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Item Q1 R/2 BOARD OF COUNTY COMMISSIONERS C ounty of M onroe Mayor Heather Carruthers, District 3 Mayor Pro Tem Michelle Coldiron, District 2 TheFloridaKeys Craig Cates, District 1 David Rice, District 4 Sylvia J. Murphy, District 5 County Commission Meeting February 19, 2020 Agenda Item Number: Q.1 Agenda Item Summary #6558 BULK ITEM: No DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292-4443 n/a AGENDA ITEM WORDING: Request to speak to the Board of County Commissioners by Suanne Kitchar regarding the current lease at Salute. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: DOCUMENTATION: 11/27/20 Email from Suanne Kitchar Roof ESTIMATE 1 (Lindholm Re: Metal Roof) Roof Estimate (Lindholm - Re: Flat Roofs) RUFF Estimate FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Qbdlfu!Qh/!327: R/2 Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Bob Shillinger Completed 01/31/2020 4:31 PM Kathy Peters Completed 02/03/2020 3:56 PM Board of County Commissioners Pending 02/19/2020 9:00 AM Qbdlfu!Qh/!3281 R/2/b Buubdinfou;!22038031!Fnbjm!gspn!Tvboof!Ljudibs!!)Tpvoejoh!Cpbse.!Tvboof!Ljudibs* Qbdlfu!Qh/!3282 R/2/b Buubdinfou;!22038031!Fnbjm!gspn!Tvboof!Ljudibs!!)Tpvoejoh!Cpbse.!Tvboof!Ljudibs* Qbdlfu!Qh/!3283 R/2/c UPPER KEYS: 305-852-5730 LINDHOLM MARATHON: 305-289-9991 CONSTRUCTION, INC. KEY WEST: 305-292-2224 FAX: 305-852-3395 ROOFING & SHEET METAL 88005 Overseas Hwy., #10-157 Islamorada, FL 33036 LIC. CCC 1328542 LIC. CBC 1256399 Date: 11.19.19 Name / Address Sue Anne Kitchear 1000 Atlantic Blvd. Key West, Fl. 33040 RE: Metal Roof 1. We will tear off existing roof to a smooth workable surface and haul away debris. 2. We will install a layer of plywood. 3. We will install a Polyglass peel and stick base sheet to entire roof deck. 4. We will install galvalume eave drip. 5. We will install new flashings to soil pipes. 6. We will install a 26 gauge mill finish galvalume 5-Vcrimp metal panel roof system. 7. We will fasten above roof system with stainless head screws. 8. Above roof carries a five-year warranty on workmanship. 9. We propose to furnish material and labor for the sum of $8,000.00. *Above price includes permit and engineering fees *Carpentry if needed will be $55/hour/man plus material cost *Terms of payment: 30% deposit Balance due upon completion dsfeju!dbse!gfft!bqqmz All material is guaranteed to be as specified. All work to be completed in a professional Bvuipsj{fe! manner according to standard practices. Any alteration or deviation from above Tjhobuvsf;!!Ebuf;!!! specifications involving extra costs will be executed only upon written orders, and will become an extra charge over & above the estimate. All agreements contingent ! upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado, Mjoeipmn! and other necessary insurance. Dpotusvdujpo-!Jod/!!Ebuf;!!! Our workers are fully covered by Worker's Compensation Insurance. ! ACCEPTANCE of PROPOSAL -- The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as Due Date ... Qbdlfu!Qh/!3284 outlined above. R/2/d UPPER KEYS: 305-852-5730 LINDHOLM MARATHON: 305-289-9991 CONSTRUCTION, INC. KEY WEST: 305-292-2224 FAX: 305-852-3395 ROOFING & SHEET METAL 88005 Overseas Hwy., #10-157 Islamorada, FL 33036 LIC. CCC 1328542 LIC. CBC 1256399 Date: 11.19.19 Name / Address Sue Anne Kitchear 1000 Atlantic Blvd. Key West, Fl. 33040 RE: Flat Roofs 1. We will power wash existing roof. 2. We will apply Gaco seam seal as needed. 3. We will prime roof with Gaco primer. 4. We will apply Gaco S-2000 premium white silicon. 5. Above roof carries a five-year warranty on workmanship. 6. We propose to furnish material and labor for the sum of $17,000.00. *Terms of payment: Due upon completion dsfeju!dbse!gfft!bqqmz All material is guaranteed to be as specified. All work to be completed in a professional Bvuipsj{fe! manner according to standard practices. Any alteration or deviation from above Tjhobuvsf;!!Ebuf;!!! specifications involving extra costs will be executed only upon written orders, and will become an extra charge over & above the estimate. All agreements contingent ! upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado, Mjoeipmn! and other necessary insurance. Dpotusvdujpo-!Jod/!!Ebuf;!!! Our workers are fully covered by Worker's Compensation Insurance. ! ACCEPTANCE of PROPOSAL -- The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as Due Date ... Qbdlfu!Qh/!3285 outlined above. R/2/e 1010 īĿňňĿľœ ĤŌŃŐĿ ĳŏŃŎĿ 201 īĿœ ķĿōŎ ĦĬ 33040 İ (305) 296-1000 Ħ (305) 296-1001 Ńňŀŉ@ŌŏŀŀŌŉŉŀĿŌō.