12/15-59 DBE Support Services 08/22/2019MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORNI
Effective Date _J)" .
In E ew-�0) Task Order No.
J0, .— -f- - -l-,
Client Pro ect No. 90-3 k--
En-meer Pro ect No. HY'79
&A-Plyr - 53o.3i b
This Task Order is Brat red into on the effevi%e date noted. above PLH-suant to the "Master
Agreenient for Professional Services" between Monroe County, Florida ("Chent") andJACOBS
PROJEC-11- MANAGEMENr co. ("Consultant"), dated FebrUary 15, 01. 7 ('Agreement"). The
A-reement is incorporated herein and forrn�, an integral part of thisTask Order,
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Services Authorized - BE Support Services - INITH-DBE/A(I'DBE FAA Compliance
Reporting and 3 Yr. Goal Updating
Chen! dutholizes Consultant to perfrrn the Servit%,s dewribtd in E'xhlbit A attached hereto and
incorpooiteld herem, which Exhibit A is marked akith the ,ibo-ve noted 1'i�-tsk Order No and
consims page(s)
Pricing
N/A I'mic ind Fxl,)crls,,, p(-,. Aoiecnicry inn Appcindi,( 13 to, the Agt%-:eincn�
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X I`irni Fixed Price of S )),468.0(J
NIA Othe� (Describ6:
service" 111,1� comn-lonce on --.- Lixecut, )n
Service,; ,% I I i cedw fry
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By:
Director of Airports
CONSt L'I ANT:
BOARD OfCOLIVI Y CONP0 ISS ION ERS
Of- NIONROE COUNT)', I-LORIDA
Asst./County Administrator
J k('011S PROJF(T M-kNAGF'111VNTC0
I i! J, Vice President, Geographic Operations Manager
Ra 4e � cAf I
ASSISTANT
Date-
SCOPE OF SERVICES
DBF Support Services — MTIJ - DBE/ACDBE FAA Compliance Reporting and 3 Yr. Goal Updating
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The Florida Keys Marathon International Airport
Monroe County Airports
Jacobs Project Management Company will provide the ser,oices a, outlined in the Fee schedule and in
Montgonier) Consultinc,,, Group, Inc's. Scope of Services.
The Florida Keys Marathon Intornational Airport is required to provide compliance reporting to FAA for
DBE, and ACDBE concessions (non -rental car) and rental car reporting for all active projects/grants
receiving federal monies for the FAA 2018 Fiscal Year (FY), which is October 1, 2018 to September 30,
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2019 This task ss ill provide the DBE and ACDBE FAA Compliance roporting for both airports for each
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federal or state grant/project. This task will also set project goals for I project at The Florida KeNs
Marathon International Airport,
The Florida Keys Nlarathon International Airport has a Disadvantaged Business Entorpri,,e fDBE)
Progiarn and an Airport C orwcs,;ion Di,,ad\,antaa(.,d Business Enterpme (ACDBE) Prooram. These two
(2) procyV,rarris sere CSLINIshed In 2000 in accordanco, k%ith tile rCLILM-ements of the U-S Depaiti-rient of
Transportation's �Aoldehncs 49 CFR Rut 26 for DBE and Pait 23 for ACDBE as required by yrlint
agreements for airport sponsors that accept fccleral DOT funding (i c_ FAA & FDOT).
1--l'\,,,.,r} throc 0, y ars, FAA requirc-, th!it Airport,, upd.ac thelra\orai,,c 3-Near goals for DBF and ACDBF
participation Th,- Florida Ke¢ s Nhrathon International Airport has I CLIF-rent 3-Near a%erage DBL and
ACDBE go;.ils for FAA FY 2017 - 2019, %%hrch \Aere approved by I AA Updated goals will need to he
estal-ilkhed nm& for the FAA FY 2017 2019 tirrich-ame and subinitted to FAA for approval. The scope
mclode, UpdatiM_'the DBI and ACD13k 1-year Aver"iRe 1101k Igor The Florida Keys Marathon
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hitcrmitimml Airport (,MITI I far the MA I Y 2020-2022 and Updaiiii? the DBE'/.ACI)BE Plan,; to reflect
JACOBS ENGINEERING GROUP 108 HOUR AND FEE ESTIMATE
Monroe County
Airport:
The Florida Keys Marathon International Airport
Project:
DBE Support Services - MTH - DBE/ACDBE FAA Compliance Reporting and 3 Yr. Goal Updating (12/15 - 59)
ril �
BASIC SERVICES
Hours
.... . .....
