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Item C10D/21 BOARD OF COUNTY COMMISSIONERS C ounty of M onroe Mayor Heather Carruthers, District 3 Mayor Pro Tem Michelle Coldiron, District 2 TheFloridaKeys Craig Cates, District 1 David Rice, District 4 Sylvia J. Murphy, District 5 County Commission Meeting February 19, 2020 Agenda Item Number: C.10 Agenda Item Summary #6522 BULK ITEM: Yes DEPARTMENT: Fleet Management TIME APPROXIMATE: STAFF CONTACT: Roy Sanchez (305) 292-3572 N/A AGENDA ITEM WORDING: Approval to award all surplus units to the highest bidder as set forth in the attached Budget and Finance Purchasing Department Tabulation Sheet, authorization to award the surplus items to the next highest bidders if necessary until items are disposed of. ITEM BACKGROUND: Surplus units and equipment were approved to be removed from inventory at the September 18, 2019 BOCC meeting (Item N2). Notice of Request for Competitive Solicitations was advertised in local newspapers in the month of December of 2019 The Key West Citizen, Keys Weekly and News Barometer. Sealed bids were opened on Wednesday, January 15, 2020. The bid tabulation sheet noting the bids for each surplus item is attached and sets forth the highest bidder for each surplus unit to be awarded. If the highest bidder fails to complete the purchase transaction after reasonable notification of the award and time limits in which to respond, then authorization to award to the next highest bidders until final disposition of the surplus units is complete in accordance with Monroe County Purchasing Department guidelines. PREVIOUS RELEVANT BOCC ACTION: Board granted approval to dispose of surplus items and units at the September 18, 2019 meeting. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval to award surplus items to the highest bidders or other acceptable bidders should high bidders fail to complete transaction(s) after reasonable notification and time limits. DOCUMENTATION: Bid Tab SURPLUS Jan 15, 2020 - MC Purchasing Office FINANCIAL IMPACT: Qbdlfu!Qh/!378 D/21 Effective Date: N/A Expiration Date: N/A Total Dollar Value of Contract: N/A Total Cost to County: N/A Current Year Portion: N/A Budgeted: N/A Source of Funds: N/A CPI: N/A Indirect Costs: N/A Estimated Ongoing Costs Not Included in above dollar amounts: N/A Revenue Producing: Yes If yes, amount: $63,716.00 approx. Grant: N/A County Match: N/A Insurance Required: N/A Additional Details: N/A REVIEWED BY: Roy Sanchez Completed 01/22/2020 12:38 PM Kevin Wilson Completed 01/22/2020 1:48 PM Christine Limbert Completed 01/28/2020 11:42 AM Budget and Finance Completed 01/29/2020 2:10 PM Maria Slavik Completed 01/29/2020 2:29 PM Kathy Peters Completed 01/29/2020 6:12 PM Board of County Commissioners Pending 02/19/2020 9:00 AM Qbdlfu!Qh/!379 Buubdinfou;!Cje!Ubc!TVSQMVT!Kbo!26-!3131!.!ND!Qvsdibtjoh!Pggjdf!!)Bqqspwbm!up!bxbse!tvsqmvt* D/21/b Qbdlfu!Qh/!37: 900.00707.00 3,500.002,176.002,300.001,750.001,529.003,001.001,900.001,907.001,890.003,369.69 2,055.00; 2,050.00 ITEM #6ID 3200/706170612011 Ford F150Est. Value $1,750.00 against the State of Florida 1,200.001,007.00 ITEM #5ID 0940/35421091993 Ford 4630 TractorEst. Value $3,250.00 Sterling ified. 