Item E9 � E.9
� � �, BOARD OF COUNTY COMMISSIONERS
County of Monroe � ��r�i
�r � s�� Mayor Heather Carruthers,District 3
The Florida.Keys Mayor Pro Tem Michelle Coldiron,District 2
Craig Cates,District 1
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
April 15, 2020
Agenda Item Number: E.9
Agenda Item Summary #6738
BULK ITEM: Yes DEPARTMENT: Emergency Services
TIME APPROXIMATE: STAFF CONTACT: James Callahan (305) 289-6088
9:00 AM
AGENDA ITEM WORDING: Approval to purchase (11) 2020 F-150 Crew Cab and (2) 2020 F-
250 Crew Cab pickup trucks from Duval Ford to replace vehicles totaled by Hurricane Irma.
ITEM BACKGROUND:
Due to damage from Hurricane Irma, 13 vehicles used by MCFR need to be replaced. The vehicles
cannot be replaced with a like vehicle as required by FEMA due to updated MCFR requirements
such as clean cab carcinogen contamination prevention. A request was submitted for Improved
Project to the Florida Department of Emergency Management(FDEM) and FEMA. This was
recently approved.
MCFR is requesting BOCC approval to replace their Hurricane Irma damaged vehicles with (11)
2020 Ford F-150 and(2) 2020 Ford F-250 Crew Cab pickup trucks. Vehicle quotes were obtained
from Alan Jay Fleet Sales, Coggin Ford, Duval Ford and Bozard Ford. Duval Ford was chosen as
the supplier of the vehicles as they are able to provide them at the lowest cost. The vehicles will be
acquired under the Florida Sheriffs Association approved contract from Duval Ford as follows:
Florida Sheriffs Association/Florida Association of Countries & Florida Fire Chiefs' Association
Automotive Contract 4FSA19-VEL27.0 chassis/FSA19-VEH17.0 (www.fi sheriffs,org)
PREVIOUS RELEVANT BOCC ACTION:
N/A
CONTRACT/AGREEMENT CHANGES:
Purchase of(11)2020 Ford F-150 and(2) 2020 Ford F-250 Crew Cab pickup trucks to replace
vehicles damaged by Hurricane Irma
STAFF RECOMMENDATION:
DOCUMENTATION:
Request for Alternate Project PW6755 - Hurricane IRMA Replacement Vehicles
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E.9
Hurricane IRMA RFP F-150 Tonneau Cover- OMB Approved
Hurricane IRMA F-150 Topper- OMB Approved
Hurricane IRMA RFP F-250 Gasoline - OMB Approved
Hurricane IRMA RFP F-250 Diesel - OMB Approved
Sheriffs Association Contract FSA19-VEL27.0
FINANCIAL IMPACT:
Effective Date: 04/16/2020
Expiration Date: 04/16/2020
Total Dollar Value of Contract: $494,807.00
Total Cost to County: $277,971.24
Current Year Portion: $494,807.00
Budgeted: Yes
Source of Funds: 125-0459110-560640 Project: IRPG6755 Project Account: 560640
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: $0.00
Revenue Producing: N/A If yes, amount: N/A
Grant: FEMA
County Match: TBD
Insurance Required: Yes
Additional Details: N/A
REVIEWED BY:
James Callahan Completed 03/27/2020 3:22 PM
Pedro Mercado Completed 03/30/2020 4:23 PM
Purchasing Completed 03/31/2020 1:00 PM
Budget and Finance Completed 03/31/2020 2:52 PM
Maria Slavik Completed 03/31/2020 3:14 PM
Kathy Peters Completed 03/31/2020 3:39 PM
Board of County Commissioners Pending 04/15/2020 9:00 AM
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E.9.ai
REQUEST FOR ALTERNATE PROJECT PAGE of
(COMPLETE EACH CELL - PREPARE A SEPARATE REQUEST FOR EACH PROJECT) CD
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DECLARATION NO. PW NO. FIPS NO.087-99087-00 DATE: CATEGORY
6755 E
FEMA 68385 -DR- 4337
APPLICANT: Monroe County COUNTY: Monroe DAMAGED FACILITY: Fire Rescue uO
Vehicles and Equipment
APPLICANT HAS DETERMINED THAT THE PUBLIC INTEREST WOULD NOT BE BEST SERVED BY RESTORING THIS DAMAGED O
FACILITY. LISTED BELOW IS AN ALTERNATE PROJECT DESCRIPTION AND DIMENSIONS WITH DETAILED SCOPE/SCHEDULE OF
WORK. ATTACHED IS THE COMPLETED SPECIAL CONSIDERATIONS QUESTIONNAIRE. (Add attachments as necessary for a y
complete request description):
The County would like to replace closed-cab vehicles with pick up trucks for the purpose of clean cab carcinogen contamination
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prevention.
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COST ESTIMATE (n
ITEM CODE NARRATIVE QUANITY UNIT UNIT PRICE COST
0)
2020 Ford F-150 Crew Cab Gasoline 2WD 7 $36,520.00 $255,640.00
t. with tonneau cover
2020 Ford F-150 Crew Cab Gasoline 2WD 4 $38,265.00 $153,060
2. with cab high topper
2020 Ford F-250 Crew Cab 2WD Gasoline 1 $38,315.00 $38,315.00
3. with cab high topper
2020 Ford F-250 Crew Cab 2WD Diesel with 1 $47,792.00 $47,792.00
4. tonneau cover
5.
TOTAL ESTIMATED COST OF ALTERNATE PROJECT: $494,807.00
(ADD ATTACHMENT FOR DETAILS AND/OR ADDITIONAL LINE ITEMS) h
SOURCE OF FUNDING FOR ADDITIONAL COSTS:
WORK TO BE PERFORMED BY:(check one)
9 A. Contract 9 B. Applicant's Employees and Equipment 9 C. Combination of A. and B. CIL
ESTIMATED DATE OF COMPLETION:
Applicant confirms by signature below that: 1) approval is based on the information provided with this request; 2) any changed =
conditions are to be immediately brought to the attention of the Governor's Authorized Representative; and, 3) approved
alternate projects remain subject to all previous requirements for accountability, completion, and closure.
SIGNATURE OF APPLICANT'S AUTHORIZED REPRESENTATIVE: DATE:
PRINT NAME and POSITION: CONTACT NUMBER:
Packet Pg. 1728
E.9.ai
EHP COMPLIANCE 7/14/06
All FEMA funded projects require Environmental/Historic Preservation (EHP) review and approval. Any project that
changes the pre-disaster condition (function, capacity or location) of a facility requires EHP review and approval LL
PRIOR to the start of construction. Hazard mitigation, improved projects and alternate projects require a more
detailed level of review because, by definition, they may involve a change in the function or capacity of a facility
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and/or work outside the footprint of the existing structure. The applicant is responsible for obtaining all required
permits and complying with all conditions placed on the project.
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If a proposed project:
• involves any action on beaches or in a CBRA zone
• is in or adjacent to floodplains, wetlands or water-ways
• changes the location or capacity of the damaged facility
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• has the potential to affect any environmentally sensitive areas
• will involve excavation or digging in undisturbed ground
• is around any potentially historical sites or structures
• involves the repair or replacement of any structure more than 45 years old
The applicant must provide (as appropriate):
• site plans, drawings or sketches
• design/construction plans or drawings
• hydraulic/hydrological study or analysis
• location, site and floodplain (FIRM) maps
• a record of any contact with regulatory agencies
• copies of any existing permits and permit applications
• photographs of the damaged facility and the surrounding area
This information should be scanned or attached to the NEMIS file so that it is available to the EHP specialist
during the review process. Projects submitted without the necessary back-up documentation cannot be processed
through environmental review and approval without delays.
Also, in order to avoid unnecessary delays: a,
• provide clear damage description and scope of work
• do not combine multiple buildings or sites on a single PW
• note the date of construction of buildings and historic background
• provide overall photographic views of buildings and surroundings LO
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• note and photograph any dedication or historical information plaques
• completely describe and locate the proposed site of replacement facilities
If this information is not included, processing will be delayed while the scope is clarified, dates are established and
locations are determined.
