sewage lines do not constitute an attractive nuisance to children or homeless persons in the area (i.e., sufficient temporary fencing may be required by the Building Official); r 4. A no-fee building permit must be issued for the placement of the y temporary emergency housing unit(s).The building permit shall require i>-% approval by the Building Official and the Planning Director of a site plan c indicating the location of the temporary emergency housing unit(s) on the parcel, consistent with the BOCC resolution, and a Department of Health permit authorizing the connection of the unit(s)to an on-site wastewater y treatment and disposal system(s) or to an existing community wastewater 2 treatment system; o 5. Any required demolition or building permits for the related reconstruction y 0 activities must be issued within 90 days from the placement of the a temporary emergency housing for relief workers; c 6. The temporary emergency housing unit(s) may remain on the site for a u_ m period not to exceed the duration specified by the BOCC resolution, and c may only be extended at the discretion of the BOCC by an additional a resolution. However, nothing in this section shall prevent the County or any Q state or federal authority to terminate without notice the authority to keep r any temporary emergency housing unit otherwise authorized under this c section should it be deemed required for the public safety; o, 7. The only persons permitted to reside for any period in temporary aW emergency housing for relief workers are individuals who are gainfully employed on a fulltime basis in completing cleanup and reconstruction CD efforts following a natural or manmade disaster. All residents of temporary c emergency housing for relief workers who were not permanent residents rl of the county prior to first occupying such housing facilities will be required -°'a to evacuate in accordance with local evacuation orders. Residents of any temporary emergency housing for relief workers who were permanent residents of the county prior to first occupying such housing facilities may 0 not remain in temporary emergency housing for relief workers during any period when a local evacuation order is in effect. a O Placement of temporary non-emergency housing for contractors on county-owned airport properties. Notwithstanding the provisions of Chapter 130, Land Use Districts, p and Chapter 138, Rate of Growth Restrictions (ROGO/NROGO), temporary non- a emergency housing may be placed on county-owned airport properties for temporary occupancy by contractors completing airport safety and capacity improvements subject 0 U to the following conditions: m 0 c 1. A building permit must be issued for placement of the temporary non- 0 2 emergency housing unit(s) and linked to existing airport construction permits.The building permit shall require approval by the Building Official and the Planning Director of a site plan indicating the location of the m r r 71 Q Packet Pg. 815 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a temporary non-emergency housing unit(s) on the parcel, and a department o r of health permit authorizing the connection of the unit(s)to an on-site wastewater treatment and disposal system(s) or to an existing community C wastewater treatment system. All units shall be adequately tied down; .a 2. Placement of temporary non-emergency housing for airport construction purposes must not impede or interfere with aviation operations or safety and must conform to any applicable FAA regulations; r 3. Temporary non-emergency housing for airport construction purposes shall y remain on the property for a period not to exceed 30 days from the date of completion of the related airport construction work unless extended by c resolution of the BOCC. However, nothing in this section shall prevent the County or any state or federal authority to terminate without notice the authority to keep any temporary non-emergency housing unit otherwise y authorized under this section should it be deemed required for the public 2 safety; and o 4. The only persons permitted to reside for any period in temporary non- y 0 emergency housing units for airport construction purposes are individuals a who while in the county are actually gainfully employed on a fulltime basis c in completing airport safety and capacity improvements at a county airport. u_ m All residents or occupants of temporary airport construction housing c facilities must be required to timely evacuate in accordance with local a evacuation orders. Q r Placement of temporary non-emergency housing to provide site security for capital c improvement projects. Notwithstanding the provisions of Chapter 130, Land Use rn Districts, and Chapter 138, Rate of Growth Restrictions (ROGO/NROGO), temporary non-emergency housing for temporary occupancy by workers undertaking a long-term capital improvement project may be provided in order to provide site security for the r' project site, subject to the following conditions: c N r 1. A resolution of the BOCC must be issued authorizing the placement of a temporary non-emergency housing unit for site security. The resolution shall specify the location (placement of the unit at the project site) and the duration of the temporary housing unit, not to exceed 180 days. No more 0 than one temporary non-emergency housing unit shall be approved per project site. When considering such placement,the BOCC shall take into a account the number of times a parcel has been used for temporary O non-emergency housing purposes for capital improvement projects and shall consider compatibility, complications and other circumstances that p may require a site to be utilized for more than 365 consecutive days and a public comment. 2. Placement of a temporary non-emergency housing unit for site security 0 U must not impede or interfere with public safety; c 3. The purpose of the temporary non-emergency housing unit shall be to provide security for the project site; 0 2 4. A building permit must be issued for the placement of the temporary non- emergency housing unit for site security, linked to the building permits for the related construction activities (if applicable).The building permit shall m r r 72 Q Packet Pg. 816 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a require approval by the Building Official and the Planning Director of a site o r plan indicating the location of the temporary emergency housing unit on the parcel, consistent with the BOCC resolution, and a Department of C Health permit authorizing the connection of the unit to an on-site .a wastewater treatment and disposal system or to an existing community wastewater treatment system; 5. The temporary non-emergency housing unit for site security may remain r on the site for a period not to exceed the duration specified by the BOCC y resolution, and may only be extended at the discretion of the BOCC by an additional resolution. When considering an extension, the BOCC shall take c into account the number of times a parcel has been used for temporary non-emergency housing purposes for capital improvement projects and shall consider compatibility, complications and other circumstances that may require a site to be utilized for more than 365 consecutive days and public comment. Nothing in this section shall prevent the County or any o state or federal authority to terminate without notice the authority to keep y 0 any temporary non-emergency housing unit otherwise authorized under a this section should it be deemed required for the public safety. c 6. The only persons permitted to reside for any period in temporary non- u_ m emergency housing for site security for a capital improvement project are c individuals who are gainfully employed in completing the capital a improvement project. All residents of temporary non-emergency housing Q for site security who were not permanent residents of the county prior to r first occupying such housing facilities will be required to evacuate in c accordance with local evacuation orders. Residents of any temporary 2 non-emergency housing who were permanent residents of the county prior to first occupying such housing facilities may not remain in temporary non- emergency housing for site security during any period when a local r evacuation order is in effect. M N No clearing or filling of environmentally sensitive lands may occur as a result of providing any type of temporary housing unit(s). For all permitted temporary housing, upon expiration of relevant approvals and 0 timeframes expressly set forth in the relevant authorization, the temporary housing shall be removed. a O Resolution Allowing the placement of temporary emergency housing at mobile home parks and RV 091-2017 parks for the temporary occupancy by residents displaced by Hurricane Irma. p a Notwithstanding the provisions of Chapter 130, Land Use Districts, Chapter 131, Bulk Regulations, and Chapter 138, Rate of Growth Restrictions (ROGO/NROGO), temporary 0 U emergency housing may be provided for temporary occupancy by residents displaced c by Hurricane Irma, subject to the following conditions: 0 2 1. Temporary emergency housing is authorized for up to 360 days on mobile home park sites and RV park sites, beginning on September 5, 2017, and m ending on August 31, 2018; m r r 73 Q Packet Pg. 817 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a 2. The Planning Director and Building Official shall have the authority to 0 r approve the locations of the temporary emergency housing on mobile home parks and RV parks; C 3. Placement of temporary emergency housing must not impede or interfere .a with other emergency and recovery operations or public safety; m 4. Temporary recovery or reconstruction housing facilities shall ensure that temporary electrical and sewage lines do not constitute an attractive r nuisance to children or homeless persons in the area (i.e., sufficient y temporary fencing may be required by the Building Official); i>-% 5. A no-fee building permit must be issued for the placement of the c temporary emergency housing unit(s).The building permit shall require approval by the Building Official and the Planning Director of a site plan indicating the location of the temporary emergency housing unit(s) on the y parcel, consistent with condition (1) above, and a Department of Health permit authorizing the connection of the unit(s)to an on-site wastewater o treatment and disposal system(s) or to an existing community wastewater y 0 treatment system; a 6. The temporary emergency housing unit(s) may remain on the site for a c period not to exceed 180 days, and may only be extended at the discretion u_ m of the BOCC by an additional resolution. However, nothing shall prevent c the County or any state or federal authority to terminate without notice a the authority to keep any temporary emergency housing unit otherwise Q authorized under this resolution should it be deemed required for the r public safety; 0 7. The placement and use of temporary emergency housing unit(s) on mobile v, home parks and RV parks as housing assistance due to Hurricane Irma does aW not create a ROGO exemption nor recognize nonconforming uses. Nonconforming uses damaged or destroyed so as to require substantial r improvement shall be repaired or restored only for uses that conform to c the provisions of the land use (zoning) district in which it is located; ri 8. Pursuant to LDC Section 103-1(h), no clearing or filling of environmentally sensitive lands may occur as a result of providing any type of temporary housing unit(s); and 9. Pursuant to LDC Section 103-1(h),for all permitted temporary emergency 0 housing, upon expiration of relevant approvals and timeframes expressly set forth in the relevant authorization, the temporary emergency housing a shall be removed. O U) Resolution ■ Enacting a 180-day temporary emergency suspension of the acceptance and p 214-2017 processing any new Planning and Environmental Resources Department a applications for development approval, including ROGO and NROGO applications, for a 180-day period beginning on September 5, 2017, and ending 0 U on March 24, 2018. c 0 c This 180-day temporary suspension of permit fees is limited to the following permit types being issued as emergency permits: 1. Commercial & Residential Roofing m 2. Reconnect/Safety Electrical m r r 74 Q Packet Pg. 818 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a 3. Electric o r 4. Plumbing 5. Electric/Sewer Tie in C 6. Plumbing/Sewer Tie in .a 7. AC Replacements within the same footprint and above base flood elevation 8. Commercial & Residential Component New/Replace 9. Stairs °' m 10. LP Gas y 11. Temporary RV/Emergency Housing i>-+ 12. Temporary Use/Structure/Tents c 13. Gas/Fuel Tanks (Above Ground/In-Ground) 14. Foundation & Piling 15. Commercial & Residential Remodel/Repair Exterior/Interior y 16. Generator Auxiliary/Building 2 17. Shutters o 18. Demolition of items not included in permit exemptions (Exemptions: No y 0 permit shall be required for any work involving the demolition/removal of (L drywall, cabinet and vanities, heating/cooling and electrical systems, and c floor coverings in flooded structures and demolition of storm-damaged u_ m accessory structures or docks, seawalls, and lifts) c P a a Resolution Enacting a 60-day temporary emergency suspension of the acceptance and processing Q 214-2017 of applications to the Planning and Environmental Resources Department. c 0 The Monroe County is enacting a 60-day temporary emergency suspension of the acceptance and processing any new Planning & Environmental Resources Department W applications for development approval, including ROGO and NROGO applications,for a rn 60-day period beginning on September 5, 2017 and ending on November 4, 2017, r except for the following applications that may be needed during the County's initial c recovery and emergency building permit phase: ri m 1. ROGO Exemption Requests; and 2. Requests for Letter of Development Rights Determination (LDRD) c 0 Pending applications submitted to the Department prior to September 5, 2017, will be placed on hold during the 60-day suspension. Any required deadlines for mandatory m a submission requirements for suspended for 60-days. 0 U) Planning Commission, Development Review Committee and Historic Preservation p Commission hearings are suspended for a 60-day period beginning on September 5, a 2017, and ending on November 4, 2017. Resolution Exempting the removal of nuisance exotic vegetation from the permitting requirements 0 U 215-2017 of the Monroe County Code of Ordinances for 60-days as necessary to facilitate c recovery from impacts associated with Hurricane Irma. 0 2 Monroe County is enacting a 60-day temporary suspension of the requirement for a permit to remove more than ten stems of invasive exotic vegetation on Tier III parcels m where the removal is necessary for the storage and staging of storm-related debris; at m r r 75 Q Packet Pg. 819 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a county authorized staging locations, this exemption shall not apply to the removal of o r any native vegetation.The temporary suspension begins on September 5, 2017, and ends on November 4, 2017. C Monroe County is enacting a 60-day temporary suspension of the requirement for a permit to remove more than ten stems of invasive exotic vegetation.The temporary suspension begins on September 5, 2017, and ends on November 4, 2017. r Resolution Allowing the placement of temporary emergency housing for temporary occupancy by y 216-2017 emergency relief workers involved in reconstruction activities related to Hurricane i>-% Irma. > 0 m Notwithstanding the provisions of Chapter 130, Land Use Districts, and Chapter 138, Rate of Growth Restrictions (ROGO/NROGO),temporary emergency housing may be y provided for temporary occupancy by emergency relief workers involved in y reconstruction activities, subject to the following conditions: o r 0 1. Temporary emergency housing for relief workers is authorized for up to a 180-days, beginning on September 5, 2017, and ending on March 4, 2018. c 2. The Planning Director and Building Official shall have the authority to u_ 0 approve the locations of the temporary housing for relief workers. c 3. Placement of temporary emergency housing for relief workers must not a impede or interfere with other emergency and recovery operations or Q public safety; 7 4. Temporary recovery or reconstruction housing facilities shall ensure that c temporary electrical and sewage lines do not constitute an attractive nuisance to children or homeless persons in the area (i.e., sufficient aW temporary fencing may be required by the Building Official); rn 5. A no-fee building permit must be issued for the placement of the r temporary emergency housing unit(s).The building permit shall require c approval by the Building Official and the Planning Director of a site plan rl indicating the location of the temporary emergency housing unit(s) on the m parcel, consistent with condition (1) above, and a Department of Health permit authorizing the connection of the unit(s)to an on-site wastewater treatment and disposal system(s) or to an existing community wastewater 0 treatment system; 6. Any required demolition or building permits for the related reconstruction m a activities must be issued within 90 days from the placement of the 0 temporary emergency housing for relief workers; u� 7. The temporary emergency housing unit(s) may remain on the site for a p period not to exceed 180-days, and may only be extended at the discretion a of the BOCC by an additional resolution. However, nothing shall prevent the County or any state or federal authority to terminate without notice 0 U the authority to keep any temporary emergency housing unit otherwise c authorized under this resolution should it be deemed required for the 0 public safety; 2 8. The only persons permitted to reside for any period in temporary emergency housing for relief workers are individuals who are gainfully m employed on a fulltime basis in completing cleanup and reconstruction m r r 76 Q Packet Pg. 820 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a efforts related to Hurricane Irma. All residents of temporary emergency o r housing for relief workers who were not permanent residents of the county prior to first occupying such housing facilities will be required to evacuate C in accordance with local evacuation orders. Residents of any temporary .a emergency housing for relief workers who were permanent residents of the county prior to first occupying such housing facilities may not remain in temporary emergency housing during any period when a local evacuation r order is in effect; y 9. Pursuant to Section 103-1(h), no clearing or filling of environmentally i>-% sensitive lands may occur as a result of providing any type of temporary c housing unit(s ); and 10. Pursuant to Section 103-1(i), for all permitted temporary housing, upon expiration of relevant approvals and timeframes expressly set forth in the y relevant authorization, the temporary housing shall be removed. Resolution Enacted a temporary suspension of the expiration of ROGO and NROGO allocation o r 217-2017 awards, issuance of allocation award letters, and deferring the processing of new and y 0 existing ROGO and NROGO applications and Planning Commission review. a c ■ Enacted a 180-day temporary emergency suspension of the expiration of ROGO u_ m and NROGO allocation awards, due to the impacts of Hurricane Irma. For those c allocation awards for which award letters were issued prior to September 5, a a 2017, and not already expired, building permits must have been issued within Q 180 days of September 5, 2017 (on or before March 4, 2018) notwithstanding the deadline specified in the letter. c ■ Deferred the issuance of allocation award letters. Upon the issuance of award letters, applicants were given 180 days to pick up building permits. ■ Deferred the process of new and existing ROGO and NROGO applications and rn Planning Commission review for Quarter 1 of the ROGO/NROGO Year 26 r (7/13/17— 10/12/12). Quarter 1 of the ROGO/NROGO Year 26 (7/13/17— M 10/12/12) and Quarter 2 of the ROGO/NROGO Year 26 (10/13/17—1/12/18) N rl shall be combined for evaluation and award of allocations. m Resolution Allowing the placement of temporary emergency housing at mobile home parks for the 218-2017 temporary occupancy by residents displaced by Hurricane Irma. Notwithstanding the provisions of Chapter 130, Land Use Districts, and Chapter 138, c Rate of Growth Restrictions (ROGO/NROGO), temporary emergency housing may be provided for temporary occupancy by residents displaced by Hurricane Irma at mobile a home parks and RV parks, subject to the following conditions: 0 1. Temporary emergency housing is authorized for up to 180-days on mobile home park sites, beginning on September 5, 2017, and ending on March 4, p 2018; a 2. The Planning Director and Building Official shall have the authority to approve 0 the locations of the temporary housing on mobile home parks; 0 tU 3. Placement of temporary emergency housing must not impede or interfere with c other emergency and recovery operations or public safety; 4. Temporary recovery or reconstruction housing facilities shall ensure that temporary electrical and sewage lines do not constitute an attractive nuisance to children or homeless persons in the area (i.e., sufficient temporary fencing m E may be required by the Building Official); m r r 77 Q Packet Pg. 821 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a 5. A no-fee building permit must be issued for the placement of the temporary o r emergency housing unit(s).The building permit shall require approval by the Building Official and the Planning Director of a site plan indicating the location C of the temporary emergency housing unit(s) on the parcel, consistent with .a condition (1) above, and a Department of Health permit authorizing the connection of the unit(s)to an on-site wastewater treatment and disposal system(s) or to an existing community wastewater treatment system; m 6. The temporary emergency housing unit(s) may remain on the site for a period y not to exceed 180-days, and may only be extended at the discretion of the i>-% BOCC by an additional resolution. However, nothing shall prevent the County c or any state or federal authority to terminate without notice the authority to keep any temporary emergency housing unit otherwise authorized under this resolution should it be deemed required for the public safety; y 7. The placement and use of temporary emergency housing unit(s) on mobile 2 home parks as housing assistance due to Hurricane Irma does not create a o ROGO exemption nor recognize nonconforming uses. Nonconforming uses y 0 damaged or destroyed so as to require substantial improvement shall be a repaired or restored only for uses that conform to the provisions of the land c use (zoning) district in which it is located; u_ m 8. Pursuant to Section 103-1 (h), no clearing or filling of environmentally sensitive c lands may occur as a result of providing any type of temporary housing unit(s); a and Q 9. Pursuant to Section 103-1(i), for all permitted temporary housing, upon r expiration of relevant approvals and timeframes expressly set forth in the c relevant authorization, the temporary housing shall be removed. v, Resolution Exempting the removal of hazardous vegetation from the permitting requirements of 220- 2017 the Monroe County Land Development Code for 60-days as necessary to facilitate rn recovery from impacts associated with Hurricane Irma. r 0 M Monroe County is enacting a 60-day temporary suspension of the requirement for a ri permit for the major pruning or removal of native vegetation where imminent danger m to life or safety exists or to prevent further property damage caused by Hurricane Irma. Property owners may prune or remove native vegetation to the minimum extent necessary without a permit; however, photographs should be taken before and after 0 the necessary pruning or removal.This exemption from the permitting requirements of Chapters 6-100 or of the Monroe County Code of Ordinances and Chapters 114-103 m a and 118-8 of the Monroe County Land Development Code shall be for a period of 60 0 days.The temporary suspension begins on September 5, 2017, and ends on November 4, 2017. p Resolution Authorizingtemporary emergency debris removal staging areas on parcels of land for a p Y g Y g� g p >, 221-2017 the collection, storage and transfer of debris related to Hurricane Irma: 0 0 U ■ Under this state of emergency, the BOCC hereby approves the following sites c that have been identified as available areas for such emergency debris removal staging areas: [lists many specific parcels]. ■ Additional emergency debris removal staging areas shall be authorized based on the following. Notwithstanding the permitted uses established in Chapter m E 130, Land Use Districts, of the Monroe County Land Development Code, m r r 78 Q Packet Pg. 822 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a temporary emergency debris removal staging areas may be established by o r Monroe County, for a period not to exceed 180 days, effective September 11, 2017, for the collection, storage, and transfer of debris related to Hurricane C Irma subject to the following conditions: .a 1. The temporary emergency debris removal staging area shall be authorized by the County Engineer, Building Official and/or Planning Director; m 2. Temporary emergency debris removal staging areas shall be located on y Tier 3 designated areas; 3. No clearing of native vegetation or filling shall occur to accommodate c the temporary emergency debris removal staging areas; m 4. Only fencing, as a temporary structure associated with a temporary emergency debris removal staging area, may be located in any required setback, unless the BOCC determines a temporary structure associated with emergency debris removing staging area may occur temporarily o with setbacks to alleviate increased public expenses; avoid threats to y 0 public health and safety; or the work cannot be readily performed (L otherwise. c 5. The County Engineer, Building Official and/or Planning Director may u_ (D require conditions to a specific temporary emergency debris removal c staging area to a) avoid substantial harm to public health or safety; b) a avoid substantial harm to, or impairment of the normal use of, a public Q place; and/or c) avoid substantial harm to the environment; 6. Use of these temporary emergency debris removal staging areas shall c be limited to a period not to exceed 180 days from the effective date, v, September 11, 2017, unless extended by a subsequent resolution by the BOCC; and 7. Each site shall be restored to its prior condition following termination r' of use as a temporary emergency debris removal staging area. c Resolution Authorizing the placement, location, duration,type of housing and gainful employment 225-2017 of relief workers. r� m ■ Location.The approved location for the placement of temporary emergency housing for emergency relief works is: [specific location with parcel ID numbers]. 0 ■ Duration.The temporary emergency housing may remain on the subject Property for two (2)years from the date of issuance of the required no-fee m a building permits authorizing placement of temporary housing unit(s).The 0 duration may only be extended at the discretion of the BOCC by an additional resolution. p • Gainful Employment. For purposes of compliance with LDC Section 103-1(e), a T the utilization of the temporary emergency housing shall be deemed compensation and as such relief workers temporarily occupying emergency 0 tU temporary housing shall be determined to be gainfully employed in Monroe c County. Resolution Waiving the Planning and Environmental Resources Department Application Fee for a 290-2017 letter of ROGO exemption. m E t m r r 79 Q Packet Pg. 823 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a ■ Enacted a 180-day temporary suspension of the Planning and Environmental o r Resources Department application fee for a Letter of ROGO Exemption,for ROGO Exemption Letter applications associated with a dwelling unit(s)that C sustained damage due to Hurricane Irma.The temporary suspension shall .a begin on September 27, 2017, and ends on March 24, 2018. ■ The 180-day temporary suspension of application fees is limited to ROGO Exemption Letter requests for dwelling units that have sustained damage due r to Hurricane Irma y ■ The Planning and Environmental Resources Department shall issue refunds for qualifying ROGO Exemption Letter application fees collected between the c retroactive effective date of this resolution, September 25, 2017, and its adoption. Resolution Waiving building permit fees for 22 types of emergency permits for 180-days as y 291-2017 necessary to facilitate recovery from impacts associated with Hurricane Irma. y 0 r Monroe County is enacting a 180-day temporary suspension of building permit y 0 application fees associated with emergency permits.The temporary suspension begins a on September 25, 2017, and ends on March 24, 2018. c ii m The 180-day temporary suspension of permit fees is limited to the following permit c types being issued as emergency permits: a 1. Commercial & Residential Roofing Q 2. Reconnect/Safety Electrical r 3. Electric c 4. Plumbing .2 5. Electric/Sewer Tie in 6. Plumbing/Sewer Tie in rn 7. AC Replacements within the same footprint and above base flood elevation r 8. Commercial & Residential Component New/Replace c 9. Stairs r 10. LP Gas m 11. Temporary RV/Emergency Housing 12. Temporary Use/Structure/Tents 13. Gas/Fuel Tanks (Above Ground/In-Ground) 0 14. Foundation & Piling 15. Commercial & Residential Remodel/Repair Exterior/Interior a 16. Generator Auxiliary/Building 0 17. Shutters y 18. Demolition of items not included in permit exemptions (Exemptions: No permit p shall be required for any work involving the demolition/removal of drywall, a(, cabinet and vanities, heating/cooling and electrical systems, and floor coverings in flooded structures and demolition of storm-damaged accessory 0 U structures or docks, seawalls, and lifts) c 19. Site work-for FEMA temporary housing only c 20. Concrete slab -for FEMA temporary housing only 21. Handicap Ramp -for FEMA temporary housing only r c 22. Paving/Driveway/Sidewalk-for FEMA temporary housing only m E t m r r 80 Q Packet Pg. 824 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a Resolution Authorizing additional temporary emergency staging areas on parcels of land for the o r 297-2017 collection, storage, and handling of vessels and marine debris related to Hurricane Irma. a O Under this state of emergency, the BOCC hereby approves the following sites that have been identified as available areas for such emergency staging areas for vessels and marine debris: [includes a table of specific parcels] m Resolution Relating to post-Hurricane Irma sign regulations; Establishing an interim sign permit; y 342-2017 Directing County staff to study and recommend amendments to the County's Land Development Regulations governing permitted signs. c ■ Incorporation of Recitals.The foregoing recitals are incorporated herein and found by the County Commission to be true and correct statements of fact. ■ Interim Sign Permits Established. For a period of two (2)years from the signed date of this Resolution, all sign permits issued by Monroe County shall be y interim permits.The applicant shall sign a written acknowledgement that will o r be placed into the file, understanding that the permit is an interim permit and y 0 that it's possible in two years that the sign may become nonconforming after a which time if it is damaged more than 50%of destroyed the applicant will have c to comply with the new sign code. During the period of interim permits County u_ m staff is directed to issue sign permits in accord with Chapter 142 of the Monroe c County code with the specific exception that any permits issued shall have the a word "interim" added to the permit along with a clearly stated expiration date. Q ■ County Staff to Examine Regulations. County Staff is hereby directed to examine, study, revise, recommend and submit proposed sign regulations c concerning the foregoing matters to the Board of County Commissioners for action and adoption, in the form of one or more recommended ordinances. ■ Basic Interim Sign Permits.The Board of County Commissioners finds that the rn sigh regulations of Monroe County identified in Section 2 require examination, r study and revision in order to protect and further the substantial interests of M the County and its citizens in ensuring safe vehicular travel, constitutional rl compliance,the maintenance of the aesthetic harmony and natural beauty of m the Florida Keys,the prevention of unsightly visual clutter brought about by unmanaged nonpermanent signage and the vigorous protection of the right of free speech and public discourse guaranteed by the First Amendment to the 0 Constitution of the United States and the Declaration of Rights of the Florida Constitution. m a ■ Extension of Interim Sign.The Board of County Commissioners may, upon O finding that development of new sign regulations is continuing to occur in good faith, extend the length of the interim sign two-year period by adopting an p official Resolution. a Resolution Authorizing temporary emergency marine disaster debris management site and vessel 0 360-2017 staging area on a parcel of land for the collection, storage and transfer of marine debris 0 tU and vessels related to Hurricane Irma. m 0 c Under this state of emergency, and notwithstanding the uses as of right and permitted uses established in Chapter 130, Land Use Districts, of the Monroe County Land Development Code, the BOCC hereby approves the following Tier I site, which has been m E m r r 81 Q Packet Pg. 825 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a identified as an available area for such emergency marine disaster debris management o r site or vessel staging areas: [lists specific parcel] m a Additional emergency marine disaster debris management sites and marine vessel g Y g -a staging areas shall be authorized on Tier 3 properties based on the following. Notwithstanding the uses as of right and permitted uses established in Chapter 130, Land Use Districts, of the Monroe County Land Development Code, temporary r emergency debris removal staging areas and vessel staging areas located on Tier 3 y designated properties may be established by Monroe County,for a period not to exceed 180 days, effective December 13, 2017,for the collection, storage, and transfer c of marine debris and vessels related to Hurricane Irma subject to the following conditions: m r 1. Any temporary emergency disaster debris management sites and vessel staging areas located on Tier 3 designated areas may be authorized by County o Engineer, Building Official and/or Planning Director; y 0 2. No clearing of native vegetation or filling shall occur to accommodate the a temporary emergency debris removal staging areas; c 3. Only fencing, as a temporary structure associated with a temporary emergency u_ m debris removal staging area, may be located in any required setback, unless the c BOCC determines a temporary structure associated with emergency debris a removal staging area may occur temporarily within the setbacks to alleviate Q increased public expenses; avoid threats to public health and safety; or the r work cannot be readily performed otherwise; c 4. The County Engineer, Building Official and/or Planning Director may require rn conditions to a specific temporary emergency debris removal staging area to a) avoid substantial harm to public health or safety; b) avoid substantial harm to, rn or impairment of the normal use of, a public place; and/or c) avoid substantial r harm to the environment; c 5. Use of these sites as temporary emergency debris removal staging areas shall `*4 rl be limited to a period not to exceed 180 days from the effective date, m December 13, 2017, unless extended by a subsequent resolution by the BOCC; and 6. Each site shall be restored to its prior condition following termination of use as 0 a temporary emergency debris removal staging area. Resolution Waiving the inclusionary housing requirements of the Monroe County Land m a 113-2018 Development Code on an emergency basis for the redevelopment or replacement of 0 existing residential dwelling units that were substantially damaged or destroyed as a result of Hurricane Irma. p ■ The inclusionary housing requirements of Section 139-1(b) of the Monroe a County Land Development Code are hereby temporarily waived on an emergency basis until March 21, 2020 for like for like repair, redevelopment or 0 tU replacement; or for units coming into compliance with building, flood, and land c development codes, of existing residential dwellings that were damaged or destroyed due to Hurricane Irma, as follows: 1. Proof of the damage or destruction resulting from Hurricane Irma must be documented through County building permits applied for no later than March m 21, 2020. m r r 82 Q Packet Pg. 826 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a 2. The waiver shall not apply to any property that has an active development o r agreement for the removal and replacement of existing mobile homes with other types of dwelling units, such as allowed by the affordable housing C incentive program pursuant to the LDC Section 139-2.This waiver shall not .a apply to residential repair, redevelopment or replacement of housing units in permitting prior to Hurricane Irma, nor shall it apply to residential redevelopment that increases the overall size of a residential unit. r r U) m O m a m r m 0 r O a m c ii m O a a Q r c O N m a rn r O M N rl d fSf C O r cC i d CL O 0 a r c O U d O c O r c d E t c.