Fiscal Year 2019
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
FINANCIALSTATEMENTS
As of and for the Year Ended September 30, 2019
And Reports of Independent Auditor
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
TABLEOFCONTENTS
REPORTOFINDEPENDENTAUDITOR 1-2
FINANCIALSTATEMENTS
Balance Sheet Î Governmental Funds 3
Statement of Revenues, Expenditures, and
Changes in Fund Balance Î Governmental Funds 4
Statement of Fiduciary Net Position Î
Agency Fund 5
Notes to the Financial Statements 6-13
REQUIREDSUPPLEMENTARYINFORMATION
Schedule of Revenues and Expenditures Î
Budget to Actual Î General Fund 14
Schedule of Revenues and Expenditures Î
Budget to Actual Î Special Revenue Court Related Fund 15
Schedule of Revenues and Expenditures Î
Budget to Actual Î Special Revenue Records Modernization Fund 16
SUPPLEMENTARYINFORMATION
Schedule of Changes in Assets and Liabilities Î
Agency Fund 17
SUPPLEMENTARYREPORTS
Report of Independent Auditor on Internal Control over Financial Reporting and
on Compliance and Other Matters Based on an Audit of Financial
Statements Performed In Accordance with Government Auditing Standards 18-19
Independent AuditorÓs Management Letter 20
Report of Independent Accountant on Compliance with Local Government
Investment Policies, Article V Requirements, and Depository Requirements
of Sections 218.415, 28.35, 28.36, and 61.181, Florida Statutes 21
ReportofIndependentAuditor
To the Honorable Kevin Madok
Clerk of the Circuit Court of Monroe County, Florida
ReportontheFinancialStatements
We have audited the accompanying financial statements of each major fund and the aggregate remaining fund
information of the Monroe County, Florida Clerk of the Circuit Court (the ÐClerkÑ) as of and for the year ended
September 30, 2019, and the related notes to the financial statements as listed in the table of contents.
ağƓğŭĻƒĻƓƷƭResponsibilityfortheFinancialStatements
Management is responsible for the preparation and fair presentation of these financial statements in accordance
with accounting principles generally accepted in the United States of America; this includes the design,
implementation, and maintenance of internal control relevant to the preparation and fair presentation of the
financial statements that are free from material misstatement, whether due to fraud or error.
!ǒķźƷƚƩƭResponsibility
Our responsibility is to express opinions on these financial statements based on our audit. We conducted our
audit in accordance with auditing standards generally accepted in the United States of America and the
standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller
General of the United States. Those standards require that we plan and perform the audit to obtain reasonable
assurance about whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the
financial statements. The procedures selected depend on the auditorÓs judgment, including the assessment of
the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk
assessments, the auditor considers internal control relevant to the ClerkÓs preparation and fair presentation of
the financial statements in order to design audit procedures that are appropriate in the circumstances, but not
for the purpose of expressing an opinion on the effectiveness of the ClerkÓs internal control. Accordingly, we
express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and
the reasonableness of significant accounting estimates made by management, as well as evaluating the overall
presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit
opinions.
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective
financial position of each major fund and the aggregate remaining fund information of the Clerk as of
September 30, 2019, and the respective changes in financial position thereof for the year then ended, in
accordance with accounting principles generally accepted in the United States of America.
EmphasisofMatter
As discussed in Note 1 to the financial statements, the financial statements referred to above were prepared
solely for the purpose of complying with the Rules of the Auditor General of the State of Florida. In conformity
with the Rules, the accompanying financial statements are intended to present the financial position and
changes in financial position of each fund of Monroe County, Florida that is attributable to the Clerk. They do not
purport to, and do not, present fairly the financial position of Monroe County, Florida as of September 30, 2019,
and the changes in its financial position for the fiscal year then ended in accordance with accounting principles
generally accepted in the United States of America. Our opinions are not modified with respect to this matter.
OtherMatters
RequiredSupplementaryInformation
Accounting principles generally accepted in the United States of America require that the Required
Supplementary Information as listed in the table of contents be presented to supplement the financial
statements. Such information, although not a part of the financial statements, is required by the Governmental
Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the
financial statements in an appropriate operational, economic, or historical context. We have applied certain
limited procedures to the required supplementary information in accordance with auditing standards generally
accepted in the United States of America, which consisted of inquiries of management about the methods of
preparing the information and comparing the information for consistency with managementÓs responses to our
inquiries, the financial statements, and other knowledge we obtained during our audit of the financial
statements. We do not express an opinion or provide any assurance on the information because the limited
procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
SupplementaryandOtherInformation
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively
comprise the ClerkÓs financial statements. The accompanying supplementary information as listed in the table of
contents is presented for purposes of additional analysis and is not a required part of the financial statements.
The accompanying supplementary information is the responsibility of management and was derived from and
relates directly to the underlying accounting and other records used to prepare the financial statements. Such
information has been subjected to the auditing procedures applied in the audit of the financial statements and
certain additional procedures, including comparing and reconciling such information directly to the underlying
accounting and other records used to prepare the financial statements or to the financial statements
themselves, and other additional procedures in accordance with auditing standards generally accepted in the
United States of America. In our opinion, the supplementary information is fairly stated, in all material respects,
in relation to the financial statements as a whole.
