Item C32 C.32
Co ��Monroe ;r ' BOARD OF COUNTY COMMISSIONERS
lrl Mayor Heather Carruthers,District 3
The Florida.Keys � m���� ���� Mayor Pro Tem Michelle Coldiron,District 2
1 Craig Cates,District 1
David Rice,District 4
` Sylvia J.Murphy,District 5
County Commission Meeting
February 19, 2020
Agenda Item Number: C.32
Agenda Item Summary #6593
BULK ITEM: Yes DEPARTMENT: Animal Control
TIME APPROXIMATE: STAFF CONTACT: Tina Losacco (305) 289-6051
N/A
AGENDA ITEM WORDING: Approval to waive selection committee for the Upper Keys
Animal Control Shelter and Operations RFP, as only one response was received, and approval to
negotiate contract with the sole respondent to the RFP, Humane Animal Care Coalition, Inc.
Contract is funded with ad valorem funds.
ITEM BACKGROUND: Monroe County relies on a contractor to operate the Upper Keys Animal
Control Shelter and Operations. Currently, Humane Animal Care Coalition has a contract to run the
Upper Keys Animal Control Shelter and Operations. This contract expires June 30, 2020.
A Request for Proposals was issued(Monroe County BOCC RFP-292-0-2019). The Notice of
Request for Proposals were published in three local newspapers and three agencies were invited to
bid via broadcast notification through DemandStar. On January 21, 2020, the responses to the RFP
were opened. There was a sole respondent, Humane Animal Care Coalition (HACC).
This respondent, HACC, has held the contract for the Upper Keys Animal Control, Shelter and
Operations since March 11, 1998. On January 28, 2018, Monroe County Animal Control denied
HACC request to add a 5-year renewal option to current contract(attached)per Monroe County
BOCC policy to no longer automatically renew contracts once original contract and optional
renewals are exhausted.
Staff request that although the RFP required the use of a selection committee, as there was only one
respondent, that the requirement to convene a selection committee be waived. Staff seeks the
authority to negotiate a contract with the sole bidder, HACC, for the Upper Keys Animal Control
Shelter and Operations contract.
PREVIOUS RELEVANT BOCC ACTION:
January 21, 2020 —Monroe County Purchasing Department opened sealed sole response to
RFP-292-0-2019, Upper Keys Animal Control, Shelter and Operations.
(RFP-292-0-2019 tab sheet attached Bid of$325,000.00)
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C.32
December 8, 2019 -Monroe County BOCC Publishes Notice for Request for Proposal.
RFP292-0-2019 Upper Keys Animal Control, Shelter and Operations —with a
broadcast list on DemandStar inviting 3 contractors to bid. (Broadcast list
attached)
March 11, 1998 BOCC approved Contracts, Renewals, Amendments and CPI-U adjustments
thru with Humane Animal Care Coalition (HACC) for animal control services,
June 30, 2020 shelters and operation.
Current Contract Renewal & 7th Addendum exercising the 5-year additional
period ending on June 30, 2020 is attached
Current Amendment 11 with CPI-U adjustment approved by BOCC on June19,
2019 is $303,578.36 per annum is attached
CONTRACT/AGREEMENT CHANGES:
Upper Keys Animal Control RFP 1 respondent- Current Contractor-Negotiate new contract
STAFF RECOMMENDATION: Approval to waive the requirement to hold selection committee
meeting for RFP for Upper Keys Animal Control Operations, as only one response was received and
approval to negotiate contract with the Humane Animal Care Coalition, Inc. as the sole respondent
to the RFP.
DOCUMENTATION:
!2019.12-02 RFP draft Contract
2019-12-12 broadcast list UK Animal RFP -292-0-2019
2015-05-20-7th Amend- RENEWAL total compensation - cpi deadline -update language
2019-06-19- 1 lth Amend - CPI- DRAFT
2018-01 - 5 year extension request denial
FINANCIAL IMPACT:
Effective Date: TBD—negotiate RFP contract
Expiration Date: TBD—negotiate RFP contract
Total Dollar Value of Contract: TBD—negotiate RFP contract
Total Cost to County: TBD—negotiate RFP contract
Current Year Portion: TBD—negotiate RFP contract
Budgeted: Yes
Source of Funds: Ad Valorem
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: NO If yes, amount:
Grant: NO
County Match: NO
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C.32
Insurance Required: NO
Additional Details:
REVIEWED BY:
Paunece Scull Completed 02/04/2020 12:19 PM
Kevin Wilson Completed 02/04/2020 7:40 PM
Budget and Finance Completed 02/05/2020 8:17 AM
Maria Slavik Completed 02/05/2020 8:28 AM
Kathy Peters Completed 02/05/2020 11:59 AM
Board of County Commissioners Pending 02/19/2020 9:00 AM
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C.32.a
SECTION FIVE
DRAFT CONTRACT
(Operation of Upper Keys Animal Control Shelter and Upper Keys Animal Control)
THIS CONTRACT, entered this day of , 2020, by and between the Board of
County Commissioners of Monroe County, Florida(hereafter"County" or"Board"), and
(hereafter"Contractor").
WHEREAS, County has certain responsibilities under State and County laws to provide animal control
services and enforcement of laws related to animals; and
WHEREAS, it has been determined that it is in the best interest of the residents of and visitors to the
County that a contract be entered into with a private provider of such services;
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NOW THEREFORE, IN CONSIDERATION OF the mutual promises contained herein, the parties M
agree as follows:
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I. TERM OF AGREEMENT:
This agreement shall be effective on July 1, 2020, and end at 12:00 midnight on June 30, 2025. The
term of this agreement shall be renewable in accordance with Section V.
c.
IL AMOUNT OF AGREEMENT/AVAILABIL,ITY OF FUNDS.
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The County, in consideration of the Contractor substantially and satisfactorily performing and carrying
out the duties of the County as to providing animal control services and enforcement of laws related to
animals in Monroe County, Florida, shall pay to the Contractor the sum of
DOLLARS ($ )per year on a reimbursement basis U
equal to 1/12 of this amount or $ per month.
If a reimbursement request is less than the per month reimbursement amount of $ (monthly
amount), the unused balance will be rolled over and available for future month's reimbursement request N
within the annual contract period, but unused funds will not be rolled over to the next contract year.
Monroe County's performance and obligation to pay under this contract is contingent upon an annual N
appropriation by the BOCC. -:
If funds cannot be obtained or cannot be continued at a level sufficient to allow for continued
reimbursement of expenditures for services specified herein, this agreement may be terminated
immediately at the option of the Board by written notice of termination delivered to the Contractor. The C
Board shall not be obligated to pay for any services or goods provided by the Contractor after the
Contractor has received written notice of termination, unless otherwise required by law.
III. PAYMENT:
Payment will be made periodically, on a reimbursement basis, as hereinafter set forth. Reimbursement
requests will be submitted to the Board's designated representative. The County shall only reimburse,
subject to the funded amounts below, those reimbursable expenses which are reviewed and approved
as complying with Monroe County Code of Ordinances, State laws and regulations and Attachment A
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C.32.a
- Expense Reimbursement Requirements. Evidence of payment by the Contractor shall be in the form
of a letter, with attached spreadsheet summarizing the expenses, with supporting documentation (e.g.
copies of invoices) attached. The letter should contain a notarized certification statement. An
example of a reimbursement request cover letter is included as Attachment B. The Contractor's final
invoice must be received within sixty (60) days after the termination date of this contract as shown in
Article I above. If a reimbursement request is less than the per month reimbursement amount of
$ (monthly amount), the unused balance will be rolled over and available for future month's
reimbursement request within the annual contract period, but unused funds will not be rolled over to
the next contract year.
The Contractor may seek a request for reimbursement for annual payment on invoices that cover
future periods, receipt of goods or services (e.g. insurance premiums, monitoring of alarm systems
etc.), but the Contractor must provide a sworn affidavit attesting that any refunds/credits of monies
shall be repaid to the County together with interest calculated pursuant to Sec. 55.03, Fla. Stat., 0
running from the date the monies were paid to Contractor.
c,
After the Board and the Clerk of the Board examine and approve the request for reimbursement, the
Board shall reimburse the Contractor. However, the total of said reimbursement expense payments in
the aggregate sum shall not exceed the annual total amount shown in Article 11 of this agreement.
The Contractor must provide to the County the documentation listed in items(a)through(h)on an annual
basis and upon request by the County. Payments are subject to this information being provided on an
annual basis or upon request by the County: c.
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(a) IRS Letter of Determination indicating 501(c)(3) status and GUIDESTAR printout indicating
current 501(c)(3) status;
(b) Proof of registration with the Florida Department of Agriculture, as required by Florida Statute
496.405, and the Florida Department of State, as require by Florida Statute 617.01201, or proof
of exemption from registration as per Florida Statute 496.406. 0
(c) List of the Organization's Board of Directors; for each board member please indicate when
elected to serve and the length of term of service;
(d) Evidence of annual election of Officers and Directors; 0.
(e) IRS Form 990 from most recent fiscal year with all attached schedules;
(f) Organization's Corporate By-Laws, which must include the organization's mission, board and
membership composition, and process for election of officers;
(g) Organization's Policies and Procedures Manual which must include hiring policies for all staff,
drug and alcohol free workplace provisions, and equal employment opportunity provisions;
(h) Unqualified audited financial statements from the most recent fiscal year for all; if qualified,
include a statement of deficiencies with corrective actions recommended/taken; audit shall be E
prepared by an independent certified public accountant (CPA) with a current license, in good
standing with the Florida State Board of Accountancy. The CPA that prepares the audit must
also be a member of the American Institute of Certified Public Accountants (AICPA);The CPA
must maintain malpractice insurance covering the audit services provided and The County shall
be considered an"intended recipient" of said audit.
Other reasonable reports and information related to compliance with applicable laws, contract provisions
and the scope of services that the County may request during the contract year.
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C.32.a
IV. SCOPE OF SERVICES:
A. The Contractor shall provide all staffing, equipment, and supplies necessary to provide
complete animal control and enforcement services from Mile Marker 70 to Mile Marker MM
112 including Ocean Reef and the Village of Islamorada, on a twenty-four hour, seven
days per week basis, and to operate the Upper Keys Animal Shelter located at 105951
Overseas Highway, Key Largo, Florida 33037, (hereinafter"Shelter" or"service area").
1. STAFF: The Contractor will fully staff, operate, and perform all current
functions of the Shelter, as further identified in the training manual to be
prepared by Contractor; said training manual will be reviewed and approved
by the County Administrator or his designee prior to implementation. The _
Contractor shall provide a list of employees by name and title, including but 6
not limited to, shelter manager(s) and animal control officer(s). Since this
contract is a service agreement, staffing is of paramount importance. U
Contractor shall provide services using the following standards, as a minimum M
requirement:
a. The Contractor shall provide all necessary personnel to provide the services
under this contract. The personnel shall not be employees of or have any
contractual relationship with the County.
b. All personnel engaged in performing services under this contract shall be fully
qualified, and, if required,to be authorized or permitted under State and local
law to perform such services. U_
2. COMPLIANCE WITH LAW: The Contractor shall cooperate with the Monroe
County Health Department and follow all local and state laws, regulations, and procedures,
including but not limited to 64D-3.028, Florida Administrative Code(F.A.C.)- Procedures for
Control of Specific Communicable Diseases and 641316-29, F.A.C.- Animal Control Shelter
Permits.
c,
3. CARE OF ANIMALS:
(a) The Contractor will receive and properly confine all animals that are brought to
the Shelter or which become the responsibility of the Shelter. All animals in the N
custody of the Contractor shall have a constant supply of fresh water and be fed a
diet appropriate for their species,breed, age, and physical condition. Each shelter
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facility has a perimeter fence to confine all animals to the facility grounds and to
restrict wildlife from accessing the property; in this regard, Contractor is not to
place food or water outside of the Shelter's fenced area(s) unless it is in an
appropriate cat or raccoon trap.
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(b) The Contractor shall provide appropriate care for sick and injured animals in its
custody and shall obtain the services of a veterinarian who is licensed by and in
good standing with the Board of Veterinary Medical Examiners for the State of
Florida, for consultations and/or professional services.
(c) The Contractor shall provide the personnel and materials necessary to humanely
euthanize all animals designated for euthanasia by the supervisors or designees of
the Shelter. The primary drug to be utilized for euthanasia shall be sodium
pentobarbital, and the Contractor shall administer euthanasia to those animals
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C.32.a
designated for destruction in a humane manner and consistent with state and
county laws and regulations. The Contractor's personnel who perform euthanasia
will have appropriate certificates attesting to the employee's authority to perform
euthanasia, and copies of the certificates will be forwarded to the County
Administrator or his designee.
(d) The Contractor shall provide heartworm testing to all adoptable dogs, provide
deworming to all adoptable animals, and shall have a program in place for flea
and tick control. The Contractor shall provide FIV and Feline leukemia testing
for all cats retained in the facility for adoption.
