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Item E2F/3 BOARD OF COUNTY COMMISSIONERS C ounty of M onroe Mayor Heather Carruthers, District 3 Mayor Pro Tem Michelle Coldiron, District 2 TheFloridaKeys Craig Cates, District 1 David Rice, District 4 Sylvia J. Murphy, District 5 County Commission Meeting February 19, 2020 Agenda Item Number: E.2 Agenda Item Summary #6504 BULK ITEM: Yes DEPARTMENT: Tourist Development Council TIME APPROXIMATE: STAFF CONTACT: Ammie Machan (305) 296-1552 N/A AGENDA ITEM WORDING: Approval to advertise a Request for Applications for FY 2021 Destination and Turnkey Event Funding ITEM BACKGROUND: A copy of the application and a list of revisions is attached. TDC approved same at their meeting of February 4, 2020 PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval DOCUMENTATION: TDC FY 2021 Event Application FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Qbdlfu!Qh/!21:2 F/3 Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Maxine Pacini Completed 01/29/2020 9:35 AM Christine Limbert Completed 02/03/2020 2:19 PM Kathy Peters Completed 02/03/2020 3:25 PM Board of County Commissioners Pending 02/19/2020 9:00 AM Qbdlfu!Qh/!21:3 F/3/b DATE: February 4, 2020 To: Monroe County Board of County Commissioners FROM: Monroe County TDC RE: Permission to Advertise FY 2021 Destination and Turnkey Event Funding Application Each year the TDC Administrative Office advertises a Request for Applications (RFA) for Destination/Turnkey Event Funding. Attached is a copy of the proposed Request for Application which has been reviewed and approved by Assistant County Attorney Christine Limbert. Also attached is a copy of the RFA schedule and a list of the revisions made to the application. TDC approved same at their meeting of February 4, 2020. Buubdinfou;!UED!GZ!3132!Fwfou!Bqqmjdbujpo!!)Fwfou!SGQ* Qbdlfu!Qh/!21:4 F/3/b DESTINATION/TURNKEY EVENT SCHEDULE FY 2021 TDC APPROVAL TO ADVERTISE:February 4, 2020 BOCC APPROVAL TO ADVERTISE:February 19, 2020 NOTICES SENT TO INTERESTED PERSONSMarch 2, 2020 ADVERTISE RFP:April 1, 2020 thth DAC WORKSHOPS:April7and 8, 2020 70DAYS th DEADLINE:June92020 DAC DEADLINE:July 24, 2020 thth DAC APPROVAL:August 4and 5, 2020 TDC APPROVAL:September 15, 2020 BOCC APPROVAL AFTER OCTOBER 2020 Buubdinfou;!UED!GZ!3132!Fwfou!Bqqmjdbujpo!!)Fwfou!SGQ* Qbdlfu!Qh/!21:5 F/3/b Revisions to FY 2021 Destination/Turnkey Event Funding Application Updated dates throughout the application Pg. 4 and pg. 46 – added language and check box stating that events that require an Agreement with a municipality must have valid Agreement at the time the event will take place Pg. 9-33 – updated data in tables 1, 2, 3 and occupancy tables Pg. 11, 16, 21, 26, 31 – removed “Crowd photos from last event” and added “Social media analytics from last event” from methods used to calculate out-of-county visitors Each DAC was provided the opportunity to review and revise their funding levels: o DAC II added Destination Funding Level of $20,000 (Pg. 17) o DAC’s I, III, IV and V did not make any changes to their funding levels for FY 2021 Pg. 41-45 - added Insurance Check List Pg. 46 – added Insurance Check List to application check list Buubdinfou;!UED!GZ!3132!Fwfou!Bqqmjdbujpo!!)Fwfou!SGQ* Qbdlfu!Qh/!21:6 F/3/b EFTUJOBUJPO0UVSOLFZ!FWFOU! 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Buubdinfou;!UED!GZ!3132!Fwfou!Bqqmjdbujpo!!)Fwfou!SGQ* Npospf!Dpvouz!UpvsjtuEfwfmpqnfou!Dpvodjm!—Eftujobujpoboe!Uvsolfz!Fwfou!Gvoejoh!Bqqmjdbujpo!gps!GZ!3132 Qbdlfu!Qh/!2246 51 F/3/b Jotvsbodf!Difdl!Mjtu! )pomz!bqqmjdbcmf!gps!Fwfout!bqqmzjoh!gps!Uvsolfz!Gvoejoh*!! Jg!bqqmjdbcmf-!qsjou!pgg!Jotvsbodf!Difdl!Mjtu-!dpnqmfuf!boe!jodmvef!bt!qbsu!pg!bqqmjdbujpo Buubdinfou;!UED!GZ!3132!Fwfou!Bqqmjdbujpo!!)Fwfou!SGQ* Npospf!Dpvouz!UpvsjtuEfwfmpqnfou!Dpvodjm!—Eftujobujpoboe!Uvsolfz!Fwfou!Gvoejoh!Bqqmjdbujpo!gps!GZ!3132 Qbdlfu!Qh/!2247 52 F/3/b Buubdinfou;!UED!GZ!3132!Fwfou!Bqqmjdbujpo!!)Fwfou!SGQ* Npospf!Dpvouz!UpvsjtuEfwfmpqnfou!Dpvodjm!—Eftujobujpoboe!Uvsolfz!Fwfou!Gvoejoh!Bqqmjdbujpo!gps!GZ!3132 Qbdlfu!Qh/!2248 53 F/3/b Buubdinfou;!UED!GZ!3132!Fwfou!Bqqmjdbujpo!!)Fwfou!SGQ* Npospf!Dpvouz!UpvsjtuEfwfmpqnfou!Dpvodjm!—Eftujobujpoboe!Uvsolfz!Fwfou!Gvoejoh!Bqqmjdbujpo!gps!GZ!3132 Qbdlfu!Qh/!2249 54 F/3/b Buubdinfou;!UED!GZ!3132!Fwfou!Bqqmjdbujpo!!)Fwfou!SGQ* Npospf!Dpvouz!UpvsjtuEfwfmpqnfou!Dpvodjm!—Eftujobujpoboe!Uvsolfz!Fwfou!Gvoejoh!Bqqmjdbujpo!gps!GZ!3132 Qbdlfu!Qh/!224: 55 F/3/b INSURANCEAGENT'SSTATEMENT Ihavereviewedtheaboverequirementswiththebiddernamedbelow.Thefollowingdeductibles . applytothecorrespondingpolicy PolicyDeductibles Liabilitypoliciesare _OccurrenceClaimsMade Jotvsbodf!BhfodzTjhobuvsf BIDDERSSTATEMENT Iunderstandtheinsurancethatwillbemandatoryifawardedthecontractandwill complyinfull withalltherequirements. 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