Item B14 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 8/21/13 Division: _County Administration
Bulk Item: Yes X_ No _ Department: Information Technology
Staff Contact Person/Phone#: Bob Ward 453-8792
AGENDA ITEM WORDING:
Approval to advertise for proposals for the Network Switching Equipment Project. This project
will replace aging switching infrastructure as phase 1 of the replacement of the County's
telephone system.
ITEM BACKGROUND: Information Technology wishes to solicit bids for networking switching
equipment from vendors as part of phase 1 of the project to replace the County's aging phone system.
The latest draft of the RFP is attached as background for this item. Once responses are opened, staff
will review them, score them and provide a recommendation to the Board to select the winning vendor
at a subsequent meeting.
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: Advertising cost INDIRECT COST: $0.00 BUDGETED: Yes X No
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: Advertising Cost SOURCE OF FUNDS:_Primarily Ad Valorem
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH_50 Year 0
R)l pitz- Er--
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required_
DISPOSITION: AGENDA ITEM#
Revised 7/09
MONROE COUNTY BOCC
REQUEST FOR PROPOSALS
FOR
NETWORK SWITCHING
EQUIPMENI/ *
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KEY WEST, MONROE COUNTY FLORIDA
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BOARD 01 COUNTY COMMISSIONERS
\ \ MGeorge Neugent, Mayor, District 2
I.-leather Carruthers, Mayor Pro Tem, District 3
Danny L. Kolhage, District 1
/ David Rice, District 4
Sylvia J. Murphy, District 5
• COUNTY ADMINISTRATOR
Roman Gastesi, Jr
CLERK OF THE CIRCUIT COURT DIRECTOR OF IT
• Amy L. Heavilin Robert R. Ward, Jr.
Network Switching Equipment
GENERAL,SPECIFICATIONS
TABLE OF CONTENTS
Section 00030 Notice of Calling for Proposals
Section 00100 Instructions to Proposers
Section 00200 Proposal.Form
Section 00300. Scope of Work
Section 00400 Draft Contract
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END TABLE OF CONTENTS
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Page 2 of 59 . TABLE OF CONTENTS 000001-1
Network Switching Equipment
SECTION 00030
NOTICE OF REQUEST FOR PROPOSALS
NOTICE OF REQUEST FOR PROPOSALS
NOTICE IS HEREBY GIVEN TO PROSPECTIVE PROPOSERS that on/DATE SET
BY PURCHASING/ at the Monroe County Purchasing Office, the Board of County
Commissioners of Monroe County, Florida, will open sealed proposals for the following:
NETWORK.SWITCHING EQUIPMENT 1 ,.t
KEY'WEST, MONROE COUNTY FLORIDA
RFP-IT-2013-01 \ 1 ,\.,,
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Requirements for submission and the selection criteria may be requested from DemandStar
by Onvia at www.demandstar.corn OR www.monroecountybids:com or call°toll-free`at 1-
800-711-17.12. The Public Record is available at the Monro\County :Purchasing-Office
located at the Gato Building, 1100 Simonton Street, Room ,1-213\Key,West, Florida. A
non-mandatory pre-proposal conference will be heldon/DATE TO BE DETERMINED BY
IT/at 10:00 a.m. at 1200 Truman Ave, Key West'FL. ,
( \ / \
All Responses must be sealed and 'must`be."submitted to the Monroe County. Purchasing
Office. _ /(,, / j
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Publication dates
Reporter (xx) .f
Keynoter (XX) Xl*X1XX
Citizen • (XX) X/XX/XX
Page 3 of 59 NOTICE OF CALLING FOR PROPOSALS 00030-1
1 I
SECTION 00100
INSTRUCTIONS TO PROPOSERS
To be considered, Proposals must be made in accordance with these Instructions to Proposers.
ARTICLE 1
DEFINITIONS
1.1 Terms used in these Instructions to Proposers:-which\are defined in the General
Conditions, shall have the same meanings or efinitions `as•assigned to them in the
General Conditions.
1.2 A Bid is a complete and properly signed proposal to.provide the'required equipment for
the sums stated therein, including any Owner Options.or Alternates,stipulated therein;
and submitted in accordance with the Proposal/Documents. In\this'Reuest for
Proposals, Bid means Proposal.
1.3 Addenda are written or graphic instruments^issued by the Owner, its agents, employees
or VENDORs prior to the receipt of Proposals, which modify or interpret the Proposal
Documents by additions, deletions, clarifibations or corrections. .
•
1.4 Bidder is a person or entitywho sub o rpits-a-Propsal. �';
1.5 Proposal Documents include.the Notice of 'Calling for Proposals, Instructions to
Proposers,Bid Proposal,/Pre-Bid Substitutions, Scope of Work, and other sample
Proposa�nd contract-forms and 'the proposed;Contract Documents including any
addenda-issued prioro receipt of"Proposals. The Contract Documents proposed for the
goods and services consist of the Standard-Form of Agreement (a sample of which is
attached herein), Gene al Conditions;`Supplementary Conditions, Public Construction.
/B.\nd`if required, Supplemet,ta'ry Insurance documents, Special Conditions, its General
Requirements, Technical Specifications, and other sample contract forms.
1.6 Proposer is a•person or enti y who submits a Proposal.
1.7 Local Business means,;as specifically defined in Monroe County Code, the vendor has
a valid receipt of\the`-business tax paid as issued by Monroe County Tax Collector at
least one year prior to'the notice of request for bids or proposals for the business to
provide the goods2 ervices or construction to be purchased, and a physical business
address located Sv`ithin Monroe County from which the vendor operates or performs
business on a day-to-day basis that is a substantial component of the goods or services
being offered to Monroe County. .Post Office Boxes are not verifiable and shall not be
used for the purpose of establishing a physical address:
1.8 "Owner" is synonymous with "Monroe County".
1.9 'Perform" means to comply fully with the specified or implied requirements.
Page 4 of 42 INSTRUCTIONS TO PROPOSERS 00100-
1.10 "Provide" means "furnish". Wherever "provide" or "furnish" are used, this shall mean
the purchase and all purchasing requirements and procedures, as per the specified or
implied requirements.
1.11 "Unit Price" means an amount stated in the Proposal as a price per unit of
measurement for equipment or services described in the Proposal Documents or in the
proposed contract documents.
1.12 "Vendor" is synonomous with Proposer.
ARTICLE
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COPIES OF PROPOSAL DOCUMENTS (
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2.1 Proposers may obtain complete sets of the Proposal Documents as designated in the
Notice of Calling for Proposals for a stipulated sum '..1. \ ‘‘. l',
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2.2 Proposers shall use complete sets of ProposakDocuments in preparing_PrOposals:
Neither the Owner, Information Technology, nor their agents assumes any responsibility
for errors or misinterpretations resulting from- the use of iricOMPletesets of Proposal
Documents. : ...: ,
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ARTICL \E 3 1 ‘, 1.
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• DISQUALIFICATION OF/PROPOSERS
•
3.1 NON-COLLUSION AFFIDAVIT: Any person submitting a proposal in response to this
invitation must AFFIDAVIT. If it is discovered
,•
that collUsion—axists among the RegiOndents, the proposals of all participants in such
/ ./ --:.
c011uspn shall be rejected, and no\participahts in such collusion will be considered in
future bids for the same\Work.\
) /3.2 PUBLIC ENTITY CRIME: A perison or affiliate who has been placed on the convicted
vendor list following a conviction for a public entity crime may not submit a proposal On a
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contract to.proVide any gods or services to a public entity, may not submit a proposal
on a cOntraCt\with a public-entity for the construction or repair of a public building or
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public work, may nbt,,syb1mit Proposals on leases or perform work as a contractor,
Supplier, subcoptiactor(or consultant under a contract with any public entity, and may
not transact busincss with any public entity in excess of the threshold amount provided
in Section 287,01.7/, for CATEGORY TWO for a period of 36 months from the date of
being placed on the convicted vendor list. Category Two: $25,000.00
• 3.3. DRUG-FREE WORKPLACE FORM: Any person submitting a bid or proposal in
•
response to this invitation must execute the enclosed DRUG-FREE WORKPLACE
FORM and submit it with his bid or proposal. Failure to complete this form in every
• detail and submit it with the bid or proposal may result in immediate disqualification of
the bid or proposal. •
3.4 LOBBYING AND CONFLICT OF INTEREST CLAUSE Any person submitting a bid or
proposal in response to this invitation must execute the enclosed LOBBYING AND
Page 5 of 42 INSTRUCTIONS TO PROPOSERS • 00100-
CONFLICT OF INTEREST CLAUSE and submit it with his bid or proposal. Failure to
complete this form in every detail and submit it with the bid or proposal may result in
immediate disqualification of the bid or proposal.
ARTICLE 4
EXAMINATION OF PROPOSAL DOCUMENTS
4.1 Before Submitting a Proposal:
4.1.1 Each Proposer shall thoroughly examine all the Proposal Documents.
4.1.2 Ignorance on the part of the Proposer shall-:in no way\relieve him of the
obligations and responsibilitiesassumed under this proposal. \
4.2 Should a proposer find discrepancies, ambiguities in, orr�o,missions from the Proposal
Documents, or should he be in doubt as to-their meaningyhe'shall at once :notify the
Owner, "` '.
4.3 Each Proposer shall study and carefully..correlate\hiS\observations with the Proposal
Documents.
1.4 The submission of a Proposal will constitute a representation by the Proposer that he
has complied with every requirement of Article 4'and.that the Proposal Documents are
sufficient in sco ep and..,detail to indicate and convey understanding of all terms and
conditions for delivery of the proposed"products.
ARTI. LE 5
INTERPRETATION AND CORRECTION OF PROPOSAL DOCUMENTS
5.1 Proposers„ and°,:Sub-propo ens shall promptly notify the Director' of Information
Technology of any ambiguity, inconsistency or error that :they may discover upon
examination of the Proposal Documents.
5.2 Proposers and Sub:proposer requiring clarification or interpretation of the Proposal
Documents shall'submit .their questions in writing to the :Director of Information
Technology, via letter to 1200 Truman Ave, Suite 211, Key.West FL 33040, via facsimile
to 305-295-5105,.or via email to ward-bob@monroecounty-fl.gov, no later than seven (7)
calendar days prior to the date for receipt of Proposals. Any answer, interpretation,
correction or change of the Proposal Documents will be accomplished by Addenda.
Copies of Addenda will be made available for inspection wherever Proposal Documents
are on file for that purpose. Any Addenda will be provided for inspection no later than
five (5) calendar days prior to the date for receipt of Proposals. Interpretations,
corrections, or changes of the Proposal Documents made in. any.other manner will not
be binding, 'and .Proposers shall not rely upon such interpretations, corrections, and
changes. Oral and other interpretations or clarifications will be without legal effect.
Page 6 of 42 INSTRUCTIONS TO PROPOSERS 00100-
ARTICLE 6
PROPOSAL CONTENTS.
6.1 Each Proposer, before submitting the Proposal, shall familiarize itself with all Federal,
State, and local laws, ordinances, permit fees; impact fees, rules and regulations that
may apply to the goods and services in the Proposal or that may in any manner affect
the cost or delivery of the proposed goods and/or services.
6.2 The proposal submitted in response to this RFP shall be printed on 8-1/2" x 11" white
paper and bound; it shall be"clear and concise and-provide the information requested
herein. Statements submitted without the required_inforrriation;will not be considered:
Responses shall be organized as indicated below. The Proposer should not withhold•
any information from the written response in anticipation of,presenting the information
orally or in a demonstration, since oral presentations or:,demonstrations may not be
solicited. Each Proposer must submit adequate documentation t certify,the Proposer's
•
compliance with the County's requirements. Propo ers`should focus specifically on the
information requested. Additional information, unless specifically relevant, may distract
rather than add to the Proposer's overall evaluation.
6.3 The following information, at a minimum shall be included in the Submittal:
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6.3.1,. Cover Page ' .
A cover page that states PROPOSAL RESPONSE-'—NETWORK SWITCHING
if
EQUIPMENT"' The/ page sho co uld ntain Proposer's name, address,
telephone number, and the.,name of the,Proposer's contact person:
\
6.3.2 ,-Tabbed-Sections\
/W, Tab 1. Executive Summary./
\The Proposer shall.provide a narrative of the firm's qualities and'capabilities that
demonstrate how the firm will work with the County to provide the equipment and
•
fulfill the requirements of the scope of work. Provide a detailed explanation of
thee\reasons Owner should choose the Proposer over competitors including a
description,:of unique features of the equipment and services offered in this
Proposal.\ Provide a description of'the' support capabilities of the Proposer
available to the.Owner during the'contract term.
)7/
Tab 2. References and Past Performance on Similar Projects
The Proposer shall provide a list of past projects that are the same or similar to
those goods and services required in this Request for Proposals. The list should
include, at a minimum, the following information:
Name and full address of the referenced project '
Name and telephone number of client contact for referenced project
Date of initiation and completion of contract
Summary of the project and services
Page 7 of 42 INSTRUCTIONS TO PROPOSERS 00100-' .
In addition, the Proposer should include a written reference from at least two
government entities for which the Proposer has provided these services within
the past three years.
Tab 3. Network Management
The Proposer shall describe the capabilities, software, and management
functions that are available with the proposed network switch equipment. The
Proposal should include a narrative describing the functionality of the network
management solutions included in the Proposal: The Proposer should include a
detailed explanation of data collection and analysis techniques and equipment as
well as details about proposed software capabilities and use.
A portion of the scoring will reflect the management• apabilities and functionality
of the equipment included in the Proposal\:. 1 ,-N-.1
Tab 4. Product Support,'Training, nd'Warranty Information•,
The Proposer shall describe warranty info nation relating to the<hardware and
services offered in the Proposal, the capabilities and nature of support offerings,
and training and skills transfer to,be -provided apart of the solution. The
Proposal should include a narrative-describing the types of'support offerings
available such as 24=7 support, desk capability,' prodct.'quick-start support,
fo product update alerting services r/firmware and security fixes, .'etc. The
Proposer should include a'detailed.explanation5of training and skills transfer to be
provided with the solutfion.-f This training will,be sufficient to provide the
necessary skills transfer\,to Owner's IT-staffl during the first installation of a
product t category such that,further installations{can be performed satisfactorily by
the-Owner s IT-staff. .
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;Tab 5. Network SwitchEquipment Features
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The Proposer Shall provide a written narrative that describes the features of the
network switching equipment included in each category of the proposal response
for`-the Network Switching Equipment included in this RFP. Proposer may
incclude,•Technical Specifications of the equipment included in the Propsal, but a
narrative'must be included as well. Failure to complete this narrative may lead to
an unresponsive`bid.