> cc r r 83 Q Packet Pg. 827 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a c Appendix D: Adopted Comprehensive Plan Language that Supports Emergency Provisions C In June of 2019 following language was adopted into the Monroe County 2030 Comprehensive Plan, Land Development Code and Code of Ordinances to codify some of the actions taken after Hurricane Irma, included in Appendix B. Adopting this language in the pre-disaster enviroment will make it easier y for the County Commission to enact these emergency provisions in the future. m Comprehensive Plan m Policy 101.3.7 Monroe County may permit temporary emergency housing, not subject to the Permit Allocation System, for temporary occupancy by residents displaced by natural or manmade disaster damage; or for relief y workers involved in reconstruction activities. p r 0 Temporary emergency housing may be permitted subject to the following: a c • Temporary emergency housing means recreational vehicles (or similar approved sheltering units) u_ m used for temporary occupancy in response to natural or manmade disasters, including, but not c limited to, hurricanes and tropical storms, where such units are provided to residents and relief a workers as part of emergency relief efforts. Q • Building permits for temporary emergency housing for displaced residents on residential parcels r shall be limited to one recreational vehicle (or similar approved sheltering unit) per lawfully c established dwelling unit, and occupancy shall not exceed 180 days, unless an extension of up to v, an additional 180 days is granted by the building official. Occupancy may be further extended at a>0' the discretion of the Board of County Commissioners (BOCC) by resolution. rn • Building permits for temporary emergency housing for displaced residents on nonresidential or r mixed use sites or vacant residential properties shall not exceed 180 days, unless an extension of M up to an additional 180 days is granted by the building official. Occupancy may be further ri extended at the discretion of the Board of County Commissioners (BOCC) by resolution. m • The Board of County Commissioners (BOCC) may adopt a resolution authorizing the duration of temporary emergency housing after a natural or manmade disaster. • The Board of County Commissioners(BOCC) may adopt a resolution authorizing the placement of c temporary emergency housing at mobile home parks and RV parks for the temporary occupancy by residents displaced by a natural or manmade disaster. a • Approval by the Board of County Commissioners(BOCC)of a resolution authorizing the placement O and duration of temporary emergency housing for relief workers shall be required. Occupancy of tea' temporary emergency housing for relief workers shall not exceed the duration specified by the a BOCC resolution, but may only be extended at the discretion of the BOCC by an additional >, r resolution. 0 0 U Policy 101.3.8 m 0 Monroe County may permit temporary non-emergency housing, not subject to the Permit Allocation c System, for temporary occupancy by workers undertaking a long-term capital improvement project to provide site security for the capital improvement project site; or to avoid delay in completing ongoing or future airport safety and capacity improvements on county airport properties. W E m r r 84 Q Packet Pg. 828 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 Ta Temporary non-emergency housing may be permitted subject to the following: o r m • Temporary non-emergency housing means recreational vehicles (or similar approved sheltering C units) used for temporary occupancy by employees in order to provide project site security for a -a long-term capital improvement project or to avoid delay in completing ongoing or future airport c�a safety and capacity improvements. • Approval by the Board of County Commissioners(BOCC)of a resolution authorizing the placement r of a temporary non-emergency housing unit to provide site security for a capital improvement y project shall be required.The BOCC resolution shall specify the location (placement of the unit at the project site)and the duration of the temporary housing unit, not to exceed 180 days. No more c than one (1) temporary non-emergency housing unit shall be approved per project site. Occupancy may only be extended at the discretion of the BOCC by an additional resolution.When considering such placement, the BOCC shall take into account the number of times a parcel has y been used for temporary non-emergency housing purposes for capital improvement projects and _y shall consider compatibility, complications, public comment and other circumstances that may o r require a site to be utilized for more than 365 consecutive days. c • Occupancy of temporary non-emergency housing necessary to avoid delay in completing ongoing a or future airport safety and capacity improvements on county airport properties shall not exceed c_ 30 days after the completion of the associated project, unless an extension is granted by the u_ m BOCC. c P a a For all permitted temporary housing, upon expiration of relevant approvals and timeframes expressly set Q forth in the relevant authorization, the temporary housing shall be removed. r c 0 2 Land Development Code r Chapter 103 -TEMPORARY HOUSING AND TEMPORARY USES c M N Sec. 103-1. -Temporary Housing. m� (a) Definitions. The following words, terms and phrases, when used in this section, shall have the a meanings ascribed to them in this subsection, except where the context clearly indicates a different meaning: Recreational vehicle(RV) means the same as that term is defined in F.S. § 320.01. c r m m Temporary emergency housing means recreational vehicles (or similar approved sheltering units) a O used for temporary occupancy in response to natural or manmade disasters, including, but not limited to, hurricanes and tropical storms, where such RVs (or other approved sheltering units) are provided to residents or relief workers as part of emergency relief efforts. a r Temporary non-emergency housing means RVs (or other approved sheltering units) used for c temporary occupancy by employees in order to provide project site security for a long-term capital c) improvement project or to avoid delay in completing ongoing or future airport safety and capacity o improvements. r_ 0 (b) Purpose. It is the purpose of this section to provide regulations that allow for the relaxation of the use prohibitions in Chapter 130, Land Use Districts, Chapter 131, Bulk Regulations, and Chapter 138, Rate of Growth Restrictions (ROGO/NROGO), to: E t m r r 85 Q Packet Pg. 829 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a (1) Provide regulatory authority to allow temporary emergency housing, not subject to the ROGO o permit allocation system, for temporary occupancy by residents displaced by natural or manmade disaster damage or by relief workers involved in reconstruction activities following a C natural or manmade disaster; .a (2) Provide regulatory authority to allow temporary non-emergency housing, not subject to the ROGO permit allocation system, for temporary occupancy by workers undertaking a long-term capital improvement project to provide site security for the capital improvement project site or to avoid delay in completing airport safety and capacity improvements on county-owned airport y properties. (c) Placement of temporary emergency housing on residential parcels. Notwithstanding the provisions > of Chapter 130, Land Use Districts, Chapter 131, Bulk Regulations, and Chapter 138, Rate of Growth Restrictions (ROGO/NROGO), temporary emergency housing may be placed on a residential parcel for temporary occupancy by residents who have been displaced by natural or manmade disaster damage subject to the following conditions: y m (1) The dwelling unit(s) on the subject parcel is lawfully established and has incurred sufficient o damage from the disaster to make the dwelling unit(s)uninhabitable as determined by verifiable c photographic evidence provided by the applicant to the Building Department, and/or an a inspection by an official from a federal or state governmental relief agency,the county Building c Department or the County Code Compliance Department; or the subject parcel has an already u_ m issued, unexpired building permit for the construction of a dwelling unit; c (2) A building permit must be issued within 90 days of placement of the temporary emergency a housing for repair of damages caused by the casualty event to make the dwelling unit habitable Q or the subject parcel must have an already issued, unexpired building permit for the r construction of a dwelling unit; c (3) A separate, no-fee building permit must be issued for the placement of the temporary N emergency housing, linked to the building permit issued for damage repair or linked to an issued, unexpired building permit for the development of a dwelling unit on the subject parcel. The building permit shall require approval by the Building Official of the unit's siting location on the r' parcel and authorization for connection of the unit to central sewer, an on-site wastewater c treatment and disposal system, an existing community wastewater treatment system; or use of a holding tank with a licensed septage hauler; (4) Only one temporary emergency housing unit shall be placed per each lawful dwelling unit and the temporary emergency housing unit may only be occupied by County residents who have O been displaced by natural or manmade disaster damage; and 0 (5) The temporary emergency housing unit may remain on the property for a period not to exceed 180 days from the date of building permit issuance or until the final inspection or certificate of a occupancy is issued on the repairs made to the dwelling unit, whichever comes first. A single O extension of up to an additional 180 days may be granted by the Building Official if he y determines that good cause has been shown for the need for an extension and that the p temporary emergency housing unit is adequately tied down and secured so as not to present an a undue hazard to persons or property in a high-wind or flood event. Expiration of the building c 0 permit for damage repairs or dwelling unit construction shall require immediate removal of the 0 temporary emergency housing unit from the site. However, nothing in this section shall prevent m the count or an state or federal authority to terminate without notice the authority to keep ° Y Y Y Y p c any temporary emergency housing units otherwise authorized under this section should it be 0 deemed required for the public safety. (d) Placement of temporary emergency housing on nonresidential properties or vacant residential properties. Notwithstanding the provisions of Chapter 130, Land Use Districts, Chapter 131, Bulk m r r 86 Q Packet Pg. 830 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 ra Regulations, and Chapter 138, Rate of Growth Restrictions (ROGO/NROGO), temporary emergency o housing may be placed on a nonresidential or mixed-use property or on publicly-owned lands or vacant residential properties, excluding lands designated for conservation and resource protection C for temporary occupancy by county residents displaced by natural or manmade disaster damage, .a subject to the following conditions: (1) A no-fee building permit must be issued for the placement of the temporary emergency housing unit(s). The building permit shall require approval by the Building Official and the Planning Director of a site plan indicating the location of the temporary emergency housing unit(s)on the y parcel, and authorization for the connection of the unit(s) to central sewer, an on-site wastewater treatment and disposal system(s),to an existing community wastewater treatment > 0 system or use of a holding tank with a licensed septage hauler; (2) The placement of temporary emergency housing on vacant residential properties is limited to travel trailers, RVs or similar sheltering units provided and licensed by FEMA; and (3) The temporary emergency housing unit(s) may remain on the property for a period not to m exceed 180 days from the date of building permit issuance. A single extension of up to an o additional 180 days may be granted by the Building Official if he determines that good cause has c been shown for the need for the extension and that the temporary emergency housing unit is a adequately tied down and secured so as not to present an undue hazard to persons or property c in a high-wind or flood event. However, nothing in this section shall prevent the county or any u_ m state or federal authority to terminate without notice the authority to keep any temporary c emergency housing units otherwise authorized under this section should it be deemed required a for the public safety. Q (e) Placement of temporary emergency housing for emergency relief workers. Notwithstanding the r provisions of Chapter 130, Land Use Districts, and Chapter 138, Rate of Growth Restrictions c (ROGO/NROGO), temporary emergency housing may be provided for temporary occupancy by N emergency relief workers involved in reconstruction activities, subject to the following conditions: m (1) An emergency directive or resolution of the BOCC must be issued authorizing the placement a rn and duration of the temporary emergency housing for relief workers; r (2) Placement of temporary emergency housing for relief workers must not impede or interfere c with other emergency and recovery operations or public safety; r (3) Temporary recovery or reconstruction housing facilities shall ensure that temporary electrical and sewage lines do not constitute an attractive nuisance to children or homeless persons in the area i.e., sufficient temporary fencing may be required b the Building Official); O (� p Y g Y q Y g )' � (4) A no-fee building permit must be issued for the placement of the temporary emergency housing 0 unit(s). The building permit shall require approval by the Building Official and the Planning Director of a site plan indicating the location of the temporary emergency housing unit(s)on the a parcel, consistent with the BOCC resolution, and a Department of Health permit authorizing the O connection of the unit(s) to an on-site wastewater treatment and disposal system(s) or to an y a existing community wastewater treatment system; p (5) Any required demolition or building permits for the related reconstruction activities must be a issued within 90 days from the placement of the temporary emergency housing for relief c 0 workers; 0 U (6) The temporary emergency housing unit(s) may remain on the site for a period not to exceed m the durations specified b the BOCC resolution, and may only be extended at the discretion of ° p Y Y Y c the BOCC by an additional resolution. However, nothing in this section shall prevent the county 0 2 or any state or federal authority to terminate without notice the authority to keep any temporary emergency housing unit otherwise authorized under this section should it be deemed E required for the public safety; m r r 87 Q Packet Pg. 831 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a (7) The only persons permitted to reside for any period in temporary emergency housing for relief o workers are individuals who are gainfully employed on a fulltime basis in completing cleanup and reconstruction efforts following a natural or manmade disaster. All residents of temporary C emergency housing for relief workers who were not permanent residents of the county prior to .a first occupying such housing facilities will be required to evacuate in accordance with local evacuation orders. Residents of any temporary emergency housing for relief workers who were permanent residents of the county priorto first occupying such housing facilities may not remain in temporary emergency housing for relief workers during any period when a local evacuation y order is in effect. (f) Placement of temporary non-emergency housing for contractors on county-owned airport > properties. Notwithstanding the provisions of Chapter 130, Land Use Districts,and Chapter 138, Rate of Growth Restrictions (ROGO/NROGO), temporary non-emergency housing may be placed on county-owned airport properties for temporary occupancy by contractors completing airport safety and capacity improvements subject to the following conditions: ° 2 (1) A building permit must be issued for placement of the temporary non-emergency housing o unit(s), and linked to existing airport construction permits. The building permit shall require c approval by the Building Official and the Planning Director of a site plan indicating the location a of the temporary non-emergency housing unit(s) on the parcel, and a department of health M_ permit authorizing the connection of the unit(s) to an on-site wastewater treatment and u_ m disposal system(s) or to an existing community wastewater treatment system. All units shall be c adequately tied down; a (2) Placement of temporary non-emergency housing for airport construction purposes must not Q impede or interfere with aviation operations or safety and must conform to any applicable FAA r regulations; c (3) Temporary non-emergency housing for airport construction purposes shall remain on the N property for a period not to exceed 30 days from the date of completion of the related airport construction work, unless extended by resolution of the BOCC. However, nothing in this section shall prevent the county or any state or federal authority to terminate without notice the r' authority to keep any temporary non-emergency housing unit otherwise authorized under this c section should it be deemed required for the public safety; and (4) The only persons permitted to reside for any period in temporary non-emergency housing units for airport construction purposes are individuals who while in the county are actually gainfully employed on a fulltime basis in completing airport safety and capacity improvements at a county O airport. All residents or occupants of temporary airport construction housing facilities must be 0 required to timely evacuate in accordance with local evacuation orders. (g) Placement of temporary non-emergency housing to provide site security for capital improvement a projects. Notwithstanding the provisions of Chapter 130, Land Use Districts, and Chapter 138, Rate O of Growth Restrictions (ROGO/NROGO), temporary non-emergency housing for temporary y occupancy by workers undertaking a long-term capital improvement project may be provided in p order to provide site security for the project site, subject to the following conditions: a (1) A resolution of the BOCC must be issued authorizing the placement of a temporary non- c emergency housing unit for site security.The resolution shall specify the location (placement of v the unit at the project site) and the duration of the temporary housing unit, not to exceed 180 days. No more than one temporary non-emergency housing unit shall be approved perproject ° Y p Y g Y g pp p c site. When considering such placement, the BOCC shall take into account the number of times o 2 a parcel has been used for temporary non-emergency housing purposes for capital improvement projects and shall consider compatibility, complications and other circumstances that may require a site to be utilized for more than 365 consecutive days and public comment. m r r 88 Q Packet Pg. 832 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 Ta (2) Placement of a temporary non-emergency housing unit for site security must not impede or o interfere with public safety. (3) The purpose of the temporary non-emergency housing unit shall be to provide security for the C project site. (4) A building permit must be issued for the placement of the temporary non-emergency housing unit for site security, linked to the building permits for the related construction activities (if applicable). The building permit shall require approval by the Building Official and the Planning Director of a site plan indicating the location of the temporary emergency housing unit on the y parcel, consistent with the BOCC resolution, and a Department of Health permit authorizing the connection of the unit to an on-site wastewater treatment and disposal system or to an existing > community wastewater treatment system. (5) The temporary non-emergency housing unit for site security may remain on the site for a period not to exceed the duration specified by the BOCC resolution, and may only be extended at the discretion of the BOCC by an additional resolution. When considering an extension, the BOCC 2 shall take into account the number of times a parcel has been used for temporary non- o emergency housing purposes for capital improvement projects and shall consider compatibility, y 0 complications and other circumstances that may require a site to be utilized for more than 365 a consecutive days and public comment. Nothing in this section shall prevent the county or any c state or federal authority to terminate without notice the authority to keep any temporary non- u_ m emergency housing unit otherwise authorized under this section should it be deemed required c for the public safety. a (6) The only persons permitted to reside for any period in temporary non-emergency housing for Q site security for a capital improvement project are individuals who are gainfully employed in r completing the capital improvement project.All residents of temporary non-emergency housing c for site security who were not permanent residents of the county prior to first occupying such N housing facilities will be required to evacuate in accordance with local evacuation orders. Residents of any temporary non-emergency housing who were permanent residents of the county prior to first occupying such housing facilities may not remain in temporary non- r' emergency housing for site security during any period when a local evacuation order is in effect. c (h) No clearing or filling of environmentally sensitive lands may occur as a result of providing any type r of temporary housing unit(s). (i) For all permitted temporary housing, upon expiration of relevant approvals and timeframes expressly set forth in the relevant authorization, the temporary housing shall be removed. O c 0 Sec. 103-2. -Temporary Uses. (a) Applicability. If not already provided for as a permitted use by the Land Development Code, a a temporary use is a permitted use in any land use (zoning) district, provided it meets the criteria set O forth in this section. This section shall not override or substitute for any other section of this Land y Development Code that requires another type of permit, certification or approval. p (b) Temporary uses,other than public assemblies and temporary construction staging areas.Approval a of a temporary use that is not defined as a public assembly in Section 101-1 or categorized as a c 0 temporary construction staging area pursuant to Section 6-3 shall be granted only if the following 0 criteria are met: (1) Prior to establishment of the temporary use,a special building permit approving the temporary use, and any associated temporary structures, shall be issued in accordance with this section 0 and Section 6-112; (2) No clearing or filling of environmentally sensitive lands shall occur to accommodate the temporary use; m r r 89 Q Packet Pg. 833 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 Ta (3) The temporary use shall not occur in any required setback or required parking area; and o (4) The temporary use shall be compatible with existing uses on surrounding properties, as determined by the Planning Director. If necessary, prior to issuance of a special building permit C allowing the temporary use,the Planning Director may require a meeting with the applicant,the .a Planning Director (or his/her designee), Building Official (or his/her designee), the Sheriff (or his/her designee), the Fire Chief (or his/her designee), and/or a representative of the county Health Department to negotiate mutually satisfactory conditions under which the temporary use may be approved to avoid substantial harm to the public health or safety and to minimize y or to avoid substantial harm to, or impairment of the normal use of, a public place or to avoid i>-% substantial harm to the environment. Depending on the nature and anticipated duration of the > temporary use, as a condition of approval to the special building permit, the Planning Director and Building Official reserve the right to: a. Require fencing, landscaping and/or other screening to limit potential visual and noise impacts of the temporary use on adjacent property owners; and b. Require full compliance with the surface water management provisions provided in Chapter o 114, article I and the bufferyard provisions provided in Chapter 114, article V. c (c) Public assemblies. A public assembly is a type of temporary use that is attended by members of the a general public, with or without an admission charge, when the duration of the event is less than M_ seven consecutive days and/or the anticipated daily attendance is expected to exceed 250 persons. u_ m Approval of a public assembly shall be granted in accordance with the provisions set forth in Chapter c 17, article 11, Public Assembly Permits. a Q r Code of Ordinances c Sec. 6-3. -Temporary construction staging areas. 2 A special permit may be granted by resolution by the board of county commissioners (BOCC)to a0' allow a property to be used as a construction staging area for an off-site project.The BOCC shall hold a a, public hearing on the request for a temporary construction staging area and shall issue a resolution c granting, granting with conditions or denying the request. The resolution shall take effect on the date of N enactment by the BOCC. ri (a) Applicability. A temporary construction staging area for an off-site project is a permitted activity -°'a in any land use(zoning)district, provided it is approved by a special permit and meets the criteria t7 set forth in this section. This special permit shall approve the temporary construction staging area location and use and shall not override or substitute for any other provision of the Florida o Building Code and Monroe County Code that require an additional type of building permit, certification or approval. a (b) Criteria. Approval of such a special permit shall be granted only if the following criteria are met: O (1) The temporary construction staging area shall serve a project being carried out in the U) vicinity of the construction staging area; o a (2) The temporary construction staging area shall serve a project being carried out by a r governmental agency; (3) The temporary construction staging area shall not be located in a tier I designated area; U (4) The property subject to the request shall be posted and surrounding property owners c within 300 feet shall be notified in writing at least 15 days prior to the BOCC public hearing, c 0 with the notice located so it shall be easily visible from all public streets and public ways 2 abutting the property; m E m r r 90 Q Packet Pg. 834 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 Ta (5) Prior to establishment of the temporary construction staging area, a special building o permit approving any associated temporary structure shall be issued in accordance with section 6-112; a (6) No clearing or filling shall occur to accommodate the temporary construction staging area; (7) Other than fencing, no temporary structure associated with a temporary construction staging area shall be located in any required setback, unless the BOCC determines the temporary construction staging may occur temporarily within the setbacks to alleviate increased public expenses; avoid threats to public health and safety; or the project work y cannot be readily performed otherwise; and (8) The temporary construction staging area shall be compatible with existing uses on > surrounding properties, as determined by the BOCC. If necessary, prior to issuance of a special permit allowing the temporary construction staging area, the BOCC may attach conditions to any special permit approval to a) avoid substantial harm to public health or safety; b) avoid substantial harm to, or impairment of the normal use of, a public place; and/or c) avoid substantial harm to the environment. Depending on the nature and o anticipated duration of the use, as a condition of approval to the special permit, the board c reserves the right to: a a. Provide a deadline for termination of the construction staging area; M_ b. Limit the hours of operation; u_ m c. Limit the type of equipment and materials on the site; c d. Require fencing, landscaping and/or other screening to limit potential visual and noise a impacts of the use on adjacent property owners; Q e. Provide for temporary setback variances to allow construction staging to occur r temporarily within the setbacks, provided the adjacent property owners submit letters c of no objections to the temporary variance; and N f. Require surface water management improvements to the affected site; and (9) The property shall be restored to its prior condition. rn r Sec. 6-112. -Temporary structures. c The building official may issue a special building permit for a limited time of not more than six months r for the erection of temporary structures, including but not limited to sheds,trailers,seats, canopies,tents, and fences used in construction work or for temporary uses and events. Any such permit for temporary uses shall be in compliancewith this section and the provisions of the Land Development Code,specifically O section 130-5. Any structures shall be completely removed upon expiration of the time stated in the 0 permit, which shall be the minimum amount of time necessary to accommodate the temporary use. In the event a temporary structure is required for more than six months for a construction-related project, a the applicant shall apply for a new special building permit prior to the expiration of the original building O permit. y 0 a ARTICLE I. - IN GENERAL c 0 U Sec. 11-1. -Authority of mayor to declare state of local emergency. (a) For definitional purposes,a state of emergency shall exist whenever there is an occurrence or threat thereof, whether accidental, natural or caused by man, in war or in peace, that results in or may 0 2 result in substantial injury or harm to the population and/or substantial damage to or loss of c property. m r r 91 Q Packet Pg. 835 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a (b) The mayor, mayor pro tem, or the sheriff shall have the authority to declare a state of local o emergency in the county, after consultation with the emergency management director.The duration of a state of emergency is limited to seven days; it may be extended in 72-hour increments. a (c) Failure to comply and promptly obey a lawful order issued during a state of emergency is unlawful. (d) In the event of a declared emergency, Monroe County is authorized by law to enter onto private land for removal of disaster-generated debris, in order to protect the safety, health, and welfare of the public; eliminate immediate threat of significant damage to improved public or private property; m and/or to ensure economic recovery of the affected community to the benefit of the community-at- y large. m Sec. 11-2. -Disaster-generated debris removal. (a) Intent and purpose. After declaration of a disaster in accordance with this chapter, the primary mission of the county will be to protect lives and property, restore governmental services and clear public streets and canals. Depending on the magnitude of the disaster and after accomplishment of the primary mission, resources may be available to the county that may not be available to a private o property owner. This ordinance will establish a process by which the county may evaluate and, if c necessary, remove disaster-generated debris from private rights-of-way or gated communities or a canals in the event of an immediate threat to life, public health and safety after a significant disaster. M_ While the county recognizes that, as a general proposition,the removal of disaster-generated debris u_ m from private property is the responsibility of the property owner,there are occasions when, because c of the magnitude of the disaster and the threat posed to life, health, and safety, there may be a a compelling need to remove debris from private rights-of-way and gated communities and canals as Q described in this ordinance. r (b) Definitions. The following words, terms and phrases, when used in this chapter, shall have the c meanings ascribed to them in this section, except where the context clearly indicates a different N meaning: Canal means an artificial waterway constructed to allow the passage of boats or other waterways inland. r County work forces means officers, employees, and agents of the county including, but not limited c to, contractor retained by the county to push, remove, store, or dispose of disaster-generated debris or r to otherwise act in response to the implementation of the county's disaster-generated debris removal management plan. Disaster-generated debris or debris means any material, including trees, branches, personal O property, marine vessels, and building material deposited on county-owned property or rights-of-way or 0 on private roads or in canals as a direct result of a major disaster or a catastrophic disaster. (1) The term includes, but is not limited to: a a. Vegetative debris, which means debris consisting of whole trees, tree stumps, tree O branches,tree trunks, and other leafy material. y b. Hazardous limbs and hazardous trees, which means limbs or trees damaged in a major p disaster or a catastrophic disaster and in danger of falling on primary ingress or egress a routes or on county rights-of-way. c c. Construction and demolition debris,which means debris created by the removal of disaster- 0 damaged interior and exterior materials from improved property such as lumber and wood, gypsum wallboard, glass, metal, roofing material, tile, carpeting and floor coverings, pipe, 0 concrete, fully cured asphalt, equipment, furnishings, and fixtures. 0 2 d. HHW, which means household hazardous waste such as household cleaning supplies, insecticides, herbicides, and other products or materials containing volatile chemicals that catch fire, react, or explode under certain circumstances, or that are corrosive or toxic. m r r 92 Q Packet Pg. 836 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 �a e. E-waste, which means electronic waste such as computer monitors, televisions, and other o such electronics that contain hazardous materials. f. White goods, which means discarded household appliances such as refrigerators, freezers, C air conditioners, heat pumps, ovens, ranges, washing machines, clothes dryers, and water .a heaters. m g. Putrescent debris,which means debris that will decompose or rot such as animal carcasses and other fleshy organic matter. h. Marine vessels, which is a nautical term that means all kinds of craft designed for y transportation on water, including but not limited to boats, kayaks, canoes and other watercraft. > (2) The term does not include: a. Debris on vacant lots, forests, heavily wooded areas, unimproved property, and unused areas. b. Debris on agricultural lands used for crops and livestock. c. Concrete slabs or foundations-on-grade. o d. Construction and demolition debris consisting of materials used in the reconstruction of c disaster-damaged improved property. a Private right-of-way means any non-public road located within the unincorporated area of Monroe M_ County with a designated name and road signage, the maintenance of which is not the legal u_ m responsibility of the county.The term includes, but is not limited to, roads owned and maintained by c homeowners' associations, including gated communities, mobile home parks and roads for which no a individual or entity has claimed or exercised maintenance responsibility, and canals.The term also Q includes the land under common ownership immediately adjacent to the travel lane or paved surface, or r if no such common ownership exists, the land lying within the three-foot roadside shoulder area on both c sides of the travel lanes or paved surface of such road. N Public right-of-way means land owned or controlled by the county and intended to be used for public passage, including but not limited to streets, alleys, sidewalks, canals, bike path, parkage and driveways constructed thereon. r' (c) Removal of debris from private rights-of-way. Following issuance of a local declaration of emergency c in accordance with F.S. ch. 252 and Monroe County Ordinance No. 028-1987, as may be amended N from time to time, the county shall have the right of entry and authority to remove disaster- generated debris located within unincorporated Monroe County on county-owned property, canals whether privately or publicly owned count owned roads and from private rights-of-way when O ( p � Y p Y ), Y- p � g Y � such debris is determined to pose an immediate threat to the health, safety and welfare of the 0 community. Pursuant to the authority set forth in article I of this chapter, the emergency management director shall determine whether there is an immediate threat to the public health, a safety,and welfare sufficient to warrant removal of said debris based on one or more of the following O factors: y (1) There is a significant likelihood that rescue vehicles will be significantly hindered from rendering p emergency services to residential and commercial property should the debris be allowed to a remain in place absent county removal. c (2) The type of debris is such that it may reasonably cause disease, illness, or sickness which could v injure or adversely affect the health, safety, or general welfare of those residing and working in the area if it is allowed to remain. c (3) The clearing is necessaryto effectuate orderlyand expeditious restoration of county-wide utility o 2 services including, but not limited to, water, sewer, power and telecommunications. (4) The debris prevents garbage collection thereby creating a public health and safety hazard. m r r 93 Q Packet Pg. 837 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 ra (5) The debris inhibits access to school buses and mass transit thereby interrupting recovery and o normalization post-disaster. (6) The debris becomes a fire hazard which is susceptible to igniting and causing damage to C property and risking the safety of the public. .a (7) The debris causes obstruction to mail boxes restricting the public's access to send and receive important documents. (8) The debris is likely to harbor vermin and reptiles that are potentially poisonous. (9) The debris contains contaminants which have a reasonable likelihood of leeching into the soil y and/or aquifer of the county. (10) The debris has a substantial negative impact in preventing or adversely affecting emergency > repairs to buildings and/or property. (11) The debris presents a reasonable danger of being transported by wind and/or water into the surrounding areas of the county and thereby increasing the cost of recovery and removal. (12) The debris poses a significant likelihood of, if left over time, producing mold which would be injurious to public health. o (13) The presence of the debris significantly adversely impacts the county's recovery efforts. c (14) The debris significantly interferes with drainage or water runoff,so as to be a significant hazard a in the event of significant rainfall. (15) The sheer volume of the debris is such that it is impractical and unreasonable to remove in an u_ m orderly and efficient manner absent action by the county. c (16) The type, extent and nature of the debris is such that it would cause much greater damage if a the debris was not removed immediately. Q (17) The debris in the canals, including submerged or partially submerged vessels and other debris, r is rendering the canals impassible or extremely dangerous to vessels, preventing movement c down the canals by first responders as well as citizens in the area. N (d) Responsibility of private property owners. (1) Any individual who places debris in the private or public rights-of-way shall be responsible for assuring that the placement of any disaster-generated debris for removal by county work forces r' satisfies each of the following conditions: c a. The disaster-generated debris shall be neatly stacked, piled, or placed with its leading edge r lying within the three-foot roadside shoulder area on either side of the travel lanes of the road. b. The disaster-generated debris shall be separated into stacks or piles of the following types O of debris: 0 1. Putrescent debris and mixed common household items. 2. Vegetative debris. a 3. Construction and demolition debris. O 4. White goods. y 5. Hazardous household waste and electronic waste. 0 c. The disaster-generated debris shall be placed so that it does not block the roadway, traffic a signs and signals, or stormwater structures. c d. The disaster-generated debris shall be placed so that it is not under any power lines, not on v top of any water meters,or not within three feet of any power poles,fire hydrants,vehicles, m mailboxes, or fences. c (2) Any damage to personal property by county work forces resulting from the placement of o 2 disaster-generated debris in a manner inconsistent with this section shall be the responsibility of the private property owner, or individual otherwise in possession of private property, who misplaced such debris. m r r 94 Q Packet Pg. 838 D.3.a Monroe County Post-Disaster Recovery Strategy Operational Framework 2020 ra (3) Any owners of private property, or any individuals otherwise in possession of private property, o who stack, pile, or otherwise place anything for removal on county rights-of-way or on private roads which is deemed not to be disaster-generated debris, shall be responsible for removing C such unauthorized debris no later than 24 hours after notification of such removal requirement .a by a member of the county work forces. Any such owner or other individual who fails to timely comply with such removal requirement shall thereafter be responsible for any costs associated with the removal of such unauthorized debris by county work forces. (e) Indemnification and hold harmless. Prior to removal of debris from private rights-of-way by the y county, as contemplated herein, each property owner adjacent to a private road or street or gated i>-% community association shall indemnify and hold harmless,to the maximum extent permitted by law, c the federal, state, and local government and all employees, officers and agents of the federal, state, m and local government connected with the rendering of such service. (f) Emergency roadway clearance. Nothing contained herein shall preclude a first response by the county to clear and push debris from all rights-of-way (both public and private) necessary for the movement of emergency vehicles including police,fire and ambulance within the first 70 hours after o a disaster declaration. c a c ii m O a a Q r c O N m a rn r O M N rl d fSf C O r cC i d CL O 0 a r c O U d O c O r c d E t c.> cc r r 95 Q Packet Pg. 839 D.3.a c O r m m a O c m a� m r m r y m O m a m r m 0 r O a m c ii m o a Q c MONROE COUNTY N FLORIDA d r January 2020 M N rl d fSf C O r m i d CL O 0 a r c O U d O c O r c d E t c.> cc r r Q Packet Pg. 840 �ps O'�7 of cp�''y UNITED STATES DEPARTMENT OF COMMERCE Economic Development Administration Atlanta Regional Office �+res d' Suite 1820 _ 401 West Peachtree St., N.W. x Atlanta, Georgia 30308-351 O In reply refer to: Investment No. 04-69-07341) o r ra L Ms. Helene Wetheringtan Q0 Disaster Recovery Director Monroe County 1 IOU Simonton Street a� Kew West, Florida 33040-5714 L Dear Ms. Wetherington: m am pleased to inform you that the Department of Commerce's Economic Development Administration p (EDA) has approved your application for a 580,000 FDA investment to support the completion of a Post Disaster y Recovery Strategy (PDRS) for the Monroe County. L Enclosed are two signed copies of the Financial Assistance Award. Your agreement to the terms and conditions of the award should be indicated by the sianature of tiour principal official on each of the signed copies y of the Financial Assistance Award. One of the executed copies should be returned to H. Philip Paradice,Jr., Regional Director, Atlanta Regional Office, Economic Development Administration,401 West Peachtree Street, a N.W, Suite 1820, Atlanta. Georuia 30308-3510. if not signed and returned within 30 days of receipt, EDA may declare the Award null and void. c ii Please do not make any commitments in reliance on this awward until you have carefully reviewed and c accepted the terms and conditions. Any commitments entered into prior to obtaining the approval of EDA in Q. accordance with its regulations and requirements will be at \our own risk. Q- Q FDA's mission is to lead the federal economic development agenda by promoting innovation and � competitiveness, preparing American regions for growth and success in the worldwide economy. EDA implements Y (his mission by rnakim, strategic investments in the nation's most economical]\distressed communities that ra encourage private sector collaboration and creation of higher-skill. hiolwer wage.jobs. EDA investments are results a driven, embracing the principles oftechnological innovation, entrepreneurship and regional development. 3 I share your expectations regarding the impact of this investment and look forward to working with you to Q r meet the economic development needs of your communit%. ,L^ V Si cerely, r c m H. Philip Paradice, Jr. a Regional Director L 2 Enclosures: Form CD-4�0 Financial Assistance Awvard (2) y Attachment A Department of Commerce Financial Assistance Standard Terms (n and Conditions, dated October 9,2018 Attachment B Specific Award Conditions Q Attachment C— Line Budget Item w OIG Fraud Awareness Training ACH Vendor'Miscellaneous Payment Enrollment Form E t L) ra U, Q Packet Pg. 841 D.3.b m FORM CD.450 U.S. DEPARTMENT OF COMMERCE (REV 10117) ITJ GRANT CCDOPERATIVEAGREEMENT Ue FINANCIAL ASSISTANCE AWARD FEDERAL AWARD IpNUMBER 0 04-69-07349 4 L RECIPIENT NAME PERIOD OF PERFORMANCE d 13 Monroe County 12 months after date of EDA approval 0 STREET ADDRESS FEDERAL SHARE OF COST ftf 1100 Simonton Street $ 80,000.00 r CITY,STATE,ZIP CODE RECIPIENT SHARE OF COST i r Key West,FL 33040-5714 $ 20,000.00 to Authority TOTAL ESTIMATED COST ; O Public Works&Economic Development Act of 1965,as amended J42 U.S.C.§3121,et.seq.} $ 100,000.00 d CFDA NO.AND NAME L 11.307 Economic Adjustment Program N tts PROJECT TITLE to Post Disaster Recovery Strategy N O This Award document(Farm CD-450)signed by the Grants Officer constitutes an obligation of Federal funding.By signing this Form CD-450,the d Recipient agrees to comply with the Award provisions checked below and attached.Upon acceptance by the Recipient,the Form CD-450 must be signed by an authorized representative of the Recipient and returned to the Grants Officer.If not signed and returned without modification by the Recipient within 30 days of receipt,the Grants Officer may unilaterally withdraw this offer and de-obligate the funds. tL d O 0 DEPARTMENT OF COMMERCE FINANCIAL ASSISTANCE STANDARD TERMS AND CONDITIONS(09 October 2018)(Attachment A) rL iZ Cl R&D AWARD Q ❑ FEDERAL-WIDE RESEARCH TERMS AND CONDITIONS,AS ADOPTED BY THE DEPT.OF COMMERCE Y 0 SPECIAL AWARD CONDITIONS(See Attachment B) L1 M LINE ITEM BUDGET(See Attachment C} d 'a L ❑x 2 CFR PART 200,UNIFORM ADMINISTRATIVE REQUIREMENTS,COST PRINCIPLES AND AUDIT REQUIREMENTS AS ADOPTED PURSUANT TO 2 CFR§1327.101 Q r O 48 CFR PART 31,CONTRACT COST PRINCIPLES AND PROCEDURES C L C MULTI-YEAR AWARD:PLEASE SEE THE MULTI-YEAR SPECIAL AWARD CONDITION. (� ❑ OTHER(S): d E d iZ CL 7 to L DATE to SIGNATURE OF DEPARTMENT OF COMMERCE GRANTS OFFICER N 17 H. Philip Paradise,Jr., Director,Atlanta Re 7 b + W PRINTED NAME,PRINTED TITLE,AND SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL OAT€ �.i C d E L Roman Gastesi,County Administrator, Monroe County r r Q Packet Pg. 842 D.3.b Attachment B U.S. DEPARTMENT OF COMMERCE Economic Development Administration SPECIFIC AWARD CONDITIONS O Ta c Recipient: Monroe County ° 1100 Simonton Street Key West, Florida 33040-5714 °' O c Award No.: 04-69-07349 a► m r 1. PROJECT: This investment supports the development of a comprehensive Post Disaster Recovery L r Strategy (PDRS) for Monroe County. The goal of the PDRS is to help Monroe County build a stronger, safer and resilient community post Hurricane Irma. O 2. PROJECT DEVELOPMENT TIME SCHEDULE: The Recipient agrees to the following Project development time schedule: L m r N Time allowed in Financial Assistance Award after EDA Award date: N Award Period ..................................................................... 12 months r N O Project Closeout - All Project closeout documents including the final financial information and a any required program reports shall be submitted to the Government not more than 90 days = after the date the Recipient accepts the completed project form the contractor(5). The Recipient shall pursue diligently the development of the Project so as to ensure completion ° P� P g Y P 1 P Q. within this time schedule. Moreover, the Recipient shall notify the Government in writing of any °' Q event which could delay substantially the achievement of the Project within the prescribed time limits. The Recipient further acknowledges that failure to meet the development time schedule may result in the Government's taking action to terminate the Award in accordance with the regulations set forth at 2 CFR § 200.338. a L 3. PROCUREMENT:The Recipient agrees that all procurement transactions shall be in accordance with Q Department of Commerce Regulations at 2 CFR § 200.317. �a L 4. GRANT ADMINISTRATOR: The Grant Administrator for the Project is: O Ta r H. Philip Paradice, Jr. Director, Atlanta Region Economic Development Administration a ° 5. The FEDERAL PROGRAM OFFICER is responsible for the programmatic, technical, and/or scientific y r aspects of this Award: N Lee H. Mertins o Area Director p Economic Development Administration w Atlanta Regional Office (404) 730-3015 t Imertins@eda.gov ° �a r r Q !Award # 04-69-07349 Page 1 Packet Pg. 843 D.3.b 6. The PROJECT OFFICER is responsible for administrative coordination and liaison with the Recipient. This individual receives appropriate material from the Recipient for administrative processing.The Program Officer's name, address, telephone number, and email address are: C9 Joy Wilkins Program Analyst ° r Economic Development Administration L m 401 West Peachtree Street, NW, Suite 1820 °' O Atlanta, Georgia 30308-3510 404-730-3017 jwilkins@eda.Rov a► m r �a L 7. AWARD DISBURSEMENTS: Reimbursable basis only: EDA will make Award payments using the in Department of Treasury's Automated Standard Application for Payments (ASAP) system. The recipient is required to furnish documentation as required by ASAP including but not limited to c Recipient and Requestor Identification Numbers. Complete information concerning the ASAP system may be obtained by visiting www.fms.treas.pov/asap. r N The "Request for Reimbursement" (SF-270) is used to request payment, which will be approved by y the Project Officer. Please note that disbursements cannot be processed until the attached Standard r Form 3881, ACH Vendor/Miscellaneous Payment Enrollment Form is completed and returned. The a form must be completed by the respective parties (EDA, Recipient Bank, and Recipient). A new form is required for each Award. Return the completed form with the executed Award documents to the ii Project Officer at Economic Development Administration, 401 West Peachtree Street, N.W., Suite 1820, Atlanta, Georgia 30308-3510. o °. °. 8. REAFFIRMATION OF APPLICATION: Recipient(s) acknowledges that Recipient's application for this Q Award may have been submitted to the Government and signed by Recipient(s), or by an authorized representative of Recipient, electronically. Regardless of the means by which Recipient(s) submitted Nd its application to the Government or whether Recipient or an authorized representative of Recipient (L submitted its application to the Government, Recipient(s) hereby reaffirms and state that a.) all data 'a in said application and documents submitted with the application are true and correct as of the date 3: 3 of this Award and were true and correct as of the date of said submission, b.) said application was as Q r of the date of this Award and as of the date of said application duly authorized as required by local L law by the governing body of the Recipient(s) and c.) Recipient(s) confirms that it will comply with C9 the Assurances and Certifications submitted with, or attached to, said application. The term r "application" includes all documentation and any information provided to the Government as part of, and in furtherance to, the request for funding, including submissions made in response to m information requested by the Government after submission of the initial application. a ° 9. RECIPIENT'S DUTY TO REFRAIN FROM EMPLOYING CERTAIN GOVERNMENT EMPLOYEES: For the ; two-year period beginning on the date the Government executes this Award, the Recipient(s) agrees N that it will not employ, offer any office or employment to, or retain for professional services any o person who, on the date the Government executes this Award or within the one-year period ending o on that date: w r a. Served as an officer, attorney, agent, or employee of the Government; and b. Occupied a position or engaged in activities that the Assistant Secretary determines t involved discretion with respect to the Award of Investment Assistance under PWEDA. r r Q Award # 04-69-07349 Page 2 Packet Pg. 844 D.3.b The two-year period and associated restrictions referenced above also shall apply beginning on the date the Government executes any cost amendment to this Award that provides additional funds to the Recipient(s). C9 10. FREEDOM OF INFORMATION ACT(FOIA); EDA is responsible for meeting its Freedom of Information 0 Act (FOIA) (5 U.S.C. § 522) responsibilities for its records. DOC regulations at 15 CFR Part 4 set forth r the requirements and procedures that EDA must follow in order to make the requested material, CL m information, and records publicly available. Unless prohibited by law and to the extent required p under the FOIA, contents of applications and other information submitted by applicants may be c released in response to a FOIA request. Applicants should be aware that EDA may make certain application information publicly available. Accordingly, the applicant should notify EDA if it believes any application information to be confidential. L r 11. SCOPE OF WORK: Recipient(s) agrees to undertake, prosecute and complete the Scope of Work (SOW) for this Project funded by this Award which SOW is approved and agreed to by the 0 Government as subsequently amended in mutually agreed upon written change order(s) and/or SOW amendment(s), if any. The SOW shall be as set forth and described in a.) the application submitted by Recipient(s) and/or Recipient's authorized representative(s) to the Government for this Award together with b.) all enclosures, materials, documents and other submittals 2 accompanying and supporting the application, c.) all additional materials, documents and/or correspondence requested by the Government and submitted by Recipient(s) and/or Recipient's 0 IL authorized representative(s) in support and furtherance of the application and d.) such change(s) and/or SOW amendments, if any, requested in writing by the Recipient(s) and/or Recipient's LL authorized representative subsequent to the date of this Award and approved and agreed to in m writing by the Government. To the extent such additional materials, documents and/or 0 correspondence amends and/or clarifies the application, such amendment or clarification shall be C controlling. It is agreed that the Recipient(s) and Government intend that the SOW describes a discrete, detailed and specific project that is funded and authorized by this Award and to that end the application and the above described additional information shall be fairly construed to and shall describe the SOW. As more particularly described in the item B-2 of the ED-900 of the grantee's a application. L 12. REFUND CHECKS, INTEREST OR UNUSED FUNDS: Treasury has given the ERA two options for having Q payments deposited to our account with it: L C9 The first one is Pay.Gov. This option allows the payee to pay EDA through the Internet. The payee will have the option to make a one-time payment or to set up an account to make regular E payments. m Q. 0. 0 The second option is Paper Check conversion. All checks must identify on their face the name of Cn L the DOC agency funding the award, award number, and no more than a two-word description to identify the reason for the refund or check. A copy of the check should be provided to the y �a N Federal Project Officer. This option allows the payee to send a check to NOAA's accounting o office, who processes EDA's accounting functions at the following address: U.S. Department of Q Commerce, National Oceanic and Atmospheric Administration, Finance office, AOD, EDA Grants, w 20020 Century Boulevard, Germantown, MD 20874. The accounting staff will scan the checks in encrypted file to the Federal Reserve Bank, and the funds will be deposited in EDA's account. E While this process will not be an issue with most payees who are corporations, it could be an issue for individuals sending EDA funds. Please make note of the following. Q Award # 04-69-07349 P Ig 3 Packet Pg. 845 D.3.b Notice to Customers Making Payment by Check m If you send EDA a check, it will be converted into an electronic funds transfer by copying your O check and using the account information on it to electronically debit your account for the amount of the check. The debit form your account will usually occur within 24 hours and will ° appear on your regular account statement. m 0. O You will not receive your original check back. Your original check will be destroyed, but a copy of it will be maintained in our office. tlf the EFT cannot be processed for technical reasons, the copy will be processed in place of the original check. If the EFT cannot be completed because of r insufficient funds, we will charge you a one-time fee of $25.00, which will be collected by EFT. L r 13. WASTE, FRAUD AND ABUSE: Consistent with 2 CFR part 200, Recipient personnel responsible for managing the Recipient's finances and overseeing any contractors, sub-contractors or sub-grantees, 0 will complete the training PowerPoint entitled "Compliance with EDA Disaster Assistance Program � Requirements" and return the signed Certificate of Training Completion (page 38) to EDA along with the signed CD-4S0 within 30 days of receipt. N Further, Recipient will monitor award activities for common fraud schemes, such as: 0 IL • false claims for materials and labor, c ii • bribes related to the acquisition of materials and labor, 0 L Q • product substitution, Q • mismarking or mislabeling on products and materials, and Y V • time and materials overcharging. a L Should Recipient detect any suspicious activity, Recipient will contact EDA staff listed above and the Q Office of Inspector General, as indicated at https://www.oig.doc.gov/Pages/Contact-Us.aspx, as soon as possible. L C9 14. IN-KIND CONFIRMATION: No later than fifteen (15) days prior to submerging a Final Disbursement c Request, the Recipient agrees to provide a final accounting of the in-kind match showing a E breakdown of expenses including hours per individual and hourly rates. The Government will have m 0. the right to seek additional back-up information for all in-kind statements provided by the Recipient. 0- 0 L N N Q W r C d E t c.� r r Q Award # 04-69-07340 Page 4 Packet Pg. 846 D.3.b Attachment C Line Item Budget c� Monroe County o r L Q 04-69-07349 Personnel $20,000 L Fringe Benefits ) Travel > O Supplies L Contractual $80,000 y N Total Direct Charges $100,000 N O d C LL Total $100,000 > O L Q Q Q Y V M d L Q ,L^ V C� C 2 Q Q M L N N Q W r C d E t c.� r r Q Packet Pg. 847 D.3.c • AMENDMENT 1 TO THE INTERLOCAL AGREEMENT BETWEEN SOUTH FLORIDA REGIONAL PLANNING COUNCIL AND MONROE COUNTY r THIS AMENDMENT 1 to the INTERLOCAL AGREEMENT(ILA) is entered into this day of co 2019 between Monroe County, a political subdivision of the State of Florida (herein after"COUNTY") > and the South Florida Regional Planning Council,a state regional planning agency(herein after"SFRPC") WHEREAS,on May 22, 2019 the parties executed an ILA outlining scope of services to develop a Post ; Disaster Recover Strategy(PDRS)for Monroe County;and o WHEREAS, it is necessary to revise Attachment 1-Scope of Service and Timeline and Attachment 2-Task � Delivery and Payment Schedule to extend the dates as set forth in the Updated and Amended Attachment 1 and a° I 2. M NOW THEREFORE,in consideration of the mutual promises contained herein,the COUNTY and the SFRPC c agree to amend the ILA as follows: Q. Q. Q 1. Amend Attachment 1-Scope of Services and Timeline to include the Updated and AmendedCL .. Attachment 1 as set forth herein. E E 2. Amend Attachment 2-Task Delivery and Payment Schedule to include the Updated and Amended Attachment 2 as set forth herein. 3. All other terms and condition of the ILA are in effect and remain unchanged. r IN WITNESS WHEREOF each party hereto has caused this Agreement to be executed by its duly authorized representative. v a U- (SEAL) BOARD OF COUNTY COMMISSIONERS co Attest: KEVIN MADOK,CLERK OF MONROE COUNTY, FLORIDA m 0 BY BY r Deputy Clerk Mayor/Chairman E (SEAL) Attest: South Florida Regional Planning Council E Q Isabel Cosio Carballo, MPA 8y BA� c Executive Director,SFRPC 0 Title m 0 Date �l g -I °I 0 U APPROVED AS TO FORM APPROVED AS TO FORM a u- co 4l�41 COUNTY ATTORNEY'S OFFICE SAIV16tLS.GOREN,E . MONROE COUNTY ATTORNEY General Counsel to SFRPC / D A T ORMCHRI : Q � 7 STINE LI]IQBERT-BARROWS ASSISTANT 0 ATT RNEY DA E: Packet Pg. 848 D.3.c c �a ATTACHMENT 1 m r UPDATED AND AMENDED r Monroe County Post-Disaster Recovery Strategy m 0 Scope of Services and Timeline L The Monroe County Post-Disaster Recovery Strategy (PDRS) will serve as a comprehensive strategy to guide major y long-term recovery projects and priorities for the county and its municipal jurisdictions including the cities of Key y West, Marathon, Key Colony Beach, Layton and the Village of Islamorada. This strategy will reflect the guidance N and best practices provided by the State of Florida, Federal Emergency Management Agency and the American 0 CL Planning Association. This strategy will address the following five priority areas for the recovery of Hurricane Irma as well as set up operational functions for future disasters. LL m 1. Community Planning and Capacity Building: This priority area will focus on current ongoing community L planning efforts as well as help to develop additional efforts that may be needed to carry out PDRS a objectives. Q Q. E 2. Economic Recovery—Business and Tourism: Economic recovery and revitalization strategies should focus y on supporting the tourism economy and businesses, with full participation from business leaders and Chambers of Commerce. m t r 3. Housing: This priority area will focus on ongoing workforce and affordable housing challenges in the 3 U community and build strategies for addressing the needs of residents in the post-disaster environment. It CL will also build an operational component for addressing temporary housing needs in the wake of future LL disasters. m 4. Infrastructure Systems: This priority area will focus on the opportunity to build resilience and support a, economic revitalization efforts. While repair and reconstruction efforts are well on their way, additional r c areas of vulnerability will be identified, along with strategies to make the community more resilient to future disaster impacts. This may include commercial corridor enhancement opportunities, augmenting communication system interruptions, building more resilient water supply infrastructure and exploring E alternative transportation options. Q r N 5. Finance and Administration: This priority area will focus on developing a strategy to make needed changes to policies and procedures in the post-disaster environment, as well as implement funding o U requests to support projects. 0 L C0 G U d W u- c d E t v �a r r Q Packet Pg. 849 D.3.c In addition; the following two areas will be captured, based on existing ongoing local efforts. �a 6. Natural and Cultural Resources— Environment: This priority area will focus on how to integrate ongoing environmental and natural/cultural resource efforts and build a unified vision to balance environmental restoration and preservation with other community interests. U) m 0 7. Health and Human Services — Unmet Human Needs: This priority area will focus on ongoing needs to support the health and wellbeing of members of the community, especially low-income residents and senior citizens, who experience challenges in the wake of a disaster. n �a Task 1: Project Management Kick-Off Meeting and Detailed Project Management Plan 0 The kick-off meeting will be held within 15 business days of contract execution, unless Monroe County and the a �a South Florida Regional Planning Council determines that scheduling conflicts with key stakeholders do not allow ii for adequate participation. The purpose of this meeting is to discuss the project purpose, goals, deliverables, > timeline and administrative details. At this meeting, the South Florida Regional Planning Council will detail to the Q. Monroe County Project Management Team the project scope and project management timeline and receive C feedback from kick-off meeting participants on how to best proceed with the project. Monroe County willCL determine the membership of the Monroe County Project Management Team.The meeting may be conducted via E conference call or in-person. Monroe County, in partnership with its municipal jurisdictions, will provide the audio y communications technology to conduct conference calls. m Deliverables: 1. Kick-Off Meeting Agenda v 2. Kick-Off Meeting Summary W LL 3. Project Management Plan cn Proposed Timeline: May 23—June 1, 2019 (Status: Complete) a� .y Task 2: Draft Summary of current local recovery plans, policies and status of disaster impacts and recovery m activities to-date in Monroe County and its municipalities E m Within five days of the kick-off meeting, the county and municipalities will send supporting recovery policies E (including legal policies), procedures, administrative codes and after-action reports, which have guided post- disaster recovery and redevelopment to-date in Monroe County and its municipalities.This can include: T_, 1. Local comprehensive plan policies, _ 0 2. Local recovery plans, ° U 3. Post-disaster recovery ordinances, c 0 4. Housing strategies, and = 0 5. Any other documents that the cities or counties feel are critical to include in post-disaster recovery. U d Within two-weeks of the kick-off meeting, the South Florida Regional Planning Council will prepare a Post-Disaster U_ Analysis that includes the following sections: r c m E 1. Executive Summary of the Post-Disaster Analysis 2. Analysis of current plans, policies and procedures which were inadequate to address post disaster Q recovery and will require revision Packet Pg. 850 D.3.c 3. A summary of disaster impacts in Monroe County and its municipalities 4. A summary of current projects and programs that are underway to address disaster impacts. 5. A summary of remaining gaps and unmet needs 6. Recommendations for revisions to current plans and policies L y.+ U) Deliverables: Post-Disaster Analysis c m Proposed Timeline:June 14, 2019 (Status: Complete) L m �a Task 3: Post-Disaster Recovery Strategy Stakeholder Group 0 The South Florida Regional Planning Council will prepare a list of potential local and regional stakeholders to be N included in each of the five-priority area working groups. This group will include county and municipal staff as a well as other leaders in the community from the private sector and non-profit community. ii 0 Deliverables: 0 L List of Post-Disaster Recovery Strategy Stakeholder Group Members a Q Proposed Timeline: May 29, 2019 (Status: Complete) Q. E �a Task 4: Draft Strategic Planning Workshop Session and Supporting Materials Ta a� The South Florida Regional Planning Council will develop workshop support materials for each of the five priority area work groups. The focus areas, Finance and Administration, and Environment may not result in separate working groups but will be supported through interagency coordination via conference calls. The workshop v materials will include a summarized version of the Post-Disaster Analysis, outline of the PDRS, agenda, discussion W questions and worksheets for each focus area, and an online survey distributed in advance of the meeting. In cn addition, the South Florida Regional Planning Council will prepare a detailed process agenda for the Monroe J? County Project Management Team that will describe meeting objectives, format and a script on how the meeting will be ran efficiently, with full participation of stakeholders to achieve defined meeting outcomes. a� .y Deliverables: m E 1. Process agenda 2. Outline of PDRS E Q 3. Meeting agenda N r Proposed Timeline: May 29, 2019 (Status: Complete) 0 m 0 L r_ Task 5:Workshop Preparation Coordination Call with Monroe County Project Management Team 0 2 The South Florida Regional Planning Council will conduct a conference call with the Monroe County Project v CL Management Team to ensure that the workshop will meet all project goals. At least one week in advance of this W LL meeting, the South Florida Regional Planning Council will provide a copy of a detailed process agenda to the U) Monroe County Project Management Team for review. E t �a r r Q Packet Pg. 851 D.3.c Deliverable: c �a 1. Meeting summary m r �a Proposed Timeline: May 29, 2019 (Status: Complete) Task 6: Strategic Planning Workshop c Based on the input received from the Monroe County Project Management Team, the South Florida Regional Planning Council will finalize all meeting materials and carry out the on-site workshop with stakeholders, as L m described in the process agenda. Following the meeting, the South Florida Regional Planning Council will develop a summary of workshop outcomes to be included in the PDRS. The workshop is currently scheduled for June 3, Mn 2019 in Marathon, Florida. 0 IL Deliverables: E c ii 1. Attend workshop and provide summary of workshop outcomes c L Q Proposed Timeline: June 7, 2019 (Status: Complete) Q sa. Task 7:Operational Recovery Support Functions E �a r Based on the ad hoc structure that was formed post-Hurricane Irma and guidance from FEMA's National Disaster Recovery Framework, the South Florida Regional Planning Council will develop operational recovery support functions (RSF) for Monroe County to be implemented in future disasters. This will memorialize the roles and r responsibilities that many individuals played in the wake of Hurricane Irma, as well as build in best practices from 3: FEMA's National Disaster Recovery Framework. U IL W a_ Cn Deliverables: 1. Draft Operational Recovery Support Functions with roles and responsibilities defined. c a► .N r Proposed Timeline: September 30, 2019 = m E Task 8:Workshop Preparation Coordination Call with Monroe County Project Management Team and Proposed m RSF leads E Q At least one week in advance of this conference call, Monroe County will distribute the Draft Operational n Recovery Support Functions to all proposed RSF leads for review and consideration. The South Florida Regional r Planning Council will then lead a conference call discussion to get buy-in from participants and solidify roles and c responsibilities. U m 0 L Deliverables: o IL 1. Meeting Summary W a_ Cn Proposed Timeline: October 15, 2019 m E t �a r r Q Packet Pg. 852 D.3.c Task 9: Operational Recovery Support Functions Workshop The South Florida Regional Planning Council will facilitate a workshop with all RSF leads and RSF participants to describe roles and responsibilities in the post-disaster environment. This is meant to serve as an opportunity to introduce the way that this group can interact with the state and federal recovery support functions as well as allow all RSFs to understand how their role fits into the bigger picture of long-term recovery. 