1st Change Order 01/17/2020COUNTY/ENGINEERING/ PRo,Ecr MANAGEMENT
T CHANGE ORDER
ECT TITLE:, Air Curtain Removal and Replacement, Water Quality Improvement Project,
al t1I288, INg Pine Key, MonMe County, FL
CHANGE ORDER NO:1
INITIATION'DATE: 1M Bl20
CONTRACTOR: Earth Tech Enterprises, Inc. CONTRACT DATE: 8Mfffit-
Contract is changed as follows: I
'original Contract Sun .............. .......... ............................................................ $127,71XIM
change by previously authorized Change Orders.............................................................$0.00
Contract Sum prior to this Change order was.........................................................$127,T00.00
Contract Sum/Time is affected by this Final Reconciliation Change Order 1.... ..............
..$1.9.0= days
Revised Contract Sum including this Final Reconciliation Change Order ............ .... $129,425.00 ✓
want to contract article 7.22, the cost or credit to the owner resulting from a change in ,the Work shall be
ermined in one or more of the following:
.2.2.1 mutual acceptance of lump sum properly itemized and supported by sufficient substanti86ng data to permit
.2.2.2 unit prices stated in the Contract Documants or subsequently agreed upon
i CEI has interfaced with the County and Contractor's representative to come to an agreement on the cost and
pe of this change order for a sound enclosure not previously present on the plan set, and feels it Is reasonable.
time adension is granted as the contractor has stated he can complete this work within his current allotted
tract duration.
resulting changes to the contract bid line items are as follows:
Bid Item No. Description
Underrun
Decrease/Overrun
Increase Quantity
UOM Unit cost
$ Amount
N/A , Install (3) side enclosure at
Increase
EA
$1,725
$1,725
equipment platform to mitigate
i noise. The enclosure will have
an access for the maintenance
of the compressors. Materials
solid hard) -panel with stainless
! steel fasteners.
Total Change Order 1 1725.00
is Change Order is .0135% of the original contract price.
I
Change Order #1
Air Curtain Removal and Replacement, Water Quality Improvement Project
Canal #266, Big Pine Key, Monroe County, FL
�{ �. - CONTRACTOR
D to
Ellln�av S,V'1CPS DIRECT r� 17 -
Date
ASSISTANT COUNTY ADMINISTRATOR I ��IZp
Date
Change Order #1
Air Curtain Removal and Replacement, Water Quality Improvement Project
Canal #266, Big Pine Key, Monroe County, FIL
Acknowledgement:
Date NPOE oouNTY ATronNEY
7101,PFIOV FORM
PED
ASSI ffA NTW ATTORNEY
os, 1/16/20
i
Change Order #1
Air Curtain Removal and Replacement, Water Quality Improvement Project
Canal #266, Big Pine Key, Monroe County, FL
i
Change Order Attachment per Ordinance No. 004-1999
0 Change Order was not included in the original contract specifications. Yes ® No
If Yes, explanation;
No Sound Enclosure provided on the plan set, bid tab, or specifications.
Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
i
Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No
Change order, is additive amount of $1,725/0,0136%
If Yes, explanation as to why it is not subject for a calling for bids:
• Project enginerlarchitect approves the change order. Yes ® No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No ®M
Should a claim under the applicable professional liability policy be made? Yes ❑ Nn 9'
Explain:
Change Order #1
Air Curtain Removal and Replacement, Water Quality Improvement Project
Canal #266, Big Pine Key, Monroe County, FL
Pam Hancock
From:Mercado-Pedro <Mercado-Pedro@MonroeCounty-FL.Gov>
Sent:Wednesday, February 12, 2020 9:54 AM
To:Pam Hancock
Subject:RE: Change Order No. 1 to Earth Tech Contract
Attachments:DOC218.pdf
Importance:High
Follow Up Flag:Follow up
Flag Status:Flagged
Pam, they do not need to increase the bond. If you look at the second page of the bond. The surety waives any notice of
change to the construction contract (Article 11) and on third page the surety defines the Construction Contract as the
agreement and all changes made to the agreement and the contract documents (Article 16.3) so the change order is
covered by the bond in its current form. I will be prepping a memo to more fully address this issue since we will be
seeing it again.
Pedro Mercado
Assistant County Attorney
1111 12th Street, Suite 408
Key West, FL 33040
(305) 292-3470
(305) 292-3516 (fax)
From: Pam Hancock <phancock@monroe-clerk.com>
Sent: Monday, February 10, 2020 9:26 AM
To: Mercado-Pedro <Mercado-Pedro@MonroeCounty-FL.Gov>
Subject: FW: Change Order No. 1 to Earth Tech Contract
Importance: High
...
CAUTION: This email originated from outside of the County. Whether you know the sender or not, do not click links or
open attachments you were not expecting.
Good Morning Pedro,
Do they need to increase the bond?
Pamela G. Hancock
Kevin Madok, CPA
Clerk of the Circuit Court & Comptroller
Post Office Box 1980
Key West FL 33041-1980
(305) 292-3550
1
From: Pam Hancock
Sent: Thursday, January 30, 2020 4:39 PM
To: 'Mercado-Pedro@monroecounty-fl.gov'
Subject: FW: Change Order No. 1 to Earth Tech Contract
Pedro,
The bond is the “Earth Tech” attachment.