/
Tab 6. Financial Information and Litigation
The Proposer will provide the following information:
(1) A list of the person's or entity's shareholders with five percent or more of
the stock or, if a general partnership, a list of the general partners; or, if a limited
liability company; a list of its members; or, if a solely owned proprietorship,
names(s) of owner(s);
(2) A list of the officers and directors of the entity;
(3) The number of years the person or entity has been operating and, if
different, the number of years it has been providing the services, goods, or
construction services called for in the bid specifications (include a list of similar
projects);
Page 8 of 42 _ ' ' INSTRUCTIONS TO PROPOSERS 00100-
(4) The number of years the person or entity has operated under its present
name and any prior names;
(5) A print out of the "Detail by Entity Name" screen from the Proposer's
listing in www.sunbiz.orq;
(6) A copy of the Proposer's Annual Report that is submitted to the Florida
Secretary of State;
(7) Answers to the following questions regarding claims and suits:
a. Has the person, principals, entity, or any entity previously owned,
operated or directed by any of its officers, major shareholders or
directors, ever failed to complete work or provide the goods for which it
has contracted? If yes, provide details;
b. Are there any judgments, claims;-arbitration proceeding or suits
pending or outstanding against the'person, principal of the entity, or
entity, or any entity previously owned, operated or directed by any of its
officers, directors, or general partners? If yes)provide details;
c. Has the person, principal of the entity,entity, or any entity
previously owned, operated or directed by any of its officers, major
shareholders or directors, within the last five years, been a part to any
lawsuit, arbitration, or mediation with regard to a contract for services,
goods or construction services similar to those requested in the
specifications with private or/public entities?If'•yes, provide details;
d. Has the person, principal,of the entity, or`any entity previously
owned, operated or directed by any of its officers, owners, partners, major
shareholders or directors, ever initiated litigation against the county or
been sued by the county'in connectiori'with a'contract to provide services,
goods or construction services? If yes, provide details;
e. Whether, within the lasttfKe years, the owner, an officer, general
partner, principal, controlling shareholder or major creditor of the person
, :" or entity was an officer, director, general partner, principal, controlling
" shareholder or major creditor of any other entity that failed to perform
services.or furnish goods similar to those sought in the request for
,r competitiveS\solicitation;•
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(8). Customer references (minimum of three), including name, current
<'f \ address and current telephone number;
Credit references,(minimum of three), including name, current address
and current telephone number;
(10). Financial statements for the prior three years for the responding entity or
for any,entity that is'a subsidiary to the responding entity; and
(11). Any financial information requested by the county department involved in
the competitive solicitation, related to the financial qualifications, technical
competence, the ability to satisfactorily perform within the contract time
constraints, or other information the department deems necessary to enable the
department and board of county commissioners to determine if the person
responding is responsible.
(12). The Proposer shall include a statement confirming whether or not he/she is
claiming local preference based on having local business status. Local business
means the Proposer has a valid receipt of the business tax paid as issued by
Monroe County tax collector at least one year prior to the notice of request for
bids or proposals for the business to provide the goods, services or construction
to be purchased, and a physical business address located within Monroe County
from which the Proposer operates or performs business on a day-to-day basis
that is a substantial component of the goods or services being offered to Monroe
Page 9 of 42 INSTRUCTIONS TO PROPOSERS 00100-
County. Post Office Boxes are not verifiable and shall not be used for the
purpose of establishing a physical address. Proposers shall submit a copy of
their receipt of the business tax paid and also affirm in writing their compliance
with the foregoing at the time of submitting their bid or proposal to be eligible for
consideration as a "local business" under this section.
Tab 7. Equipment Listing & Cost Proposal
The Proposer shall provide a detailed cost proposal for the proposed equipment
and scope of services. Using the form provided on pages 18-19 of this RFP, the
cost proposal shall be broken out by equipment`type and service task. The
quantity of and types of equipment requested_-repre'sent;the•minimum number of
components which Information Technology believes\ in good faith, is necessary
to complete the network upgrades. The Cost Formlincludes a separate section
for unit pricing for each type of network equipment used and represents the
additional cost to the Owner should a larger, or different quantity of equipment be
needed to meet the Owner's needs. The,2Owner reserves'the right,:to make
changes to the design quantities after the contract has been awarded as required
in the best interest of the County.
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Proposers will also indicate whether-the Proposer can\offer-an equipment buy-
back program for used equiprment that will be replaced by this equipment
solicited in this RFP. Appendix A includes a .listing of all equipment that is
available for buy-back. This-equipmen4,;will be, removed from service during the
implementation of the new Network Switching Equipment purchased. Proposers
may factor any credits from a buy back program into the Base Proposal Price.
Tab 8: - County Forms
,z" Proposer shall complete and'execute.the forms specified below and found at the
/ • designated pages in this RFP, and shall include them in the section tabbed eight:
•
\ . Form Page
Receipt of Addendum Form 20
Non-CollusionJAfdavit 21
Lobbying and Conflict of interest Clause 22
\Drug Free Workplace Form 23
Local Preference Form 24
Subyendor Listing Form 25
ARTICLE 7
PROPOSAL PROCEDURE
7.1 FORM AND STYLE OF PROPOSALS
7.1.1 The Proposal shall be submitted on the forms included in Section 00110 of these
Proposal Documents. Each of the forms in Section 00110 must be properly filled
out, executed, and submitted as the Proposal.
Page 10 of 42 INSTRUCTIONS TO PROPOSERS 00100-
7.1.2 All blanks on the Proposal Form shall be filled in with ink or by typewriter.
7.1.3 Where so indicated on the Proposal Form, sums shall be expressed in both
words and figures, and in case of discrepancy between the two, the amount
written in words shall govern.
7.1.4 Any interlineation, alteration; or erasure must be initialed by the signer of the
Proposal.
7.2 ADDENDA
7.2.1 Each Proposer shall ascertain prior to/submitting his/Proposal that he has
received all Addenda issued, and he shall acknowledge their .receipt in his
Proposal: However, in case any. Proposer,fails to acknowledge receipt of such
addenda, his Proposal will nevertheless be construed assif it'had been received
and acknowledged, .and . the submission of 'the Proposer .will constitute
acknowledgement of receipt of the. addenda. It. is the responsibility' of each
Proposer to verify that he has received all addenda issued before Proposals are
opened
7.2.2 No Addenda will be issued later/than-five(5) calendar days prior to the date for
receipt of Proposals except for an Addendum withdrawing the request for
Proposals or one which includes po tponement .of the date for receipt of
Proposals. ("``-, S \.
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7.2.3 Copies of Addenda,will\be made available for inspection wherever Proposal
Documents are on file for that purpose
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7.3 SUBMISSION-OF4PROPOSALS .
7.3.1 Proposals shall be submitted to Monroe County at the designated location not
later than;the time and 'date foreceipt of:Proposals indicated in the Notice of
/f Request for Proposals; or any extension thereof.made by Addendum. Proposals
received after the ti ei and date for receipt of Proposals will be returned
unopened. r
7.3.2 Two signed,(2) originals and two (2) copies of all proposal documents (total
equals four) are-to be submitted. Place the proposal documents in an envelope;
marking on$the.outside "Proposal Documents". If the Proposal is hand-delivered,
the envelope-shall be filled out as follows:
1. In the upper left hand corner, place the Proposer's name and address.
2. . . In the center of the envelope, put the following:
Monroe County Purchasing Department
1100 Simonton Street, Room 1-213
Key West, FL 33040
3. In the lower left hand corner, put the following:
Page 11 of 42 INSTRUCTIONS TO PROPOSERS 00100-
Bid for Network Switching Equipment
xxxxxxxxyxxxx xxxxxx
(Date) (Time)
If the Proposal is sent by mail or courier, the sealed envelope shall be enclosed
in a separate mailing envelope with the notation "SEALED PROPOSAL
ENCLOSED" on the face thereof, and then address the mailing envelope in the
conventional manner.
7.3.3 The Proposer shall assume full responsibility for timely delivery at the location
designated for receipt,of Proposals.
! 17.3.4 Oral, telephonic, telegraphic;.faxed, and emailed P\1='''''''//2
oposals are invalid and will
not receive consideration. '. ti � `.�
7.4 MODIFICATION AND WITHDRAWAL OF PROPOSALS' r,
7.4.1 A Proposal may not be modified, withdrawn, or"canceled by the'Proposer during.
the stipulated time period following the time and date designated for the receipt
of Proposals, except as provided in=paragraph 5'5 Right To Claim Error In
Proposal, and each Proposer so agrees in'submitting his Proposal.
/ \F ,., .
7.4.2 Prior to the time and date designated/fo`r\,receipt of Proposals, any Proposal
submitted may be modified \b j delive \to `Monroe CountyPurchasing
Department of a complete-bid° asmodifi d. All envelopes shall be marked
"Modified Proposal 'D (ivery shall comply with requirements for the original
�:.
proposal. -
7.---------...„. \ •••,.,\ ----.---
.7.4.3 Proposals-may be withdrawn prior to the time and date designated for the receipt
of proposals.Withdrawn proposals.may be resubmitted up to the time designated
for the receipt of Proposals provided�that.they are then fully in conformance with
.,these Instructions to Proposers. )/
7.4.4\Proposal Security sh II be.in an amount sufficient for the Proposal as modified or
resubmitted. {
t . .
7.4.5 Conditional;.,mod modified; or qualified proposals will be rejected. Proposers are to
comply with the-instructions on the, proposal forms, and not make any changes
thereto. /'
Ate'
7.5 RIGHT TO CLAIM'ERROR IN PROPOSAL
7.5.1 Each Proposer's original work papers, documents, and materials used in
preparation of the proposal shall be enclosed in an envelope and marked clearly
as to contents, must be received by Monroe County Purchasing Department no
later than' 24 hours after the time and date for receipt of Proposals, or any
extension thereof made by Addendum. Proposers who fail to submit their
original work papers, documents, and materials used in the preparation of the
proposal, as provided herein, waive all rights to claim error in the Proposal.
Page 12 of 42 INSTRUCTIONS.TO PROPOSERS 00100-
7.5.2 Owner will review documents submitted within the designated time frame for the
purpose,of determining the validity of the Proposer's claim.
7.5.3 Following review of the Proposer's claim at the 'election of the owner the Owner
may:
a. Allow the Proposer to withdraw the Proposal.
b. Allow the Proposer to enter into contract for the proposed goods amd
services at the original Proposal price.
ARTICLE 8
CONSIDERATION OF PROPOSALS F. /.
8.1 OPENING.OF PROPOSALS
L+ ``
8:1.1 The properly identified Proposals received`on time will be opened at the Monroe
County Purchasing Department. The public is permitted to be present)
8.1.2 Any Proposal not received by the Purchasing Department on or before the
deadline for receipt of proposals designated in the Notice of Calling for Proposals
will be returned unopened.
8.2 PROPOSALS TO REMAIN OPEN
f 1 1
8.2.1 All Proposals shall remain open and valid. fovnine'ty (90) days after the date
designated for receipt'Oroposals. •. r
8.2.2 The-Owner may,..at his sole.discretion, release any Proposal before the ninety
(90)-days-has elap'sed.
8.3 AWARD OF CONTRACT
811 The Owner resenies the right to reject any and all proposals, or any part of a
proposal. The Owner ,'s reserves the . right to waive .variations. :from the
specifications that do1hot render the proposal non-conforming. The Owner retains:
thetirglit"to disregard non-conformities, non responsive proposals or conditional
proposals in the best-interest'of the County:
8.3.2 In evaluating Proposals, the Owner shall consider the qualifications of the
proposers_and whether .or not the Proposals comply with the prescribed
requirements in the Proposals Documents.
8.3.3 The Owner shall consider preference to local businesses in making a purchase
or awarding a contract who meet the criteria for a local business as defined by
Section 2-349 of the Monroe County Code.
8.3.4 Individuals or firms .which meet all the criteria in Section 2-349 of the Monroe
County Code and are a conforming and responsible proposer shall receive local
preference and shall be awarded additional points not to exceed five (5) in the
scoring for the price component of the scoring criteria relative to a, nonlOcal
responsive and responsible Proposer. .
Page 13 of 42 INSTRUCTIONS TO PROPOSERS 00100-
8:3.5 The application of local preference may be waived upon written recommendation
by the Owner and approval by the Monroe County Board of County
Commissioners at the time of Award of Contract. Waiver of the application of the
local preference is based upon analysis of the marketplace and in consideration
of the special or unique quality of goods or professional services sought to be
purchased by the Owner.
8.3.6 The Owner may conduct such investigations, as he deems necessary to assist in
the evaluation of any Proposal and to establish the responsibility, qualifications,
and financial ability of the Proposers, proposed subVendors, and other persons
or organizations to deliver the goods and-services in accordance with the
Contract Documents to the Owner's satisfactioRwithin the'prescribed time.
8.3.7 The Owner reserves the right to reject the Proposal of,any,Proposer who does
not pass any such evaluation to its satisfaction.
8.3.8 The County reserves the right to reject any and all proposals 'and Ito.waive
• •
technical errors and irregularities'as may be deemed in the best,.interest of the
County. Proposals that contain rnodifications;are incomplete, unbalanced,
conditional, obscure, or that. contain-additions not requested or irregularities of
any kind, or that do not com .ly-in every respect\with 'the Instructions to
Proposers and the contract dor'uments" may. be rejected'at the option of the
Owner: /,/� ti. " I• 4
8.3.9 If the Contract is awarded be will be awarded bya\selection committee. Following
the receipt of proposals,:the selectioncommittee will meet in a publicly noticed
meeting and .evaluate the'•.proposals based on the method described in 8.3.10
and 8�3.11 below.. �` �—'
8.3. 0/Each subsection\will•-be give points used to score and evaluate firms and
individuals. This pointesystem will,.be used by each individual member of the
\ •..selection committee to'.,rank the" Proposals. Should a .Proposer meet the
rquirements of Local Preference in Criteria 7, that Proposer will be awarded up to
a aximum of 5 ads
m itional points in that Section. The point structure is as
follo w1s: f
CRITERIA', _j'MAXIMUM POINTS
TAB 1 10
TAB2 ' 10
TAB 3 20
TAB4 20 .
TAB 5 25
TAB6 10
TAB 7 50(55 if Local Preference requirements are met)
TAB 8 00
TOTAL 145 (150 if Local.Preference requirements are met)
8.3.11 Each subsection will be given points used to score and evaluate firms and
individuals. This point system will be used by each individual member of the
Page 14 of 42 INSTRUCTIONS TO PROPOSERS 00100-
•
selection committee to rank the Proposals. Each committee member will
tabulate the resulting scores and rank the Proposers by number of. points
assigned. At the publicly noticed selection committee meeting, each committee
member will share their rankings with the other members of the committee:
Scoring for each of the Proposers will be the sum total of their ranking for each •
category from each of the committee members. The Proposer with.the lowest
total score will be ranked first. In the event of a tie, then the Proposer with the
total lowest price for the sum of their unit pricing will be ranked ahead of the
other. Any missing unit pricing entries in Proposer's response will mean that the
next higher class of switch's unit pricing will be used in that category to break a
tie.
8.3.12 The recommendation of the committee and�the)Proposals'from three or more
Proposers may be presented to the Board of County Commissioners of.Monroe
County, Florida, for final selection. Negotiations will\be' undertaken with the.