4. MAINTENANCE OF PREMISES: The Contractor shall maintain the Shelter,
including kennel areas, cages and euthanasia room, and all equipment in a clean, safe,
and sanitary manner.
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5. ADOPTIONS:
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(a) The Contractor shall ensure that rabies inoculations will be given to all adopted <
and redeemed animals as required by law.
(b) The Contractor will provide an adoption service through the Shelter for the
purpose of securing suitable homes for adoptable animals. The Contractor shall
follow appropriate criteria to insure that each companion animal is given a U-
suitable home through basic screening procedures that evaluate both the animal
to be released and the potential adopter in an effort to assure that the animals
adopted are being placed in long-term homes. The screening procedures shall be
reviewed periodically by the County Administrator or his designee as to form and
practicality. All adoptable animals will be available for inspection by the public
during normal working hours. The Contractor shall utilize the Adoption U
Agreement attached hereto as Exhibit "Gl" unless modified by written and
signed directive from the County Administrator or his designee.
c.
(c) The Contractor shall enforce the provisions of the contract, including, but not
limited to,taking any action necessary to ensure that an adopted animal is spayed
or neutered and licensed prior to releasing the animal or transferring ownership to
its adopter.
6. ISSUANCE OF COUNTY LICENSES: The Contractor will issue license
certificates and corresponding tags for dogs, cats, and ferrets as required by the
Monroe County Code and collect and remit to the County the fees established by the
County Resolutions attached hereto as Exhibit `B." The Contractor will be C
responsible for determining that all requirements have been satisfied by an applicant
prior to issuing a license certificate and shall remit all fees to the County. The license
certificates and corresponding tags are numbered and tracked, and Contractor is
responsible for returning copies of each numbered certificate that is either issued or
voided (including tag for all voids) to the County Administrator or his designee on a
bi-weekly basis.
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C.32.a
7. POLICIES AND PROCEDURES MANUAL: The Contractor shall maintain a
Policies and Procedures Manual for guidance of all staff. At a minimum, it shall set
forth the following:
I. Goals and Objectives of the Organization.
2. Protocols for intake, care, adoption, return to owners, and other disposal of
animals.
3. Protocols for responding to calls for animal control services, whether in the
nature of law enforcement,pick-up of deceased animals, or other.
4. Protocols for daily maintenance of premises and equipment, including vehicles.
5. Training Staff
a) Prerequisites for certain positions
b) Keeping staff current 6
6. Training provided* shall include:
a) Shelter Policies &Procedures (required of all staff, including volunteers)
b) Basic Pet Care
c) Veterinary Health Care
d) Animal Behavior
e) Animal Handling
f) Breed Identification & Characteristics
g) Obedience Training
h) Behavior Problem Solving
i) Counseling Methods U_
j) Conflict Management(required of all law enforcement personnel)
k) Grief Counseling
1) Telephone Manners and Customer Service Skills
*Items a&j must be at least in part provided in a classroom or seminar
type setting, with live or video teaching. All other training may be self-
study, although some in-person or video training is highly recommended.
Training shall be provided appropriate to the position filled by the
worker, whether that worker is an employee or a volunteer.
a.
7. Adoption Guidelines, which shall absolutely require sterilization of all animals c44
prior to release to adopter. Other guidelines shall address, at a minimum:
a. Consultation with the prospective adopter.
b. Prospective adopter's commitment to be responsible for providing care, safe
environment, and veterinary bills for life of the animal
c. Animal's disposition and that of members (human and animal) of the
household to enhance as well as possible the probability of successful
placement.
8. HOURS OF OPERATIONS: At a minimum: the Upper Keys Animal Shelter shall
be open to the public from a.m. to p.m., Eastern Time, day through
day.
Hours of operation may be adjusted only upon mutual written consent of the County and the
Contractor in the form of a contract amendment approved by both parties.
B. ENFORCEMENT SERVICES: The Contractor will provide complete animal control
and enforcement services within the Service Area described above, including, but not limited to:
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C.32.a
1. Training of Animal Control Officers: The Contractor shall provide that all animal control
officers complete the mandatory certification program outlined by Fla.Stat. 828.27 (40 hours of
training curriculum approved by the Florida Animal Control Association); said training shall be
completed on a timely basis after a 90-day probationary period. The Contractor is to provide the
County Administrator, or his designee, with copies of the Animal Control Officer Training
Program Certificates.
2. Emergency services (24-hours per day/7-days a week) for Priority One calls which are:
a. Injured animal;
b. Bite cases;person bit by any warm-blooded creature;
C. Animal bites to other animals;
d. Wild animal in home;
e. Dangerous dog investigations; c
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f. Animal cruelty investigations;
g. Law enforcement requests.
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3. Patrolling service area on a regular and consistent basis; at a minimum, Contractor shall
patrol service area once per week with additional emphasis on areas inhabited by endangered
species.
4. Picking up dogs that are running at-large;
5. Picking up cats or raccoons captured in cat or raccoon traps; Contractor shall notify the
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public of the availability of cat and raccoon traps.
6. Non-emergency animal pick up from residential homes during normal operating hours.
c,
7. Picking up deceased animals along County or City rights-of-way and arrange for proper
disposal in accordance with all applicable laws, regulations, and ordinances.
c.
8. Disposing of any animals that are euthanized or that expire while in the care, custody, or N
control of the Contractor, in accordance with all applicable laws, regulations, and
ordinances. T�;
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9. Investigating all reports of violation of local and state ordinances and regulations relating
to animal control and, when warranted by the facts, contact law enforcement and/or
Monroe County State Attorney's office to consult on Contractor's investigation, issue
citations (Resolution No. 290-2010 and animal control citation form attached hereto in
Exhibit "G3"), and/or prosecute all persons charged with violation of said ordinances C
and regulations, which includes representing Monroe County in court proceedings when
required. Further, upon termination of this agreement, the Contractor shall complete all
cases originated by Contractor including representing the County in court if necessary.
10. Complying with all applicable County ordinances and regulations as well as the laws of
the State of Florida.
C. FEES. The Contractor shall collect and remit to the County all funds that are collected for
fees, such as license certificates, citations, penalties, adoptions, etc. required to be collected
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C.32.a
pursuant to Monroe County Code Sections 4-39, 4-45, 4-46 and 4-66, and Monroe County
Resolution No. 240-2006, as amended by Resolution Nos. 386-2006 and 599-2006, as same may
be amended from time to time; said Resolutions are attached hereto and marked Exhibit `B."
Checks received for these fees shall be made payable to Monroe County and remitted directly to
the County. In this regard, the Contractor shall issue numbered receipts and keep appropriate
records of all funds received and shall provide to the County Administrator or his designee on a
bi-weekly basis copies of daily cash reconciliation forms, daily bank deposit information and
original license certificates that are issued or voided. All funds must be deposited into specific
Monroe County bank accounts,and all requests for waiver of any fines or fees owed to the County
must be submitted in writing on the County-approved affidavit form to the County Administrator
or his designee, said affidavit form is attached hereto and marked Exhibit"G2." The Contractor
shall only charge fees as outlined in Monroe County Resolution No. 240-2006, as amended by
Resolution Nos. 386-2006 and 599-2006, as same may be amended from time to time; said
Resolutions are attached hereto and marked Exhibit `B." The Contractor shall not charge any
fees for services at the Shelter unless approved in writing by the Contractor and the Board of 0
County Commissioners in the form of a contract amendment.
In addition to the transactional fees as set forth in the resolutions and as required to be remitted
to the County pursuant to Sec. 4-39, Monroe County Code, the animal control contractors may
charge animal owner(s) or potential adopter(s) for services, including sterilization pursuant to
Sec. 823.15, Florida Statutes, vaccinations not covered by the County, and any other services
provided to the public which are not required by the County contract. The Contractor shall charge
no more to the public than the average cost of any of the services provided which are not required U_
under this contract.
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D. REPORTS. On a bi-weekly basis, Contractor shall provide the County Administrator or his
designee with copies of all bite reports and citations that are issued. On a monthly basis, Contractor
shall submit a statistical report utilizing the form marked as Exhibit "G4," as same may be
amended from time to time. t�
E. HURRICANE OR OTHER NATURAL DISASTER: In the event of a hurricane or other natural
disaster,the Contractor shall make its best efforts to properly house and care for all animals. In this U_
regard, the Contractor shall designate sufficient staff who will be able to remain in the County to c„
care during the disaster for the animals which have not been evacuated and after the disaster for
animals not evacuated and any animals which are at large. The Contractor will supply those
employees'names, addresses, and telephone numbers to the County Administrator who may, at his
discretion, require the Contractor to have the listed employees remain in the County during and
after a Category 1, 2, or 3 Hurricane or natural disaster.
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F. PETS IN SHELTERS: Contractor shall provide the services designated for the Animal
Control/Shelter Contractor in the Pet Friendly Special Needs Clients Sheltering Plan to provide C
evacuation of pets of Special Needs Clients and assistance with care of said pets.
G. NON-RELIANCE BY NON-PARTIES: No person or entity shall be entitled to rely upon the
terms, or any of them, of this Agreement to enforce or attempt to enforce or attempt to enforce any
third-party claim or entitlement to or benefit of any service or program contemplated hereunder,
and the County and the Contractor agree that neither the County nor the Contractor or any agent,
officer, or employee of either shall have the authority to inform, counsel, or otherwise indicate that
any particular individual or group of individuals, entity or entities, have entitlements or benefits
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C.32.a
under this Agreement separate and apart, inferior to, or superior to the community in general or for
the purposes contemplated in the Agreement.
V. RENEWAL:
The County shall have the option to renew this agreement after the original term, for one (1) additional
five-year period. The contract amount agreed to herein may be adjusted annually in accordance with the
percentage change in the Consumer Price Index (CPI) for all urban consumers (CPI-U) for the most
recent twelve (12) months ending in December of each year. In order to avoid retroactive CPI
adjustments,the Contractor must request in writing CPI adjustments no later than May 31't of each year
for the upcoming contract period of July 1st. Failure to timely request annual CPI adjustments will result
in waiver of the CPI adjustment for that year.
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VI. CONTRACTOR'S LICENSE:
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The Contractor shall secure, maintain, and pay all applicable fees for any permits and licenses necessary
to operate the Shelter; a list of the currently required permits is attached hereto and marked Exhibit"A.'
It is the Contractor's responsibility to maintain all permits and licenses, even those not listed in Exhibit
"A" that may be required.
By signature hereon, the Contractor warrants that it is authorized by law to engage in the performance
of the activities herein described, subject to the terms and conditions set forth in these contract
documents. Proof of such licenses and approvals shall be submitted to the County upon request. The U_
Contractor has, and shall maintain throughout the term of this contract, appropriate licenses and
approvals required to conduct its business, and that it will at all times conduct its business activities in a
reputable manner.
VII. INDEPENDENT CONTRACTOR:
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At all times and for all purposes, the Contractor, its agents and employees are strictly considered to be
independent contractors in their performance of the work contemplated hereunder. As such, the
Contractor, its agents, and employees shall not be entitled to any of the benefits, rights, or privileges of U_
County employees. The provider shall at all times exercise independent,professional judgment and shall c„
assume professional responsibility for the services to be provided. N
VIIL STAFFING:
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Since this contract is a service agreement, staffing is of paramount importance. Contractor shall provide
services using the following standards, as a minimum requirement:
A. The Contractor shall provide at its own expense all necessary personnel to provide the services
under this contract. The personnel shall not be employees of or have any contractual
relationship with the County.
B. All personnel engaged in performing services under this contract shall be fully qualified, and,
if required, to be authorized or permitted under State and local law to perform such services.
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C.32.a
IX. UTILITIES:
The Contractor shall be responsible for payment of all utility charges for the Shelter. All utility accounts
will be held in the Contractor's name.
X. VEHICLES:
No County vehicles are provided.
The Contractor shall be responsible for payment of all fuel, oil, and other supplies necessary to operate
its vehicle(s).
If County funds are used to acquire any vehicles, then upon termination or expiration of the contract
those vehicles will become the property of Monroe County, unless otherwise agreed to by the County.
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XI. HOLD HARMLESS/INSURANCE REQUIREMENTS:
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The Contractor covenants and agrees to defend, indemnify and hold harmless Monroe County Board of <
County Commissioners, and its elected and appointed officers, officials, agents, servants, and employees
from any and all claims, demands,or causes of action for bodily injury(including death),personal injury,
and property damage (including property owned by Monroe County) and any other losses, damages,
costs, penalties, and expenses (including attorney's fees) which arise out of, in connection with, or by
reason of services provided by the Contractor or any of its Subcontractor(s) in any tier, occasioned by U_
the negligence, recklessness, intentional wrongful misconduct, errors, or other wrongful act of omission
of the Contractor or its Subcontractors in any tier, their employees, or agents.
