Item C07D/8
BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor Heather Carruthers, District 3
Mayor Pro Tem Michelle Coldiron, District 2
TheFloridaKeys
Craig Cates, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
February 19, 2020
Agenda Item Number: C.7
Agenda Item Summary #6513
BULK ITEM: Yes DEPARTMENT: Fleet Management
TIME APPROXIMATE: STAFF CONTACT: Daryl Greenlee (306) 292-3452
N/A
AGENDA ITEM WORDING: Approval to purchase one new, New Holland Tractor with 18'
Boom and 90" Buzzbar from Alamo Sales in the amount of $134,534.07 by
-
AGI for the Card Sound Department.
ITEM BACKGROUND: Card Sound Department budgeted for the replacement of equipment asset
number (3200/6935) tractor with boom and buzzbar for FY 2020. This unit trims brush and trees
along the roadways. The replacement proposed for purchase is a New Holland TS6.110 Tractor with
18' Boom and 90" Buzzbar from Alamo Sales. The cost is $134,534.07. The purchase will be made
/cooperative purchasing via the Sourcewell Contract #052417-AGI. Sourcewell,
formerly Nation Joint Alliance, is a local government unit pursuant to Minnesota law, that has
competitively bid the contract and goods under which this equipment is to be purchased in
accordance with County Code and Purchasing Policy Chapter 7 Exclusion (C)(2) or (E).
PREVIOUS RELEVANT BOCC ACTION: The Board approved the budget for the Card Sound
Department new vehicles and equipment purchases for FY 2020.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
REQUEST TO PURCHASE Card Sound Department Tractor w Buzzbar
Alamo Sales Quote for tractor w buzzbar on the Sourcewell Contract
052417-AGI Sourcewell Products & Services
052417-AGI Sourcewell Contract Documents
FINANCIAL IMPACT:
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Effective Date: N/A
Expiration Date: N/A
Total Dollar Value of Contract: N/A
Total Cost to County: $134,534.07
Current Year Portion:
Budgeted: Yes
Source of Funds: 401-22502-560640
CPI: No
Indirect Costs: No
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: No
County Match: No
Insurance Required: No
Additional Details: N/A
N/A
REVIEWED BY:
Roy Sanchez Completed 01/22/2020 1:01 PM
Kevin Wilson Completed 01/22/2020 1:45 PM
Christine Limbert Completed 01/28/2020 11:36 AM
Budget and Finance Completed 01/29/2020 2:12 PM
Maria Slavik Completed 02/03/2020 10:35 AM
Kathy Peters Completed 02/03/2020 2:48 PM
Board of County Commissioners Pending 02/19/2020 9:00 AM
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Monroe County Purchasing Policy and Procedures
MONROE COUNTY BUDGET & FINANCE
PURCHASING DEPARTMENT
PH: 305-292-4464 FAX: 305-292-4465
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To: Purchasing Department Date: 1/03/2020
From (Dept.): Fleet Management Purchasing Approval:
Name: Daryl Greenlee By:
Phone/Ext: 305-292-3452 Account: 401-22502-560640
Requisition #:
Ship Code to Location: 052 Grant/Project: Card Sound Department
Qty. Unit Prod.# Description Unit Cost Total Cost Acct. #
1 02994415 New Holland Tractor TS6.110 $72,590.00 $72,590.00
1 02995706 NH TS6.110 Cab, 4wd, T4-B Included
1 04851805 $35,711.05 $35,711.05
1 02986235 Blade $16,620.90 $16,620.90
1 02985029 Factory Mounting/Setup Samurai Boom $7,023.00 $7,023.00
1 00888190 Freight Add to Invoice $2,589.12 $2,589.12
Quote # Sourcewell #052417-AGI
$134,534.07
Total
Items needed by:
Vendor Name: Alamo Sales
Vendor # 001799
Remarks/Recommendations: Sourcewell Contract: #052417-AGI for the
procurement of asset for Card Sound
Purchasing Policy, Chapter 7 Exclusions E. Piggybacking, Piggyback Purchases equal to $50,000.00 or more are not
subject to the competitive solicitation process unless directed by the Purchasing Director of County Administrator.