Proposers as ranked. . "\
, ' \\ )\
8.3.13 If the Contract is to be awarded, the Owne/will issue the Notice of Award to the
successful Proposer within ninety (90) days;after he'date of receipt of.proposals.
The Owner reserves the right to return all Proposa ls, not make any awards, and
cancel the Project. --- -
;_,.
8.4 EXECUTION OF CONTRACT f i -
8.4.1 The Vendor shall sign and deliver all four originals-of,the Contract Agreement to
Information Technology iwithin ten days after receipt of a Notice of Award. All
other Contract Documents are to be provided1t'o Information Technology within
fourteen days after/receipt of Notice of Award. A Notice to Proceed will be
issued to thee'Vendor after•approval orthe contract. by the BOCC and upon
satisfactory-compliance with hese provisions. In no event shall the failure of the
• Vendor to provide satisfactory4nsurance Certificates within the stipulated time:be•
cause'for an extension,of the contract time. Information Technology will return
\ one fully executed copy\of the Contract Agreement to the Vendor_with all other.
Contract Documents\attached upon receipt from the Owner.
8.5 OWNER'S RIGHT TO AWARD TO NEXT RANKED CONFORMING RESPONSIVE
PROPOSER %'
- In the event the-Vendor given Notice of Award in 8.3 above fails to execute and
deliver.all contract documents required in 8.4 above, the Owner may exercise its
right to award.the contract to the next ranked conforming responsible proposer.
ei
•
Page 15 of 42 INSTRUCTIONS TO PROPOSERS : • . 00100-
ARTICLE 9
SPECIAL LEGAL REQUIREMENTS
9.1 Each Proposer, before submitting the Proposal, shall familiarize itself with all.Federal,
State, and local laws, ordinances, permit fees, impact fees, rules and regulations that
may apply to the goods and services in the Proposal or that may in any manner affect
the cost or delivery of the proposed goods and/or services.
9.2 A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a proposal on a contract to provide any
goods or services to a public entity, may not be awarded or perform work as a Vendor,
supplier, subcontractor, or VENDOR under a contractNith any public entity, and may not
•
transact business.with any public entity in excess of the threshold amount provided in
Section 287.017, Florida Statutes for CATEGORY,TWO for/a-period of 36 months from
the date of being placed on the convicted vendorlist... ';
END SECTION 00100
f-:- • -1
r
c`.
Page 16 of 42 INSTRUCTIONS TO PROPOSERS 00100-
Network Switching Equipment
SECTION 00200
PROPOSAL
The Proposal shall be submitted on the forms included in this section of the Proposal
Documents as previously instructed herein.
Item Description Pages
1. Proposal Form 18— 19
2. Receipt of Addendum Form ,%� ' 20
r
3. Non-Collusion Affidavit :-"\ - 21
\,‘ • /
4. Lobbying and Conflict of Interest Clause '\ `•, ' 22
5. Drug-Free Workplace Form \ -_ , 23
\ ,,..
6. Local Preference Form \ • �/ 24
7. SubVendor Listing Form 25
' / \\
',----. ),...,_
`� .
/ .- \ '' ')
J.
Page 17 of 42 PROPOSAL 00200-
Network Switching Equipment
PROPOSAL FORM
BID TO: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
do PURCHASING DEPARTMENT
1100 SIMONTON STREET
ROOM 1-213
KEY WEST, FLORIDA 33040
PROPOSAL FROM:
; • '
The undersigned, having carefully examined the Specifications, Proposal; and Addenda thereto
and other Contract Documents for the provisioning of: \ ` i 2 ' N
NETWORK SWITCHING EQUIPMENT
The Base Proposal shall be furnished below _in words and, numbers. If there is an
inconsistency between the two, the Proposal in words shall'control/The total base
proposal is the sum of the total prices rovided on the proposal, form without the
inclusion of the unit prices with are included'. '
r" • );\ -'. Dollars.
(Total Base Proposal-words)
(Total Base Proposal — numbers)
The proposal includes the requested e ui ment listed on page 2 of this form, management
PAP q � q P �, p 9 9
software-and services outlined in the statement of work in section 00300 all inclusive in the total
above. "'`.
.
�
Page 18 of 42 PROPOSAL 00200-
Network Switching Equipment
Proposal Form Page 2
1. Chassis based Network Switch configurable with various types of line cards (fiber or
copper) with a.common back plane, n+1 redundant power supplies, redundant fan
modules, and redundant control modules populated with 24 or 48 port POE line card
modules as outlined below and including 5 years of warranty support at-a minimum
of next business day (NBD)
Chassis Switch Ports Needed _ Total Cost
Total of 4 sites 288,336,432,192 $ •
Unit Price of Chassis with minimal control 7,_____: $ '. /•'
d
Unit Price of 48 Port POE Card $c.: \
VUnit Price of 24 Port POE Card '`-`. " +$ �\
``._ �1
2. 24.and 48 Port stackable POE based NetworkSwitches which"provide 10/_1•00/1000
autosensing copper ports, fiber based sfp option, layer:3 networking capability, VLAN
support, Trunking, QOS, link aggregation-grouping, switch aggregation and
clustering, 1 Gb/s uplink capability a,a-minmmum, in a quantity as-outlined below
including 5 years of warranty supportpt a minimum of next business day (NBD)
.
\POE Stackable. .Quantity . % 1 \ Total Cost
48 Port 29^R -.A,' ; $__
24 Port---'— - //'
42 �a_ $
-----\ ' 's• N'-:.
Unit Price of • 24 Port,$ _48 Port $
/ \ l
3. 8, 12 (or 16), and 24 Port non-P.OE based.Network switches.which provide
°-' 0/100/1000.autosensing9 copper ports,.VLAN support, Trunking, QOS, link
aggregation grouping, switch'aggregation and clustering, 1 Gb/s uplink capability at a
minimum;-in a quantity asf outlined below including 5 years of warranty support at a
minimum of next business,day (NBD)
//
Non-POE Quantity Total Cost
24 Port ),,,'" 8 $
12/16 Port .36 $
Unit Price of 24 Port$ • 12/16 Port$
4. Proposer has equipment buy-back available Yes No
Buy-back is included in solution price Yes No
Page 19 of 42 PROPOSAL 00200-
Network Switching Equipment
I acknowledge receipt of Addenda No.(s)
No. Dated
No. Dated
No. Dated
No. Dated
No. Dated
Proposer, states by his check mark in the blank beside the form and by his signature that he
has provided the following forms (located in Section 00110):
a. Proposal Form ,
b. Non-Collusion Affidavit ,
•
c. Lobbying and Conflict of Interest Cl use \,
d. Drug-Free Workplace Form_, (;
•
e. SubVendor Listing Form_,
\ J ;
(Check mark items above, as a reminder that they are,included.) ,�•.•I
Mailing Address: N.
, �•
f . • �/.
Phone Number: 1
\ •
Date: / Signed:
+; (Name)
(Title)
Witness:
\ 7,, ,
(Seal)
Page 20 of 42 PROPOSAL 00200-
Network Switching Equipment
SECTION 00200
NON-COLLUSION AFFIDAVIT
of the city
according to law on my oath,and under penalty of perjury, depose and say that:
1. lam
of the firm of
the proposer making the Proposal for the project described in the notice for calling for proposals
for
and that I executed the said proposal with full aut `ority to do so;
1.
2. The prices in this proposal have been arrived at independently without`collusion, consultation,
communication or agreement for the purpose of restricting'competition,as to any matter relating to
such prices with any other proposer or with any competitor; \ _j 1
3. Unless otherwise required by law, the prices Which ha ye been-quoted in this proposal have not
been knowingly disclosed by the proposer and will not knowingly be-disclosed by the proposer prior
to proposal opening,directly or indirectly,to any:other propose oKto any competitor;and
4._. No,attempt has been made or will be made
b t e,proposer to induce any other:person, partnership
or corporation to submit,or not to submit;a proposer for the purpose of restricting competition; and
5. The statements contained in this affidavit are true and correct;•and made with full knowledge that
said project. i
(Signahture of Proposer)" (Date)
STATE OF` `
\
COUNTY.OF:
PERSONALLY APPEARED.BEFORE ME,the undersigned authority,
who; after first being sworn by rite, (nameof'individual signing)affixed his/her signature in the space provided above
on this day of / ,20 .
NOTARY.PUBLIC
My commission expires:
Page 21 'of 42 PROPOSAL 00200-
Network Switching Equipment
SECTION 00200
LOBBYING AND CONFLICT OF INTEREST CLAUSE
SWORN STATEMENT UNDER ORDINANCE NO. 010-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
t /.
(Company)
\ J i
warrants that he/it has not employed, retained or otherwise had act on his/its behalf any former County
officer or employee in violation of Section 2 of Ordinance No.010-1990,6rany County officer or employee'in violation
of Section 3 of Ordinance No. 010-1990. For breach-or violation of this provision the County ma's,;-in-its discretion,
terminate this contract without liability and may also, in its discretion, deduct from the contract or purchase price, or
otherwise recover, the full amount of any fee, commission,,percentage, gift, or'consideratio,paid to the former
County officer or employee". ��-
I
1''(Signature?'
Date: — !
STATE O \
COUNTY:` •
Subscribed and sworn to.(or.affirmed) before me on (date)
by \\ \`. / (name of affiant). He/She is personally known to me
•
or has produced as identification. (Type of
identification)
NOTARY PUBLIC
My commission expires:
Page 22 of 42 PROPOSAL 00200-
Network Switching Equipment
DRUG-FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
(Name of Business)
1. Publishes a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace and
specifying the actions that will be taken against employees for violations of such prohibition.
2. Informs employees about the dangers of drUg.abuse in the'workplace, the business's
policy of.maintaining a drug-free workplace, any available drug counseling, rehabilitation, and
employee assistance programs, and the penalties that may be irnposed:\.upon employees for
drug abuse violations. .
3. Gives each employee engaged in providing the commodities or contractual services that
are under bid a copy of the statement specified in subsection(1).
4. In the statement specified in subsection (1)1-notifies the employees that, as a condition
•
of working on the commodities or contractual. services that are under bid;the employee will
abide:by'the terms of the statement and will notify the employer of any conviction of, or plea of
guilty or nolo contendere to, any violation of C1hapter 893•(Forida Statutes) or of any controlled
substance law of the United States or any~state,:'for a violation occurring in the workplace no
later than five (5) days after such conviction:.' (
5. Imposes a sanction on, or require the satisfactory' participation in a drug abuse
assistance or re)f abilitation programif'-such.is available-in-the employee's community, or any
employee who,is.so convicted. b
6. Makes a good faith effort to continue to' maintain a drug free workplace through
implementation of this section: ,'
As the person authorized to sign t e statement, I certify that this firm complies fully with the
above requirements:'
Proposers Signature
Date
Page 23 of 42 PROPOSAL 00200-
Network Switching Equipment
LOCAL PREFERENCE FORM
A.Vendors claiming a local preference according to Ordinance 023-2009 must complete this form.
Name of Bidder/Responder Date:
1. Does the vendor have a valid receipt for the business tax paid to the Monroe County Tax Collector dated at least
one year prior to the notice or request for bid or proposal? (Please furnish copy.)
2. Does the vendor have a physical business address located within Monroe County from which the vendor operates
or performs business on a day to day basis that is a substantial component of the goods or services being offered to
Monroe County?
List Address: / '
Telephone Number: ` . '
S.
B. Does the vendor/prime Vendor intend to subcontract 50%or more:of the goods, services or con'struction to local
businesses meeting the criteria above as to licensing and location? .{.
If yes,please provide: �•\ /
1. Copy of Receipt of business tax paid to the Monroe County Tax Collector by the 1 ubVendor dated at least one
•
year prior to the notice or request for bid or proposal. ( •• ', r
- /
2. SubVendor Address within Monroe County(from which the'sub Vendor,operates:
/ \, t,
Tel.Number
- - --- .
f -
- �•.. •• Print Name:
Signature and Title of Authorized Signatory for \ -
Bidder/Respoder \ 2
STATE OF •
COUNTY OF \
,
On this day of ;20 before me,the undersigned notary public,personally appeared
,known toe to be m the person whose name is subscribed above or who produced
as identification, and acknowledged that he/she is the person who executed the above Local
Preference Form for the purposes`'therein contained.
Notary Public
Print Name
My commission expires: Seal
Page 24 of 42 PROPOSAL 00200-
•
Network Switching Equipment
•
SUBVENDOR LISTING FORM
Division. . SubVendor Contact Person Ph#w/area code Fax: Cell: Address
•
•
f
•
•
•
•
•
•
•
F �
END SECTION 00200
Page 25 of 42 PROPOSAL 00200-
Network Switching Equipment
SECTION 00300
SCOPE OF WORK
1.1 Task 1
Provide necessary skills transfer and training to enable Owner's staff to install and
configuire each different type of network switching equipment to be provided in response
to this RFP.
1.2 Task 2 - /
Provide necessary skills transfer and training to.enable Owner's.staff to install and
configuire network management software included in response to this RFP.
1.3 Task 3
Provide necessary skills transfer and training-to.enable Owner's staff to fully utilize the
network equipment manufacturer's warranty and support systems.
•
J _.
END OF SECTION 003001
•
Page 26 of 42 SCOPE OF WORK 00300-
Network Switching Equipment
Section 00400 - DRAFT CONTRACT
AGREEMENT FOR
NETWORK SWITCHING EQUIPMENT AND ASSOCIATED SERVICES
• This Agreement ("Agreement") made and entered into. this day of
, 20 by and.between .Monroe County, a political subdivision of the
State of Florida, whose address is 1100 Simonton Street;Key\West, Florida, 33040, its
successors and assigns, hereinafter referred to as.."C-OUNTY, ,through the Monroe
County Board of County Commissioners ("BOCC"),
AND //' \.\.
of the
State of , whose' address- is
its successors and assigns,
hereinafter referred to as "VENDOR",
WITNESSETH:
WHEREAS, COUNTY desires to'employ t e,'services of VENDOR for the
provision of network switching equipment and associated professional services; and
WHEREAS,:VENDOR Chas\agreed to provide network switching equipment and
• associated,professional services whichshall include but not be limited to providing
training and-skills transfer for,,the installation and .management of said networking
equipment, which shall collectively,be referred-to:as the "Project";
ag_NOW, THEREFORE,, in consideration of the mutual promises, covenants and
ee ments'stated herein, and for other good and:valuable consideration, the sufficiency
of which is hereby acknowledged, COUNTY and VENDOR agree as follows:
FORM OF AGREEMENT
ARTICLE
1.1 REPRESENTATIONS AND WARRANTIES
By executing this Agreement, VENDOR makes the following express representations
and warranties to the COUNTY:
1.1.1 The VENDOR shall maintain all necessary licenses, permits or other
authorizations necessary to act as VENDOR for the Project until the VENDOR'S
duties hereunder have been fully satisfied;
Page 27 of 42 DRAFT AGREEMENT 00400-
Network Switching Equipment
1.1.2 The VENDOR has become familiar with the local conditions under which the
Work is to be completed.
