19-ST-35 11/20/2018 STATE AID TO LIBRARIES GRANT
NOTIFICATION OF GRANT AWARD
Fiscal Year 2018-19
Recipient:
Monroe County Public Library System
•
700 Fleming Street
•
Key West, Florida 33040
Norma Kula, Director of Libraries
PROJECT PROJECT#
CSFA*# AWARD
State Aid to Libraries Grant 19-ST-35
45.030 .$74,262
*Catalog of State Financial Assistance
Grant Payment •
The grant payment will be requested upon execution of the grant agreement.
Grant Reviews
Per Department of State policies, the division will be performing desk audits or reviews of active
grants with the division. Each year, 20% of the active grants in the State Aid to Libraries grant
program will be selected for this review. If this grant is selected, you will be notified of the review
and of any additional information that may be needed as a part of the review.
•
A yL. J ' s n tlf
DI ector
Date
•
Florida Department of State, Division of Library and Information Services
500 South Bronough Street, Tallahassee, Florida 32399-0250, 850.245.6620
19-ST-35
Monroe County Public Library System
Monroe County
STATE AID TO LIBRARIES GRANT
AGREEMENT BETWEEN
THE STATE OF FLORIDA,DEPARTMENT OF STATE
AND
Monroe County Board of County Commissioners for and on behalf of Monroe County
Public Library System
This Agreement is by and between the State of Florida, Department of State, Division of Library
and Information Services, hereinafter referred to as the"Division," and the Monroe County
Board of County Commissioners for and on behalf of Monroe County Public Library
System, hereinafter referred to as the "Grantee."
The Grantee has submitted an application and has met all eligibility requirements and has been
awarded a State Aid to Libraries Grant(CSFA 45.030) by the Division in the amount specified
on the"Fiscal Year 2018-19 State Aid to Libraries Final Grants"document(which is
incorporated as part of this Agreement and entitled Attachment B). The Division has the
authority to administer this grant in accordance with Section 257,Florida Statutes. By reference,
the application and any approved revisions are hereby made a part of this agreement.
In consideration of the mutual covenants and promises contained herein, the parties agree as
follows:
1. Grant Purpose. This grant shall be used exclusively for the"State Aid to Libraries Grant,"
the public purpose for which these funds were appropriated. d
a) The Grantee shall perform the following Scope of Work: '�' ' 1-7-7
In accordance with Sections 257.17-257.18,Florida Statutes, the Grantee shall =:
receive a grant amount that is calculated and based upon local funds expended during':9 r-
the second preceding fiscal year for the operation and maintenance of the library. Forte
this grant, the local expenditures shall have been made during the period
October 1, 2016 - September 30, 2017.
In order to be eligible to receive the grant funding, the Grantee shall manage or
coordinate free library service to the residents of its legal service area for the period
October 1, 2016 through June 30, 2019.The Grantee shall:
• Have a single administrative head employed full time by the library's governing
body;
• Provide free library service, including loaning materials available for circulation
free of charge and providing reference and information services free of charge;
• Provide access to materials, information and services for all residents of the area
served; and
State Aid to Libraries Grant Agreement(Form DLIS/SA02) Page 1 of 10
Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective 10-2018.
• Have at least one library, branch library or member library open 40 hours or more
each week(excluding holidays;between Sunday through Saturday, on a schedule
determined by the library system) during the length of the agreement.
b) The Grantee agrees to provide the following Deliverables related to the Scope of Work
for payments to be awarded.
Payment 1, Deliverable/Task 1:
• Payment will be an advance in the amount of 100%of the grant award for the period
October 1, 2016 through June 30, 2019.The Grantee will:
o Have expended funds to provide free library service during the period
October 1,2016 - September 30, 2017;
o Provide an Expenditure Report and certification of Local Operating Expenditures.
for the period October 1, 2016 - September 30,2017 only;
o Provide documentation showing that at least one library, branch library or
member library is open 40 hours or more each week(excluding holidays; between
Sunday through Saturday, on a schedule determined by the library system) during
the length of the agreement;
o Provide the Certification of Credentials for the Single Administrative Head; and
o Provide a Certification of Hours, Free Library Service and Access to Materials.
c) Grant funds shall be used for the operation and maintenance of the library. The allowable
budget categories are: Personnel Services (salaries, wages, and related employee benefits
provided for all persons employed by the reporting entity whether on full-time, part-time,
temporary, or seasonal basis); Operating Expenses(expenditures for goods and services
which primarily benefit the current period and are not defined as personal services or
capital outlays);Non-Fixed Capital Outlay (outlays for the acquisition of or addition to
fixed assets); and Other(other operating expenditure categories in the library budget).
2. Length of Agreement. This Agreement covers the period of October 1,2016 to
June 30,2019,unless terminated in accordance with the provisions of Section 28 of this
Agreement. This period begins with the start of the Grantee's second preceding fiscal year
(October 1,2016) and concludes with the end of the State of Florida's current fiscal year
(June 30, 2019).