OtherReportingRequiredby GovernmentAuditingStandards
In accordance with Government Auditing Standards, we have also issued our report dated February 19, 2020 on
our consideration of the ClerkÓs internal control over financial reporting and on our tests of its compliance with
certain provisions of laws, regulations, contracts, grant agreements and other matters. The purpose of that
report is to describe the scope of our testing of internal control over financial reporting and compliance and the
results of that testing and not to provide an opinion on the internal control over financial reporting or on
compliance. That report is an integral part of an audit performed in accordance with Government Auditing
Standards in considering the ClerkÓs internal control over financial reporting and compliance.
Orlando, Florida
February 19, 2020
2
FINANCIALSTATEMENTS
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
BALANCESHEET
GOVERNMENTALFUNDS
SEPTEMBER30,2019
MajorFunds
CourtRecords
GeneralRelatedModernization
FundFundFundTotals
ASSETS
Cash and cash equivalents$ 850,987$ 1,934,905$ 2,473,520$ 5,259,412
Due from other governmental agencies 333 6,201 - 6,534
Due from Board of County Commissioners - 699 - 699
Total assets$ 851,320$ 1,941,805$ 2,473,520$ 5,266,645
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts payable and accrued liabilities$ 291,644$ 356,714$ 495$ 648,853
Due to other governmental agencies 25 495,671 - 495,696
Due to Board of County Commissioners 559,651 1,081,111 1,640,762-
Due to other funds - 8,309 - 8,309
Total liabilities 851,320 1,941,805 495 2,793,620
Fund Balances:
Restricted - 2,473,025- 2,473,025
Total liabilities, deferred inflow of resources,
and fund balances
$ 851,320$ 1,941,805$ 2,473,520$ 5,266,645
See notes to financial statements. 3
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
STATEMENTOFREVENUES,EXPENDITURES,ANDCHANGESINFUNDBALANCE
GOVERNMENTALFUNDS
YEARENDEDSEPTEMBER30,2019
MajorFunds
CourtRecords
GeneralRelatedModernization
FundFundFundTotals
Revenues:
Intergovernmental - Other$ 3,698$ 1,218,954$ 1,222,652-$
Intergovernmental - Board of County Commissioners3,658,746 1,286,888 4,945,634-
Charges for services 810,930 944,380 297,872 2,053,182
Fines and forfeitures 1,638,863- 1,638,863-
Interest income 35,873 32,856 50,617 119,346
Miscellaneous 2,355 6,349 - 8,704
Total revenues 4,511,602 5,128,290 348,489 9,988,381
Expenditures:
Current:
General government:
Salaries and benefits 3,130,407 - 3,130,407-
Operating 752,205 - - 752,205
Court related:
Salaries and benefits 3,113,647- 3,113,647-
Operating - 441,776 139,203 580,979
Capital outlay 76,614 4,554 - 81,168
Total expenditures 3,959,226 3,559,977 139,203 7,658,406
Excess of revenues over (under) expenditures 552,376 1,568,313 209,286 2,329,975
Other financing (uses):
Transfer to Board of County Commissioners (552,376) (1,075,865) (1,628,241)-
Transfer to Florida Department of Revenue - (492,448) - (492,448)
Net change in fund balances - - 209,286 209,286
Fund balances, beginning of year - 2,263,739- 2,263,739
Fund balances, end of year$ -$ -$ 2,473,025$ 2,473,025
See notes to financial statements. 4
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
STATEMENTOFFIDUCIARYNETPOSITION
AGENCYFUND
SEPTEMBER30,2019
Assets:
Cash and cash equivalents5,471,357$
Due from other governmental agencies6,155
Due from Board of County Commissioners57,774
Due from others 16,969
Due from other funds 8,309
Total assets$ 5,560,564
Liabilities:
Due to others$ 4,240,655
Due to other governmental agencies 1,229,493
Due to Board of County Commissioners 90,416
Total liabilities$ 5,560,564
See notes to financial statements. 5
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
NOTESTOTHEFINANCIALSTATEMENTS
SEPTEMBER30,2019
NoteЊΓ{ǒƒƒğƩǤofsignificantaccountingpolicies
Reporting Entity Î The Monroe County, Florida Clerk of the Circuit Court (the ÐClerkÑ) is a separately elected
county official established pursuant to the Constitution of the state of Florida. The ClerkÓs financial statements do
not purport to reflect the financial position or the results of operations of Monroe County, Florida (the "County")
taken as a whole. The financial statements of the Clerk have been prepared in accordance with the accounting
principles and reporting guidelines established by the Governmental Accounting Standards Board (the ÐGASBÑ).
Entity status for financial reporting purposes is governed by GASB Statement No. 14, as amended. Although the
ClerkÓs Office is operationally autonomous and legally separate from the Board of County Commissioners (the
ÐBoardÑ), it does not hold sufficient corporate powers of its own to be considered a legally separate entity for
financial reporting purposes. Therefore, under GASB guidelines, the Clerk is reported as a part of the primary
government of the County.
Description of Funds Î The accounting records are organized for reporting purposes as three governmental funds
and a fiduciary fund.
General Fund Î The General Fund is used to account for all revenues and expenditures applicable to the
general operations of the Clerk.