Fee
DBE AMOUNT
Article A: Project Management and Administration
8
$
1,392
Article B: DBE Support Services - DBE Compliance Reporting
12
$
2,088
Article C:
$
-
Total Basic Services Lump Sum Fee
20
$
3,48
SUBCONSULTANT SERVICES
Hours
Fee
Article B & C: DBE Support Services
Montgomery Consulting Group, Inc - DBE Support Services -
(Lump Sum)
Task 3
$
11,838
$
11,838
Task 4
$
7,150
S
7,150
Total Subconsultant Services Sum Fee
. .... . ..
0
$
18,988
is—, 9i8- i
DBE
Percentage
84.51%
Nee I W'4
JACOBS ENGINEER NO GROUP J08 H&!RAND FEE EST 4WE
Mowco County
A,rporl
The Florida Keys Marathon rterninioral Airpon
Project
DBE Support Services .MTH - CBE/ACDBE FAA Compliance Reporting and 3 Yr. Goal Updahng (12115 • 59)
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JACOBS ENGINEERING GROUP
Monroe County
Airport.
The Rands Keys Marathon International Airport
Ptaject:
OBE Support Services - MTH • DSICACDHE FAA Compliance Reporting and 3 Yr. Goal Updating (12/15 - 59)
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JACOBS ENGNEERING GROUP
monme County
A,rport
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pro'ect
FIRE Support
Services - M TH • DBE/ACOSE FAA Compliance Reporting and 3 Yr, Goal Updating (12115 - 59)
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Task 3
DBE and ACDBE FAA
Compliance Reporting
Florida Keys Marathon International Airport
The Florida Keys Marathon International Airport is required to provide compliance
for all active projects/grants receiving federal monies for the FAA 2018 Fiscal Year (FY),
which is October 1, 2019 to September 30, 2020.
1) Provide DBE Compliance, including:
a. Coordinate with airport regarding payments to primes (2 times per year)
b. Coordinate with primes regarding payments to subconsultants and DBE
subconsultants (2 times per year)
c. Verify Payments with DBE Subs (2 times per year)
d. Prepare FAA reporting forms for DBE in FAA.DBEconnect (2 times per year)
P) Provide ACDBE Compliance, including
a. Coordinate with airport regarding gross receipts for concessions and rental cars
0 0 0 . a * . 0 . . .
b. Coordinate with concessions and rental cars companies regarding realized ACHE
(2 times per year)
c. Verify payment with ACDBE Subs (2 times per year)
d. Prepare FAA reporting forms for ACIDBE in FAA. DBEconnect (2 times per year)
Task 4
Update Average 3-Year DBE and ACDBE Goals
Florida Keys Marathon International Airport
The Florida Keys Marathon International Airport has a Disadvantaged Business Enterprill
(DBE) Program and an Airport Concession Disadvantaged Business Enterprise (ACDB
Program. These two (2) programs were established in 2000 in accordance with t
requirements of the U.S. Department of Transportation's guidelines 49 CFR Part 26 f
DBE and Part 23 for ACDBE as required by grant agreements for airport sponsors t
accept federal DOT funding (i.e., FAA grants). I
Every three (3) years, FAA requires that Airports update their average 3-year goals for D
and ACDBE participation. The Key West International Airport has a current 1year avera
DBE and ACDBE goals for FAA FY 2017 — 2019, which were approved by FAA, Updat
goals will need to be established now for the FAA FY 2020 — 2022 timeframe a
submitted to FAA for approval.
The scope includes updating the DBE and ACDBE 3-year average goals for Florida Kel
Marathon International Airport (MTH) for the FAA FY 202&2022 and updating t
DBE/ACDBE Plans to reflect administrative changes.