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It is especially important that the applicants provide the plans, maps, studies, photos, etc. and obtain the required
permits/approval from the appropriate agencies PRIOR to the start of construction. Verification that all necessary
permits have been obtained and all conditions have been met is required at project close-out. Failure to do so =
could jeopardize FEMA's ability to fund the project.
Please contact the LTRO EHP staff if you have any questions. Thank you.
Rick Myers
Environmental Liaison Officer
richard.myers(a�dhs.gov
(407) 858-2705 Office
(407) 251-9930 Fax
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Hurricane Request for Purchase ATTACHMENT E•s,a;
Date of Request: Requester Name: Requester Signature: Additional Approval:
3/19/2020 Tamborski, Cheri
Requester Phone:305-289-6088 Requester Email:tamborski-cheri@monroecounty-fl.gov
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Requesting Department: MCFR Vendor Name/Vendor Number: Duval Ford Fleet Sales/000443
Request:
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1. Replacement of 2010 Ford Crown Victoria CID 6870 VIN 2FABP7CV9AX132218 `V
2. Replacement of 2012 Ford Explorer CID 7284 VIN 1FMHK7B88CGB03263
3. Replacement of 2012 Ford Explorer CID 7285 VIN 1FMHK7B8XCGB03264
4. Replacement of 2013 Chevrolet Silverado 2500 CID 7519 VIN 1GC2CVCG1D2278493 LO
5. Replacement of 2014 Ford Expedition CID 7938 VIN 1FMJUlFSSEEF31508
6. Replacement of 2015 Ford Expedition CID 8658 VIN 1FMJUlFTSFEF23960
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7. Replacement of 2007 For Crown Victoria CID 6358 VIN 2FAFP71W67X134983
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Florida Sheriffs Association/Florida Association of Countries&Florida Fire Chiefs'Association Automotive Contract
##FSA19-VEL27.0 chassis/FSA19-VEH17.0 (www.fisheriffs.org)
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Reason for Request--how was this caused by the hurricane?Vehicle declared total loss by insurance company, Florida e
League of Cities,exposed to salt water and storm surge,vehicle condition report attached
Type of purchase:
Replenish Stock __New Items/Materials Insurance Claim Claim#
Repair work X_Replacement due to damage (Include copy of all claim-related documents) S
Where are the items/materials/goods/services being used?
Staff vehicle, MCFR, Battalion Chief of Training
What is the location of the repair or replacement work?
ca
N/A
If repair or replacement, is this temporary Priority: Low Routine _X_Urgent
or permanent?
Temporary �X_Permanent
Order Details: 2020 Ford F-150 Crew Cab Gasoline 2WD with tonneau cover with factory and contract options per the
attached quote 1
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Qty Item Description Cost per Unit Total Expense _ '
2020 Ford F-150 Crew CabCL
Gasoline 2WD with tonneau
7 cover $36,520.00 $255,640.00
Total Cost: $255,640.00 E
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Packet Pg. 1731
Please attach the required three quotes on purchases$10,000 or greater.
This request for purchase must be approved before submitting to BOCC for contract approval. Use this codin,
for the Agenda Item: Fund/Cost Center Account Project Project Account
125 0459110 560640 IRPG6755 560640
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OMB Purchasing Approval: Hurricane Tracking # 58636
Updated 7/17/29 CD
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Monroe County Purchasing Policy and Procedures
ATTACHMENT E.1
Monroe County Procurement Form
(For all Purchasing$10,000.00 or more) U
Requirement(good/services to be procured):.
2020 Ford F-150 Crew Cab Gasoline 2WD with tonneau cover with factory and contract options per
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the attached quote.
1. Replacement of 2010 Ford Crown Victoria CID 6870 VIN 2FABP7CV9AX132218
2. Replacement of2012 Ford Explorer CID 7284 VIN 1FMHK7B88CGB03263 LO
3. Replacement of 2012 Ford Explorer CID 7285 VIN 1FMHK7B8XCGB03264 '
4. Replacement of 2013 Chevrolet Silverado 2500 CID 7519 VIN 1GC2CVCG1DZ278493
5. Replacement of 2014 Ford Expedition CID 7938 VIN 1FMJU1F55EEF31508 e
6. Replacement of 2015 Ford Expedition CID 8658 VIN 1FMJU1FT5FEF23960 Ch
7. Replacement of 2007 For Crown Victoria CID 6358 VIN 2FAFP71W67X134983
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Market Research:
Research Method:
❑Internet
❑Prior procurement files( -)
❑Personal Knowledge of Local Trade Area( )
®Other(refer to Potential Sources below)
Potential Sources:
Florida Sheriff s Association Contract#FSA19-VEL27.0 chassis/FSA19-VEH17.0 -Duval Ford
State of Florida Contract#25100000-19-1 - Coggin Ford
State of Florida Contract National Auto Fleet#2020-120716 NAF -Alan Jay Fleet Sales
Florida Sheriffs Association Contract#FSA19-VEL27.0 —Bozard Ford
Estimated Purchase Price: $36,520.00_
Additional Considerations: Considered Notes:-
Federal Surplus Property ❑
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Aggregates or Break Up p LO
Purchase '
Lease vs. Purchase ❑
PIanned/Expected Contract Type:
❑Fixed Price (including fixed price per unit)
[]Cost Reimbursement plus fixed/fee/profit
[]Other:
Notes: cost plus percentage-of-cost is prohibited; time and material has restrictions
(See§200.318 0)(1) �
Updated 7/18/18 '
Packet Pg. 1733
Monroe County Purchasing Policy and Procedures
ATTACHMENT EA
Monroe County Procurement Form
(For all Purchasing $10,000.00 or more)
.......... ----—.....
Procurement Method:
Recommend using the Florida Sheriff's Association/Florida Association of Countries &Florida Fire Chiefs' LO
Association Automotive Contract#FSA 19-VEL27.0 chassis/FSA19-VEHI 7.0 (www.flsheriffs.org) for the U_
replacement"Cost Reasonableness"
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ID Small Purchase Procedure ($10,000.00 Up to F Sole Source $10,000.00 or more
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$49,999.99) E]Written Solicitation of Price Noncompetitive-proposals Justification (refer to 'a
Quotes (Please include) Chapter 14/2 CFR 200.320(f): 0
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[]Oral Solicitation of Price Quotes (attach w
documentation noting oral price quotes)
Vendor contact information/Price quoted
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Florida Sheriff's Association—Duval Ford $36,520.00
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State of Florida— Coggin Ford $36,775.69 0
State of Florida— Alan Jay Fleet Sales $37,815,00
Florida Sheriff's Association—Bozard Ford - $3 8,5 3 6.00 eat
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Notification/Publication Plan: NIA if'Hicro-Purchase; Alust be formally publicized if"estimated
Purchase Price"is in excess of$50,000,
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Signature Signature >
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Cheri Tamborski
Printed Name Printed Name
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Executive Administrator/MCFR LO
Title/Department Title/ OMB Department U_
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Updated 7/18/18
Packet Pg. 1734
Monroe County Purchasing Policy and Procedures
ATTACHMENT E.3
Debarred, Suspended or Ineligible Entity Checklist
Entity Name: Duval Ford Fleet Sales
Federal/State Funding Agency: Federal Emergency Management Agency (FEMA) LO
Federal/State Funding Program: Public Assistance Grant Program (PA) _ U-
Federal Excluded Parties List System (EPLS): Yes LO
SA .gov No X
State Convicted/Suspended/Discriminatory/Complaints Vendor Lists: Yes c
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dms.myflorida/com No Y
US DHHS List of Excluded Individuals and Entities (LEIE): Yes
Exclusions/oig.hhs.gov No c
X
2
Verified By:
I
CO
Signature Date
2
Cheri Tamborski
Printed Name Contract/Grant Manager
Executive Administrator/MCFR
Title, Department >
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Reviewed By:
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Signature ,
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Printed Name
Title/OMB Department
Packet Pg. 1735
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® Entity Registration Summary O
e Reris c "r,at Name.Duval Ford,LLC
Business Type:Business or Organization
Last Updated By ROBERTOREILLY �
Registration Status:Active
t„ Activation Date:01(I$(2020 CL
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Department of Management Services
U p r- n. of Man c�or en services > Biness Ooerations > PLar LI in > S ,t Ac��r �
Resources > Vendorc�itratior� ar�d Vendor Lists > Convicted Vendor ListLO
Convicted r List
The Department of Management Services (DMS) maintains "a list of the names and addresses of those who
have been disqualified from the public contracting and purchasing process" in accordance with a2faarq ,n
7,1 Floria ztatutes.