3. Expenditure of Grant Funds. Grant funds will be used to reimburse a portion of local funds
expended by the Grantee during their second preceding fiscal year(October 1, 2016—
September 30, 2017) for the operation and maintenance of a library and shall not exceed the
amount specified in Attachment B. No costs incurred after the second preceding fiscal year
shall be allowed unless specifically authorized by the Division.
State Aid to Libraries Grant Agreement(Form DLIS/SA02) Page 2 of 10
Chapter 1B-2.011(2)(a),FioridaAdministratii'e Code,Effective 10-2018.
4. Contract Administration.The parties are legally bound by the requirements of this
agreement. Each party's contract manager, named below,will be responsible for monitoring
its performance under this Agreement and will be the official contact for each party. Any
notice(s) or other communications in regard to this agreement shall be directed to or
delivered to the other party's contract manager by utilizing the information below. Any
change in the contact information below should be submitted in writing to the contract
manager within 10 days of the change.
For the Division of Library and Information Services:
Marian Deeney, Library Program Administrator
Florida Department of State
R.A. Gray Building
Mail Station# 9D
500 South Bronough Street
Tallahassee, Florida 32399-0250
Phone: 850.245.6620
Facsimile: 850.245.6643
Email: marian.deeney@dos.myflorida.com
For the Grantee:
Ms. Norma Kula, Director of Libraries
Monroe County Public Library System
700 Fleming Street
Key West, Florida 33040
Phone: 305.292.3595
Facsimile: 305.295.3368
Email: kula-norma@monroecounty-fl.gov
5. Grant Payments.The total grant award shall not exceed the amount specified on the"Fiscal
Year 2018-19 State Aid to Libraries Final Grants"document(Attachment B), which shall be
paid by the Division in consideration for the Grantee's minimum performance as set forth by
the terms and conditions of this Agreement. Payment will be an advance in the amount of
100%of the grant award as specified in Attachment B. Payment will be made in accordance
with the completion of the Deliverables.
6. Electronic Payments. The Grantee can choose to use electronic funds transfer(EFT)to
receive grant payments. All grantees wishing to receive their award through EFT must
submit a Vendor Direct Deposit Authorization form (form number DFS-AI-26E, rev 6/2014),
incorporated by reference, to the Florida Department of Financial Services. If EFT has
already been set up for your organization, you do not need to submit another authorization
form unless you have changed bank accounts. To download this form visit
myfloridacfo.com/Division/AA/Forms/DFS-AI-26E.pdf. The form also includes tools and
information that allow you to check on payments.
State Aid to Libraries Grant Agreement(Form DLIS/SA02) Page 3 of 10
Chapter 1 B-2.011(2)(a),Florida Administrative Code,Effective 10-2018.
7. Florida Substitute Form W-9. A completed Substitute Form W-9 is required from any
entity that receives a payment from the State of Florida that may be subject to 1099
reporting. The Department of Financial Services (DFS) must have the correct Taxpayer
Identification Number (TIN) and other related information in order to report accurate tax
information to the Internal Revenue Service (IRS). To register or access a Florida Substitute
Form W-9 visit flvendor.mvfloridacfo.com. A copy of the Grantee's Florida Substitute
Form W-9 must be submitted by the Grantee to the Division with the executed
Agreement.
8. Financial Consequences.The Department shall apply the following financial consequences for
failure to perform the minimum level of services required by this Agreement in accordance with
Sections 215.971 and 287.058,Florida Statutes:
The Department shall require the return of the award in a prorated amount based upon the
percentage of time that the library failed to perform the minimum level of services. The
prorated reduction will be in the same percentage as the percentage of time that the library was
not providing minimum level of services.
9. Credit Line(s)to Acknowledge Grant Funding.The Division requires public
acknowledgement of State Aid to Libraries Grant funding for activities and publications
supported by grant funds.Any announcements, information, press releases, publications,
brochures, videos, webpages, programs, etc. created as part of a State Aid to Libraries Grant
project must include an acknowledgment that State Aid to Libraries Grant funds were used to
create them.
Use the following text:
"This project has been funded under the provisions of the State Aid to Libraries Grant
program, which is administered by the Florida Department of State's Division of Library
and Information Services."
10. Non-allowable Grant Expenditures. The Grantee agrees to expend all grant funds received
under this agreement solely for the purposes for which they were authorized and appropriated.
Expenditures shall be in compliance with the state guidelines for allowable project costs as
outlined in the Department of Financial Services' Reference Guide for State Expenditures
(dated February, 2011), incorporated by reference, which are available online at
myfloridacfo.com/aadir/reference guide.
Grant funds may not be used for the purchase or construction of a library building or library
quarters.
11. Travel Expenses. The Subgrantee must pay any travel expenses, from grant or local
matching funds, in accordance to the provisions of Section 112.061,Florida Statutes.
State Aid to Libraries Grant Agreement(Form DLIS/SA02) Page 4 of 10
Chapter 1 B-2.011(2)(a),Florida Administrative Code,Effective 10-2018.