1.1.3 The VENDOR shall prepare all documentation required by this Agreement in
such a manner that they shall be accurate, coordinated and adequate for use in
verifying work completed and shall be in conformity and comply with all
applicable law, codes and regulations. The VENDOR warrants that the
documents prepared as a part Of this Agreement will be adequate and sufficient
to document costs in a manner that is acceptable for reimbursement by
government agencies, therefore eliminating any additional cost due to missing or
incorrect information; . ._.
1.1.4 The VENDOR assumes full responsibility it6 the extent allowed by law with
regards to his performance and those directly under his employ:..
�,. :
1.1.5 The VENDOR'S services shall be performed as'expeditiously\as is consistent
with professional skill and care and the:orderly, progress of the Project: In
providing all services pursuant to.this agreement, the VENDOR shall-.abide'by all
statutes, ordinances, rules and regulations pertaining"to, or regulating, the
provisions of such services, including.-those now in effect and hereinafter
adopted. Any violation Of said statutes;-odinances, rule .andF-regulations shall
constitute a 'material breach of this agreement .and shall entitle the Board to
terminate this contract immediately upon delivery of._written,notice of termination
to the VENDOR. J `
1.1.6 At all times and for all/purposes under this agreement the VENDOR is an
independent contracto, and, not an employee' of the :Board of County
Commissi no ers for.Mon or e-ounty. No statement contained in this agreement
shall/be-construed s6;as toJinththe VENDOR or any of his/her employees,
contractors, servants, or agents to-•_be,employees of the Board of County
Commissioners for I1Ioproe County
1;1:7\The'.YENDOR shall not`,discrimina a against any person on the basis of race,
creed,color, national origin, sex, age, or any other characteristic or aspect which
is not job..related, in its recruiting, hiring, promoting, terminating, or any other
area of ecting employment'under this agreement or with the provision of services
or goods under,,this agreement.
1.1.8 The VENDOR-shall,complete the scope of services no later than
days from the Notice to Proceed issued by the COUNTY.
ARTICLE II
SCOPE OF BASIC SERVICES
2.1 DEFINITION '
Page 28 of 42 DRAFT AGREEMENT 00400-
Network Switching Equipment
VENDOR'S Scope of Basic Services consist of those. described in Attachment A: The
VENDOR shall commence work on the services provided for in this Agreement promptly
upon his receipt of a written notice to proceed from the COUNTY.
2.2 CORRECTION OF ERRORS, OMISSIONS, DEFICIENCIES
The VENDOR shall, without additional compensation, promptly correct any errors,
omissions, deficiencies, or ,conflicts in the work product of the VENDOR or its
subVENDORs, or both.
2.3 NOTICE REQUIREMENT
All written correspondence to the COUNTY shall bedated and sig d by an authorized
representative of the VENDOR.. Any notice required or permitted\under this agreement
shall be in writing and hand delivered or mailed, postage pre,-paidAo.-the COUNTY by
certified mail, return receipt requested, to the following: \/. , •
Mr. Robert R. Ward \/ \e N
Director of Information Technology . .
Monroe County
1200 Truman Ave, Ste 211 `s
Key West; Florida 33040 \
And: Mr. Roman Gastesi, Jr. .
Monroe County Administrato
1100 Simonton Street, Room 2-205 17?.;\)''
Key West, Florida 330.4? '�
For the VENDOR:-- �.
ARTICLE III
:ADDITIONAL SERVICES
3.1 Additional services are services not included in the Scope of Basic Services:
Should the COUNTY require additional services they shall be paid for by the
COUNTY at rates or fees negotiated at the time when services are required, but
only if approved by the COUNTY before commencement.
3.2 If Additional Services are required the COUNTY shall issue a letter requesting
and describing the requested services to the VENDOR. The VENDOR shall
respond with a fee proposal to perform the requested services. Only after
Page 29 of 42 DRAFT AGREEMENT 00400-
Network Switching Equipment
receiving an amendment to the Agreement and a notice to proceed from the
COUNTY, shall the VENDOR proceed with the Additional Services.
ARTICLE IV
COUNTY'S RESPONSIBILITIES
4:1 The COUNTY shall provide full information regarding requirements for the
Project including physical location of work.
4.2 The COUNTY shall designate a representative to-act\on the COUNTY's behalf
with respect to the Project. The COUNTY or its .representative shall render
decisions in a timely manner pertaining to documents submitted by the VENDOR
in order to avoid unreasonable delay in the orderly and sequential progress of the
VENDOR'S services. \
4.3 Prompt written notice shall be given by the COUNTY and its representativeto the
VENDOR if they become aware of any fault or. defect in the Project or non-
conformance with the Agreement Documents. Written notice shall be deemed to
have been-duly served if sent pursuant to-paragraph 2.3.
4.4 The COUNTY shall furnish the required information and)
nd services and shall
render approvals and decisions as expeditiously 'as 'necessary for the orderly
progress of the VENDOR'S services,and work of the contractors.
4.5 The COUNTY's reviewhf, any documents .,prepared by the 'VENDOR or its
subVENDORs shall be -solely for the purpose of determining whether such
document-Care-generally consistent with the-COUNTY's criteria, as, and if,
modified:--No`review" of Such`documents shall relieve the VENDOR of
responsibility for the accuracy, a dequacy_,,fitness, suitability or coordination of its
,/yrork product. ' •
) ./
4' The'COUNTY shall provide copies of necessary documents required to complete
the work.
4.7 Any nformation that may of assistance to the VENDOR that the COUNTY has
immediate access to will.be provided as requested. •
. ,`
ARTICLE.V
INDEMNIFICATION AND HOLD HARMLESS
5.1 ' The VENDOR covenants and agrees to indemnify, and hold harmless
COUNTY/Monroe County and Monroe County Board of County Commissioners,
its officers and employees from liabilities, damages, losses and costs, including
but not limited to, reasonable attorneys' fees, to the extent caused by the
negligence, recklessness, or intentional wrongful conduct of the VENDOR,
subcontractor(s) and other persons employed or utilized by the VENDOR in the
performance of the contract.
Page 30 of 42 DRAFT AGREEMENT 00400-
Network Switching Equipment
5.2 The first ten dollars ($10.00) of remuneration paid to the VENDOR is for the
indemnification provided for above. The extent of liability is in no way limited to,
reduced, or lessened by the insurance requirements contained elsewhere within
this agreement. Should any claims be asserted against the COUNTY by virtue
of any deficiency or ambiguity in the plans and specifications provided by the
VENDOR, the VENDOR agrees and warrants that he shall hold the COUNTY
harmless and shall indemnify him from all losses occurring thereby and shall
further defend any claim or action on the COUNTY'S behalf.
5.3 In the event the completion of the project (to include the work of others) is
delayed or suspended as a result of the VENDORS failure to purchase or
maintain the required insurance, the VENDOR__shall indemnify COUNTY from
any and all increased expenses resulting from such delays. Should any claims be
asserted against COUNTY by virtue of any deficiencies or ambiguity in the plans
and specifications provide by the VENDOR the.VENDOR agrees and warrants
that VENDOR hold the COUNTY harmless and shall indemnify it from all losses
occurring thereby and shall further defend`:any. claims or •action__on the
COUNTY'S behalf.
5.4 The extent of liability is in no way limited to, reduced or lessened by the
insurance requirements contained elsewhere within the Agreement:
f .
5.5 This indemnification shall survive, the expiration or l early!termination of the
Agreement. f- f
•
\ARTICLE VI �
- - . PERSONNEL
-
6.1 PERSONNEL �,-
�\
The VENDOR shall assign only\qualified personnel to perform any service concerning
the-project. At the time of execution of this Agreement, the parties anticipate that the
following named individuals will Perform those functions as indicated:
NAM •
E FUNCTION
t •
So long as the individuals named above remain actively employed or retained by the
VENDOR, they shall perform the functions indicated next to their names. If they are
replaced the VENDOR shall notify the COUNTY of the change immediately.
ARTICLE VII
Page 31 of 42 DRAFT AGREEMENT 00400-
Network Switching Equipment
COMPENSATION
7.1 PAYMENT SUM
7:1.1 The COUNTY shall pay the VENDOR in current funds for the network equipment
provided by the VENDOR in performance of this Agreement based on rates
negotiated and agreed upon and shown in Attachment A.
7.1.2 The COUNTY shall pay the VENDOR in current funds for the VENDOR'S
performance services related to this Agreement based on rates negotiated and
agreed upon and shown in Attachment B.
7.2 PAYMENTS
7.2.1 For its providing said networking equipment\as'-set'orth herein, the VENDOR
shall be paid as equipment is ordered by the COUNTY pursuant to this project.
Payment will be made pursuant to the Local Government Prompt'Pament Act
218.70, Florida Statutes. O ��', \�
•
(A) If the VENDOR'S duties, obligations .and responsibilities,ere materially
changed by amendment to< thi�Agreement after execution of this
•
Agreement, compensation due to/the ''VENDOR shall be equitably
adjusted, either'upward or downward;J 1
(B) As a condition precedent for any payment due-under this Agreement, the
VENDOR shall submit, after receiving-an,'order for network switching
equipment to be.provided under this'agreement, unless otherwise agreed
mwriting by- he COUNTY, a proper invoice to COUNTY requesting
payment-for equipment ordered due hereunder. The VENDOR'S invoice
/i shall describe with, reasonable-particularity the equipment ordered. The
VENDOR'S inoice`shall be accompanied by such documentation or data
in support of charges for which payment is sought at the COUNTY may
. ,require. 1
•
7.2.2 For 'its 'assumption and` performances of the duties, obligations and
responsibilities set forth/herein, the VENDOR shall be paid upon completion of
the services tube performed. Payment will be made pursuant to the Local
Government 1?.ompt,Payment Act 218.70, Florida Statutes.
(A) If the VENDOR'S duties, obligations and responsibilities are materially
changed by amendment to this Agreement after execution of this
Agreement, compensation due to the VENDOR shall be equitably
adjusted, either upward or downward;
(B) As a condition precedent for any payment due under this Agreement, the
VENDOR shall submit upon completion of the services to be performed,
unless otherwise agreed in writing by the COUNTY, a proper invoice to
COUNTY requesting payment for services properly rendered. and
reimbursable expenses due hereunder. The VENDOR'S invoice shall
describe with reasonable particularity the service rendered. The
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•
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VENDOR'S invoice shall be accompanied by such documentation or data
in support of expenses for which payment is sought at the COUNTY may
require.
7.3 REIMBURSABLE EXPENSES
7.3.1 Reimbursable expenses include expenses incurred by the VENDOR in the
interest of the project
a. Expenses of transportation submitted by VENDOR,`n writing, and living
expenses in connection with travel authorized_by the\COUNTY, in writing, but
only to the extent and in the amounts authorized by Section 112.061, Florida
Statutes;
b. Cost of reproducing manuals or other materials used in performing the scope
of services;
c. Postage and handling of reports; . ,
7.4 BUDGET
7.4.1 The VENDOR may not be entitled t repeivei, and the COUNTY is not obligated
to pay, any fees or expenses'in-excess,of the amount budgeted for this contract
in each fiscal year (October 1 -September(30) by C,OUNTY's Board of County
Commissioners. The budgeted amount may only be modified by an affirmative
act of the COUNTY's Board of County Commissioners.
7.4.2 The'COUNTY's performance and, obligation:to pay under this Agreement is
contingent upon an annual appropriation by the Board of County Commissioners
,/and the approval o?'the Board members at the time of contract initiation and its
duration.
�f
ARTICLE VIII
' INSURANCE
8.1 The VENDOR shall o•tarn insurance as specified and maintain the required
insurance at all times'that this Agreement is in effect. In the event the completion
of the project (to include the work of others) is delayed or suspended as a result
of the VENDOR'S failure to purchase or maintain the required insurance, the
VENDOR shall indemnify the COUNTY from any and all increased expenses
resulting from such delay.
8.2 The coverage provided herein shall be provided by an insurer with an A.M. Best
rating of VI or better, that is licensed to business in the State of Florida and that
has an agent for service of process within the State of Florida. The coverage
shall contain an endorsement providing sixty (60) days notice to the COUNTY
prior to any cancellation of said coverage. Said coverage shall be written by an
insurer acceptable to the COUNTY and shall be in a form acceptable to the
COUNTY.
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8.3 VENDOR shall obtain and maintain the following policies:
A. Workers' Compensation insurance as required by the State of Florida,
sufficient to respond to Florida Statute 440.
B. Employers Liability Insurance with limits of $1,000,000 per Accident,
$1,000,000 Disease, policy limits, $1,000,000 Disease each employee.
C. Comprehensive business automobile and vehicle liability insurance covering
claims for injuries to members of the publi,and/o. damages to property of
others arising from use of motor vehicles, including, onsite and offsite
operations, and owned, hired or non-owned vehicles;! with One Million Dollars
($1,000,000.00) combined single limit and ) One Million Dollars
($1,000,000.00) annual aggregate.
D. Commercial general liability, including Personal Injury Liability,. covering
claims for injuries to members of the public or'-damage to property of,others
arising out of any covered act or omission of the VENDOR or any of its
employees, agents or subcontractors-or subVENDORs, including Premises
and/or Operations, Products and- .Completed Operations;' Independent
Contractors; Broad Form Property Damage and a Blanket Contractual
Liability Endorsement with One Million Dollars ($1,000000) per occurrence
and annual aggregate. ,----
An Occurrence Form policy is preferred. If' coverage is changed to or
provided on a Claims Made policy, its provisions should include coverage for
claims fled on or after\the effective date-of this contract. In addition, the
�period-for which claims may be reported must extend for a minimum of 48
,: • months following the termination or expiration of this contract.
i N
E . Professional liability`nsurance o)One Million Dollars ($1,000,000.00) per
<'. 1-, occurrence and Two`Million Dollars ($2,000,000.00) annual aggregate. If the
,, policy is a "claims made" policy, VENDOR shall maintain coverage or
'purchase a "tail" to cower claims made after completion of the project to cover
the statutory time limits in Chapter 95 of the Florida Statutes.
/.
F. COUNTY shall De/named as an additional insured with respect to VENDOR'S
liabilities hereunder in insurance coverages identified in Paragraphs C and D.
G. VENDOR shall require its subVENDORs to be adequately insured at least to
the limits prescribed above, and to any increased limits of VENDOR if so
required by COUNTY during the term of this Agreement. COUNTY will not
pay for increased limits of insurance for subVENDORs.
H. VENDOR shall provide to the COUNTY certificates of insurance or a copy of
all insurance policies including those naming the COUNTY as an additional
insured. The COUNTY reserves the right to require a certified copy of such
policies upon request.
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I. If the VENDOR participates in a self-insurance fund, a Certificate • of
Insurance will be required. In addition, the VENDOR may be required to
submit updated financial statements from the fund upon request from the
COUNTY.
