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Item B02BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: Au ug_st 21.2013 Bulk Item: Yes X No Division: Public Works/Engineering Department: Project Management Staff Contact Person/Phone #: Ann Rister X4439 AGENDA ITEM WORDING: Receipt of monthly report on change orders reviewed by the County Administrator's Office. ITEM BACKGROUND: There were three change orders considered and approved by the County Administrator and/or Deputy Administrator for the period beginning July 1, 2013, and ending July 31, 2013 resulting in a net credit of $50,793.78. There were no change orders denied. PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026 -1998 was adopted in order to provide that the County Administrator may approve separate, non - cumulative change orders for construction projects and professional service contracts in amounts not to exceed $25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly report of all change orders considered by the County Administrator. CONTRACT /AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: N/A TOTAL COST: N/A Indirect Costs BUDGETED: Yes N/A No _ DIFFERENTIAL OF LOCAL PREFERENCE: N/A COST TO COUNTY: N/A SOURCE OF FUNDS: N/A REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year APPROVED BY: County Atty OMB/Purchasing Risk Management DOCUMENTATION: Included X Not Required_ DISPOSITION: AGENDA ITEM # Revised 7/09 W U H W U) O L � A w Z N D r a r m O U W m W W U) Z O U W W W Z a 2 V M M \ n O M \ O O W IL W H O O L fl. a n n M Q1 0 Ln 0 c c= W-, a) � a 1Q a f3 a) CL m E 3� cm m mEo co r i C ++ w E O � y m m a c a)� m m V .O c •II N? y N 'u a +O+ IE E 'O - p C O W a) EQ i t N a) �p C j N Y m N ++ V C V i O m u y .�'+ E C Vl a)1m sm2�,Ego 'O c N Of ,y i U o ° oar m fl' C o ca)�L� m ME R a) M p 3 , a) QV a) a) 7 01 a E+ C c Y S.N O M M M W H o o C U o 0 0 C U c m Y m = O 2 J+ C % 34) cm to Z O Y �o N Y 12 L t 46 Y 'S a� >� IL �, E y w — 7 t L y � Y O 0 N a) v cm 3 0 W m v y c ° cn E L 'm m a) 7 _ U w o N +�+ c c +' m co ++ a) L M N c wm Y v` u Z C, 7 M o N N N n N M O M N N U a� c o c a) c v,Y U_ V E m N W V 0 U U- v m E m rn E V) v Y 0 lL (� 0 Q O L fl. a n n M Q1 0 Ln 0 s MONROE COUNTYANGINEER NG1 PROJECT MA NAGEMENT CONTRA CHANGE ORDER PROJECTTITLI~: CHANGE BORDER NO. 3 Construction of Freaman Justice Center Drug Court Offices INITIATION DATE: 07/01/13 Key West, Ficrida CONTRACT DATE: October 17, 2012 TO CONTRACTOR: D.L. Porter C'onstructor's Inc. 6574 Palmer Park Circle Sarasota, FL 34238 The Contract Is changed as follows' The original (Gontrag_t Su ml (Guaranteed Maximum Price) ........................ ....................$503,840.00 Net oliange by previously authorized Change Orders. - ......... ....... .. ............................$ 6,678.00 The (Contract Sum (Guaranteed Maximum Prics) prior to this Changa order was ............. $ 510,278.00 The (Contract 8um1 (Guaranteed Maximum Price) will be inoreas (decreased) (unchanged) by this Change Order ... .... $ 2,720.00 The new (Contract Sum) (Guaranteed Maxli�aum Price) including this Change Carder Is— .,..$ 612,998.00 The Contract Time will be (Increased) (decreased) (unchanged) by .................................. N/A The date of Substantial Completion as of the date ofthis Change Order Is .................. June 1, 2013 Detailed description of change order and jusilflcatlon: This chancre Order is .b4% of the ortainal contract Not valid until signed by Ownot Architect (if apnlicghle), and Contractor 1. ARCHITECT: 7!1/2 013 Currie $oYrards ft ArCthitec Dale CONTRACTOR: COURT ADMINISTRATOR DIRECTOR PW /ENGINEERING: DIRECTOR PROJECT MANAGEMENT; 7 N ?1191 -y 2eI � .., lute COUNTY /DEPUTY ADMINISTRATOR Change Order Attachment per Ordinance No. 004 -1999 • Change Order was not included in the original contract specifications. Yes ® No ❑ If Yes, explanation: The automatic flush valve toilet needed to be replaced by an elongated tank toilet to allow for a dye used by the Drug Court for testing purposes. Condensation was causing leakage in the storage room where there is no Air Conditioning. Adding a supply and return diffuser will eliminate the condensation and cool the room. • Change Order was included in the original specifications. Yes ❑ No If Yes, explanation of increase in price: • Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes ® No ❑ If no, explanation of why: • Change Order is correcting an error or omission in design document. Yes ❑No Should a claim under the applicable professional liability policy be made? Yes ❑ No Explain: z wh D t�� �j o�g P O�Lr 1 'd tl 3 , constfuctors, Inc July 1, 2013 Via E -mail: yoiigtio-johiiiiie@nionroecouiity-fl.gov Johnnie Yongue Project Management Dept. Historic Gato Cigar Factory 1100 Simonton St., Suite 2 -216 Key West, FL 33040 RE: Freeman Justice Center — Drug Court Offices Request for Change Order Dear Johnnie: The following is our formal request for the changes that have been discussed over the past couple weeks. My previous emails provided breakdowns for the individual numbers along with copies of the subcontractor's proposals. Tidwell PIumbing labor & material $ 732.00 Drywall repair & paint @ toilet 375.00 TEM Mechanical 1,450.00 DL Porter's OH & P 128.00 Bond 1.3% 35.00 Total Change request $ 2,720.00 We cannot restock the toilet so when it's removed we will turn it over to the County. As instructed, we will get this work started as soon as possible. Should you have any questions, please let me know. Sincerely submitted, D.L. PORTER CONSTRUCTORS, INC. C. Marshall White Vice President CMw /pj Innovation on a Solid Foundation J 6574 Palmer NO( Circle, Sarasota, Florida 34238 �� Office (941) 929 -9400 Fax (941) 929 -9500 diporter.corn Change Order Date: June 26, 2013 Phone: Customer: c/o DL Porter Mobile: Installation Address: Freeman Justice Center, New Drug Court Offices Fax: (941) 929 -9400 (Office) Mailing Address: Email: marshall @dlporter.com This form, when properly executed by both parties and their agents, constitutes a contract between Terry L. Tidwell Plumbing and the Owner as designated below, at the price, terms and conditions herein set forth. This Change Order is considered an extension to the Contract already in place between both parties. • Install American Standard Colony FitRight Right Height Elongated 10" Rough -In Toilet. Labor: 5 hours $450.00 Toilet $232.32 Materials $50.00 Note: Cutting of wall by Terry L. Tidwell Plumbing, Inc. Patching of wall by others. Contractor Proposes to Furnish Materials & Labor With The Above Specifications For The Sum of: $732.32 Payment Schedule as Follows: • TBD Submitted by: Terry L. Tidwell Plumbing, Inc. And South Wind Pools This Change Order may be withdrawn if not accepted within 30 (Thtrt days. Acceptance of Change Order As stated in the above specifications, the costs, materials, and specifications are satisfactory and are hereby accepted. I authorize the contractor to perform the work as specified and payments will be made as summarized above. Customer Signature: Date: TE !1..._ &_ Mechanical _ Service's 31425 SW 202 Avenuc Homestead, FL 33030 Tel-.305-984-2683 Email tcnicii%ironmcntal a yahoo.coin I-Xleb ti «3 ,x-. June 20, 2013 R.L. Porter Constructors, Inc. 6574 Palmer Park Circle Sarasota, FL 34238 Attn: Marshall White Re: Freeman Justice Center New Drug Court Offices COR -001 Add of two Supply Air Grilles & 1 R/A Grille Please review and approve our COR # 001. We have provided the cost for the change in our scope of work, in response to the requested additional supply air and return air diffusers in the storage room. Our direct cost with the allowable profit and overhead for this additional work is 1450.00 One Thousand Four Hundred Fifty Dollars Zero Cents If you have any questions please do not hesitate to contact us. Sincerely, T.E.M. Environmental & Mechanical Services, Corp. Thomas E McKechnie Vice President MEMORANDUM TO: Board of County Commissioners From: Roman GaAesi County Administrator Date: July 9, 2013 RE: Change Order Attached is a proposed change order for DL Porter Constructor's Inc. (Change Order #3 is for a increase of $2,720.00 for replacing an automatic flush valve toilet with a tank toilet to allow proper usage for Drug Court purpose and install supply and return air diffusers in the storage room to eliminate condensation around pipes. According to the ordinance adopted by the Board of County Commissioners, proposed change orders are to be presented to members of the