•
12. Unobligated and Unearned Funds and Allowable Costs. In accordance with Section
215.971,Florida Statutes, the Grantee shall refund to the State of Florida any balance of
unobligated funds which has been advanced or paid to the Grantee. In addition, funds paid in
excess of the amount to which the recipient is entitled under the terms and conditions of the
agreement must be refunded to the state agency. Further, the recipient may expend funds
only for allowable costs resulting from obligations incurred during the specified agreement
period. Expenditures of state financial assistance must be in compliance with the laws, rules
and regulations applicable to expenditures of State funds as outlined in the Department of
Financial Service's Reference Guide for State Expenditures (dated February, 2011)
(mvfloridacfo.com/aadir/reference guide), incorporated by reference.
13. Repayment. All refunds or repayments to be made to the Department under this agreement
are to be made payable to the order of"Department of State" and mailed directly to the
following address: Florida Department of State, Attention: Marian Deeney, Division of
Library and Information Services, 500 South Bronough Street, Mail Station #9D,
Tallahassee, FL 32399. In accordance with Section 215.34(2),Florida Statutes, if a check or
other draft is returned to the Department for collection, Recipient shall pay to the Department
a service fee of$15.00 or five percent(5%) of the face amount of the returned check or draft,
whichever is greater.
14. Single Audit Act. Each grantee, other than a grantee that is a State agency, shall submit to an
audit pursuant to Section 215.97, Florida Statutes. See Attachment A for additional information
regarding this requirement. If a Grantee is not required by law to conduct an audit in
accordance with the Florida Single Audit Act because it did not expend at least$750,000 in
state financial assistance, it must submit a Financial Report on its operations pursuant to
Section 218.39, Florida Statutes within nine months of the close of its fiscal year.
15. Retention of Accounting Records. Financial records, supporting documents, statistical
records and all other records, including electronic storage media pertinent to the Project, shall
be retained for a period of five (5) fiscal years after the close-out of the grant and release of
the audit. If any litigation or audit is initiated or claim made before the expiration of the five-
year period, the records shall be retained for five fiscal years after the litigation, audit or
claim has been resolved.
16. Obligation to Provide State Access to Grant Records. The Grantee must make all grant
records of expenditures, copies of reports, books, and related documentation available to the
Division or a duly authorized representative of the State of Florida for inspection at
reasonable times for the purpose of making audits, examinations, excerpts and transcripts.
17. Obligation to Provide Public Access to Grant Records. The Division reserves the right to
unilaterally cancel this Agreement in the event that the Grantee refuses public access to all
documents or other materials made or received by the Grantee that are subject to the
provisions of Chapter 119,Florida Statutes, known as the Florida Public Records Act. The
Grantee must immediately contact the Division's Contract Manager for assistance if it
receives a public records request related to this Agreement.
State Aid to Libraries Grant Agreement(Form DLIS/SA02) Page 5 of 10
Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective 10-2018.
18. Noncompliance. Any Grantee that is not following Florida statutes or rules, the terms of
the grant agreement, Florida Department of State policies and guidance, local policies,
or other applicable law or that has not submitted required reports or satisfied other
administrative requirements for other Division of Library and Information Services grants or
grants from any other Office of Cultural, Historical, and Information Programs (OCHIP)
Division will be in noncompliance status and subject to the OCHIP Grants Compliance
Procedure. OCHIP Divisions include the Division of Cultural Affairs, the Division of
Historical Resources, and the Division of Library and Information Services. Grant
compliance issues must be resolved before a grant award agreement may be executed and
before grant payments for any OCHIP grant may be released.
19. Accounting Requirements. The Grantee must maintain an accounting system that provides
a complete record of the use of all grant funds as follows:
a) The accounting system must be able to specifically identify and provide audit trails that
trace the receipt, maintenance and expenditure of state funds;
b) Accounting records must adequately identify the sources and application of funds for all
grant activities and must classify and identify grant funds by using the same budget
categories that were approved in the grant application. If Grantee's accounting system
accumulates data in a different format than the one in the grant application, subsidiary
records must document and reconcile the amounts shown in the Grantee's accounting
records to those amounts reported to the Division;
c) An interest-bearing checking account or accounts in a state or federally chartered
institution may be used for revenues and expenses described in the Scope of Work and
detailed in the Estimated Project Budget;
•
d) The name of the account(s) must include the grant award number;
e) The Grantee's accounting records must have effective control over and accountability for
all funds, property and other assets; and
f) Accounting records must be supported by source documentation and be in sufficient
detail to allow for a proper pre-audit and post-audit (such as invoices, bills and canceled
checks).
20.Availability of State Funds. The State of Florida's performance and obligation to pay under
this Agreement are contingent upon an annual appropriation by the Florida Legislature. In the
• event that the state funds upon which this Agreement is dependent are withdrawn, this
Agreement will be automatically terminated and the Division shall have no further liability to
the Grantee beyond those amounts already expended prior to the termination date. Such
termination will not affect the responsibility of the Grantee under this Agreement as to those
funds previously distributed. In the event of a state revenue shortfall, the total grant may be
reduced accordingly.