ARTICLE:IX
MISCELLANEOUS
9.1 SECTION HEADINGS
Section headings have been inserted in/fills Agreements?as a matter of
convenience of reference only, and it is ag i d that such section headings are
not a part of this Agreement and will not be. used in the interpretation of any
provision of this Agreement. `\\\\ /.
9.2 :. OWNERSHIP OF THE PROJECT DOCUMENTS .' 1
<-,'�
The documents prepared by the VENDOR for this Project belong to the COUNTY
and may be reproduced and copied without acknowledgement or ermission of
the VENDOR. -�
9.3 SUCCESSORS AND ASSIGNS
The VENDOR shall not assign or subcontract;`its• obligations under this
agreement, except in writmg`and with theoprior wntten approval of the Board of
County Commissioners/for Monroe County and.,the VENDOR, which approval
shall�,bsubject to'-such conditions and p o isions as the Board may deem
necessary. -This paragraph hail: be incorporated by reference into any
assignment or subcontract and any assignee or subcontractor shall comply with
mall of the provisions of this agreement. Subject to the provisions of the
immediately preceding sentence; each party hereto binds itself, its successors,
`assigns and legal representatives to the other and to the successors, assigns
and legal representatives of ssuch other party.
9.4 NO THIRD PARTY BENEFICIARIES
�\. � r
Nothing contained•herein shall create any relationship, contractual or otherwise,
with or any rights in-favor of, any third party.
G'. f
9.5 TERMINATION
A. In the event that the VENDOR shall be found to be negligent in any aspect;of
service, the COUNTY shall have the right to terminate this agreement after
five days written notification to the VENDOR.
B. Either of the parties hereto may cancel this Agreement without cause by
giving the other party sixty (60) days written notice of its intention to do so.
9.6 CONTRACT DOCUMENTS
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This contract consists of the Request for Proposals, any addenda, the Form of
Agreement (Articles I-IX), the VENDOR'S response to the RFP, the documents
- referred to in the Form of Agreement as a part of this Agreement, and
attachments .. ., and modifications made after execution by
written amendment. In the event of any conflict between any of the Contract
documents, the one imposing the greater burden on the VENDOR will control.
9.7 PUBLIC ENTITIES CRIMES
A person or affiliate who has been placed on the-convicted vendor list following a
conviction for public entity crime may not submit a-bid on contracts to provide any
goods or services to a public entity; may not submit a)bid on a contract with a
public entity for the construction or repair of ai`public building or public work, may
not submit bids on leases of real property to public entity, may\not be awarded or
perform work as a contractor, supplier, su contractor, or VENDOR under a
• contract with any public entity, and may not transact. business with 'any'public
entity in excess of the threshold amount provided\in Section 287:0_17-'of the
Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of
being placed on the convicted vendor list:
/7 ,., -
•
By signing this Agreement, VENDOR represents that the execution of this
Agreement will not violate the Public Entity Cr rim (Section 287.133, Florida
Statutes). Violation of this section`'shall result inktermination of this Agreement
and recovery of all monies paid hereto and may..result in debarment from
COUNTY's competitive procurement activities. }I
In addition the foregoing, VENDOR further represents that there has been no
deteniihatio'based on an alidit,`that it or any subVENDOR has committed an
act defined by Section 2,8.7.133>FIorida_Statutes, as a "public entity crime" and
7
that it has not been formally charged with committing an act defined as a "public
entity crime" regardless of the;amount of money involved or whether
. <CONUSULTANT has been placed on the convicted vendor list.
VENDOR\will promptly notify the COUNTY if it or any subcontractor or
subVENDOR is.formally/charged with an act defined as a "public entity
crime" or,has'been placed on the convicted vendor list.
9.8 MAINTENANCE OF RECORDS
VENDOR shall maintain all books, records, and documents directly pertinent to
performance under this Agreement in accordance with generally accepted
accounting principles consistently applied. Records shall be retained for a period
of five years from the termination of this agreement. Each party to this
Agreement or its authorized representatives shall have reasonable and timely
access to such records of each other party to this Agreement for public records
purposes during the term of the Agreement and for four years following the
termination of this Agreement. If an auditor employed by the COUNTY or Clerk
determines that monies paid to VENDOR pursuant to this Agreement were spent
for purposes not authorized by this Agreement, or were wrongfully retained, by
Page 36 of 42 DRAFT AGREEMENT 00400-
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the VENDOR, the VENDOR shall repay the monies together with interest
calculated pursuant to Sec. 55.03, of the Florida Statutes, running from the date
the monies were paid by the COUNTY.
9.9 GOVERNING LAW, VENUE, INTERPRETATION, COSTS, AND FEES
This Agreement shall be governed by and construed in accordance with the laws
of the State of Florida applicable to contracts made and to be performed entirely
in the State. In the event that any cause of action or administrative proceeding
is instituted for the enforcement or interpretation of this Agreement, COUNTY
and VENDOR agree, that venue shall lie in the 16t`.,Judicial Circuit, Monroe
County, Florida, in the appropriate court or before the appropriate administrative
body, This agreement shall not be subject to;arbi rat tion; Mediation proceedings
initiated and conducted pursuant to this Agreement shall,be-in,accordance with
the Florida Rules of Civil Procedure and usual and'customary procedures
• required by the circuit court of Monroe County.
9.10 SEVERABILITY �,
If any term; :covenant, condition or provision.of this Agreement (or the application
thereof to any circumstance or person),.shall be declared invalid`or unenforceable
to any extent by a court of competent jurisdiction, the remaining terms,
covenants, conditions and provisions.Covenant,
of this'`Agreement, shall not be affected
thereby; and each remaining-term,cove f ant, condition and provision. of this
Agreement shall be valid and shall be enfarceable1to the fullest extent permitted
by law unless the enforcement of the remaining terms covenants, conditions and
provisions of this Agreement'would prever the of the original
intent of-tfirs Agreement.\The.,COUNTY and-VENDOR agree to reform the
Agfeement-to.replace'any striicken•'provision with a valid provision that comes as
close as possible to the intent of the stricken provision.
9.11 ATTORNEY'S FEES AND COSTS
T•e COUNTY and VENDOR agree that in the event any cause of action or
administrative proceeding is initiated.or defended by any party relative to the
enforement,or interpretation of this Agreement,. the prevailing party shall be
entitled°to reasonable/attorney's fees, court costs, investigative, and out-of:
pocket expenses;; s4ri award against the non-prevailing party, and shall include •
attorney's fees, courts costs, investigative, and out-of-pocket expenses in
appellate proceedings.
9.12 BINDING EFFECT
The terms, covenants, conditions, and provisions of this Agreement shall bind
and inure to the benefit of the COUNTY and VENDOR and their respective legal
representatives, successors, and assigns.
9.13 AUTHORITY
Each party represents and warrants to the other that the execution, delivery and
performance of this Agreement have been duly authorized by all necessary
County and corporate action, as required by law.
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9.14 . CLAIMS FOR FEDERAL OR STATE AID
VENDOR and COUNTY agree that each shall be, and is, empowered to apply
for, seek, and obtain federal and state funds to further the purpose of this
Agreement; provided that all applications, requests, grant proposals, and funding
solicitations shall be approved by each party prior to submission.
9.15 ADJUDICATION OF DISPUTES OR DISAGREEMENTS
COUNTY and VENDOR agree that all disputes_and,disagreements shall be
attempted to be resolved by'meet and confer sessions between representatives
of each of the parties. If no resolution can be agreed upon within 30 days after
the first meet and confer session, the issue'or issues shall'be discussed at a
public meeting of the.Board of County Commissioners �if thessue or issues are
still not resolved to the satisfaction of the parties;•the'n any party shall have the
right to seek such relief or remedy as may be provided by this Agreementlor by
Florida law. This provision does not negate or�waive the._provisions ofparagraph
9.5 concerning termination or cancellation. \ ..
9.16 COOPERATION
In the event any administrative or.legal p7 deeding is``.instituted against either
party relating to the formation, . execution, performahce, or breach of this
Agreement, COUNTY and VENDOR agre0o participate, to the extent required
by the other party, in all1proceedings,, hearingsocesses, meetings, and other
activities related to the substance of this Agreement or provision of the services
under this—Ag ement.L"COUNTY and VENDOR'specifically agree that no party
to this-Agreement shall be required to. enter into any arbitration proceedings
related to this Agreement:, •-.o .
9/VNDOR
NONDISCRIMINATION i N `
and COUNTY\agree that there will. be no discrimination against any
person; and it,is expressly understood that upon a determination by a court of
competent jurisdiction that discrimination has occurred, this Agreement
automatically, terminates'without .any further action on the part of any party,
effective'the date of the,court order. . VENDOR or COUNTY agrees to comply
with all Federal-and/Florida statutes and all local ordinances,: as applicable,
relating to nondiscrimination: These include but are not limited to: 1) Title VI of
the Civil Rights Act of 1964 (PL. 88-352) which prohibits discrimination on the
basis of race,<color or national origin; 2) Title IX of the Education Amendment of
1972, as amended (20 USC ss. 1681-1683, and 1685-1686), which prohibits
discrimination on the basis of sex; 3) Section 504 of the.Rehabilitation Act of
1973, as amended (20 USC s. 794), which prohibits discrimination on the basis
of handicaps; 4) The Age Discrimination Act of 1975, as amended (42, USC ss..
6101-6107) which prohibits discrimination on.the basis of age; 5) The Drug
Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to
nondiscrimination on:the basis of drug abuse; 6) The Comprehensive Alcohol
Abuse and.Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL
91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse
or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42
Page 38 of 42 DRAFT AGREEMENT 00400-
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USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol
and drug abuse patient records; .8) Title VIII of the Civil Rights Act of 1968 (42
USC s. et seq.), as amended, relating to nondiscrimination in the sale, rental or
financing of housing; 9) The Americans with Disabilities Act of.1990 (42 USC s.
1201 Note), as may be amended:from time to time, relating to nondiscrimination
on the basis of disability; 10) Monroe County Code Chapter 13; Article VI, which
prohibits discrimination on the basis of race, color, sex, religion, national origin,
ancestry, sexual orientation, gender identity or expression, familial status or age;
11) Any other nondiscrimination provisions in any Federal or state statutes which
may.apply to the parties to, or the subject matter of, this Agreement.
9.18 COVENANT OF NO INTEREST ,/.•
VENDOR and COUNTY covenant that neither,presently,-has .any interest, and
shall not acquire any interest, which would conflict inany manner.or degree with
its performance under this Agreement, and that onlyinterest or each is to p jrform
and receive benefits as recited in this Agreement ,'•._
</' 'N.
9.19 CODE OF ETHICSN
COUNTY agrees that officers and employees of the COUNTY recognize and will
be required to comply with the sitandards)of 'conduct for)public officers and
employees as delineated in Section 112.313,'Florida• .Statutes; regarding, but not
limited to, solicitation" or acceptance,of gifts;. doing business with one's agency;
:unauthorized compensation,(misuse of public position, conflicting employment or
contractual relationship; and,disclosure or!use,of certain information.
9.20 NO SOL-IC1TATION/PAYMENT . �'------'`
The`VENDOR and COUNTY warrant that, in respect to itself, it has neither
employed nor retained any.company orperson, other than a bona fide employee
working solely for it, to solicit or secure this Agreement and that it has not paid or
-- `Nagreed.to pay any person, company,corporation, individual, Or firm, other than a
bona fide employee working solely for it, any fee, commission, percentage, gift,
or other consideration co1bti•ngent upon or resulting from the award Or making of
this Agreement. For ;the"breach or violation of the provision, the VENDOR
agrees that the.COUNTY'shall have the right to terminate this Agreement without
liability and; t its,discretion, to offset from monies owed, or otherwise recover,
the full amount of such fee, commission, percentage, gift, or consideration.
f
9.21 PUBLIC ACCESS.
The VENDOR and COUNTY shall allow and permit reasonable access to, and
inspection of, all documents, papers, letters or other materials in its possession
or under its control subject to the provisions of Chapter 119, Florida Statutes, and
made or received by the VENDOR and COUNTY in connection with this
Agreement; and the COUNTY shall have the right to unilaterally cancel this
Agreement upon violation of this provision by VENDOR.
9.22 NON-WAIVER OF IMMUNITY .
Page 39 of 42 . DRAFT AGREEMENT 00400-
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Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation
of the VENDOR and the COUNTY in this Agreement and the acquisition of any
commercial liability insurance coverage, self-insurance coverage, or local
government liability insurance pool coverage shall not be deemed a waiver of
immunity to the extent of liability coverage, nor shall any contract entered into by
the COUNTY be required to contain any provision for waiver.
9.23 PRIVILEGES AND IMMUNITIES.
All of the privileges and immunities from liability, exemptions from laws,
ordinances, and rules and pensions and relief, disability, workers' compensation,
and other benefits which apply to the activity of�officerslagents; or employees of
any public agents or employees of the(COUNTY, \wheri. performing their
:respective functions under this Agreement ',within the ,territorial limits of the
COUNTY shall apply to the same degree ar1d extent to 1the performance of such
functions and duties of such officers, agents, olunteers, or employees outside
the territorial limits of the COUNTY.
\ t •
9.24 LEGAL OBLIGATIONS AND RESPONSIBILITIES \
Non-Delegation of Constitutional or/Statutory Duties. This Agreement is not
intended to, nor shall it be construed as,relieving any participating entity from
any obligation or responsibility imposed uponhe.,,entiy by "law except to the
extent of actual and timely performance thereof�by'any participating entity, in
which case the performance may be offered in satisfaction of the obligation or
responsibility. Further,fthis' Agreement( it not(intended to, nor shall it be
construed as, authorizing the`delegation ofAthe constitutional or statutory duties of
the COUNTY, except to the extent permitted-by' the Florida constitution, state
statute,-and-case`w.
'�
9.25 /NON-RELIANCE BY\NON=PAR IT ES `
�\No person or entity shall\be entitledio rely upon the terms, or any of them, of this
Agreement to enforce or attempt to enforce any third-party claim or entitlement to
or benefit:of any service br,program contemplated hereunder, and the VENDOR
and the COUNTY agree ;that neither the VENDOR nor the COUNTY or any
agent, officer;or employee of either shall have the authority to inform, counsel, or
•
otherwise ndicate,that''any particular individual or group of individuals, entity or
•
entities, have"entitlements or benefits under this.Agreement separate and apart,
inferior to, or)superior to the community in general or for the purposes
contemplated in this Agreement.
9.26 : ATTESTATIONS AND TRUTH IN NEGOTIATION
VENDOR agrees to execute such documents as COUNTY may reasonably
require, including a Public Entity Crime Statement, an Ethics Statement, and a
Drug-Free Workplace Statement. Signature of this Agreement by VENDOR shall
act as the execution of a truth in negotiation certificate stating that wage rates
and other factual unit costs supporting the compensation pursuant to the
Agreement are accurate, complete, and current at the time of contracting. The
original contract price and any additions thereto shall be adjusted.to exclude any
Page 40 of 42 DRAFT AGREEMENT 00400-
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significant sums by which the agency determines the contract price was
increased due to inaccurate, incomplete, or concurrent wage rates and other
factual unit costs. All such adjustments must be made within one year following
the end of the Agreement.