Vendor Name Agency Effective Expiration Final Order
of Origin Date Date
Calixte, Jacques Final r- ly. .�.�e qua �
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Hoffman, Tracy J. (Gator Firra6 C r r.m. .Fioffrnan mra ,7,
Signage and Striping, DOT 01/22/18 01/22/21 G°trv_ icra
LLC) Luc (- '`° 753.24 KB)
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VendorSuspended List
The Department of Management Services (DMS) maintains a list of vendors that have been removed from
the vendor list "for failing to fulfill any of its duties specified in a contract with the State" in accordance ,
with R 6 £lA 1,OC3 , For°ids Adr ainistrmatiy .C.• d .
Vendor Name/Address Agency Effective Notice of Default
of Origin Date
Building Maintenance of America,
LLC d/b/a Florida Building NQ11 . ` f- efauj i� 00�
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Maintenance DMS 07/02/14
333 North Falkenburg Road #A117 -1 rrd „Busldrna Marntenan (`,� c
Tampa, FL 33619 575.81 KB)
Club Tex Inc. rp
2025 Broadway, Suite #15G DOC 01/24/19 tam f f-Qf ��lf.-- tab -Q&.L C- ( `i"l
New York, NY 10023 111.75 KB)
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Correctional Consultants,LLC
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P.O. Box 515 DOC 12/10/19
Chattahoochee, FL 32324 pr�_.r�Ptant . 1_ (£°' 85.95 KB)
iColor Printing and Mailing, Inc. Ntr °.oaf Default _€tpr rFLrct. r
22873 Lockness Avenue DEP 02/20/12 Milrra & In ,, ( � 320.17 KB)
Torrance, CA 90501
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Visual Image Design Firm, LLC NQtiof Dcbfaulual
6845 Narcoossee Road, Suite 59 DOH 06/25/15
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Department of Management Services
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Discriminatory Vendor i
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Vendor Complaint List
The Department of Management Services (DMS) tracks formal complaints issued to vendors by state
agencies; this information is provided to agencies to assist in determining vendor responsibility in ,
accordance with Lj ion 2 74057fZ Florid t t t� and Rule_ U'
Cade. Please note that this list includes complaints that are pending resolution.
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Packet Pg. 1740
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MONROE COUNTY FIRE
DATE: �
MONROE COUNTY FIRE DUVAL FLEET 212V20
MARK THOMPSON Bambi Derr LO
(Work)904.381-6596 N
?liomuarliM�,.`$Ls� r„gycg,�r -nasty (Fax) 904.387.6816
5203 Waterside Or Jax,FL 32210
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I appreciate your Interest and the opportunity to quote. Prices are published by the Florida Sherdrs Associationl r
Florida Association of Counties&Florida Fire Chiefs'Association Automotive Contract NFSA19-VEL27.0 chassisl FSA
19-VEH17.0.(www.flsherf fs.org) If you have any questions regarding this quote please call! Vehicle will be ordered
white exterior unless specified on purchase order.
a e° ITEM 1204 2020 FORD F-150 112 TON CREW CAB PICKUP TRUCK-4X2(WIC) 23,829.00 0)
° XL TRIM PACKAGE NC t8
s99w 3.3L V6 TI-VCT WITH FLEX-FUEL NC
sA46 6-SPEED AUTOMATIC TRANSMISSION NO
a445 145"WHEELBASE 5.5'BED(SHORT BED) NC
a POWER WINDOWSI DOOR LOCKS NO CL
eOC BACKUP CAMERA NC
+ 188 BLACK PLATFROM RUNNING BOARDS 249.00
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OS ICRUISECONTROL 224.00
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c 52P SYNCIBLUETOOTH-REQUIRES CRUISE CONTROL&FORD PASS CONNECT 419.00
SOM FORDPASSCONNECT 224.00
a 7SR REVERSE SENSING 274.00 ,
+ 63A ITRAILER TOW PACKAGE-NO HARDWARE 594.00
s 6 _ �CHROME APPEARANCE PACKAGE 774.00 (,
a 85H 'FACTORY BACK UP ALARM
s 942 NON PROOGRAMABLE DAYTIME RUNNING LIGHTS $ 44.00
a ALL 3.73 E-LOCKING REAR DIFFERENTIAL $ 569.00
r QnX HARD FOLDING TONNEAU BOX COVER(WHITE OR RACE RED)
a 'e~W SPRAY INBEDLINER 594.00
°Tip 0)
a _..T bt7 DEEP TINT ALL AROUND-NO FRONT STRIP 385.00 s ?TONE PAINT CREW CAB ROOF,A&C PILLARS(OXFORD WHITE) $ 850.00 >
CUSTOM GRAPHICS FIRE PACKAGE Furnished and Installed by Creative Fleet Markings LLC
s 87D $ 399.00
(Customer Crest on Door,6"Stripe from front to rear,Fire Rescue Printed on Tailgate) ,
WHELEN DELUXE UNMARKED PATROL PACKAGE-Consist of Front and Rear Full-Width Interior LED
WPUMP-LED System(Eight 3-LED Module)with LED Takedown Lights;Four Corner LED System,Hand Held or one $ 2,415.00
piece Combination Light Controller/Siren;Speaker and Bracket(REDIWHITE)
° HHS3200 HHS3200-HAND HELD SIREN/PA SIREN CONTROL 925.00
FS-4LED (4)CORNER FEDERAL SIGNAL LED LIGHTS-LED's will be mounted in headlamps and tall lamps where $ 292.00
possible,alternate mounting locations may be substituted.(SPLIT AMBERIWHITE)
a £AFETY 3RD BRAKE LIGHT SAFETY PULSE 229.00
E?FBSSWP SOUNDOFF FLASHBACK ALTERNATING TAIL LIGHT FLASHER 42.00
SOUNDOFF SOLID STATE HEADLIGHT FLASHER WITH SELECT-A-PATTERN (Wire To Position 1 in t8
ETHFSS-FV switch peck) $ 46.00 0)
INVERTER-600 WATT PURE SINE WAVE INVERTER includes 808-9001 Xantrex user control I ignition
s DSI-12/600 control switch.Installed on transmission hump to power laptop computers $ 525.00
a UNDERCOAT UNDERCOATING TO INCLUDE WHEEL WELLS 650.00 CD
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+ 3K RKE ADDITIONAL KEY WITH REMOTE 350.00 r.
s PQ EXTERIOR:RACE RED NO
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i AG INTERIOR: GRAY VINYL INTERIOR 40/20140 NO
a VINYL FLOOR NC
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LABOR Total labor hours per spec. Includes wire,loom,connectors,POI and shop supplies: $100 $ 1 300.00
VENDOR 2020 F,150 W tl BALANCE OUT ON 511f20 AND WILL NOT BE PRICE PROTECTED
COMMENTS ON THE CURRENT FSA CONTRAI:;71— 0)
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Vendor: Coggin Ford Requester: Mark Thompson
Address: 9650 Atlantic Blvd. Date: 2/20/2020
Jacksonville. FI. 32225 Agency: Monroe County Fire Rescue
Off# (904) 608-4240
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From: Rick Hoening
Email: RHoening@CogginAuto.com Contact# 305-394-0820
FEID: 47-3473001 E-Mail
State Contract 25100000-19-1
-)200# 6mrnn 1tv GaMption Quail UnitPdco Extended Total
41 PICKUP 2020 Ford F-150 Crewcab 2WD XL Trim Level 1 $22,890.00 $22,890.00
145" WB Model W1C CL
Race Red c
0
3 Options
99B 3.3 Itr V-6 Gas Engine 1 Included 2
76R Reverse Sensing 1 $266.75 $266.75 0.