State Aid to Libraries Grant Agreement(Form DLIS/SA02) Page 6 of 10
Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective 10-2018.
21. Lobbying. The Subgrantee will not use any grant funds for lobbying the state legislature, the
state judicial branch or any state agency.
22. Independent Contractor Status of Grantee. The Grantee, if not a state agency, agrees that
its officers, agents and employees, in performance of this Agreement, shall act in the capacity
of independent contractors and not as officers, agents or employees of the state. The Grantee
is not entitled to accrue any benefits of state employment, including retirement benefits and
any other rights or privileges connected with employment by the State of Florida.
23. Grantee's Subcontractors. The Grantee shall be responsible for all work performed and all
expenses incurred in connection with this Agreement. The Grantee may subcontract, as
necessary, to perform the services and to provide commodities required by this Agreement.
The Division shall not be liable to any subcontractor(s) for any expenses or liabilities
incurred under the Grantee's subcontract(s), and the Grantee shall be solely liable to its
subcontractor(s) for all expenses and liabilities incurred under its subcontract(s). The Grantee
must take the necessary steps to ensure that each of its subcontractors will be deemed to be
independent contractors and will not be considered or permitted to be agents, servants,joint
venturers or partners of the Division.
24. Liability. The Division will not assume any liability for the acts, omissions to act or
negligence of the Grantee, its agents, servants or employees; nor may the Grantee exclude
liability for its own acts, omissions to act or negligence to the Division.
a) The Grantee shall be responsible for claims of any nature, including but not limited to
injury, death and property damage arising out of activities related to this Agreement by
the Grantee, its agents, servants, employees and subcontractors. The Grantee shall
indemnify and hold the Division harmless from any and all claims of any nature and shall
investigate all such claims at its own expense. If the Grantee is governed by Section
768.28, Florida Statutes, it shall only be obligated in accordance with this Section.
b) Neither the state nor any agency or subdivision of the state waives any defense of
sovereign immunity or increases the limits of its liability by entering into this Agreement.
c) The Division shall not be liable for attorney fees, interest, late charges or service fees, or
cost of collection related to this Agreement.
d) The Grantee shall be responsible for all work performed and all expenses incurred in
connection with the project. The Grantee may subcontract as necessary to perform the
services set forth in this Agreement, including entering into subcontracts with vendors for
services and commodities, provided that such subcontract has been approved in writing
by the Department prior to its execution and provided that it is understood by the Grantee
that the Department shall not be liable to the subcontractor for any expenses or liabilities
incurred under the subcontract and that the Grantee shall be solely liable to the
subcontractor for all expenses and liabilities incurred under the subcontract.
State Aid to Libraries Grant Agreement(Form DLIS/SA02) Page 7 of 10
Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective 10-2018.
25. Strict Compliance with Laws. The Grantee shall perform all acts required by this
Agreement in strict conformity with all applicable laws and regulations of the local, state and
federal law. For consequences of noncompliance, see Section 18,Noncompliance.
26.No Discrimination. The Grantee may not discriminate against any employee employed
under this Agreement or against any applicant for employment because of race, color,
religion, gender, national origin, age, handicap, pregnancy or marital status.The Grantee
shall insert a similar provision in all of its subcontracts for services under this Agreement.
27. Breach of Agreement. The Division will demand the return of grant funds already received,
will withhold subsequent payments and/or will terminate this agreement if the Grantee
improperly expends and manages grant funds; fails to prepare, preserve or surrender records
required by this Agreement; or otherwise violates this Agreement.
28. Termination of Agreement. The Division will terminate or end this Agreement if the
Grantee fails to fulfill its obligations herein. In such event, the Division will provide the
Grantee a notice of its violation by letter and shall give the Grantee fifteen (15) calendar days
from the date of receipt to cure its violation. If the violation is not cured within the stated
period, the Division will terminate this Agreement.The notice of violation letter shall be
delivered to the Grantee's Contract Manager, personally, or mailed to his/her specified
address by a method that provides proof of receipt. In the event that the Division terminates
this Agreement,the Grantee will be compensated for any work completed in accordance with
this Agreement prior to the notification of termination if the Division deems this reasonable
under the circumstances. Grant funds previously advanced and not expended on work
completed in accordance with this Agreement shall be returned to the Division, with interest,
within thirty(30) days after termination of this Agreement. The Division does not waive any
of its rights to additional damages if grant funds are returned under this Section.
29. Preservation of Remedies.No delay or omission to exercise any right, power or remedy
accruing to either party upon breach or violation by either party under this Agreement shall
impair any such right, power or remedy of either party; nor shall such delay or omission be
construed as a waiver of any such breach or default or any similar breach or default.