Administrative Instructions:
Reviewed ( ) By: Date:
Purchasing Office use only:
Reviewed ( ) By: Date:
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Page 59
Revised BOCC 3/18/15 (Q-4)
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Sale
Quote
Samurai 1.8 Sales Order & Quote Form
Date:1/6/2020
Terms Code =Cooperative Contract - XAB - SOURCEWELL - Formerly NJPA-2019-NET 30 DAYS
Ship To SOUTH FLORIDA NEW HOLLAND CORP DBA FORTRAC - HOMESTEAD, FL -- 24532 -- 1995 NE 8TH ST
Bill To MONROE COUNTY FLEET MANAGEMENT - ISLAMORADA, FL -- 110849 -- 87831 OVERSEAS HWY.
Quoted by Mike P Tractor Model and YearDelivery
PO#Tractor SourceAlamoTractor TypeCab 4WD
Delivery State FL Front Tire SizeRear Tire Size
Freight Freight Add to Invoice Added BillingAmount =
Delayed Invoice =Yes Dealer Mounting ChargesAmount =
Loading Dock = Dealer/State Commission %% Amount =
End User?Handling
Boom =18' Samurai1.8 Boom, 4wd Tractors, Cable Control-----04851805
Head = 90" Buzzbar Cutting Head, (4 Blade)-----02986235
Choose Tractor =
TS6.110, 16x8-----02994415-----L $85400-----14.9-28 / 18.4-38
Mounting = Alamo Mounting (Factory Mounting)
Options =
Options =
Choose a mount kit
=
NH TS6.110/6.120, CAB, 4wd, T4-B, 18' Cbl-----02995706
Mnt Kit Note = Factory recommended tire sizes: Front 14.9-28 Rear 18.4-38
Tractor Note =Factory recommended tire sizes: Front 14.9-28 Rear 18.4-38
Customer Notes =
Contract Pricing Listed15%
Qty of units being ordered1Discount 1,2,3 %
QtyItem#Description List CostNet CostTotal
18' Samurai1.8 Boom, 4wd Tractors, Cable Control-----
$ 42,013.00
104851805 04851805$ 35,711.05$ 35,711.05
$ 19,554.00
102986235 90" Buzzbar Cutting Head, (4 Blade)-----02986235$ 16,620.90$ 16,620.90
02985029 $ 8,262.35
1 Factory Mounting/Setup Fee, Samurai Boom-----02985029$ 7,023.00$ 7,023.00
NH TS6.110/6.120, CAB, 4wd, T4-B, 18' Cbl-----02995706
02995706 Included
1$ -
TS6.110, 16x8-----02994415-----L $85400-----14.9-28 / 18.4-
02994415
38
1$ 72,590.00$ 72,590.00
100888190 Freight Add to Invoice$ 2,589.12
SOURCEWELL CONTRACT # 052417-AGI
ƚƷğƌў$ 134,534.07
1) The acceptance of this form is not firm until credit is approved and purchase order is accepted by Alamo Industrial in SeguinTexas
2) No purchase order will be accepted for a machine with less than full standard or optional safety equipment.
3) Approximate shipping and/or delivery dates can be confirmed only by Alamo Industrial in Seguin Texas and delivery is sometimes subject to change due to
conditions beyond the control of Alamo Industrial
Note:
1) This sales order and quote form is subject to the Terms and Condition contained on page 3 of the form. If you did not receive page 3 containing the Terms
and Conditions, please contact seller so that we may send them to you.