1) Data Collection and coordination with the Airport staff and Jacobs (no travel) to:
a. Review the up -coming airport development program at the A/qzoMi for 3'year
timefrenne'
b� Review prior S-yearsFAA Uniform Reporting (DBE & ACDBE)for Airport,
c. Acquire the airport's current Capital Improvement Plan and/or JACIP plan,
d Review the historical DBE and A[D8Egoal attainment documentation;
e. Discuss through a teleconference any new concession and rental car opportunities
vvithinhmefrarne:
f, Review historic goal attainment, any historical outreach programs or efforts, and
other areas related tothe Airport's DBE/A[DBE programs; and
g. Identify, collect and review any near -by disparity studies;
2) Identify cVnsultat�Vn groups and coordinate with minority, vvornen'a and general
contractor and consulting groups, community organization and other officials or
organizations via e-maJ/teyephones (no meetings ortrave|)
3) Update the DBE/ACDBE pohoes and program document as needed to reflect
significant changes;
4) Prepare preliminary draft 3-year DBE program goal for the Airport participation
requirements;
Montgomery Consu|ungGmup.Inc
May 29,3O|9
!4011114rAIM4111491111" 01114M
Task 4
Update Average 3-Year DBE and ACDBE Goals
Florida Kevs Marathon International Airport
5) Prepare preliminary draft 3-year ACDBE program goals for rental car and other
concessions for the Airport;
6) Provide a preliminary draft deliverable that includes the updated DBE Policy/Program
and Goal Methodology Reports;
7) Provide a preliminary draft deliverable that includes the updated ACDBE
Policy/Program and Goal Methodology Reports;
8) Incorporate Airport/Jacobs comments on the preliminary draft document though one
meeting and edits
9) Provide a Draft DBE and Draft ACDBE Policy/Program and Goal Methodology Report,
respectively for public and FAA Civil Rights review;
10) Prepare a public notice for the draft DBE/ACDBE plan goals (anticipated to be posted
on Airport's website by Airport);
11) Respond as needed and document public comments at the conclusion of the goal
notice period;
12) Prepare and provide a Final DBE and Final ACDBE Policy/Program and Goal
Methodology Report; respectively to Airport/Jacobs.
13) Respond if needed to incorporate FAA Civil Rights comments;
14) Deliverables will be provided in PDF and transferred via email to Airport/Jacobs.
Deliverables include:
a) Preliminary Draft DBE Policy/Program and Goal Methodology for FY2020-FY 2022;
b) Preliminary Draft ACDBE Policy/Program and Goal Methodology for FY2020-FY
2022;
c) Draft DBE Policy/Program and Goal Methodology for FY2020-FY 2022;
d) Draft ACDBE Policy/Program and Goal Methodology for FY2020-FY;
e) Final DBE Policy/Program and Goal Methodology for FY2020, FY 2022; and
f) Final ACDBE Policy/Program and Goal Methodology for FY2020.
Montgomery Consutng Group, �nc,
May 29, 2019
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August 23, 2019
Beth Leto
Sr. Airport Business Manager
Key West International Airport
Monroe County Airports
3491 South Roosevelt Blvd.,
Key West, FL 33040
y., r
1000 NW 111 Avenue
Miami, FL 3317-500
RE.: The Florida Keys Marathon International Airport Planning Studies
FM#439286-1-94-01 Contract G0I22
Dear Ms. Leto:
The Modal Development Office is in receipt of Monroe County Airports request to use MTH Planning Studies
Grant GOE77 to fund 80% of PSO 12/15-59 for Jacobs Project Management, the approval as follows:
• DBE Support Service, FAA compliance reporting and 3-year goal updating; to be completed within 547
days or less. The approved amount is $22,468.00.
Based on the information provided, FDOT concurs with Monroe County's request. Only expenses incurred on or
after the date of the fully executed JPA/PTGA and otherwise eligible under the Agreement shall be reimbursed to
Monroe County Airports — Key West International Airport.
Should you have any questions or need additional information, please feel free to call me at (305) 470-5292.
Sincerely,
Dionne G. Richardson
Modal Development Manager
Office of Modal Development
District Six
Cc: File