30. Non-Assignment of Agreement.The Grantee may not assign, sublicense or otherwise
transfer its rights, duties or obligations under this Agreement without the prior written
consent of the Division, which shall not unreasonably be withheld.The agreement transferee
must demonstrate compliance with the requirements of the project. If the Division approves a
transfer of the Grantee's obligations, the Grantee shall remain liable for all work performed
and all expenses incurred in connection with this Agreement. In the event the Legislature
transfers the rights, duties and obligations of the Division to another governmental entity,
pursuant to Section 20.06,Florida Statutes or otherwise, the rights, duties and obligations
under this Agreement shall be transferred to the succeeding governmental agency as if it was
the original party to this Agreement.
State Aid to Libraries Grant Agreement(Form DLIS/SA02) Page 8 of 10
Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective 10-2018.
31. Required Procurement Procedures for Obtaining Goods and Services. The Grantee shall
provide maximum open competition when procuring goods and services related to the grant-
assisted project in accordance with Section 287.057,Florida Statutes.
a) Procurement of Goods and Services Not Exceeding$35,000. The Grantee must use the
applicable procurement method described below:
1. Purchases Up to $2,500: Procurement of goods and services where individual
purchases do not exceed $2,500 do not require competition and may be conducted at
the Grantee's discretion.
2. Purchases or Contract Amounts Between $2,500 and $35,000: Goods and services
costing between $2,500 and $35,000 require informal competition and may be
procured by purchase order, acceptance of vendor proposals or other appropriate
procurement document.
b) Procurement of Goods and Services Exceeding$35,000. Goods and services costing over
$35,000 may be procured by either Formal Invitation to Bid, Request for Proposals or
Invitation to Negotiate and may be procured by purchase order, acceptance of vendor
proposals or other appropriate procurement document.
32. Conflicts of Interest.The Grantee hereby certifies that it is cognizant of the prohibition of
conflicts of interest described in Sections 112.311 through 112.326, Florida Statutes and
affirms that it will not enter into or maintain a business or other relationship with any
employee of the Department of State that would violate those provisions. The Grantee further
agrees to seek authorization from the General Counsel for the Department of State prior to
entering into any business or other relationship with a Department of State Employee to
avoid a potential violation of those statutes.
33. Binding of Successors. This Agreement shall bind the successors, assigns and legal
representatives of the Grantee and of any legal entity that succeeds to the obligations of the
Division of Library and Information Services.
34. Employment of Unauthorized Aliens. The employment of unauthorized aliens by the
Grantee is considered a violation of Section 274A (a) of the Immigration and Nationality Act
(8 USC 1324(a)), incorporated by reference. If the Grantee knowingly employs unauthorized
aliens, such violation shall be cause for unilateral cancellation of this Agreement.
35. Severability. If any term or provision of the Agreement is found to be illegal and
unenforceable, the remainder will remain in full force and effect, and such term or provision
shall be deemed stricken.
36. Americans with Disabilities Act. All programs and facilities related to this Agreement must
meet the standards of Sections 553.501-553.513,Florida Statutes and the Americans with
Disabilities Act of 1990 (ada.aov), incorporated by reference).
State Aid to Libraries Grant Agreement(Form DLIS/SA02) Page 9 of 10
Chapter 1B-2.01 1(2)(a),Florida Administrative Code,Effective 10-2018.
37. Governing Law.This Agreement shall be construed, performed and enforced in all respects
in accordance with the laws and rules of Florida. Venue or location for any legal action
arising under this Agreement will be in Leon County, Florida.
38. Entire Agreement.The entire Agreement of the parties consists of the following documents:
a) This Agreement
b) Florida Single Audit Act Requirements (Attachment A)
c) Fiscal Year 2018-19 State Aid to Libraries Final Grants (Attachment B)
The Grantee hereby certifies that they have read this entire Agreement and will comply
with all of its requirements.
Grantee: Department of State:
• By:
of Gov ing ody or
Chi f Exec the Officer Amy John on, it ctor
Division o ;Li y and Information Services
Department of State, State of Florida
Typed name and title
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Typed name and title
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•t�! C1`erk_or;Cliiei Financial Officer
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MO7OE COUNTY ATTORNEY'S OFFICE —
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ASSISTANT CO NI TTORNEY
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State Aid to Libraries Grant Agreement(Form DLIS/SA02) Page 10 of 10
Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective 10-2018.
ATTACHMENT A
FEDERAL AND STATE OF FLORIDA SINGLE AUDIT ACT REQUIREMENTS
AUDIT REQUIREMENTS
The administration of resources awarded by the Department of State to the Grantee may be subject to
audits and/or monitoring by the Department of State as described in this Addendum to the Grant Award
Agreement.
MONITORING
In addition to reviews of audits conducted in accordance with 2 CFR 200.501 Section 215.97, Florida
Statutes, monitoring procedures may include, but not be limited to, on-site visits by Department of State
staff, limited scope audits as defined by 2 CFR 2 §200.425, and/or other procedures. By entering into
this agreement, the recipient agrees to comply and cooperate with any monitoring procedures/processes
deemed appropriate by the Department of State. In the event the Department of State determines that a
limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional
instructions provided by the Department of State staff to the recipient regarding such audit. The
recipient further agrees to comply and cooperate with any inspections, reviews, investigations, or audits
deemed necessary by the Chief Financial Officer or Auditor General.