658.00 2,951.508,601.002,007.00 10,000.00 ITEM #4ID 0976/06620162004 Clam TruckEst, Value $4,750.00 AT 3:00 PM N/A : , 20 , 20 7 1,000.001,007.00 of 15 1 ITEM #3ID 0940/25819991990 New Holland TractorEst. Value $2,850.00 Page TABULATION SHEET JANUARY SALE OF SURPLUS PROPERTY Members of the Public Present 6,600.002,500.001,007.00 ITEM #2ID 0976/05520101995 John Deere LoaderEst. Value $4,750.00 TITLE: OPEN DATE: BUDGET AND FINANCE PURCHASING DEPARTMENT 890.00 1,507.00 10,000.00 ITEM #1ID 0970/22220852005 SterlingClam TruckEst. Value$4,995.00 Stoughton Tania : 691801080204583837523752975533474834934434747570651549511225 -------------- - Lisa Abreu, Purchasing Coordinator 304520471417417813849587472395393304351386 393 -------------- - Sean Lewis Mike Haack John Davey Mark Tucker Select Auto Inc David Service John Hartman 305954954Thomas Phillip305305305616305305818305305305352863 - Mike Weinhofer Joseph Dawood Linda Etmanczyk A Dejah Urbanovitch Adam Chamberlain Insight Auctioneers & Sales Weeks Auction Company LLC BIDDER NAME &PHONE NUMBER Bid Committee PresentI hereby certify that this is a true and correct copy of said bid opening and that all bidders listed above have been checkedConvicted & Suspended Vendor listings. All bids listed above were received by the date and time specBid Opened By: Buubdinfou;!Cje!Ubc!TVSQMVT!Kbo!26-!3131!.!ND!Qvsdibtjoh!Pggjdf!!)Bqqspwbm!up!bxbse!tvsqmvt* D/21/b Qbdlfu!Qh/!381 750.00627.09876.00798.50500.00500.00507.00 1,700.00 0903/5866 ITEM #13ID58662007 Ford F150Est. Value $1,250.00 against the ified. 50.0027.00 465.00 0920/4845 ITEM #12ID48452005 Scag MowerEst. Value $100.00 50.0010.00 0940/5385 ITEM #11ID5385Est. Value$100.00 2006 EZ Liner Paint Stripper , AT 3:00 PM 50.00 107.00 Value 20 0920/543 ITEM #10ID14701996 John Deere BunkerEst. $100.00 MONROE COUNTY, FLORIDA , 20, 7 of 15 2 50.0015.00 Page 0903/5536 TABULATION SHEET ITEM #9ID55362006 Dixie Chopper MowerEst. Value $100.00 JANUARY 750.00876.00879.00500.00900.00507.00 BUDGET AND FINANCE PURCHASING DEPARTMENT 0920/5364 dinator ITEM #8ID53642006 Ford F150 Est. Value $1,175.00 OPEN DATE: SALE OF SURPLUS PROPERTY N/A : 750.00883.00900.00507.00 1,126.00 TITLE: ITEM #7ID 3200/592459242007 Ford F150Est. Value $1,250.00 : Tania Stoughton 4951 Lisa Abreu, Purchasing Coor - 1225 42453797010837528735020463410753 --------- 351 - 743522520417747471522407386 Sales --------- Sean Lewis NUMBER Mark E BeliliMark Tucker Select Auto Inc 305305954305305954305305863 - Robert A CullinBrandon Evans A Vincenzo Massaro LLC 352 Adam Chamberlain Insight Auctioneers & Weeks Auction Company BIDDER NAME &PHONE Bid Committee PresentMembers of the Public PresentI hereby certify that this is a true and correct copy of said bid opening and that all bidders listed above have been checkedState of Florida Convicted & Suspended Vendor listings. All bids listed above were received by the date and time specBid Opened By: Buubdinfou;!Cje!Ubc!TVSQMVT!Kbo!26-!3131!.!ND!Qvsdibtjoh!Pggjdf!!)Bqqspwbm!up!bxbse!tvsqmvt* D/21/b ord 426.00821.00400.00207.00 Qbdlfu!Qh/!382 TEM #20 IID1001/209720972005 FF150Est. Value $1,025.00 against the ified. 