Board of County Commissioners prior to approval, assuming they are within the Administrator's prescribed limits. Change orders not within the Administrator's authority are placed on the BOCC agenda. The Adm n?stra intends to approve this change order on Wednesday, July xo, 20 3. C 2 Roman Gastesi County Administrator OF:= ONROE COUP / NGINEERING PR OJECT A4MAGEmENT CO NTRACT CHANGE ORDER PROJECT TITLE: CHANGE ORDER MU: 2 Construction of a Near Stock Island Fire Station INITIATION DATE. 05114113 TO CONTRACTOR: CONTRACT DATE- October 17, 2012 Burke Consfrucfion Group, Inc. 10145 W 10' Street Daml, FL 53172 The Contract is changed as follows: The original (Con ct Surat (Guaranteed Maximum Price) ............................................ $3,256,250.00 Net Change tiYprev►ousiy authorized Changeardsra .... ..........:... . .. ...... .. ..$ 3,995.76 The (Contract Sum) (Guaranteed Ma)drnurn Price) prior to this Change order was ............. $3,260,14,5.76 The (Contract Surn) (Guaranteed Maximum Price) will be (ncreased) decree (unchanged) by tins Ch Order ...... ,$ (40,268.42) The new (ContZact.Sum1 Mwdmum Price) Including this Change Order is ....... $3,219,917.34 The Contract Tine wilt be (inereased) (deereasnd) funchanam Oy. ... .............................. N/A The date of Substantial Completion as of ttte date of his Change Order is ....... ............0eeember'10, 2013 Detailed description of change order and jusFfication: ARCHITECT: CONTRACTOR: W �! - 7 0 3 tdw ctlon , Ino- fnc_ — ,-?� t�s 0IRE=C` OR PROJECT MANAGEMENT: David R 1-111, '3G' peke DIRECTOR PUBLIC WORKSIENGINEERING 0, Za�3 K r ry Date COUNTYIDEPUTY ADMINISTRATOR: Rornait n&s a — *iffi ie Frederick Date Change Order Attachment per Ordinance No. 004 -1999 • Change Order was not included in the original contract specifications. Yes ® No ❑ If Yes, explanation: The original specifications included a tubular type of roof truss system which was unavailable to the Contractor. The newly proposed 96 gauge truss system continues to meet the industry standard. • Change Order was included in the original specifications. Yes ❑ No If Yes, explanation of increase in price: • Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes ® No ❑ If no, explanation of why: • Change Order is correcting an error or omission in design document. Yes []No Should a claim under the applicable professional liability policy be made? Yes ❑ No Explain: METALITE TRUSS SYSTEMS OF FLORIDA, INC,, LIGHT GA[IGE STEEL TRUSSES AND ROOF DECK SYSTEI+�IS FLORIDA LICENSE #1CBC060440 www.METALITETRUS S.com Tel: 561 -478 -8119 9264 Corral View Lake Worth, Florida Fax: 561- 478 -8109 Change Order Credit DATE: May 14, 2013 PROJECT: Stock Island Fire Station LOCATION: Stock Island, Fl. ATTENTION Burke Construction Group, Inc. Al We hereby issue a credit from the original intended PROPOSED amount for "Tube Steel Trusses" as per the original bid documents for the referenced project to the current purchase order for "Pre- Engineered Light Gauge Trusses ". This credit is not to be deducted from the current purchase order # 1210 -05120 now considered the agreement between Metalite Truss systems of Florida, Inc. & Burke Construction Group, Inc. for the referenced project and scope of work and only constitutes the difference as it relates to the truss portion of the work between the original proposed amount and the current agreed amount. TOTAL CREDIT FOR THIS CHANGE: $40,670.00 THIS CHANGE ORDER REQUEST MUST BE SIGNED BY AN OFFICER OF THE COMPANY Bud Partlow President / Metalite Truss Systems of Florida, Inc. Accepted By: Date: Page 1 of 1 Page 1 of 1 i Transaction Date: 01/07/2013 Mon - Transaction Description:. FKAA.ONLINE UTILITY KEY WEST FL WWiN.FKAA.COM Description MISC. PRODUCTS Cardmembet Name: D MART' Z ` Amount $: 200.79 '- Doing Business As: FKAA UTILITY PAYMENT Merchant Address: 1100 KENNEDY DR : - - - - - KEY WEST FL 33040.4021. r � - Reference Number. . alp OSt 40aD320 s t a,;6tner Category: rte` lI �j � ��-� � ►� t�$� 7�- �C.'a�. � t �" -21 2�p -7 ei i 3 https: / /online.americanexpress com /inyca/estmt/us /print_doc.html 5/14/2013 Ct?