0 Deliverables 0 0 1. Summary of workshop outcomes �a Proposed Timeline: October 30, 2019 0 Task 10: Draft Post-Disaster Recovery Strategy a Based on the outline developed earlier in the project, along with the Post-Disaster Analysis and feedback from the strategic planning session and Operational Recovery Support Functions, the South Florida Regional Planning LL 0 Council will prepare the final Post-Disaster Recovery Strategy. This will include a detailed, prioritized list of site- c specific projects, which will expedite recovery in Monroe County as well as a series of graphic tools to clearly and a simply communicate the project priorities to a larger audience. For each project, the South Florida Regional Q Planning Council will develop implementation strategies including funding recommendations, if needed, as well as Q. potential partners and an analysis of regulatory, political and environmental challenges. The plan will be developed in draft form for review by all stakeholders and final approval by the Monroe County Board of County �a Commissioners and its municipalities. t r Deliverables: 3: CU d 1. Draft Monroe County Post-Disaster Recovery Strategy in Word and PDF format. U_ 2. Presentation of the Draft Plan to the PDRS Stakeholder followed by a presentation to the Monroe County U), Commission 3. Finalization of Plan .y Proposed Timeline: November 30, 2019 E Print PDRP: The South Florida Regional Planning Council will reserve funding for professional printing of an estimated 200 bound final Post-Disaster Recovery Strategies that are color,two-sided and up to 100 pages in Q length. n r Proposed Timeline for Printing and Delivery to Monroe County: By no later than January 15, 2020 � 0 CU In person Meetings, as coordinated by the County: Consultant will attend in person meetings before the public, 0 0 special interest groups, Board of County Commissioners or other groups, as coordinated by the County,for all c tasks included in this phase for$2000 per meeting per person. 2 CU d The total fee for travel shall not exceed $8,000.00 U_ U) r c 0 E �a r r Q Packet Pg. 853 D.3.c ATTACHMENT 2 c UPDATED AND AMENDED a� m r Task Delivery and Payment Schedule r co This is a fee/deliverables-based contract: 0 "'� .I m • � Task 1: Project Management Kick-Off Meeting and Detailed Project May 23—June 1, $4,535.00 Management Plan 2019 (Complete) 0 Task 2: Summary of current local recovery plans, policies and status of $15,040.00 0 disaster impacts and recovery activities to-date in its municipalities June 14,2019 c (Complete) a Task 3: Post-Disaster Recovery Strategy Stakeholder Group May 29, 2019 $2,625.00 (Complete) u_ Task 4: Draft Strategic Planning Workshop Session and Supporting $5,490.00 0 Materials May 29, 2019 Q• Q. (Complete) a — p p y _ $1,910.00 ci Task 5: workshop Preparation Coordination Call with Monroe Count Project Management Team May 29, 2019 (Complete) Task 6: Strategic Planning Workshop (scheduled June 3, 2019) June 3, 2019 $10,265.00 (Complete) — Task 7: Operational Recovery Support Functions Sept. 30, 2019 $4,535.00 Task 8: Workshop Preparation Coordination Call with Monroe County $1,885.00 a Project Management Team and Proposed RSF Leads Oct. 15, 2019 W — a_ Task 9: Operational Recovery Support Functions Workshop Oct. 30, 2019 $6,365.00 co Task 10: Draft Post-Disaster Recovery Strategy Nov. 30, 2019 $14,950.00 SUBTOTAL $67,600.00 m Estimated Travel ** As incurred $7,500.00 Estimated Graphics Support/Print/ Delivery of 200 bound copies** By no later than $4,000.00 January 15, 2020 E Miscellaneous ** As incurred $900.00 ** Resources in these lines may be used in similarly starred lines to address shortfalls if needed. Q r c 0 0 U d 0 c 0 U a Q: a_ co r c m E 0 r r Q Packet Pg. 854 D.3.c c �a a► m r �a L U) > O V Lf� L N N r N O d C LL d O L Q Q Q CQ C N a1 d L r U d w U- cn d c .N r C d C d Q r N r C 7 O U d O L CO G U d w U- cn r c d E t v �a r r Q Packet Pg. 855 D.3.d t, BOARD OF COUNTY COMMISSIONERS County of Monroe Mayor Sylvia Murphy,District 5 The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1 �pw° Michelle Coldiron,District 2 Heather Carruthers,District 3 David Rice,District 4 County Commission Meeting May 22, 2019 c� Agenda Item Number: D.2 0 Agenda Item Summary #5287 0 BULK ITEM: Yes DEPARTMENT: Local Disaster Recovery m r TIME APPROXIMATE: STAFF CONTACT: Helene Wetherington (305) 289- co 2524 NA > 0 m AGENDA ITEM WORDING: Approval of a contract for $80,000 for professional services with the South Florida Regional Planning Council to draft the Post Disaster Recovery Strategy utilizing r Economic Development Administration Disaster Supplemental grant funding with an in-kind match of$20,000. 0 a. ITEM BACKGROUND: a The Monroe County Mayor declared a State of Local Emergency on September 5, 2017. Hurricane S Irma, a Category 4 hurricane, made landfall in the Florida Keys on September 10, 2017, causing > substantial damage and loss of property. 0 Q. Q. Following a disaster of this magnitude, Federal Government Agencies offer funding to develop long Q term recovery strategies. These plans identify needs of the community and are often used for future a. funding. U_ m The Federal Economic Development Administration reached out to Monroe County following the storm and encouraged the County to complete a Post Disaster Recovery Plan. They have approved 3 the County's funding request. The EDA Disaster Supplemental Fund is the funding source and requires an in-kind match from Monroe County. In-kind match can be in the form of volunteer hours. The staff will scheduled several meetings with stakeholders to complete the strategy. 0 Attendees time will be counted toward in-kind match. v a� 0 We are seeking a consulting services contract for $80,000 to develop a comprehensive countywide Post Disaster Recovery Strategy with the South Florida Regional Planning Council (SFRPC). The w SFRPC brings a broad understanding of the social economic environment in the Florida Keys and c has expertise in developing and implementing a range of planning initiatives. The SFRPC will E augment its staff by bringing on a planning professional to complete the plan. 0 r r The purpose of the strategy is to unify the numerous ongoing efforts throughout the County, Q including city, non-profit, and for profit initiatives, in order to maximize available dollars from Packet Pg. 856 D.3.d public,private, and philanthropic sources. The Post Disaster Redevelopment Strategy will also justify additional federal, state, non-profit, and philanthropic funding support to meet the needs of the disaster survivors. All consulting services will be paid through a grant from the Economic Development Administration. PREVIOUS RELEVANT BOCC ACTION: Agenda Item 5278 which seeks approval of acceptance of the Economic Development Administration grant. c r CONTRACT/AGREEMENT CHANGES: �. NA c STAFF RECOMMENDATION: APPROVAL OF CONTRACT WITH SOUTH FLORIDA >' a� m REGIONAL PLANNING COUNCIL(SFRPC) r co DOCUMENTATION: m 0 EXECUTED AND STAMPED Interlocal Agreement with SFRPC for PDRS (5 2 2019) Economic Development Administration approval dated 4/2/2019 Letter Requesting Approval for SFRPC Inter local areeement from EDA 04-02-19 Award Package Rev with new Attachment C 0 r FINANCIAL IMPACT: a0 Effective Date: PENDING U_ Expiration Date: > 0 Q. Total Dollar Value of Contract: $80,000 Q Total Cost to County: $20,000 of in-kind match (which includes staff and community v member time) a Current Year Portion: U_ co Budgeted: No Source of Funds: Federal Economic Development Administration CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: 0 Revenue Producing: No If yes, amount: Grant: $80,000 r County Match: $20,000 IN KIND Insurance Required: w r c m Additional Details: E 0 r r a REVIEWED BY: Packet Pg. 857 D.3.d Helene Wetherington Completed 03/05/2019 1:27 PM Assistant County Administrator Christine Hurley Completed 04/02/2019 2:35 PM Bob Shillinger Skipped 04/02/2019 2:50 PM Christine Limbert Completed 04/02/2019 4:04 PM Budget and Finance Completed 04/02/2019 5:13 PM Maria Slavik Completed 04/02/2019 5:29 PM c Kathy Peters Completed 04/02/2019 5:50 PM Board of County Commissioners Completed 04/17/2019 9:00 AM �. Board of County Commissioners Pending 05/22/2019 9:00 AM c a� m r r CO m 0 m m r 0 0 r 0 a c ii m 0 Q. Q. Q U a LL CO m r r r 0 r c 0 U d r v d K W r C N E t v r r Q Packet Pg. 858 D.3.d INTER-LOCAL AGREEMENT THIS INTERLOCAL AGREEMENT (ILA) is entered into as of this 22nd day of May, 2019, between Monroe County, a political subdivision of the State of Florida (COUNTY) and the South Florida Regional Planning Council (SFRPC), a state regional planning agency. 0 Ta 0 WITNESSETH: �a CL L WHEREAS, the SFRPC was created pursuant to Section 186.501, Florida Statutes (1982), as p amended and known as the "Florida Regional Planning Council Act" (the "ACT"); and �a WHEREAS, Section 186.505, Florida Statutes, provides that the SFRPC may enter into contracts to provide, at cost, such services related to its responsibilities as may be requested by local governments or organizations within the region and which the SFRPC finds feasible to perform; and U) m WHEREAS, the COUNTY desires to hire the SFRPC to provide professional services to develop a o Post Disaster Recovery Strategy(PDRS)for Monroe County; and L WHEREAS, the parties hereto have agreed upon a Scope of Services for work to be performed hereunder by the SFRPC and attached hereto and made a part hereof as Attachment 1,Section A; and 2 0 WHEREAS, the COUNTY submitted a written request to the Economic Development a Administration, the federal awarding agency, to obtain express authorization to entered into this ILA in accordance with 2 CFR 200.320(f)(3); ii m NOW THEREFORE, in consideration of the promises, the mutual covenants, conditions, ° provisions and undertakings herein contained, and for other good and valuable considerations, the C parties do mutually covenant and agree with each other as follows: CU d U- Section 1. Scope and Term. The SFRPC and the COUNTY, for the consideration named agree to U) m perform their respective obligations as provided in this ILA as well as in the detailed scope of services r contained in Attachment 1, Scope of Services and Timeline, which are attached hereto and incorporated by reference. The term of the ILA is May 22, 2019 through March 7, 2020. �a L Section 2. Reporting. In consideration of the services described above, SFRPC agrees to provide c monthly reports of all of its activities documenting project progress and completion of work products v within defined timelines, as well as any general findings related to the services provided. Reports shall be in writing with supporting documentation and delivered to Monroe County's designee as identified in Section 9. x w r Section 3. Payment. The total funds available to pay the SFRPC for the services provided pursuant E to this Agreement is an amount not to exceed $80,000. The COUNTY will process invoices from SFRPC pursuant to the Local Government Prompt Payment Act. The Task Delivery and Payment Schedule is r found in Attachment 2. Q 1 Packet Pg. 859 D.3.d Section 4.Termination of Inter-local Agreement A. In the event that the SFRPC shall be found to be negligent in any aspect of service, the COUNTY shall have the right to terminate this agreement after ten (10) days written notification to the SFRPC. B. Either of the parties hereto may cancel this Agreement without cause by giving the other party sixty(60) days written notice of its intention to do so. C. Termination for Cause and Remedies: In the event of breach of any contract terms, theCL COUNTY retains the right to terminate this Agreement. The COUNTY may also terminate this p agreement for cause with SFRPC should SFRPC fail to perform the covenants herein contained at the time and in the manner herein provided. In the event of such termination, prior to termination, the COUNTY shall provide SFRPC with ten (10) calendar days' notice and provide the SFRPC with an opportunity to cure the breach that has occurred. If the breach is not cured, the Agreement will be terminated for cause. If the COUNTY terminates this agreement with the U) SFRPC, COUNTY shall pay SFRPC the sum due the SFRPC under this agreement prior to termination, unless the cost of completion to the COUNTY exceeds the funds remaining in the 0 contract; however, the COUNTY reserves the right to assert and seek an offset for damages caused by the breach. The maximum amount due to SFRPC shall not in any event exceed the spending cap in this Agreement. In addition, the COUNTY reserves all rights available to recoup monies paid under this Agreement, including the right to sue for breach of contract and including the right to pursue a claim for violation of the COUNTY's False Claims Ordinance, located at Section 2-721 et al. of the Monroe County Code. G a D. Termination for Convenience: The COUNTY may terminate this Agreement for convenience, at any time, upon one 10-day notice to SFRPC. If the COUNTY terminates this agreement with the LL SFRPC, COUNTY shall pay SFRPC the sum due the SFRPC under this agreement prior to termination, unless the cost of completion to the COUNTY exceeds the funds remaining in the ° contract. The maximum amount due to SFRPC shall not exceed the spending cap in this C Agreement. In addition, the COUNTY reserves all rights available to recoup monies paid under this Agreement, including the right to sue for breach of contract and including the right to a- pursue a claim for violation of the COUNTY's False Claims Ordinance, located at Section 2-721 et U_ al. of the Monroe County Code. U) m r Section S. Maintenance of Records. SFRPC shall maintain all books, records, and documents directly pertinent to performance under this Agreement in accordance with the Florida Public Records Law, Ch. 119 F.S., and generally accepted accounting principles consistently applied. Records shall be retained for L a period of seven years from the termination of this agreement or for a period of three years from the c submission of the final expenditure report as per 2 CFR §200.333, whichever is greater. Each party to v this Agreement or their authorized representatives shall have reasonable and timely access to such records of each other party to this Agreement for public records purposes during the term of the Agreement and for seven years following the termination of this Agreement. If an auditor employed by w the County or Clerk determines that monies paid to SFRPC pursuant to this Agreement were spent for purposes not authorized by this Agreement, the SFRPC shall repay the monies together with interest E calculated pursuant to Sec. 55.03, Florida Statutes, commencing on the date the monies were paid to SFRPC. If the amount owed by the SFRPC to the COUNTY is not enough to compensate the COUNTY, �U �a r then the SFRPC is liable for any additional amount necessary to adequately compensate the COUNTY up Q to the amount of the ILA price. 2 Packet Pg. 860 D.3.d Section 6. Employees Subject to County Ordinance Nos.010 and 020-1990. The SFRPC warrants that it has not employed, retained, or otherwise had act on its behalf any former County officer or employee subject to the prohibition of Section 2 of Ordinance No. 010-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 020-1990. For breach or violation of this provision, the County, in its discretion, may terminate this ILA without liability and may also, in its discretion, deduct from the ILA or purchase price, or otherwise recover the full amount of any fee, commission, percentage gift, or c consideration paid to the former County officer or employee. .a L CL Section 7. Convicted Vendor. A person or affiliate who has been placed on the convicted vendor list p following a conviction for public entity crime may not submit a bid on a ILA to provide any goods or services to a public entity, may not submit a bid on a ILA with a public entity for the construction or repair of a public building or public work, may not perform work as a SFRPC, supplier, sub-supplier, or SFRPC under ILA with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 of the Florida Statutes, for the Category two for a U) period of 36 months from the date of being placed on the convicted vendor list. 0 Section 8. Insurance. The parties to this ILA stipulate that each is a state governmental agency as defined by Florida Statutes and represents to the other that it has purchased suitable public liability, vehicle liability, and Workers' Compensation insurance, or is self-insured, in amounts adequate to respond to any and all claims which are not limited by Florida Statutes Section 768.28 and Chapter 440, arising out of the activities governed by this agreement. 0 0 a- Section 9. Communication Between Parties. All communication between the parties should be Ta through the following individuals or their designees: S ii m Monroe County SFRPC Helene Wetherington, CEM Isabel Cosio Carballo, MPA or designee C Disaster Recovery Director Executive Director Monroe County Regional Service Center South Florida Regional Planning Council a 2798 Overseas Highway 1 Oakwood Boulevard, Suite 250 U_ Marathon, FL 33050 Hollywood, Florida 33020 U) m t r Section 10. Governing Law, Interpretation, Costs, and Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to Interlocal Agreements r made and to be performed entirely in the State. L r 0 Section 11. Venue. In the event that any cause of action or administrative proceeding is instituted c) for the enforcement or interpretation of this Agreement, the COUNTY and SFRPC agree that venue will lie in the appropriate court or before the appropriate administrative body in Monroe County, Florida. m x w Section 12. Mediation. The COUNTY and SFRPC agree that, in the event of conflicting interpretations of the terms or a term of this Agreement by or between any of them the issue shall be 0 submitted to mediation prior to the institution of any other administrative or legal proceeding. This t Agreement is not subject to arbitration. r r Q 3 Packet Pg. 861 D.3.d Section 13. Severability. If any term, covenant, condition or provision of this Agreement (or the application thereof to any circumstance or person) shall be declared invalid or unenforceable to any extent by a court of competent jurisdiction, the remaining terms, covenants, conditions and provisions of this Agreement, shall not be affected thereby; and each remaining term, covenant, condition and a, provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted by law unless the enforcement of the remaining terms, covenants, conditions and provisions of this Agreement O would prevent the accomplishment of the original intent of this Agreement. The COUNTY and SFRPC c agree to reform the Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. a, 0. O Section 14. Attorney's Fees and Costs. The COUNTY and SFRPC agree that in the event any cause of action or administrative proceeding is initiated or defended by any party relative to the enforcement or interpretation of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, court costs, investigative, and out-of-pocket expenses, as an award against the non-prevailing party, and shall include attorney's fees, courts costs, investigative, and out-of-pocket expenses in appellate U) proceedings. Mediation proceedings initiated and conducted pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual and customary procedures required by 0 the circuit court of Monroe County. L Section 15. Binding Effect. The terms,covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit of the COUNTY and SFRPC and their respective legal representatives, 2 0 successors, and assigns. N 0 Cl- Section 16. Authority. Each party represents and warrants to the other that the execution, delivery and performance of this Agreement have been duly authorized by all necessary COUNTY and corporate action, as required by law. m 0 L Q Section 17. Claims for Federal or State Aid. The SFRPC and COUNTY agree that each shall be, and 0- is, empowered to apply for, seek, and obtain federal and state funds to further the purpose of this Q Agreement; provided that all applications, requests, grant proposals, and funding solicitations shall be a approved by each party prior to submission. LL U) m Section 18. Adjudication of Disputes or Disagreements. The COUNTY and SFRPC agree that all r disputes and disagreements shall be attempted to be resolved by meet and confer sessions between representatives of each of the parties. If the issue or issues are still not resolved to the satisfaction of the parties, then any party shall have the right to seek such relief or remedy as may be provided by this L Agreement or by Florida law. _ 0 CU Section 19. Cooperation. In the event any administrative or legal proceeding is instituted against either party relating to the formation, execution, performance, or breach of this Agreement, COUNTY and SFRPC agree to participate, to the extent required by the other party, in all proceedings, hearings, x w processes, meetings, and other activities related to the substance of this Agreement or provision of the r services under this Agreement. COUNTY and SFRPC specifically agree that no party to this Agreement 0 shall be required to enter into any arbitration proceedings related to this Agreement. �a r r Section 20. Nondiscrimination. COUNTY and SFRPC agree that there will be no discrimination Q against any person, and it is expressly understood that upon a determination by a court of competent 4 CC Packet Pg. 862 D.3.d jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any party, effective the date of the court order. COUNTY or SFRPC agree to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: 1)Title VI of the Civil Rights Act of 1964(PL 88- 352) which prohibits discrimination on the basis of race, color or national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC ss. 1681-1683, and 1685-1686), which prohibits 0 discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of handicaps; 4) The Age Discrimination Act of 1975, �a as amended (42 USC ss. 6101- 6107) which prohibits discrimination on the basis of age; 5) The DrugCL Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the p basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patent records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC s. et seq.), as amended, relating to nondiscrimination in the sale, U) rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC s. 12101 Note), as maybe amended from time to time, relating to nondiscrimination on the basis of disability; 10) Monroe 0 County Code Chapter 14, Article II, which provides prohibition against discrimination based on race, color, sex, religion, disability, national origin, ancestry, sexual orientation, gender, identity or expression, familial status or age; and 11) Any other nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, or the subject matter of, this Agreement. 2 0 During the performance of this Agreement, the SFRPC, in accordance with Equal Employment a Opportunity (30 Fed. Reg. 12319, 12935, 3 C.F.R. Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, Amending Executive Order 11246 Relating to Equal Employment ii Opportunity, and implementing regulations at 41C.F.R. Part 60 (Office of Federal Contract Compliance c Programs, Equal Employment Opportunity, Department of Labor). See 2 C.F.R. Part 200, Appendix II, ¶ C, Q. Q. agrees as follows: Q U 1) The SFRPC will not discriminate against any employee or applicant for employment because of (L W race, color, religion, sex, sexual orientation, gender identity, or national origin. The SFRPC will take U- U) affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of a or other forms of compensation; and selection for training, including apprenticeship. p Y p g, g r The SFRPC agrees to post in conspicuous places, available to employees and applicants for o employment, notices to be provided by the contracting officer setting forth the provisions of this m nondiscrimination clause. � m x w 2) The SFRPC will, in all solicitations or advertisements for employees placed by or on behalf of the c SFRPC, state that all qualified applicants will receive consideration for employment without regard d to race, color, religion, sex, sexual orientation,gender identity, or national origin. �a r r Q 3) The SFRPC will not discharge or in any other manner discriminate against any employee or 5 Packet Pg. 863 D.3.d applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not 2 otherwise have access to such information, unless such disclosure is in response to a formal O complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the SFRPC's legal duty to furnish information. 0. O 4) The SFRPC will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice to be provided by the m agency contracting officer, advising the labor union or workers' representative of the SFRPC's commitments under section 202 of Executive Order 11246 of September 24, 1965, and shall post v) copies of the notice in conspicuous places available to employees and applicants for employment. 0 m 5) The SFRPC will comply with all provisions of Executive Order 11246 of September 24, 1965, and L of the rules, regulations, and relevant orders of the Secretary of Labor. ; �a 0 6) The SFRPC will furnish all information and reports required by Executive Order 11246 of y September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant a- thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, ii regulations, and orders. > 0 L Q Q 7) In the event of the SFRPC's non-compliance with the nondiscrimination clauses of this contract Q or with any of such rules, regulations, or orders, this contract may be canceled, terminated or a- suspended in whole or in part and the SFRPC may be declared ineligible for further Government U_ contracts in accordance with procedures authorized in Executive Order 11246 of September 24, m 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive r Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as r otherwise provided by law. 3 r �a L 8) The SFRPC will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by L) rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The SFRPC will take such action with respect to any subcontract or w purchase order as the administering agency may direct as a means of enforcing such provisions, r.. including sanctions for non-compliance; provided, however, that in the event a SFRPC becomes 0 involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such M direction by the administering agency the SFRPC may request the United States to enter into such r litigation to protect the interests of the United States. Q 6 Packet Pg. 864 D.3.d Section 21. Covenant of No Interest. COUNTY and SFRPC covenant that neither presently has any interest, and shall not acquire any interest, which would conflict in any manner or degree with its performance under this Agreement, and that only interest of each is to perform and receive benefits as recited in this Agreement. C9 Section 22. Code of Ethics. COUNTY and SFRPC agrees that officers and employees of the COUNTY and SFRPC recognize and will be required to comply with the standards of conduct for public officers and employees as delineated in Section 112.313, Florida Statutes, regarding, but not limited to, CL solicitation or acceptance of gifts; doing business with one's agency; unauthorized compensation; p misuse of public position, conflicting employment or contractual relationship; and disclosure or use of certain information. a� m Section 23. No Solicitation/Payment. The COUNTY and SFRPC warrant that, in respect to itself, it has neither employed nor retained any company or person, other than a bona fide employee working U) solely for it, to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for it, any fee, 0 commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of the provision, the SFRPC agrees that the COUNTY shall have the right to terminate this Agreement without liability and, at its discretion, to offset from monies owed, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration. 0 0 a Section 24. Public Access. The COUNTY and SFRPC shall allow and permit reasonable access to, and inspection of, all documents, papers, letters or other materials in its possession or under its control ii subject to the provisions of Chapter 119, Florida Statutes, and made or received by the COUNTY and SFRPC in conjunction with this Agreement; and the COUNTY shall have the right to unilaterally cancel 0 this Agreement upon violation of this provision by SFRPC. C Section 25. Non-Waiver of Immunity. Notwithstanding the provisions of Sec. 768.28, Florida a Statutes, the participation of the COUNTY and the SFRPC in this Agreement and the acquisition of any U_ commercial liability insurance coverage, self-insurance coverage, or local government liability insurance U) m pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any r ILA entered into by the COUNTY be required to contain any provision for waiver. r r Section 26. Privileges and Immunities. All of the privileges and immunities from liability, L exemptions from laws, ordinances, and rules and pensions and relief, disability, workers' compensation, c and other benefits which apply to the activity of officers, agents, or employees of any public agents or v employees of the COUNTY, when performing their respective functions under this Agreement within the territorial limits of the COUNTY shall apply to the same degree and extent to the performance of such functions and duties of such officers, agents, volunteers, or employees outside the territorial limits of w the COUNTY. r c m Section 27. Legal Obligations and Responsibilities. Non-Delegation of Constitutional or Statutory M Duties. This Agreement is not intended to, nor shall it be construed as, relieving any participating entity r from any obligation or responsibility imposed upon the entity by law except to the extent of actual and Q timely performance thereof by any participating entity, in which case the performance may be offered 7 Packet Pg. 865 D.3.d in satisfaction of the obligation or responsibility. Further, this Agreement is not intended to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties of the COUNTY, except to the extent permitted by the Florida constitution, state statute, and case law. m Section 28. Non-Reliance by Non-Parties. No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to enforce or attempt to enforce any third-party claim or O entitlement to or benefit of any service or program contemplated hereunder, and the COUNTY and the SFRPC agree that neither the COUNTY nor the SFRPC or any agent, officer, or employee of either shall have the authority to inform, counsel, or otherwise indicate that any particular individual or group of individuals, entity or entities, have entitlements or benefits under this Agreement separate and apart, Q' O inferior to, or superior to the community in general or for the purposes contemplated in this Agreement. �a Section 29. Attestations. SFRPC agrees to execute such documents as the COUNTY may require, to include a Public Entity Crime Statement, an Ethics Statement, and a Drug-Free Workplace Statement. U) Section 30. No Personal Liability. No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member, officer, agent or employee of Monroe County in his or her 0 individual capacity, and no member, officer, agent or employee of Monroe County shall be liable personally on this Agreement or be subject to any personal liability or accountability by reason of the execution of this Agreement. Section 31. Execution in Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be regarded as an original, all of which taken together shall constitute G a one and the same instrument and any of the parties hereto may execute this Agreement by signing any Ta such counterpart. S ii m Section 32. Section Headings. Section headings have been inserted in this Agreement as a matter of convenience of reference only, and it is agreed that such section headings are not a part of this C Agreement and will not be used in the interpretation of any provision of this Agreement. CU d Section 33. Indemnify/Hold Harmless. SFRPC is a state agency as defined in Chapter 768.28, Florida LL Statutes, and COUNTY is a political subdivision of the State of Florida. Each agrees to be fully U) m responsible for acts and omissions of their agents or employees to the extent permitted by law. Nothing r herein is intended to serve as a waiver of sovereign immunity by any party to which sovereign immunity may be applicable. Nothing herein shall be construed as consent by a state agency or political r subdivision of the State of Florida to be sued by third parties in any matter arising out of this Agreement L or any other contract. c CU Section 34. E-Verify System. The SFRPC shall utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment eligibility of all new employees hired by the SFRPC during the term of the Contract and shall expressly require any subcontractors performing work or providing w services pursuant to the Contract to likewise utilize the U.S. Department of Homeland Security's E- r_Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the Contract term. U �a r Section 35. Federal Contract Requirements. The SFRPC and its subcontractors must follow the Q provisions, as applicable, as set forth in 2 C.F.R. §200.326 Contract provisions and Appendix II to 2 C.F.R. 8 UU Packet Pg. 866 D.3.d Part 200, as amended, including but not limited to: Davis-Bacon Act, as amended (40 U.S.C. §§3141-3148). When required by Federal program legislation, which includes emergency Management Preparedness Grant Program, Homeland Security Grant Program, Nonprofit Security Grant Program, Tribal Homeland Security Grant Program, Port Security a Grant Program and Transit Security Grant Program, all prime construction contracts in excess of$2,000 0 awarded by non-Federal entities must comply with the Davis-Bacon Act (40 U.S.C. §§3141-3144, and §§3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a Q- O rate not less than the prevailing wages specified in a wage determination made by the Secretary of 'a Labor. In addition, contractors must be required to pay wages not less than once a week. If applicable, the COUNTY must place a current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The COUNTY must report all suspected or reported violations to in the Federal awarding agency. When required by Federal program legislation, which includes emergency Management Preparedness Grant Program, Homeland Security Grant Program, Nonprofit Security Grant > Program, Tribal Homeland Security Grant Program, Port Security Grant Program and Transit Security Grant Program (it does not apply to other FEMA grant and cooperative agreement programs, including L the Public Assistance Program), the contractors must also comply with the Copeland "Anti-Kickback" Act y (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors can and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). As required by the Act, each contractor or subrecipient is prohibited from o a inducing, by any means, any person employed in the construction, completion, or repair of public work, a- to give up any part of the compensation to which he or she is otherwise entitled. The COUNTY must =_ ii report all suspected or reported violations to the Federal awarding agency. (1) SFRPC.The SFRPC shall comply with 18 U.S.C. § 874,40 U.S.C. § 3145, and the requirements of 29 ° C.F.R. pt. 3 as may be applicable,which are incorporated by reference into this contract. C U (2) Subcontracts. The SFRPC or subcontractor shall insert in any subcontracts the clause above and (L such other clauses as the FEMA may by appropriate instructions require, and also a clause requiring U_ U) the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor t shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these contract clauses. r (3) Breach. A breach of the contract clauses above may be grounds for termination of the L r contract, and for debarment as a contractor and subcontractor as provided in 29 C.F.R. § 5.12. c U Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, which includes all FEMA grant and cooperative agreement programs, all contracts awarded by the COUNTY in excess of m $100,000 that involve the employment of mechanics or laborers must comply with 40 U.S.C.