ĽŉŇ Salute October 4, 2019 1000 Atlantic Blvd Key West FL 33040 Attn: Suanne Kitchar File # 32048 Scope: 1. Acquire necessary work permits to complete the scope of work below. 2. Set up necessary safety provisions in accordance with OSHA regulations. 3. Remove all existing roofing and perimeter flashings down to the wood substrate. a. We will coordinate with the owners mechanical contractor on the rooftop equipment that must be disconnected and then reconnected during this process. 4. Inspect the sheathing and replace any deteriorated beyond re-use at the appropriate unit cost below. Remainder of the existing exposed wood sheathing is to be re-nailed as necessary. 5. Inspect the wood nailer at the perimeter of the roof area and replace as needed at the unit cost below. 6. Install new flat polyiso insulation over the entire roof area, incorporating new tapered polyiso insulation crickets and sumps at scuppers. 7. Fabricate and install a new metal scupper liner in both (2) thru-wall scuppers. 8. Install a 60-mil thickness white single ply TPO membrane roof system, installed per Miami-Dade approvals over the entire roof system and walls. Buubdinfou;!SVGG!Ftujnbuf!!)Tpvoejoh!Cpbse.!Tvboof!Ljudibs* 9. Flash all rooftop penetrations per manufacturer requirements (vent pipes, stacks, curbs, pitch pockets, etc.). 10. Install walk pads adjacent serviceable rooftop equipment. 11. Furnish and install new white perimeter edge metal as required for this system. 12. Inspect the roof system for quality assurance and provide a 20-year labor and material warranty. Furnish all labor, materials, equipment and administration to complete the above: $ 96,726.00 RESORK www.ruffroofers.com Member: N ational R oofing C ontractors A ssociation Qbdlfu!Qh/!3286 R/2/e 1010 īĿňňĿľœ ĤŌŃŐĿ ĳŏŃŎĿ 201 īĿœ ķĿōŎ ĦĬ 33040 İ (305) 296-1000 Ħ (305) 296-1001 Ńňŀŉ@ŌŏŀŀŌŉŉŀĿŌō.ĽŉŇ Roof Section Cost Red $ 26,125.00 Yellow $ 48,125.00 Green $ 33,410.00 Total $107,660.00 Buubdinfou;!SVGG!Ftujnbuf!!)Tpvoejoh!Cpbse.!Tvboof!Ljudibs* RESORK www.ruffroofers.com Member: N ational R oofing C ontractors A ssociation Qbdlfu!Qh/!3287 R/2/e 1010 īĿňňĿľœ ĤŌŃŐĿ ĳŏŃŎĿ 201 īĿœ ķĿōŎ ĦĬ 33040 İ (305) 296-1000 Ħ (305) 296-1001 Ńňŀŉ@ŌŏŀŀŌŉŉŀĿŌō.ĽŉŇ Masonry & Siding Masonry and siding deficiencies are a common source of water intrusion and we do not make any claim to the condition of these unless specifically noted. We will remove and re-install siding as best as possible as needed to install new flashings. We will take special care of the existing siding, but we cannot claim any liability of the siding from damage as resulting from our work. If we cannot perform this without damaging the siding and the flashings are in good shape, we reserve the right to re-use or re-cover the existing flashings (any of which will still be covered under our workmanship warranty). Drainage Drainage components (drains/gutters/spouts/etc.) are excluded from our work unless specified otherwise. We also do not make any claimto the function or condition of these items before, during, or after our work if they are not replaced within our contract. Rooftop Equipment We always recommend that the owner disconnect and remove the equipment from the roof area prior to our work and then re-install after our work. Furthermore, we realize dis-connect and subsequent re-connect processes maybe cost prohibitive and if left in place, we will take caution when working around equipment. We cannot make any claim to any re-calibration charges, damages, or functionality of any rooftop equipment, vents, or mechanical hvac units before, during, or after our work if the equipment is left in place. These items include but are not limited to vents, hvac units, rooftop lights, electrical boxes, satellite dishes, etc. Exterior & Interior Protection Please remove all items away from the perimeter of the jobsite during the roofing process along with any window screens. We claim no liability for any damage to any of these items as a result