AUDITS
PART I: FEDERALLY FUNDED
This part is applicable if the recipient is a State or local government or a non-profit organization as
defined in 2 CFR 200.90, 200.64 &200.70 as revised.
i. In the event that the recipient expends $750,000 for fiscal years ending after
December 31, 2014 or more during the non-Federal entity's fiscal year in Federal awards in its
fiscal year,the recipient must have a single or program-specific audit conducted in accordance
with the provisions of 2CFR 200.501. Exhibit 1 to this agreement indicates Federal resources
awarded through the Department of State.The determination of amounts of Federal awards
expended should be in accordance with the guidelines established by 2 CFR 200.502. An audit of
the recipient conducted by the Auditor General in accordance with the provisions of 2 CFR
200.514, as revised, will meet the requirement of this part.
ii. In connection with the audit requirements addressed in Part I, paragraph 1,the recipient shall
fulfill the requirements relative to auditee responsibilities as provided in 2 CFR 200.508.
State Aid to Libraries Grant Agreement(Form DLIS/SA02) Page 1 of 5
Chapter 1B-2.0I 1(2)(a),Florida Administrative Code,Effective 10-2018
• iii. If the recipient expends less than $750,000 for fiscal years ending after
December 31, 2014 in Federal awards in its fiscal year, an audit conducted in accordance with
the provisions of 2 CFR 200.501 is not required. In the event that the recipient expends less than
$750,000 for fiscal years ending after December 31, 2014 in Federal awards in its fiscal year and
elects to have an audit conducted in accordance with the provisions of 2 CFR 200.501, the cost
of the audit must be paid from non-Federal resources (i.e., the cost of such an audit must be paid
from recipient resources obtained from other than.Federal entities). (d) Exemption when Federal
awards expended are less than$750,000. A non-Federal entity that expends less than $750,000
during the non-Federal entity's fiscal year in Federal awards is exempt from Federal audit
requirements for that year, except as noted in 2 CFR §200.503 Relation to other audit
requirements, but records must be available for review or audit by appropriate officials of the
Federal agency, pass-through entity, and Government Accountability Office (GAO).
The Internet web addresses listed below will assist recipients in locating documents referenced in the
text of this agreement and the interpretation ofcompliance issues.
U.S. Government Printing Office www.ecr.gov
PART II: STATE FUNDED
This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2) (1), Florida
Statutes
1. In the event that the recipient expends a total amount of state financial assistance equal to or in
excess of$750,000 in any fiscal year of such recipient (for fiscal years ending after
June 30, 2016), the recipient must have a State single or project-specific audit for such fiscal year in
accordance with Section 215.97, Florida Statutes; applicable rules of the Executive Office of the
Governor and the Chief Financial Officer; and Chapters 10.550 (local governmental entities) or
10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. EXHIBIT 1 to.this
agreement indicates state financial assistance awarded through the Department of State by this
agreement. In determining the state financial assistance expended in its fiscal year, the recipient shall
consider all sources of state financial assistance, including state financial assistance received from
the Department of State, other state agencies, and other nonstate entities. State financial assistance
does not include Federal direct or pass-through awards and resources received by a nonstate entity
for Federal program matching requirements.
2. In connection with the audit requirements addressed in Part II, paragraph 1, the recipient shall ensure
that the audit complies with the requirements of Section 215.97(7), Florida Statutes.This includes
submission of a financial reporting package as defined by Section 215.97(2) (d), Florida Statutes,
and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations),
Rules of the Auditor General.
State Aid to Libraries Grant Agreement(Form DLiS/SA02) Page 2 of 5
Chapter 1 B-2.011(2)(a),Florida Administrative Code,Effective 10-2018
3. If the recipient expends less than $750,000 in state financial assistance in its fiscal year (for fiscal
years ending after June 30, 2016), an audit conducted in accordance with the provisions of Section
215.97, Florida Statutes, is not required. In the event that the recipient expends less than$750,000 in
state financial assistance in its fiscal year ending after June 30, 2016 and elects to have an audit
conducted in accordance with the provisions of Section 215.97, Florida Statutes,the cost of the audit
must be paid from the nonstate entity's resources(i.e.,the cost of such an audit must be paid from
the recipient's resources obtained from other than State entities).
The Internet web addresses listed below will assist recipients in locating documents referenced in the text
of this agreement and the interpretation of compliance issues.
State of Florida Department Financial Services (Chief Financial Officer)
http://www.fldfs.com/
•
State of Florida Legislature (Statutes, Legislation relating to the Florida Single Audit Act)
http://www.leg.state.fl.us/
PART III: REPORT SUBMISSION
1. Copies of reporting packages for audits conducted in accordance with OMB Circular A-133, as
revised, and required by PART I of this agreement shall be submitted, when required by Section
.320 (d), OMB Circular A-133, as revised,by or on behalf of the recipient directly to each of the
following:
A. The Department of State at each of the following addresses:
Office of Inspector General
Florida Department of State
R. A. Gray Building, Room 114A
500 South Bronough St.
Tallahassee, FL 32399-0250
B. The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the number of
copies required by Sections .320 (d)(1) and (2), OMB Circular A-133, as revised, should be
submitted to the Federal Audit Clearinghouse), at the following address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East 10th Street
Jeffersonville, IN 47132
C. Other Federal agencies and pass-through entities in accordance with Sections .320 (e) and (f),
OMB Circular A-133, as revised.