In the event the completion of the project (to include the work of others) is delayed or suspended as a
result of the Contractor's failure to purchase or maintain the required insurance, the Contractor shall
indemnify the County from any and all increased expenses resulting from such delay. t�
The first ten dollars ($10.00) of remuneration paid to the Contractor is for the indemnification provided
for above. U_
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The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements
contained within this agreement.
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Prior to execution of this agreement, the Contractor shall furnish the Owner Certificates of Insurance
indicating the minimum coverage limitations as indicated on the forms identified as ANIMAL E&O,
ED2, GLAnimals, VEHICLE LIABILITY INSURANCE REQUIREMENTS FOR ANIMAL
CONTROL CONTRACT, WC1, Veterinarian Professional Liability and ALL RISK PROPERTY
INSURANCE REQUIREMENTS FOR ANIMAL CONTROL SHELTERS as shown in attached <
Exhibit "C," and all other requirements found to be in the best interest of Monroe County as may be
imposed by the Monroe County Risk Management Department.
General Insurance Requirements
As a pre-requisite of the activities governed by this contract(including the pre-staging of personnel and
material),the Contractor shall obtain, at their own expense,the types and amounts of insurance specified
herein, which are made part of this contract.
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C.32.a
The Contractor will not be permitted to commence any activities governed by this contract (including
pre-staging of personnel and material) until satisfactory evidence of the required insurance has been
furnished to the County as specified herein.
The Contractor shall maintain the required insurance throughout the entire term of this contract. Failure
to comply with this provision may result in the immediate suspension of all activities until the required
insurance has been reinstated or replaced.
The Contractor will be held responsible for all deductibles and self-insured retentions that may be
contained in the Contractor's insurance policies.
The Contractor shall provide, to the County, as satisfactory evidence of the required insurance, either:
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• Certificate of Insurance
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or
• A certified copy of the actual insurance policy.
The County, at its sole option, has the right to request a certified copy of any or all insurance policies
required by this contract.
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All insurance policies must specify that they are not subject to cancellation, non-renewal, material
change, or reduction in coverage unless a minimum of thirty (30) days prior notification is given to the
County by the insurer. N
The acceptance and/or approval of the Contractor's insurance shall not be construed as relieving
The Contractor from any liability or obligation assumed under the contract or imposed by law.
t�
The Monroe County Board of County Commissioners, its employees and officials will be included as
"Additional Insured" on all policies, except for Workers' Compensation and Professional Liability
c.
coverages.
N
Any deviations from these General Insurance Requirements must be requested in writing on the
County prepared form entitled"Request for Waiver of Insurance Requirements" and approved by
Monroe County Risk Management. N
XII. DONATIONS AND GRANTS:
The Contractor shall issue receipts, keep appropriate records, and account separately for all donations
and grants received by Contractor:
(a) At any Monroe County Animal Shelter;
(b) For the benefit of animals in Monroe County; or
(c) Off of Monroe County premises for which the donors have a reasonable expectation that the
funds may be used out of County.
Said donations and grants shall be used by Contractor only for the benefit of animals in Monroe County
or other services not mandated by the contract and may only be applied to the organization's operational
34
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C.32.a
mission within Monroe County, unless there is documentation that the donor wanted the donation to be
used for any mission purpose, whether in or out of the County, or the fundraising advertisements/fliers
and other material make it clear that the funds are to be used outside of the County. In the case of
donations solicited by third parties on behalf of the Contractor, the donating entity must make its
financial records pertaining to the donated funds available to representatives of the Contractor and the
County during regular business hours (Monday through Friday, 9:00 a.m. to 5:00 p.m., excluding
holidays) in order to insure that all monies collected on behalf of the Contractor are in fact donated to
the Contractor for the benefit of Monroe County shelter animals in Monroe County. If a prospective
donating entity is unwilling or unable to comply with the foregoing requirement, then the Contractor
may not accept any donations from that entity.
XIIL FACILITIES AND EQUIPMENT:
6
The Contractor hereby accepts the Shelter facilities and equipment in "as is" condition, and the
Contractor shall allow the County to inspect said facilities and equipment at any reasonable time. In 0
addition, all operating supplies and any additional equipment such as catch-all sticks, cages, and the like M
shall be the responsibility of the Contractor.
�t
A capital asset is tangible property or fixtures estimated to cost or be valued at$1,000 or more. Prior to
purchasing a capital asset with County funds, the Contractor shall notify and seek approval in writing
from the County Administrator or his designee. The Contractor will be required to obtain price quotes
for items above $10,000.00 in accordance with the County's Purchasing Policy. The Contractor may be
required, if directed by the County Administrator or his designee, to obtain for price quotes for items U_
costing less than $10,000.00.
cv
If County funds are used to acquire any capital assets,then upon termination or expiration of the contract
those assets will become the property of Monroe County,unless otherwise agreed to by the County. The
Contractor shall maintain a list of all capital assets even those purchased without County funds, noting r_
whether acquired with County funds or other funding sources and the Contractor shall provide said list U
to the County Administrator or his designee, as amended, when additional capital assets are acquired.
Property acquired with County funds will be inventoried pursuant to Chapter 274, Florida Statutes.
c.
All fixtures, equipment, signs and tangible personal property provided by the Contractor used on the c„
premises by Contractor shall at all times be and remain the property of the Contractor. Contractor shall
have the right to remove any such fixtures, equipment, signs or tangible personal property or any part
thereof,from the premises during the term of this contract,at the expiration thereof or within a reasonable
time thereafter;provided, however that Contractor, in doing so does not cause irreparable damage to the
premises,and further provided that Contractor shall pay or reimburse County for the reasonable expenses
of repairing damage caused by such removal
XIV. INVENTORY:
Prior to commencement of the service contemplated herein, the County shall perform an inventory of
all supplies, materials, medicines and equipment at the Shelter and the inventory lists prepared
therefrom shall be signed by both parties hereto.
XV. CONTRACTOR'S ASSUMPTION OF PREMISES AND CONDITIONS:
The Contractor hereby agrees that he has carefully examined the premises provided by the County and
the district for which he shall provide services and has made investigations to fully satisfy himself that
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C.32.a
such site(s) is (are) correct and suitable for this work and he assumes full responsibility therefor. The
provisions of the Contract shall control any inconsistent provisions contained in the specifications. All
specifications have been read and carefully considered by the Contractor,who understands the same and
agrees to their sufficiency for the work to be done. Under no circumstances, conditions, or situations
shall this Contract be more strongly construed against the Owner than against the Contractor.
XVL MAINTENANCE, IMPROVEMENTS AND CAPITAL ASSETS:
The Contractor shall be responsible for the shelter premises. The Contractor shall:
a) Maintain the Shelter, including kennel areas, cages, and euthanasia room(s) and all equipment in a
clean, safe, and sanitary manner.
6
b) Maintain and be responsible for the costs of repairs to the Shelter buildings, grounds, and equipment
in order to keep same in proper working condition. Prior to commencement of any repairs that will cost 0
more than $1,000.00, the County Administrator or his designee must be notified, in writing, of the cu
proposed repairs and estimated cost. If such repairs are approved by the County Administrator or his
designee,the Contractor shall only pay the first One Thousand and 00/100 ($1,000.00)from its Annual
Contract Payment Amount, as set forth in Section 11 above, the cost regardless of the total cost of said
repairs. The Contractor will accept the facilities and equipment in "as is" condition. All operating
supplies and any additional equipment such as catch-all sticks, cages and the like shall be the
responsibility of the Contractor.
c.
c) Contractor shall have the right during the term of the contract to construct, re-construct, re-model,
paint,decorate, and re-decorate the Shelter;provided however,that all such improvements to the Shelter
by Contractor shall conform to all applicable building codes, regulations, permits, and prior written
approval from the County Administrator or his designee is obtained; written approval by the County
Administrator or his designee shall not be unreasonably withheld. All improvements remaining at the
Shelter at the expiration or upon the termination of the contract shall become the property of the County. U
If at the expiration or termination of the contract the Contractor wishes to leave the improvements or
personal property at the Shelter, Contractor shall obtain written approval from the County. The County
has the sole right to reject the leaving of such personal property and improvements and require the U_
Contractor to remove them from the Shelter. If Contractor fails to remove personal property or c„
improvements that a) Contractor leaves on site and b) the County requests removal, the County shall
have the sole right to remove Contractor's personal property and improvements from the Shelter.
Contractor shall be responsible to reimburse the County for all costs and expenses associated with the
removal and disposal of Contractor's personal property and improvements. -:
If County funds are used to acquire any capital assets, then upon termination or expiration of the
contract,those assets will become the property of Monroe County,unless otherwise agreed to in writing
by the County. C
XVIL FUNDRAISING:
The Contractor may not use the Shelter facilities for fundraising events or for selling merchandise or
services unless requested in writing and approved in writing by the County Administrator and unless the
funds raised, less related costs, are used for the benefit of the animal in Monroe County. Requests for
events shall be requested by the Contractor in writing and approved by the County Administrator in
writing, but may be made for more than one event or sales program at a time.
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C.32.a
In general,the only financial transactions to be conducted at the shelter shall be for collection of Monroe
County fines as listed in Monroe County Code Section 4-39, 4-45, 4-46 and 4-66, and the fees listed in
the Fee Resolutions attached hereto as Exhibit "B," as same may be amended from time to time. Said
fines and fees shall be remitted to the County as set forth in Sec. 4-39 of the Monroe County Code.
Contractor shall account separately for all donations and funds received:
a) At any Monroe County Animal Shelter;
b) For the benefit of animals in Monroe County; and
c) Off of Monroe County premises for which the donors have a reasonable expectation that the
funds may be used out of Monroe County.
Funds raised by the Contractor from fundraising events at the Monroe County shelter and donations
received at Monroe County Animal Shelters shall only be used to benefit the shelter animals in Monroe
County or other services not mandated by the contract and may only be applied to the organization's 0
operational mission within Monroe County unless there is documentation that the donor wanted the M
donation to be used for any mission purpose, whether in or out of the County, or the fundraising fliers
and other materials make it clear that the funds are to be used outside the County.
XVIII. NON-DISCRIMINATION:
County and Contractor agree that there will be no discrimination against any person, and it is
expressly understood that upon a determination by a court of competent jurisdiction that discrimination U_
has occurred, this Agreement automatically terminates without any further action on the part of any
party, effective the date of the court order. County or Contractor agree to comply with all Federal and
Florida statutes, and all local ordinances, as applicable,relating to nondiscrimination. These include but
are not limited to: 1) Title VII of the Civil Rights Act of 1964 (PL 88-352), which prohibits
discrimination in employment on the basis of race, color, religion, sex, and national origin; 2) Title IX
of the Education Amendment of 1972, as amended (20 USC §§ 1681-1683, and 1685-1686), which U
prohibits discrimination on the basis of sex;3) Section 504 of the Rehabilitation Act of 1973, as amended V
(20 USC § 794), which prohibits discrimination on the basis of handicaps; 4) The Age Discrimination
Act of 1975, as amended(42 USC §§ 6101-6107),which prohibits discrimination on the basis of age; 5) U_
The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism
Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or alcoholism;7)The Public Health Service Act of 1912,
El
§§ 523 and 527 (42 USC §§ 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol
and drug abuse patient records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC §§ 3601 et seq.),
as amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans E
with Disabilities Act of 1990 (42 USC §§ 12101), as amended from time to time, relating to
nondiscrimination in employment on the basis of disability; 10) Monroe County Code Chapter 14, <
Article II, which prohibits discrimination on the basis of race, color, sex, religion, national origin,
ancestry, sexual orientation, gender identity or expression, familial status or age; and 11) any other
nondiscrimination provisions in any federal or state statutes which may apply to the parties to, or the
subject matter of, this Agreement.
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C.32.a
XIX. INSPECTION OF BOOKS/RIGHT TO AUDIT AND FACILITIES/AUDIT/ACCOUNTING:
Contractor shall keep and maintain all books, records, and documents directly pertinent to
performance under this Agreement in accordance with generally accepted accounting principles
consistently applied. Each party to this Agreement or their authorized representatives shall have
reasonable and timely access to such records of each other party to this Agreement for public records
purposes during the term of the Agreement and for five (5)years following the termination of this
Agreement. If an auditor employed by the County or Clerk determines that monies paid to the
Contractor pursuant to this Agreement were spent for purposes not authorized by this Agreement, the
Contractor shall repay the monies together with interest calculated pursuant to Sec. 55.03, Fla. Stat.,
running from the date the monies were paid to Contractor.