(l``? d 2� Page 1 of 1 Transaction Date: OV072013 Mon Transaction Description: - FKAA ONLINE UTILITY KEY WEST FL - V*W..FKAA.COM Description MISC. PRODUCTS . CardmemberName: - DAyID TINEZ Amount S: /20D 79 Doing Business As: F JLITYPAYMENT Merchant Address: 1100 KENNEDY DR - KEY WEST FL 33040 -4021 UNITEDSTATES Reference Number: .320130080454050322 Category: Other gfiIilies w https:H online. americanexpress. com /myca/estmt /us /print_doc.litml 5/14/2013 MEMORANDUM TO: Board of County Commissioners From: Roman Gastesi County Administrator Date: July 9, 2013 RE: C7lange Order Attached is a proposed change order for Burke Construction Group, Inc. (Change Order #2 is for a decrease of $4o,67o.00 for changes of the roof truss system from a tubular type to a 16 gauge square metal truss system. According to the ordinance adopted by the Board of County Commissioners, proposed change orders are to be presented to members of the Board of County Commissioners prior to approval, assuming they are within the Administrator's. prescribed limits. Change orders not within the Administr authority are placed on the BOCC agenda. The Administrator intends to approve this change order on Wednesday, July io, 2oi3. Roman Gasi County Administrator OF:= MON CONT RACT *, ,R PROJECT TITLE: AAA Compliance Segment #3 TO CONTRACTOR: Pe&o Falcon Electrical Contractors, Inc. 3f 160 Avenue C Big Fine Key, PL 33443 The Contract is- changed as fellows_ CHANCE ORDER NO.- 2 INITIATION DATE. 47/37/13 CONTRACT DATE: August 15, 2412 The original (Contract Sum) (Guaranteed Maximum Prue) .................... ........................ Net change by previously authorized Change Orders ... .................. .................I........,..,$ 0.00 The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was .............$ 259,833.38 The (Contract Sum (Guaranteed Ma)imum Price) will be (increased) decre (unchanged) by this Change Order ....... $ (13,245.36) The new (Contract SU M) (Guaranteed !!Ma)imum Prig) including this Change Order is ....... $ 246,588.00 The Contract rime will be (increased) (decreased) Lqn change by ... ............................... N/A The date of Substantial Completion as of the date of this Change Order is ...................August 11, 2013 Detailed description of change order and justification: This change Order is - 5.098% of the od = final con act p rice. Not valid until signed by Otamer Arch if a licablq and Contractor CONTRACTOR: DIRECTOR PROJECT MANAGEMENT: DIRECTOR PUBLIC WORKS /ENG: COUNTYIDEPUTY ADMINISTRATOR: ro Fia. n Electrical Cant actors, Inc, R. Hill CaC '� 0,7/ A; Z //3 ze— G 0i _T vale Ofreyisions. Change Order Attachment per Ordinance No. 004 -1999 • _ Change Order was not included in the original contract specifications. _ Yes ®_ No ❑ If Yes, explanation: The original contract specifications are revised to reflect current conditions at each site. Further renovations to some facilities are required for ADA Compliance. Additional items from the ADA Transition Plan (for each facility) are included into the Scope of Work. • Change Order was included in the original specifications. Yes ❑ No If Yes, explanation of increase in price: • Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order, Yes ❑ No If no, explanation of why: There is no Project Architect hired by Monroe County on this project; • Change Order is correcting an error or omission in design document. Yes ❑No Should a claim under the applicable professional liability policy be made? Yes ❑ No Explain: Pedro Falcon Electrical Contractors, Inc. 31160 Avenue C, Sig Pine Key, FL 330434516 (305) 872 -2200 • Fax (305) 872 -2219 -falcoyiel@bellsoutli.net CGC 1507617 / EC 0001491 / Iw C 13003416 Request for Change Order July 17, 2013 Project: ADA Segment #3 Change Order Request No: 2 Description: Existing site conditions at each facility resulted in reductions of the scope of work and unforeseen conditions. Other ADA transition plan items were included in order to provide a more complete finished project for ADA compliance renovations at each facility. See breakdown below for cost and justifications. Contractor retains overhead and profit items at 25% of amount in cost spreadsheets from the RFP bid documents for each item. These sheets are attached. All credits include the 1.5% Bond. Facility 41: Key Largo Animal Shelter. Credit: Page 2 Item #2 - Delete New Visual Alarm......... ($563.86 — $116 O &P) ..............