85A Power Pkg= Power Windows, Locks & Mirrors 1 $1,134.90 $1,134.90
50S Cruise Control 1 $218.25 $218.25
53A Factrory Towing Package 1 $577.15 $577.75'
18B Running Boards 1 $242.50 $242.54
86A Chrome Apperance Pkg 1 $751.75 $751.75
85H Backup Alarm 1 $121.25 $121.25 j
942 Daytime Running Lights 1 $43.65 $43.65
XL6 Limited Slip Rear Axle 3.73 1 $552.90 $552.90
96X Hard Folding Tonneau Cover 1 $965.15 $965.15
96W Spray in Bed Liner 1 $577.15 $577.15
52P SYNC Systyem 1 $407.40 $407.40
60M FordPass 1 $218.25 $218.25 >
3K 3rd Key w/ FOB 1 $329.00 $329.00
TINT Deep Legal Tint on All Windows 1 $289.00 $289.00
PAINT Truck Upper Cab Painted White per Specs 1 $950.00 $950.00
GRAPH Custom Graphics per Spec 1 $590.00 $590.00
INVT 600 Watt Power Inverter per Specs 1 $685.00 $685.00
WPLB Whelen Premium All LED Liberty Lightbar per Specs 1 $2,868.00 $2,868.00 LO
3BL 3rd Brake Light Safety Pulse 1 $209.00 $209.00 UL
4C/LED Whelen Vertex Four (4) Corner LEDs 1 $865.00 $865.00
HUFL Headlight & Tail Light Flashers 1 $328.00' $328.00
HH/SIRN Hand Held Siren & Controller 1 Included
U/C Undercoating per State Specs 1 $695.00 $695.00
Spec 41 Unless colons specified, the vehicle will be ordered White TOTAL $36,775.69
Accepted By:
Bate:
Packet Pg. 1743
fir• tI A Iciewell
IIrT ��r
Call Us first,for all of your Fleet Automotive, &Light Truck needs. Quote
PHONE(800)ALANJAY(252-6529) DIRECT 863 385 9610 WWW.ALANJAY.COM 24737-1
ga,l 2003 U.S.27 South MOBILE 904 838 49991:}0e P.O.BOX 9200
�iiJl ray i4,2Qp)i i,r
Sebring, FL 33870 FAX 863-402-4221 Sebring,FL 33871-9200
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ORIGINAL
217/ 020ATE QUICK QUOTE SHEET I 2 020 AT
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REQUESTING AGENCY MONROE COUNTY FIRE RESCUE
CONTACT PERSON MARK THOMPSON EMAIL a ` T&g.
__.. _ t8
PHONE 305-394-0820 MOBILE FAX
—. _
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SOURCEWELL(FORMERLY NJPA) CONTRACT# 2020-120716 NAF p
_ _ www.NationalAutoFleetGrou com
MODEL W1C MSRP $35,035.00
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2020 FORD F-150 CREW CAB 2WD XL 5.5'BED 145"WB(W1 C 100A)
CUSTOMER )D NJPA PRICE 24,238.0.0
5.5'
AN vehicles will be ordered white w/darkest interior unless clearly stated otherwise on purchase order.
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FACTORY OPTIONS DESCRIPTION O
PQ AG EXTERIOR COLOR RACE RED WITH MEDIUM EARTH GRAY VINYL 40/20/40 SPLIT BENCH. $0.00
99B 446 3.3L V6 PFDI with Auto Start-Stop Technology and Flex-Fuel Capabilityl(NA 157"or 163.7"W B)W/Electronic Six- $0.00
Speed Automatic Transmission with Selectable Drive Modes:Normal/Taw-Haul/Sport(standard w/®3.3L V6 PFDI)
1813 BLACK PLATFORM RUNNING BOARDS $245.00
-------------------
50S CRUISE CONTROL. $220.00
52P SYNC SYSTEM WITH BLUE TOOTH PHONE CONNECTIVITY(Req's 50S Cruise Control) $415.00
------ .w.w,_._., _w,wwww----------- ------w..- ----- w.w._ _w..ww..www..
76R REVERSE SENSING SYSTEM $270.00-----------------
53A Trailer Tow Package-inc:Towing capability up to TBD,tailgate LED,Class IV Trailer Hitch Receiver,towing capability up $590,00
to TBD on 3.3L V6 PFDI engine(99B)and 2.7L EcoBoost engine(99P)or up to TBD on 3.5L EcoBoost engine(994),3.5L
EcoBoost High Output engine(99G)and 5.OL V8 engine(995),smart trailer tow connector and 4-pin/7-pin wiring O
harness,Upgraded Front Stabilizer Bar
— _
85A Manual-folding,Power Glass Sideview Mirrors with Black Skull Caps,Illuminated Entry,MyKey®Owner Controls $1,165.00
Feature,Perimeter Alarm, Power Locks with Flip Key and Integrated Key Transmitter kelyess-entry(includes Autolock),
Power Tailgate Lock,Power Windows(front on Regular Cab,front and rear on SuperCab and 5uperCrewO)
86A CHROME APPEARANCE PKG-Includes Fog Lamps,Chrome Front and Rear Bumpers,Body color front fascia,17'Silver $770.00
Painted Aluminum Wheels
85H FACTORY BACK UP ALARM $120.00
942 NON PROGRAMABLE DAYTIME RUNNING LIGHTS $42.00 O
XL6 373 E-LOCKING REAR DIFF AL 565.00
--------- -----------------------------------------
------ ,,
CAMERA BACK UP CAMERA(STD) $0.00
60M FORDPASS CONNECT(REQUIRED W/SYNC 52P) $220,00 C:
96X HARD TONNEAU COVER PICKUP BOX COVER(PRE INSTALLED) $990 00 1--
_. _ CD
FACTORY OPTIONS $5,612.00 'n
CONTRACT OPTIONS DESCRIPTION
NO TEMP TEMPORARY TAG NOT REQUESTED(CUSTOMER WILL HANDLE THEIR OWN TAG WORK) $0.00 CL
------------------
3KR Additional key and remote,cut and programmed, $275.00
DTF 4 TRK Deep tint film installed on four doors and back glass for extended/crew cab pickups. $255,00
_.._ _--_e _ _ _________________n_______.___
HD SOB 5H HD Scorpion spray on bed liner(short bed)under rail. $525.00
------------______ _________ _e____-- ee___e______________________----_-_ __-__-- --
PAINT CREW CAB ROOF PAINT,A,B,&C PILLARS Ford Oxford White. $950.00 a)
GRAPHICS CUSTOM GRAPHICS FIRE PACKAGE Furnished and Installed by Creative Fleet Markings LLC(Customer Crest on Door,6" $475.00 m
Stripe from front to rear,Fire Rescue Printed on Tailgate.No Destination or Chevron Included) _2
_ _ _ .---_.-__ _______a________________m
WPUMP-I-HHS Whelen premium unmarked patrol package consist of front and rear full width interior LED system with LED takedown $3,370.00
lights;four corner LED system,HHS3200 hand held combination light and siren controller,speaker, and vehicle specific
bracket.(RED/WHITE) �
__..
NOTE LED5 FOR LIGHTING PKG TO BE RED/WHITE $0.00 0)
F5-4LED Federal Signal 4-Corner LED System,SPLIT amber&white. LED's will be mounted In headlamps and tail lamps where $595,00
possible,alternate mounting locations may be substituted.
_ _ _ _-___--- e__ _______ ___ ____ _- ____ ---_---_---_n
I
NJPA-MONROE COUNTY FIRE RESCUE-W1C_24737-1_Quote.pdf Page 1 of 2
Packet Pg. 1744
Sourcewell
EA
SOURCEWELL(FORMERLY NJPA) CONTRACT# 2020-120716 NAF www.NationalAutoFleetGroup.com
-—-—-------------------—------------------------------------------------------------------------------------------------------------------------------------------
3BILS 3rd brake light safety sulse(Pulses 3rd brake light(4)times upon application of brake pedal to increase driver $200.00
awareness behind you when stopping)
...................................... ... ............... ..............................