State Aid to Libraries Grant Agreement(Form DLIS/SA02) Page 3 of 5
Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective 10-2018
2. Copies of financial reporting packages required by PART II of this agreement shall be submitted by
or on behalf of the recipient directly to each of the following:
A. The Department of State at each of the following addresses:
Office of Inspector General
Florida Department of State
R. A. Gray Building, Room 114A
500 South Bronough St.
Tallahassee, FL 32399-0250
B. The Auditor General's Office at the following address:
Auditor General's Office
Room 401, Pepper Building
111 West Madison Street
Tallahassee, Florida 32399-1450
3. Any reports, management letter, or other information required to be submitted to the Department of
State pursuant to this agreement shall be submitted timely in accordance with OMB Circular A-133,
Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-
profit organizations), Rules of the Auditor General, as applicable.
4. Recipients, when submitting financial reporting packages to the Department of State for audits done
in accordance with OMB Circular A-133 or Chapters 10.550 (local governmental entities) or 10.650
(nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date that
the reporting package was delivered to the recipient in correspondence accompanying the reporting
package.
PART V: RECORD RETENTION
1. The recipient shall retain sufficient records demonstrating its compliance with the terms of this
agreement for a period of five years from the date the audit report is issued, and shall allow the
Department of State, or its designee, CFO, or Auditor General access to such records upon request.
The recipient shall ensure that audit working papers are made available to the Department of State,
or its designee, CFO, or Auditor General upon request for a period of at least three years from the
date the audit report is issued, unless extended in writing by the Department of State.
State Aid to Libraries Grant Agreement(Form DLIS/SA02) Page 4 of 5
Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective 10-2018
EXHIBIT—1
FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS
AGREEMENT CONSIST OF THE FOLLOWING:
Not applicable.
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES
AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
Not applicable.
STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
MATCHING RESOURCES FOR FEDERAL PROGRAMS:
Not applicable.
SUBJECT TO SECTION 215.97,FLORIDA STATUTES:
Florida Department of State, State Aid to Libraries; CSFA Number 45.030. Award Amount: See
Attachment B.
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
The compliance requirements of this state project may be found in Part Four(State Project Compliance
Requirements) of the State Projects Compliance Supplement located at https://apps.fldfs.com/fsaa/.
State Aid to Libraries Grant Agreement(Form DLI S/SA02) Page 5 of 5
Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective 1 0-201 8
Attachment B
Fiscal Year 2018-19 State Aid to Libraries
Final Grants
This table shows the final State Aid to Libraries grant amounts that each eligible
library will receive in 2018-19. For 2018-19, the available funding for State Aid grants
is $20,304,072, which is 14.1 percent of what would be required for full funding. At
this level, Operating Grants pay 2.35 cents on the dollar of expenditure by a
participating library during the second preceding year. Operating Grants total
$12,563,694; Equalization Grants total $4,905,806; and Multicounty Grants total
$2,834,572.
COUNTY/MUNICIPALITY OPERATING EQUALIZATION TOTAL GRANT
GRANT GRANT
ALACHUA COUNTY $363,587 $0 $363,587
BAKER COUNTY $4,296 $57,099 $61,395
BAY COUNTY $53,361 $0 $53,361
BRADFORD COUNTY $11,444 $303,588 $315,032
BREVARD COUNTY $380,163 $0 $380,163
BROWARD COUNTY $1,398,383 $0 $1,398,383