of our work if the owner does not remove them. Roofing work may cause disruptions and debris in both the attic and interior of the home. We recommend that the owner protect the interior (attics, below skylights, etc.) from dust and debris that may filter in during any roofing work. Further, we recommend that any fragile wall fixtures (lights, pictures, etc.) be temporarily removed prior to roofing work. We also do not make any claim to liability before, during, or after our work as relating to interior wall substrates (plaster, dry-wall, etc.) or any nail-pops that may arise as a result of roof work. Unforeseen Conditions During our work, there are instances that may involve the discovery of additional work needed to complete the system in a professional manner. When we discover these situations, we will notify the owner immediately. If the owner is unavailable we will continue with this additional work at a rate of $90 per man per hour + materials as needed to achieve a watertight assembly, and documentation, including pictures, will be provide to the owner upon completion. Examples of these situations may include deteriorated decking, framing, masonry, etc. Ruff Roofers reserves the right to replace with substrates/decking with suitable alternatives, as the Foreman deems necessary. If the above referenced unit costs require equipment or scaffolding to complete, an additional charge will apply. Mold Buubdinfou;!SVGG!Ftujnbuf!!)Tpvoejoh!Cpbse.!Tvboof!Ljudibs* No work performed by Ruff Roofers Inc. shall render liability in any respect for any damage to the home or building, or interruption of any use of living or business conducted in the home or building arising as a result of mold, mildew, or other issues involving air quality. The Owner should inspect periodically for signs of leakage. We are not responsible for indoor air quality including growth of mold or other organisms. The Owner shall hold harmless and indemnify us from all claims, including claims of tenants and occupants, arising from indoor air quality for any reason whatsoever, including claims resulting from a failure by the Owner to maintain the interior and exterior off the building in a manner to avoid growth of mold. We assume no liability for any damage to said work caused by lightning, gale, hurricane, hail storm or other unusual phenomena of the elements, or fire or other casualties, not for any damage to said work due to settlement, distortion, failure or cracking of the roof, decks, walls, or foundations of said building. This agreement contains all understandings of the parties. No oral representations by either party or changes to this agreement are binding unless reduced to writing and signed by both parties. Full payment for service is due when service above is completed. Payments made after 30 days from such completion are subject to interest at the rate of 1.5% per month, compounded monthly. Should collection efforts be required to obtain full payment, the customer court costs necessary for such collection. RESORK www.ruffroofers.com Member: N ational R oofing C ontractors A ssociation Qbdlfu!Qh/!3288 R/2/e 1010 īĿňňĿľœ ĤŌŃŐĿ ĳŏŃŎĿ 201 īĿœ ķĿōŎ ĦĬ 33040 İ (305) 296-1000 Ħ (305) 296-1001 Ńňŀŉ@ŌŏŀŀŌŉŉŀĿŌō.ĽŉŇ General Notes: 20-year NDL warranty includes inspections for quality control from technical rep. Construction licenses and insurance certificates available upon request. Terms: 1/3 deposit with balance due upon completion of the specified work. Project duration: 2 weeks. st Proposal valid until 10/31/19 for work to occur 1 quarter 2020. Exclusions: hvac and electrical disconnect/reconnect, painting, awnings, interior protections, any other work not specified above. We thank you for the opportunity to quote you on this project. Should you have any questions, please do not hesitate to contact me at 305-296-1000. We look forward to hearing from you. Agreed & Accepted Respectfully Submitted _____________________________ sign Robert Ruff _____________________________ print FL License: CCC1327463 305-522-4011 _____________________________ date _____________________________ amount Buubdinfou;!SVGG!Ftujnbuf!!)Tpvoejoh!Cpbse.!Tvboof!Ljudibs* RESORK www.ruffroofers.com Member: N ational R oofing C ontractors A ssociation Qbdlfu!Qh/!3289