§§ 3702 and w 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. §3702 of the Act, each contractor must compute the wages of every mechanic and laborer on the basis of a d E standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all r hours worked in excess of 40 hours in the work week.The requirements of 40 U.S.C. 3704 are applicable Q 9 Packet Pg. 867 D.3.d to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. 0 Rights to Inventions Made Under a. Contract or Agreement. If the Federal award meets the definition of "funding agreement" under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding 0- agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the m awarding agency. L y.+ U) Clean Air Act 42 U.S.C. 7401-7671 and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387). > SFRPC agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. §§7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. L §§1251-1387) and will report violations to FEMA and the Regional Office of the Environmental Protection Agency (EPA). The Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution N Control Act (33 U.S.C. 1251-1387), as amended—applies to Contracts and subgrants of amounts in o excess of$150,000. c a Debarment and Suspension Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties listed on the governmentwide exclusions in the System for Award LL 0 Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive > 0 Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment a and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise Q excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other v than Executive Order 12549. a LL U) Bird Anti-Lobb in Amendment 31 U.S.C. 1352,— Any entity that applies or bids for an award � exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any 0 lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such m disclosures are forwarded from tier to tier up to the non-Federal award. m x Compliance with Procurement of recovered materials as set forth in 2 CFR § 200.322. As applicable, the w SFRPC must comply with section 6002 of the Solid Waste disposal Act, as amended, by the Resource c Conservation and Recovery Act. The requirements of Section 6002 include procuring only items E designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain U the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory Q level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity 10 a t Packet Pg. 868 D.3.d acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. m Americans with oisabilities. Act of 1990 as amended ADA — The SFRPC will comply with all the requirements as imposed by the ADA, the regulations of the Federal government issued thereunder, and 0 the assurance by the SFRPC pursuant thereto. 0 Disadvantaged Business Enterprise DBE Policy and Obligation_- It is the policy of the COUNTY that DBEs, as defined in 49 C.F.R. Part 26, as amended, shall have the opportunity to participate in the 0- performance of contracts financed in whole or in part with COUNTY funds under this Agreement. The -tea DBE requirements of applicable federal and state laws and regulations apply to this Agreement. The COUNTY and SFRPC agree to ensure that DBE's have the opportunity to participate in the performance m of this Agreement. In this regard, all recipients and contractors shall take all necessary and reasonable steps in accordance with 2 C.F.R. § 200.321( as set forth in detail below), applicable federal and state v) laws and regulations to ensure that the DBE's have the opportunity to compete for and perform contracts. The COUNTY and the SFRPC and subcontractors shall not discriminate on the basis of race, > 0 color, national origin or sex in the award and performance of contracts, entered pursuant to this Agreement. L 2 C.F.R. § 200.321 CONTRACTING WITH SMALL AND MINORITY BUSINESSES WO MEWS BUSINESS N ENTERPRISES AND LABOR SURPLUS AREA FIRMS can a. If the SFRPC, with the funds authorized by this Agreement, seeks to subcontract goods or services, then, in accordance with 2 C.F.R. §200.321, the SFRPC shall take the following 0 affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus a Ta area firms are used whenever ooassible. ii b.Affirmative steps must include: (1) Placing qualified small and minority businesses and women's business enterprises on solicitation 0- lists; 0- 0. (2) Assuring that small and minority businesses, and women's business enterprises are solicited Q whenever they are potential sources; a (3) Dividing total requirements,when economicali feasible, into smaller tasks or quantities to permit W maximum participation by small and minority businesses,and women's business enterprises; U) (4) Establishing delivery schedules, where the requirement permits, which encourage participation by r small and minority businesses,and women's business enterprises; r (5) Using the services and assistance, as appropriate, of such organizations as the Small Business r Administration and the Minority Business Development Agency of the Department of Commerce. (6) Requiring the Prime contractor, if subcontractor are to be let, to take the affirmative steps listed Lj in paragraph (1)through (5) of this section. m 0 Section 36. Uncontrollable Circumstance. Any delay or failure of either Party to perform its x obligations under this Agreement will be excused to the extent that the delay or failure was caused w directly by an event beyond such Party's control, without such Party's fault or negligence and that by its nature could not have been foreseen by such Party or, if it could have been foreseen, was unavoidable: E (a) acts of God; (b) flood, fire, earthquake, explosion, tropical storm, hurricane or other declared U emergency in the geographic area of the Project; (c) war, invasion, hostilities (whether war is declared Q or not), terrorist threats or acts, riot, or other civil unrest in the geographic area of the Project; (d) 11 Packet Pg. 869 D.3.d government order or law in the geographic area of the Project; (e) actions, embargoes, or blockades in effect on or after the date of this Agreement; (f) action by any governmental authority prohibiting work in the geographic area of the Project;(each, a "Uncontrollable Circumstance"). CONTRACTOR'S financial inability to perform, changes in cost or availability of materials, components, or services, market conditions, or supplier actions or contract disputes will not excuse performance by Contractor under :2 this Section. Contractor shall give County written notice within 7 days of any event or circumstance that ' C9 is reasonably likely to result in an Uncontrollable Circumstance, and the anticipated duration of such Uncontrollable Circumstance. Contractor shall use all diligent efforts to end the Uncontrollable c Circumstance, ensure that the effects of any Uncontrollable Circumstance are minimized and resume full performance under this Agreement. The County will not pay additional cost as a result of an Q. Uncontrollable Circumstance.The Contractor may only seek a no cost Change Order for such reasonable O time as the Owners Representative may determine. �a a� m �a L y.+ U) O V LIB L y.+ y.+ O LL O L Q Q Q CU (L W LL U) t r t r r v �a L O CU v x W r C d E t U r r Q 12 r. Packet Pg. 870 I IN I S each party hereto has caused this Agreement to be executed by its duly authorized representative. m C7 (SEAL) BOARD OF COUNTY COMMISSIONERS Attest: KEVIN MADOK,CLERK OF MONROE COUNTY, FLORIDA 0 m Q. O By_ By DeputyClerk Mayor/Chairman r r co (SEAL) �+ Attest: > South Florida Regional Planning Council Isabel Cosio Carballo, MPA m r o 0 a Till 'w � Title Executive Director.SFRPC ir ii m APPR(WED A'S TO FORM API"ROVED AS 1"0 FORM 0 Q. Q. Q U --------------------------------------- a COUNTY ATT RINEY'S OFFICE SAMUEL,S.,Ot;DREN, ESQ. u- O COUNW ArrORNEy General Counsel to SFRPC � DA TO CIiRISTME LMMERT-BARROWS ASSISTANT OUNT Y ATIORNEy DATE r c 0 U d r v d K W r C N E t v r r Q 1 Packet Pg. 871 D.3.d ATTACHMENT 1 Monroe County Post-Disaster Recovery Strategy m Scope of Services and Timeline a 0 The Monroe County Post-Disaster Recovery Strategy (PDRS) will serve as a comprehensive strategy to Ta guide major long-term recovery projects and priorities for the county and its municipal jurisdictions o including the cities of Key West, Marathon, Key Colony Beach, Layton and the Village of Islamorada.This m strategy will reflect the guidance and best practices provided by the State of Florida, Federal Emergency 0- O Management Agency and the American Planning Association. This strategy will address the following 'a r_ five priority areas for the recovery of Hurricane Irma as well as set up operational functions for future disasters. m �a 1. Community Planning and Capacity Building: This priority area will focus on current ongoing community planning efforts as well as help to develop additional efforts that may be needed to m carry out PDRS objectives. > 0 m 2. Economic Recovery — Business and Tourism: Economic recovery and revitalization strategies should focus on supporting the tourism economy and businesses, with full participation from business leaders and Chambers of Commerce. 0 3. Housing:This priority area will focus on ongoing workforce and affordable housing challenges in a the community and build strategies for addressing the needs of residents in the post-disaster environment. It will also build an operational component for addressing temporary housing U_ 0 needs in the wake of future disasters. > 0 0. 0. 4. Infrastructure Systems: This priority area will focus on the opportunity to build resilience and Q support economic revitalization efforts. While repair and reconstruction efforts are well on their a way, additional areas of vulnerability will be identified, along with strategies to make the w community more resilient to future disaster impacts. This may include commercial corridor U) m enhancement opportunities, augmenting communication system interruptions, building more r resilient water supply infrastructure and exploring alternative transportation options. 3 r 5. Finance and Administration: This priority area will focus on developing a strategy to make r needed changes to policies and procedures in the post-disaster environment, as well as 0 implement funding requests to support projects. m 0 In addition, the following two areas will be captured, based on existing ongoing local efforts, x w r c 6. Natural and Cultural Resources—Environment:This priority area will focus on how to integrate E ongoing environmental and natural/cultural resource efforts and build a unified vision to U balance environmental restoration and preservation with other community interests. Q 14 V Packet Pg. 872 D.3.d 7. Health and Human Services — Unmet Human Needs: This priority area will focus on ongoing needs to support the health and wellbeing of members of the community, especially low- income residents and senior citizens, who experience challenges in the wake of a disaster. m Task 1: Project Management Kick-Off Meeting and Detailed Project Management Plan The kick-off meeting will be held within 15 business days of contract execution, unless Monroe County and the South Florida Regional Planning Council determines that scheduling conflicts with key stakeholders do not allow for adequate participation. The purpose of this meeting is to discuss the Q. project purpose, goals, deliverables, timeline and administrative details. At this meeting, the South 0 Florida Regional Planning Council will detail to the Monroe County Project Management Team the project scope and project management timeline and receive feedback from kick-off meeting participants on how to best proceed with the project. Monroe County will determine the membership of the Monroe County Project Management Team. The meeting may be conducted via conference call or in-person. Monroe County, in partnership with its municipal jurisdictions, will provide the audio communications technology to conduct conference calls. c Deliverables: L 1. Kick-Off Meeting Agenda 2. Kick-Off Meeting Summary 2 0 3. Project Management Plan N 0 (L Proposed Timeline: May 23—June 1, 2019 ii 0 Task 2: Draft Summary of current local recovery plans, policies and status of disaster impacts and c L recovery activities to-date in Monroe County and its municipalities a Q Within five days of the kick-off meeting, the county and municipalities will send supporting recovery a policies (including legal policies), procedures, administrative codes and after-action reports, which have W U_ guided post-disaster recovery and redevelopment to-date in Monroe County and its municipalities. This U) m can include: r 1. Local comprehensive plan policies, 2. Local recovery plans, 3. Post-disaster recovery ordinances, r 4. Housing strategies, and 0 5. Any other documents that the cities or counties feel are critical to include in post-disaster recovery. m m x Within two-weeks of the kick-off meeting, the South Florida Regional Planning Council will prepare a w r Post-Disaster Analysis that includes the following sections: _ m 1. Executive Summary of the Post-Disaster Analysis E 2. Analysis of current plans, policies and procedures which were inadequate to address post U r disaster recovery and will require revision Q 3. A summary of disaster impacts in Monroe County and its municipalities 15 Packet Pg. 873 D.3.d 4. A summary of current projects and programs that are underway to address disaster impacts. 5. A summary of remaining gaps and unmet needs 6. Recommendations for revisions to current plans and policies m Deliverables: C9 Post-Disaster Analysis 0 Proposed Timeline: June 14, 2019 m a Task 3: Post-Disaster Recovery Strategy Stakeholder Group The South Florida Regional Planning Council will prepare a list of potential local and regional stakeholders to be included in each of the five-priority area working groups. This group will include m county and municipal staff as well as other leaders in the community from the private sector and non- profit community. U) m Deliverables: 0 c.� List of Post-Disaster Recovery Strategy Stakeholder Group Members L y.+ Nero osed Timeline: May 29, 2019 a 0 Task 4: Draft Strategic Planning Workshop Session and Supporting Materials c a The South Florida Regional Planning Council will develop workshop support materials for each of the five priority area work groups. The focus areas, Finance and Administration, and Environment may not result U_ 0 in a separate working groups but will be supported through interagency coordination via conference > 0 calls. The workshop materials will include a summarized version of the Post-Disaster Analysis, outline of a the PDRS, agenda, discussion questions and worksheets for each focus area, and an online survey Q distributed in advance of the meeting. In addition, the South Florida Regional Planning Council will U prepare a detailed process agenda for the Monroe County Project Management Team that will describe W meeting objectives, format and a script on how the meeting will be ran efficiently, with full participation U) of stakeholders to achieve defined meeting outcomes. r r Deliverables: r 1. Process agenda r 2. Outline of PDRS o 3. Meeting agenda m 0 m Proposed Tlmeliroe: May 29, 2019 ur r c m E Task 5:Workshop Preparation Coordination Call with Monroe County Project Management Team U The South Florida Regional Planning Council will conduct a conference call with the Monroe County Project Management Team to ensure that the workshop will meet all project goals. At least one week in Q 16 Packet Pg. 874 D.3.d advance of this meeting, the South Florida Regional Planning Council will provide a copy of a detailed process agenda to the Monroe County Project Management Team for review. Deliverable: 1. Meeting summary Ta Proposed Timeline: May 29, 2019 0 �a L Task 6: Strategic Planning Workshop CL Based on the input received from the Monroe County Project Management Team, the South Florida Regional Planning Council will finalize all meeting materials and carry out the on-site workshop with stakeholders, as described in the process agenda. Following the meeting, the South Florida Regional m Planning Council will develop a summary of workshop outcomes to be included in the PDRS. The workshop is currently scheduled for June 3, 2019 in Marathon, Florida. U) m Deliverables: 0 c.� 1. Attend workshop and provide summary of workshop outcomes L y.+ Proposed Timeline:June 7, 2019 N 0 Task 7: Operational Recovery Support Functions N 0 Based on the ad hoc structure that was formed post-Hurricane Irma and guidance from FEMA's National a �a Disaster Recovery Framework, the South Florida Regional Planning Council will develop operational =_ ii recovery support functions (RSF) for Monroe County to be implemented in future disasters. This will memorialize the roles and responsibilities that many individuals played in the wake of Hurricane Irma, as o well as build in best practices from FEMA's National Disaster Recovery Framework. C Deliverables: a 1. Draft Operational Recovery Support Functions with roles and responsibilities defined,. U_ m Proposed Timeline July 19, 2019 r Task 8: Workshop Preparation Coordination Call with Monroe County Project Management Team and Proposed RSF leads At least one week in advance of this conference call, Monroe County will distribute the Draft Lj Operational Recovery Support Functions to all proposed RSF leads for review and consideration. The South Florida Regional Planning Council will then lead a conference call discussion to get buy-in from participants and solidify roles and responsibilities. w r Deliverables: 1. Meeting Summary �a r r Proposed Timeline:July 26, 2019 Q 17 Packet Pg. 875 D.3.d Task 9: Operational Recovery Support Functions Workshop The South Florida Regional Planning Council will facilitate a workshop with all RSF leads and RSF participants to describe roles and responsibilities in the post-disaster environment. This is meant to serve as an opportunity to introduce the way that this group can interact with the state and federal recovery support functions as well as allow all RSFs to understand how their role fits into the bigger picture of long-term recovery. o Deliverables L 1. Summary of workshop outcomes �a Proposed Timeline: August 9, 2019 m �a L y.+ Task 10: Draft Post-Disaster Recovery Strategy U) Based on the outline developed earlier in the project, along with the Post-Disaster Analysis and feedback from the strategic planning session and Operational Recovery Support Functions, the South 0 Florida Regional Planning Council will prepare the final Post-Disaster Recovery Strategy. This will include a detailed, prioritized list of site-specific projects, which will expedite recovery in Monroe County as well a� as a series of graphic tools to clearly and simply communicate the project priorities to a larger audience. N For each project, the South Florida Regional Planning Council will develop implementation strategies o including funding recommendations, if needed, as well as potential partners and an analysis of N 0 regulatory, political and environmental challenges. The plan will be developed in draft form for review a M by all stakeholders and final approval by the Monroe County Board of County Commissioners and its =_ ii municipalities. 0 L Deliverables; a 1. Draft Monroe County Post-Disaster Recovery Strategy in Word and PDF format. Q 2. Presentation of the Draft Plan to the PDRS Stakeholder followed by a presentation to the Monroe County Commission LL 3. Finalization of Plan m t r t roused Timeline:October 31, 2019 r �a Print PDRP: The South Florida Regional Planning Council will reserve funding for professional printing of an estimated 200 bound final Post-Disaster Recovery Strategies that are color, two-sided and up to 100 0 CU pages in length. 0 In person meetings, as coordinated by the Count : Consultant will attend in person meetings before the x public, special interest groups, Board of County Commissioners or other groups, as coordinated by the w r County, for all tasks included in this phase for$2000 per meeting per person. a0i E The total fee for travel shall not exceed $8,000.00 U r r Q 18 Packet Pg. 876 D.3.d ATTACHMENT 2 Task Delivery and Payment Schedule m This is a fee/deliverables-based contract: C7 c uiW , 0 Elm Task 1: Project Management Kick-Off Meeting and Detailed Project May 23—June 1, $4,535.00 m n 2019 0- Management Plan ------- p Task 2: Summary of current local recovery plans, policies and status of $15,040.00 disaster impacts and recovery activities to-date in its municipalities June 14,2019 Task 3: Po w s �� ..... t- Strategy Stakeholder � � .. .......�,. __ a�Post-Disaster Recovery Strategy Stakeholder Group May 29, 2019 $2,625.00 � Task 4: Draft Strategic Planning Workshop Session and Supporting $5,490.00 Materials _ May 29, 2019 co Task 5: Workshop Preparation Coordination Call with Monroe County- -� --- � $1,910.00 Project Management Team _ May 29, 2019 0 Task 6: Strategic Planning Workshop scheduled June 3, 2019 June g� g P � ) 7, 2019 .......�_...m .— Task 7: Operational Recovery Support Functions July 19, 2019� $4,535.00 Task 8: Workshop Preparation Coordination Call with Monroe County $1,885.00 Project Management Team and Proposed RSF Leads July 26, 2019 A : Operational Recovery Support Functions Workshop... Task 9 LL4 ............ p mm m LL August 9, 2019 $6,365.00 � Task 10: Draft Post-Disaster Recovery Strategy No later than $14,950.00 0 a October 31, 2019 ...... - .__....__ �._. .� _._....... SUBTOTAL _ $67,600.00 ** ,. ........... .. ... .._ ��_ ** ...........�.�.�.�.... .mm........ $7,500.00 � Estimated Graphics Support Print Deliver of 200 bound copies As incurred $4 ..�-......_.. 0 Estimated Travel As incurred 000.00 L. CL ., w $900.00 Q- Miscellaneous ** As incurred Q ** Resources in these lines may be used in similarly starred lines to v address shortfalls if needed. IL ....._... . .. ....__.__.___ TOTAL $80,000.00 U_ —._...—.......... _ ............._............... _. _ co m r r r r c 0 U d r v d K W r C N E t v r r Q 19 Packet Pg. 877 D.3.d r� BOARD Off"COUNTY T"'Y' COMMISSIONERSCounty of Monroe Mayor Sylvia J. Murphy, District 5 The Florida Keys Mayor Pro I'em I)ann,v Kolhage, District I a, `fan "v1ir.Erv.k Coldirrrnr. District 2 ifeatho C ,rrruah rs, D. mrra.t 3 d April) 2, 20 19 c O H. Philip Paradice, Jr., Regional Director Atlanta Regional Office �. Economic Development Administration o 401 "west Peachtree Street„ NW, Suite 1820 � Atlanta, Georgia 303 8-3819 a� RE: Award 04-891-07349, Financial Assistance Award r co Gear Mr. P'arad'iceq O Monroe County is hereby requesting approval to partner with the South Florida Regional Planning) Council (SFRPC) to draft the Post Disaster Recovery Strategy (Pl3RS) for Monroe County which its � funcled through this grant. Section 186.505, Florida Statutes„ provides that the SFRPC may enter into contracts to provide, at costs such services related to its responsibilities as may be requested � by local governments or organizations within the region and which the SFRPC finds feasible to 0 perform, c a The SFRPC is Monroe County's "Planning Organization," receiving annual EDA planning funding to develop a Comprehensive Economic Development Strategy (CEDS) for the district and to carry U- out a (program of planning and technical assistance for member local) governments in creating > and/or retainiing jobs. The SFRPC has specialized knowledge in all elements of the local ° governmient, community, and economy that are vital to this project. a The Economic Recovery of Euisiness and Tourism Section of the Disaster Recovery Strategy its the, a essential component that binds all other components including housing, infrastructure, W environment, and human needs, With this specialized expertise, the SFRPC is closely aligned co with the goals and objectives of this, project. r Monroe County, hereby, request approval from EDA to allow a non-competitiive inter-Vocal) agreement to be entered) into and executed) with the SFRPC to complete the Scope of Work which was funded through this grant agreement. Please notify me if additional information is needed. c O U Sincerely„ 2 w O v d W Helene Wetheirington, IEM Disaster Recovery erector Monroe County Regionia9 Service Center 2798 Overseas Highway Marathon, Florida 3393 Mobule; 305 594 30,36 Email: Wet eringto -Helene@MonroeCounty-FlL. ov C Gregory Vaday, AICP, EDA Representative Packet Pg. 878 D.3.d �� BOARD OF COUNTY COMMISSIONERS County of Monroe °l Mayor Sylvia J.Murphy,District 5 The Florida Keys Mayor Pro TernDanny L.Kolhage,District 1 �f Michelle Coldiron,District 2 Heather Carruthers,District 3 David Rice,District 4 d April 2, 2019 7a 0 H. Philip Paradice, Jr., Regional Director Atlanta Regional Office Q. Economic Development Administration O 401 West Peachtree Street, NW, Suite 1820 Atlanta, Georgia 30308-3510 >, a, a� RE: Award # 04-69-07349, Financial Assistance Award U) Dear Mr. Paradice; a� 0 Monroe County is hereby requesting approval to partner with the South Florida Regional Planning Council (SFRPC) to draft the Post Disaster Recovery Strategy (PDRS) for Monroe County which is L funded through this grant. Section 186.505, Florida Statutes, provides that the SFRPC may enter N into contracts to provide, at cost, such services related to its responsibilities as may be requested N by local governments or organizations within the region and which the SFRPC finds feasible to 0 perform. c a The SFRPC is Monroe County's "Planning Organization," receiving annual EDA planning funding to develop a Comprehensive Economic Development Strategy (CEDS) for the District and to carry ii out a program of planning and technical assistance for member local governments in creating c and/or retaining jobs. The SFRPC has specialized knowledge in all elements of the local 0. government, community, and economy that are vital to this project. 0- Q The Economic Recovery of Business and Tourism Section of the Disaster Recovery Strategy is the a essential component that binds all other components including housing, infrastructure, W environment, and human needs. With this specialized expertise, the SFRPC is closely aligned U) with the goals and objectives of this project. r r Monroe County, hereby, requests approval from EDA to allow a non-competitive inter-local agreement to be entered into and executed with the SFRPC to complete the Scope of Work which was funded through this grant agreement. Please notify me if additional information is needed. 0 U Sincerely, r w Helene Wetherington, 1EIM Disaster Recovery Director r r Q Monroe County Regional Service Center 2798 Overseas Highway Marathon, Florida 33050 Mobile: 305 504 3036 Email:Wetherington-Helene@MonroeCounty-FL.Gov C Gregory Vaday, AICP, EDA Representative Packet Pg. 879 D.3.d UNITED STATES DEPARTMENT OF COMMERCE Economic Development Administration Atlanta Regional Office 4.0 t v rs C Per ac iL s.e fit. , Fl,'VV. thiiioss, Georgia 303aw B-w 51011 drr rcdrlV, r'cdc"r taa: lravcaa,trraent No, tl 4-tart-tt7349 a 0 s. I lclene wedieringtaatr OC 0 D7 satster Rcs om cry Director dv"dcraarurc county a 1 100 S unrraaatN.aartr.cct 0 K*2. ` Qsrt, Florida 330-40-57dTt � Dear Nads. Wetheriragtmv � m r i I uaaau pleased to tnfinmu you tprart the dkpranma:m trtl'Mrirotaces h`rrsrurar'W 1kwIrTrnrsrr4 Arlmin%,aCiwatl d 1°.f it has approved your apirprcatdrurr test a S80,000 1;1:1A irbvestrr eni to 5iu{rpon be rwomlrlelikon of 1'om DWeru 1 � g �. y ,. l�.ccusvca�� traatc�,y� dl d.tlw E(.rr'thc lvl�rarws�a;. �."a�ruaraty � 0 E'rncluascd are tcwo sigrtcd carlracs of We Fdr7a wKJ Ambittarve Marti. `r°aaUr ,a d,rc:c�atrcart to the terms art(] � conditions of the °aavwWA sdasrUW be K dicmM by aw srgramtare of ycttrr I°r&wtl & official on catch Wtht srr"rve d catch Is � of We f prranctaal As,d rmwe W.aral. Onc of he c.x ct„tca.d cuap ks Aarrugsd be returned to 11 Pinlip Par«aedicc, Jr., r Rc-ru naal Director-, Alhuntu Rcpdur wri onicc, I ccrrtomic° d. eelcrfrrrrcrut Administration,401 West Peachtree Street, � KMA Sra W 18M, tdWtm , G,rcuar Q 30308-3510. If mart Qwsd wrr„d rc°tranw d wv Whi 30 d s ofrcccdpat, Ii A araav rn 0 cdccdae the ,^urwsuml null aasrcd "d aausd, rn 0 llhd aase cto, not m.,Ae an,, ¢::cwnnniirntenls in rcdtauwe cc thk arwwaarcd Md acata have camfull; ra:vaewvccl and a accepted the tcrrns tun d ccrrradptdurrav A, ca'arxtmutrunts emem d irno par oir to a braining the aal pro.v�rd arl'El:A in c aacasaralatncc vwith rt�S, rcd1ttd11iarra; ,trod rccgrurrcruaents ra H be,at corer own risk. m h DAV raodssOn 'Q tsr lead the IccdcO ccaaaasrrndc adncdsadrrama waprrada drta pruraaacr hng drsrtmatkm atrsd � Conrprelitrecnes,, drrcf aairrg Araaakaart aca,d,ds:rrs t'v growthaaraa.l suxw sus in be =lctwti icic cccrrraraa'aw,. lwl:A irtrdrltrar etrts a tVrrsa rrarssau.rua h) rawkirtg ,taaGc;^w irrsssrrraems uds Benation's atom ccsMeamtdc°aapl; sdusuvsse d carmmtanWes that Q care°urcrraaa,c frracWscctaas Csalgarka(ara atisrrr tarty\ cu`eWatre n orhr nluu_r-Apd dra:.lwr "age ON. EDA invers;tattesarts me wa;aalts U cdruvcrr, c°ra b rc vring Ke gar arrcrprles of rec°laaroB+ag aal innovaborn entrc°tarcneurshspr and rcca regional cicvcicrlrra eat. w LL U) I sharrc ycr w cslaccaatrsrras rcgaraAWg dw irndmo of°this investca enr and look forward to macarlsing w4h you tat 0 rnccrt thc° ccrvrarraaric sdaacpcadarrraarat ruaV& (0` rttr cwrMrrnwrud't'v. t r d,acc"rcVs, 3 0 l d. dada AP P araru.dtcc, tr. V Rcgrurraaud 11sechn 0 1�nclw,sarc°s: l`uam i CD 450 1 hlam'iaag As^ar^+uvwc Awwarrd (2) x Attacprurrew A Depraartrr em uafti,"casarrutc°me darrraarrcraall Wwaame MAW Arrras W and 4'on ditions, &a wd Octoa,,rc'r 9, ?at#8 Atitaihraucarat dt SfsMc A ww d Carrrcddtrs ns 0 Attachment u: , l.6)e ltrradwQl dtQr-ru t v ttdt) l"a�MtfAraaurc°rru~,s 1'r�auaruur:r. �a ACC Vcaruurdrur r;CCHarracra.rtrs Payment Enrodlatent Forra°r Q � a Packet Pg. 880 FORNI CD-450 U.S. DEPARTMENT OF COMMERCE (REV +01 l 2 GRANT 13COOPERATIVEAGREEMIENT FEDERAL AWARD ID NUER 4) FINIAA NCI AL AS Z"50 STAN%C*E AWARD .........-..-MB :2 04-691-07349 M 0 RECIPIENT NAME PERIOD OF PERFORMANCE IMonroe County 12�mn";s after date of EDA approval .0 STREET ADDRESS FEDERAL SHARE OF COST 16- 4) rL 1100 Simonton Street 80,000,00 0 CITY,STATE,ZW CODE RECIPIENT SHARE OF COST Key West,FL 33040-5714 26,OWOO Atithor" 70—TALF-STUTED COST Public Works&Econornic Development Act of 1965,as amended(42 U,S,C, 3121,cf.Seq 100,0001.00 co CIFOA NO,AND NAME 4) 11.307 Economic Adjustrivent Program 0 PROJECT TITLE Post Disaster Recovery Strategy 4) ........... This Award document(Form CD-45101N signed by fete Grards Officer conslItutes art obligatiion of FeneraI funding.By signing this Form CD450,the Recipient agrees to comply with the Award provisions,chocked below arid attached Upon acceptance by the,Recipient,the Form CD-450 must be signed by an authorized representative o,f the Recipient and returned to the Grants Officer,if not signed and returned without modification by the Recipient within 30 days of receipt,the Grants Officer may urfilaterany withdraw this offer and de-obligate the funds 0 I ........... ...... ED DEPARTMENT OF COMMERCE FINANCIAL ASSISTANCE STANDARD TERMS AND CONDITIONS(09 October 2018)(Attachment. I LL CT R&D AWARD 0 0 FEDERAL-WiDE RESEARCH TERMS AND,CONDGTIONS,AS ADOPTED BY THE DEPT.OF COMMERCE Q. rL Eli SPECIAL AWARD CONDITIONS(See Attachment 8), Z UNIE,ITEM BUDGET(See Attachment Cg [R] 2 CFR PART 200,UNIFORM ADMINISTRATIVE REQUIREMENTS,COST PRINCIPLES AND AUDIT REQUIREMENTS AS ADOPTED LL PURSUANT TO 2 CFR§1327.101 fn 563 48 CFR PART 31,CONTRACT COST PWNCiPLES,ANIL)PROCECRJRES 0 MULTI-YEAR AWARD:(PLEASE SEE THE MULTI-YEAR SPECIAL AWARD CONIDITION, I OTHER(S)! 16- ........... 0 x SIGNATURE OF DEPARTMENT OF COMMERCE GRANTS OFFICE DATE R LU ——--------—---- N.Philip Paradise,Jlr,, Director,Atlanta Re 7 ........ PRINTED NAME,,PRINTED TITLE,AND SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL DATE lRosman Gastesi,County Administrator,Monroe Coun Packet Pg. 881 D.3.d Attachment B U.S, DEPARTMENT OF COMMERCE Economic Development Administration SPECIFIC AWARD CONDITIONS Recipient: Monroe County 1100 Simonton Street Key West, Florida 330�40-5714 Award No.: 04-69-07349 Q. 0 1. PROJECT: This investment supports the development of a comprehensive Post Disaster Recovery Strategy (PDRS)for Monroe County. The goal of the PDRS is to help Monroe County buiid a stronger, safer and resilient community post Hurricane InTia, 2. PROJECT DEVELOPMENT TIME SCHEDULE:The Recipient agrees to the following Project co development tirne schedule: 0 Time allowed in IFinanciall Assistance Award after IEDA Award daite: Award Period ..... .... ... ....... ......--.......—.—...... 12 moriths Project Closeout - All Project closeout documents including,the final financial information and A a any required prograrn, reports shall be submitted to the Government not more than 90 days U) after the date the Recipient accepts the completed project form the contractor(s), 0 0. The Recipient shall pursue diligenfly the clevOlopirnent of the Project so as to ensure completion within this time schedule. My oreover, the Recipient shall notify the Government in writing of any U- event which, could delay substantially the achievernent of the Project within the prescribed time 0 L- limits, The Recipient further acknowledges that faiiUre to meet the devOopment time schedule CL CL may result in the Governaient's taking action to terminate the Award in accordance with the regulations set forth at 2 CFR § 200,33,8, a. W U- 3. PROCUREMENT:The Recipient agrees that all procurement transactions shall be in accordance with co Department of Commerce Regulations at 2 CFR § 200.317, W :E ILI 4, GRANT ADMIIINIISTRATOR:The Grant Administrator for the Project is: 3: H. Philip Paradice,Jr, Director, Atlanta Region 0 Economic Development Administration S. The FEDERAL PROGRAM OFFICER is responsible for the programmatic, technical, and/or scientific aspects of this Award: x LU Lee H. Mertins Area Director E Econornic Development Administration Atlanta, Regional' Office (404) 730-3015 Irnertinst e0 ----------- Award # 04-69-07349 Page 1 Packet Pg. 882 D.3.d 6. The PROJECT OFFICER is responsible for administrative coordination and liaison with the Recipient, This individual receives appropriate material from the Recipient for administrative processing. The Program Officer's narne, address, telephone number, and er'nail address are:� Joy Wilkins 2 Program Analyst Economic Development Adrnk,iistration 401 West Peachtree Street, NW, Suite 1820, Atlanta, Georgia 30308-3510 404-730-3,017 CL Lw Q_v 0 7. AWARD DISBURSEMENTS: Reimbuirs,able basis onily: EDA will make Award payments using the Departillent of Treasury's,Automated Standard Application for Payments (ASAP) system. The recipient is required to furnish documentation as reqUlred by ASAP including but not limited to Recipient and Requestor Identification Numbers. Complete information concerning the ASAP system co rilay be obtained by visiting www,flns,treas.gpv_Lspj;l. 0 The "Request for Reimbursement" (SF-270) is used to request payment, wMch will be approved by the Project Officer, Please note that disbursements cannot be processed until the attached Standard Form 3881, AGH Vendor/Miscellaneous Payment Enrollment Form is completed and returned. The form must be cornpleted by the respective parties (EDA, Recipient Bank, and Recipient), A new form is required for each Award. Return the completed form with, the executed Awaird documents to this 0 Project Officer at Economic Development Administration, 4011 West Peachtree Street, N.W,, Suite 0. 