9.27 NO PERSONAL LIABILITY
No covenant or agreement contained herein shall be deemed to be a covenant or
agreement of any member, officer, agent or employee of Monroe County in his or
her individual capacity, and no member, officer, agent or employee of Monroe
County shall be liable personally on this AgreemenLor be subject to any personal
liability or accountability by reason of the execution of thi`Agreement.
•
9.28 EXECUTION IN COUNTERPARTS \ •
. J
This Agreement may be executed in any number ofcounterparts, each ofi which
shall be regarded as an original, all of which taken together shall-constitute one
and the same instrument and any of the •parties hereto may 'execute this
Agreement by signing any such counterpart.
-
9.29 Disadvantaged Business Enterprise (DBE)_Policy and Obligation - It is the
policy of the COUNTY that DBE's, as.defined in 49 C.F.R. Part 26, as
amended, shall have the opportunity to_participate in the performance of
contracts financed in whole or•in•.pait yith COUNTY funds under this
Agreement. The DBE requirements of applicable federal and state laws and
regulations apply to this Agreement: The COUNTY,/and its VENDOR agree
to ensure that DBE's have the opportunity to participate in the performance
of this Agreement. In this regard,all recipients-and contractors shall take all
necessary-and,re�asonable steps in.accordance with applicable federal and
state laws and regulations to ensure that the DBE's have the opportunity to
,/compete for and perform contracts`\The COUNTY and the VENDOR and
,/ subcontractors shall not discriminate)on the basis of race, color, national
"--`.origin or sex in the award and performance of contracts, entered pursuant
to.thisAgreement.
IN WITNESS WHEREOF, each party has caused this Agreement to be executed by its
duly authorized representative on the day and year first above written.
(SEAL) BOARD OF COUNTY
COMMISSIONERS
Attest: AMY HEAVILIN, Clerk OF MONROE COUNTY, FLORIDA
By:
By:
Page 41 of 42 DRAFT AGREEMENT 00400-
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Deputy Clerk Mayor/Chairman
Date:
(Seal) VENDOR
Attest:
BY: By: \
Title:
Title( \
\ ‘..
\
•
END OF AGREEMENT' \\,
/- •• •
( '•
cf.
.
•
\ •
• \
\
\
\ •
Page 42 of 42 DRAFT AGREEMENT 00400-
APPENDIX A
EQUIPMENT INVENTORY LIST
POWERCONNE 622
6999 DELL CT 4 SWITCH FUNDING 001 CAPITAL ASSET y ES T LIFE 5 DEP LIFE 5
-000 MF DELL CLS M VENDOR DELL DEP St
D Y ME SL
R POST P DEP TH
MODEL POWERCONNE 6224 SALVAGE VALU •00
CAT 504' PO 00034569 UNITS 1.
CT
SIN 2P10"6/111 LOC UK-MOI CHECK 557827 UN CS 7782.90 ACCUM DEP 624.02
T
INVENTORY DATE CONDITION 04/24/72 FUND TYPE G ACQUIRE 12/29/10 COST .1782.90 REM BOOK BASIS 1158.88
STATUS . ACTIVE DPT 05003 INS S CO DEP BASIS 1782.90
NEXT SCHEDULED MAINTENANCE CUSTODIAN 37 GRT IN VAL 0.00 LAST SALE P0517N DATE 09/30/72
5 6 •00
LOCATIO AMOUN
N T
REMARKS/LIC OLD ID # # TRF . FROM/TO RETIRED . DATE .
7376 SWITCH FUNDING 125 CAPITAL ASSET y EST LIFE 5 DEP LIFE 5
-000 MFR DELL CIS M VENDOR DELL MARKETING DEP Y POST DP y DEP METH SL.MODEL POWER CONNECT 6248.CAT 504 PO 00040613 UNITS 7 SALVAGE VALU.
•00 SIN 691-I97/111 LOC UK-MOI CHECK 106969 UN CST 3042.64 ACCUM DEP:253.55 INVENTORY DATE 05/74/72 FUND TYPE 6 ACQUIRE 05/06/72 COST 3042.64
REM BOOK BASIS 2789.09 CONDITION GOOD STATUS AC17VE DPT 73530 INS CO DEP BASIS 3042.64 NEXT SCHEDULED MAINTENANCE GRT 6E1703 INS VAL 0.00
LAST POSTING DATE 09/30/72CUSTODIAN 37 LOCATION SALE AMOUNT•00 REMARKS/LIC # TRF FROM/TO RETIRED DATE OLD ID #
4873 SWITCH FUNDING 007 CAPITAL. ASSETy EST LIFE DEP LIF .
-000 MFR ALLIED TELESYN CLS M VENDOR INSIGHT CORPORATE SOLUTIONS DEP N POST DP N DEP METH MODEL 6 PORT GIG SWITCH CAT 504 P0:239409
UNITS 7 SALVAGE VALU •00 SIN 58228347 LOC LK-W42 CHECK 89808 UN CST 2659.84 ACCUM DEP 2659.84 INVENTORY DATE 04/77/72 FUND TYPE G ACQUIRE
Page 1 of 9 APPENDIX A—CURRENT SWITCH INVENTORY 00500-
07/08/03 COST 2659.81 REM BOOK BASIS •00 CONDITION GOOD STATUS ACTIVE DPT 67501 INS CO DEP BASIS 2659.84 NEXT SCHEDULED MAINTENANCE GRT INS
VAL 0.00 LAST POSTING DATE 09/30/07 CUSTODIAN 37 LOCATION ROOM 6023 SALE AMOUNT•00 REMARKS/LIC # GROUND FLOOR ELECTRICAL TRF FROM/TO
RETIRED DATE OLD ID # 0300-208
2927 CISCO SWITCH FUNDING 001 CAPITAL ASSET y EST LIFE 5 DEP LIFE 5
-000 MF CISCO CGS M VENDOR 58C DATACO/YIM DEP N D y ME SL
R POST P DEP TH
CATALyS
MODEL 3524 CAT 504 PO 216316 UNITS 7 SALVAGE VALU •00
T
FAAO436YODK CS
SIN LOC LK-G01 CHECK 39335 UN T 2036.60 ACCUM DEP 2036.60
INVENTORY CONDITION DAT 04/18/12 FUND TYPE G ACQUIRE 09/78/00 COST 2036.60 REM BOOK BASIS •00 2036.60
E STATUS DPT 06002 INS CO L DEP BASIS
GO
OD ACTIVE
NEXT SCHEDULED CUSTODIAN MAINTENANCE 37 GRT LOCATIO IN VAL 1-1 0.00 RACK LAST POSTING SALE DATE 09/30/05.0
N 5 KW GC AMOUNT 0
REMARKS/GIC OLD ID # # TRF FROM/TO RETIRED DATE
0800-538
DISTRIBUTION INFORMATION
FUNCTION ACTIVITY DEP ORGN ACCOUNT PCT
5100 GENERAL GOVERNMENT 5130 FINANCIAL AND ADMINISTRATIVE 89500 530590 7. 00
PO DAT
2973 '18 RT A SWITCHES FUNDING 007 CAPITAL ASSET y EST LIFE DEP LIFE
E
-000 R F ALLIED TEGESYN CGS M VENDOR INSIGHT CORP DEP POST P DEP TMH
MODEL 8748X1 CAT 504 PO 239135 UNITS 1 SALVAGE VALU •00
SIN 58193610 LOC LK-G07 CHECK 88900 UN CS 1630.94 ACCUM DEP 1630.94
T
INVENTORY CONDITION DAT 04/18/12 FUND TYPE G ACQUIRE 06/78/03 COST 1630.94 REM BOOK BASIS •00 1630•.
E STATUS ACTIVE DPT 06002 INS CO L DEP BASIS
Page 2 of 9 APPENDIX A—CURRENT SWITCH INVENTORY 00500-
GO
OD
NEXT SCHEDULED CUSTODIAN MAINTENANCE 37 GRT IN VAL 0.00 LAST POSTING SAGE DATE 09/30/0
LOCATIO 5 KW GAT COMPUT AMOUNT •00
N 0 ER ROOM
REMARKS/LIC OLD ID # # 141003 TO 06002 TRF FROM/TO RETIRED DATE
0800-628
DISTRIBUTION INFORMATION
FUNCTION ACTIVITY DEP ORGN ACCOUNT PCT
5100 GENERAL GOVERNMENT 5130 FINANCIAL AND ADMINISTRATIVE 89500 530590 7. 00
PO DAT
2974E '/8 RT A SWITCHES FUNDING 001 CAPITAL ASSET y EST LIFE DEP LIFE
-000 MF ALLIED TELESYN CGS M VENDOR INSIGHT CORP DEP N D y ME
R POST P DEP TH
MODEL 87'/8XI CAT 50'/ PO 239135 UNITS 1 SALVAGE VALU •00
SIN 58189969 LOC LK-G07 CHECK 88900 UN CS 1630.9'/ ACCUM DEP 1630.9q
T
INVENTORY CONDITION DAT 04/18/72 FUND TYPE G ACQUIRE 06/78/03G COST 1630.9'/ REM BOOK BASIS •00 1630.
E STATUS DPT 06002 INS CO DEP BASIS
GO
OD ACTIVE
NEXT SCHEDULED CUSTODIAN MAINTENANCE 37 GRT IN VAL 0.00 LAST POSTING SALE DATE 09/30/0
GOCATIO S KW GAT COMPUT AMOUNT •00
N 0 ER ROOM
REMARKS/LIC OLD ID # # 7'11003 TO 06002 TRF FROM/TO RETIRED DATE
0800 629
DISTRIBUTION INFORMATION
FUNCTION ACTIVITY DEP ORGN ACCOUNT PCT
5100 GENERAL GOVERNMENT
2975 48 PORT DATA SWITCHES
-000 MF ALLIED TELESYN
R
Page 3 of 9 APPENDIX A—CURRENT SWITCH INVENTORY 00500-
MODEL 8748X/
SIN 58185703
INVENTORY CONDITION DATE GOOD 04/78/72 STATUS
NEXT SCHEDULED MAINTENANCE CUSTODIAN 37 GRT INS
LOCATION
# 747003 TO 06002 TRF FROM/TO RETIRED DATE
REMARKS/LICOLD ID# .0800-630
)EP LIFE
2857 >l1F •CISCO CGS M VENDOR 58 DATACOM DEP N D N METH
CATALYST R C POST P DEP
SWITCH
FUNDING
125
CAPITAL.
ASSET Y
EST LIFE
DEP LIFE-
000
-000 MFR CISCO CGS M VENDOR SBC DATACOM DEP N POST DP N DEP METH MODEL 24 PORT CAT 504 PO 224257 UNITS 7 SALVAGE VALU •00 SIN
FOCI036Z88A LAC MK-M05 CHECK 207797 UN CST 7371. 60 ACCUM DEP 1371.60 INVENTORY DATE 04/23/12 FUND TYPE G ACQUIRE 08/30/07 COST
7377. 60 REM BOOK BASIS •00.CONDITION GOOD STATUS ACTIVE DPT 62006 INS CO DEP BASIS 1377.60 NEXT SCHEDULED MAINTENANCE 09/30/03
GRT GPO100 INS VAG 0.00 LAST POSTING DATE 09130/06CUSTODIAN 37 LOCATION TAG MISSING SALE AMOUNT•00 REMARKS/LIC # TRF-FROM/TO
FR 62079 TO 62006 RETIRED DATE OLD ID # 2604-039 .
DISTRIBUTION INFORMATION.FUNCTION.ACTIVITY DEP ORGN ACCOUNT.PCT 5700.CULTURE/RECREATION 5770 LIBRARIES 89506 530590 7. 00
2852 MF CISCO CGS M VENDOR 58 DATACOM DEP N D N METH
Page 4 of 9 APPENDIX A—CURRENT SWITCH INVENTORY 00500-
CATALYST R C POST P DEP
SWITCH
FUNDING
725
CAPITAL
ASSET y
EST LIFE
DEP LIFE-
000
MODEL 2 PORT CAT 504 PO 224257 UNITS 1 SALVAGE VALU •00
S/N FA80534QONF MK- CS
LOC MOS CHECK 201791 UN T 7371.60 ACCUM DEP 1371.60
INVENTORY CONDITION DAT 04/16/72 FUND TYPE DPT G ACQUIRE 08/30/01 COST 1377.60 REM BOOK BASIS •00 13711
E STATUS 62006 INS CO DEP BASIS
GO
OD ACTIVE
NEXT SCHEDULED MAINTENANCE CUSTODIAN 09/30/03 GRT GPO100 IN VAL 0.00 LAST SALE POS17N DATE 09130/
37 LOCATIO 5 MTHN G •00
N AMOUN
LIB T
REMARKS/LIC OLD ID # # TRF FROM/TO FR 6201 T 62006 RETIRED DATE
2604-040 9 0
2930 CATALYST SWITCH FUNDING 007 CAPITAL ASSET y EST LIFE DEP LIFE 5
-000 MFR CISCO CGS M VENDOR SBC DATACOMM DEP N POST DP y DEP METH 51. MODEL CISCO 24 PORT CAT 504 PO 224351 UNITS 1 SALVAGE VALU •00 S/N
FA833QOV6 LOC LK-W12 CHECK 56307 UN CST 1371.60 ACCUM DEP 1371. 60 INVENTORY DATE 04/17/12 FUND TYPE G ACQUIRE 09/30/01 COST 7377. 60 REM
800K BASIS •00 CONDITION GOOD STATUS ACTIVE DPT 06002 INS CO DEP BASIS 1377.60 NEXT SCHEDULED MAINTENANCE GRT INS VAL 0.00 LAST POSTING DATE
09/30/06 CUSTODIAN 37 LOCATION KW HOC GLASS RACK SALE AMOUNT•00 REMARKS/LIC # TRF FROM/TO RETIRED DATE OLD ID # 0800-550
Page 5 of 9 APPENDIX A—CURRENT SWITCH INVENTORY 00500-
29'f CISCO 3700 ROUTER W/466'I INSID 000 MFR CGS M CAT 509 LOC LK-W12 FUND TYPE CAPITAL ASSET y EST LIFE DEP DEP N LIFE
0 CISCO MODEL 3700 SIN JMX0637LRPC DPT 06002 GRT FUNDING VENDOR PO UNITS 1 UN CST POST DP N DEP SALVAGE METH
INVENTORY DATE 0'f/77/72 CONDITION GOOD CHECK G ACQUIRE INS CO INS VAL 77'I0.00 COST VALU ACCUM DEP REM •00
STATUS ACTIVE NEXT SCHEDULED MAINTENANCE LOCATION TRF FROM/TO 001 SOGARCOM 7711'0.00 0.00 800K BASIS DEP 8A515 7740.0
CUSTODIAN 37 REMARKS/LIC # W/'I66'f INSIDE 23q727 780'I7 10/21/02 KW HGC LAST POSTING DATE 0 •00
OLD ID # 0800-602 SAGE AMOUNT RETIRED 7740.0
DATE 0
09/30/
07.00
29'/ -000 2g PORT NETWORK SWITCH MFR ALLIED FUNDING 001 y EST LIFE DEP DEP N LIFE 5
2 TELESYN MODEL RAPIER 2'I1 SIN CAPITAL ASSET CGS POST DP Y DEP SALVAGE METH
57689271 INVENTORY DATE Oq/17/12 M VENDOR ALLIED VALU ACCUM DEP REM SG •00
CONDITION GOOD STATUS ACTIVE NEXT TEGESYN CAT 50'f 800K 8A5I5 DEP BASIS 1859.00
SCHEDULED MAINTENANCE CUSTODIAN PO 2385g9 UNITS 1 LAST POSTING DATE •00
37 REMARKS/LIC # OLD ID # 0800-623 LOC 1.K-W12 CHECK SALE AMOUNT RETIRED 1859.00
86962 UN CST DATE 09/30/
1859.00 FUND 07 •00
TYPE G ACQUIRE
05/76/03 COST
1859.00 DPT
06002 INS CO L
GRT INS VAL 0.00
LOCATION KW HGC
RACK 8 TRF
FROM/TO
Po
572'I POWERCONNECT RT SWITCH FUNDING 007 CAPITAL- ASSET y EST LIFE 5 DEP LIFE 5
-000 INF DELL DEL N D y ME
R CGS M VENDOR L MARKETING DEP POST P DEP TN SL
MODEL POW CONNEC 532g CAT 50'f PO 13928 UNITS SALVAGE VALU •00
ER T 1
Page 6 of 9 APPENDIX A—CURRENT SWITCH INVENTORY 00500-
CS
SIN 4D1-/VV97 LOC LK-W72 CHECK 509730 UN 1'167.00 ACCUM DEP 7467.00
INVENTORY DATE CONDITION 04/17/12 FUND TYPE G ACQUIRE 08/30/06 COST 1467.00 REM BOOK BASIS •00 1467.00
GOOD STATUS ACTIVE DPT 05003 INS CO DEP BASIS
NEXT SCHEDULED CUSTODIAN MAINTENANCE 37 GRT IN VAL 0.00 LAST SALE POSTIN DATE 09/30/77.0
5 KW G 0
LOCATIO AMOUN
N HGC T
REMARKS/LIC OLD ID # # TRF FROM/TO RETIRED DATE
PO ASSE
5725 POWERCONNECT RT SWITCH FUNDING 007 CAPITAL T y EST LIFE 5 DEP LIFE 5
-000 MF DELL CGS M VENDOR DEL MARKETING DEP N POST y ME S
R L DP DEP TH L
POW CONNEC
MODEL ER T 5324 CAT 504 PO 13928 UNITS 7 SALVAGE VALU •00
SIN BDHVV91 CS
LOC LK-W12 CHECK 509730 UN 1467•00 ACCUM DEP 1467.00
INVENTORY CONDITION DAT 04/17/72 STATUS FUND TYPE G ACQUIRE 08/30/06 COST 1467.00 REM 800K BASIS •00
E ACTIVE DPT 05003 INS CO DEP BASIS 1467.00
GO
OD
NEXT SCHEDULED CUSTODIAN MAINTENANCE 37 GRT IN VAL 0.00 LAST SALE POSTIN DATE 09/30/17
5 KW G •00
LOCATIO AMOUN
N HOC T
REMARKS/LIC OLD ID # # TRF FROM/TO RETIRED DATE
DISTRIBUTION INFORMATION
FUNCTION ACTIVITY DEP ORGN ACCOUNT PCT
5700 GENERAL GOVERNMENT 5130 FINANCIAL AND ADMINISTRATIVE 89500 530590 7. 00
Po
5728 POWERCONNECT RT SWITCH FUNDING 001 CAPITAL ASSET y EST LIFE 5 DEP LIFE 5
-000 MF DELL CGS M VENDOR DEG MARKETING DEP N POST y ME 5
Page 7 of 9 APPENDIX A—CURRENT SWITCH INVENTORY 00500-
R L DP DEP TH L
MODEL POW CONNE 5324 CAT 504 PO 13928 UNITS SALVAGE VALU •00
ER CT 1
SIN FF3T297 LOC LK-W12 CHECK 509130 UN CS 1467.00 ACCUM DEP 1467.00
T
INVENTORY DATE CONDITION 04/17/12 FUND TYPE G ACQUIRE 08/30/06 COST 1467.00 REM BOOK BASIS •00
GOOD STATUS ACTIVE DPT 05003 INS CO DEP BASIS 1467.00
NEXT SCHEDULED CUSTODIAN MAINTENANCE 37 GRT IN VAL 0.00 WHITEHEAD LAST SALE POSTIN DATE 09/30/71
S KW PHONE G •00
LOCATIO AMOUN
N RM T
REMARKS/LIC OLD ID # # TRF FROM/TO RETIRED DATE
6717 - POWERCONNECT 6224 SWITCH MFR DELL FUNDING 001 CGS M VENDOR DELL CAT CAPITAL ASSET y UNITS 1 EST LIFE 5 DEP y POST DP
00 MODEL POWERCONNECT 6224 SIN 55VBFH1 504 PO 00027772 LOC LK-W12 CHECK UN CST 1233.05 COST SALVAGE VALU ACCUM DEP REM
0 INVENTORY DATE 04/17/72 CONDITION 540301 FUND TYPE G ACQUIRE 1233.05 0.00 BOOK BASIS DEP BASIS DEP LIFE
STATUS ACTIVE NEXT SCHEDULED 05/06/09 DPT 05003 INS CO GRT INS 5 y DEP METH SG •00 842.58
_ MAINTENANCE CUSTODIAN 37 VAL LOCATION TECH SERV TRF FROM/TO 390.47 LAST POSTING DATE SALE
REMARKS/LIC # OLD ID# AMOUNT RETIRED DATE 1233.05
09/30/72.00
6 L
9 POWE E I
5 DE RCON 00 CAPITAL 5 F 5 DEP 5
8 Lt. NECT 5424 FUNDING 1 ASSET y T E LIFE
Y
in
F C M VEN P D y DEP
000 R DELL L DOR DELL DEP 0 P METH
5 5 SG
T
MODEL POWE 5424 C 5 PO 0003 U 1 SALVA VAL •00
RCON A 0 3353 NI GE U
Page 8 of 9 APPENDIX A—CURRENT SWITCH INVENTORY 00500-
NECT T 4 TS
LK C
L CH 55 U
SiN 3PLZFHI 0 W7 EC 577 N T 770 UM 54
DEP
C K 7
2
INVENTORY 04/ FUND G 08/ C 1155• R BOOK 674•
DATE 77/7 TYPE ACQ 26/ 0 70 E 8A5/5 76
CONDITION 2 DPT UIRE 70 S in BASIS 7755-
STA 0500 INS T D 70
TUS ACT 3 CO E
lVE P
NEXT SCHEDULED G LO l VAL 0.00 LAST POSTING 09/
MAINTENANCE CUSTODIAN R CA N CHRIS RACK DATE SALE 30/
37 T TIO 5 TINE AMOUNT 12.0
N 0
REMARKS/L # TRF FROM/TO RETIRED DATE
IC OLD ID #
POWERCONNE 62
7000 DELL CT 24 SWITCH FUNDING 007 CAPITAL ASSET y EST LIFE 5 DEP LIFE 5
-000 MF Y D Y ME SL
DELL CGS M VENDOR DELL DEP
R POST P DEP TN
POWERCONNE •00
MODEL CT 6224 CAT 504 PO 00034569 UNITS 7 SALVAGE MU
SIN 7NKP6Ml LOC LK-W12 CHECK 557827 UN CS 1782.90 ACCUM DEP 624.02
-7-
INVENTORY CONDITION DAT 04/77/72 STATUS FUND TYPE G ACQUIRE 72/29/70 COST 7782.90 REM BOOK BASIS DEP 1158.88
E ACTIVE DPT 05003 INS CO BASIS 1782.90
NEXT SCHEDULED CUSTODIAN MAINTENANCE 37 GRT LOCATIO IN VAL NAN 0.00 LAST POSTING SALE DATE 09/30/12
N S SEE K AMOUNT •00
REMARKS/LIC OLD ID II II TRF FROM/TO RETIRED DATE
2847 CATALYST SWITCH FUNDING 725 CAPITAL ASSET y EST LIFE DEP LIFE
Page 9 of 9 APPENDIX A—CURRENT SWITCH INVENTORY 00500-
000 MFR CISCO CLS in VENDOR SBC DATACOM DEP N POST DP N DEP METH MODEL 24 PORT CAT 504 PO 224257 UNITS 7 SALVAGE VALU .00 5/N
FAB0534QOYF LOC UK-101 CHECK 207797 UN CST 7377.60 ACCUM DEP 7377. 60 INVENTORY DATE 04/76/72 FUND TYPE G ACQUIRE 08/30/01 COST 1371.60 REM
BOOK BASIS •00 CONDITION GOOD STATUS ACTIVE DPT 62008 INS CO DEP BASIS 1371. 60 NEXT SCHEDULED MAINTENANCE 09/30/03 GRT GPO700 INS VAL 0.00
LAST POSTING DATE 09/30/06CUSTODIAN 37 LOCATION ISLA LIB SALE AMOUNT•00 REMARKS/LIC # TRF FROM/TO FR 62019 TO 62008 RETIRED DATE OLD ID #
2605-037
2838 CATALYST SWITCH FUNDING 725 CAPITAL ASSET y EST LIFE DEP LIFE
-000 MFR CISCO CGS in VENDOR SBC DATACOM DEP N POST DP N DEP METH MODEL 24 PORT CAT 504 PO 224257 UNITS 7 SALVAGE VALU .00 SIN
FAB0534005D LOC UK-KOI CHECK 207797 UN CST 7371. 60 ACCUM DEP 7377.60 INVENTORY DATE 04/76/72 FUND TYPE G ACQUIRE 08/30/07 COST
7377.60 REM BOOK BASIS •00 CONDITION GOOD STATUS ACTIVE DPT 62008 INS CO DEP BASIS 7377.60 NEXT SCHEDULED MAINTENANCE 09/30/03
GRT GPOI00 INS VAL 0.00 LAST POSTING DATE 09/30/06CUSTODIAN 37 LOCATION KL LIB SALE AMOUNT•00 REMARKS/LIC # 'NEED TAG* TRF
FROM/TO FR 62019 TO 62008 RETIRED DATE OLD ID # 2608-096
DISTRIBUTION INFORMATION FUNCTION ACTIVITY DEP ORGN ACCOUNT PCT 5700 CULTURE/RECREATION 5770 LIBRARIES 89506 530590 1.00
2839 MF CISCO CGS /N VENDOR SB DATACOM DEP N POST N METH
CATALYST R C DP DEP
SWITCH
FUNDING
125
CAPITAL
ASSET y
EST LIFE
DEP tow -
000
MODEL 2 PORT CAT 504 PO 224257 UNITS 7 SALVAGE VALU .00
SIN FAB0534QOPQ CS
LOC UK-KO/ CHECK 207797 UN 1377. 60 ACCUM DEP 7371. 60
INVENTORY CONDITION DAT 04/16/72 FUND TYPE DPT G ACQUIRE 08/30/07 COST 7371.60 REM BOOK BASIS •00 7371•
E STATUS 62008 INS CO DEP BASIS 60
GO ACTIVE
Page 10 of 9 APPENDIX A—CURRENT SWITCH INVENTORY 00500-
OD
NEXT SCHEDULED CUSTODIAN MAINTENANC 09/30/03 GRT GP0100 IN VAL 0.00 LAST SALE POSTIN DATE 09/30/0
E 37 LOCATIO 5 KG G 6 •00
N AMOUN
LIB T
REMARKS/LIC OLD ID # # NEED TAG 2608-097 TRF FROM/TO FR 6201 T 62008 RETIRED DATE
9 0
2 - SWITCH 111FR ALLIED FUNDING 125 CAPITAL ASSET y EST LIFE LIF
9 0 MODEL 118 PORT CLS in VENDOR INSIGHT CORP DEP DEP N E 5
6 0 RAPIER SiN CAT 50#F PO 239596 UNITS 1 POST DP y ME
7 0 5091-3200K LOC LK-W70 CHECK 205839 DEP TN
INVENTORY DATE UN CST 255'f•00 FUND TYPE SALVAGE SL
0'1/11/12CONDITION G ACQUIRE 07/27/03 COST VALU •00
GOOD STATUS 2551/.00 DPT 6200# INS CO ACCUM DEP 25
ACTIVE NEXT GRT GP0300 INS VAL 0.00 REM BOOK 5'F•
SCHEDULED LOCATION KW LIB TRF BASIS DEP 00
MAINTENANCE FROM/TO FR 62019 TO BASIS LAST •00
09/30/03CUSTODIA 6200#f POSTING 25
N 37 REMARKS/LIC DATE SALE 5#F•
# OLD ID # 2600- AMOUNT 00
995 RETIRED 09
DATE /3
0/
07•
00
DISTRIBUTION
INFORMATION FUNCTION ACCO
5700 ACTIVI UNT
CULTURE/RECREATION Ty DEP ORON 5305 PCT 1•
5710 LIBRARIES 89506 90 00
Page 11 of 9 APPENDIX A—CURRENT SWITCH INVENTORY 00500-
•
2 - CATALYST SWITCH FUNDING 007 CAPITAL ASSET y EST.LIFE LIF
9 0 MFR CISCO MODEL - CIS M VENDOR SBC DEP DEP N E.
6 0 CISCO 24 PORT SiN DATACOMM CAT 504 PO POST DP N ME
8 0 FAB033Q22W 224357 UNITS 1 LOC LK-W10 DEP TN
INVENTORY DATE: CHECK 56307 UN CST 7377.60 SALVAGE V •00
04/17/72 CONDITION FUND TYPE G ACQUIRE VALU 737
GOOD STATUS 09/19/07 COST 7377.60 DPT ACCUM DEP 7.6
ACTIVE NEXT 06002 INS CO L GRT INS VAL REM BOOK 0
SCHEDULED 0.00 LOCATION KW LIB TRF BASIS DEP •00
MAINTENANCE FROM/TO BASIS LAST 737
CUSTODIAN 37 POSTING 1.6
REMARKS/LIC # DATE SALE 0
NEED TAG? OLD ID AMOUNT .09
# 0800 549 RETIRED /3
DATE 0/
06.
00
DISTRIBUTION
INFORMATION FUNC770N FIN A DEP ACCO
5700 GENERAL .ACTIVI AN N ADMINI ORGN UNT
GOVERNMENT TY CIA .D STRATI 8950 5305 PCT 1
5730 L VE 0_ 90 00
2 - CATALYST SWITCH CL5 M CAT 504 LOC LK-W10 y EST LIFE LIF
9 0 MFR CISCO MODEL FUND TYPE DPT 62004 GRT DEP N E 5
7 0 24 PORT SIN GP0700 FUNDING VENDOR PO POST DP ME
0 0 FA80532Q2X4 CHECK G ACQUIRE INS CO INS SALVAGE TN : .
