Item I8 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: August 21, 2013 Division: Growth Management
Bulk Item: Yes X No _ Department:
Staff Contact Person/Phone#: Christine Hurley,
289-2517
AGENDA ITEM WORDING: Approval of a Memorandum of Agreement with the Florida Keys
Community College (FKCC) for on-site and off-site training of Microsoft Office Suite software
applications for Monroe County employees and waiver of purchasing policy because of convenience,
location, qualifications and provision of materials.
ITEM BACKGROUND: The FKCC will provide on-site and off-site training in Outlook, Word,
Excel, Powerpoint, and Access. These software applications are used by staff to perform its job in
normal business operations. The services Florida Keys Community College will provide will increase
the knowledge of County employees to improve efficiency, functionality and services they provide to
the public. They have agreed to set up on-site at 3 locations County wide. The classes will be offered
on a first come, first serve basis to Growth Management employees. If the maximum slots are not
filled within the Growth Management Division,they will be offered to other county staff.
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES: n/a
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $15,000 - $30,000 INDIRECT COST: BUDGETED: Yes _No_
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: SOURCE OF FUNDS:,148-50500-530540,
148-60500-530540, 158-525010--530540 and 158-52503-530540
REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year
APPROVED BY: County Atty x OMB/Purchasing Risk Management
DOCUMENTATION: Included x Not Required
DISPOSITION: AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: FKCC Contract#
Effective Date: 821/2013
Expiration Date: 06/05/2014
Contract Purpose/Description:
Florida Keys Community College will provide on-site training of Microsolf Office Suite
to Growth Management Employees.
Contract Manager: Christine Hurley 2517 11
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 8/21/2013 Agenda Deadline: 8/6/2013
CONTRACT COSTS
Total Dollar Value of Contract: $ +-$30,000 Current Year Portion; $ +-3,000
Budgeted? Yes❑ No ❑ Account Codes: 148-50500-530-540- J
Grant: $ 148-60500-530-540-✓
County:Match: $ 158-52501-530-540-
158-52503-530-540- ✓
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg.maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director Yes[]No[:]
Risk Management C - `-% Yes[:]No[ ' .-- '
O.M.B./Purchas ni g `�f/(D(�3 Yes[:] No[`/County Attorney Yes[:] No[]--- /_j
Comments:
OMB Form Revised 2/27101 MCP#2
Florida Keys Florida Keys Community College
5901 College Road, Key West, Florida 33040
Commoelly College (305) 296-9081 - FAX(305) 292-5156
Isf urd Luxes,IsG.zsrd L�:z�►tuta www,fkcc.edu
MEMORANDUM OF AGREEMENT
I I ilS AGRI I MENT, made this date bet%%een the. FLORIDA KEYS COMMUNITY COLLEGE,
hereinafter referred to as"FKCC"and MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS, hereinafter referred to as the "Monroe County."
It is agreed that FKCC ti ill conduct on and off site training of Microsoft Office Suite applications to Monroe
Count} employees. All training sessions will be from 4:00-6:00 p.m on either Wednesdays or fhursda%s.
Classes will run N ith a minimum of 5 and a maximum of 10 students per class. (raining locations,times and
dates are listed belo\%
Marathon Off-site Location —Wednesda s 4:00—6:00 Il.m.
Outlook Fundamentals September 18. 2013 to October 2, 2013
Word Fundamentals October 9, 2013 to October 23. 2013
Lxcel Fundamentals October 30. 2013 to November 13. 2013
1'owerPoint Fundamentals Januar} 8. 2014 to January 22. 2014
Access Fundamentals January 29, 2014 to February 12, 2014
Outlook Intermediate February 19. 2014 to March 5, 2014
Word Intermediate March 12, 2014 to April 2, 2014 (No class week ot`March 24"')
1-\eel intermediate Apri19, 2014 to April 23, 2014
PoHerPoint Intermediate April 30. 2014 to Ma} 14. 2014
Access Intermediate Mai 21. 2014 to June 4, 2014
KeN LaMo Off-site Location—Thursdays 4:00—6:00 g..m.