1820, Atlanta, Georgia 30308-3510. LL 4) & M REAFFIRATION OF APPLICATION: Recipients) acknowledges that Recipient's application for this > Award may have been submitted to the Government0 and signed by Recipient(s), or by an authorized L_ CL representative of Recipient, electronically, Regardless of the means by which Recipienit(s), submitted CL its application to the Government or whether Recipient or an authorized representative of Recipient submitted its application to the Government, Recipient(s) hereby reaffirms and state that a.)all data 0. in said application and documents submitted with the application are true and correct as of the date U_ of this Award! and were true and correct as of the,date of said subrilission, b.) saidapplication was as co of the date of this Award and as of the date of said application duly authorized as required by local law by the governing body of the Recipient�s)and c.) Recipientls) confirms that it will comply with ILI 3: the Assurances and, Certifications subm ttecl with, or attached to, said application, The term "application" includes all clOCUmentaflon and any information provided to the Government as part of, and in furtherance to, the request for funding, irlCkiding submissions madle in response to 0 information requested by the Government after submission of the initial application, 9. RECIPIENT'S DUTY TO REFRAIN FROM EMPLOYING CERTAIN GOVERNMENT EMPLOYEES: For the two-year period beginning on the date the Government executes this Award, the Recipient(s) agrees X W that it will not employ, offer any office or employment to, or retain for professional services any person who, on the date the Government executes this Award or wfthin the one-year period)ending E on that date: a. Served as an officer, attorney, agent, or employee, of the Government; and b. Occupied a position or engaged in acti0ties that the Assistant Secretary determines involved discretion with respect to the Award of investment Assistance under PWEDA. ........... Award # 04-69-07349 Page 2 Packet Pg. 883 The two-year period and associaited restrictions referenced above also shaH apply beginning on the date the Government executes airy cost amendment to this Award that provides additional funds to the Rec#ent(s), 10. FREEDOM OF INFORMATION ACT (FOIA): EDA is responsible for meeting its Freedom of Information Act (Ft IA) (S U S,C, § 522) responsibilities for iits records, DO C regulations at 15 CFR Part 4 set forth the requirements and procedUres, that EIDA mLJSt f0HOW irl order to make the requested nrater'W, information, and records pubiicly available. Unless prohibilted by law and to the extent required 0 under the FOIA, contents of applications and other information submitted by applicants rnay be released in response to a FOiA reqUf2st, Appiiicants should be aware that EDA may make certain CL application information publiciy avadable, Accordingly, the apiplicaint should notify EDA if it believes 0 any application information to be confidential. 11. SCOPE OF WORK: Recipient(s) agrees to undertake, prosecute and corriplete the Scope of Work ar (SOW) for this Project funded by this Award which SOW is approved and agreed to by the Gov,ernn"ient as subsequenfly arriended in MUtUaily agreed upon written change order(s) and/or co 2_1% SOW arnendr7ient(s), if any, The SOW shell be as set forth and described in a,.) the application suibmitted by Recipient(s) and/or Recipient's authorized representative(s)to the Government for 0 this Award together w, th b.) aH enclosures„ materials, dOCUrrients aind other submittals accompanying a!nd supporting the apphicatrion, c.) aH additional materials, documents and/or correspondence requested by the Governrnent and SUlDn'i4ted by Recipient(s) and/or Recipient's 2 authorized representative(s) in support and furtherance of the apphcation and d.) such change(s) arid/or SOW amendments, if any, requested in writing by the Recipient(s) and/or Recipient's authorized representative subsequent to the date of this Award and approved and agreed to in (L0 writing by the Government. To the extent such additronall materials, docurnents anid/or correspondence amends and/or clarifies the apphcation, such arriendment or clarification shall be U_ (D controlling. it is agreed thiat the Recipuent(s) and Government intend that.the SOW describes a > 0 discrete, detaked arid) specific project, that is funded anc.1 au0,iorized by this Award and to that end the, application and the above described additional information shall be faiirly construed to arid shall < describe the SOW. As more particularly described in the item B-2 of the ED-90�O of the grantee's 0 application, a. LL co 12. REFUND CHECKS, INTEREST OR UN,U'SED FUNDS: Treasury has given the FDA two options for having (D payments deposited to Our account with it: ILI 3: The first one is Pay.Gov. This option allows the payee to pay EDA through the Internet, The U payee wiH have the option to rnake a one-tir'ne payrnent or to, set Lip an account to make regular payments. 0 The second option is Paper Check conversi,on, All checks must identify on their face the narne of thie DOD agency funding the award, award number, and no more than a two-word description 'to X identify the reason for the refUnd or check, A copy of the check should be provided to the LU Federal Project Officer. This option aiiolws the payee to send a check to NOAA's accounting office, who processes EDA's accounting functuoris at the fokowing address: U1 S. Department of E CWTir'nerce, Natior4 Oceanic and Atom iosphe6c Adrninistral on, Finance Office, AOD, EDA Grants, 20020 Century Boulevard, Germantown, MD 20874,, The aCCOLAFIthIg staff will scan the checks in encrypted file to the Federal Reserve Bank, and the funds wail) be deposited in EDA's accourit, While this process wiH not Ible an issue with rnost payees who are corporations, it could be an, issue for individuals, sending EDA funds. Please snake note of the following. Award # 04-69-07349 Page 3 Packet Pg. 884 D.3.d Niotice to Customers Making Payrnent by Check lf you send EDA a check, it will be converted into an electronic funds transfer by copying your chock andi using the account information on, it.to electronically debit your account for the :2 arTIOU11t of the check. The det)it forma your account wifl usuialiy occur within 24 hours and will appear on your regular account staterrient. You wM not receive your originai check baick. YOUr original check will be destroyed, but a copy of it wiil be maintajned ir) our Office, If the EFT canriot Ibe processed for techniicai reasons, the copy will be processed in place of the origir4i cheick, if the EFT cannot be complieted because of 0 insufficient flunds, we wid charge you a one-firne fee of$2S 00, which will be icoliected by EFT, 13. WASTE, FRAUD AND ABUSE: Consistent with 2 CFR part 200, Recipient pleirsonnel responsible for managing the Recipient's finances arid overseeing any contractors, SUb-contractors or sub-grantees„ will corriplete the training PowierP&in fl m t entied "Coplia ric m,e with EDA Disaster Assistance Progra CO 2_1% Requirements" and return the signed Certificate of Trairiing Cornpletion (page 38) to EDA along with 0 the signed CD-450 with4) 30 days of receipt Further, Rebpient w0i rnoifltor award activities for COMMOru fraud schernes, Such as: • false claims for rnateriais and Nabor', 0 • bribes reiaited to the aCqUisition of vnaterWs and labor, a. • product substitution, U_ 0 • fl`IiSMarkNng or rnisiabefing on prodUcts arid rnaterWs, and • time and rrvaterWs overcharging, a. W Should Recipient detect any suspi6ous activity, Recipient Mi contact EDA staff listed above and the COU_ Office of lnspector General, as nndicated at Lij�jc.j.-Ids asi , as soon as possible. ILI 3: 14. IN-KIND CONFIRMATIOW No hater than fifteen (15) days prior to submerging a Finali Disbursement Request, the Recipient agrees to: provide ,a final accourrtung of the in-kind match showing a [,)reakdown of expenses rnctluding hours per, individual and hourly crates. The Government Mil have 0 the right to seek additional back-up information for ail in-O)d statements provided by the Recipient. x LU E Award fd 04-69-017349 Page 4 Packet Pg. 885 D.3.d Attachment C Line Item Budget Monroe County c� 0 04-69-07349 L Q 0 Personnel $20,000 r- Fringe Benefits Travel U) Supplies Contractual $80,000 ° Total Direct Charges $100,000 0 Total $100,000 a LL 0 L Q Q Q U d w LL U) t r t r r v �a L 0 U v x W r C d E t U r r Q Packet Pg. 886 u _ + f r NINE "y�"''" _ `a• ;`,� �4 � r, 'r� �!� ems`.R '`�:. �+ 'AVM Monroe Countywide Post- Disaster Recovery S - Hurricane Irma January 2020 coLo� f a Omm ". •" �� � `- '� �6 as o wumucr,urh..rcr D.3.e ACKNOWLEDGMENTS Monroe County wishes to express its gratitude to the U.S. Department of Commerce c Economic Development Administration for its support (EDA Grant 04-79-07268) which L funded, in part, the development of The Monroe County Post-Disaster Recovery Strategy. �. Monroe County also extends its gratitude to the South Florida Regional Planning Council and OVID Solutions for their support to Monroe County in the development of this a strategy. r �a L ■■SFRPC E D A OVID South Florida Regional Planning Council O.S. ECONOMIC DEVELOPMENT ADMINISTRATION y Proudly serving South Florida since 1974 to r to O d C LL d O L Q Q Q r O Mn d O O N O M N �I to d r C 7 O U d O L l_ CO G C� E V Q 2 Packet Pg. 888 D.3.e Monroe Countywide Post-Disaster Recovery Strategy0 L Q 0 TABLE OF CONTENTS Acknowledgments....................................................................................................................... 2 L r Executive Summary 5 m Hurricane Irma Impacts to Monroe County 7 'o ............................................................................. HousingImpacts........................................................................................................................ 7 L Economic Impacts.................................................................................................................... 9 N Infrastructure Impacts ............................................................................................................ 10 0 r Community Planning and Administration Capacity Impacts.......................................... 1 1 0 a Environmental and Natural Resource Impacts .................................................................. 1 1 ra c Lon Term Recover 12 Goals, Strategies, and Guiding Work....................................................................................... 12 ° Q. 0. a Summary .................................................................................................................................. 12 .... Prior Work Completed to Guide Goals and Strategies 13 0 IMPLEMENTATION STRATEGY...................................................................................................... 15 :N m Overview.................................................................................................................................. 15 a� Outcomes................................................................................................................................ 15 c N Rate of Growth Ordinance and Hurricane Modeling Implications................................. 16 M N FEMA Community Lifelines of Risk Reduction...................................................................... 17 U� Phased Implementation 18 a Phase 1: Sea Level Rise Modeling and Data Finalization ..................................................... 19 >, r c Sea Level Rise Modeling and Data Finalization Projects................................................... 20 0 0 U Phase 2: Policy and Program Development 21 ° o L Policy and Program Development Projects........................................................................ 21 0 2 Phase 3: Implement Programs and Projects........................................................................... 23 r m Projects Facilities Pro Critical Faci j Cri ........................................................................................................ 23 Road Elevation, Relocation, Stormwater Improvement Projects..................................... 25 a 3 Packet Pg. 889 D.3.e BridgeReplacement.............................................................................................................. 28 m Shoreline Protection Projects................................................................................................. 28 :2 M Natural Mitigation Feature Projects...................................................................................... 30 �a Marina, Breakwater, Boat Ramp and Park Improvement Projects ................................. 31 0 r Business Corridor Improvements 31 Q. Residential Elevation Projects Flood Retrofits 32 c Residential Demolition and Greens ace Projects 32 a, Budget.......................................................................................................................................... 33 L Interjurisdictional Coordination................................................................................................. 34 in Capacity to Support Implementation 34 ..................................................................................... O Appendix A• Hurricane Irma Completed Projects 35 L Completed and Ongoing Projects to Address Housing Needs 35 N Completed and Ongoing Projects to Address Economic Recovery Needs ................. 38 N 0 Completed and Ongoing Projects to Address Finance and Administration................. 39 c Completed and Ongoing Projects to Natural and Cultural Resource Needs............... 40 a �a c Completed and Ongoing Projects to Address Health and Human Services................. 46 ii m 0 L Q Q Q r O .N d O O N O M N �I W d r C 7 O U d O L r- CO G C� C V Q 4 Packet Pg. 890 D.3.e EXECUTIVE SUMMARY MONROE COUNTY MONROE COUNTY FLOOD MITIGATION AND SEA LEVEL RiSE RESILIENCE PROGRAM REQUEST A $150 MILLION SET-ASIDE IN THE CDBG-MIT ACTION PLAN FOR THE On September 10, 2017, Hurricane Irma struck the Florida Keys as a Category 4 hurricane bringing devastating winds and coastal flooding to Monroe County. While no part of the island chain was spared, the Middle and Lower Keys were hit the hardest. Over two (2) r years later, the island chain continues to recover and rebuild following Hurricane Irma. y m The Monroe County Post-Disaster Recovery Strategy (PDRS) is intended to: a ■ Guide long-term recovery and resilience efforts following this storm, r ■ Help the community learn from its experiences from this event, and y ■ To prepare for the future. o r 0 Hurricane Irma brought to reality the vulnerability of this island chain. When the debris a was cleared, homes built to new codes to withstand wind impacts stood as a shining c example of wind mitigation in action and a sound investment. Many older ground-level houses and mobile homes were, however, severely damaged. The Keys communities P understand that impacts from flooding could have been much worse. As the Florida Keys a plans for the future, it will be important to consider not only current flooding vulnerability but how these vulnerabilities, such as storm surge can be further exacerbated by sea- level rise. 0 N > P] CD r O CD ---- ", U 0. *, c x - U �_7 0 r_ E c.> cc r r Destruction to Oversees Highway at Sea Oates Beach in Upper Keys, Cammy Clark 5 Packet Pg. 891 D.3.e As a national treasure and significant contributor to the economy of the entire state, the future environmental and economic health of this designated Area of Critical State Concern (ACSC) is forever linked to resilience. With plans and policies in place that evaluate the long-term needs of critical facilities and strategies for mitigation, the Florida Keys would like to become the national model for long-term and holistic flood and o r increased storm surge adaptation in island communities. a Recognizing the unique vulnerability of the Keys and impacts from Hurricane Irma, the communities request a set-aside of $150 million in funding in the forthcoming U.S Department of Housing and Urban Development (HUD) Community Development Block � Grant - Mitigation (CDBG-MIT) Action Plan that establishes the Monroe County Flood r Mitigation and Sea Level Rise Resiliency Program. y m With this set-aside of CDBG-MIT funding, Monroe County and its municipalities will: 0 m ■ Continue planning and policy development efforts to project sea level rise on r island infrastructure and the environment, creating a Keys-wide plan for resilience. ■ Elevate and improve stormwater along roadways that connect to critical o evacuation routes including retention, drainage, and treatment to enhance c water quality. a ■ Improve critical infrastructure by relocating it from low-lying areas; hardening it c against future storm surge or flooding; or elevating it for future resilience. ■ Restore natural shorelines to protect inland areas and/or harden shorelines for i resilience. a • Protect drinking water through reverse osmosis improvements to existing systems. a ■ Elevate or replace homes to mitigate the impacts of flooding, storm surge and sea r c level rise. ° .N ■ Buy out low-lying areas with repetitive loss properties or those that are not suitable for redevelopment. r O f"> N O M - N U) 0. r w r King tides flood mobile homes in the Keys, Monroe County Q 6 Packet Pg. 892 D.3.e HURRICANE IRMA IMPACTS TO MONROE COUNTY Hurricane Irma was the most intense hurricane to strike the continental United States since Hurricane Katrina in 2005, the first major hurricane to make landfall in Florida since Hurricane Wilma in 2005, and the first Category 4 hurricane to strike Florida since o r Hurricane Charley in 2004. Irma was a catastrophic hurricane that caused widespread m damage throughout the Florida Keys. Even beyond the physical damage and effects to 0 the Florida Keys, Hurricane Irma disrupted the lives of the residents and business owners of the Florida Keys. T m F17) r " ) o Olt Y - a T_- LL ' 0 Q Clean up of Canal 351 in Summerland Key, Clean up of Canal 25, Monroe County, r Monroe County C An d The impacts of Hurricane Irma can be seen broadly across the following areas of focus: Housing; Economic Recovery; Community Planning and Administration Capacity r' 0 Building; Infrastructure Systems; Natural and Cultural Resources; Finance and N 0 Administration; and Health and Human Services.These focus areas are described in more N detail as follows. ri U) HOUSING IMPACTS a r Hurricane Irma will forever be remembered as a housing disaster. Approximately 85% of the housing stock throughout the Keys was impacted. More than 4,000 homes were v destroyed or damaged. Figure 1 below shows an assessment of housing impacts o throughout the community. The hardest-hit homes were mobile and manufactured c homes, RVs, and live-aboard boats which serve as much needed de-facto affordable r workforce housing. Due to the damage to homes and disruption to lives, there was a huge need for case management support to help individuals navigate insurance claims and cope with post-disaster mental and emotional stress. Reconstruction of affordable r r workforce housing, however, faces many challenges: high construction costs in this a 7 Packet Pg. 893 D.3.e island community; a lack of insurance, or underinsurance; stringent wind load construction requirements (180 mph); and significant flood elevation requirements. Further, any homes with more than 50% structural damage ("substantial damage") are required to be rebuilt to the current building codes and standards, including the noted elevations and wind loads,which is beyond the financial means for manyworking families c r and retirees. Affordable workforce housing was a critical need before Hurricane Irma and m has now reached crisis levels with a significant impact on the business community. Due 0 to a lack of workforce, some businesses are forced to limit services or not even reopen. �a a� m r �a 1. FIGURE 1. HURRICANE IRMA HOUSING PRELIMINARY DAMAGE ASSESSMENT N PRELIMINARY DAMAGE ASSESSMENT(SUMMARY W PARK m INFO) C d KEY LARGO 2 V,J 3992 326 75 VILLAGE OF ISLAMORADA 0 46$ 427 47 FIESTA KEY 0 0 0 257 ++ CRAIG KEY 0 1 0 0 M CITY OF LAYTON 4 0 160 1s N LONG KEY 3" 86 14 0 � CONCH KEY 0 78 13 4 N DUCK KEY 291 361 83 7 O (L WY OF KEY COLONY BEACH 0 462 888 206 — M 0 401.8 829 1402 394 r- OMC)KEY 0 0 0 391 0 LL BAHIA HONDA KEY 6 9 6 0 0 d BIG PINE KEY 264 1538 663 299 473 C LITTLE TORCH KEY M9 300 80 25 37 Q MIDDLE TORCH KEY 3 0 12 0 Q BIG TORCH KEY 11 4 37 1 Q RAM ROO KEY 31 20 493 12 SUMMERLAND KEY 1 706 20 10 r CUDJOE KEY 134 914 624 52 O SUGARLOAF KEY 125 995 207 103 U) UPPER SUGARLOAF KEY 175 0 0 0 LOWER SUGARLOAF KEY 6 161 110 0 SADDLEBUNCH KEYS 82 0 ❑ 0 SHARKKEY - 0 39 0 0 O r BIG COPPITT KEY 122 $38 63 4 O GEIGER KEY 41 252 ❑ 7 12 N O ROCKLAND KEY 1 60 31 0 5 M KEY HAVEN 0 457 1 0 0 N STOCK ISLAND ------ 895 so 22 15 1 17 r I CITY OF KEY WEST 0 11625 292 39 23 U) 0 a r c O U d O c O r c d E t Ic r r Q 8 Packet Pg. 894 D.3.e ECONOMIC IMPACTS m Local businesses suffered significant losses following the hurricane due to a lack of tourism - the lifeblood of the local economy. According to a Business Recovery c Survey conducted by Monroe County and the local I Chambers of Commerce in the year following Irma, 80% a of the businesses in the County experienced an °' o extended outage in the aftermath of the storm. Even two (2) years after the Hurricane, most of the responding businesses, which are mostly small businesses, continue Hurricane Irma Business to experience a significant downturn. Tourism, a $2.7 _ • _ _ •sSurvey U) billion industry in the Keys that employs nearly half of the county's workforce, experienced a significant decline. 0 In September of 2018, Monroe County saw a 40% ►'` r decline in hotel room demand. Further, many 4 employers struggled to find workers to open their y businesses as the homes that traditionally housed the Keys' workforce was decimated. o Most employees moved outside the community to find housing. c a According to a post-Irma assessment conducted by the International Economic c Development Council (IEDC), commercial fishing is a large economic engine by value U_ m ($900 million direct impact) and employment (4,500 workers). The Florida Keys i Commercial Fishermen's Association estimates lobster fishermen lost 94,000 of the 350,000 a traps for a total equipment loss of $3.7 million. Lobster output fell by 60% last year for an a estimated economic loss of $38.88 million.' r c 0 While tourism has been rebounding and fisheries recovering, particularly in the Key West and Key Largo areas, businesses in the Middle and Lower Keys continue to suffer. The extent of the ongoing impacts and needs of the business community are outlined in the r' Hurricane Irma Business Recovery Unmet Needs Survey Report produced in May of 2019. N This report can be found on the Monroe County website2. M N r I co LOBSTER OUTPUT FELL By 60% IN 2018 FOR AN 0. ESTIMATED ECONOMIC LOSSOF $ i i i MILLION. c U d 0 c 0 I International Economic Development Council,Business Assessment of Hurricane Irma in the Keys, July, 27, 2018 E 2 Hurricane Irma Business Recovery Unmet Needs Survey Report (May 2019), available here: http://www.monroecounty-fl.aov/DocumentCenter/View/17830/Hurricane-Irma-Business- r Recovery-Survey-Summary-Report-06-03-19. Q 9 Packet Pg. 895 D.3.e INFRASTRUCTURE IMPACTS m Hurricane Irma demonstrated that Monroe County's investment in mitigation and building hardened infrastructure and facilities prior to the hurricane was successful. Despite the 130 mph winds, the County did not experience widespread structural c damage to roads, bridges, water or wastewater systems. While these systems experienced intermittent challenges immediately following the storm, they were a efficiently restored in a reasonable timeframe. O c �a The need to continue building redundancy and resilience within the communications THE FLORIDA KEYS IS A CHAIN systems, power utility infrastructure, and y within public safety facilities became more OF • To 80,000 i>-% m evident following Irma. Response c capabilities were hampered within both the RESIDENTS, CONNECTED public and private sectors by a lack of BRIDGES. r redundant communications. Similarly, the Monroe County Emergency Operations o Center (EOC) and the Sheriff's Office facilities displayed weaknesses in supporting c continued operations. Long-term recovery efforts are focusing on enhancing, hardening a and replacing these vital, life-saving infrastructure components and public facilities. c Countywide, there was damage to over 50 facilities ranging from minimal impacts like m damage to signs and fencing to complete rebuilds. Most of the airport damage occurred 0 in Marathon with an estimated cost of $1 .4 million to repair the facility. While damage to a publicly owned infrastructure and facilities will be reimbursed by the Federal Emergency a Management Agency's (FEMA) Public Assistance (PA) Program, local governments are r c responsible for local cost-share. Further, the County and its municipalities continue to c .N encounter challenges with timely reimbursements through the FEMA PA Program, resulting in the local governments bearing the additional financial burden of loans for w and deficits caused by completed repairs that have not yet been reimbursed. r' 0 N .1 r "k UI CAS d c O C O /. C y k C f 3; J Last canal being cleared of debris in the Hurricane Irma canal clearing project, Q Kristen Livengood 10 Packet Pg. 896 D.3.e COMMUNITY PLANNING AND ADMINISTRATION CAPACITY IMPACTS m As a designated Area of Critical State Concern, the Florida Keys have many community plans and ordinances to guide growth and development while protecting the precious resources that make the island chain unique. Hurricane Irma resulted in several new c ordinances that streamlined permitting and redevelopment for a short period of time to allow for temporary housing options and individuals to repair homes as quickly as a possible. These temporary solutions should, however, be codified for future storm responses. a� Monroe County and its municipalities experienced significant strains on their local a operations following Hurricane Irma, some of which are on-going challenges. Perhaps y the most significant financial strain came from the burden of funding local recovery efforts with long and challenging reimbursement processes from the FEMA PA Program c to recoup these investments. Further, local staffing capacitywas stretched thin with many employees taking on new roles that were not part of their typical day-to-day functions. r �a 0 ENVIRONMENTAL AND NATURAL RESOURCE IMPACTS c a Tied closely to the area of - tourism and the discussion on fisheries is that of the : natural and cultural o a resources of the Keys. A ,K Q region that is home to numerous species of fish - o and the nation's only living y reef system, the increase in 'p wave action created a ' c, r drastic change to an N already delicate edcanal cleanup, ' ecosystem. N Plug ged anup,Monroe County yl Perhaps one of the largest and most challenging aspects of recovery was the removal o of a significant amount of marine debris from waterways and canals. This debris includes a, r many household items, derelict vessels, derelict fishing gear and many other miscellaneous items that found theirway into the ocean through storm surge orwinds. As v some of these items contain items that can pollute waterways, like gas or oils, they can o be an environmental concern for sensitive underwater habitats. Further, derelict fishing c gear, like lobster and crab traps, that are lost in the storm can continue to trap marine r life and act as a hazard to navigation. In an area that is home to endangered species and a National Marine Sanctuary (NMS), these environmental concerns can not only impact natural resources but also threaten the local economy, which is intricately r r connected to the environment. a 11 Packet Pg. 897 D.3.e LONG-TERM RECOVERY GOALS, STRATEGIES, AND GUIDING WORK SUMMARY c 0 In the wake of Hurricane Irma, the Florida Keys are keenly aware of the many realities related to the vulnerability of the island chain. As the Florida Keys looks to the future, it will a be important to consider not only current vulnerability to flooding but how these vulnerabilities can be further exacerbated by sea-level rise as well. As a national treasure a and significant contributor to the economy of the entire state, the future environmental and economic health of this designated Area of Critical State Concern are forever linked to resiliency. y m Looking to the future, the community identified a single goal for redevelopment: c m REBUILDING STRONGER FLORIDA �a 0 The Keys communities will accomplish this through the following six (6) strategies: y 0 a 1. Promote public health, safety," and general welfare; i7L 2. Advance adaptation to coastal s flooding, storm surge, and other 0 CL hazards; a 3. Protect property, residences, and businesses from storm impacts and minimize damages; 4. Minimize public and private m losses due to storms; 5. Preservation of economy during and after, including business N viability and workforce housing; M and Sun rises over Bahia Honda 2 weeks after r 6. Preserve and protect the I Hurricane Irma, cammy clark y environment, including natural and o cultural resources and enhance resiliency. a r c Using these six (6) strategies as guiding principles, Monroe County collaborated with all c municipalities within the community to develop a framework for accomplishing these m goals, the Monroe County Flood Mitigation and Sea Level Rise Resilience Program, which 0 is detailed in the ° r c IMPLEMENTATION STRATEGY of this plan. m E �a r r a 12 Packet Pg. 898 D.3.e PRIOR WORK COMPLETED TO GUIDE GOALS AND STRATEGIES m Monroe County has been working for nearly a decade prior to Hurricane Irma to develop plans and data that will serve as the basis for adapting to climate change and sea level rise, as detailed in Figure 2. Through this work, Monroe County has developed data, projection models, plans, and pilot programs to build the resilient infrastructure of 0 tomorrow and mitigate inadequate, aging structures. 0. O 2. Figure 2. Monroe County Resilience Efforts Over the Past 10 Years �a YEAR COUNTY ACTIONS TO ADDRESS CLIMATE CHANGE AND SEA LEVEL RISE m r �a L 2008 Conducted greenhouse gas emission inventory and convened the Monroe County Green Building Task Force 0 2009 Joined as founding member of the Southeast Florida Regional Climate Compact L 2010 Secured a$1.2 million Federal/State Energy Grant to implement a number of energy efficient measures y 0 r 201 1 Convened a Climate Change Advisory Committee which drafted the County's first c Climate Action Plan a �a c 2012 Created the County's Office of Sustainability and position of County Sustainability m Director c 0 Q Added Energy and Climate Element to the County's Comprehensive Plan Q 2013 Commenced development of the Green Keys Sustainability Action Plan c 0 Completed Countywide Vulnerability Assessment on habitat, critical facilities, and Ln infrastructure including electric,water, and wastewater 2015 Completed update to the Monroe County Local Mitigation Strategy which c recognizes future scenarios for increased flood risk due to sea-level rise and 0 describes the risk and vulnerability of the communities in detail N Completed and formally adopted the Green Keys Sustainability Action Plan 0 2016 Completed the Roads Elevation Pilot Project Report a r c Achieved Class 5 in the FEMA Community Rating System c U d 2017 Added policies to Comprehensive Plan to disincentivize development in high-risk c areas 0 2018 Incorporation of sea level rise projections into new County facility construction c m E t L) �a r r Q 13 Packet Pg. 899 D.3.e m Completed the Countywide Mobile JDAR elevation data �a c Began implementation of the Roads Elevation Pilot Project r �a L Completed Site-Specific Vulnerability Assessments and Adaptation Plans for two (2) County facilities c �a Commenced the Florida Keys Coastal Storm Risk Management Feasibility Study with the Army Corps of Engineers (Shoreline and US 1 Vulnerability Assessment) �a 2019 Adopted Interim Design Criteria Resolution for Road Elevations that factor in sea Cn level rise and future flood risk m O Commenced a $1 .8 million Countywide Roads Vulnerability Assessment/Elevation and Adaptation Plan L m r N Pursuit of $150 million in CDBG-MIT funds to implement the Monroe County Flood y Mitigation and Sea Level Rise Resilience Program, a regional, multi-year program to 0 address critical infrastructure vulnerabilities, build resiliency, reduce risk and protect c people and property. a �a 1, c . ,��,�n�� U_ m Develop criteria for Adaptation Action Areas (areas that experience coastal > O flooding due to extreme high tide and storm surge and are vulnerable to the related Q. impacts of sea level rise.) Q Revise Comprehensive Plan to add Peril of Flood requirements for the Coastal Element and incorporate climate, energy and sea level rise strategies and data O throughout the Plan Mn m 2020 Complete Repetitive Loss Analysis a, 0 Complete requirements to achieve Class 4 rating in FEMA Community Rating System c (results in $19 million in savings to National Flood Insurance Program policyholders N to-date.) T_I Cn Update the Local Mitigation Strategy to reflect new knowledge on future flood a mitigation measures that the County has gained over the past five years r c O U d O L r_ CO G C� C V Q 14 Packet Pg. 900 D.3.e IMPLEMENTATION STRATEGY Monroe County • • its municipalitiesrequest • I million 0 set-aside - (♦iG-MIT Action Planfor tMonroe County Flood Miti ation and he O - • Level Rise Resilience Program. c m a� OVERVIEW r The Florida Keys would like to become the national model for long-term and holistic flood y adaptation in island communities. To implement this strategy, the communities are requesting a set-aside of$150 million in funding in the forthcoming CDBG-MIT Action Plan that establishes the Monroe County Flood Mitigation and Sea Level Rise Resilience Program. This proposed program is envisioned as a framework through which to y accomplish the strategies outlined by the community in the Monroe Countywide Post- v Disaster Recovery Strategy and GreenKeys Plan. r 0 OUTCOMES Prlow- and Moderate-' S M With this set-aside of U.S. Department of Housing and Income Monroe Areas in '_ Urban Development (HUD) Community Development c 0 Block Grant - Mitigation Program (CDBG-MIT) funding Countya Monroe County and its municipalities will: a Recognizing the need to r • Continue planning and policy development support low- • • c efforts to project sea level rise on island moderate-income T infrastructure and the environment, creating a populations thr• • - Keys-wide plan for resilience. Keys,• Elevate and improve stormwater along roadways • searchable N that connect to critical evacuation routes • •' • • CD including retention, drainage, and treatment to created to allow allri enhance water quality. stakeholders to quickly • Improve critical infrastructure by relocating it from determine if projectsa low-lying areas; hardening it against future storms serve an area. or flooding; or elevating it for future resilience. c • Restore natural shorelines to protect inland areas v m and/or harden shorelines for resilience. c • Protect Drinking water through reverse osmosis improvements to existing systems. 