2) This sales order and quote form expressly limits acceptance to the terms of this offer and seller hereby objects to any different or additional terms
Dealer Signature:Date:
Sales Order Configurator
11/22/2019
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Information Page
PAGES ON THIS FORM MUST BE SIGNED, DATED AND SUBMITTED FOR EACH ORDER OR QUOTE
Bill To Information
Name:MONROE COUNTY FLEET MANAGEMENT
Address:3583 S ROOSEVELT BLVD
Address:
City:KEY WESTState:FLZip:33036-3075
Contact Name:DARYL GREENLEE
Contact Number:305-292-3452
Contact Email:GREENLEE-DARYL@MONROECOUNTY-FL.GOV
Ship To Information
Name:TBD
Address:
Address:
City:HOMESTEADState:FLZip:33033-4703
Contact Name:
Contact Number:
Contact Email:
End-user Information
Agency:
Address:
City:State:Zip:
Contact Name:
Contact Number:
Contact Email:
Confirmation Emails
Dealer E-Mails for Order Confirmations
Dealer E-Mails for Advance Shipment Notices (If Different than above)
Dealer E-Mails for Invoices (If Different than above)
Additional Dealer E-Mails for Invoices (If Different than above)
Dealer E-Mails for Warranty Registrations (If Different than above)
Request for TMOST (Tractor Mower Operator Safety Training)?
Dealer Signature:Date:
Sales Order Configurator
11/22/2019
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Terms & Conditions
This form must be signed unless submitting a signed PO from any Governmental Entity
uote. The offer made
in this Quote by Seller is subject to the terms and conditions set forth below. Buyer may accept this offer by providing Sellerwith an official
purchase order or other written confirmation citing the quotation number on page 1. Seller's acceptance of Buyer's order, and Seller's offer, is
expressly conditioned on Buyer's agreement to these Terms and Conditions. Seller objects to and rejects any conflicting or additional terms and
control or any
panying Quote sold
hereunder will manifest Buyer's consent to these Terms and Conditions. If Buyer requests shipment based on telephone or purchaseorder, Buyer
does so with the understanding that these Terms and Conditions apply. No variation, addition, termination, or waiver of any termor condition will
ny provision or terms from
Buyer will not be a waiver or amendment of any of the provisions of these Terms and Conditions.
ACCEPTANCE.ACCEPTANCE OF THIS QUOTE MEANS THAT BUYER HAS FULLY ACCEPTED AND UNDERSTANDS THE TERMS & CONDITIONS SET
FORTH IN THIS QUOTE. ANY DIFFERENT OR ADDITIONAL TERMS FROM THOSE SET FORTH IN THIS QUOTE SHALL BE VOID. This Quote
automatically expires ninety (90) calendar days from the date issued unless sooner terminated by notice.
DELIVERY.Unless otherwise agreed to in writing, delivery of equipment shall be made F.O.B. place of shipment and delivery of equipmentto a
nd regardless of freight
payment, title and all risk of loss or damages in transit shall pass to Buyer at that time. Great care is taken in packing the
claims for loss and
damage must be made by Buyer to the carrier. Claims for shortages or other errors must be made in writing to Seller within 30 days after receipt
of shipment, and failure to give such notice shall constitute unqualified acceptance and a waiver of all such claims by Buyer. Method and route of
shipment will be at the discretion of Seller unless Buyer shall specify otherwise, and any additional expenses of the methodorroute of shipment
specified by Buyer shall be borne by Buyer. Seller reserves the right to make delivery in installments, unless otherwise expressly stipulated in the
contract for sale and all such installments, when separately invoiced, shall be paid for when due per invoice without regard to subsequent
deliveries. Delay in delivery of any installment shall not relieve Buyer of its obligations to accept remaining deliveries. Seller shall not be liable for
act of God; act of
Buyer, embargo or other governmental act, regulation or request; fire; accident; strike; slow down; war; riot; delay in transportation; or inability to
obtain necessary labor, materials or manufacturing facilities. In the event of any such delay, the date of delivery shall beextended for a period
equal to the time lost by reason of the delay.
