2nd Amendment 09/18/2019 ."'"" �°°; Kevin Madok, CPA
4
`�= Clerk of the Circuit Court& Comptroller—Monroe County, Florida
6 '
a_
DATE: February 18, 2020
TO: Norma Kula, Director
Public Libraries
VIA: Valerie Moore
Business Manager
FROM: Pamela G. Hanco .C.
SUBJECT: September 18, 2019 BOCC Meeting
Attached is an electronic copy of the following item for your handling:
C10 Amendment to a Contract(original date January 21, 2010) with Innovative Interfaces
(originally Polaris) to purchase two additional licenses to access the Polaris Staff Client Software, at
a total cost of$2,832.00.
Should you have any questions, please feel free to contact me at(305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
INNOVATIVE INTERFACES INCORPORATED
PURCHASE ORDER ACCEPTANCE
Innovative Interfaces Incorporated("Innovative")hereby accepts the offer from Monroe ounty Public
Library System("Client")set forth in the Purchase Order No.00061032 dated August 5,201! and attached
hereto as Exhibit 2. The Software will be provided pursuant to the Polaris Integrated L brary System
Contract for Hosted Services effective as of March 1,2010(the "Agreement")and the pro isions of such
Agreement shall supersede any conflicting provisions set forth in the Purchase Order.
WHEREAS,Client desires to license from Innovative certain software,and in conne fr 'on with such
license the following is agreed:
.
1. Software License. Client agrees to license from Innovative the software des ribed in
Exhibit 1 &Exhibit 2 for the price and per the terms specified in Exhibit 1 a .• ed hereto.
2. Additional License. Subject to the terms of the Agreement, Innovative h, eby grants to
Client a non-exclusive,non-sub-licensable,non-transferable license(the"Addit onal Software
License")to use the software (the"Additional Software") described in Exhibit 1 hereto, and
upon timely payment of all sums due hereunder, Innovative agrees to provi a the software
maintenance for the Additional Software(the"Additional Software Mainten ,ce").The term
of the Additional Software maintenance will be as respectively set forth in th corresponding
quotes in Exhibit 1.
3. Maintenance Renewal. Subject to the early termination provisions set forth in the
Agreement, the term of the Additional Software Maintenance will be effe,citive for an initial
term of one(1)year following this Addendum Effective Date(the"Initial Term").Thereafter,
the Additional Software Maintenance will be automatically renewed for additional one(1)year
terms(each,a"Renewal Term"and,together with the Initial Term,the"Term"),unless either
party gives the other not less than ninety(90)days'prior written notice of its intent to terminate
this Agreement effective as of the end of the then-current Term.Comme cing upon year 2 and
thereafter, Innovative will have the right to increase rates of the Additional Software
Maintenance by a maximum percentage equivalent to the greater of 5% or the percentage
increase in the Consumer Price Index(CPI-U)over the previous year.
i
4. Co-Terming. Subject to the terms of the Agreement,the Addition. Software Maintenance
term will be prorated to run coterminous with Client's existing Polaris aintenance term being
October 1 through September 30.
Except as otherwise hereby agreed,the other provisions of the Agreement will remain in full force
and effect as of the date hereof.
BOARD OF COUNTY COMMISSIONERS
INNOVATIVE INTERFACES INCORPORATED OF MONROE COUNTY,FLORIDA
Signature: 7 By
ay hairperson
Print Name: Akin Adekeve i"`' -1\•`'" \` A\
Title: VP&General Counsel t ?" > \ F`
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�l c -'4'A`��'�A: §T: KEVIN MADOK,CLERK
Date: August 12,2019 =j,,�°;
By
Depu Clerk 7/i gii 7
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EXHIBIT 1
1. Fees. All Fees must be paid to Innovative within 30 days following receipt of the invoice.
[APPROVED SOFTWARE QUOTE FOLLOWS THIS PAGE]
lit Iinn ova t I ye Pricing Exhibit
Date 7/10/2019
Quote# EST INC10233
Innovative Interfaces Incorporated
1900 Powell St. PaymentTenns Net 30
Suite 400 Overall ContractTerm(Months) 12
Emeryville CA 94608 Contract Start Date
United States Contract End Date
Sales Rep Roy Burnett
Site Code M0NR1643
Expires 10/4/2019
Bill To Ship To
Monroe County Public Library Monroe County Public Library
700 Fleming Street 700 Fleming Street
Key West FL 33040 Key West FL 33040
United States United States
Currency
US Dollar
Item Item Catego rt2ty Descripttori Options Price Atnouiit
.,:`u�.,a,..M � :� .�. .�.$tr��'.... x4 "`fay a x s. _.wa�,.a �, .x..
Staff User License-Perpet... 2 The Polaris Staff Client is licensed 1,200.00 2,400.00
Licenses software that allows the end user to
access all of the Polaris functionality
based on the permissions that are set
in System Administration.This
includes Circulation,Patron Services,
Cataloging,Acquisitions,Serials,
Utilities and System Admin. Additional
License for additional Staff User
License.A separate staff user license
is required for each concurrent
connection made from a staff client to •
the Polaris ILS server,including from
Polaris Web Application(aka Leap).
Staff User Maintenance 2 Additional Staff User Licenses 216.00 432.00
Licenses Maintenance
Maintenance
Total Fees US$2,832.00
Exhibit 2
Purchase Order
(Client Purchase Order Follows)
MONROE COUNTY PURCHASE ORDER NO. 00061032
BOARD OF COUNTY COMMISSIONERS
M1 1100 Simonton Street,Suite 2-213
PAGE NO. 1 •
Key West, FL 33040
SALES TAX EXEMPT NO.:85-80138252940-7 PDF COPY
v 96565 PHONE: 510-655-6200-1 H I MONROE COUNTY PUBLIC LIBRARY
E INNOVATIVE INTERFACES INC I 700 FLEMING STREET
ND 5850 SHELLMOUND WAY P KEY WEST, FL 33040
RI EMERYVILLE CA 94608 I TO LATTN: ANNE RICE
•
•
ORDER DATE:08/05/19 BUYER:LIB/VALERIE MOORE REQ.NO.: 00055490 REQ.DATE:
OB/02/19
TERMS: NET 30 DAYS F.O.B.: DESC.:
ITEM# QUANTITY UOM DESCRIPTION UNIT PRICE 1 EXTENSION
7.0L 2.00 EA - POLARIS STAFF CLIENT LICENSED SOFTWARE 1200.0000 2,400.00
;02 2.00 EA' ADDITIONAL STAFF USER LICENSES 216,0000 432.00
MAINTENANCE
QUOTE #EST-INC10233
•
ITEM COST CENTER ACCOUNT PROJECT PROJECTACCT AMOUNT PAGE TOTAL $ 2,832.00
01 62019 530490 GP1900 530520 2,400.00 TOTAL $ 2,832.00
02 62019 5 0490 GP1900 530520 432.00
PARTIAL PAYMENT
FINAL PAYMENT
INVOICE NO. INVOICE AMOUNT
PAYMENT DESC_ r
Z1, �Q
PA ENT APPROVAL �� \ PURCHASING AGENT