426.00207.00 1,200.00 TEM #19 IID#0903/170717072005 Ford F150Est. Value $1,025.00 2,000.001,007.00 TEM #18 IID#0940/35321491993 Ford 4630 TractorEst. Value $3,250.00 , AT 3:00 PM 20 307.00 2,500.00 , 20 TEM #17 IID #0940/36321281994 Ford L8000 Dump TruckEst. Value $650.00 15 MONROE COUNTY, FLORIDA , 7 of 3 Value 450.00 JANUARY TEM #16 IID#3200/12311362003 Torino Open TrailerEst. $200.00 Page TABULATION SHEET 307.00 5,000.00 TEM #15 OPEN DATE: IID#0940/38411691995 L8000 Dump TruckEst. Value $750.00 BUDGET AND FINANCE PURCHASING DEPARTMENT SALE OF SURPLUS PROPERTY 500.00 0903/5030 N/A ITEM #14ID50301995 Great Dane Box TrailerEst. Value $750.00 : TITLE: Tania Stoughton : 4951 - 01083752634107531225 -----Lisa Abreu, Purchasing Coordinator 351 - 520417522407386 ----- Mark Tucker Select Auto Inc 954305305305863 - Robert A Cullin Brandon Evans A LLC 352 Weeks Auction Company Insight Auctioneers & Sales BIDDER NAME &PHONE NUMBER Bid Committee PresentMembers of the Public PresentI hereby certify that this is a true and correct copy of said bid opening and that all bidders listed above have been checkedState of Florida Convicted & Suspended Vendor listings. All bids listed above were received by the date and time specBid Opened By: Buubdinfou;!Cje!Ubc!TVSQMVT!Kbo!26-!3131!.!ND!Qvsdibtjoh!Pggjdf!!)Bqqspwbm!up!bxbse!tvsqmvt* D/21/b tor 250.00 Qbdlfu!Qh/!383 1,007.00 TEM #27 IID#0940/758875882013 New Hollander TracEst. Value Scrap 400.00 1,257.00 TEM #26 IID#0920/650865082001 Case 621C LoaderEst. Value Scrap A 307.00 1,600.00 TEM #25 IID#0940/584258422006 New Hollander TractorEst. Value Scrap #24 750.00376.00478.00569.00300.00600.00257.00 , AT 3:00 PM TEM IID#0910/170617062005 Ford F150 w/KennelEst. Value $850.00 20 MONROE COUNTY, FLORID I hereby certify that this is a true and correct copy of said , 20, 7 N : of 15 4 376.00269.00800.00307.00 TEM #23 IID#0940/53121271999 GMC 3500 DumpEst. Value $850.00 Page . TABULATION SHEET PROPERTY JANUARY 795.00600.00257.00 1,421.001,280.001,669.00 TEM #22 IID#0940/536253622006 Ford F150Est. Value $1,175.00 have been checked against the State of Florida Convicted & Suspended Vendor listings. All Members of the Public Present OPEN DATE: BUDGET AND FINANCE PURCHASING DEPARTMENT SALE OF SURPLUS 476.00781.00500.00600.00257.00 2,500.00 TEM #21 IID1002/547554752006 Ford F150Est. Value $1,175 TITLE: : Tania Stoughton 4951 - 7570 4245010837523474075312256341 -------- 351 - 743520417395393407386522 -------- John Davey Mark Tucker Select Auto Inc 305954305305305305863305 - Robert A Cullin Brandon Evans Mike Weinhofer A Vincenzo Massaro LLC 352 Weeks Auction Company Insight Auctioneers & Sales BIDDER NAME &PHONE NUMBER Bid Committee Presentbid opening and that all bidders listed above bids listed above were received by the date and time specified Buubdinfou;!Cje!Ubc!TVSQMVT!Kbo!26-!3131!.!ND!Qvsdibtjoh!Pggjdf!!)Bqqspwbm!up!bxbse!tvsqmvt* D/21/b 25.00 100.00 Qbdlfu!Qh/!384 TEM #34 IID#0920/553855382006 Dixie Chopper MowerEst. Value Scrap against the ified. 