TAXES AND OTHER CHARGES
fee, or other tax, fee or charge of any nature whatsoever, imposed by any governmental authority, on or measured by any transaction between
the Seller and Buyer, shall be paid by Buyer in addition to the prices quoted or invoiced. In the event Seller shall be required to pay any such tax,
fee or charge, Buyer shall reimburse Seller therefore, or, in lieu of such payment, Buyer shall provide Seller at the time the order is submitted, with
an exemption certificate of other document acceptable to the authority imposing the same.
WARRANTIES.Seller warrants for one year from the purchase date to the original non-commercial, governmental, or municipal purchaser and
warrants for six months to the original commercial or industrial purchaser that the goods purchased are free from defects inmaterial or
workmanship. Seller will replace for Buyer any part or parts found, upon examination at one of its factories, to be defectiveunder normal use and
service due to defects in material or workmanship. This limited warranty does not apply to any part of the goods which has been subjected to
improper or abnormal use, negligence, alteration, modification, or accident, damaged due to lack of maintenance or use of wrong fuel, oil, or
lubricants, or which has served its normal life. This limited warranty does not apply to any part of any internal combustionengine or expendable
no employee, agent,
Dealer, or other person is authorized to give any warranties of any nature on behalf of Seller. If after examining the goods and/or parts in
question, Seller finds them to be defective under normal use and service due to defects in material or workmanship, Seller will:(a) repair or
replace the defective goods or part(s) or (b) reimburse Buyer for the cost of the part(s) and reasonable labor charges (as determined by Seller) if
Buyer paid for the repair and/or replacement prior to the final determination of applicability of the warranty by Seller. The choice of remedy shall
belong to Seller. Buyer is responsible for any labor charges exceeding a reasonable amount as determined by Seller and for returning the goods to
Seller, whether or not the claim is approved. Buyer is responsible for the transportation cost for the goods or part(s) to the designated factory.
LIMITATION OF LIABILITY. SELLER DISCLAIMS ANY EXPRESS (EXCEPT AS SET FORTH HEREIN) AND IMPLIED WARRANTIES WITH RESPECT TO THE
GOODS INCLUDING, BUT NOT LIMITED TO, MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. SELLER MAKES NO WARRANTY AS TO
THE DESIGN, CAPABILITY, CAPACITY, OR SUITABILITY FOR USE OF THE GOODS. EXCEPT AS PROVIDED HEREIN, SELLER SHALL HAVE NO LIABILITYOR
RESPONSIBILITY TO BUYER ANY OTHER PERSON OR ENTITY WITH RESPECT TO ANY LIABILITY, LOSS, OR DAMAGE CAUSED OR ALLEGED TO BE
CAUSED DIRECTLY OR INDIRECTLY BY THE GOODS INCLUDING, BUT NOT LIMITED TO, ANY INDIRECT, SPECIAL, CONSEQUENTIAL, OR INCIDENTAL
DAMAGES RESULTING FROM THE USE OR OPERATION OF THE GOODS OR ANY BREACH OF THIS WARRANTY. NOT WITHSTANDING THE ABOVE
OF THE GOODS. NO ACTION ARISING OUT OF ANY CLAIMED BREACH OF THIS WARRANTY OR TRANSACTIONS UNDER THIS WARRANTY MAY BE
BROUGHT MORE THAN TWO (2) YEARS AFTER THE CAUSE OF ACTION HAS OCCURRED.
ASSIGNMENT.Neither party may assign or transfer this Quote or any interest therein without the written consent of the other party, except that
Seller may assign this Quote and its interest therein to any affiliated corporation, or to any corporation succeeding to Sells business without the
consent of Buyer.
LAW.This Quote shall be construed according to the laws of the State of Texas, exclusive of conflicts of laws principles. Venue shall be in
Guadalupe County, Texas.
Dealer Signature:Date:
Sales Order Configurator
11/22/2019
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