<$447.49> JUSTIFICATION: NO EXISTING FIRE ALARM SYSTEM IN FACILITY. Debit: Paint Interior Accessible Bathroom and Provide & Paint Baseboards ............. . .........$439.16 JUSTIFICATION - CONTRACTOR TO PAINT ENTIRE ACCESSIBLE BATHROOM AND PROVIDE AND PAINT NEW WOOD BASEBOARDS TO COMPLETE RENOVATIONS TO THE ADA ACCESSIBLE RESTROOM. (11aterials $70,37, Labor $327.96, PF'EC O$Pa 5% $40.83 Work Per formed) Balance rr Facility #I: $ -8.33 industrial • Commercial • Institutional • Utility Established 1985 Facility #3: Plantation Key Government Center Annex — Jerry Ellis Building Credit: Page 17, Item # 1 - Delete Elevator Call Button Relocation ... ($1,512.91 — $312.25 O& P) .................. ..............................< $1,200.66> JUSTIFICATION — PER ARCHITECT CALL BUTTON IS MOUNTED AT A COMPLIANT HEIGHT. NO WORK REQUIRED Credit: Page 17, Item Field Notes Under Item #1 Delete Reworking_ Existing Water Fountain ...... ($426.38 — $ 88.00 O &P) . .................... ...................... <$338.38> JUSTIFICATION — EXISTING PLUMBING HAS BEEN CAPPED AND LOCATION HAS BEEN BOARDED UP BY PUBLIC WORKS AFTER CONTRACT AWARD DATE. Credit: Page 20, Item #21 -26 & Field Notes Delete All Work in the Men's & Unisex Restroom (Drug Court) ...... ($3,191.53 — $658.70 O& P) ... .................... <$2,532.83> JUSTIFICATION - THESE ITEMS HAVE BEEN REMOVED FROM SCOPE BECAUSE OF CONFLICTS WITH DRUG COURT SECURITY PROCEDURES FOR DRUG TESTING AND ADA DESIGN GUIDELINES AND FLORIDA BUILDING CODE. Debit: Provide Audible Signal in Hoist Way and Reprogram Elevator Doors ........................ $1,639.79 JUSTIFICATION - CONTRACTOR TO PROVIDE AUDIBLE ALARMS AND VISUAL NOTIFICATION FOR ELEVATOR ON ACCESIBLE ROUTE TO SECOND FLOOR. (Changed Site Condition) (PFEC Labor $341.70,0 &P @5% $78.09 Management only) (Subcontractor Labor $1,109.09, Mark Up @ 10% $110.91) Debit: Provide and Install Water Fountain ......... ............................... ......................$1,656.07 JUSTIFICATION — CONTRACTOR TO PROVIDE AND INSTALL NEW ADA COMPLIANT HI -LO UNIT. RFP INDICATED REWORKING EXISTING FOUNTAIN HOWEVER, EXISTING FOUNTAIN BECAME INOPERABLE AND WAS REMOVED BY PUBLIC WORKS AFTER THE CONTRACT AWARD DATE. (Changed Site Condition) (PFEC Materials $10643, Labor $347.93, 0 &P @ 10% $46.57 Work Performed) (Subcontractor Materials $811.13, Labor $236.62, 0 &P @ 10% $107.39) Debit: Repair Primer Trap Feed from Lavatory Drain in both Men's and Women's Restroom .....$607.34 JUSTIFICATION — UNDERSINK PLUMBING DOES NOT COMPLY WITH CURRENT FLORIDA BUILDING CODE. PRIMER TRAP FEEDS ARE REQUIRED TO BE HARD PLUMBED. (Unforeseen Condition) (PFEC Labor $213.45, O &P @5% $28.92 Management only) (Subcontractor Materials $123.01, Labor $208.03, 0 &P @ 10% $33.93) Debit: Provide Under Lavatory Plumbing Protection both Men's and Women's Restrooms ......$132.05 JUSTIFICATION - UNDERSINK PLUMBING PROTECTION REQUIRED BY ADA CODE TO COMPLETE RENOVATIONS TO THE ADA ACCESSIBLE BATHROOM. (IDENTIFIED BY THE ARCHITECT) (PFEC Materials $76.55, Labor $43.22, 0 &P @ 5% Each $12.28 Work Performed) Balance @ Facility #3: $ -36.62 Facility #4: Plantation Key Government Center - Courthouse Credit: Page 27, Item #5 Delete Counter Work at Judge Ptomey's Chambers..... ($1479.08 — $305.27 O& P) ................ .................... <$1,173.81> JUSTIFICATION: TENANT REQUESTED NOT REWORKING THE SERVICE COUNTER. Debit: Wireless Intercom and Signage per Tenants Request at Judge Ptomey's Chambers ....... $385.31 JUSTIFICATION — CONTRACTOR TO INSTALL WIRELESS INTERCOM SYSTEM AND ADA COMPLIANT SIGNAGE FOR ADA ASSISTANCE. (PFEC Materials $193.50, Labor $155.99, O &P @ 5% Each $35.82 Work Performed) Credit: Page 29 Item #13 & 20and Field Note, Page 30 Item #25 and Field Note, and Page 31 Item #33 and Field Note. Delete Rework of Bathroom Partitions in 1St and 2 nd Floor Restrooms ...($7,508.33 — $1,549.65 O &P) ................ .................... <$5,958.68> JUSTIFICATION — DUE TO AGE AND EXISTING CONDITION OF PARTITIONS MATCHING EXISTING MATERIALS IS NOT POSSIBLE. Debit: Demo Existing and Provide and Install New Bathroom Partitions 1 St and 2 nd Floor Restrooms ........................ ......................$6,933.61 JUSTIFICATION — DUE TO EXISTING PARTITIONS AGE AND CONDITION A MATERIALS MATCH WAS NOT POSSIBLE. CONTRACTOR TO REPLACE THE EXISTING PARTITIONS MAKING ALL RESTROOMS ADA COMPLIANT AT THE FACILITY. (PFEC Materials $26.88, Labor $1,327.87, O &P @ 5% Each $138.86 Work Performed) (Subcontractor Materials $3,509.09, Labor $1,43636, O &P @ 10% $494.55) Credit: Page 30, Item #21 Delete Doorway Rework at Rear Restroom Area 6 (Courtroom A)... ($2,211.17— $456.36 O &P) ............... .................... <$1,754.81> JUSTIFICATION - THIS ITEM WAS REMOVED FROM .SCOPE DUE TO A CONFLICT WITH FLORIDA STATUE REQUIREMENTS FOR JURY ACCOMMODATIONS. Credit: Page 32, Item Field Note Delete Counter Work at Room 202...($2,038.63 — $420.75 O &P) ........................................ .................... <$1,617.88> JUSTIFICATION - TENANT REQUESTED NOT REWORKING THE SERVICE COUNTER. Debit: Wireless Intercom and Signage per Tenants Request at Room 202 .. ........................$385.31 JUSTIFICATION — TENANT REQUESTED NOT REWORKING THE SERVICE COUNTER. CONTRACTOR TO INSTALL A WIRELESS INTERCOM SYSTEM AND ADA COMPLIANT SIGNAGE FOR ADA ASSISTANCE. (PFEC Materials $193.50, Labor $155.99, O &P @ 5% Each $35.82 Work Performed) Credit: Page 34, Item #54 Delete New Visual Alarm... ($704.10 - $145.32 O& P) ...................... <$558.78> JUSTIFICATION - NO EXISTING FIRE ALARM SYSTEM. Debit: Rework Two (2) Additional Counters at the Clerk of Courts Area ...... ......................$1,800.00 JUSTIFICATION — WHILE WORKING IN THE FACILITY, IT WAS REQUESTED BY THE CLERK OF COURTS OFFICE THAT WE ACCOMODATE AN ADA EMPLOYEE. EACH WINDOW SERVES A DIFFERENT PURPOSE WITHIN THE CLERKS OFFICE. IN ORDER TO MAKE CLERK OF COURTS AREA FULLY COMPLIANT WITH ADA GUIDELINES ALL COUNTERS REQUIRED TO BE ADJUSTED. (PFEC Materials $1,281.70, Labor $350.96, O &P @ 5% Each $167.34 Work Performed) Debit: Rework Women's Restroom Door 2" d Floor ...... ............................... ............$571.50 JUSTIFICATION — DOOR WORK REQUIRED FOR ACCESSIBLE ROUTE AND MAKING RESTROOMS ADA COMPLIANT AT THE FACILITY. THIS ITEM IS A DISCREPANCY IN THE TRANSITION PLAN AND WAS THEREBY NOT INCLUDED IN THE RFP. (PFEC Materials $257.56, Labor $260.81, O &P @ 5% Each $53.13 Work Performed) Balance @ Facility #4: $- 988.23 Facility #5: Plantation Key Detention Center Credit: Page 41 Item #1, 3 & 4 Delete Door Closers ... ($1,037.61 — $214.15 O &P) ............. <$823.46> JUSTIFICATION — UNDER ADA GUIDELINES FOR A SECURE FACILITY ALL DOORS ARE OPERATED BY OFFICERS/ ESCORT. REMOVE FROM SCOPE Credit: Page 41 Item #5 & 6, Page 42 Item #7, 8, & Field Note Delete Work in Holding Cell #2 ...($4,130.07 - $852.410 &P) .............. .................... <$3,277.66> JUSTIFICATION — SCRIVENERS ERROR IN RFP IDENTIFIED CELL #2 AS THE MENS HOLDING CELL. IT IS ACTUALLY CELL #5 AND WILL NEED TO BE ADDRESSED IN FUTURE ADA SEGMENT. Credit: Page 42 Item Field Note Delete Folding Shower Stall Bench in Dorm #4...($624.27 - $128.84 O &P) ........................... ...................... <$495.43> JUSTIFICATION - FACILITY MANAGER REQUESTED THAT THE SHOWER BENCH NOT BE INSTALLED FOR SECURITY/ SAFETY REASONS. CONTRACTOR VERIFIED WITH ARCHITECT, SHOWER BENCH IS NOT REQUIRED FOR ADA COMPLIANCE. Credit: Page 42 Item #9 & 10, Page 43 Item # 11, 12, & 13 Delete Work in Women's Accessible Restroom ... ($1,842.99 - $380.37 O &P) .................<$1,462.62> JUSTIFICATION — NO WOMEN'S ACCESSIBLE RESTROOM IN FACILITY. (Changed Site Condition) Balance @ Facility #5: $- 6,059.17 Facility #6: Plantation Key Public Works /Social Services Credit: Page 47 Item #1 Delete Office Lock Functions of Hardware... ($177.19 - $36.57 O &P) ................................. ...................... <$140.62> JUSTIFICATION - FACILITY MANAGER REQUESTED THE DOOR HARDWARE BE PASSAGE ONLY - NO LOCKS. Credit: Page 47 Item #5 and Page 48 Item #9 & 13 Delete New Visual Alarms ... ($1,361.21 - $280.94 0 &P) ...................... <$1,080:27> JUSTIFICATION - NO EXISTING FIRE ALARM SYSTEM. Debit: Provide New Transaction Window .......................................... ............................... $480.71 JUSTIFICATION — RFP INDICATED LOWERING EXISTING SERVICE WINDOW. EXISTING SERVICE WINDOW WAS NON - COMPLIANT. CONTRACTOR TO INSTALL NEW ADA COMPLIANT SERVICE WINDOW FOR SOCIAL SERVICES. (PFEC Materials $268.75, Labor $167.27, O&P @ 5% Each $44.69 Work Performed) Debit: Provide Under Lavatory Plumbing Protection Both Restroom ........... ........................