SCI-ETFBSSN-P SoundOff FLASHBACK Alternating Tail Light Flasher, $151 25,
-
-------------------------------- --------------- ----------
SOI-ETHFSS-FV SounclOff Solid State Headlight Flasher with Select-A-Pattern Technology.(Wire To Position 1 in switch pack) $138.75
806-1206 806-1206-600w pure sine wave inverter includes 808-9001 Xantrex user control if ignition control switch. $490.00 LO
UBC
C44
Tit eSea I A utoB ody R ub b eri z ed p rot e ctiv a un der body coating(rust inhibitor), 514,01,00,
EWD EXTENDED WARRANTY DECLINED $0.00 -0
CONTRACT OPTIONS $7,965.00
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TRADE IN S37.815.0.0-
$0.0o
------------ MONOWNWRO N---Wo-
TOTAL COST LESS TRADE IN(S) CITY 1 $37,81S.00
---------------- -------
Estimated Annual payments for 60 months paid in advance: $8,469.00
Municipal finance for any essential use vehicle,requires lender approval,WAC.
Comments
.........----------
!VEHICLE QUOTED BY CHRISTY SELF GOVERNMENT ACCOUNT MANAGER ==_jjj2&Aa"L=
I Want to be Your Fleet Provider" E
I appreciate the opportunity to submit this quotation. Please review it carefully. If there are any errors or changes,please fee/free to contact me at any time.
I am always happy to be of assistance.
NJPA-MONROE COUNTY FIRE RESCUE-W1C_24737-1_�Quote.pdf Page 2 of 2
1 Packet Pg. 1745
GOVERNMENT FLEET
March 17, 2020
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CHERI TAMBORSKI
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MONROE COUNTY FIRE
Bozard Ford is pleased to submit the following quote based on FSA Contract FSA 19-VEL27.0
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SPEC120 2020 FORD F-150 XL SUPER CREW 4X2 145" WHEELBASE (W1C) $23,754.00
996/446 3.31-V6 ENGINE/6-SP AUTOMATIC TRANSMISSION STD
0
PQ/AG RACE RED EXTERIOR/ GRAY VINYL INTERIOR WITH VINYL FLOOR STD -
18B BLACK PLATFORM RUNNING BOARDS $249.00Ch
50S CRUISE CONTROL $224.00 2
52P SYNC $419.00 CL
0
60M FORD PASS $224.00
76R REVERSE SENSING $274.00 >
53A FACTORY TRAILER TOW NO HARDWARE $594.00
86A CHROME APPEARANCE PACKAGE $774.00
85H BACK UP ALARM $124.00
942 DAYTIME RUNNING LIGHTS $44.00
XI-6 3.73 E LOCKNG REAR AXLE $569.00
96X FACTORY INSTALLED HARD FOLDING BOX COVER $994.00
LINER DEALER INSTALLED SPRAY IN LINER $494.00
3K THIRD KEY WITH PROGRAMMED REMOTE $399.00
WPUMP-LED WHELEN PREMIUM UNMARKED PATROL PACKAGE INCL HANDHELD CONTROLLER $3,058.00
4CST 4 CORNER LED STROBES(SPLIT AMBER/WHITE) $799.00
DSI-12/1200 DIMENSIONS 1200 WATT PURE SINE WAVE INVERTER WITH REMOTE $1,499.00
UNDERCOAT VALUGARD UNDERCOAT $650.00 >
2TONE TWO TONE PAINT ROOF AND A&C PILLIARS $1,799.00
SOHLF SOUNDOFF HEADLIGHT FLASHERS $199.00
SOTLF SOUNDOFF TAIL LIGHT FLASHERS $199.00
SOBLF SOUND OFF 3RD BRAKE LIGHT FLASHER $199.00 0
GRAPHICS CREATIVE MARKING GRAPHICS, CREST ON DOOR, 6" STRIPE FRONT TO REAR, FIRE $599.00LO
RESCUE ON TAIL GATE
TINT DEALER INSTALLED TINT NO FRONT STRIP $399.00 CL
Total $38,536.00
0
Sincerely,
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Government Sales Director 0
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Hurricane Request for Purchase ATTACHMENT E 9
Date of Request: Requester Name: Requester Signature: Additional Approval:
3/19/2020 Tamborski,Cheri
Requester Phone: 305-289-6088 Requester Email:tamborski-cheri@monroecounty-fl.gov
Requesting Department: MCFR Vendor Name/Vendor Number: Duval Ford Fleet Safes/000443
Request: _
i. Replacement of 2012 Ford Expedition CID 7314 VIN 1FMIUlFSICEF39781
2. Replacement of 2006 Ford Explorer CID 5655 VIN 1FMEU62E06UB51052
3. Replacement of 2012 Ford F150XL CID 8960 VIN 1FTFW1CF9CFC60929
4. Replacement of 2003 Ford F150 CID 7174 VIN 1FTRX172X3NA94735
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Florida Sheriff s Association/Florida Association of Countries&Florida Fire Chiefs'Association Automotive Contract U I_
#FSA19-VEL27.0 chassis/FSA19-VEH17.0(www.flsheriffs.org)
Reason for Request--how was this caused by the hurricane?Vehicle declared total loss by insurance company, FloridaLO
League of Cities, exposed to salt water and storm surge, vehicle condition report attached
0
Type of purchase:
0)
Replenish Stock New Items/Materials Insurance Claim Claim#
Repairwork _X_Replacement due to damage (Include copy of all claim-related documents)
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Where are the items/materials/goods/services being used?
Staff vehicle, MCFR, Battalion Chief of Training 76
0
What is the location of the repair or replacement work?
N/A
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If repair or replacement, is this temporary Priority: Low Routine _X_Urgent
or permanent? ca
Temporary X_Permanent
0
Order Details:2020 Ford F-150 Crew Cab Gasoline 2WD with cab high topper with factory and contract options per
the attached quote
ca
Qty Item Description Cost per Unit Total Expense ,
2020 Ford F-150 Crew Cab
Gasoline 2WD with cab high
0
4 topper $38,265.00 $153,060.00 °®
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,
Total Cost: $153,060.00
Packet Pg. 1748
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Please attach the required three quotes on purchases$10,000 or greater.
This request for purchase must'be approved before submitting to BOCC for contract approval. Use this codir
for the Agenda Item: Fund/Cost Center Account Project Project Account E
60640 IRPG6755 560640
OMB Purchasing Approval: Hurricane Tracking # 58637
Updated 7/17/19
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Monroe County Purchasing Policy and Procedures
ATTACHMENT EA
Monroe County Procurement Form
(For all Purchasing$10,000.00 or more)
Requirement(good/services to be procured):
2020 Ford F-150 Crew Cab Gasoline 2WD with cab high topper with factory and contract options
per the attached quote.
1. Replacement of 2012 Ford Expedition CID 7314 VIN 1FMJU1F510EF39781
2. Replacement of 2006 Ford Explorer CID 5655 VIA! 1FMEU62E06UB51052 ti
3. Replacement of 2012 Ford F150XL CID 8960 VIA! 1FTFW1CF9CFC60929 LO
4. Replacement of 2003 Ford F150 CID 7174 VIN 1FTRX172X3NA94735 `V
If brand name or equal salient characteristics are:
LO
Market Research:
W
Research Method:
❑Internet ( )
OPrior procurement files
❑Personal Knowledge of Local Trade Area(_
®Other(refer to Potential Sources below)
Potential Sources:
Florida Sheriffs Association Contract#FSA19-VEL27.0 chassis/FSA19-VEH17.0 -Duval Ford
State of Florida Contract #25100000-19-1 - Coggin Ford
State of Florida Contract National Auto Fleet#2020-120716 NAF -Alan Jay Fleet Sales
Florida Sheriff s Association Contract#FSA19-VEL27:0—Bozard Ford
Estimated Purchase Price: $38,265.00
Additional Considerations: Considered Notes:
Federal Surplus Property ❑
,Aggregates or Break Up ❑
Purchase
Lease vs.Purchase El 'O
Planned/Expected Contract Type:
❑Fixed Price (including fixed price per unit)
El Cost Reimbursement plus fixed/fee/profit
❑Other:
Notes: cost plus percentage-of-cost is prohibited; time and material has restrictions E
(See§200.318 (j)(1) �
Updated 7/18/18
Packet Pg. 1750
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Monroe County Purchasing Policy and Procedures
ATTACHMENT E.1
Monroe County Procurement Form
(For all Purchasing $10,000.00 or more)
�.......... � - ww����.�..�..---_�.