0 • Elevate or replace homes to mitigate the impacts of flooding and sea level rise. c • Buyout low-lying areas with repetitive loss properties or those that are not suitable E for redevelopment. �a r r a 15 Packet Pg. 901 D.3.e RATE OF GROWTH ORDINANCE AND HURRICANE MODELING IMPLICATIONS m Understanding adapting to sea level rise mayjustify the need to pursue creative remedies for retiring building entitlements and acquiring properties, the proposed Monroe County Flood Risk Mitigation and Sea Level Rise Resilience Program comes at an opportune time c to consider strategies that will both reduce further risk to sea level rise and takings liabilities of the state and local governments due to its state-required mandates for hurricane a evacuation. The Florida Keys, as a chain of islands connected by 42 bridges, requires careful evacuation planning to ensure the safety of all residents when a hurricane is approaching. In fact, the Keys communities are able to meet state law requirements that the Keys evacuate its greater than 80,000 residents within 24 hours. r U) To maintain the ability to evacuate the chain of islands, Monroe County maintains detailed phased c evacuation plans and has adopted a Rate of Growth After 2026, it is • • - -• Ordinance (ROGO) to ensure that proper evacuation • no _ building times are maintained. ROGO establishes a competitive process for securing building permits in the Keys and is permits be _• in o a tool used to allocate and control growth to ensure the Keys due to the state- 0 safe evacuation. In 2012, the State of Florida and the mandated Monroe a Keys Communities used hurricane modeling to CountyRate of • c determine the max amount of building permits that Ordinance (ROGO) which could be issued while still maintaining a 24-hour i sets finite evacuation clearance time. This finite number of • number of a permits was distributed among local governments building permits thata based on population and to be allocated a ten-year be issued. r c timespan. The program is anticipated to end in 2023 T after which no new building permits will be issued. The state law presents challenges for local governments and the State of Florida as local r' property owners could pursue legal remedies (takings claims) and compensation for the N CD inability to develop their property. The County is proposing to extend the distribution of M current market rate ROGO building permit allocations through 2026, decreasing the ri annual allotment from 126 to approximately 63 per year. This change is intended to allow the County more time to acquire properties and retire building rights to reduce takings a liability in the future. This also allows more time to react to a new state-run hurricane evacuation model that should be available by 2023 along with the new 2020 census data c to understand the current population. m 0 c Strategies that address both ROGO implications and sea level rise can include additional 0 voluntary home buyouts (which allows the local government to retain or retire building rights associated with developed properties) and the acquisition of flood-prone areas m E that are projected to be inundated under future sea level rise scenarios. By taking into consideration future hurricane modeling and development, the Keys can ensure the a 16 Packet Pg. 902 D.3.e safety of its residents while also factoring in the need for strategies that reduce risk to sea level rise and legal challenges for the state and local governments. FEMA COMMUNITY LIFELINES OF RISK REDUCTION c The Florida Department of Economic Opportunity (DEO) has called for CDBG-MIT projects to address the newly introduced, FEMA seven (7) Community Lifelines of Risk Reduction a intended to facilitate better incident response communication in the period immediately o following a disaster. The goal of this work is to help all partners involved in incident management to speak a common language and provide clear direction to decisionmakers who may not be familiar with the incident management lexicon. In return, this can lead to better communication about complex issues while maintaining focus on stabilizing the most critical services and infrastructure when it's most needed. In a mitigation context, a community can prioritize improvements to critical services and > infrastructure, anticipating how projects may strengthen these assets essential to human health and safety and / or economic security. In return, a community can achieve stabilization more quickly in the post-disaster environment. Figure 3 shows the components included in each of the seven (7) FEMA Community Lifelines of Risk o Reduction. v, 0 IL 3. FIGURE 3. FEMA COMMUNITY LIFELINES OF RISK REDUCTION ii m 0 L Q • Law . Government Service 0' Q Safety and Enforcement/Security 0 Responder Safety Security • Search and Rescue . Imminent Hazard • Fire Services Mitigation c Evacuations Durable Goods > Food, Water, Food/Potable Water Water Infrastructure and Sheltering • Shelter . Agriculture a, • Medical Care 0 Fatality Management N Health and Patient Movement 0 Health Care Supply CC Medical • Public Health Chain ' N Power (Grid) Energy, Power, . Temporary Power and Fuel Fuel a Infrastructure r • Responder Communications Alerts, Warnings, Communications 0 Messages v 91 1 and Dispatch • Financial Services c • Highway/Roadway • Aviation c Transportation 0 Mass Transit 0 Maritime • Railway 0 Pipeline Hazardous . Facilities E Materials 0 Hazardous Debris, Pollutants, Contaminants �a r r Q 17 Packet Pg. 903 D.3.e PHASED IMPLEMENTATION m This phased program creates a solid foundation for long-term countywide coordination to address an issue that does not know jurisdictional boundaries. The implementation of this program will be led by an inter-jurisdictional leadership group made of one c representative from each local jurisdiction and will obtain advisory input from citizens. This proposed regional, multi-year program will include phases to not only complete a modeling needed for development of projects that address the vulnerability of property, O including critical facilities as well as residential and commercial areas, but also the construction of new infrastructure or nature-based solutions to prepare for future flood risk. Monroe County and its municipalities will first complete enhanced countywide modeling for sea-level rise (already underway, led by Monroe County). Using this v) information, the County can design residential elevation programs, infrastructure improvements or nature-based strategies with longer lifespans that account for sea-level 0 rise. Next, with the County leading the way, the communities will consider policies that target specific areas for adaptation strategies. Finally, the communities will work together , to implement programs and break ground on new projects that reduce the vulnerability y of the Keys to future flooding and adapt to sea-level rise impacts. o r 0 a • Sea Level Rise Modeling and Data Finalization: Monroe County Phase and its municipalities will first complete enhanced countywide ii Monroe County:2020-21 modeling for sea level rise (this effort is currently underway). Additional ground level data will be collected in order to prioritize o Municipalities:2021-23a countywide programs and projects. a Q r • - • Policy and Program Development:This phase will consider c policies and designing programs and projects to mitigate flooding •N Monroeand adapt to sea level rise including residential elevation programs, infrastructure improvements or nature-based strategies with W longer lifespans that account for sea level rise. rn r O N O M •Implement Programs and Projects: Finally,the communities will c%4 Phase work together to implement programs and break ground on new yi million projects that reduce the vulnerability of the Keys to future flooding Countywide: 2023-30 and adapt to sea level rise impacts. a r c 0 0 U d 0 c 0 r c d E t c.> cc r r Q 18 Packet Pg. 904 D.3.e PHASE 1 : SEA LEVEL RISE MODELING AND DATA FINALIZATION The first phase of the program will involve planning and c modeling to understand current and future flooding impacts throughout the County with a focus on how sea-level rise willFEMA Community a affect the natural and built environment. Monroe County has p taken some critical steps over the past several years to begin Lifelines this work in the unincorporated areas. The County has: Food, Water ■ Completed sea level rise vulnerability analyses Sheltering ■ Acquired countywide mobile LiDAR elevation data to y help guide policy development and infrastructure Important planning design for the future. efforts needed to c ■ Conducted a two-year Countywide Roads and harden evacuation Stormwater Analysis with the identification of projects to routes to reducing address current and future flood vulnerability. risk to life and safety Further, the County recently submitted a grant application to of ' o the Florida Coastal Management Program for additional work disaster. c that will: a �a c ■ Update sea-level rise modeling using new mobile LiDAR Transportation U_ elevation data, needed > to ■ Evaluate updated sea level rise projections from the �str_� _ Q 0. South Florida Regional Climate Compact and update ' networks a local projections based on this information, ' reduce - r ■ Determine infrastructure and habitat impacts as well as likelihood • c areas of increased vulnerability for a 2030, 2060 and disruption in s- - •0 2100 sea-level rise planning horizon. • - to • disaster. • Establish Adaptation Action Areas in their local comprehensive plans along with goals, objectives, and r' 0 policies to guide their implementation. N 0 M Other municipalities have taken important steps to consider future flood vulnerability as r well. Since all local governments are at various stages of planning and modeling, there y� is a need to first conduct additional work to address any gaps and ensure that all 0 communities are on equal footing. a r c 0 tU d 0 c 0 r c d E t c.> cc r r Q 19 Packet Pg. 905 D.3.e SEA LEVEL RISE MODELING AND DATA FINALIZATION PROJECTS m 1. ACQUISITION OF LIDAR DATA FOR MUNICIPALITIES—ALL MUNICIPALITIES a t7 Proposed Cost: $1,200,000 0 Acquire important LiDAR data that can be used to guide policy development and infrastructure design for Phase 2 and 3 of the Monroe County Flood Mitigation and o Sea Level Rise Program. .a c �a 2. ACQUISITION OF LIDAR DATA FOR US 1 — FLORIDA DEPARTMENT OF TRANSPORTATION m r Proposed Cost: $750,000 r U) In Partnership with the Florida Department of Transportation (FDOT) acquire LiDAR data to determine elevations that will be critical to mitigating flood impacts to the 0 main thoroughfare and only evacuation route in the Keys. m 3. DETAILED SEA LEVEL RISE MODELING FOR MUNICIPALITIES—ALL MUNICIPALITIES rn Proposed Cost: $3,750,000 0 a Conduct countywide street-level sea level rise modeling to identify priority roadways, infrastructure and critical facilities for improvements. m 0 a a y ,* .2 WL M ll�rr11�1�4e.��.{4i�`/ ��I1�ytily�l�lll�lfllll�� U) ! " a T c 0 0 U d 0 x E Flooded residential street in Key Largo, Monroe County, via Flickr v ca r r Q 20 Packet Pg. 906 D.3.e PHASE 2: POLICY AND PROGRAM DEVELOPMENT In phase two (2) of this effort, the County and local governments will work to implement policies, prioritize projects and complete design work for improvements. With updated modeling completed and new census data available or on the horizon, community c leaders can consider policy changes needed to ensure that the natural and built environment is planned with knowledge of how future vulnerabilities may shape the a landscape. In this phase, communities may wish to implement adaptation action areas and evaluate potential changes to local codes that guide development. This phase of the project will also consider important changes to the hurricane evacuation modeling that influences important growth regulation tools in the Keys, as described above. r In addition, communities will further refine the project list contained in this plan, adding y new projects as well as detailing costs and descriptions based on updated information. The inter-jurisdictional leadership group will work together to set priorities for scoring, and projects will be ranked according to those decisions. Top-ranked projects will then be moved to the design phase for construction and implementation. r - a r f, + O South Florida Regional Planning Council and the Monroe rn County Environmental Resources Department Strategic o planning meeting, Monroe County N 0 M r POLICY AND PROGRAM DEVELOPMENT PROJECTS UI b. COMPREHENSIVE PLAN AND LDR UPDATES—COUNTYWIDE, INCLUDING CITIES a r Proposed Cost: $2,000,000 c U Monroe County recently submitted a grant application to the Florida Department o of Environmental Protection (FDEP) to adopt Adaptation Action Areas (AAAs). If c this FDEP application is successful, this funding will be used by municipalities to develop and adopt AAAs. If the project is not funded, the county will need to undertake the development of AAAs as well. All local governments will need to E re-examine Local Comprehensive Plans and Land Development Regulations in r r a 21 Packet Pg. 907 D.3.e light of AAAs and other flooding impacts to create policies that ensure future growth considers increased flooding from sea level rise. .E 7. LAND USE ANALYSIS FOR INFRASTRUCTURE IMPROVEMENT PRIORITIZATION - COUNTYWIDE �a c 0 Proposed Cost: $3,000,000 L Evaluate the level of service for infrastructure along with the existing land uses that abut potential infrastructure projects to determine return on investment value for major infrastructure and critical facility improvements. a, 8. COUNTYWIDE RESIDENTIAL ELEVATION AND HOME BUYOUT PROGRAM DEVELOPMENT - L COUNTYWIDE U) Proposed Cost: $5,000,000 c a� All local governments will develop policies and procedures for a long-term L elevation and home buyout program. This project, which will be implemented in y Phase 3 of this effort, will address two (2) countywide concerns: y ■ The vulnerability of workforce housing and o r ■ Reduction of takings liabilities of the state and local governments due c to the state-required Rate of Growth Ordinance provisions that address a hurricane evacuation concerns. c U_ m In addition, this project will include new model prototypes for elevation and new 'o resilient housing that can replace mobile homes and elevate existing concrete a block housing while meeting State and Local building codes and consider a affordability. These alternative housing solutions can serve as a nationwide model for resiliency, as the building codes in Monroe County are the most stringent in the c State of Florida. As part of this effort, Monroe County will also evaluate homes that can be built quickly after a storm to vet potential solutions for rapid housing recovery programs following disasters, nationwide. a� 0 9. IMPROVED CONSTRUCTION DESIGN STANDARDS AND PRIORITIZE PROJECTS—COUNTYWIDE N 0 M Proposed Cost: $5,000,000 This project will make improvements to countywide design standards for the o development of future infrastructure and maintenance of existing infrastructure as well as work with all municipalities to prioritize the top projects to be implemented in Phase 3 of this effort.This project will also include improvements made on private 0 U property that connect to improved infrastructure for low- and moderate-income c individuals who cannot afford it. It is envisioned that these improved standards c could serve as a nationwide model for resilience. ° r c m E �a r r a 22 Packet Pg. 908 D.3.e PHASE 3: IMPLEMENT PROGRAMS AND PROJECTS In the final phase of this program, top-ranked programs and projects will break ground and managed through construction and implementation. The inter-jurisdictional leadership group, with support from the staff working group, will continue to seek c additional funding through other sources to carry out projects included in this plan. At the time of the development of this plan, the communities identified the following projects a as priorities to consider for implementation. This list provides examples that communities O can consider demonstrating that there is a great need for flood mitigation projects that consider sea level rise adaptation. It is recognized that this will likely change as a result of the work in Phase 1 and Phase 2 of the program. 2 r CRITICAL FACILITIES PROJECTSF y m 0 Unincorporated Monroe County Food, Water and Sheltering 1. MONROE COUNTY FIRE AND RESCUE STATION 18- MONROE COUNTY y Protect wastewater0 r Proposed Cost: $4,700,000 infrastructure enabling - a . remain functionalafter • Construct a replacement Category 5 rateddisaster. fire station at Mile Marker 68.5 on Overseas Highway (Long Key/Layton). The purpose of o this project is to address flooding concerns a in addition to wind mitigation measures. -- r 2. RELOCATE PUBLIC WORKS AND FLEET YARD-MONROE COUNTY 0 D Proposed Cost: $9,000,000 Move the County Public Works c and Fleet yard from Key West's c airport to a county property on Rockland Key where Nl r construction on the center will y occur. This will allow for the Key 0. � a West airport to grow in a way �W r that accounts for flooding while relocating important - ci county-owned property to a Monroe County Staff participating in cleanup of Stock o less vulnerable location. Island. cammy Clark, via Flickr 0 r c m E m r r Q 23 Packet Pg. 909 D.3.e Village of Islarnorada 3. HARDENING SIX(6)WASTEWATER TRANSMISSION PUMP STATIONS-ISLAMORADA Proposed Cost: $900,000 c r This project proposes to implement � m several hazard mitigation initiatives that N o will, acting collectively, prevent damage ' to critical wastewater infrastructure and eliminate (or significantly reduce) functional downtime following a natural r hazard event. These initiatives include: y adding additional emergency pump-out connection points, increased wastewater retention capacity for mainline breaks, auxiliary generator connections, portable generator Sunrise over Islamorada after stormy y capacity, and dam doors (flood- night. Grace Courbis 0 proofing) for critical wastewater y infrastructure throughout the Village. a° �a c U_ m City of Marathon Q CL 4. WASTEWATER CHEMICAL FEED SYSTEM FLOOD AND WIND MITIGATION-MARATHON Q r Proposed Cost: $1,714,838 0 D This project will raise all chemical feed electrical systems to a minimum of 1 above the 100-year flood elevation, install anchored double-wall containment tanks and a, ensure that all structures, equipment, and tanks can withstand 180 mph winds. N 0 M N rl Florida Keys Aqueduct Authority co a 5. STOCK ISLAND REVERSE OSMOSIS PLANT-FLORIDA KEYS AQUEDUCT AUTHORITY r c 0 Proposed Cost: $40,000,000 v a� 0 This construction of this plantwill create an alternative drinking watersupply option 0 for the Keys by converting saltwater into drinking water, providing storm-proof, drought-proof water service throughout Monroe County. E �a r r a 24 Packet Pg. 910 D.3.e 6. STOCK ISLAND PUMP STATION- FLORIDA KEYS AQUEDUCT AUTHORITY m Proposed Cost: $7,000,000 c� This project is currently in design and will replace a distribution system pump station in the Lower Keys with a new pump station that would be elevated above storm surge projections and enable the system to draw the existing storage tanks to aCL lower operating level. p c �a a� 7. MARATHON PUMP STATION-FLORIDA KEYS AQUEDUCT AUTHORITY m r N Proposed Cost: $4,500,000 a� This project is scheduled for 2025/2026 and will replace a distribution system pump station in the Middle Keys with a new pump station that would be elevated above storm surge projections and enable the system to draw the existing storage tanks y to a lower operating level. y 0 8. OCEAN REEF PUMP STATION-FLORIDA KEYS AQUEDUCT AUTHORITY v 0 a Proposed Cost: $3,500,000 U_ This project is slated for 2023/2024 and will replace a distribution system pump > station in the Upper Keys with a new pump station that would be elevated above a storm surge projections and enable the system to draw the existing storage tanks a to a lower operating level. r c 0 D ROAD ELEVATION, RELOCATION, STORMWATER IMPROVEMENT PROJECTS CD Unincorporated Monroe County CD r N O 1. ROAD ELEVATION AND DRAINAGE r' N IMPROVEMENTS-MONROE NI COUNTY w a Proposed Cost: $100,000,000 This project would conduct , countywide improvements = o to roads by elevating them = c and improving drainage and Construction crews work on project at the County-owned ensure resiliency to flooding East Martello Fort in Key West and sea-level rise. E �a r r a 25 Packet Pg. 911 D.3.e m 2. TWIN LAKES/SANDS SUBDIVISION IMPROVEMENT PROJECT—MONROE COUNTY t7 Proposed Cost: $3,900,000 0 r This project will result in drainage improvements and roadway elevation work to improve resiliency to sea-level rise. Requested under the CDBG-DR Infrastructure 0 Program but not yet funded. The neighborhood routinely floods now. �a m r 3. STORMWATER DRAINAGE INFRASTRUCTURE IMPROVEMENTS—MONROE COUNTY r N Proposed Cost: $2,700,000 0 This project includes improvements to 44 structures and facilities including catch W basins, trench drains and pipe outfalls that are projected to fail under a 2030 sea r level rise scenario. y �a 0 r 0 a Village of Islam®rada . CO U_ 4. ROADWAY ELEVATION—ISLAMORADA LIFELINES 0 Proposed Cost: $10,000,000 a Food, Water • . This project would conduct citywide Sheltering r improvements to roads to increase draining and o ensure resiliency and flooding to sea level rise, Harden island chain with specific focus along the Old Highway high evacuation routes risk area. c, reducing risk to life • • r O N safety in the event of • C M disaster. N 5. STORMWATER MANAGEMENT SYSTEM— ISLAMORADA rl N W Proposed Cost: $8,000,000 a Transportation r The project includes the construction of a _ _ St stormwater management system in the Venetian ' v Shores neighborhood in Islamorada. The transportation networksc stormwater management system will utilize a to reduce the c combination of Miami curbing, exfiltration likelihood of disruption trenches, stormwater piping, catch basins and a services ' _ in to ' surface water discharge. The project would add E resiliency to future storms by diminishing disaster. stormwater and flooding in the neighborhood a 26 Packet Pg. 912 D.3.e including managing and protecting water resources of the region by balancing and improving flood control, water quality, and natural systems. c� �a c City of Key West CL b. REBUILD ATLANTIC BOULEVARD- KEY WEST O c Proposed Cost: $300,000 a� Atlantic Boulevard is one of the lowest-lying, high traveled right of ways shared by cars, pedestrians, and bicycles. Raising and protecting this road will assist with y mobility after a storm and increase resiliency to sea-level rise. 0 7. RAISE ROADWAY AT BERTHA AND 1ST- KEY WEST Proposed Cost: $4,000,000 Improve drainage and raise roadway to above 2040 minimum sea-level rise o projections to reduce flooding along a high-volume, low-lying, cross-town corridor. c a c > Y Q Q f 2 e.4 N CD r O CD v r ��h t 4y'� d T 7 U d 0 o d E Harry Harris Boatramp reconstruction post Hurricane Irma, v Cammy Clark cts r r Q 27 Packet Pg. 913 D.3.e BRIDGE REPLACEMENT m Unincorporated Monroe County COMMUNITY LIFELINES c� 1. SUGARLOAF BOULEVARD BRIDGE REPLACEMENT- c MONROE COUNTY Food, Water and Sheltering m Proposed Cost: $2,767,251p Protect shorelinesto The Sugarloaf Boulevard bridge needs to be _ _ replaced, becoming a single span bridge with a •• • • • 0 protected sidewalk for pedestrians, eliminating routes. intermediate piles in the water with a 70-year v) lifespan. The bridge will be elevated to provide m additional clearance for sea level rise 0 Transportation 0 2. HARBOR DRIVE BRIDGE REPLACEMENT-MONROE Strengthen COUNTY m transportation - • m 2 Proposed Cost: $2,230,000 to reduce the o r likelihood of disruption 0 The Harbor Drive Bridge was constructed in the in s_ _ _ a 1950s and needs to be replaced to harden • • • against storm surge impacts, include pedestrian disaster. '7L m paths while ensuring historical integrity. The c replacement bridge will have a 70 year lifespan. a a 3. CARD SOUND BRIDGE REPLACEMENT-MONROE COUNTY r c Proposed Cost: $2,200,000 0 D m The Card Sound Bridge is due to be replaced in 2030 with a new structure that includes mitigation for storm surge and wave impacts. This bridge is vitally important to the Keys as it is one of two evacuation routes for the Keys. N 0 M N_ yl SHORELINE PROTECTION PROJECTS o a Village of Islarnorada 0 1. NATURAL RESTORATION AND SHORELINE STABILIZATION FOR SEA OATS BEACH- ISLAMORADA U m 0 Proposed Cost: $10,000,000 0 Sea Oats Beach was severely eroded during Hurricane Irma. The project would re- establish the beach and beach berm at this location, providing resiliency to future E storm damage for US Hwy #1 (the Overseas Highway) while also re-establishing sea turtle nesting habitat. This project would serve the entire Monroe County. As a 28 Packet Pg. 914 D.3.e the only road through the Keys, US Hwy #1 (the Overseas Highway) is also the sole route for rescue and recovery providers and suppliers. If this area were inundated or washed away, no resources could be brought into the Keys south of this area 5 to Key West by land. �a c 2. INDIAN KEY FILL US 1 SHORELINE PROTECTION AND HARDENING- ISLAMORADA CL Proposed Cost: $1,950,000 p c 3. RESIDENTIAL CANAL DREDGING-ISLAMORADA a► Proposed Cost: $3,500,000 L r Maintenance dredging for the removal of sediment within five (5) residential canals in Islamorada to restore water depths to pre-Hurricane Irma conditions. This c project will involve mechanical and hydraulic dredging to remove a total of approximately 16,000 cubic yards of sediment within the five (5) impacted L residential canals. The sediment being dredged with this project was all deposited N in the canals from Hurricane Irma-related storm surge. The project will also reduce y future storm flood potential. o r N O City of Key West a 4. WEST MARTELLO SEAWALL IMPROVEMENTS- KEY WEST y O Proposed Cost: $500,000 a a This project would improve the sea wall located at West Martello Street to ensure future resilience to flooding and sea-level rise. c .N This project would conduct shoreline hardening throughout Islamorada to ensure future resilience to flooding and sea-level rise. a� 0 N O M N �I d r C 7 O U d O L CO G C� C V Q 29 Packet Pg. 915 D.3.e NATURAL MITIGATION FEATURE PROJECTS Fr- —I FEMm • COMMUNITY -a Unincorporated Monroe County LIFELINES 0 1. ACQUISITION OF FLOOD-PRONE AREAS/STRUCTURES FOR Food, Water • • PERPETUAL OPEN SPACE AND LIVING SHORELINES- Sheltering a MONROE COUNTY O Protect shorelinesto Proposed Cost: $5,000,000 stabilize evacuation >, routes a� Using sea level rise vulnerability analyses, focus acquisition efforts to flood-prone areas/structures wastewater facilities. y to restore these areas to natural open space. This project would provide resiliency to future storm c and flood damage while also re-establishing Transportation natural habitat and living shorelines with perpetual open space. Strengthen transportation reducenetworks to thelikelih y 0 ood of disruption inr City of Key West services due to a disaster. �a c 2. LIVING SHORELINE: SOUTH ROOSEVELT- KEY WEST U_ m 0 Proposed Cost: $1,000,000 a Q South Roosevelt is an important alternative route in and out of Key West that has been damaged in the past. This project would use green infrastructure to protect South Roosevelt Seawall that acts as a barrier for the airport, homes and major •0 hotels. > m 3. LIVING SHORELINE: WASTEWATER TREATMENT PLANT-CITY OF KEY WEST CD 0 N Proposed Cost: $300,000 M rl Wastewater treatment is a y critical function to maintain. o This project would use green a infrastructure to protect the }, FlemingKey Wastewater o y Treatment Plan. 0 �' F :�,�� u .. r Monroe County's Rowell's Waterfront Park in Key Largo v debris management site during Hurricane Irma. Cammy r Clark. Q 30 Packet Pg. 916 D.3.e MARINA, BREAKWATER, BOAT RAMP AND PARK IMPROVEMENT PROJECTS m Village of Islamorada c� 1. FOUNDERS PARK/PLANTATION YACHT HARBOR MARINA c BREAKWATER STABILIZATION— ISLAMORADA FEMA COMMUNITY cYa d CL Proposed Cost: $1,831,000 LIFELINES p c The breakwater at Founders Park, which runs outside of the Village's Plantation Yacht Harbor Transportation Marina has suffered extensive damage including Protect m. - breakthroughs from erosion and wash-over from infrastructure to reduce v) sea level rise and hurricane-related storm surge. pacts in _ event m of The breakwater creates a barrier to protect the c entire marina infrastructure along with adjacent • • aster. park infrastructure, mitigating these important features from the impacts of storm surge. y �a 2 Repair and stabilization of the natural fill, rip rap and concrete are necessary to r protect this infrastructure and to protect the vessels that rent space at the marina. c The project would entail design, permitting, and construction of improvements to a fortify the breakwater, which would include adding a layer of new armor stone rock to increase the breakwater width and crest elevation. Severe erosion of the m breakwater occurred as a result of Hurricane Irma storm surge and wave activity. i This project would also elevate, fortify and stabilize the breakwater, contributing a to resilience to future storms and sea-level rise. a r BUSINESS CORRIDOR IMPROVEMENTS o D City of Marathon 1. FLORIDA KEYS BUSINESS CORRIDOR RESILIENCY IMPROVEMENTS—GREATER MARATHON CHAMBER 0 OF COMMERCE N 0 M Proposed Cost: $6,150,000 (max project cost per business is proposed to be ri $30,000 and businesses would contribute $10,000 per project would provide up to a $2,000,000 in private match) a The US 1 Corridor serves as the main artery of transportation residents and visitors each year in Monroe County and is where most businesses are located. Many v businesses (around 200) sustained various amounts of physical damage to the c exterior of their properties. These business/commercial properties are in dire need c of mitigation projects to improve their resiliency to future storms, namely upgraded roofing systems, windows, elevation and flood proofing technologies/systems that meet current building code. In addition, businesses were slow to reopen and those E that are open are still missing important signage, landscaping, and visual appeal �a r r a 31 Packet Pg. 917 D.3.e to attract patrons/customers. This affects their ability to operate, generate revenue, sustain employment, and provide services. RESIDENTIAL ELEVATION PROJECTS (FLOOD RETROFITS) FEMA COMMUNITY ' Monroe Countywide ° CL LIFELINES 1. COUNTYWIDE RESIDENTIAL ELEVATION-COUNTYWIDE, p INCLUDING CITIES Food, Water • • c m Proposed Cost: $20,000,000 Sheltering r Protect homesthat This project would elevate homes within the serve county as flood retrofits and improve resiliency to • shelter • y m sea-level rise. ' ' ' ' - ' > O disaster. RESIDENTIAL DEMOLITION AND GREENSPACE PROJECTS m r Monroe Countywide y ° 0 1. VOLUNTARY HOME BUYOUT PROGRAM-COUNTYWIDE c a Proposed Cost: $30,000,000 U_ The County was recently awarded $15,000,000 from the Florida Department of c Economic Opportunity to buy out flood-prone homes and return the area to green a space/parks or use in stormwater management. Residents expressed a significant Q amount of interest in this program with approximately $60 million in homes to be bought out. This project would buy out additional homes that couldn't be purchased through the DEO award. •° a� o - N � � M N „ I W n . a �7 o y i 1 ° y . ._ Derekt vessel removed)by Monroe Cou nty's Nannhg and EWronmeuutal Resources Department c�> ca Monroe County,via Flickr Q 32 Packet Pg. 918 D.3.e BUDGET As the number one Most-Impacted and Distressed community following Hurricane Irma, the event that precipitated CDBG-MIT funding, the County feels that the Monroe County Flood Mitigation and Sea Level Rise Resiliency Program is in line with the intent of these c funds to learn from recent disasters and improve resiliency in impacted areas. This L program is meant to serve as a catalyst for implementing flood risk reduction when a making long-term investments in the Keys beyond planning. c �a As demonstrated in the Phase 3 example projects listed above, the communities understand achieving their goal will require much more than this request. The County will continue to make local investments in adapting to changing environments through the r acquisition of land and infrastructure improvements and seek other funding sources,such as the FEMA Building Resilient Infrastructure and Communities and Hazard Mitigation Grant Program to continue funds these efforts. A breakdown of the proposed budget is outlined below. This shows the commitment of all communities to reserve the bulk of the funding for game-changing projects to reduce risk. r N 5. FIGURE 3: MONROE COUNTY FLOOD MITIGATION AND SEA LEVEL RISE RESILIENCY PROGRAM BUDGET r N O d PERCENT OF PROJECT PHASE TOTAL • LL d BUDGET O L Q Q Phase 1: Finalize Planning and Modeling 3.8% $5,700,000 a c Phase 2: Implement Policies, Prioritize and Design 10% $15,000,000 ° N Projects as Phase 3: Implement Programs and Construct Projects 83.2% $124,800,000 c N M Administration Cost 3% $4,500,000* i TOTAL 100% $150,000,000 a r *It is anticipated that this program will include a 12-year implementation which equates v to $375,000 in annual program administration. program. If projects in Phase 1 or 2 do not m require the entire budgeted amount, funding will be shifted to Phase 3. ° c O r c m E t �a r r Q 33 Packet Pg. 919 D.3.e INTERJURISDICTIONAL COORDINATION The communities will create an inter-jurisdictional leadership group made of one representative from each jurisdiction and will obtain advisory input from citizens. The county will explore existing frameworks that have been used in the pastas models for this c coordination to ensure fair and equitable distribution of funding throughout all the island communities. This group will meet regularly to discuss the status of the project, share best a practices and set priorities for future funded projects. This group will also identify funding sources to implement the program. a� m r �a r CAPACITY TO SUPPORT IMPLEMENTATION Monroe County has a proven track record managing and implementing countywide long-term infrastructure projects and programs. In fact, in 2017 the County and Cities, celebrated the completion of a nearly twenty-year project to construct a countywide r sewer system throughout the entire island chain to improve nearshore water quality. This y was done as a partnership with all communities and through guidance from the Florida o Department of Economic Opportunity's Areas of Critical State Concern Program. The c County and municipalities will work together to augment their capacity through a additional contractual support to ensure that dollars are managed in accordance with HUD and state guidelines for CDBG-MIT funding. Using contracted support to augment U_ staff will allow the communities to be flexible in mobilizing quickly to support the c management of funds. In addition, when support needs to be adjusted or is no longer a CL needed, communities can downsize support. a c O CD .. ' M� , G ' N r a . a c ,.. - C o r c m r r Q Canal Debds faowung Hu rdcane Irma un the Oty of Marathon,Monroe County. 54 Packet Pg. 920 D.3.e APPENDIX A: HURRICANE IRMA COMPLETED PROJECTS Recognizing this plan was created nearly two (2) years following Hurricane Irma, many recovery projects have already been completed or may still be ongoing. Concurrent improvements are vital to restoring the community. These are captured in this appendix c as a compendium of activities that may be consulted in a future disaster. L m Q. COMPLETED AND ONGOING PROJECTS TO ADDRESS HOUSING NEEDS c This section summarizes completed and ongoing projects and efforts to address housing needs following Hurricane Irma. r �a L 6. MONROE COUNTY STEP PROGRAM After Hurricane Irma, Monroe County implemented a $10 million FEMA Sheltering and O Temporary Essential Power (STEP) Program, which provided homeowners up to $20,000 in grant funding for temporary repairs to make a damaged but not destroyed home safe, L clean and secure. This program allowed individuals to return to living in their damaged y r homes while longer-term repairs continue, allowing people to return to work and school n in the community. r N O 7. MONROE COUNTY SHIP PROGRAM d �a c The Monroe County Disaster Mitigation Program is utilizing the State Housing Initiative '_ m Partnership funding to help qualified homeowners make repairs to their homes. This 'o program offers up to $35,000 per home secured by a recorded 10-year note mortgage a with no interest. The outstanding balance will be forgiven after 10 years. Priority is given a to applicants with special needs or disabilities. c H. ST. COLUMBA EPISCOPAL CHURCH TEMPORARY HOUSING N m The St. Columba Episcopal Church purchased travel trailers and staged them on church property to provide short-term housing for families after the storm. c N 9. RED CROSS REBUILDING PROGRAM c� T_ Funding was made available through the Red Cross to help with rebuilding and repair Cn efforts throughout the Florida Keys. Homeowners could receive up to $16,500 per o residence. a r c 10. KEYS STRONG—SAMUEL HOUSE o U d Volunteer Florida awarded funding to Samuel's House through Keys Strong for home 0 repairs and rebuilding efforts. Homeowners could receive up to $20.00 per residence. 0 r 11. HABITAT FOR HUMANITIES—MIDDLE KEYS CRITICAL HOME REPAIR PROGRAM y E The Habitat for Humanities of the Middle Keys Critical Home Repair Program helped qualified low- and moderate-income residents with critical repairs in Marathon and the a 35 Packet Pg. 921 D.3.e Middle Keys (7-mile bridge to Layton). Unless physically unable to contribute, homeowners partner with the organization and work alongside volunteers for repair efforts. 5 c� 12. FLORIDA COMMUNITIES LAND TRUST c 0 r The Florida Communities Trust, through a not-for-profit private citizen developer, constructed affordable housing options in the Lower Keys, which provided critical p workforce housing options so workers could return to the Keys. �a 13. MONROE COUNTY TINY HOMES PILOT INITIATIVE r �a L The Monroe County Board of County Commissioners approved the building of four (4) in "Tiny Homes" in December 2018 to serve as code-compliant models for residents rebuilding after losing their mobile homes during Hurricane Irma. The County solicited 'o vendor proposals to design and build four (4) different resilient code-compliant prototype Tiny Homes on County-owned land. These replacement homes will be safer and better suited to survive future storms. N N 14. FLORIDA HOUSING FINANCE CORPORATION- LIHTC AND SAIL r N O The Florida Housing Finance Corporation awarded Low-Income Housing Tax Credits a (LIHTC) and State Apartment Incentive Loan (SAIL) funds to assist with two (2) new c affordable housing developments. This includes $12.1 million for Dockside at Sugarloaf E Key to create 28 new units and $21 .2 million for The Landings at Sugarloaf Key to create O 60 units for Lower Keys households earning up to 120% of area median income. a a 15. CONCH TRAILER COURT ON CONCH KEY c The Monroe County Commission approved a $1 million option to purchase Conch Trailer •N Court on Conch Key for an affordable housing site. .5 16. LARGO HONDA DEVELOPMENT 0 N A development is proposed in Key Largo that includes a 7-Eleven adjacent to eight (8) M workforce housing units. Cn i 17. SUN COMMUNITIES PROJECT d Sun Communities, which owns the land beneath the destroyed mobile home parks at r Mile Marker 87, is in the planning process on a 152-unit mix of recreational vehicle lots c and permanent manufactured houses. v m O L 18. HURRICANE IRMA WORKFORCE AFFORDABLE HOUSING INITIATIVE p Governor Rick Scott and the previous cabinet offered new development rights for 1,300 affordable rental housing units in the Keys to help build new rental housing for residents who agree to evacuate 48 hours in advance of hurricane landfall. Local governments that would like these new ROGO allocations must amend their comprehensive plan to a 36 Packet Pg. 922 D.3.e accept these units. The City of Key West and City of Marathon are in the process of amending their local comprehensive plans to accept new allocations, however, their amendments have been challenged locally. Litigation is ongoing 5 c� 19. REBUILD FLORIDA-HOUSING REPAIR AND REPLACEMENT PROGRAM c 0 r The Rebuild Florida Housing Repair and Replacement Program is a state-run program managed by DEO with federal funding through the Housing and Urban Development p Department. This program will help qualified families/residents whose homes were destroyed or severely damaged by Hurricane Irma repair or rebuild their homes. It also is available for property owners who rent to qualified households. r �a L 20. REBUILD FLORIDA-WORKFORCE AFFORDABLE RENTAL NEW CONSTRUCTION PROGRAM cn The Rebuild Florida Workforce Affordable Rental New Construction Program will facilitate 0 the creation of quality, resilient affordable housing units to help address the shortage of housing caused by the storms in the most impacted areas of the state. DEO will work with L the Florida Housing Finance Corporation (FHFC) to leverage CDBG-DR funds with low- y r income housing tax credits (LIHTC), with or without tax-exempt bond financing for larger n multi-family developments. It also will use stand-alone CDBG-DR funds as zero-interest r loans to create smaller, multi-family developments. Funds will be awarded through a 0 competitive process to qualified developers to support new construction and may a �a include re-development of uninhabitable dwellings. i_ m 21. REBUILD FLORIDA-LAND ACQUISITION FOR AFFORDABLE WORKFORCE HOUSING 0 L Q Q The Rebuild Florida Land Acquisition for Affordable Workforce Housing will provide a funding to purchase land for the development of affordable housing. This program will target areas of the state where scarcity of land increases the cost and makes it difficult c to develop properties that can be rented at an affordable rate for the community's workforce. Monroe County is in the process of identifying vulnerable properties with owners interested in selling their impacted lands to reduce future loss. a� 0 22. REBUILD FLORIDA-VOLUNTARY HOME BUYOUT PROGRAM N 0 M The Rebuild Florida Voluntary Home Buyout Program is a voluntary program to encourage risk reduction through the voluntary purchase of residential property in high flood-risk areas. The Voluntary Home Buyout Program will be a state-managed buyout program a that leverages FEMA Hazard Mitigation Grant Program (HMGP) funding, where possible. r c 0 U d 0 L r_ C0 G C� C V Q 37 Packet Pg. 923 D.3.e COMPLETED AND ONGOING PROJECTS TO ADDRESS ECONOMIC RECOVERY NEEDS m This section summarizes completed and ongoing projects and efforts to address economic recovery needs following Hurricane Irma. �a c 23. ISLAMORADA—SEPTEMBER 2018 JOB FAIR r �a L The Islamorada Chamber of Commerce sponsored a job fair in South Miami-Dade �- County to recruit potential employees for the Village. c �a 24. FLORIDA KEYS COMMUNITY COLLEGE APPRENTICESHIP TRAINING PROGRAM m r �a In the fall of 2018, the Florida Keys Community College (FKCC) began its apprenticeship training program. Working with partners in the construction industry, the FKCC has begun training for electrical and carpentry trades as these were deemed high-demand trades > by their partners. 25. FLORIDA KEYS COMMUNITY COLLEGE FOUNDATION FUND ; N The FKCC Foundation has created a fund to assist affected students, faculty, and staff o for needed housing, and transportation, as well as covering textbooks, laptops, and y supplies cost as it pertains to the jobs and student life. a �a 26. IRMA RELIEF FUNDS FOR STUDENTS AND PERSONNEL U_ m The Monroe County Emergency Fund has established a relief fund and partnered with ° the Monroe County School District. This relief fund is being disbursed through the School a District to the schools with a goal to preserve the workforce, teachers, and students within the County. c 0 27. EMPLOY FLORIDA HURRICANE IRMA RECOVERY JOBS PORTAL Ln m The Employ Florida Hurricane Irma Recovery Jobs Portal has been created and is administered by the Department of Economic Opportunity. This portal provides links to N recovery and cleanup jobs across the state to be viewed by employees. Employers are M also able to post job openings on this site. N Cn 28. REBUILD FLORIDA—BUSINESS LOAN FUND d The Rebuild Florida Business Loan Fund is making $40 million in federal and state funds r available to assist small businesses that are still recovering from Hurricane Irma to rebuild c and expand. Administered by the Florida Department of Economic Opportunity, c� the Business Loan Fund will target industries identified by the state as key strategic markets o for future growth and will focus on creating and enhancing the diversification and c resiliency of Florida's economy. The Fund will address the current gap in available, affordable capital for businesses by providing longer-term loans with higher funding levels at market interest rates. E �a r r a 38 Packet Pg. 924 D.3.e 29. REBUILD FLORIDA-BUSINESS RECOVERY GRANT m The Rebuild Florida Business Recovery Grant program will provide grants of up to $50,000 for for-profit and non-profit small businesses for the replacement of equipment and inventory damaged by Hurricane Irma. c .2 30. REBUILD FLORIDA-WORKFORCE RECOVERY TRAINING PROGRAM y 0. O The Rebuild Florida Workforce Recovery Training Program will provide job training to assist Florida residents looking for work in the construction field as well as providing a new labor force to support the increased construction needs of the Hurricane Irma Recovery effort. r �a L Cn COMPLETED AND ONGOING PROJECTS TO ADDRESS FINANCE AND ADMINISTRATION > 0 This section summarizes completed and ongoing projects and efforts to address finance and administration needs following Hurricane Irma. r N 31. EMERGENCY DEBRIS REMOVAL OF STAGING AREAS y r Authorized temporary emergency debris removal staging areas on parcels of land, as a approved by Monroe County, for the collation, storage, and transfer of debris related to Hurricane Irma, effective September 11, 2017, for a duration of up to 180 days. iL m 32. TEMPORARY EMERGENCY STAGING AREAS 0 L Q Q Authorized additional temporary emergency staging areas, on parcels of land, as a approved by Monroe County, for the collection, storage, and handling of vessels and marine debris related to Hurricane Irma, effective October 18, 2017, for a duration of up c to 180 days. N a� 33. TEMPORARY EMERGENCY MARINE DEBRIS MANAGEMENT SITE a� Authorized temporary emergency marine disaster debris management site and vessel N staging area on a parcel of land known as the Cudjoe Transfer Station, for the collection, M storage, and transfer of marine debris and vessels related to Hurricane Irma, effective December 13, 2017, for a duration of up to 180 days to June 11, 2018; also providing a procedure for approval of marine disaster debris management sites and vessel staging a areas on Tier 3 properties, and providing an effective date. r c 0 34. EMERGENCY WORK PERMIT FEE EXEMPTION 0 U d Exempted certain emergency work from permit fees, to provide expedient action in c order to protect the health, safety, and welfare of the community. Monroe County �0 enacted a 180 lay temporary suspension of building permit application fees associated with emergency permits. �a r r a 39 Packet Pg. 925 D.3.e 35. TEMPORARY EMERGENCY HOUSING REGULATION a� Provided regulatory authority to allow temporary emergency housing, not subject to the ROGO permit allocation system, for temporary occupancy by residents displaced by c7 natural or manmade for disaster damage or by relief workers involved in reconstruction c activities following a natural or manmade disaster. Placement of temporary emergency hosing on nonresidential properties or vacant residential properties. Temporary Q. emergency housing may be placed on a nonresidential or mixed-use property or on O publicly-owned lands or vacant residential properties, excluding lands designated for conservation and resource protection for temporary occupancy by county residents displaced by natural or manmade disaster damage subject to conditions including authorization for the connection to central sewer. Placement of temporary emergency r housing for emergency relief workers may be provided. Temporary emergency housing co was authorized for up to 360 days on mobile home park sites and RV park sites, beginning on September 5, 2017, and ending on August 31, 2018. 0 m 36. EMERGENCY RELIEF WORKER HOUSING Allowed the placement of emergency housing for emergency relief workers involved in 2 reconstruction activities related to Hurricane Irma for 180 days. 0 37. TEMPORARY HOUSING FOR DISPLACED RESIDENTS d Ia c Allowed temporary housing for temporary occupancy by residents displaced by _ Hurricane Irma at mobile home parks and RV parks (subject to conditions). 0 0. 0. 38. EXTENSION OF EMERGENCY HOUSING ON BIG PINE KEY Q A regulation was created to allow emergency housing on Big Pine Key to remain on the c subject property for two (2) years from the date of issuance of the required no-fee building permit authorizing placement of the temporary housing units. The utilization of > the temporary emergency housing shall be deemed compensation and as such relief workers temporarily occupying emergency temporary housing shall be determined to be c gainfully employed in Monroe County. N 0 M 39. INTERIM SIGNAGE PERMITS i co For a period of two (2) years from the signed date of this resolution (12-21-2017), all sign o permits issued by Monroe County shall be interim permits. The applicant shall sign a a, written acknowledgment that will be placed into the file, understanding that the permit is an interim permit and that it's possible in two (2) years that sign may become 0 U nonconforming after which time if it is damaged more than 50% or destroyed the c applicant will have to comply with the new sign code. 0 r c COMPLETED AND ONGOING PROJECTS TO NATURAL AND CULTURAL RESOURCE NEEDS E This section summarizes completed and ongoing projects and efforts to address the r r natural and cultural resource needs following Hurricane Irma. a 40 Packet Pg. 926 D.3.e 40. SPINY LOBSTER TRAP SPOTTER PROGRAM m Hurricane Irma displaced more than 150,000 spiny lobster traps in the Florida Keys last year, sometimes miles away from their original locations. But a novel eyes-in-the-sky O solution by Florida Sea Grant has saved the industry nearly $4 million. To implement this c new approach, the Florida Keys Commercial Fishing Association recruited two (2) of its professional spotter pilots and their aircraft with costs covered by emergency funding a provided by the National Sea Grant Program to Florida Sea Grant. Sea Grant also O equipped each plane with GPS-enabled cameras and additional personnel via the emergency funding. a, m 41. NATIONAL FISH AND WILDLIFE FOUNDATION DEBRIS REMOVAL 14 r Cn Working with fishing partners and funded by the National Fish and Wildlife Foundation, 47 m tons of debris (including 1,250 lost spiny lobster traps) was removed. This means that 0 negative habitat impacts and saltwater species deaths due to getting stuck in traps left in the water are kept at a minimum. r N 42. NATIONAL RESOURCES CONSERVATION SERVICE MARINE DEBRIS REMOVAL vi r Through a $49.2 million grant from the National Resources Conservation Service (NRCS), c the County and cities have removed marine debris from 100%of the approved canals in a the Keys. c ii m 43. RAPID POST-HURRICANE REEF DAMAGE ASSESSMENT > 0 L Q CL Funded by the National Fish and Wildlife Foundation, NOAA and the State of Florida a convened a large group of partners to conduct a rapid, post-hurricane reef damage assessment of "high value" sites in the Florida Keys. c N 44. MONROE COUNTY BOCC-REMOVAL OF NUISANCE VEGETATION > m Exempting the removal of nuisance exotic vegetation from the permitting requirements of section 6-100 of the Monroe County Code of Ordinances for 60-days as necessary to N facilitate the recovery from impacts associated with Hurricane Irma; providing for an M effective date of Sept. 5, 2017. i Cn 45. MONROE COUNTY BOCC-REMOVAL OF HAZARDOUS VEGETATION a 0 IL Exempting the removal of hazardous vegetation from the permitting requirements of r section 6-100 of the Monroe County Code of Ordinances and Chapters 114 and 118 of 0 the Land Development Code for 60-days as necessary to facilitate recovery from impacts associated with Hurricane Irma; providing for an effective date of September 5, ° c 2017. 0 r c m E �a r r a 41 Packet Pg. 927 D.3.e 46. NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION (NOAA)/ FISH AND WILDLIFE COMMISSION (FWC) - LOBSTER TRAP CERTIFICATE BUY BACK A Lobster Trap Certificate Buy-back Program is proposed to purchase and retire up to 0 10,000 spiny lobster trap certificates to speed up the reduction of spiny lobster traps being c used. Utilizing a grant program, the Fish and Wildlife Commission (FWC) will offer to purchase trap certificates on a first come first served basis (until proposed funds are Q exhausted) at $250 per certificate. These certificates will be retired. The current value of O these certificates on the free market ranges from $175 to $225. Offering to purchase trap certificates above market value will provide some assurance that a larger number of certificates that are sold are retired. �a L y.+ 47. NOAA/FWC - LOBSTER TRAP REPLACEMENT U) m A Lobster Trap Replacement Program is proposed to reimburse fishermen for lost traps. 'o Because it is impossible to quantify losses to individual fishermen, a grant program is proposed to provide funding to lobster fishermen based on the estimate of the total number of lost traps, estimated replacement costs of the traps, and pro-rated by the N number of active certificates held by individual fishermen. n 0 48. NOAA/FWC- DIRECT PAYOUT PROGRAM TO COMMERCIAL FISHERMEN p d A Direct Payout Program for Commercial Fisherman is proposed to assist commercial c fishermen with losses from Hurricane Irma. The landings value must have been reported _ in FWC's trip ticket system by May of 2018, and fishermen must have landings that were 00 reported each year from 2013 to 2018.Successful applicants would only be those residing a in coastal counties from Dixie County to Monroe County on Florida's west coast and from a Nassau County to Miami-Dade County on the east coast. Residence status would be based on addresses provided on Saltwater Products Licenses as of September 2017. A c cap on payouts would be set at $20,000 per individual. A team of FWC employees would y be utilized to evaluate grantee eligibility. Utilizing the grant program, FWC will advertise to applicants to apply online only during a one-month period and will pro-rate payments based on budget for this project and total losses identified from successful applicants. c CV O M CV TI 49. NOAA/FWC- REDUNDANT POWER SUPPLIES FOR WHOLESALE FACILITIES U) 0 A Redundant Power Supplies for Wholesale Facilities Program is proposed to supply a, commercial fishermen with funding to purchase generators. The grant program would provide up to a 50% cost match (up to $20,000) for these alternate power supplies for v those licensed saltwater wholesale dealers who can provide invoices and copies of c permits (except for portable generators not connected to a facility's electrical supply) for generators and any installation costs purchased from September 1, 2017, through September 1, 2019, and who agree to allow storage for competitors' product during future storms if the grantee has storage space available. This grant would only reimburse E business owners for one generator per facility. Reimbursement would be given to grantees on a first-come, first-served basis until the budget is exhausted. The grantee a 42 Packet Pg. 928 D.3.e would stipulate that no other government funds, except tax breaks, local government rebates, or other incentives had been used to purchase power supply hardware. The grantee would also have to stipulate that their losses had been uninsured. A team of FWC 5 employees would be utilized to evaluate grantee eligibility. �a c 50. NOAA/FWC- IMPROVEMENT OF UNINSURED REPAIR TO WHOLESALE FACILITIES L An Improvement of the Uninsured Repair to Wholesale Facilities program is proposed to p assist with continued repairs to wholesale facilities. Grant applicants would need to certify that reimbursements would be made on uninsured damages or improvements to the facility or equipment; and would need to supply proof of costs of repairs or improvements conducted by a licensed contractor. Grantee would also have to certify that they have L r received no other government financial assistance, except government loans for the Cn repair or improvement to their facility. These grants would be available on a first-come, first-served basis until the budget for this program is exhausted. A team of FWC employees would be utilized to evaluate grantee eligibility. L 51. NOAA/FWC- DIRECT PAYOUT TO SEAFOOD WHOLESALE DEALERS y �a N A Direct Payout to Seafood Wholesale Dealers Program is proposed to pay seafood r wholesale dealers who had reported landings value at least $10,000 or less in 2017 than o they averaged for the previous four (4) years. The landings value must have been a �a reported in FWC's trip ticket system by May of 2018, and they had to have landings that =_ were reported each year from 2013 to 2018. Successful applicants would only be those residing in coastal counties from Dixie County to Monroe County on Florida's west coast 0 and from Nassau County to Miami-Dade County on the east coast. Residence status a would be based on addresses provided on Saltwater Wholesale Dealer Licenses as of a September 2017. A cap on payouts would be set at $20,000 per individual. Utilizing a grant program, FWC will advertise to applicants to apply online only during a one-month c period and will pro-rate payments based on budget for this project and total losses Ln identified from successful applicants. A team of FWC employees would be utilized to evaluate grantee eligibility. 0 52. NOAA/FWC- DIRECT PAYOUTS TO LICENSED CHARTER BUSINESSES c M A Direct Payouts to Licensed Charter Businesses grant program is proposed to reimburseCn licensed captains who can demonstrate at least a $10,000 decrease in revenues in 2017, compared to the previous four (4) years. The grant program will be advertised for a one- a month period and payments will be pro-rated on the demonstrated losses and the r budget for this project. Successful applicants would only be those residing in coastal counties from Dixie County to Monroe County on Florida's west coast and from Nassau ci County to Monroe County on the east coast. Residence status would be based on 0 addresses provided on charter licenses as of September 2017. c 53. NOAA/FWC-CORAL RESCUE m E Programs to restore coral reefs are proposed that would include both a coral rescue, tissue caching component and sponge restoration. r a 43 Packet Pg. 929 D.3.e 54. NOAA/FWC-COASTAL HABITAT RESTORATION m A Coastal Habitat Restoration Program is proposed to identify, design and implement mangrove and seagrass habitat restoration and enhancement projects throughout the affected area. Priority will be given to those projects in areas with the greatest c documented impacts.This will be accomplished using FWC's existing network of biologists to work with regional estuarine and marine habitat restoration partners throughout the a affected area to identify and evaluate shovel ready restoration projects on public land. o c 55. NOAA/FWC- DERELICT VESSEL DATABASE IMPROVEMENTS a, m A project to improve the technical abilities of the Florida Wildlife Commissions Law L Enforcement Division will help improve the abilities to respond to and recover from natural in disasters. Management of this project will be conducted by FWC's Boating and m Waterways Section under the existing Derelict Vessel Program in cooperation with FWC's 'o Information Technology Division. L 56. NOAA/FWC-MARINE DEBRIS y �a N A continued effort to remove marine debris from waterways is under development. A o r portion of this project will aim to augment FWC's annual derelict trap removal program c in areas prioritized by the Florida Keys National Marine Sanctuary (FKNMS), and not a addressed by other grant programs. During the closed and at times during the open c fishing season for spiny lobster, stone crab, and blue crab, FWC contracts with fishermen to retrieve lost or abandoned traps for disposal. The trap debris removed with this L program is usually easily identified from observations made above the water. Hurricane a Irma also created considerable underwater marine debris in the FKNMS not always visible a from the surface. Much of that debris is fishing gear, especially submerged traps, and trap rope, but land-based debris was also deposited over much of the seafloor. c .N 57. NOAA/FWC-TRADITIONAL TRAP RETRIEVAL The Fish and Wildlife Commission (FWC), in coordination with priorities of the Florida Keys c National Marine Sanctuary (FKNMS), will manage and contract trap retrieval during the c trap fishery closed seasons and at locations where appropriate during the open seasons. M N T_ 58. NOAA/FWC- UNDERWATER DEBRIS CI The FWC will work with the FKNMS to prioritize locations and the focus of underwater debris removal, focusing on trap debris for areas that are not addressed with other grants. Once the initial efforts to prioritize are completed, the FWC will contract the C U management, operation, and tracking of underwater debris removal.This contract could c be to other local, state, or federal agencies, or non-profit organizations. The contractor c will be responsible for acquiring any necessary permits, training, disposing of, and tracking �° debris removal. Nevertheless, the FWC will remain involved in this effort to ensure the sub- r c contractor is effectively managing this operation. Underwater debris removal in a coral reef environment is complex and challenging. The amount of debris Hurricane Irma has created is enormous. Currently, it is very difficult to determine the actual cost structure of r r this effort. That cost-structure will be influenced by the nature of the debris removed, the a 44 Packet Pg. 930 D.3.e location of that debris and the modes of operation to remove that debris. The details of this effort are presently unknown and will be developed once the prioritization is developed in partnership with the FKNMS. Consequently, at this time, this proposal can 5 only assign a total dollar amount for this project. �a c 59. NOAA/FWC—SHORELINE DEBRIS a L The FWC will work with the FKNMS and Everglades National Park (ENP) to prioritize areas p to remove debris, focusing on fishing gear-related debris for removal along shorelines. After areas are prioritized, FWC will contract the management, operation, and tracking of shoreline debris removal. This contract could be to other local, state, or federal °1 m agencies, or non-profit organizations. The contractor will be responsible for acquiring any L r necessary permits, training, disposing of, and tracking debris removal will remain involved in this effort to ensure the sub-contractor is effectively managing this operation. 0 60. NOAA/FWC— LINELESS TRAP GEAR PROGRAM L A Lineless Trap Gear Program is proposed to reduce the risk of trap line affecting animals y r and the environment including protected species. Similar programs in other national and n international trap fisheries have tested remote control devices that release marker buoys r on demand or at a set time. Projects exploring this technology are encouraged.Selected 0 projects will support FWC's mission to protect endangered species including corals. a �a c 61. NOAA/FWC- FISHERIES INFRASTRUCTURE RECOVERY GRANT m 0 A Fisheries Infrastructure Recovery Grant Program is proposed to disperse funds for the a repair of access infrastructure including public fishing piers, boat ramps, and other water a access infrastructure. This grant will assist counties, cities, and commercial businesses with a non-match competitive grant opportunity, to repair or rebuild infrastructure directly c related to the use of, access to, or protection of Florida marine fishery opportunities. m 62. CONCH REPUBLIC MARINE ARMY WATERWAYS RESTORATION as The Conch Republic Marine Army is a local volunteer-driven effort to restore waterways, N canals, and mangroves that received a significant amount of debris from Hurricane Irma. M Volunteers work primarily from kayaks, canoes and small boats to manually retrieve debris and haul it to the shore for disposal.To date, the organization has removed nearly 265,000 pounds of debris from the Florida Keys. a 63. DON'T PASS IT UP, PICK IT UP 0 Leadership Monroe County Class XXVI launched a campaign called, "Don't pass it up, pick it up" to encourage locals to pick up debris seen in the community and throw it away. This group encourages locals to document their involvement by posting their own 0 2 videos of efforts to pick up debris and raise awareness throughout the community. c m E �a r r a 45 Packet Pg. 931 D.3.e 64. MONROE COUNTY HURRICANE DEBRIS REMOVAL m Monroe County is overseeing a $49.2 million project to remove hurricane debris from 172 of the remaining most impacted canals in the Keys. A workforce of about 60 people - O using 15 barges, five (5) sonar boats, four (4) grapple trucks, and other equipment - has c been working at several sites simultaneously throughout the Keys to complete the project within the grant-mandated time frame of 220 days that ends in March. The funding is a from the USDA's National Resources Conservation Service. O c COMPLETED AND ONGOING PROJECTS TO ADDRESS HEALTH AND HUMAN SERVICES >, a, This section summarizes completed and ongoing projects and efforts to address the L health and human services needs following Hurricane Irma. Cn 65. KEYS STRONG AND SAMUEL'S HOUSE DISASTER RELIEF > 0 m KeysStrong.org came together under the nonprofit umbrella of Samuel's House for the L purpose of supporting disaster relief efforts. KeysStrong.org is a unified organization, speaking with one voice, helping to rebuild a stronger Florida Keys. The organization y served thousands of needs. o r N 66. MONROE COUNTY LONG TERM RECOVERY GROUP FORMATION d �a c The Monroe County Long Term Recovery Group was formed in early 2018 to provide ii recovery services to individuals and families affected by disasters in the Florida Keys > community. Services will be provided regardless of individuals' race, creed, color, a gender, disability or religious preference. The goal of the group is to see all residents fully a recover from disasters. c 67. MONROE COUNTY LONG TERM RECOVERY GROUP TEMPORARY HOUSING 0 N Keys leaders turned to shipping containers to house volunteers. The Monroe County Long Term Recovery Group, and housed on county-owned land, the two (2) containers hold 10 volunteers each in spaces that measure 40 by 12 square feet. N 0 68. COMPASS82 CASE MANAGEMENT c%4 I Compass82, a non-profit organization that specializes in case management, is providing o long-term disaster case management support through a disaster case management a grant from Volunteer Florida. 0 0 69. FLORIDA KEYS OUTREACH COALITION'S QUICK ASSIST PROGRAM V a� 0 L Florida Keys Outreach Coalition's Quick Assist Program and Keys Area c Interdenominational Resource's Shelter Needs Program provided county-wide financial direct case management assistance for clients with storm-related losses. Recognizing the overwhelming need for emergency financial assistance, the United Way Florida Keys E (UWFK) began a direct case management program in October 2017. Now that the r r a 46 Packet Pg. 932 D.3.e height of the crisis has passed, the program is transitioning to UWFK partner agencies already providing this much-needed service year-round. 70. KEYS STRONG FURNITURE PROJECT �a c Keys Strong provided furniture at no cost to 48 families that would have been disposed ° of or liquidated. °. 0 71. FISHERMAN'S HOSPITAL MODULAR BUILDINGS c �a Over $5 million was spent to plant 8,000 square feet of modular buildings at Fisherman's Hospital. Fisherman's has cost Baptist $1 1 million in the past nine (9) months. L r 72. MONROE COUNTY BOCC PATIENT CARE TAX m Monroe County Commission approved a new property tax for the Middle Keys to raise $1 .5 million a year for 10 years to pay for the vulnerable patients' care. L 73. KEYS STRONG CLINICAL SOCIAL WORKER N A Licensed Clinical Social Worker was provided by Keys Strong to help survivors of c Hurricane Irma with "One-on-One assistance to individuals and families." a �a c 74. SAMUEL'S HOUSE BASIC NEEDS GRANT ii m Grant funds were awarded to Samuel's House, through Keys Strong for basic needs which ° include clothing, hygiene, medical services, lease, and rental assistance, security °- a deposits and related relocation expenses, mortgage assistance, utility assistance, and _ other related items. c 0 75. FREE LEGAL ASSISTANCE j m Free legal assistance on some disaster-related issues was provided to low-income survivors. N 76. HAMMOCK HOUSE COUNSELING M N I The Hammock House hosted a four-week counseling class for kids. Focus has been on establishing The Hammock House as a safe place offering children and families a variety a of emotional support programs and we will continue to offer new ways for families to mentally recover. c U 77. FLORIDA KEYS SAVE THE CHILDREN'S.TOURNEY OF HOPE PROGRAM mp L r_ Florida Keys Healthy Start Coalition offered Save the Children's Journey of Hope Program. This program helped children adjust and cope with traumatic events, develop their natural resiliency and strengthen their social support networks. E �a r r a 47 Packet Pg. 933 D.3.e 78. SAVE THE CHILDREN'S CHILD-CARE GRANT m Save the Children non-profit provided grants that helped to make repairs and replace materials at 73 child-care programs, preschools, and seven (7) community centers. �a c 79. DISASTER RECOVERY CENTERS CRISIS COUNSELING o r �a L Crisis counseling was offered at the Disaster Recovery Centers (DRC) in Key West, Big Pine, Marathon, and Islamorada for 12-hourshifts, 7 days a week, totaling 1,600 hours of service per month. Post-hurricane support groups are offered throughout the Keys and counselors have provided support at every school. They reached more than 1,200 people. L r Cn 80. FLORIDA SPCA ANIMAL CARE AND SHELTER O Florida Keys Society for the Prevention of Cruelty to Animals (SPCA) established free routine wellness and medical care clinics to keep animals belonging to community L members affected by Irma in their homes as opposed to surrendering them due to y financial constraints. Through its FAITH program, FKSPCA is also sheltering animals y belonging to these individuals for free until they can find a place to live. o r N O 81. GUIDANCE CARE COUNSELING d �a c Guidance Care Center provided individual counseling to adults. LL m 82. MONROE COUNTY LONG-TERM RECOVERY GROUP DISASTER CASE MANAGEMENT Q. Q. Q The Monroe County Long-term Recovery Group with support from Compass82 continues to provide disaster case management to residents impacted by Hurricane Irma. 0 83. MONROE COUNTY LONG-TERM RECOVERY GROUP'S VOLUNTEER VILLAGE > m The Monroe County Long-term Recovery Group is in the final stages of completing a� Volunteer Village, a barracks-style lodging option for volunteer organizations that wish to N come to the Keys to offer assistance with clean-up, repair, and long-term M redevelopment. This "village" uses shipping containers to create overnight accommodations and a tiny home to serve as a common space for organizations and house administration functions for the facility. In addition, it will have a bathhouse on site. 0 These facilities are designed to be portable in order to allow movement to other areas a for response and recovery from future storms. O U d O L r_ CO G C� C V Q 48 Packet Pg. 934 D.3.e m C9 �a C 0 r �a L Q 0 C L U) > O V LIB L N N This page is intentionally left blank for two-sided printing. y 0 IL �a C ii m O L Q Q Q r C O Mn d O N O M N �I U) d r C 7 O U d O L C CO G C C) C V Q 49 Packet Pg. 935 D.3.e m t7 c O r m m a O c m a� m r m E� m O r rn m MONROE COUNTY o FLORIDA N O a c ii January 2020 O a a Q r c O N m a rn r O N O M N rl U) a r c O U d O c O r c d E t c.> cc r r Q Packet Pg. 936 D.3.f RESOLUTION NO. 19-12-109 a� a� A RESOLUTION OF THE VILLAGE COUNCIL OF ISLAMORADA, VILLAGE OF ISLANDS, FLORIDA REQUESTING A MONROE ) COUNTY SET ASIDE FROM THE CDBG-MIT FUNDS; PROVIDING FOR TRANSMITTAL;AND PROVIDING FOR AN EFFECTIVE DATE L y.+ WHEREAS, the Village Council of Islamorada, Village of Islands (the 'Village Council") N 0 recognizes the importance of completing mitigation projects to increase resilience to disasters 0 a 7a and reduce or eliminate the long-term risk of loss of life, injury, damage to and loss of property, a� as well as suffering and hardship, by lessening the impact of future disasters; and 0 Q. Q. a WHEREAS, pending appropriation by Congress, the Florida Department of Economic y c Opportunity (DEO) will administer the Housing and Urban Development (HUD) Community 4 Development Block Grant Mitigation (CDBG-MIT) Program through which the State of Florida will 0 m 0 receive $633 million in funding to support mitigation projects; and )I .y WHEREAS, the DEO is developing a State Action Plan to guide how the CDBG-MIT funds a a� U) are spent and has suggested that regional or multi jurisdictional projects with high impact would 0 be received and evaluated more favorably; and 0 0 0 WHEREAS, Monroe County is requesting county-wide flood mitigation and sea level rise 0 resiliency projects be included in the DEO State Action Plan and for a $150 Million set aside of the N C� CDBG-MIT funds for those projects; and c r 0 WHEREAS,the Village Council finds that the support of the$150 Million set aside is in the 0 a� best interest of the Village. L 0 NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF ISLAMORADA, E �a VILLAGE OF ISLANDS, FLORIDA,AS FOLLOWS: ; a� E �a r a Packet Pg. 937 D.3.f c Section 1. Recitals. The foregoing Recitals are true and correct and are a, m r incorporated herein by this reference. r Section 2. Support of Set Aside Funds. The Village Council of Islamorada, Village of 0 Islands hereby supports Monroe County's request for$150 Million set aside funds from the CDBG- L N MIT Program for flood mitigation and sea level rise resiliency projects within unincorporated y 0 r Monroe County and the municipalities in Monroe County. 0 R Section 3. Transmittal. The Village Manager is hereby directed to transmit a copy S m of this resolution to the Monroe County Disaster Recovery Director. 0 CL 0. Q Section 4. Effective Date. This Resolution shall take effect immediately upon its y c adoption. 0 Motion to adopt by Councilwoman Deb Gillis, second by Vice Mayor Ken Davis. c� m 0 U d I FINAL VOTE AT ADOPTION a r m VILLAGE COUNCIL OF ISLAMORADA, VILLAGE OF ISLANDS: r c Mayor Mike Forster YES 0 m Vice Mayor Ken Davis YES o c 0 Councilwoman Deb Gillis YES 2 on I Councilwoman Cheryl Meads ABSENT N Councilman Jim Mooney YES a6 c 0 PASSED AND ADOPTED THIS 121h DAY OF DECEMBER, 2019. 0 N d 0 MIKE= FORSTER, MAYOR y r c m E t L) �a r r Page 2 of 3 Q Packet Pg. 938 D.3.f c ATTEST: a, U) i!l m r �a L KEL TOOT , VILLAGE CLERK > O APPROVED AS TO FORM AND LEGALITY FOR THE USE AND BENEFIT OF ; ISLAMORADA, VILLAGE--OF ISLANDS ONLY �a Ul r N O (L ROGET V. BRYAN, VILLAGE ATTORNEY m O L Q Q Q N C 7 4 t— m U d I .N Q r d U) r C 7 O U d O L r_ CO G I 0 r N C O r 7 O N d L CO C N r C d E L V r r Page 3 of 3 Q Packet Pg. 939