Right to Audit
6
Availability of Records. The records of the parties to this Agreement relating to the Scope of Services,
which shall include but not be limited to accounting records (hard copy, as well as computer readable 0
data if it can be made available); and supporting documentation; general ledger entries detailing cash M
and trade discounts earned, insurance rebates and dividends; any other supporting evidence deemed
necessary by County or the Monroe County Office of the Clerk of Court and Comptroller (hereinafter
referred to as"County Clerk")to substantiate charges related to this agreement, and all other agreements,
sources of information and matters that may in County's or the County Clerk's reasonable judgment
have any bearing on or pertain to any matters, rights, duties or obligations under or covered by any
contract document (all foregoing hereinafter referred to as "Records") shall be open to inspection and
subject to audit and/or reproduction by County's representative and/or agents or the County Clerk. U-
County or County Clerk may also conduct verifications such as, but not limited to, counting employees,
witnessing the distribution of payroll,verifying payroll computations, overhead computations, observing CD
vendor and supplier payments, miscellaneous allocations, special charges, verifying information and
amounts through interviews and written confirmations with employees, Subcontractors, suppliers, and
contractors representatives. All records shall be kept for ten (10) years after Final Completion of the
Scope of Services. The County Clerk possesses the independent authority to conduct an audit of Records, U
assets, and activities relating to this Scope of Services. If any auditor employed by the Monroe County -
or County Clerk determines that monies paid to Contractor pursuant to this Agreement were spent for
purposes not authorized by this Agreement, the Contractor shall repay the monies together with interest U-
calculated pursuant to Section 55.03, F.S., running form the date the monies were paid to Contractor.
The right to audit provisions survives the termination of expiration of this Agreement.In addition, the
Contractor shall, at its expense, provide the County with an annual audit prepared by an independent
Certified Public Accountant; said audit shall conform to generally accepted auditing standards and shall
be submitted to the County within one hundred twenty(120)days following the close of the Contractor's -:
fiscal year.
The Contractor shall also allow the County to inspect the shelter property, facility, or vehicles at any
reasonable time. C
XX. PUBLIC RECORDS:
Contractor must comply with Florida public records laws, including but not limited to Chapter 119,
Florida Statutes and Section 24 of article I of the Constitution of Florida. The County and Contractor
shall allow and permit reasonable access to, and inspection of, all documents, records, papers, letters or
other"public record" materials in its possession or under its control subject to the provisions of Chapter
119, Florida Statutes, and made or received by the County and Contractor in conjunction with this
contract and related to contract performance. The County shall have the right to unilaterally cancel this
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C.32.a
contract upon violation of this provision by the Contractor. Failure of the Contractor to abide by the
terms of this provision shall be deemed a material breach of this contract and the County may enforce
the terms of this provision in the form of a court proceeding and shall, as a prevailing party, be entitled
to reimbursement of all attorney's fees and costs associated with that proceeding. This provision shall
survive any termination or expiration of the contract.
The Contractor is encouraged to consult with its advisors about Florida Public Records Law in order to
comply with this provision.
Pursuant to Fla. Stat. Section 119.0701 and the terms and conditions of this contract, the Contractor is
required to:
(1) Keep and maintain public records that would be required by the County to perform the =
6
service.
(2) Upon receipt from the County's custodian of records, provide the County with a copy U
of the requested records or allow the records to be inspected or copied within a reasonable time E
at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law.
(3) Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
contract term and following completion of the contract if the contractor does not transfer the
records to the County.
c.
(4) Upon completion of the contract, transfer, at no cost, to the County all public records in
possession of the Contractor or keep and maintain public records that would be required by the
County to perform the service. If the Contractor transfers all public records to the County upon
completion of the contract, the Contractor shall destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. If the Contractor
keeps and maintains public records upon completion of the contract, the Contractor shall meet is
all applicable requirements for retaining public records. All records stored electronically must be
provided to the County, upon request from the County's custodian of records, in a format that is
compatible with the information technology systems of the County.
(5) A request to inspect or copy public records relating to a County contract must be made
N
directly to the County,but if the County does not possess the requested records,the County shall
immediately notify the Contractor of the request, and the Contractor must provide the records to
N
the County or allow the records to be inspected or copied within a reasonable time.
If the Contractor does not comply with the County's request for records,the County shall enforce
the public records contract provisions in accordance with the contract, notwithstanding the
County's option and right to unilaterally cancel this contract upon violation of this provision by
the Contractor. A Contractor who fails to provide the public records to the County or pursuant to
a valid public records request within a reasonable time may be subject to penalties under Section
119.10, Florida Statutes.
The Contractor shall not transfer custody, release, alter, destroy or otherwise dispose of any public
records unless or otherwise provided in this provision or as otherwise provided by law.
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C.32.a
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE
PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF
PUBLIC RECORDS, BRIAN BRADLEY AT PHONE# 305-292-3470
PUBLICRECORDS(&MONROECOUNTY-FL.GOV, MONROE COUNTY ATTORNEY'S
OFFICE 1111 12TH Street, SUITE 408, KEY WEST, FL 33040.
XXL MEDICAL RESEARCH:
In no event shall any animals under the care, custody, or control of the Contractor be given, bartered, or
sold to any medical research company.
6
XXIL CAT/RACCOON TRAPS:
The County hereby leases its cat/raccoon traps to the Contractor for the Contractor to rent to the public
upon payment of a deposit fee. All deposit fees collected by Contractor shall be returned to the renter
upon return of the trap or, if the trap is not returned to Contractor, the deposit fee will be retained by the
Contractor in order to purchase replacement traps. At the end of this agreement, the Contractor will �e
return the same number of cat/raccoon traps to the County as the County had provided at the beginning 0
of this agreement. Nothing herein shall preclude Contractor from purchasing and renting its own cat and
raccoon traps. Contractor shall notify the public of the availability of cat and raccoon traps. CL
XXIIL BREACH OF TERMS BY CONTRACTOR:
cv
The passing, approval, and/or acceptance by the Owner of any defect in the services furnished by the
Contractor, shall not operate as a waiver by the County of strict compliance with the terms of this 2
Contract, and specifications covering the services. County may immediately terminate the Agreement 0
due to any violations by Contractor of criminal statutes governing humane and cruel treatment of
animals. Any other Contractor breach of this agreement shall be governed by the article below on
termination for cause. CL
The Contractor agrees that the County Administrator may designate representatives to visit the facility 9
periodically to inspect Contractor's maintenance of the premises, and care provided to animals. The
Contractor agrees that the County Administrator may designate representatives to visit the facility T-
periodically to conduct random open file evaluations during the Contractor's normal business hours.
XXIV. TERMINATION WITHOUT CAUSE: E
The County may terminate this agreement without cause by providing the Contractor with written notice
of termination at least sixty (60) days prior to the date of termination.
XXV. TERMINATION WITH CAUSE:
The County may terminate this agreement for cause if the Contractor shall default in the performance of
any of its obligations under this agreement. Default shall include the occurrence of any one of the
following events and same is not corrected to the satisfaction of the County within fifteen(15)days after
the County provides the Contractor with written notice of said default:
a. Failure to provide food or water for animals in the custody of Contractor.
40
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C.32.a
b. Failure to procure appropriate veterinary care for any sick or injured animal in the custody
of the Contractor.
c. Failure to administer euthanasia in a humane manner.
d. Failure to maintain the Shelter in a clean, safe, and sanitary manner.
e. Breach of any other term, condition, or requirement of this agreement.
For Contracts of any amount, if the County determines that the Contractor/Consultant has submitted a
false certification under Section 287.135(5), Florida Statutes or has been placed on the Scrutinized
Companies that Boycott Israel List, or is engaged in a boycott of Israel,the County shall have the option
of (1) terminating the Agreement after it has given the Contractor/Consultant written notice and an
opportunity to demonstrate the agency's determination of false certification was in error pursuant to
Section 287.135(5)(a), Florida Statutes, or (2) maintaining the Agreement if the conditions of Section
287.135(4), Florida Statutes, are met.
6
For Contracts of$1,000,000 or more, if the County determines that the Contractor/Consultant submitted
a false certification under Section 287.135(5), Florida Statutes, or if the Contractor/Consultant has been 0
placed on the Scrutinized Companies with Activities in the Sudan List, the Scrutinized Companies with M
Activities in the Iran Petroleum Energy Sector List, or been engaged in business operations in Cuba orb
Syria, the County shall have the option of (1) terminating the Agreement after it has given the
Contractor/Consultant written notice and an opportunity to demonstrate the agency's determination of
false certification was in error pursuant to Section 287.135(5)(a),Florida Statutes, or(2)maintaining the
Agreement if the conditions of Section 287.135(4), Florida Statutes, are met.
XXVI. UNCONTROLLABLE CIRCUMSTANCES
Anv delay or failure of either Partv to perform its obligations under this Agreement will be excused to
the extent that the delay or failure was caused directly by an event bevond such Partv's control, without
such Partv's fault or neRliRence and that by its nature could not have been foreseen by such Party or, if
it could have been foreseen, was unavoidable: (a) acts of God; (b) flood, fire, earthquake, explosion,
tropical storm, hurricane or other declared emergency in the geographic area of the Project; (c) war,
invasion, hostilities (whether war is declared or not), terrorist threats or acts,riot, or other civil unrest in 0
the geographic area of the Project; (d) government order or law in the geographic area of the Project; (e)
actions, embargoes, or blockades in effect on or after the date of this Agreement, (f) action by anv
governmental authoritv prohibiting work in the ReoRraphic area of the Proiect,(each, a "Uncontrollable
Circumstance"). CONTRACTOR'S financial inabilitv to perform, changes in cost or availabilitv of U-
materials, components, or services, market conditions, or supplier actions or contract disputes will not c„
excuse performance by Contractor under this Section. Contractor shall Rive Countv written notice within
7 days of anv event or circumstance that is reasonablv likelv to result in an Uncontrollable Circumstance,
and the anticipated duration of such Uncontrollable Circumstance. Contractor shall use all diligent efforts
to end the Uncontrollable Circumstance, ensure that the effects of anv Uncontrollable Circumstance are "!
minimized and resume full performance under this Agreement. The Countv will not pav additional cost
as a result of an Uncontrollable Circumstance. The Contractor may only seek a no cost Change Order
for such reasonable time as the Owners Representative may determine.
XXVL ASSIGNMENT:
The Contractor shall not assign or subcontract its obligations under this agreement, except in writing and
with the prior written approval of the Board of County Commissioners of Monroe County and
Contractor, which approval shall be subject to such conditions and provisions as the Board may deem
necessary. This paragraph shall be incorporated by reference into any assignment or subcontract and
any assignee or subcontractor shall comply with all of the provisions of this agreement. Unless expressly
provided for therein, such approval shall in no manner or event be deemed to impose any additional
obligation upon the Board.
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C.32.a
XXVII. COMPLIANCE WITH LAW:
In providing all services/goods pursuant to this agreement, the Contractor shall abide by all statutes,
ordinances, rules and regulations pertaining to, or regulating the provisions of, such services, including
those now in effect and hereinafter adopted. Any violation of said statutes, ordinances, rules, and
regulations shall constitute a material breach of this agreement and shall entitle the Board to terminate
this contract immediately upon delivery of written notice of termination to the Contractor. The
Contractor shall possess proper licenses to perform work in accordance with these specifications
throughout the term of this contract.
XXVIII. DISCLOSURE AND CONFLICT OF INTEREST:
A. The Contractor represents that it, its directors, principals and employees, presently have no
interest and shall acquire no interest, either direct or indirect,which would conflict in any manner
with the performance of services required by this contract, as provided in Sec. 112.311, et. seq., 0
Florida Statutes.
C
B. Upon execution of this contract, and thereafter as changes may require, the Contractor shall <
notify the County of any financial interest it may have in any and all contracts with Monroe
County.
XXIX. FINANCIAL RESPONSIBILITY:
a.
The Contractor shall not pledge the County's credit or make it a guarantor of payment or surety for any
contract, debt, obligation,judgment, lien, or any form of indebtedness. The Contractor further warrants
and represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms
of this contract.
XXX. NOTICE REQUIREMENT:
Any notice required or permitted under this agreement shall be in writing and hand delivered or mailed,
postage prepaid, to the other party by certified mail, returned receipt requested, to the following: U-
N
FOR COUNTY:
Monroe County Administrator and County Attorney �;
1100 Simonton Street 1111 12th Street, Suite 408
Key West, FL 33040 P.O. Box 1026
Key West, FL 33041-1026
E
FOR CONTRACTOR:
XXXL TAXES:
The County is exempt from payment of Florida State Sales and Use taxes. The Contractor shall not be
exempted by virtue of the County's exemption from paying sales tax to its suppliers for materials used
to fulfill its obligations under this contract, nor is the Contractor authorized to use the County's Tax
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C.32.a
Exemption Number in securing such materials. The Contractor shall be responsible for any and all taxes,
or payments of withholding, related to services rendered under this Agreement.
XXXIL GOVERNING LAWS:
This Agreement is governed by the laws of the State of Florida. Venue for any litigation arising under
this Agreement must be in the 16th Judicial Circuit in and for Monroe County, Florida. In the event of
any litigation, the prevailing party is entitled to attorney's fees and costs.
XXXIII. PUBLIC ENTITY CRIME STATEMENT:
A person or affiliate who has been placed on the convicted vendor list following a conviction for public
entity crime may not submit a bid on a contract to provide goods or services to a public entity, may not
submit a bid on a contract with a public entity for construction or repair of a public building or public
work, may not submit Proposals on leases of real property to public entity, may not be awarded or 0
perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public cu
entity, and may not transact business with any public entity in excess of the threshold amount provided
in Section 287.017, F.S. for CATEGORY TWO for a period of thirty-six (36) months from the date of
being placed on the convicted vendor list. (CATEGORY TWO: $35,000.00).
XXXIV. SEVERABILITY:
CL
If any term, covenant, condition or provision of this contract (or the application thereof to any
circumstance or person) shall be declared invalid or unenforceable to any extent by a court of competent
jurisdiction, the remaining terms, covenants, conditions and provisions of this contract, shall not be
affected thereby; and each remaining term, covenant, condition and provision of this contract shall be
valid and shall be enforceable to the fullest extent permitted by law unless the enforcement of the
remaining terms, covenants, conditions and provisions of this contract would prevent the
accomplishment of the original intent of this contract. The County and Contractor agree to reform the U
contract to replace any stricken provision with a valid provision that comes as close as possible to the
intent of the stricken provision.
a.
XXXV. BINDING EFFECT: c„
cv
The terms, covenants, conditions, and provisions of this contract shall bind and inure to the benefit of
the County and Contractor and their respective legal representatives, successors, and assigns.
XXXVL ADJUDICATION OF DISPUTES OR DISAGREEMENTS:
E
County and Contractor agree that all disputes and disagreements shall be attempted to be resolved by
meet and confer sessions between representatives of each of the parties. If the issue or issues are still <
not resolved to the satisfaction of the parties, then any party shall have the right to seek such relief or
remedy as may be provided by this contract or by Florida law. This Agreement is not subject to
arbitration.
XXXVIL ATTESTATIONS:
Contractor agrees to execute such documents as the County may reasonably require, to include a Public
Entity Crime Statement, an Ethics Statement, and a Drug-Free Workplace Statement.
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C.32.a
XXXVIII. NO PERSONAL LIABILITY:
No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any
member, officer, agent or employee of Monroe County in his or her individual capacity, and no member,
officer, agent or employee of Monroe County shall be liable personally on this contract or be subject to
any personal liability or accountability by reason of execution of this contract.
XXXIX. SECTION HEADINGS:
Section headings have been inserted in this Agreement as a matter of convenience for reference only,
and it is agreed that such section headings are not a part of this contract and will not be used in the
interpretation of any provision of this contract.
6
XL. AUTHORIZED SIGNATORY: The signatory for the Contractor, below, certifies and warrants 0
that:
E
(a) The Contractor's name in this agreement is its full name as designated in its corporate charter.
(b) He or she is empowered to act and contract for Contractor.
(c) This agreement has been approved by the Contractor's Board of Directors.
c.
Further, Contractor shall, upon execution of this Agreement,provide proof of incorporation and a list of
its Board of Directors.
N
XLL ENTIRE AGREEMENT:
This agreement constitutes the entire agreement between the County and the Contractor for the services is
contemplated herein. Any amendments or revisions to this agreement must be in writing and be executed
in the same manner as this agreement.
a.
XLIL SURVIVAL OF PROVISIONS: N
N
Any terms or conditions of either this Agreement that require acts beyond the date of the term of this
Agreement, shall survive termination of the Agreement, shall remain in full force and effect unless and
until the terms or conditions are completed and shall be fully enforceable by either party. -:
IN WITNESS WHEREOF the parties hereto have executed this Agreement on the day and date
first written above in two (2) counterparts, each of which shall, without proof or accounting for the
other counterparts, be deemed an original contract. C
(SEAL)
Attest: KEVIN MADOK, CLERK BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLOIDA
By: By:
Deputy Clerk Mayor/Chairman
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(SEAL) CONTRACTOR
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C.32.c
AMY NEAVILIN, CPA
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CLERK OF CIRCUIT COURT & COMPTROLLER
MONROE COUNTY,FLORIDA
DATE: June 8, 2015 CL
TO: Beth Leto, Assistant Director
Public Works Division W
ATTN. Alice Steryou
FROM: Amy Heavilin,
Clerk of the Circuit Court
At the April 15, 2015 Board of County Commissioner's meeting the Board granted approval and
execution of Item C5 renewal and seventh addendum to contract with Humane Animal Care Coalition,
Inc. (HACC) to operate the Key Largo Animal Shelter and provide animal control services from Mile
Marker 70 through Mile Marker 112 including Ocean Reef and the Village of Islamorada.
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Enclosed is a duplicate original of the above mentioned executed on behalf of Monroe County for your
handling. Should you have any questions,please feel free to contact me.
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cc: County Attorney T-
Finance
File✓
500 Whitehead Street Suite 101,PO Box 1980,Key West FL 33040 Phone:305-295-3130 Fax:305-295-3663
3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fax:305-289-6025
88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fax:305-852-7146
Packet;Pg.903
RENEWAL AND SEVENTH ADDENDUM TO CONTRACT
BETWEEN HUMANE ANIMAL CARE COALITION,INC.
AND MONROE COUNTY DATED APRIL 18,2007
This Renewal and Seventh Addendum to the Agreement dated April 18, 2007 is entered into this 20th
day of May, 2015, between Humane Animal Care Coalition, Inc., a Florida non-profit corporation,
("CONTRACTOR")and Monroe County("COUNTY").
WHEREAS,the parties entered into an agreement on April 18, 2007; as amended on August 15, 2007,
May 19, 2010,September 21,2011,September 21, 2012,April 16, 2014 and February 18,2015; and CL
WHERAS,Section IV of the agreement between the parties provides the COUNTY with the option to
renew the agreement after June 30, 2015,for one additional five-year period;and W
WHEREAS,the CONTRACTOR has requested a renewal of the agreement; and
WHEREAS, in order to clarify that the reimbursement amount to CONTRACTOR is not to exceed the total
sum of the contract and to ensure that reimbursement request are timely received by the COUNTY,
language under Section II in the agreement is being amended; and
WHEREAS, in order to ensure that the CONTRACTOR's Policies and Procedures adequately address
procedures for CONTRACTOR's staff,the language in Section III SCOPE OF SERVICES, A., paragraph 7 of
the agreement is being revised to allow the County to review and request revisions as needed; and
WHEREAS, in order to provide additional training to CONTRACTOR as may be requested and required by
the County, language is being added to the Contract to allow for such training; and
WHEREAS, in order to clarify obligations and responsibilities relating to animal control investigations,
language under Section III, paragraph B.subsection 9 of the agreement is being amended to require the
CONTRACTOR to contact law enforcement and/or the Monroe County State Attorney's office when
warranted; and
2
WHEREAS, in order to include and update Pet Friendly Shelter Operations as Exhibit"D"to the
Agreement and to require the Contractor to assist Monroe County Emergency Management in volunteer
recruitment, language in Section III, paragraph F. of the Agreement is being revised; and
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WHEREAS,for clarification Section IV is being revised to reflect that the Consumer Price Index(CPI)
adjustment shall be calculated using the CPI for the recent 12 months ending in December of each year;
and
r.
WHEREAS, in order to avoid request for retroactive CPI adjustments, language is being revised in Section
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IV of the agreement to require CONTRACTOR to request CPI adjustments no later than January 31;and LO
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WHEREAS, in order to clarify that the County is an "intended recipient"of all audits, language in Section
XIX of the Agreement is being revised; and
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WHEREAS, pursuant to F.S. 119.0701, language is being added to the Section XX of the agreement to
include public record law requirements;
NOW THEREFORE, in consideration of the mutual promises and considerations,the parties
agree to amend the contract as follows:
1. In accordance with Section IV of the Agreement, the County hereby exercises its option to
renew the Agreement for one additional five-year period. The renewal term shall be
effective July 1, 2015 and end at 12:00 midnight on June 30,2020.
CL
2. Section II AMOUNT OF AGREEMENT/AVAILBILITY OF FUNDS shall be amended to add the
following language:
The total compensation paid to the Contractor for its services under this agreement shall W
not exceed the total contract sum as stated above. Reimbursement requests shall be
received no later than 15 days after the end of the month.
3. Section III SCOPE OF SERVICES,A. paragraph 7. POLICIES AND PROCEDURES MANUAL: shall
be amended to add the following:
The County may review and request revisions to the Policies and Procedures Manual as
needed.
4. Section III SCOPE OF SERVICES, B. ENFORCEMENT SERVICES, Paragraph 1. shall be amended
m
to add the following:
The Contractor shall attend additional training as required by the County. If there is a cost
involved with the training,the County will pay directly for such cost or reimburse for such cost
separate from and not counting against the Contractor's monthly reimbursement amount.
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5. Section III SCOPE OF SERVICES, B. ENFORCEMENT SERVICES, Paragraph 9.shall be amended U
76
to read as follows:
2
9. Investigating all reports of violation of local ordinances,state statutes and other rules and
regulations relating to animal control and,when warranted by the facts,contact law
enforcement and/or Monroe County State Attorney's Office to consult on Contractor's Lu
investigation, and potential criminal investigations and/or prosecution; issue citations
(resolution No. 290-2010 and animal control citation form attached hereto in Exhibit"G3";
and or prosecute all persons charged with violation of said ordinances and regulations,
which includes representing Monroe County in court proceedings when required. Further
upon termination of this agreement,the Contractor shall complete all cases originated by
Contractor including representing the County in court if necessary.
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6. Section III SCOPE OF SERVICES, paragraph F. PETS IN SHELTERS shall be amended to read as T_
follows:
F. PETS IN SHELTERS: Contractor shall provide the services designated for the
Supporting Agencies/Animal Control outlined in the Monroe County Emergency
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Management Pet Friendly Shelter Operations Plan (See Exhibit"D"). Furthermore,
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the Contractor shall assist Monroe County Emergency Management in recruiting
shelter workers from their volunteers to assist with the care of shelterees' pets
7. Section IV RENEWAL shall be amended to read as follows:
The contract amount agreed to herein may be adjusted annually in accordance with the
percentage change in the Consumer Price Index(CPI)for all urban consumers(CPI-U)for the
most recent 12 months ending in December of each year. The Contractor shall request CL
annual CPI adjustments no later than January 315Y of each year for the upcoming contract
period. Failure to timely request annual CPI adjustment will result in waiver of CPI
adjustment for that year. W
8. Section XIX shall be amended to add the following language:
The County is an "intended recipient" of the audits required by this agreement.The CPA
performing said audits shall provide the audits to the County as an intended recipient of the
audit.
9. Section XX Public Record shall be amended to add the following language:
Pursuant to Florida Statute §119.0701, Contractor and its subcontractors shall comply with
all public records laws of the State of Florida, including but not limited to:
(a) Keep and maintain public records that ordinarily and necessarily would be required by
Monroe County in the performance of this Agreement.
(b) Provide the public with access to public records on the same terms and conditions that
Monroe County would provide the records and at a cost that does not exceed the cost c
provided in Florida Statutes,Chapter 119 or as otherwise provided by law.
76
(c) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost, to Monroe
County all public records in possession of the contractor upon termination of this
Agreement and destroy any duplicate public records that are exempt or confidential and LU
exempt from public records disclosure requirements. All records stored electronically must
be provided to Monroe County in a format that is compatible with the information
technology systems of Monroe County.
The County shall have the right to unilaterally cancel this Agreement upon violation of this
provision by Contractor.
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10. The remaining terms of the contract dated April 18, 2007, as amended,and not inconsistent LO
herewith, shall remain in full force and effect. LO
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IN WITNESS WHEREOF,the parties hereto have executed this Renewal and seventh addendum
to the Agreement as of the date first written above.
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(SEAL) `°.,c •��
Attest: A ,CLERK BOARD OF COUNTY COMMISSIONERS
O ONROE COUN FL .E
By: By:
Clerk Mayotlehairman ►S
CONTRACTOR
By: By:
Attest: C�
ci.S�� -
WITNESS Humane Animal Care Coalition, Inc.
Print Name:�c o(?
Title
By: T
WITNESS
Print Name:
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MONROE C, JJ'11,'TY r,TTORNEY
APP O``n€- ,".�.. 7
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CFIRISTIN IM !.,!0;! FRT-BARROWS
ASSISTANT (',-)!-; +"' TTORNEY
Date
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MONROE COUNTY
EMERGENCY MANAGEMENT
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PET FRIENDLY SHELTER
OPERATIONS PLAN
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I. INTRODUCTION
Purpose
The purpose of this plan is to provide standard operating procedures for operation of
the following Primary Shelters as a pet friendly evacuation shelters.
• Key West High School—#4-124& 4-125(Boys& Girls Locker Rooms)
• Sugarloaf School—#3-123 & 1-123 (Boys& Girls Locker Room)
• Marathon High School—#611 (Boys& Girls Locker Room)
• Coral Shores High School -#2-004A,2-110A,2-1108 (Boys Locker Room)
Scope
Overall management, coordination,prioritization and identification of services and
assets needed to support humans and domestic animals being housed together in a
shelter during an emergency or disaster.