Procurement Method:
Recommend using the Florida Sheriffs Association/Florida Association of Countries& Florida Fire Chiefs'
Association Automotive Contract#FSA19-VEL27.0 chassis/FSA 19-VEH 17.0( ww.f1 herii`3,org)for the
replacement"Cost Reasonableness"
M Small Purchase Procedure ( 10,000.00 Up to ❑Sole Source $10,000.00 or more
49,999.99) ElWritten Solicitation of Price Quotes Noncompetitive-proposals Justification(refer to '0
(Please include) Chapter 14/2 CFR 200.320(f):
❑Oral Solicitation of Price Quotes (attach
documentation noting oral price quotes) LO
Vendor contact information/Price quoted
0
Florida Sheriff's Association—Duval Ford- $38,265.00 _
State of Florida— Alan Jay Fleet Sales- $3 ,296.00
State of Florida - Coggin Ford - $38,569.89 2
Florida Sheriff's Association—Bozard Ford - $41,790.00
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Notification/Publication Plan: NIA if Aficro-Purchase„Must be formallypublicized if-estimated
Purchase Price"is in excess of$50,000.
W
Signature Signature
Cheri Taborski
Printed Name Printed Name
0
Executive Administrator! CFR LO
Title/Department Title/OMB Department
Updated 7/18/18
Packet Pg. 1751
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Monroe County Purchasing Policy and Procedures
ATTACHMENT E.3
Debarred, Suspended or Ineligible Entity Checklist
Entity Name: Duval Ford Fleet Sales
Federal/State Funding Agency: Federal Emergency Management Agency (FEA}
Federal/State Funding Program: Public Assistance Grant Program (PA)
Federal Excluded Parties List System (EPLS): Yes
SA .gov No X N
State Convicted/Suspended/Discriminatory/Complaints Vendor Lists: Yes
dms.myflorida/com No ,
US DHHS List of Excluded Individuals and Entities (LEIS): Yes
Exclusions/oi . s. ov o c
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Verified By: c
Signature _ Date
�t
Cheri Tamborski
Printed Name Contract/Grant Manager
Executive Administrator/MCFR >
Title, Department
Reviewed By:
Signature
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Printed Name
Title/OMB Department
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Department of Management Services U
1 i i n n ern n i > Busln�ss Goer n u n > S
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Ft s urc�e > !2d r Ft i tr tin nd V rrd r Li > Convicted Vendor List
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of Origin
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Calixte, Jacquesr
A. (Haitian American d H i s an d "n
DOH 10/25/18 10/25/21
Association Against A 1 `!]_ i n
Cancer, Inc.) I (�� 1.71 M )
Hoffman, Tracy J. (Gator din
Signage and Striping, DOT 01/22/18 01/22/21 t r u0 riir�g;
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R r > Ve r R i r tion d Van gr Lis > Suspended Vendor List
VendorSuspended Lit
The Department of Management Services (DMS) maintains a list of vendors that have been removed from
the vendor list "for failing to fulfill any of its duties specified in a contract with the State" in accordance t,
with l - x _ I i ni iv
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f Origin Date
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LLC d/b/a Florida Building Min n r�pWf, rn . Lw
Maintenance DMS 07/02/14 i i0 n�c s ( y
333 North Falkenburg Road #A117
Tampa, FL 33619 575.81E KB) y
Club Tex, Inc.
2025 Broadway, Suite #15G DOC 01/24/19 - f I „• T I r, (( '
New York, NY 10023 111.75 KB)
Correctional Consultants, LLC
P.O. Box 515 DOC 12/10/19 r
Chattahoochee, FL 32324 r�s�aln . LLB (T 85.95 KB)
iColor Printing and Mailing, Inc.
22873 Lockness Avenue DEP 02/20/12 ilk ( 320.17 KB) U
Torrance, CA 90501
Visual Image Design Firm, LLC
6845 Narcoossee Road, Suite 59 DOH 06/25/15 -
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Res roes > Vend. r Re�itr ��n and Vendor L°eats > Discriminatory Vendor List
Discriminatory Vendor List
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Vendor Complaint List
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Vendor Agency ComplaintNature Complaint o
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duval fleet
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MONROE COUNTY FIRE
.....DATE:..
MONROE COUNTY FIRE DUVAL FLEET 212112
MARK THOMPSON Bombf Darr
ez"n•.4?,2 (wok) 1-65
(Fax) 07 18
5203 Wh ersada_01.,des,FL 32210 (�
I appr to yaw interest and the 1y to quota.Aromas Are published by the NPV Assoclatiord
Al Assocdaff—of C'ovndas A FknW.Fke 'Assoeiabon A.— t OFSA 19•VEL270 chassrel FSA �
19-VEtd17.D.( eriRs.org) Pfyw how quo.6orrs regarding Hods te gmess, ?Vehied&arllftword ed
white artarrov noises speoifled on PuMmole Order.
Ln
.a ITEM 120 2020 FORD F-150 fa TON CREAM CAB PICKUF TRUCK-4X2(W1C) 23829.00 i
XL TRIM PACKAGE NO
e 3.31 VS TFVCT WITH FLEX-FUEL NC
SSPEED AUTOMATIC TRANSMISSION INC
145"WHEEL BASE 5.T BED(SHORT BED) NC ($
POWER WINDOWS/DOOR LOCKS NO
BACKUP CAMERA NO LO
s 188 BLACK PLATFROM RUNNING BOARDS $ 249.00
80$ CRUISE CONTROL �_ 224.00
< 52P SYNCISLUETOOTH-REQUIRES CRUISE CONTROL 8 FORD PASS CONNECT 4t9.00
s. 80M FORDPASS CONNECT 224.00
ZSR.. REVERSE SENSING _ 274,00
SaA ���--TRAILER TOW PACKAGE-NO HARDWARE 594.00
dm>91 CHR E APPEARANCE PACKAGE OP 774,00 LL
c FACTORY BACK UP ALARM $ 124,00
TI NON PRDOGRAMABLE DAYTIME RUNNING LIGHTS 44.00
3,73 E-LOCKING REAR DIFFERENTIAL $ 889.00
€ _ ®jSPRAYINBEDLINER $ 694.00
DEEP TINT ALL AROUND-NO FRONT STRIP 388.00
2TONEA =PAINT CREW CAB ROOF,A S C PILLARS(OXFORD WHITE) 850.R0
TOPPER RNC .::RANCH ECHO FIBERGLASS CAB HIGH TOPPER WITH FRONT 6 REAR WINDOWS-INCLUDES-SIDE $ 2,015.00
CL
ACCESS W INDOORS(WINDOW DOORS)(WHITE)
870 'i CUSTOM GRAPHICS FIRE PACKAGE Furnished and Installed by Creative Fleet Markings LLC $ 399.00
(Customer Crest on Door,S"Stripe from front to rear,Fire Rescue Printed on Tatigate)
WHELEN DELUXE UNMARKED PATROL PACKAGE-Consist of Front and Rear Full-Width Interior LED
WPUMP-LED '.)Sys (Eight 3-LED Module)with LED Takedown Lights;Four Corner LED System,Hand held or one $ 2,415.00 ,
plece Combination Light ControllariSlren;Speaker and Bracket(REDfWHITE) ,