Court Related Fund Î A Special Revenue Fund is used to account for and report the proceeds of specific
revenue sources that are restricted or committed to expenditures for specified purposes other than debt
service or capital projects. The Court Related Fund is a special revenue fund created to account for and report
state and local funding restricted for the expenditure of court functions as mandated by Section 28.37, Florida
Statutes. Any excess funding over actual expenditures is returned to either the Florida Department of Revenue
(the ÐDORÑ) or the Board, depending on where funding originated.
Records Modernization Fund Î The Records Modernization Fund is a special revenue fund used to account
for and report recording fees restricted for records modernization and court technology as specified in Florida
Statutes 28.24(12)(d) and (e).
Fiduciary Fund Î The Fiduciary Fund of the Clerk is an agency fund, which is used to account for assets held
by the Clerk as agent.
Measurement Focus, Basis of Accounting, and Financial Statement Presentation Î The Clerk's financial
statements are prepared for the purpose of complying with Florida Statute 218.39(2), and Chapter 10.550, Rules
of the Auditor General, which require the Clerk to only present fund financial statements.
The General Fund and the Special Revenue Funds are governmental funds which use the current financial
resources measurement focus and the modified accrual basis of accounting. Revenues are recognized when
measurable and available. Revenues are considered to be available when they are collectible within the current
period or soon enough thereafter to pay liabilities of the current period. For this purpose, the Clerk considers
revenues to be available if they are collected within 60 days of the end of the current fiscal period, to be available
and thus recognizes them as revenues of the current year. Expenditures generally are recorded when a liability
is incurred, as under accrual accounting. However, expenditures related to compensated absences and claims
and judgments are recorded only when payment is due.
6
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
NOTESTOTHEFINANCIALSTATEMENTS
SEPTEMBER30,2019
NoteЊΓ{ǒƒƒğƩǤofsignificantaccountingpolicies(continued)
The Clerk reports the General Fund, Court Related Fund, and the Records Modernization Fund as major
governmental funds and the Agency Fund as a fiduciary fund type. The Agency Fund is custodial in nature and
does not involve measurement of results of operations.
The ClerkÓs operations are segregated between court-related and non-court related activities as defined by
Article V of the Florida Constitution. Any excess of court-related revenue over court-related expenditures as of
September 30 each year is paid to the DORÓs ClerksÓ Trust Fund. Any excess of non-court related revenue over
non-court related expenditures is reflected as a liability to the Board.
Fund Balances Presentation Î The Records Modernization Fund balance of the governmental funds is classified
as restricted. This classification includes amounts that can be spent only for specific purposes because of
constitutional provisions or enabling legislation or because of constraints that are externally imposed by creditors,
grantors, contributors or the laws or regulations of other governments.
Budgetary Requirements Î Expenditures are controlled by appropriations in accordance with the budgetary
requirements set forth in the Florida Statutes. The budget is prepared on a basis consistent with generally
accepted accounting principles.
The Florida Clerks of Court Operations Corporation (the "CCOC") approves only the budget for the Clerk's court-
related activities for the twelve-months ended September 30, 2019. The non-court related budget is the Clerk's
General Fund budget and is approved by the Board.
Cash and Cash Equivalents Î The ClerkÓs cash and cash equivalents consist of demand deposits insured by the
Federal Deposit Insurance Corporation and cash on hand for operations.
Capital Assets Î Tangible personal property used by the ClerkÓs operations are recorded in governmental fund
types as expenditures at the time assets are received and a liability is incurred. Purchased assets are capitalized
at historical cost and reported in the CountyÓs CAFRÓs government-wide financial statements.
The Clerk maintains custodial responsibility for the capital assets used by the ClerkÓs offices.
In addition, the Board provides administrative office space and certain other expenditures used by the Clerk at no
charge.
Compensated Absences Î The Clerk permits employees to accumulate earned but unused vacation and sick pay
benefits. The Clerk is not legally required to and does not accumulate expendable available financial resources
to liquidate this obligation. The obligation for compensated absences is accrued and reported in the CountyÓs
CAFRÓs government-wide financial statements.
7
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
NOTESTOTHEFINANCIALSTATEMENTS
SEPTEMBER30,2019
NoteЊΓ{ǒƒƒğƩǤofsignificantaccountingpolicies(continued)
A summary of activity for the ClerkÓs compensated absences obligation is as follows:
Balance, October 1, 2018 $ 641,257
Earned 510,584
Used (454,526)
Balance, September 30, 2019 $ 697,315
Use of Estimates Î The preparation of financial statements requires management to make use of estimates that
affect reported amounts. Actual results could differ from estimates.
Subsequent Events Î The Clerk has evaluated subsequent events through February 19, 2020, in connection with
the preparation of these financial statements, which is the date the financial statements were available to be
issued.
NoteЋΓ5ĻƦƚƭźƷƭandinvestments
The Clerk follows Florida Statutes for its investment policy, which authorizes investments in certificates of deposit,
savings accounts, repurchase agreements, the Local Government Surplus Funds Trust Fund administered by the
Florida State Board of Administration, and obligations of the U.S. Government and government agencies
unconditionally guaranteed by the U.S. Government.
The ClerkÓs deposits include $10,729,268 in interest-bearing and non-interest bearing demand deposits at
September 30, 2019, which are insured by the Federal Deposit Insurance Corporation or covered by the state of
Florida collateral pool, a multiple financial institution pool with the ability to assess its members for collateral
shortfalls if a member institution fails. Cash on hand amounted to $1,500.
NoteЌΓLƓƷĻƩŅǒƓķreceivablesandpayables
Interfund receivables and payables at September 30, 2019 consist of the following:
Due From Due To
Other Other
Funds Funds
Court Related Fund $ - $ 8,309
Agency Fund 8,309 -
$ 8,309 $ 8,309
The amounts are due to the ClerkÓs Agency Fund from the Court Related Fund, as required by Florida Statutes.
8
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
NOTESTOTHEFINANCIALSTATEMENTS
SEPTEMBER30,2019
NoteЍΓCǒƓķbalancepresentation
The restrictions placed on Clerk Records Modernization fund balance are described as follows:
Public Records Modernization Trust Î Florida Statute 28.24(12)(d) requires the collection of an additional
service charge to be paid to the Clerk to be used exclusively for equipment, maintenance of equipment,
personnel training, and technical assistance in modernizing the public records system of the ClerkÓs Office.
Public Records Court Technology Trust Î Florida Statute 28.24(12)(e)(1) requires the collection of an
additional service charge to be paid to the Clerk to be used exclusively for the operation and support of an
integrated computer system for the judicial agencies and to support the operations and maintenance of the
state court system.
Records Modernization restricted fund balances are as follows:
Public Records Modernization Trust $ 910,295
Public Records Court Technology 1,562,730
Restricted Fund Balance $ 2,473,025
NoteЎΓwĻƷźƩĻƒĻƓƷplans
Florida Retirement System
Plan description Î The ClerkÓs employees participate in the Florida Retirement System (ÐFRSÑ). As provided by
Chapters 121 and 112, Florida Statutes, the FRS provides two cost sharing, multiple employer defined benefit
plans administered by the Florida Department of Management Services, Division of Retirement, including the FRS
Pension Plan (ÐPension PlanÑ), and the Retiree Health Insurance Subsidy (ÐHIS PlanÑ). Under Section 121.4501,
Florida Statutes, the FRS also provides a defined contribution plan (ÐInvestment PlanÑ) alternative to the FRS
Pension Plan, which is administered by the State Board of Administration.
As a general rule, membership in the FRS is compulsory for all employees working in a regularly established
position for a state agency, county government, district school board, state university, community college, or a
participating city or special district within the state of Florida. The FRS provides retirement and disability benefits,
annual cost-of-living adjustments, and death benefits to plan members and beneficiaries. Benefits are established
by Chapter 121, Florida Statutes, and Chapter 60S, Florida Administrative Code. Amendments to the law can be
made only by an act of the Florida Legislature.
9
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
NOTESTOTHEFINANCIALSTATEMENTS
SEPTEMBER30,2019
NoteЎΓwĻƷźƩĻƒĻƓƷplans(continued)
Benefits under the Pension Plan are computed on the basis of age, average final compensation, and service
credit. For Pension Plan members enrolled before July 1, 2011, Regular class members who retire at or after age
62 with at least six years of credited service, or 30 years of service regardless of age are entitled to a retirement
benefit payable monthly for life, equal to 1.6% of their final average compensation based on the five highest years
of salary, for each year of credited service. Vested members with less than 30 years of service may retire before
age 62 and receive reduced retirement benefits. Senior Management Service class members who retire at or after
age 62 with at least six years of credited service or 30 years of service regardless of age are entitled to a retirement
benefit payable monthly for life, equal to 2.0% of their final average compensation based on the five highest years
of salary for each year of credited service. Elected OfficersÓ class members who retire at or after age 62 with at
least six years of credited service or 30 years of service regardless of age are entitled to a retirement benefit
payable monthly for life, equal to 3.0% of their final average compensation based on the five highest years of
salary for each year of credited service. Substantial changes were made to the Pension Plan during fiscal year
2011, affecting new members enrolled on or after July 1, 2011 by extending the vesting requirement to eight years
of credited service and increasing normal retirement to age 65 or 33 years of service regardless of age. Also, the
final average compensation for these members is based on the eight highest years of salary.
The HIS Plan provides a monthly benefit to assist retirees in paying their health insurance costs and is
administered by the Florida Department of Management Services, Division of Retirement. Eligible retirees and
beneficiaries receive a monthly health insurance subsidy payment of $5 for each year of creditable service, with
a minimum payment of $30 and a maximum payment of $150 per month. The HIS Plan is funded by required
contributions from FRS participating employees as set forth by the Florida Legislature, based on a percentage of
gross compensation for all active FRS members.
In addition to the above benefits, the FRS administers a Deferred Retirement Option Program (ÐDROPÑ). This
program allows eligible members to defer receipt of monthly retirement benefit payments while continuing
employment with a FRS employer for a period not to exceed 60 months after electing to participate. Deferred
monthly benefits are held in the FRS Trust Fund and accrue interest. There are no required contributions by DROP
participants.
For those members who elect participation in the Investment Plan, rather than the Pension Plan, vesting occurs
at one year of service. These participants receive a contribution for self-direction in an investment product with a
third-party administrator selected by the State Board of Administration. Employer and employee contributions,
including amounts contributed to individual memberÓs accounts, are defined by law, but the ultimate benefit
depends in part on the performance of investment funds. Benefit terms, including contribution requirements, for
the Investment Plan are established and may be amended by the Florida Legislature. The Investment Plan is
funded with the same employer and employee contribution rates that are based on salary and membership class
(Regular Class, Elected County Officers, etc.), as the FRS defined benefit plan. Contributions are directed to
individual member accounts, and the individual members allocate contributions and account balances among
various approved investment choices. Costs of administering the plan, including the FRS Financial Guidance
Program, are funded through an employer contribution of 0.06% of payroll and by forfeited benefits of plan
members.
10
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
NOTESTOTHEFINANCIALSTATEMENTS
SEPTEMBER30,2019
NoteЎΓwĻƷźƩĻƒĻƓƷplans(continued)
The Clerk recognizes pension expenditures in an amount equal to amounts paid to the Pension Plan, the HIS
Plan, and the defined contribution plan, amounting to $385,484, $73,043, and $38,376, respectively, for the fiscal
year ended September 30, 2019. The ClerkÓs payments for the Pension Plan and the HIS Plan after June 30,
2019, the measurement date used to determine the net pension liability associated with the Pension Plan and HIS
Plan, amounted to $93,971 and $16,603, respectively. The Clerk is not legally required to and does not
accumulate expendable available resources to liquidate the retirement obligation related to its employees.
Accordingly, the net pension liability and associated deferred outflows and deferred inflows are presented on the
government-wide financial statements of the County, following requirements of GASB Statement No. 68,
Accounting and Financial Reporting for Pensions Î an amendment of GASB Statement No. 27, and GASB
Statement No. 71, Pension Transition for Contributions Made Subsequent to the Measurement Date Î an
amendment of GASB Statement No. 68.
Funding policy Î All enrolled members of the FRS Pension Plan are required to contribute 3.0% of their salary
to the FRS. In addition to member contributions, governmental employers are required to make contributions to
the FRS based on state-wide contribution rates. The employer contribution rates by job class for the periods from
October 1, 2018 through June 30, 2019 and July 1, 2019 through September 30, 2019, respectively, were as
follows: regular- 8.26% and 8.47%; county elected officers- 48.70% and 48.82%; senior management- 24.06%
and 25.41%; and DROP participants- 14.03% and 14.60%. During the fiscal year ended September 30, 2019, the
Clerk contributed to the plan an amount equal to 11.30% of covered payroll.
The state of Florida annually issues a publicly available financial report that includes financial statements and
required supplementary information for the FRS. The latest available report may be obtained by writing to the
state of Florida Division of Retirement, Department of Management Services, P.O. Box 9000, Tallahassee, Florida
32315-9000. That report may be viewed on the Florida Department of Management Services website located at
www.dms.myflorida.com/workforce_operations/retirement/publications.
NoteЏΓhƷŷĻƩpostemploymentbenefitsplan(theͻht9.tƌğƓͼΜ
In addition to the pension benefits described in Note 5, the Clerk offers to its employees a single-employer defined
benefit healthcare plan, which is administered by the Board. Florida Statute 112.0801 requires the County to
provide retirees and their eligible dependents with the option to participate in the OPEB Plan if the County provides
health insurance to its active employees and their eligible dependents. The OPEB Plan provides medical
coverage, prescription drug benefits, and life insurance to both active and eligible retired employees. The OPEB
Plan does not issue a publicly available financial report. No assets are accumulated in a trust that meets the
criteria as set forth in GASB Statement 75, Accounting and Financial Reporting for Postemployment Benefit Plans
Other Than Pensions.
The Board may amend the OPEB Plan design, with changes to the benefits, premiums, and/or levels of participant
contribution at any time. On at least an annual basis, in an open session, and prior to the annual enrollment
process, the Board approves the rates for the coming calendar year for the retiree and County contributions.
Eligibility for postemployment participation in the OPEB Plan is limited to full-time employees of the County, and
the Constitutional Officers. An employee who retires as an active participant in the OPEB Plan and was hired on
or after October 1, 2001 may continue to participate in the OPEB Plan by paying the monthly premium established
annually by the Board. An employee who retires as an active participant in the plan, was hired prior to October 1,
2001, has at least ten years of full-time service with the County, and meets the retirement criteria of the FRS but
is not eligible for Medicare, may maintain group health insurance benefits with Monroe County following
retirement, provided the retiring employee contributes the amounts shown in the table below.
11
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
NOTESTOTHEFINANCIALSTATEMENTS
SEPTEMBER30,2019
NoteЏΓhƷŷĻƩpostemploymentbenefitsplan(continued)
(1)
Contribution as Percentage of Annual Actuarial Rate
Plan Years of Service with Monroe County
Year
25+ 20-24 10-19
(2)
2018 HIS 17% 18%
2019 HIS 18% 26%
2020 HIS 20% 34%
2021 HIS 22% 42%
2022 & Thereafter HIS 25% 50%
(1) The new retiree contributions began a five-year phased-in approach beginning January 1, 2018.
(2) Participation in the Plan is at a cost equal to the FRS Health Insurance Subsidy (HIS) for ten
years of service (currently $5 per month for each year of service credit at retirement with a
minimum HIS payment of $30 and a maximum HIS payment of $150 per month).
Retirees who have met the requirements for early retirement, have not achieved age 60 and whose age and years
of service do not equal 70 (rule of 70) must pay the standard monthly premium until the age criteria or the rule of
70 is met. At that time, the retireeÓs cost of participation will be based on the preceding table. Surviving spouses
and dependents of participating retirees may continue in the plan if eligibility criteria specific to those classes are
met.
An employee who retires as an active participant in the plan, was hired prior to October 1, 2001, has at least ten
years of full-time service with the County, and meets the retirement criteria of the FRS and is eligible for Medicare
at the time of retirement or becomes eligible for Medicare following retirement, may maintain group health
insurance benefits with Monroe County following retirement, provided the retiring employee contributes the
Actuarial Rate for Medicare retirees as determined by the actuarial firm engaged by the County, less a $250 per
month County subsidy. Alternatively, retirees meeting these criteria may elect to leave the County health plan and
receive a $250 per month payment from the County, payable for the lifetime of the retiree.
The Board engages an actuarial firm on a biannual basis to determine the CountyÓs accrued net OPEB liability.
The Clerk has no responsibility to the OPEB Plan other than to make the periodic payments determined by the
Board, which are presented as expenditures when made and amounted to $320,256 for the year ended
September 30, 2019. Further information about the OPEB Plan is available in the CountyÓs CAFR which is
published on the ClerkÒs website at www.clerk-of-the-court.com.
NoteАΓwźƭƉmanagement
The Clerk is exposed to various risks of loss related to tort; theft of, damage to, and destruction of assets; errors
and omissions; injuries to employees; and natural disasters. The Clerk participates in the coverage provided by
the Board for WorkersÓ Compensation, Group Insurance, and Risk Management Internal Service Funds.
Under these programs, Workers' Compensation provides $500,000 coverage per claim for regular employees.
WorkersÓ Compensation claims in excess of the self-insured coverage are covered by an excess insurance policy.
Risk Management has a $5,000,000 excess insurance policy for general liability claims with a $200,000 self-
insured retention, and building property damage is covered for the actual value of the building with a deductible
of $50,000. Deductibles for windstorm and flood vary by location. Monroe County purchases commercial
insurance for claims in excess of coverage provided by the funds and for all other risks of loss. Settled claims
have not exceeded this commercial coverage in any of the past three years.
The Clerk makes payments to the Workers' Compensation, Group Insurance, and Risk Management Funds based
on estimates of the amounts needed to pay prior and current year claims.
12
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
NOTESTOTHEFINANCIALSTATEMENTS
SEPTEMBER30,2019
NoteБΓ\[ĻğƭĻcommitments
The Clerk leases various office equipment under cancelable arrangements accounted for as operating leases.
Total lease expenditures were $51,665 for the year ended September 30, 2019. The following is a schedule of
minimum future rent obligations under non-cancelable leases with terms in excess of one year:
2020 $ 28,553
2021 8,901
2022 786
Total $ 38,240
NoteВΓ\[źƷźŭğƷźƚƓ
From time to time, the Clerk is a party in various lawsuits and other claims incidental to the ordinary course of its
operation, some of which are covered by the BoardÓs self-insurance program. While the results of litigation cannot
be predicted with certainty, management believes the final outcome of such litigation will not have a material
adverse effect on the ClerkÓs financial position.
13
REQUIREDSUPPLEMENTARYINFORMATION
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
SCHEDULEOFREVENUESANDEXPENDITURESBUDGETTOACTUAL
GENERALFUND
YEARENDEDSEPTEMBER30,2019
GeneralFund
Variance
OriginalFinalPositive
BudgetBudgetActual(Negative)
Revenues:
Intergovernmental - Other-$ -$ 3,698$ 3,698$
Intergovernmental - Board of County Commissioners3,658,746 3,658,746 3,658,746 -
Charges for services598,800 598,800 810,930 212,130
Interest income21,100 21,100 35,873 14,773
Miscellaneous 100 100 2,355 2,255
Total revenues 4,278,7464,278,746 4,511,602 232,856
Expenditures:
Current:
General government:
Clerk recording640,900 640,900 541,337 99,563
Clerk information systems868,696 868,696 864,721 3,975
Clerk finance2,208,800 2,208,800 2,122,249 86,551
Internal audit492,500 492,500 388,828 103,672
Non-court records management67,850 67,850 42,091 25,759
Total expenditures 4,278,7464,278,746 3,959,226 319,520
Excess of revenues over expenditures -- 552,376 552,376
Other financing (uses):
Transfer to Board of County Commissioners- - (552,376) (552,376)
Fund balance, beginning of year -- - -
Fund balance, end of year$ --$ -$ -$
14
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
SCHEDULEOFREVENUESANDEXPENDITURESBUDGETTOACTUAL
SPECIALREVENUECOURTRELATEDFUND
YEARENDEDSEPTEMBER30,2019
SpecialRevenue
CourtRelatedFund
Variance
OriginalFinalPositive
BudgetBudgetActual(Negative)
Revenues:
Intergovernmental - Other1,103,029$ 1,103,029$ 1,218,954$ 115,925$
Intergovernmental - Board of County Commissioners1,286,888 1,286,888 1,286,888 -
Charges for services1,069,210 1,069,210 944,380 (124,830)
Fines and forfeitures1,273,060 1,273,060 1,638,863 365,803
Interest income20,780 20,780 32,856 12,076
Miscellaneous income13 13 6,349 6,336
Total revenues 4,752,9804,752,980 5,128,290 375,310
Expenditures:
Current:
Court related:
Clerk administration974,250 924,250 161,982 762,268
Clerk records management155,850 155,850 147,069 8,781
Clerk jury management170,600 170,600 142,073 28,527
Clerk circuit court criminal938,650 868,650 729,758 138,892
Clerk circuit court civil408,150 408,150 407,166 984
Clerk court information systems487,775 467,775 346,007 121,768
Clerk circuit court family95,505 135,505 117,916 17,589
Clerk circuit court juvenile141,280 141,280 127,365 13,915
Clerk circuit court probate91,400 111,400 99,401 11,999
Clerk county court criminal556,020 556,020 505,968 50,052
Clerk county court civil131,800 211,800 181,897 29,903
Clerk county court traffic601,700 601,700 593,375 8,325
4,752,980 3,559,977 1,193,003
Total expenditures 4,752,980
Excess of revenues over expenditures -
1,568,313- 1,568,313
Other financing (uses):
Transfer to Board of County Commissioners - (1,075,865)- (1,075,865)
Transfer to Florida Department of Revenue - (492,448)- (492,448)
Total other financing sources and uses - (1,568,313)- (1,568,313)
Net change in fund balance - - - -
Fund balance, beginning of year - - - -
Fund balance, end of year$ -$ -$ -$ -
15
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
SCHEDULEOFREVENUESANDEXPENDITURESBUDGETTOACTUAL
SPECIALREVENUERECORDSMODERNIZATIONFUND
YEARENDEDSEPTEMBER30,2019
SpecialRevenue
RecordsModernizationFund
Variance
OriginalFinalPositive
BudgetBudgetActual(Negative)
Revenues:
Charges for services285,000$ 285,000$ 297,872$ 12,872$
Interest income35,000 35,000 50,617 15,617
Total revenues 320,000320,000 348,489 28,489
Expenditures:
Current:
Modernization trust 250,000250,000 139,203 110,797
Total expenditures 250,000 250,000 139,203 110,797
Excess of revenues (under) expenditures 70,000 70,000 209,286 139,286
Net change in fund balance 70,000 70,000 209,286 139,286
Fund balance, beginning of year 1,902,0992,352,099 2,263,739 361,640
Fund balance, end of year$ 1,972,0992,422,099$ 2,473,025$ 500,926$
16
SUPPLEMENTARYINFORMATION
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
SCHEDULEOFCHANGESINASSETSANDLIABILITIES
AGENCYFUND
YEARENDEDSEPTEMBER30,2019
BalanceBalance
October1,Septembe r 30,
2018AdditionsDeductions2019
Assets:
Cash and cash equivalents6,501,617$ 43,678,556$ 44,708,816$ 5,471,357$
Due from other governmental agencies74,287 39,707 107,839 6,155
Due from Board of County Commissioners- 57,774 - 57,774
Due from others20,879 127,364 131,274 16,969
Due from other funds- 8,309 - 8,309
Total assets$ 43,911,7106,596,783$ 44,947,929$ 5,560,564$
Liabilities:
Due to other governmental agencies2,166,238$ 37,836,568$ 38,773,313$ 1,229,493$
Due to others4,331,115 1,743,449 1,833,909 4,240,655
Due to Board of County Commissioners88,030 98,725 96,339 90,416
Due to other funds11,400 4,232,968 4,244,368 -
Total liabilities$ 43,911,7106,596,783$ 44,947,929$ 5,560,564$
17
SUPPLEMENTARYREPORTS
ReportofIndependentAuditoronInternalControloverFinancialReportingandon
ComplianceandOtherMattersBasedonanAuditofFinancialStatements
PerformedinAccordancewith GovernmentAuditingStandards
To the Honorable Kevin Madok
Clerk of the Circuit Court of Monroe County, Florida
We have audited, in accordance with auditing standards generally accepted in the United States of America and
the standards applicable to the financial audits contained in Government Auditing Standards issued by the
Comptroller General of the United States, the financial statements of each major fund and the aggregate
remaining fund information of the Monroe County, Florida Clerk of the Circuit Court (the ÐClerkÑ) as of and for
the year ended September 30, 2019, and the related notes to the financial statements, and have issued our
report thereon dated February 19, 2020 for the purpose of compliance with Section 218.39(2), Florida Statutes
and Chapter 10.550, Rules of the Auditor General-Local Governmental Entity Audits.
InternalControloverFinancialReporting
In planning and performing our audit of the financial statements, we considered the ClerkÓs internal control over
financial reporting (Ðinternal controlÑ) to determine the audit procedures that are appropriate in the
circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of
expressing an opinion on the effectiveness of the ClerkÓs internal control. Accordingly, we do not express an
opinion on the effectiveness of the ClerkÓs internal control.
A deficiency in internal control exists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent or detect and correct
misstatements, on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in
internal control, such that there is a reasonable possibility that a material misstatement of the ClerkÓs financial
statements will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a
deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet
important enough to merit attention by those charged with governance.
Our consideration of the internal control was for the limited purpose described in the first paragraph of this
section and was not designed to identify all deficiencies in internal control that might be material weaknesses or
significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal
control that we consider to be material weaknesses. However, material weaknesses may exist that have not
been identified.