INVENTORY DATE VAL LOCATION TRF FROM/TO VALU SL .
04/77/72 CONDITION 725 CAPITAL ASSET SBC , ACCUM DEP •00
GOOD STATUS DATACOM 224257 UNITS REM 800K 737
ACTIVE NEXT 201797 UN CST 08/30/07 8ASIS'PEP 1.6
SCHEDULED .COST KW FR 0.00 LI8 62079 BASIS DEP 0 .
MAINTENANCE TO 62004 1 7377.60 1377.60 y DEP •00
09/30/03 LAST 737
Page 12 of 9 APPENDIX A-CURRENT SWITCH INVENTORY 00500-
CUSTODIAN 37 POSTING 1.6
REMARKS/LIC # OLD DATE SALE 0
ID # 2600-962 AMOUNT 09
RETIRED /3
DATE 0/
06
•00
DISTRIBUTION INFORMATION FUNCTION 5700
CULTURE/RECREATION ACCOUNT PCT 7. 00
ACTIVITY 5710 LIBRARIES DEP ORGN 89506 530590
2977 CATALYST SWITCH 000 MFR CISCO MODEL 24i CGS M CAT 504 LOC LK-W10 FUND TYPE G DPT 62004f GRT y EST LIFE DEP DEP N LIFE
PORT SIN FA80534T04R INVENTORY DATE GPO100 FUNDING VENDOR PO CHECK ACQUIRE INS CO INS VAL POST DP Y DEP SALVAGE METH 5
04/11/72 CONDITION GOOD STATUS ACTIVE NEXT LOCATION TRF FROM/TO 725 CAPITAL ASSET SEC DATACOM VALU ACCUM DEP REM SL •00
SCHEDULED MAINTENANCE 09/30/03CUSTODIAN 224257 UNITS 7 207791 UN CST 1377.60 08/30/07 COST BOOK BASIS DEP BASIS 7377. 60
37 REMARKS/LIC # OLD ID # 2600-961 7371-60 KW FR 0.00 LIB 62019 TO 62004E 1.A5T POSTING DATE •00 1371-
SALE AMOUNT RETIRED 60
DATE 09/30/0
6-00
2966 ROUTER FUNDING 702 CAPITAL ASSET y EST LIFE DEP LIFE
-000 MFR SUPERSTACK lI CLS if VENDOR ANIXTER DEP N POST DP N DEP METH MODEL NETBUILDER 227 CAT 5051 PO 207753 UNITS 7 SALVAGE VALU
•00 SIN KTRSIFAD7CC LOC LK-W23 CHECK 18762 UN CST 2290.90 ACCUM DEP 2290.90 INVENTORY DATE 05/78/72 FUND TYPE G ACQUIRE
09/22/99 COST 2290.90 REM BOOK BASIS •00 CONDITION GOOD STATUS ACTIVE DPT 22500 INS CO DEP BASIS 2290.90 NEXT SCHEDULED
MAINTENANCE GRT INS VAL 0-00 LAST POSTING DATE 09/30/01 CUSTODIAN 37 LOCATION KW R&B SIGN TRAILER SALE AMOUNT •00 REMARKS/LIC
# TRF FROM/TO RETIRED DATE OLD ID # 09410-5341
5729 POWERCONNECT PORT SWITCH FUNDING 007 CAPITAL ASSET y EST LIFE 5 DEP LIFE 5
-000 MFR DELL CGS /11 VENDOR DELL MARKETING DEP N POST DP y DEP METH SL MODEL POWER CONNECT 5321 CAT 504f PO 73928 UNITS 1 SALVAGE
VALU •00 SIN 7D4WV91 LOC LK-W20 CHECK 509730 UN CST 1'167.00 ACCUM DEP 1167.00 INVENTORY DATE 01/18/72 FUND TYPE G ACQUIRE 08/30/06
COST 7167.00 REM BOOK BASIS •00 CONDITION GOOD STATUS ACTIVE DPT 05003 INS CO DEP BASIS 7'167.00 NEXT SCHEDULED MAINTENANCE GRT INS
Page 13 of 9 APPENDIX A—CURRENT SWITCH INVENTORY 00500-
VAL 0.00 LAST POSTING DATE 09/30/77CUSTODIAN 37 LOCATION SHERIFF ADMIN IT SALE AMOUNT•00 REMARKS/LIC # TRF FROM/TO RETIRED DATE
2843 HUB, SUPERSTACK lI 24P -PK BLD FUNDING 007 CAPITAL ASSET y EST LIFE 5 DEP LIFE-000 ,IIFR 3 COM CLS M VENDOR 003047 DEP N POST DP N
DEP METH MODEL 3C76671A CAT 504 PO 181358 UNITS 1 SALVAGE VALU •00 SiN 7W5V023791 LOC MK-M04 CHECK 00000000 UN CST 7237.82 ACCU/f
DEP 7237.82 INVENTORY DATE 04/20/12 FUND TYPE G ACQUIRE 09/26/96 COST 7237.82 REM 800K BASIS •00 CONDITION GOOD STATUS ACTIVE DPT
06002 INS CO U DEP BASIS 7237.82 NEXT SCHEDULED MAINTENANCE GRT INS VAL 0.00 LAST POSTING DATE 09/30/OICUSTODIAN 37 LOCATION SALE
AMOUNT•00 REMARKS/LIC # SUPERSTACK II HUB 10 24 TRF FROM/TO RETIRED DATE
296
5 48 PORT SWITCH FUNDING 503 CAPITAL ASSET y
- MF
00 R ALLIED TELESYN CLS M VENDOR INSIGHT CORP
0
MODEL AT 8748XL-70 CAT 5041 PO 239446 UNITS 1
SIN SO6631488 LOC MK-13101 CHECK 89271 UN CS 1480.02
T
INVENTORY 04/20/72 STATUS ACTIVE FUND TYPE G ACQUIRE 08/17/03 COST 15'80.02
DATE CONDITION DPT 23507 INS CO
GOOD
NEXT SCHEDULED MAINTENANCE GRT INS LOCATION VAL 0.00 KW FLEET OFFICE/GARAGE FR
09/30/03CUSTODIAN 37 REMARKS/LIC # TRF FROM/TO 08503 TO 23507
BOUGHT BY RISK OLD ID # 0907-308
ASSE
2868 CISCO SWITCH FUNDING 007 CAPITAL T y EST LIFE DEP LIFE
-000 MF CISCO CGS /31 VENDOR 58 DATACOOIOI DEP N D N METH
R C POST P DEP
CATALYS
MODEL 3524 CAT 504 PO 276376 UNITS 7 SALVAGE VALU •00
SIN FAA0436WOCU LOC MK- CHECK 39335 UN CS 2036.60 ACCUM DEP 2036.60
Page 14 of 9 APPENDIX A—CURRENT SWITCH INVENTORY 00500-
M20 T
INVENTORY DATE CONDITION 04/79/125 FUND TYPE G ACQUIRE 09/78/00 COST 2036.60 REM BOOK BASIS •00
GOOD TATUS ACTIVE DPT 06002 INS CO DEP BASIS 2036.60
NEXT SCHEDULED CUSTODIAN MAINTENANCE 37 GRT INS LOCATION VAL 0.00 TECH/KEN LAST PoSTING DATE SALE
REMARKS/LIC # OLD ID # 0800-537 TRF FROM/TO /V)THN AMoUNT RETIRED DATE
2869 CISCO SWITCH FUNDING 748 CAPITAL ASSET y EST LIFE DEP LIFE
-000 R SB F CISCO CGS /11 VENDOR DATACOMM DEP POST P DEPMETH
MODEL 35 XL CAT 504 PO 216381 UNITS 7 SALVAGE VAL() •00.
24
SIN FAA0437H0J8 LOC MK- CHECK 40398 UN CS 2036.00 ACCUM DEP 2036.00
M2o T
INVENTORY DATE CONDITION 04/79/725 FUND TYPE G ACQUIRE 09/25/00 COST 2036.00 REM BOOK BASIS •00
GOOD TATUS ACTIVE . DPT 50500 INS CO DEP BASIS 2036.00
NEXT SCHEDULED CUSTODIAN MAINTENANCE 37 GRT LOCATIO IN VAL TEC 0.00 SERVER ROOM LAST POSTING SALE DATE 09/30/05•
N 5 MTHN H AMoUNT 00
REMARKS/LICOLD ID # # REGIONAL BLDG TRF FROM/TO RETIRED DATE
7007-574
572 - 007 CAPITAL ASSET DELL y EST LIFE 5 DEP DEP N LIFE
6 00 MARKETING 13928 UNITS 509730 POST DP y DEP SALVAGE METH 5
0 POWERCONNECT PORT SWITCH MFR DELL CLS /l1 CAT 504 LOC MK- UN CST 08/30/06 COST 0.00 7 VALU ALCM DEP REM 51. •00
MODEL POWER CONNECT 5324 SIN M20 FUND TYPE DPT 7467.00 1467.00 BOOK BASIS DEP BASIS 1467.00
9X4WV91 INVENTORY DATE 04/19/72 05003 GRT LOCATION LAST POSTING DATE •00
CONDITION GOOD STATUS ACTIVE NEXT TRF FROM/TO SALE AMOUNT RETIRED 1467.00
SCHEDULED MAINTENANCE CUSTODIAN 37 DATE 09/30/7
REMARKS/LIC # OLD ID # 7 •00
Page 15 of 9 APPENDIX A—CURRENT SWITCH INVENTORY 00500-
7007 - DELL POWERCONNECT 62211 SWITCH MFR FUNDING 001 CLS in VENDOR DELL CAT CAPITAL ASSET y EST LIFE 5 DEP DEP Y LIFE 5
00 DELL MODEL POWERCONNECT 62251 SIN 504 PO 000351569 LOC MK-M20 CHECK UNITS 7 UN CST POST DP Y DEP METH
0 FMKP6/Yll INVENTORY DATE 011/79/72 557827 FUND TYPE G ACQUIRE 12/29/70 1782.90 COST SALVAGE VALU ACCUM 51. •00
CONDITION STATUS.ACTIVE NEXT DPT 05003 INS CO GRT INS VAL. 7782.90 0.00 DEP REM BOOK BASIS 6251-02
SCHEDULED MAINTENANCE CUSTODIAN 37 LOCATION SEE HANK TRF FROM/TO DEP BASIS LAST 1158.88
REMARKS/LIC # OLD ID # POSTING DATE SALE 7782.90
AMOUNT RETIRED 09/30/7
DATE 2 •00
28118 CATALYST SWITCH FUNDING 725 CAPITAL. ASSET y EST LIFE DEP LIFE
-000 R F CISCO CL5 In VENDOR SB DATACOM DEP N POST DP N DEP METH
MODEL 2 PORT CAT 505E PO 224257 UNITS 1 SALVAGE VALU •00
4
-
SIN LOC W03 CHECK 207797 UN CST 1377.60 ACCUM DEP 1377.60
INVENTORY DATE CONDITION 0'1/77/72 STATUS ACTIVE FUND TYPE G ACQUIRE 08/30/01 COST 1377.60 REM BOOK BASIS DEP •00
GOOD DPT 62008 INS CO BASIS 1371.60
NEXT SCHEDULED MAINTENANCE CUSTODIAN 09/30/03 GRT GP0100 INS VAL 0.00 COUNTY ATTy LAST POSTING DATE SALE 09/30/0
37 LOCATION AMOUNT 6 •00
REMARKS/LIC OLD ID # # TRF FROM/TO FR 6207 T 62008 RETIRED DATE
2605-038
9 0
2964 CATALYST SWITCH FUNDING 125 CAPITAL ASSET y EST LIFE DEP LIFE
-000 MFR CISCO CGS M VENDOR 58C DATACOM DEP N POST DP N DEP METH MODEL 211 PORT CAT 5011 PO 2211257 UNITS 7 SALVAGE VALU •00 SIN LOC
LK-BPS CHECK 201797 UN CST 1371.60 ACCUM DEP 7371. 60 INVENTORY DATE 04/79/72 FUND TYPE G ACQUIRE 08/30/07 COST 1371. 60 REM BOOK
BASIS •00 CONDITION GOOD STATUS ACTIVE DPT 62072 INS CO DEP BASIS 7371.60 NEXT SCHEDULED MAINTENANCE 09/30/03 GRT GP0100 INS VAL
0.00 LAST POSTING DATE 09/30/06CUSTODIAN 37 LOCATION 8P LIB BACK R/11 SALE AMOUNT•00 REMARKS/LIC # TRF FROM/TO FR 62079 TO
62012 RETIRED DATE OLD ID # 2 60 7-0 51 71
DISTRIBUTION ACTIVITY DEP ORGN ACCOUNT PCT
INFORMATION
Page 16 of 9 APPENDIX A—CURRENT SWITCH INVENTORY 00500-
FUNCTION
5700 CULTURE/RECREATION. 5710 LIBRARIES 89506 530590 1. 00
6997 DELLPOWERCONNECT 6224P FUNDING 001 CAPITAL. ASSET y EST LIFE 5 DEP LIFE 5 -000 /11FR DELL CLS M VENDOR DELL DEP y POST DP y DEP
METH SG MODEL POWERCONNECT 6224P CAT 504 PO 00034570 UNITS 1 SALVAGE VALU •00 SIN GMLOGHI LOC UK-K14 CHECK 557438 UN CST 2237.90
ACCUM DEP 783.27 INVENTORY DATE 05/18/12 FUND TYPE G ACQUIRE 12/2E/10 COST 2237.90 REM BOOK BASIS 1454.63 CONDITION STATUS ACTIVE DPT
05003 INS CO DEP BASIS 2237.90 NEXT SCHEDULED MAINTENANCE GRT INS VAL 0.00 LAST POSTING DATE 09/30/72CUSTODIAN 37 LOCATION SALE
AMOUNT•00 REMARKS/LIC # TRF FROM/TO RETIRED DATE OLD ID #
' NOTE- There are a total of 6 POE switches like the one above at this location with a similar cost basis• '
4874 SWITCH FUNDING 007 CAPITAL ASSET y
-000 MFR ALLIED CGS M VENDOR INSIGHT MODEL AT-8724XL-10 CAT 504 PO 239409 UNITS 1 SIN 58039723 LOC LK-W05 CHECK 89808 UN CST
2279.83 INVENTORY DATE 04/11/12 FUND TYPE G ACQUIRE 07/08/03 COST 2279.83 CONDITION GOOD STATUS ACTIVE DPT 67501 INS CO NEXT
SCHEDULED MAINTENANCE GRT INS VAL 0.00 CUSTODIAN 37 LOCA170N 500 WHITEHD PHONE RM
Page 17 of 9 APPENDIX A—CURRENT SWITCH INVENTORY 00500-