_user ;REAR TRAFFIC ADVISOR TO BE MOUNTED TO REAR OF TOPPER ON ROOF NC
I+HA-+per nro aHHS3 HAND HELD STREW PA SIREN CONTROL $ f 25.Ob (,FS (4)CORNER FEDERAL SIGNAL LED LIGHTS•LED's will be mounted In headlamps and tell lemps where (�
-d,LEGF possible,0 rroata mounting Ioca4lana may 'subs ae.(SPLIT AMBE RITE) $ 292.00
'SAFETY 3RD BRAXE 41GHT SAFETY PULSE 229.00
AoN'-P SOUNDOFF FLASH CK ALTEIR TING TAIL LIGHT FLASHER 00 w tiro 42._
ETHFS&FV._...I $ ...4$.00
SOUNDOFF SOLID STATE HEADLIGHT FLASHER WITH SELECT-A-PATTERN(Wire To Position 1 I,,
switch peck)
TLVWEOGC PH WHIELEN ION T-SERIES ULTRA THEN LEOS WITH WEDGE MOUNT TO BE INSTALLED: y 324.00 >
3. 2-FRONTPSIDE OF TOPPER(RED) NC
r 2-REARISIDE OF TOPPER(RED) NC
DSI.921800 INVERTER.800 WATT PURE SINE WAVE INVERTER Includes 000-9001 Xantrea mar control/ignition $ 525.00 '
lcontrol switch.Installed on transmission hump to power laptop computers
UNDERCOA ..UNDERCOATING TO INCLUDE WHEEL WELLS 850.00
3K RKE :ADDITIONAL KEY WITH REMOTE 350.00
I PQ EXTERIORS RACE RED NC
e AG INTERIOR:GRAY VINYL INTERIOR 40120140 NO
r VINYL FLOOR NC
sank _Total labor noun per spec. Includes wlre,loom,connectors,POI and shop supplies: $100 1,700.00
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VENDOR I 0 F.,5 I e a .,SA ANa I 0 UT ON,.z#N AND tx s_L.N�,Xr RE RXF 7A0'"L`,6;
CGMMENT$ a'S'W TN r "')UR Ar N 1.F S A.L ±< .R A$"k` CD
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Call Us first,for all of your Fleet Automotive, & Light Truck needs. Quote
PHONE(800)ALANJAY(252-6529) DIRECT 863-385-9610 WWW.ALANJAY.COM 20828 4
aiMtng Rr�i; e 2003 U.S.US27 South MOBILE 904-838 4999dt1eS'P.O. BOX 9200
Sebring FL 33870 FAX 863 402 4221 Sebring, FL 33871-9200
......... _
QUOTE
ORIGINAL;QUOTEZ °ATE QUICK QUOTE SHEET I � �
412020
REQUESTING AGENCY MONROE COUNTY FIRE RESCUE
CONTACT PERSON MARKTHOMPSON EMAIL Q €�rstsr�tvmfi. 91
PHONE 305 394-0820 MOBILE FAX
SOURCEWELL (FORMERLY NJPA) CONTRACT# 2019-120716-NAF www.NationalAutoFleetGroup.com
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MODEL WIC MSRP $34,696.00 1
` 2019 FORD F-160 CREW CAB 2WD XL 5.5'BED 145"WB(WIC 100A)
CUSTOMER IC Topper NJPA PRICE $23,272.00
5.5' LO
FAIJUMM _F
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All vehicles will be ordered white w/darkest interior unless clearly stated otherwise on purchase order.
FACTORY OPTIONS DESCRIPTION
PQ AG EXTERIOR COLOR RACE RED WITH MEDIUM EARTH GRAY VINYL 40/20/40 SPLIT BENCH $0.00 _
99B 44T 3.3L Ti-VCT FFV v6 WITH 10 SPEED AUTOMATIC TRANSMISSION $0.00 N
18B BLACK PLATFORM RUNNING BOARDS $245.00
50S CRUISE CONTROL $220.00
76R REVERSE SENSING SYSTEM $270.00- -- -
5 P SYNC SYSTEM WITH BLUE TOOTH PHONE CONNECTIVITY Req s 50S Cruise Control 415.00
53A Trailer Tow Package-inc:Towing capability up to TBD,tailgate LED,Class IV Trailer Hitch Receiver,towing capability up $590.00
to TBD on 3.3L V6 PFDI engine(99B)and 2.7L EcoBoost engine(99P)or up to TBD on 3.5L EcoBoost engine(994),3.5L
EcoBoost High Output engine(99G)and 5.OL V8 engine(995),smart trailer tow connector and 4-pin/7-pin wiring
harness,Upgraded Front Stabilizer Bar
85A Manual-folding,Power Glass Sideview Mirrors with Black Skull Caps,Illuminated Entry,MyKeym Owner Controls $1,165.00
Feature,Perimeter Alarm, Power Locks with FlipKey and Integrated Key Transmitter kel ess-entr includes Autolock
v g v v vC ),
Power Tailgate Lock,Power Windows(front on Regular Cab,front and rear on SuperCab and SuperCrewfl
j 86A CHROME APPEARANCE PKG-Includes Fog Lamps,Chrome Front and Rear Bumpers,Body color front fascia,17"Silver $770.00
j Painted Aluminum Wheels
85H FACTORY BACK UP ALARM $120.00
942 NON PROGRAMABLE DAYTIME RUNNING LIGHTS $42.00
XL6 3:73 E,LOCKING REAR DIFFERENTIAL $565.00
CAMERA BACK UP CAMERA(STD) $OAO 00
FACTORY OPTIONS $4,402.00
CONTRACT OPTIONS DESCRIPTION
NO TEMP TEMPORARY TAG NOT REQUESTED(CUSTOMER WILL HANDLE THEIR OWN TAG WORK) $0.00
3KR 3RD KEY AND REMOTE $275.00
DTF 4 TRK DEEP TINT FILM 4 DOORS AND BACK GLASS EXT/CREW CAB TRUCK $235.00
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HD SOB SH HEAVY DUTY SPRAY ON BEDLINER(SHORT BOX)UNDER THE RAIL. $510.00
PAINT CREW CAB ROOF PAINT,A,B,&C PILLARS Ford Oxford White. $950 00
ECHO-WD Ranch Echo Fiberglass Cab High topper with front side and rear windows-includes-side access windoors.***(ORDERED $2,140.00
j AS WHITE)
GRAPHICS CUSTOM GRAPHICS FIRE PACKAGE Furnished and Installed by Creative Fleet Markings LLC(Customer Crest on Door,6 $400.00
Stripe from front to rear,Fire Rescue Printed on Tailgate.No Destination or Chevron Included) C:
WPUMP-LED RW Whelen:Deluxe Unmarked Patrol Package-Consist of Front and Rear Full-Width Interior LED System(Eight 3-LED $3,283.00 .M
Module)with LED Takedown Lights;Four Corner LED System,Hand Held or one piece Combination Light
Controller/Siren;Speaker and Bracket-LED lights may be blue,red,amber or any combination—specify color.Also,
j available with eight 6-LED Lamps for the.Front Interior Lightbar.(RED/WHITE)
NOTE CUSTOMER REQUESTS REAR TRAFFIC ADVISOR TO BE MOUNTED TO REAR OF TOPPER ON ROOF. $0.00
HHS2200 HAND HELD SIREN/PA SIREN CONTROL $0.00
FS-4LED Federal Signal 4-Corner LED System Split Amber/White. LED's will be mounted in headlamps and tail lamps where $555.00
possible,alternate mounting locations may be substituted.
NJPA-MONROE COUNTY FIRE RESCUE-WIC_20828-4_Quote.PDF Page 1 of 2
Packet Pg. 1761
lot I Ir`7 T sourcewell ;%�
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SOURCEWELL (FORMERLY NJPA) CONTRACT# 2019-120716-NAF www.NationalAutoFleetGroup.com E 0)
BLS 3rd brake Light Safety Pulse(Pulses 3rd brake Light(4)tirnes upon application of brake pedal to increase driver $189.00
awareness behind you when stopping)
501-ETFBSSN-P SounclOff FLASHBACK Alternating Tail Light Flasher. $151.25
SOI-ETHFSS-FV SounclOff Solid State Headlight Flasher with Select-A-Pattern Technology.(Wire To Position I in switch pack) $138.75
806-1206 806-1206-600w pure sine wave inverter Includes 808-9001 Xantrex user control/ignition control switch. Installed on $445.00
transmission hump to power laptop computers.