ComplianceandOtherMatters
As part of obtaining reasonable assurance about whether the ClerkÓs financial statements are free from material
misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and
grant agreements, noncompliance with which could have a direct and material effect on the determination of
financial statement amounts. However, providing an opinion on compliance with those provisions was not an
objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no
instances of noncompliance or other matters that are required to be reported under Government Auditing
Standards.
18
PurposeofthisReport
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and
the results of that testing, and not to provide an opinion on the effectiveness of the ClerkÓs internal control or on
compliance. This report is an integral part of an audit performed in accordance with Government Auditing
Standards in considering the ClerkÓs internal control and compliance. Accordingly, this communication is not
suitable for any other purpose.
Orlando, Florida
February 19, 2020
19
Independent!ǒķźƷƚƩƭManagementLetter
To the Honorable Kevin Madok
Clerk of the Circuit Court of Monroe County, Florida
Report on the Financial Statements
We have audited the financial statements of the Monroe County, Florida Clerk of the Circuit Court (the ÐClerkÑ), as
of and for the year ended September 30, 2019 and have issued our report thereon dated February 19, 2020
!ǒķźƷƚƩƭResponsibility
We conducted our audit in accordance with auditing standards generally accepted in the United States of America;
the standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States; and Chapter 10.550, Rules of the Auditor General.
OtherReportingRequirements
We have issued our Report of Independent Auditor on Internal Control over Financial Reporting and on
Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with
Government Auditing Standards, and Report of Independent Accountant on Compliance with Local Government
Investment Policies, Article V Requirements, and Depository Requirements of Sections 218.415, 28.35, 28.36, and
61.181, Florida Statutes, regarding compliance requirements in accordance with Chapter 10.550, Rules of the
Auditor General. Disclosures in those reports, which are dated February 19, 2020, should be considered in
conjunction with this management letter.
PriorAuditFindings
Section 10.554(1)(i)1., Rules of the Auditor General, requires that we determine whether or not corrective actions
have been taken to address findings and recommendations made in the preceding annual financial audit report.
There were no recommendations made in the preceding audit report.
OfficialTitleandLegalAuthority
Section 10.554(1)(i)4., Rules of the Auditor General, requires that the name or official title and legal authority for
the primary government and each component unit of the reporting entity be disclosed in this management letter,
unless disclosed in the notes to the financial statements. The Clerk is a separately elected county official
established pursuant to the Constitution of the state of Florida. There are no component units related to the Clerk.
FinancialManagement
Section 10.554(1)(i)2., Rules of the Auditor General, requires that we communicate any recommendations to
improve financial management. In connection with our audit, we did not have any such recommendations.
AdditionalMatters
Section 10.554(1)(i)3., Rules of the Auditor General, requires that we communicate noncompliance with provisions
of contracts or grant agreements, or abuse, that have occurred, or are likely to have occurred, that have an effect
on the financial statements that is less than material but which warrants the attention of those charged with
governance. In connection with our audit, we did not have any such findings.
PurposeofThisLetter
The purpose of this management letter is to communicate certain matters prescribed by Chapter 10.550, Rules of
the Auditor General. Accordingly, this management letter is not suitable for any other purpose.
Orlando, Florida
February 19, 2020
20
ReportofIndependentAccountantonCompliancewith
LocalGovernmentInvestmentPolicies,ArticleVRequirements,and
DepositoryRequirementsofSections218.415,28.35,28.36,and61.181,FloridaStatutes
To the Honorable Kevin Madok
Clerk of the Circuit Court of Monroe County, Florida
We have examined the Monroe County, Florida Clerk of the Circuit CourtÓs (the ÐClerkÑ) compliance with the
local government investment policy requirements of Section 218.415, Florida Statutes, Article V requirements of
Sections 28.35 and 28.36, Florida Statutes, and requirements of Section 61.181, Florida Statutes, for the year
ended September 30, 2019. Management is responsible for the ClerkÓs compliance with those requirements.
Our responsibility is to express an opinion on the ClerkÓs compliance based on our examination.
Our examination was conducted in accordance with attestation standards established by the American Institute
of Certified Public Accountants. Those standards require that we plan and perform the examination to obtain
reasonable assurance about whether the Clerk complied, in all material respects, with the specified
requirements referenced above. An examination involves performing procedures to obtain evidence about
whether the Clerk complied with the specified requirements. The nature, timing, and extent of the procedures
selected depend on our judgment, including an assessment of the risks of material noncompliance, whether due
to fraud or error. We believe that the evidence obtained is sufficient and appropriate to provide a reasonable
basis for our opinion.
Our examination does not provide a legal determination on the ClerkÓs compliance with the specified
requirements.
In our opinion, the Clerk complied, in all material respects, with the local investment policy requirements of
Section 218.415, Florida Statutes, Article V requirements of Sections 28.35 and 28.36, Florida Statutes, and
requirements of Section 61.181, Florida Statutes, during the year ended September 30, 2019.
The purpose of this report is to comply with the audit requirements of Section 218.415, Florida Statutes,
Article V requirements of Sections 28.35 and 28.36, Florida Statutes, requirements of Section 61.181, Florida
Statutes, and Rules of the Auditor General.
Orlando, Florida
February 19, 2020
21