II. POLICIES
Authorities
In performing the functions outlined in this operations plan county and municipal
agencies are governed by the authorities of Public Law 93-288, as amended, FS§
252, FS § 768.13 and other rules and regulations governing this agency.
III. AGENCY ROLES AND RESPONSIBILITIES
List of Agencies:
Primary Agencies(To be contacted only by MCEM): o
Monroe County Emergency Management Department (305)289-6418 U
Monroe County Public Works (305)289-4560
Monroe County School District (305)293-1400
Monroe County Fire Rescue (305)289-6088
Support Agencies:
Florida Keys SPCA (305)294-4857
Safe Harbor Animal Rescue of the Keys, Inc. (SHARK) (305)743-4800
Humane Animal Care Coalition, Inc. (305)51-0088 E
Monroe County Sheriffs Office (305)296-2424
Florida Fish and Wildlife Commission (305)289-2320
University of Florida Extension Services (305)292-4501
City of Key West Police Department (305)809-1011 LO
Key Colony Beach Police Department (305)743-5380 LO
Florida Highway Patrol (305)289-2383
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Assignment of Responsibilities:
Primary Agency
Monroe County Emergency Management is designated as the lead agency and is y
responsible for duties under the Emergency Support Function (ESF) 17, as well as the
following:
• Function as the County's representative and liaison with the Emergency
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Operations Center(EOC) for activities and responsibilities carried out by other
support agencies.
• Notify the primary and supporting agencies identified in this plan and implement
all or portions of it.
• Notify,activate and mobilize agencies assigned to the designated pet friendly
shelter locations.
• Coordinate and direct supporting agency actions.
• Provide emergency supplies for animal care.
• Provide and coordinate shelter managers and staff to operate the designated pet
friendly shelters.
• Coordinate the intake and placement of shelterees and their pets at the designated
pet friendly shelters.
• Provide emergency supplies for animal care.
• Coordinate requests for support and additional resources from primary and
supporting agencies and other partner ESFs represented in the EOC.
• Continue to update and refine this plan based on After Action Reports (AARs)
and lessons learned from real world response activation.
Support Agencies
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Support agencies are responsible for the following: 76
• Notification, activation and mobilization of personnel and equipment, when
requested
• Designate and assign people for staffing all facilities as required.
• Provide support for the pets of special needs clients during an evacuation.
• Provide representation when requested by the primary agency of this PFSP
• Coordinate all actions of the support agency with the primary agency when
performing the assigned mission of this plan
• Identify all personnel and resource requirements to preform assigned missions in
excess of the support agencies' capabilities
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Response Requirements
Federal and State assistance to this plan is provided under Public Law 93-288 and
F.S. § Chapter 252. The primary and support agencies of this plan must anticipate
being as self-sufficient as possible during the first 72 hours following an event.
Resource Coordination
This plan will provide human/animal assistance through its primary and support
agencies in coordination with other ESFs to support its missions. This plan will
allocate available resources to each mission based upon priorities identified by the
EOC. Relative to human/animal shelter matters. If animal assistance resources are
locally unavailable,the ESF will directly request assistance from its corresponding
ESF at the State EOC.
All other ESF's will coordinate with the ESF 17 representatives at EOC when
requesting emergency support or disaster assistance. If a conflict of priorities
develops,this ESF will work directly with the EOC's Operations Chief to resolve the
conflict.
Recovery Operations
Although this annex addresses recovery activities of the agencies associated with this
ESF, EOC is responsible for coordinating all recovery activities to provide animal
services to the County, as required. Therefore, recovery operations of this ESF will be
initiated commensurate with emergency priorities within the County and based on the
availability of resources. —
Operating Facilities
Pet Friendly Shelter Teams: U
Shelter teams will serve to augment the general shelter staffing,focus on the care of
for pets in the shelter and will consist of one Animal Enforcement Officer(AEO)and
two volunteers identified prior to event. The rest of the shelter support team will be
made up of volunteers from the individuals sheltering within the facility. The Team
will be stationed at the assigned Primary Staging Area.
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Contractors:
Contractors providing animal services to Monroe County will provide shelter staffing
and ESF 17 staffing if requested by the County EOC.
Note: Monroe County understands that staffing will be stretched during times of
emergency and will work with the Contractor to address the issue in advance. '
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Volunteers:
Volunteers will primarily be used to assist Animal Enforcement Officer(AEO) in the
care of pets at the shelter but in the event that an AEO is not available,will serve as
the lead staff for animal care in the shelter.A volunteer may be an individual who is
affiliated with an existing animal volunteer group or a member of the community,
provided they meet the following criteria: y
■ Be a Monroe County resident.
■ Be 18 years old or older and in good physical condition.
■ Have current picture identification.
■ Have the knowledge and skills to perform basic animal care at shelter facility
■ Be able to write legibly and provide the shelter manager with a report of hours CL
worked and general tasks performed
Pet Friendly Shelter Team Duties include: W
• Logging in animals and owners.
• Checking the registration log for completed forms.
• Sorting animals to group kinds/types.
• Reviewing shelter rules and regulations with evacuees.
• Verifying vaccination records.
• Inspection of animal restraint equipment(cages, pens, collars, leashes)
• Providing support agencies with number of registered animals.
• Identify all animal medications brought into the shelter and insure they are in
controlled location. m
• Issue identification tags and wrist bands for people/carriers/cages and animals.
• Issue cleaning supplies to evacuees as needed and available.
• Placing protective barrier between cages and the floor of the shelter.
Pet Friendly Shelter Team Maintenance Activities include:
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• In April of every year, check supplies in the Shelter Hurricane Kit
o Order any supplies needed.
o Prepare intake logs and forms.
o Walk through all designated pet friendly shelters to document/photograph
conditions and note any damages.
IV. EMERGENCY MANAGEMENT CENTER LEVELS OF ACTIVATION
In the event of an emergency this plan will follow the MCEM Levels of Activation
(1-3). The Monroe County Shelter Coordinator will assess the potential severity and
extent of the areas impacted by the event and will determine the appropriate pet
friendly shelter locations. In the event of a large scale disaster there may be multiple
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shelters assigned.
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Pet-Friendly Shelter Preparations:
Level—Monitoring
1. Review emergency procedures.
2. Review and update organizational plans.
3. Contact support agencies.
4. Identify designated pet friendly shelter facilities.
5. Notify Pet Friendly Shelter Managers and assign duties accordingly.
6. Notify Pet Friendly Shelter Team members and direct them to prepare vehicles
and equipment.
Level 2 -Partial Activation
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Danger is probable within 24 to 36 hours. Staff is briefed and municipal and county
coordination is established. Emergency Information Hotline is activated.
1. All Pet Friendly Shelter Team members are put on stand-by.
2. Pet Friendly Shelter Team members are briefed by Monroe County Shelter
Coordinator with regards to the designated pet friendly shelter locations,
assignments and given a report time.
3. Supply shelters with needed provisions (i.e. dog food, cat food,water, etc.)and
provide resource access to Pet Friendly Shelter Team members.
4. Notify volunteers to remain on stand-by.
Level 1 —Full Activation '
Danger is probable within 12 to 24 hours. Shelters will be opened to the general y
public and operations will begin.
1. Activate and mobilize Pet Friendly Shelter Team members. U
2. Shelters will be opened to evacuees and in-processing will begin.
3. Initiate registration of animals. o
4. Review rules and regulations with pet owners.
5. Verify vaccination records of incoming animals.
6. Inspection of animal restraint equipment(cages, collars, leashes, etc.)
7. Issue identification tags.
8. Provide Shelter Manager with number of animal owners and pets.
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Post Event
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Damage assessment is conducted, appropriately noted and conveyed to the Shelter o
Manager.
Following the direction of the County EOC,the Shelter Manager will direct the Pet
Friendly Shelter Team members to begin to deactivate the shelter by:
• Verifying the all clear has been given by EOC.
• Checking registration log as people leave.
• Prepare area for Public Works to clean and disinfect animal areas of the shelter.
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• Returning moved items to proper place (once area cleansed).
IV DISASTER SUPPLIES/EQUIPMENT IN-COUNTY PET-FRIENDLY
SHELTERS
_Laptop computer/printer
_First aid kits _Nylon leashes
_Fire extinguishers _Animal stretcher
_Pet carriers
_Portable radios _Rubber boots
_Leather gloves
_Clipboards _Waterless hand cleaner,
_Blankets disposable towelettes, and
Catch-poles and nets paper towels
Newspapers
_Standard tool kit for minor repairs _Absorbent materials (such
Bolt cutters as cat litter)
Nylon rope
_Flashlight with battery supply _Radios with extra batteries U
_Plastic carcass bags
_Supply of animal information forms _Manual can openers
_Ball point pens and felt markers _Duct tape
ID bands,tags, or collars _Camera, film, and batteries
_Air filtration masksibandanas _Disposal litter pans
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Pooper Scoopers _Waste disposal containers,
2 each (20 gal)
_Leashes 03
_Cleaning supplies, bleach, _800 MHz radio w/charger
sanifect, buckets,rubber gloves, _Chairs/cots
garbage can liners, brooms,
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hoses,paper towels, antibacterial soap _Office supplies. LO
_Food, dry dog, dry cat, canned dog, canned cat LO
_Bottled water. _Log forms, intake cards,ID
tags
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HOLD HARMLESS AGREEMENT
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HOLD HARMLESS AGREEMENT
I understand and agree that this pet registration form is not a sheltering contract and that there is no
contractual, legal or equitable right to sheltering at the Monroe County Animal Shelter(MCAS)arising
from completion and submission of registration documents or otherwise. I hereby agree to hold
harmless all persons, organizations, corporations, or government agencies involved in the care and
sheltering of my family, my pet(s)and myself at the MCAS and agree to waive any claim against such
persons, organizations, corporations or government agencies involved in the care and sheltering of
my family, my pet(s)and myself at the MCAS. I further agree to indemnify any persons or entities,
organizations, corporations or government agencies which have suffered any loss, damage, or claim
related in any way to the care and sheltering of my animal(s)at the MCAS. I also agree to undertake
the defense of any claim against the County or other governmental agencies, organizations, or
individuals arising out of the sheltering of a pet at the MCAS.
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I have read and accept the above.
Print Name Signature
Date o
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ANIMAL SHELTER REGISTRATION
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Date: Pet Control Number:
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Pet Registration Form
Shelter: Key West ❑ Sugarloaf ❑ Marathon ❑ Coral Shores ❑
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Name of
Pet Owner:
Home Address:
Home Phone: Work Phone:
Email Address:
Pets:
Name Age M/F Spayed Breed Color/Markings
Neutered
Immunization records: YES ❑ NO ❑ v
Pet Medications or Dietary Su[mlements:
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Condition Medication/Dietary Supplement How is it administered? U
The information above will be provided to the animal handler for scheduling medication administration.
CAGE YES NO
FOOD YES NO
FOODMATER BOWLS YES NO
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Pet picked up by: Date: Initials
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PET CONTROL NUMBER LOG
Shelter: Key West ❑ Sugarloaf ❑ Marathon❑ Coral Shores❑
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INCIDENT: DATE:
PC Number OWNER NAME PET NAME cV
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PET OWNER SHELTER AGREEMENT
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AGREEMENT
I, (the owner of the pet(s) listed on the registration form)
understand that an emergency exists and that special arrangements have been made to allow my family
and pet(s)to remain together in this shelter facility.I understand and agree to abide by the pet care
rules contained in this agreement and have explained them to any other family member accompanying
my pet(s)and me.
RULES:
1. My pet(s)will remain contained in its approved carrier except at scheduled times.During scheduled 0.
relief times,my pet(s)will be properly confined with leash, harness or muzzle(if necessary).
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Scheduled times will be strictly adhered to.
2. 1 agree to supply food and bowls for food and water.
3. 1 certify that my pet(s) is current on rabies and all other vaccinations recommended
4. 1 will maintain proper identification on my pet(s)and its carrier at all times. W
5. 1 will permit qualified animal shelter personnel/vet to administer medical care should it become
necessary.
6. 1 acknowledge that my failure to follow these rules may result in the removal of my pet(s)to another
location.I further understand that if my pet(s)becomes unruly,aggressive,shows signs of
contagious disease, is infested by parasites(fleas,ticks, lice,etc.)or begins showing signs of —
stress related conditions, it may be removed to a more appropriate location. I understand that any
decision concerning the care and welfare of my pet(s)and the shelter population as a whole are
within the sole discretion of the shelter manager,whose decision is final.
7. 1 further understand that any damage caused by my pet(s)will be my responsibility.
1 certify that my pet(s) has no previous history of aggressive behavior and has not been diagnosed
with any contagious disease for which it has not received successful treatment.