Pamela G. Hancock
Kevin Madok, CPA
Clerk of the Circuit Court & Comptroller
Post Office Box 1980
Key West FL 33041-1980
(305) 292-3550
From: Pam Hancock
Sent: Tuesday, January 28, 2020 10:10 AM
To: Hall-Cynthia; Mercado-Pedro
Cc: Yongue-Liz; Kevin Madok (kmadok@monroe-clerk.com); Pam Radloff; Campo-Abra
Subject: RE: Change Order No. 1 to Earth Tech Contract
Cynthia/Pedro,
This contract has a payment/performance bond in the original amount of the contract. Should the bonds be increased
by $1,725.00 (amount of this change order)?
Further, shouldn’t contract monitors (for any contract) have the vendors increase their bonds anytime that they increase
the contract dollar amount?
Pamela G. Hancock
Kevin Madok, CPA
Clerk of the Circuit Court & Comptroller
Post Office Box 1980
Key West FL 33041-1980
(305) 292-3550
From: Campo-Abra \[mailto:Campo-Abra@monroecounty-fl.gov\]
Sent: Monday, January 27, 2020 10:03 AM
To: Pam Hancock
Cc: Hall-Cynthia; Mercado-Pedro; Yongue-Liz
Subject: FW: Change Order No. 1 to Earth Tech Contract
Pam,
Attached is CO#1 to the Earth Tech Enterprises contract approved 10/16/19 Item D5 for BOCC records.
From: Mercado-Pedro <Mercado-Pedro@MonroeCounty-FL.Gov>
Sent: Friday, January 24, 2020 4:41 PM
To: Haag-Rhonda <Haag-Rhonda@MonroeCounty-FL.Gov>; Campo-Abra <Campo-Abra@monroecounty-fl.gov>; Yongue-
Liz <Yongue-Liz@MonroeCounty-FL.Gov>
Subject: RE: Change Order No. 1 to Earth Tech Contract
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The error was the date of execution of the contract. We’re correcting it to the actual meeting date where it was
approved.
Pedro Mercado
Assistant County Attorney
1111 12th Street, Suite 408
Key West, FL 33040
(305) 292-3470
(305) 292-3516 (fax)
From: Haag-Rhonda <Haag-Rhonda@MonroeCounty-FL.Gov>
Sent: Friday, January 24, 2020 4:39 PM
To: Mercado-Pedro <Mercado-Pedro@MonroeCounty-FL.Gov>; Campo-Abra <Campo-Abra@monroecounty-fl.gov>;
Yongue-Liz <Yongue-Liz@MonroeCounty-FL.Gov>
Subject: RE: Change Order No. 1 to Earth Tech Contract
Well good. I am still trying to figure out what the scrivener’s error is. LOL. Is it because
we never executed the original agreement?
From: Mercado-Pedro
Sent: Friday, January 24, 2020 4:37 PM
To: Campo-Abra <Campo-Abra@monroecounty-fl.gov>; Haag-Rhonda <Haag-Rhonda@MonroeCounty-FL.Gov>; Yongue-
Liz <Yongue-Liz@MonroeCounty-FL.Gov>
Subject: RE: Change Order No. 1 to Earth Tech Contract
Yes, that’s a scrivenor’s error. Go ahead and fix it. Thanks
Pedro Mercado
Assistant County Attorney
1111 12th Street, Suite 408
Key West, FL 33040
(305) 292-3470
(305) 292-3516 (fax)
From: Campo-Abra <Campo-Abra@monroecounty-fl.gov>
Sent: Tuesday, January 21, 2020 6:25 PM
To: Haag-Rhonda <Haag-Rhonda@MonroeCounty-FL.Gov>; Mercado-Pedro <Mercado-Pedro@MonroeCounty-FL.Gov>;
Yongue-Liz <Yongue-Liz@MonroeCounty-FL.Gov>
Subject: RE: Change Order No. 1 to Earth Tech Contract
The contract date is 10/16/19. The original contract went to the board in August but wasn’t executed because it was
missing an exhibit and had to go back to the board. Then in September there were other issues so it wasn’t executed
then either. In October the September item was rescinded and a new contract executed at the meeting. Long story
short, Pedro is this considered a scrivener’s?
From: Haag-Rhonda <Haag-Rhonda@MonroeCounty-FL.Gov>
Sent: Tuesday, January 21, 2020 2:37 PM
To: Campo-Abra <Campo-Abra@monroecounty-fl.gov>; Mercado-Pedro <Mercado-Pedro@MonroeCounty-FL.Gov>;
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Yongue-Liz <Yongue-Liz@MonroeCounty-FL.Gov>
Subject: Change Order No. 1 to Earth Tech Contract
Attached please find a fully executed copy of Change Order No. 1 for the Canal 266 air
curtain replacement contract with Earth Tech. This was signed by Roman. Does this now
need to go to Pam Hancock so the Clerk’s office has a copy?
Rhonda Haag
Chief Resilience Officer
Monroe County BOCC
102050 Overseas Hwy, Ste. 246
Key Largo, FL 33037
(305) 453-8774
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