CALHOUN COUNTY $7,973 $213,687 $221,660
CHARLOTTE COUNTY $105,378 $0 $105,378
CITRUS COUNTY $69,705 $0 $69,705
CLAY COUNTY $59,232 $0 $59,232
COLLIER COUNTY $195,181 $0 $195,181
COLUMBIA COUNTY $21,529 $521,247 $542,776
DESOTO COUNTY $4,838 $63,402 $68,240
DIXIE COUNTY $5,260 $140,680 $145,940
DUVAL COUNTY $760,288 $0 $760,288
ESCAMBIA COUNTY $115,188 $0 $115,188
FLAGLER COUNTY $26,107 $0 $26,107
FRANKLIN COUNTY $4,718 $61,403 $66,121
GADSDEN COUNTY $16,720 $439,259 $455,979
GILCHRIST COUNTY $3,110 $41,471 $44,581
GLADES COUNTY $1,657 $22,130 $23,787
GULF COUNTY $3,491 $45,691 $49,182
HAMILTON COUNTY $8,882 $236,599 $245,481
HARDEE COUNTY $3,078 $40,308 $43,386
HENDRY COUNTY $10,806 $140,702 $151,508
HERNANDO COUNTY $51,174 $521,247 $572,421
HIGHLANDS COUNTY $14,638 $179,669 $194,307
HILLSBOROUGH COUNTY $969,521 $0 $969,521
HOLMES COUNTY $2,977 $39,858 $42,835
INDIAN RIVER COUNTY $86,869 $0 $86,869
JACKSON COUNTY $8,553 $111,999 $120,552
JEFFERSON COUNTY $5,646 $150,753 $156,399
State Aid to Libraries Grant Agreement(Form DLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 10-2018. Page 1 of 3
•
COUNTY/MUNICIPALITY OPERATING EQUALIZATION TOTAL GRANT
GRANT GRANT
LAFAYETTE COUNTY $1,259 $16,917 $18,176
LAKE COUNTY $171,395 $0 $171,395
LEE COUNTY $594,853 $0 $594,853
LEON COUNTY $150,760 $0 $150,760
LEVY COUNTY $7,757 $101,314 $109,071
LIBERTY COUNTY ' $1,854 $49,861 $51,715
MADISON COUNTY $8,217 $219,046 $227,263
MANATEE COUNTY $170,550 $0 $170,550
MARION COUNTY $122,756 $0 $122,756
MARTIN COUNTY $95,408 $0 $95,408
MIAMI-DADE COUNTY $1,363,324 $0 $1,363,324
MONROE COUNTY $74,262 $0 $74,262
NASSAU COUNTY $30,811 $0 $30,811
OKALOOSA COUNTY $85,284 $0 $85,284
OKEECHOBEE COUNTY $6,853 $89,471 $96,324
ORANGE COUNTY $830,417 $0 $830,417
OSCEOLA COUNTY $162,424 $0 $162,424
PALM BEACH COUNTY $1,002,522 $0 $1,002,522
PASCO COUNTY $148,477 $0 $148,477
PINELLAS COUNTY $709,858 $0 $709,858
POLK COUNTY $249,327 $0 $249,327
PUTNAM COUNTY $12,050 $152,905 $164,955
SAINT JOHNS COUNTY $134,619 $0 $134,619
SAINT LUCIE COUNTY $100,926 $0 $100,926
SANTA ROSA COUNTY $45,251 $0 $45,251
SARASOTA COUNTY $258,743 $0 $258,743
SEMINOLE COUNTY $148,756 $0 $148,756
SUMTER COUNTY $56,961 $0 $56,961
SUWANNEE COUNTY $28,247 $521,247 $549,494
TAYLOR COUNTY $5,608 $73,802 $79,410
UNION COUNTY $3,252 $87,427 $90,679
VOLUSIA COUNTY $376,694 $0 $376,694
WAKULLA COUNTY $6,896 $90,981 $97,877
WALTON COUNTY $18,784 $0 $18,784
WASHINGTON COUNTY $6,478 $172,043 $178,521
State Aid to Libraries Grant Agreement(Form DLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 10-2018. Page 2 of 3
COUNTY/MUNICIPALITY OPERATING EQUALIZATION TOTAL GRANT
GRANT GRANT
ALTAMONTE SPRINGS $10,053 $10,053
APALACHICOLA $2,141 $2,141
BOYNTON BEACH $60,001 $60,001
DELRAY BEACH $54,726 $54,726
FORT MYERS BEACH $31,454 $31,454
HIALEAH $32,615 $32,615
LAKE PARK $7,192 $7,192
LAKE WORTH $12,320 $12,320
LANTANA $3,741 $3,741
MAITLAND $17,625 $17,625
NEW PORT RICHEY $22,272 $22,272
NORTH MIAMI $22,620 $22,620
NORTH MIAMI BEACH $20,814 $20,814
NORTH PALM BEACH $17,859 $17,859
OAKLAND PARK $14,456 $14,456
PALM SPRINGS $17,200 $17,200
RIVIERA BEACH $17,836 $17,836
SANIBEL $41,281 $41,281
WEST PALM BEACH $108,948 $108,948
WILTON MANORS $17,040 $17,040
WINTER PARK $66,114 $66,114
Total $12,563,694 $4,905,806 $17,469,500
Multicounty Grants
HEARTLAND LIBRARY COOPERATIVE $450,000
NEW RIVER PUBLIC LIBRARY COOPERATIVE $330,831
NORTHWEST REGIONAL LIBRARY SYSTEM $350,000
PAL PUBLIC LIBRARY COOPERATIVE $350,000
PANHANDLE PUBLIC LIBRARY COOPERATIVE SYSTEM $333,009
SUWANNEE RIVER REGIONAL LIBRARY SYSTEM $350,000
THREE RIVERS REGIONAL LIBRARY SYSTEM $347,274
WILDERNESS COAST PUBLIC LIBRARIES $323,458
Total $2,834,572
Grand Total $20,304,072
1
State Aid to Libraries Grant Agreement(Form DLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 10-2018. Page 3 of 3