I hereby agree and hold harmless all persons, organizations,corporations,or government
agencies involved in the care and sheltering of my animal(s).I further agree to indemnify any
persons or entities which may have suffered any loss or damage as a result of the care and
sheltering of my animal(s).
SIGNED
PRINTED NAME DATE U
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Pet-Friendly Hurricane Evacuation Center (PHEC)
Registration Guidelines
Pre-Registration
Part 1
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All residents living in the qualified areas must pre-register their families and their center acceptable
pets(a maximum of three).An adult who will be sheltering at the Pet-Friendly Hurricane Evacuation
Center(PHEC)with his or her pet(s)can call the Monroe County Emergency Management at(305)
299-6018 to receive an application packet by mail, or the applicant can complete the online packet
and mail it to the address provided. Required information will include:
• Name of each family member sheltering at the Center.
• Home address.
• Daytime phone number.
• Evening phone number.
• Cellular phone number.
• Name of pet(s).
• Description of pet(s) including gender/breed/coloring and weight.
• Medical history of pet including all current medication.
• Description of carrier/cage.
Part 2
,
Monroe County Emergency Management will mail a registration packet which includes:
•A tentative acceptance letter. �+
• Part 2 of the application which must be:
•completed in its entirety.
• notarized. 0�
Part 3
2
Applicants must return the following items to be eligible for acceptance into the PHEC:
• Part 2 of the application, completed and notarized.
•A photocopy of the most recent utility bill that reflects the home address provided on the
application. ,
•A picture of each pet being registered (minimum size of Xx 5").
•A photocopy of a picture identification of the adult registering/sheltering at the PHEC.
Acceptable forms of identification are:
•State of Florida Driver's License
•Current United States Passport cv
•State of Florida Identification LO
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Pet-Friendly Hurricane Evacuation Center (PHEC)
Application: Part 1
Complete Name of
Adult Applicant: CL
Home Address:
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Home Phone: Work Phone:
Email Address:
Family Members (first and last name, if different from above):
1 age:
2 age:
3 age:
4 age:
Pets:
Name Age M/F Spayed Breed Color/Markings
Neutered
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Pet Medications or Dietary Supplements:
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Condition Medication/Dietary Supplement How is it administered?
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The information above will be provided to the animal handler for scheduling medication administration.
Crate/Cage info:
Animal type Material Dimensions Access Panel Location
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Pet-Friendly Hurricane Evacuation Center (PHEC) y
Application: Part 2
Instructions
CL
I agree to read all information and follow all instructions as detailed on this registration form. I
understand that failure to do so will preclude my and/or my family's, and my pet's(s')acceptance.
At the end of each paragraph or section there is a box that must be checked acknowledging that
you read, understood, and agree to abide by the provisions therein. This form must be completed W
in its entirety, notarized, and returned by mail to:
Pet-Friendly Shelter Application
c/o Monroe County Emergency Management
490 63`d Street
Marathon, Florida 33050
This form must be signed and dated by an adult who is reporting to the PHEC for sheltering. It is the 0)
responsibility of the registrant to assure receipt of this form by the Monroe County Emergency
Management. This may be done by calling(305)289-6018.
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I have read and accept the above. ❑
The information that I provided during my registration is accurate and complete. I understand that
only those family members and pets pre-registered are allowed into the PHEC.
I have read and accept the above. ❑
I agree to notify Monroe County Emergency Management as soon as possible of any changes in my 0
registrant status. I understand that any changes, additions or deletions, either of persons or animals, 76
must be made prior to a hurricane warning being issued for any one storm.
I have read and accept the above. ❑
I understand that to gain entrance into the shelter I must reside in one of the mandatory evacuation
zones. If my residence changes to an area outside a mandatory evacuation zone, or if I am no longer
residing in a home that has been deemed unsafe by Monroe County, I understand that I (and my
family and pet(s))will no longer be eligible for sheltering at the PHEC.
I have read and accept the above. ❑
I understand that to gain entrance into the PHEC. I must arrive at the PHEC with all items outlined in
the tentative acceptance letter that accompanied this form. ,
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I have read and accept the above. El CD
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Application: Part 2 (continued)
My animal(s)are in good health. I understand that even though pre-registered, if my pet(s) is deemed
a health or safety risk to any person or animal, entrance will be denied. This includes flea or tick
infestation or any active parasitic or fungal infection such as ringworm or mange. I agree to my pet CL
being examined by qualified animal shelter personnel to determine its fitness for entry. I understand
and agree that at all times, regardless of compliance with all requirements, Monroe County still
retains sole discretion in accepting persons and pets to the PHEC. r-
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I have read and accept the above.
My pet(s)will be current on all required vaccinations as noted on the acceptance letter. I will provide
proof of all required vaccinations at check-in as well as current rabies tag(s) as required. I understand
that failure to provide these items will preclude entrance into the shelter.
I have read and accept the above.
I understand and agree that at least one(1)adult family member will reside in the shelter with the
pet(s)at all times and that if at any time my pet(s) is(are) left in the shelter without at least one(1)
adult family member that the animal(s) is then considered abandoned and will be immediately
surrendered to
I have read and accept the above.
I understand and agree that if for any reason my animal is left behind, it is thereby considered v
abandoned and I will be responsible for any and all fees, fines, or monetary remittance payable to
under their adoption, reunification, or euthanasia policy.
I have read and accept the above.
0
I understand and agree that upon entrance to the PHEC access to the animal(s) is limited and will be
allowed contingent upon the needs of the animals, staff, or PHEC staff.
I have read and accept the above.
I understand that the feeding, replenishing of water, and removal of waste materials from the cage is
the responsibility of the adult family member. Immediately upon request of PHEC staff to report to the
animal area, I will do so and perform any feeding,watering, or waste removal necessary.
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I have read and accept the above.
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I understand and agree that this PHEC registration program is not a sheltering contract and that there
is no contractual, legal or equitable right to sheltering at the PHEC arising from completion and
submission of registration documents or otherwise. I hereby agree to hold harmless all persons,
organizations, corporations, or government agencies involved in the care and sheltering of my family, CL
my pet(s)and myself at the PHEC and agree to waive any claim against such persons, organizations,
corporations or government agencies involved in the care and sheltering of my family, my pet(s) and
myself at the PHEC. I further agree to indemnify any persons or entities, organizations, corporations
or government agencies which have suffered any loss, damage, or claim related in any way to the
care and sheltering of my animal(s)at the PHEC. I also agree to undertake the defense of any claim
against the County or other governmental agencies, organizations, or individuals arising out of the
sheltering of a pet at the PHEC.
I have read and accept the above.
Print Name Signature
Date o
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Stamp seal here
Notary Public
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Date
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Pet-Friendly Hurricane Evacuation Center (PHEC)
Tentative Acceptance Letter
Dear Applicant:
This letter serves to acknowledge receipt of Part 1 of your application for the Monroe County Pet-
Friendly Hurricane Evacuation Center(PHEC). For the registration process to be complete, you must CL
fill out and return Part 2 of the application and return it to:
Pet-Friendly Shelter Application
c/o Monroe County Emergency Management
490 63`d Street, Suite 150
Marathon, FL 33050
Failure to return the form negates your application and hurricane evacuation center eligibility. It is
your responsibility to contact the Monroe County Emergency Management at(305)289-6018 to
assure that the form was received and that your registration is complete.
This PHEC is the first of its kind in Monroe County and we are working to assure a successful
operation. However,the success of this pet-friendly hurricane evacuation center depends upon you.
On Part 2 of the application you acknowledged and agreed to certain provisions regarding shelter
management.You are expected to abide by these provisions.Any infraction can result in your
removal from the registration database and denial of use of the PHEC for current and future storms.
You should understand that this letter, your application, or your compliance with all PHEC
requirements do not constitute a binding commitment or contract that you and your pets will be
accepted at the PHEC. The purpose of this application process is to facilitate the accommodation of
applicants. However, everyone should understand that even if they comply with all application
requirements and receive this letter,there is no guarantee or contractual commitment that you and
your pets will be accepted at the PHEC.
If you live in one of the County's hurricane evacuation zones, mobile homes, or in a structure that has U
been deemed unsafe by the County, you must monitor the hurricane event and listen for the
mandatory evacuation order. Upon issuance of a mandatory evacuation order for your area, you
should report to the PHEC with all of the items listed in this letter. It is important to note that opening
of this shelter is at the sole discretion of Monroe County and that you need to have a contingency
plan for yourself and your pet(s) if this shelter is not opened for any reason, or if you and your pet are
not accepted in the PHEC.
Upon arrival at the PHEC, all animals will be examined by a qualified shelter personnel/licensed
veterinarian. The veterinarian will only examine the animal and will not vaccinate or offer medical
treatment. This examination will determine if the animal presents a health or safety risk to any human
or other animal.All proof of vaccinations must be presented at this time.Any animal deemed a risk to
humans or other animals, due to illness or behavioral problems,will not be allowed to enter. It is
imperative that your animal is clean, healthy, and that all vaccinations are up to date. It is within the
County's sole discretion to determine whether any pet will be accepted at the PHEC.
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Items you must bring to the PHEC:
•Valid photo identification and recent utility bill showing current address for adult registrant
• Proof of all current required vaccinations for each pre-registered pet(list appears on page)
•All personal hygiene items, medications, and bedding supplies for each member of your family
•A three(3)day supply of non-perishable food and water for each member of your family and each CL
pet; any medications for each pet.
•Appropriate bowls or dishes for each pet's food and water.
•Appropriate crate/cage for each pet; bedding (specifications are below).
•A sheet or other covering material for each crate to reduce the visual stimuli of the animal. W
•A secure collar and sturdy leash for each dog.
Although we do not list numeric specifications for the size of any one crate or cage, the following
criteria apply for dogs and cats:
Housing must be large enough to allow the animal to stand, turn around, and fully recline. It should be
constructed of wire or heavy plastic and must be well ventilated. Crates/cages excessive in size and
exercise pens are not allowed. Smaller dogs and cats may be housed together as a species as long
as they are fully socialized and the provisions for movement are met for each animal.
All dogs must have the following current vaccinations:
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Rabies
Distemper/Parvo
Bordetella
Coronavirus
All cats must have the following current vaccinations:
Rabies 0
Feline Leukemia 76
Rhinotracheitis
Calicivirus 2
Panleukopenia (distemper)
Ferrets: Housing for ferrets must allow ample room for movement, constructed of wire or heavy
plastic, and allow for the appropriate bedding material without spillage. Up to three(3)ferrets may be
housed together as long as they are fully socialized and the provisions for movement are met for
each animal.
All ferrets must have the following current vaccinations:
Rabies
Distemper cv
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Small mammals: Housing for small mammals(gerbils, guinea pigs, hamsters, mice, rabbits, rats)that
provides space for ample movement. Cages must be chew-proof, such as wire or plastic, and have a
base deep enough to hold appropriate bedding. Small mammals normally housed together may stay
together as long as the aforementioned provisions for movement are met for each animal.
CL
Birds: Cages must allow for adequate movement, minimal flight and be fully ventilated. Up to three(3)
birds may be housed together as long as they are fully socialized. Food and water dishes must be
easily accessible and not require the opening of main access. Covers need to be provided to deter
noise and reduce stress.
Thank you for pre-registering your family and pets. Please review all of the criteria listed in this packet
before submitting and address any questions to Emergency Management at 305-289-6018.
Sincerely,
Irene Toner
Director
Monroe County Emergency Management
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PET SHELTER VOLUNTEER FORMS
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Monroe County Emergency Management Department
Pet-Friendly Shelter Team NAME:
490 63'd Street Suite 150
Marathon,FL 33050
305 289-6018
0
The information in the box below is filled out the first time you volunteer.Then,each time you return,enter on the back side of this log your time M
in and time out.It is very important that these procedures are followed so that MCEMD can properly acknowledge volunteers for the work they _
have done,and to keep our internal records current.If you have any questions about the log,those working in the volunteer sign-in area will be
glad to help you.
TODAY'S DATE:
ADDRESS: CL
STREET:
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CITY/STATE/ZIP CODE:
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HOME PHONE#
NAME OF EMERGENCY CONTACT PERSON
HAVE YOU COMPLETED THE MONROE COUNTY SHELTER MANAGER TRAINING? ❑YES Cl NO
IS THIS THE FIRST TIME YOU HAVE VOLUNTEERED WITH MCEMD?❑YES ❑NO
PLEASE NOTE:IT IS RECOMENDED THAT PET-SHELTER VOLUNTEERS ARE CURRENT ON THEIR TETANUS
VACCINATION BEFORE THEY CAN START WORKING! a'
CHECK WHICH OF THE FOLLOWING VACCINATIONS YOU ARE UP-TO-DATE ON:
❑TETANUS(DATE )❑HEPATITIS A(DATE )❑RABIES PRE-EXPOSURE(DATE )
HAVE YOU COMPLETED THE MONROE COUNTY VOLUNTEER REGISTRATION FORM? ❑YES ❑NO y
IF NO,VOLUNTEERS MUST COMPLETE THIS FORM BEFORE JOINING THE TEAM.