Outlook Fundamentals September 19, 2013 to October 3, 2013
Word Fundamental,, October 10.2013 to October 24, 2013
E\ccl Fundamentals October 31, 2013 to November 14. 2013
PowerPoint Fundamentals January 9, 2014 to January 23. 2014
Access Fundamental, January 30. 2014 to February 13. 2014
Outlook Intermediate February 20, 2014 to March 6, 2014
Word Intermediate March 13. 2014 to April 3. 2014 (No class week of March 24")
Fxcel intermediate April 10. 2014 to April 24, 2014
Po%%erPoint Intermediate Ma% 1, 2014 to May 15, 2014
Access Intermediate Mai 22. 2014 to June 5, 2014
Ke► West On-site Location FKCC Key West Cam vus Room D103 - Wednesdays 4.00—6:00 p.me
Outlook Fundamentals September 18. 2013 to October 2, 2013
Nord Fundamentals October 9. 2013 to October 23, 2013
Lxcel Fundamentals October 30. 2013 to November 13, 2013
PowerPoint Fundamentals Januan 8. 2014 to January 22. 2014
Access Fundamentals Januan 29. 2014 to Februan 12. 2014
outlook Intermediate I-ebruan 19. 2014 to March 5. 2014
Word Intermediate March 12. 2014 to April 2, 2014 (No class week of March 24"')
Facel intermediate April 9. 2014 to April 23. 2014
PowerPoint Intermediate April 30. 2014 to May 14. 2014
Access Intermediate Ma% 21. 2014 to June 4, 2014
The responsibilities of Monroe County are as follows:
1. Monroe Count) agrees to pad FKCC $100 per student per each six hour course taught.
The responsibilities of the FKCC are as follows:
FKCC will provide training to Monroe County employees for Microsoft Office Suite software. 1-he
>tudent w ill receive a manual for each software training course of instruction they attend.
In witness whereof the Parties hereto have executed this Agreement.
MONROE COUNTY BOARD OF FLORIDA KEYS COMMUNITY
COUNTY COMMISSIONERS COLLFGE
0
George Neugent Dr. athan Gueverra
Mavor resident.
Florida Keys Communitm College
Amti Heavilin
Deputy Clerk MONROE
MONROE COUNTY ATTORNEY
P R VED,JAB�j0 FORM:
STEVEN Y. WILLIAMS
A8818TA T C LINTY ATTORNEY
Date / x
AC40 CERTIFICATE OF LIABILITY INSURANCE °02�/2013
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(")must be endorsed- If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsements
PRODUCER 1-800-524.0191 NAME
A�
Arthur J. Gallagher Risk Management Services, Inc. PHONE 1-352-955-2190 FAX No
WC.No.E,0 LAIC. 1
E-MAIL
200 S. Orange Ave ADORES$
Suite 1350 INSURER(S)AFFORDING COVERAGE NAICS
Orlando, FL 3281.
INSURER Qualified Self Insurer
INSURED 1 INSURER B
Florida Keys Community C011ege INSURERC
5901 College Road INSURE:0 -
INSURER E
Key West, FL t�040-4397
INSURER F
COVERAGES CERTIFICATE NUMBER: 31903237 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAJMS
NS _
IR _ ADDL SUBR POLICY EFF POLICY EXP LIMITS
TYPE OF INSURANCE POLICY NUMBER M
A GENERAL LIABILITY RMC2013-0301 03/01/13 03/01/14 EACH OCCURRENCE f 200,000
DAMAGE TO-RENTE°
X COMMERCIAL GENERA_ LIABILITY PR€MI495;Ea 09P_+Renco) S
L
CLAIMS-MADE OCCUR MED EXP IAny aria person, S
PERSONAL 6 ADV INJURY f
GENERAL AGGREGATE S
GEN L AGGREGATE LIMIT APPLIES PER PRODUCTS COMP OP AGG S
POLICY PRO- LOC Ba Occurrence Agg f 300,000
A AUTO MOBILE LIABILITY RMC2013-0301 03101711 03761/14EOMB�gm'IMGLE LIMIT S
BODILY INJURY,Por person) f 200,000
ANY AUTO
X Ate.OWNED SCHEOULErj BODILY INJURY Per aca,donU f 300,000
AUTOS AUTOS PROPERTY DAMAGE
NON-OWNED S INCLUDED
X HIRED AUTOS X AUTOS (e�ga?dgntl
.S
UMBRELLA LIAB OCCUR EACH OCC uRRENCE S
EXCESS LIAB CLAIMS MADL AGGREGATE S
• - S
DED RETENTIONS
WC STATU- O H-
WORKERS COMPENSATION TORY UhUTS ER
AND EMPLOYERS'LIABILITY
ANY PROPRIETORIPARTNERIEXECUTIVE .Y.-�i N A E L EACH ACCIDENT S
OFFICER/MEMBER EXCLUDED? EL DISEASE-EA EMPLOYEE S
(Mandatory In NHI
If yes describe under E.. DISEASE-POLICY LIMIT S
DESCRIPTION OF OPERATIONS Delow
DESCRIPTION OF OPERATIONS•LOCATIONS,VEHICLES iAnach ACORD 101 Additional Remarks Schedule.It more space is requvedy
Self Insured per Florida Statute 768.28 $200,000 per Person / $300,000 per Occurrence Aggregate
With respect to the Florida Keys Community College classes and sports events held in Monroe County.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
Monroe County THE EXPIRATION DATE THEREOF NOTICE WILL BE DELIVERED iN
ACCORDANCE WITH THE POLICY PROVISIONS
1100 Sislonton Street AUTHORUEO REPRESENTATIVE
Key West, FL 33040
USA `
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ariniorl
31983237