25.00 100.00 TEM #33 IID#0920/553755372006 Dixie Chopper MowerEst. Value Scrap Value 350.00600.00207.00 TEM #32 IID#0903/919391932006 Ford 2017 Kubota MowerEst. Scrap 25.0027.00 150.00 , AT 3:00 PM TEM #31 IID#0920/601860182007 Smithco 3 Wheeler bunkerEst. Value Scrap 20 MONROE COUNTY, FLORIDA , 20 7 of 15 5 10.00 400.00900.00 TEM #30 IID#0903/99013452002Spectrum 40KW GeneratorEst. Value Scrap Page TABULATION SHEET JANUARY Kohler 10.00 200.00150.00 TEM #29 IID#1808/44774477199415KW GeneratorEst. Value Scrap BUDGET AND FINANCE PURCHASING DEPARTMENT OPEN DATE: SALE OF SURPLUS PROPERTY, 150.00207.00 TEM #28 IID#0903/859485942016 Kubota MowerEst. Value Scrap : N/A TITLE: : Tania Stoughton 4951 - 052063411225 --- 351 - 731522386 --- Kerry Struyf 305305863 Robert A Cullin LLC 352 Weeks Auction Company Insight Auctioneers & Sales BIDDER NAME &PHONE NUMBER Bid Committee PresentMembers of the Public PresentI hereby certify that this is a true and correct copy of said bid opening and that all bidders listed above have been checkedState of Florida Convicted & Suspended Vendor listings. All bids listed above were received by the date and time spec Bid Opened By: Lisa Abreu, Purchasing Coordinator Buubdinfou;!Cje!Ubc!TVSQMVT!Kbo!26-!3131!.!ND!Qvsdibtjoh!Pggjdf!!)Bqqspwbm!up!bxbse!tvsqmvt* D/21/b Qbdlfu!Qh/!385 TEM # IID# against the ified. TEM #40 IID# TEM #39 IID# 400.00207.00 , AT 3:00 PM TEM #38 IID#0920/720072002011 John Deere GatorEst. Value Scrap 20 , 20 7 of 15 6 400.00207.00 TEM #37 IID#0920/719971992011 John Deere GatorEst. Value Scrap Page TABULATION SHEET JANUARY SALE OF SURPLUS PROPERTY MONROE COUNTY, FLORIDA 400.00207.00 TEM #36 IID#0920/719471942011 John Deere BunkerEst. Value Scrap BUDGET AND FINANCE PURCHASING DEPARTMENT TITLE: OPEN DATE: 707.00300.00 1,500.00 TEM #35 IID#0920/702470242010 New Holland TractorEst. Value Scrap : N/A : Tania Stoughton 4951 - 12256341 -- 351 - 386522 -- NUMBER 863305 Robert A Cullin LLC 352 Weeks Auction Company Insight Auctioneers & Sales BIDDER NAME &PHONE Bid Committee PresentMembers of the Public PresentI hereby certify that this is a true and correct copy of said bid opening and that all bidders listed above have been checkedState of Florida Convicted & Suspended Vendor listings. All bids listed above were received by the date and time spec Bid Opened By: Lisa Abreu, Purchasing Coordinator Buubdinfou;!Cje!Ubc!TVSQMVT!Kbo!26-!3131!.!ND!Qvsdibtjoh!Pggjdf!!)Bqqspwbm!up!bxbse!tvsqmvt* D/21/b - Qbdlfu!Qh/!386 292 - 5 against the ified. 3571 - 6062 3571 - - 0879 7158 292 - - 92- 289 2 - - 797 852 - - KEYS, 305 LOWER , , AT 3:00 PM , LOWER KEYS, 305 20 PROPERTY , 20 7 of 15 7 MIKE BASHAMJAY KNOSTMAN Page NG RON REDDING, UPPER KEYS, 305 TABULATION SHEET JANUARY SALE OF SURPLUS MONROE COUNTY, FLORIDA TITLE: OPEN DATE: SEEN BY CONTACTING BUDGET AND FINANCE PURCHASING DEPARTMENT N/A : CAN BECAN BE SEEN BY CONTACTING 3 Tania Stoughton : THRU 4 1 THRU 4 Lisa Abreu, Purchasing Coordinator ITEM NUMBERS ITEM NUMBERS ITEM NUMBERS 5 THRU 24 CAN BE SEEN BY CONTACTI ITEM NUMBERS 25 THRU 28 CAN BE SEEN BY CONTACTING JAY KNOSTMAN, LOWER KEYS, 305ITEM NUMBERS 29 THRU 38 CAN BE SEEN BY CONTACTING RON REDDING, MIDDLE KEYS, 305 Bid Committee PresentMembers of the Public PresentOnce award of bid has been approved by BOCC, the high bidder will be contacted by the Property Clerk who can be reached at 303457 to pick item and pay for the item.I hereby certify that this is a true and correct copy of said bid opening and that all bidders listed above have been checkedState of Florida Convicted & Suspended Vendor listings. All bids listed above were received by the date and time specBid Opened By: