Item I1
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BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor Heather Carruthers, District 3
Mayor Pro Tem Michelle Coldiron, District 2
TheFloridaKeys
Craig Cates, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
February 19, 2020
Agenda Item Number: I.1
Agenda Item Summary #6337
BULK ITEM: Yes DEPARTMENT: Planning/Environmental Resources
TIME APPROXIMATE: STAFF CONTACT: Celia Hitchins (305) 289-2505
n/a
AGENDA ITEM WORDING: Approval of a Sole Source contract for Coastal Systems
International, Inc. (CSI) to provide for conceptual permitting for the Boca Chica mooring field.
ITEM BACKGROUND:
In order to address the negative boating impacts associated with the unmanaged anchorage in Boca
Chica Basin, the Board of County Commissioners (BOCC or Board) has pursued
implementation of a public mooring field in this location for several years. In May 2014, Coastal
Systems International (CSI) completed a Feasibility Study evaluating several anchorages
throughout the Keys for potential implementation of a public mooring field. In July 2017, CSI
completed a supplemental Detailed Feasibility Study (Study) that further evaluated the Boca Chica
Basin area. This Study provided additional site-specific data including the distribution of benthic
resources and a bathymetric survey in the proposed mooring field area. The Study also included a
conceptual mooring field design, providing for forty (40)
That Study focused on the Gulf Seafood property as a shoreside facility to the proposed mooring
field, which was later purchased by a private third-party.
Since 2017, the Board has considered a number of alternate properties along the east side of Stock
, and associated amenities to serve
such a public the mooring field. Although no shoreside facility location has been identified at this
time, the Board has recognized the value of expediting the in-water portions of the mooring field
project by proceeding through the permitting pathway while continuing to investigate potential
upland facilities for such a site.
On June 19, 2019, the Board discussed options for permitting a potential public mooring field at
Boca Chica Basin. This discussion included a presentation by CSI regarding various permitting
pathways toward that goal including recommendation for the submittal of a conceptual permit
application to the Florida Department of Environmental Protection (). This type of permit
would: (a.) facilitate the submission of a permit application prior to having an identified and
established shoreside facility, (b.) assist in early-on determining preliminary state agency concerns
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construction phase would still be required at a later point in time) and (c.) help to overall expedite
the goals of achieving this project. The Board approved pursuing a conceptual permit from the DEP.
Staff later requested CSI to provide a proposal for conceptual permitting, based upon the findings of
the permitting pathway review. CSI has provided a proposal for services related to conceptual
permitting preparation, submittal and agency coordination totaling $39,000 (attached). Staff solicited
this proposal with this individual vendor only, as CSI has the strongest familiarity and experience
with the Boca Chica area considering their previous work on both prior feasibility studies. Continued
work with this vendor will allow continuity with the previously contracted and delivered services
and expedite the presently requested services by building upon that prior survey work in preparation
for submitting the conceptual permit application. Therefore, staff is requesting the Board to waive
Purchasing Policy to sole source this service, and to approve the Agreement with CSI.
PREVIOUS RELEVANT BOCC ACTION:
November 2016 - Selection of CSI to develop a detailed feasibility study for a mooring field at Boca
Chica Basin, and waiver of purchasing policy to hire CSI who was the higher priced responding firm
February 2018 - Direction to continue to search for a suitable shoreside facility to serve as a
potential public mooring field at Boca Chica Basin
June 2019 - Approval to pursue a conceptual permit for a publicmooring field at Boca Chica Basin
while a shoreside facility is being pursued
CONTRACT/AGREEMENT CHANGES:
n/a
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
CSI Contract for Conceptual Permitting
Certficate of Insurance
FINANCIAL IMPACT:
Effective Date: Last day on which contract is executed by both parties
Expiration Date: 18 months from legal effective date of contract
Total Dollar Value of Contract: $39,000.00
Total Cost to County: $39,000.00
Current Year Portion: $39,000.00
Budgeted: yes
Source of Funds: Boating Improvement Funds (157-62520-560630)
CPI: n/a
Indirect Costs: none
Estimated Ongoing Costs Not Included in above dollar amounts: n/a
Revenue Producing: n/a If yes, amount:
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Grant: n/a
County Match: n/a
Insurance Required: Yes
Additional Details: funding is dedicated in 560630 for mooring fields
01/22/20 157-62520 · BOATING IMPROVEMENT $39,000.00
REVIEWED BY:
Emily Schemper Completed 01/29/2020 10:51 PM
Peter Morris Completed 01/29/2020 11:16 PM
Assistant County Administrator Christine Hurley Completed
01/30/2020 10:11 AM
Budget and Finance Completed 01/31/2020 3:36 PM
Maria Slavik Completed 02/04/2020 8:47 AM
Kathy Peters Completed 02/04/2020 1:43 PM
Board of County Commissioners Pending 02/19/2020 9:00 AM
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