Item C05D/6
BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor Heather Carruthers, District 3
Mayor Pro Tem Michelle Coldiron, District 2
TheFloridaKeys
Craig Cates, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
February 19, 2020
Agenda Item Number: C.5
Agenda Item Summary #6510
BULK ITEM: Yes DEPARTMENT: Facilities Maintenance
TIME APPROXIMATE: STAFF CONTACT: Alice Steryou (305) 292-4549
None
AGENDA ITEM WORDING: Approval of Second Amendment to Agreement with Stockton
Maintenance Group, Inc. for Lower Keys Janitorial Services for a one (1) year renewal and annual
CPI-U adjustment with new monthly amount of $21,410.26 Funding is Ad Valorem.
ITEM BACKGROUND: On February 20, 2019, the BOCC approved an Award Agreement with
Stockton Maintenance Group, Inc. for Lower Keys Janitorial Services in County facilities in
response to a Request for Proposals. The Original Agreement provides the option to renew for four
(4) additional one-year terms. There was an initial one (1) year term beginning March 1, 2019,
which terminates on February 29, 2020. By exercising the first renewal option, the new term shall
commence on March 1, 2020, and terminate on February 28, 2021, unless earlier terminated
pursuant to the Agreement. The Agreement also provides for an annual adjustment of the contract
amount in accordance with the percentage change in the U.S. Department of Commerce Consumer
Price Index (CPI-U) for all Urban Consumers as reported by the U.S. Bureau of Labor Statistics and
shall be based upon the CPI-U computation at December 31, 2019, which was 2.3%. The new 2.3%
adjusted contract amount for the janitorial services in this Second Amendment will increase from
$20,928.90 per month to $21,410.26 per month, or $ 256,923.12 annually.
PREVIOUS RELEVANT BOCC ACTION:
March 21, 2019 BOCC approved a First Amendment Agreement with Stockton
Maintenance Group, Inc. for Lower Keys Janitorial Services to perform
additional janitorial services at the Department of Juvenile Justice
Building, Second Floor, Key West, Florida.
February 20, 2019 BOCC approved a RFP Award Agreement with Stockton Maintenance
Group , Inc. for Lower Keys Janitorial Services.
CONTRACT/AGREEMENT CHANGES:
Second Amendment Renewal with CPI-U adjustment of 2.3% for Lower Keys Janitorial Services.
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STAFF RECOMMENDATION: Approval
DOCUMENTATION:
First Amendment 03/21/2019
Second Amendment Lower Keys Stockton
Award Agreement-Lower Keys Janitorial Stockton Maintenance Group
FINANCIAL IMPACT:
Effective Date: 03/01/2020
Expiration Date: 02/28/2021
Total Dollar Value of Contract: $256,923.12/year or $21,410.26/month
Total Cost to County: $256,923.12/year or $21,410.26/month
Current Year Portion: Total current year portion -$149,871.82
Budgeted: Yes
Source of Funds: Ad Valorem
CPI: Yes
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: No
County Match: N/A
Insurance Required: Yes
Additional Details: Original One (1) year agreement with four (4) optional one-year renewals
and annual CPI-U adjustment.
03/01/20 001-20501 · FACILITIES MAINTENANCE $1,824.55
03/01/20 101-20505 · CORRECTION FACILITIES $1,296.47
03/01/20 147-20503 · UNINC PARKS & BEACHES $248.57
Total: $3,369.59
REVIEWED BY:
Patricia Eables Completed 01/29/2020 10:51AM
Dan Bensley Completed 01/29/2020 10:52 AM
William DeSantis Completed 01/29/2020 11:37 AM
Budget and Finance Completed 01/29/2020 2:13 PM
Maria Slavik Completed 01/29/2020 2:33 PM
Kathy Peters Completed 01/29/2020 6:20 PM
Board of County Commissioners Pending 02/19/2020 9:00 AM
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