$132.05 JUSTIFICATION - UNDERSINK PLUMBING PROTECTION NOT INCLUDED IN RFP HOWEVER REQUIRED BY ADA CODE TO COMPLETE RENOVATIONS TO THE ADA ACCESSIBLE BATHROOM. (IDENTIFIED BY THE ARCHITECT) (PFEC Materials $76.55, Labor $43.22, O &P @ 5% Each $12.28 Work Performed) Balance @ Facility #6: $- 608.13 Facility #7: Plantation Key Senior Center Credit: Page 53 Item #6 Delete New Visual Alarm... ($449.13 - $92.70 O &P) ................... <$356.43> JUSTIFICATION - NO EXISTING FIRE ALARM SYSTEM Credit: Page 54 Item Field Note Delete New Visual Aide Software ... ($513.59 - $10600 O &P) ................. ...................... <$407.59> JUSTIFICATION - VISUAL AIDE SOFTWARE REMOVED FROM SCOPE. MONROE COUNTY I.T. SERVICES TO ADDRESS. Credit: Page 53 Item #5 and Page 54 Item Field Note Rework Side Wall Grab Bars ... ($343.28 - $62.24 O &P) ...................... ...................... <$281.04> JUSTIFICATION — RFP STATED TO PROVIDE 36" GRAB BAR BEHIND TO TOILET IN BOTH RESTROOMS AND TO REWORK SIDE WALL GRAB BARS. PER ARCHITECT, CODE REQUIRES 42" GRAB BARS AT SIDE OF LAVATORY AND ALL BARS TO BE BETWEEN 33 "- 36" AFF. Debit: Provide and Install Two (2) 42" Grab Bars Relocate Existing Grab Bars .....................$532.10 JUSTIFICATION - CONTRACTOR TO RELOCATE 36" GRAB BARS AND PROVIDE AND INSTALL NEW 42" ADA COMPLIANT GRAB BARS AND PATCH AND REPAIR. (Changed Site Condition) (PFEC Materials $198.88, Labor $283.75, O &P @ 5% Each $49.47 Work Performed) Balance @ Facility #7: $- 512.96 Facility #8: Plantation Key Roth Building Credit: Page 58 Item #3 Delete Duplicated Fire Extinguisher Line Item... ($556.38 - $114.83 O &P) ................... <$441.55> JUSTIFICATION - DUPLICATE OF LINE ITEM IN RFP. Credit: Page 58 Item #4 Delete Duplicated Drinking Fountain Line Item ... ($847.94 - $175.01 O &P) .................. <$672.93> JUSTIFICATION - DUPLICATE OF LINE ITEM IN RFP. Credit: Page 60 Item #16 Delete lower Sink in Exam Room ... ($589.28 - $121.62 O &P) .................. ...................... <$467.66> JUSTIFICATION - DESIGNATED ACCESSIBLE EXAM ROOM HAS COMPLIANT FIXTURES. SINK TO BE REMOVED FROM SCOPE. Debit: Provide New Hardware for Toilet Partitions .............................. ........................$358.49 - JUSTIFICATION -- DUE TO AGE AND CONDITION OF EXISTING HARDWARE REUSE WAS NOT POSSIBLE. CONTRACTOR TO REPLACE HINGES WITH ADA COMPLIANT SELF CLOSING HINGES AND REPLACE EXTERIOR DOOR PULLS WITH ADA COMPLIANT PULLS TO ENSURE ADA ACCESSIBLE RESTROOMS. (PFEC Materials $199.95, Labor $125.21, O &P @ 5% Each $33.33 Work Performed) Debit: Provide 2 Additional Signs ................... ............................... ........................$198.55 JUSTIFICATION — ADDITIONAL DIRECTIONAL SIGNAGE IS REQUIRED IN THE LOBBY TO IDENTIFY THE ACCESSIBLE ROUTE TO THE RESTROOMS AND THE CONFERENCE ROOM. CONTRACTOR TO PROVIDE SIGNAGE INORDER TO PROVIDE A MORE ADA COMPLIANT FACILITY. (PFEC Materials $129.00, Labor $51.09, O &P @ 5% Each $18.46 Work Performed) Balance @ Facility #8: $4,025.10 Facility #9: Key Largo Public Library Credit: Page 69 Item #6, 7 & Field Note, Page 70 Item #8, 9, and Field Note Delete Work in Men's and Women's Accessible Restrooms ... ($2,773.07 - $572.33 O& P) ................... .................... <$2,200.74> JUSTIFICATION — PUBLIC WORKS HAS A SCHEDULED PROJECT COMPLETING A RENOVATION ON THESE FACILITIES. DUPLICATE WORK DELETED FROM CONTRACTORS SCOPE. Debit: Replace Transom Mullions on Both Sets of Entry Doors ............... ......................$2,935.80 JUSTIFICATION — EXISTING CONDITIONS AT LIBRARY FALL OUTSIDE OF RFP SCOPE. IN ORDER TO INSTALL NEW DOORS BOTH TRANSOM MULLIONS MUST BE REINFORCED AS THEY ARE THE INTEGRAL SUPPORT FOR THE PIVOT PINS WHICH DIRECTLY EFFECT TO PERFORMANCE OF THE NEW DOORS. DUE TO THE AGE OF THE SYSTEM REPLACEMENT IS NOT AN OPTION. CONTRACTOR RECOMMENDS THE COUNTY TO CONSIDER REPLACEMENT OF ENTIRE STOREFRONT SYSTEM IN THE NEAR FUTURE. (PFEC Materials $215.00, Labor $647.40, O &P @ 5% Each $88.40 Work Performed) (Subcontractor Materials $450.11, Labor $1,350.34 O &P @ 10 $184.55) Debit: Re -key Entry Doors to Rear Door Keying System ........................ ........................$217.35 JUSTIFICATION — REQUEST BY TENANT THAT ALL LOCKS BE KEYED TO THE EXISTING SYSTEM AS SHERRIFFS DEPARTMENT, FIRE DEPARTMENT, AND EMPLOYEES ALL HAVE ISSUED KEYS FOR THE REAR STOREFRONT DOOR KEYWAY. (PFEC O &P @ 5% $10.35 Management only) (Subcontractor Labor $187.76 O &P @ 10% $19.24) Debit: Replace Door Hardware on Door from Hallway to Assembly Room . ........................$138.43 JUSTIFICATION — IN ORDER FOR FACILITY TO BE FULLY COMPLIANT THE HARDWARE ON THIS DOOR NEEDS TO BE REPLACED FOR ACCESSIBLE ROUTE FROM THE ASSEMBLY ROOM TO THE RESTROOMS. (PFEC Materials $81.58, Labor $43.98, O &P @10% $12.87) Balance @ Facility #9: $1,090.84 Facility #10: Key Largo Tax Collector's Office Credit: Page 75 Item Field Note Delete Water Fountain ... ($3,688.54 - $761.28 O &P) .......................... .................... <$2,927.26> JUSTIFICATION - MOUNTED UNIT NOT FEASIBLE. OCCUPANCY DOES NOT REQUIRE MOUNTED WATER FOUNTAIN. Balance @ Facility #10: $- 2,927.26 Facility #13: Harry Harris Park (Beach and Ball Field) Credit: Page 88 Item #12, 13, 14, 15 and Field Note Delete All Work at Beach Restrooms ... ($2,901.24 - $598.79 O& P) ......... .................... <$2,302.45> JUSTIFICATION - ITEMS REMOVED FROM SCOPE. RENOVATIONS TO THE BEACH RESTROOMS TO BE DONE BY PUBLIC WORKS UNDER SEPARATE CONTRACT AND PROJECT. Debit: Provide Under Lavatory Plumbing Protection Both Restroom ........... ........................$132.05 JUSTIFICATION - UNDERSINK PLUMBING PROTECTION REQUIRED BY ADA CODE TO COMPLETE RENOVATIONS TO THE ADA ACCESSIBLE BATHROOM. (IDENTIFIED BY THE ARCHITECT) (PFEC Materials $76.55, Labor $43.22, O&P @ 5% Each $12.28 Work Performed) Balance @ Facility #13: $- 2,170.40 TOTALCREDITS .............. ............................... ......................$- 32,921.03 TOTALDEBITS .......................................... ............................... $ 19,675.67 Contract Change Order Subtotal ......................... .............................$- 13,245.36 Net Credit Amount of Request for Change Order No. 2: ........................... $-13,245.36 Additional Time Requested for Change: None Respectfully Submitted, Kristie Kajfasz Project Manager �1 42 a� tO w O . ' 6 ' m � ° o rs c�� -� 0 ui.�: s� p ZE$ 1 R6 cm � LU cn u un 5 . W 1 , D � W �0 a 0 Lu I F-Ii 0 (D z D ra ui 171 UD H U) �D r LIP, f3 C3 401 (Al 1.0 14 as diEliff E Cl � N d"y � � t" c3 �j � � iJ7 �J ��� 06 R A 0 CD a So 0 E 4 .& V cm 0 C14 4 C cs d, 0 Ix Ix —9 a 0 w 0 ly La E - 4 r- CL E fA 'D 60 0 u 0 v fl IPA- F I r- I "17 fa c L) 6Q E L6 A? 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C M 'm E O N V i O w � O O c a U _ C C CC v C (D •V m i 03 `*- o U c V M y v O CL C C W V '; J y w O Q Y CD C O j y O O L O d co y 0 i �C C N (n _N Q C) A e .0 7 0) C .a aa) U O •� ® O> O E U V U® A O N cn �_ K O E O a Q. . 0 q- 0) . m cn O U Q O C� O�� m O O .y U 0 O = tC cm O Q > O t ❑ 0 M U � O 0 t Y Y Y= a r N CO d• LO W 1` 00 C) O r T r N r M r >+ > >+ >+ A >+ >+ >+ >+ > >+ >+ A a� C> � • C1 ca • C1 ns C> La C) LC C� Lo C� R1 •tJ L� .V LO V � C� Rf C� La I CJ cC a. LL LL LL U. LL LL LL. u- u- LL. LL U. LL U O i O U cd O U U a� w c O U co U- 0 a� n MEMORANDUM TO: Board of County Commissioners From: Roman Gastesi County Administrator Date: July 25, 2013 RE: Change Orders Attached proposed change order for Pedro Falcon Electrical Contractors, Inc. Change Order #2 for the ADA Compliance Segment #3 is for a decrease of $13,245.36 due to reductions in the scope of work resulting from unforeseen conditions and /or changed site conditions at each facility. (See attached for details) According to Ordinance 026 -1998 adopted by the Board of County Commissioners, proposed change orders are to be presented to members of the Board of County Commissioners prior to approval, assuming they are within the Administrator's prescribed limits. Change orders not within the Administrator's authority are placed on the BOCC agenda. rrx�..c as The Administrator intends to approve this change order on -F=riday July ?Z, 2013. Roman Gastesi County Administrator RG /ac