DO YOU HAVE A CURRENT PICTURE I.D.? ❑YES ❑NO
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NAME OF EMERGENCY CONTACT PERSON RELATIONSHIP OF EMERGENCY CONTACT PERSON
HOME PHONE NUMBER OF EMERGENCY CONTACT PERSON
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CHART USE ONLY
❑VOL APP ❑CTY FORM ❑EMG ❑PICT LD ❑CERT ❑LTR ❑TS ❑WS INFO
CONT ¢-
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MCEMD Daily Volunteer Log
EVENT:
SIGN-IN LOG TALLY SHEET
INSTRUCTIONS: ON THE FIRST LINE IN COLUMN "A" FILL IN
THE DATE AND YOUR TIME IN AND TIME OUT, AND THEN
►VOLUNTEER'S NAME: TOTAL YOUR HOURS FOR THAT DAY.CONTINUE TO DO THIS
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FOR EACH DAY THAT YOU VOLUNTEER. IF YOU REACH THE
N SUMMARY OF VOLUNTEER HOURS N BOTTOM LINE OF COLUMN "A" CALCULATE YOUR SUB-
TOTAL AND THEN CONTINUE KEEPING TRACK OF YOUR TIME
IN COLUMN "B." WHEN YOU ARE DONE VOLUNTEERING W►START DATE: ►FINAL DATE: WRITE IN YOUR TOTAL HOURS AND MINUTES AT THE
BOTTOM OF COLUMN"B."
►TOTAL DAYS: /TOTAL HOURS:
COLUMN"A" COLUMN"B"
DATE TIME IN TIME OUT TOTAL DATE TIME IN TIME OUT TOTAL
Mo.&Day A.M.or P.M. A.M.or P.M. Hr.&Min. Mo.&Day A.M.or P.M. A.M.or P.M. Hr.&Min.
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SUB-TOTAL FINAL TOTAL
Pet Friendly Shelter 03/27/2015 27
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MCEMD VOLUNTEER REGISTRATION
By completing this form,you are registering as a volunteer with Monroe County Emergency Management Department. y
DATE LOCATION OF DISASTER
NAME SSN
ADDRESS DRIVERS LIC#/STATE CL
CITY/STATE/ZIP CODE
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HOME PHONE WORK PHONE PAGER CELL
CONTACT RELATIONSHIP
ADDRESS
PHONE CELL
DO YOU HAVE HEALTH
INSURANCE?❑NO ❑YES CARRIER POLICY NUMBER
DO YOU HAVE A CURRENT IF NOT,YOU MUST GET ONE.PROOF OF THE VACCINATION WILL BE NEEDED PRIOR
TETANUS VACCINATION? ❑NO ❑ TO ALLOWING YOU TO VOLUNTEER
YES IF YES.DATE OF LAST TETANUS VACCINATION?
ARE YOU ON LONG TERM
DO YOU HAVE ANY MEDICAL CONDITIONS THAT HCAS SHOULD BE AWARE OF IN
MEDICATIONS? THE EVENT OF AN EMERGENCY?❑NO ❑YES IF YES,EXPLAIN
❑NO ❑YES IF YES,TYPE
DO YOU HAVE ANY MEDICAL
ALLERGIES?❑NO ❑YES IF YES, ARE YOU ALLERGIC TO ANY ANIMALS? ARE YOU AFRAID OF ANY ANIMALS?
EXPLAIN ❑NO ❑YES IF YES,TYPE ❑NO ❑YES IF YES,TYPE
❑DOGS ❑CATS ❑HORSES ❑DONKEYS ❑CATTLE ❑SHEEP ❑GOATS ❑PIGS
❑BIRDS ❑REPTILES-TYPE ❑WILDLIFE-TYPE
❑EXOTIC ANIMALS-TYPE
WHAT PREVIOUS ANIMAL RELATED EXPERIENCE DO YOU HAVE?DOES ANY OF YOUR EXPERIENCE INCLUDE HELPING
ANIMALS DURING A DISASTER? ,
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SHELTER PHONE LOG
FOR
SHELTER MANAGER USE ONLY
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PHONE LOG cv
LOCATION TODAY'S DATE Page_of
TIME YOUR NAME FROM FOR COMMENTS ACTION REQUIRED FOLLOW-UP
(NAMEINUMBER) (NAME/NUMBER) COMPLETED
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SHELTER SUPPLY REQUEST FORM—FOR SHELTER MANAGER ONLY
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24 SUPPLY REQUEST FORM
LOCATION TODAY'S DATE Page_of_ w
REQUESTED BY # ITEM DESCRIPTION PURCHASE SOURCE RECEIVED BY REC'D DATE/ COST
AND COMMENTS AUTHORIZED TIME
IF NEEDED
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C.32.d
11th AMENDMENT TO AGREEMENT
(Operation of the Key Largo Animal Shelter)
THIS IIth AMENDMENT TO AGREEMENT is entered into this 19th day of June,
2019, between Monroe County Board of County Commissioners (County) and Humane Animal
Care Coalition, Inc. (HACC/Contractor), in order to amend the agreement entered into on April
18, 2007, as amended on August 15, 2007, May 19, 2010, September 21, 2011, September 21,
2012, April 16, 2014, February 18, 2015, May 20, 2015, February 10, 2016, June 21, 2017 and
June 20, 2018;
WHEREAS, the parties entered into contract dated April 15, 2007 for the HACC to
provide long-term animal control services and enforcement from Mile Marker 70 through Mile
Marker 112 including Ocean Reef and the Village of Islamorada; and
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WHEREAS, the terms of the original contract provide that the contract amount may be <
adjusted annually by the percentage change in the Consumer Price Index (CPI) for all urban
consumers (CPI-U) for the most recent 12 months available; and
WHEREAS, the contractor, HACC has timely requested a CPI adjustment as allowed
under the agreement; and CL
IN CONSIDERATION of the mutual promises contained herein, the parties hereby agree
as follows:
1. In accordance with Section IV of the Agreement, the annual contract amount is adjusted
by 1.9% for the CPI for all urban consumers (CPI-U) for the most recent 12 months
available ending December 2018 effective July 1, 2019. Effective July 1, 2019, the totalFL
'
compensation paid to the Contractor for its services under this agreement shall be
$303,578.36 per annum or$25,298.20 per month.
2. In all other respects, the remaining terms of the Agreement entered into on April 18,
2007, as amended, and not inconsistent herewith, shall remain if full force and effect.
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Page 1 of 2
11 th Amendment to Agreement
(Operation of the Key Largo Animal Shelter)
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C.32.d
11th AMENDMENT TO AGREEMENT
(Operation of the Key Largo Animal Shelter)
IN WITNESS WHEREOF, the parties have caused these presents to be executed in the
respective names.
Attest:
KEVIN MADOK, CLERK BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By: By: =
Deputy Clerk Mayor/Chairman
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Date:
HUMANE ANIMAL CARE COALITION,
Witness Signature INC.
Print Name Date By:
President
Date: cV
Witness Signature
Address:
Print Name Date
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(Operation of the Key Largo Animal Shelter)
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C.32.e
From: LoSacco-Tina
To: Marsha
Subject: Re: Upper Keys Animal Shelter request for CPI and 5 year renewal option
Date: Thursday,April 5,2018 8:18:34 PM
I apologize, I should have addressed that in my email, as well. I am working with Fleet and
Kevin on this currently.
I'll get back to you with any information I receive.
Sent from my iPhone
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On Apr 5, 2018, at 8:08 PM, Marsha >wrote:
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Dear Tina,
Thank you for the email, and providing the status of the CPI acceptance, and the requested
5 year option rejection by Staff for the BOCC June meeting. As for the disallowed $4.00 CL
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service fee that the Hartford Insurance charged, it is OK with me that it is disallowed.
CL
On another subject, we asked this week what are the Fleet Management plans to replace
the 11 year old County Van we use for Animal Control. We learned there is no funding in
the budget for this replacement, and it was recommended that we speak with Kevin
Wilson. Please let us know what you and Kevin Wilson plan to do concerning this vehicle
replacement.
Hope all is well,
Tom Cr
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In a message dated 4/5/2018 6:07:48 PM Eastern Standard Time, L - g
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Tina c, onroeCounty-FL.Ciov writes:
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Dear Tom,
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Please consider this my official reply to the your CPI adjustment and 5 year
renewal option request sent via email below.' 00
04
I am writing you to inform you that the CPI adjustment has been accepted by
my office and will be presented to the Board of County Commissioners for
their approval at their June 2018 meeting in Key Largo.
However,the 5 year renewal cannot be accepted by my office. As we
discussed, it has been opined by the Monroe County Attorney that contracts'
can no longer be renewed after their original term, plus;any extension allowed
within the original contract.This means that this contract will go out to bid!
some time prior to the end of its term.''
Packet Pg.943
C.32.e
Please, also note that I have attached a disallowed sheet for your March 2018
expense reimbursement request. It seems that there was a typo with one The
Hartford invoices. The invoice is for$6,864.00. However, your request and the
bank statement shows $6,868.00. Monroe County reimbursed the amount of
the invoice.
6
If you have any questions, feel free to contact me.
0
Tina LoSacco
Monroe County BOCC
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KW—305-292-4426 cv
Marathon —305-289-6051
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Cel I —305-304-9458
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We have not hiheritedthe earth from ourparents,
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We are borrowing it from our chiCdren.
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Before printing this e-mail message,ask yourself whether you really need a hard ,
copy.
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PLEASE NOTE:Your e-mail communication may be subject to public disclosure.
Florida has a very broad public records law. Most written communication to or from the
County are public record, available to the public and media upon request.
From: Anna G [mailto:tfgarr aol.com]
Sent: Sunday,January 28, 2018 2:11 PM
To: LoSacco-Tina <LoSacco-TinaCcD Mon roeCounty-FL.Gov>
Packet Pg.944
C.32.e
Cc: Wilson-Kevin <Wilson-Kevin2 Mon roeCounty-FL.Gov>; Kolhage-Danny
<Kolhaee-DannyL Mon roeCounty-FL.Gov>; BOCCDIS2
<boccdis22monroecounty-fl.gov>; BOCCDIS3 <130CCDIS32MonroeCount�-
FL.Gov>; BOCCDIS4 <BOCCDIS4(@MonroeCounty-Fl Gov>; BOCCDIS5
<BOCCDIS5(@MonroeCounty-FL.Gov>
Subject: Upper Keys Animal Shelter request for CPI and 5 year renewal option
Dear Tina,
The attached letter is a request for consideration of CPI adjustment and 5 year c
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renewal option to added to our contract.
Best regards,
Tom Garrettson CL
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Humane Animal r Coalition, Inc. C.32.e
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105961 Overmas Highway
Key Large, Florida 33037
(30 ) 1-0038
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January 28, 2018
Dear Tina LoSacco,
Subject: bequest CPI adjustment and a 5 year renewal option.
Request your consideration for a CPI adjustment beginning July 1, 2018 and a 8 year renewal'
option be added to our contract.
The HACC's current contract with the BOCC continues to freeze the cost to operate the Key
Largo Animal Shelter back to the April 18, 2007 contract price, plus the approved CPI`s. If this 5
year option is approved, it will have the effect of continuing this coat freeze for 18 years, June
30, 2025. This cost containment stands out because of the long history of the HACC not
requiring cost increases outside of CPI's.
How can HACC continue to fully staff and operate the Key largo Animal Shelter at the W
2007 funding level? The answer is simple, Free 2ays and Neuters. Since July 2000, we
have provided 9,658 free spays and neuters to citizens living in our service area.. This has
a direct effect in reducing the average number of animals coming into the Shelter from 1,800 y
each year to 700. Last year the actual number of dogs and cats was 610. This reduction allows
us to easily provide all the animal services at the 2007 funding level, for example: 1) All the
employees are paid an adequate wage with benefits of health insurance, retirement program, N
and paid leave. 2) All animals coming into the Shelter require and receive medical attention. 3)
We do not need to charge extra adoption fees to recover some of the cost of caring for these
animals, (contracts now permit this practice). We consider this "double dipping," since we are
also being paid by the taxpayers to provide this same exact service.. 4) We do not and never LO
have to fundraise to pay for any of the services we provide, the contract pays for all these
services. In summation, we took a different path to managing costs, we focused on TCO
_
reducing the animal population in our service area by providing Free Spays and Neuters
throughout the community. It workedl We can provide the highest level of animal services
under the 2007 contract price, plus CPI's because we addressed the animal population
problem. As for the free spay/neuter program, it has always been privately funded, and we
plan to continue to provide this service to the community at no cost to the taxpayers.
Best regards, _
Thomas Garrettson, President HACC
cc: BOCC, Assistant County Administrator Kevin Wilson
Packet Pg.946