UBC UNDER BODY COATING TiteSeal AutoBody Rubberized underbody coating including wheel wells(rust inhibitor) $650.00
W-TLI-4 R Wedge W—H—E,L-E,N-ION T-SERIES ULTRA THIN LED's with Wedge Mount to be installed(2)at front/side of topper and(2)at $700.00
rear/side)RED
_EWD 'EXTE'N'DE'D'...WARRANTY DECLINED $0.00
..................... ............... CONTRACT OPTIONS $10,622.00 0,LO
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TRADE IN LIN S 38.296,00 <
$0.00
NNOWN9 W_ 090101 NIN I-"-
.............................
TOTAL COST LESS TRADE IN(S) QTY 1 $38,296.00
............................ ...............................
Estimated Annual payments for 60 months paid in advance: $8,424,20 M
Municipal finance for any essential use vehicle,requires lender approval,WAC.
lComments
VEHICLE QUOTED BY CHRISTY SELF GOVERNMENT ACCOUNT MANAGER aX=LWLd2Ak1%4AY&=
I Want to be Your Peet Provider" E
I appreciate the opportunity to submit this quotation. Please review it carefully. If there are any errors or changes,please feel free to contact me at any time.
I am always happy to be of assistance.
NJPA-MONROE COUNTY FIRE RESCUE-WIC-20828-4—Quote.PDF Page 2 of 2
1 Packet Pg. 1762
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_.... ------- .. - -
QUOTE
Vendor: Coggin Ford Requester: Mark Thompson
Address: 9650 Atlantic Blvd. Date: 2/20/2020
Jacksonville. FI. 32225 Agency: Monroe County Fire Rescue
Off# (904) 608-4240 2
From: Rick Hoening
Email: RHoening@CogginAuto.com Contact# 305-394-0820 to
FEID: 47-3473001 E-Mail
State Contract 25100000-18-1
Sosci Commod u Description 6us.- ,. _Unit Price :Exbnded Total T_
41 PICKUP 2020 Ford F-150 Crewcab 2WD XL Trim Level 1 $22,890.00 $22,890.00
145" WB Model W1C
Race Red c
3 Options y
996 3.3 Itr V-6 Gas Engine 1 Included
76R Reverse Sensing 1 $266.75 $266.75 2
85A Power Pkg= Power Windows, Locks & Mirrors 1 $1,134.90 $1,134.90 CL
50S Cruise Control 1 $218.25 $218.25
53A Factrory Towing Package 1 $577.15 $577.75
18B Running Boards 1 $242.50 $242.54
86A Chrome Apperance Pkg 1 $751.75 $751.75 0.
85H Backup Alarm 1 $121.25 $121.25
942 Daytime Running Lights 1 $43.65 $43.65
XL6 Limited Slip Rear Axle 3.73 1 $552.90 $552.90
Backup Camera 1 Included
96W Spray in Bed Liner 1 $577.15 $577.15
3K 3rd Key w/ FOB 1 $329.00 $329.00
TINT Deep Legal Tint on All Windows 1 $289.00 $289.00 0.
PAINT Truck Upper Cab Painted White per Specs 1 $950.00 $950.00
GRAPH Custom Graphics per Spec 1 $590.00 $590.00
INVT 600 Watt Power Inverter per Specs 1 $685.00 $685.00
WPLB Whelen Premium All LED Liberty Lightbar per Specs 1 $2,868.00 $2,868.00
3BL 3rd Brake Light Safety Pulse 1 $209.00 $209.00
4C/LED Whelen Vertex Four (4) Corner LEDs 1 $865.00 $865.00
HUFL Headlight & Tail Light Flashers 1 $328.00 $328.00
HH/SIRN Hand Held Siren & Controller 1 Included to
U/C Undercoating per State Specs 1 $690.00 $690.00
C/TOP ARE V Series Fiberglass Cab High Topper per Spec 1 $2,695.00 $2,695.00
T/TA Traffic Advisor in Topper Back Window 1 $695.00 $695.00
Spec 4 Unless color is specified, the vehicle will be ordered White TOTAL $38,569.89
Accepted By:
Date:
Packet Pg. 1763
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... -
GOVERNMENT FLEET
March 17, 2020
i2
CHERI TAM BORSKI
MONROE COUNTY FIRE
Bozard Ford is pleased to submit the following quote based on FSA Contract FSA 19-VEL27.0 Uc�
SPEC120 2020 FORD F-150 XL SUPER CREW 4X2 145" WHEELBASE(W1C) $23,754.00
9913/446 3.31-V6 ENGINE/6-SP AUTOMATIC TRANSMISSION STD LO
PQ/AG RACE RED EXTERIOR/GRAY VINYL INTERIOR WITH VINYL FLOOR STD
18B BLACK PLATFORM RUNNING BOARDS $249.00
50S CRUISE CONTROL $224.00
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52P SYNC $419.00
60M FORD PASS $224.00
76R REVERSE SENSING $274.00 0
53A FACTORY TRAILER TOW NO HARDWARE $594.00 y
86A CHROME APPEARANCE PACKAGE $774.00
85H BACK UP ALARM $124.00
942 DAYTIME RUNNING LIGHTS $44.00 CL
XI-6 3.73 E LOCKNG REAR AXLE $569.00
FGTC FIBERGLASS TOPPER PAINTED TO MATCH, FRONT/REAR, SIDE ACCESS WINDOWS $2,499.00
LINER DEALER INSTALLED SPRAY IN LINER $494.00
3K THIRD KEY WITH PROGRAMMED REMOTE $399.00
WPUMP-LED WHELEN PREMIUM UNMARKED PATROL PACKAGE INCL HANDHELD CONTROLLER $3,058.00
4CST 4 CORNER LED STROBES (SPLIT AMBER/WHITE) $799.00 _
DSI-12/1200 DIMENSIONS 1200 WATT PURE SINE WAVE INVERTER WITH REMOTE $1,499.00
UNDERCOAT VALUGARD UNDERCOAT $650.00
2TONE TWO TONE PAINT ROOF AND A& C PILLIARS $1,799.00
SOHLF SOUNDOFF HEADLIGHT FLASHERS $199.00 0
SOTLF SOUNDOFF TAIL LIGHT FLASHERS $199.00
SOHLF SOUND OFF 3RD BRAKE LIGHT FLASHER $199.00
GRAPHICS CREATIVE MARKING GRAPHICS, CREST ON DOOR, 6" STRIPE FRONT TO REAR, FIRE $599.00
RESCUE ON TAILGATE
TINT DEALER INSTALLED TINT NO FRONT STRIP $399.00
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TAD8 TRAFFIC ADVISOR MOUNTED TO REAR OF TOPPER ON ROOF $950.00 en
4CWEDGE 4 THIN WEDGE LED INSTALLED 2 FRONT SIDE OF TOPPER 2 REAR SIDE OF TOPPER $799.00 '
Total $41,790.00
0
Sincerely,
0
Government Sales Director 0
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Hurricane Request for Purchase ATTACHMENT E•s,a;
Date-of Request: Requester Name: Requester Signature: Additional Approval:
3/19/2020 Tamborski, Cheri
Requester Phone:305-289-6088 Requester Email:tamborski-cheri@monroecounty-fl.gov
Requesting Department: MCFR Vendor Name/Vendor Number: Duval Ford Fleet Sales/000443
Request:
Replacement of 2011 Chevrolet Silverado 2500HD CID 7023 VIN 1GCOCVCGlBF187133
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Florida Sheriff's Association/Florida Association of Countries& Florida Fire Chiefs'Association Automotive Contract
#FSA19-VEL27.0 chassis/FSA19-VEH17.0(www.flsheriffs.org)
Reason for Request--how was this caused by the hurricane?Vehicle declared total loss by insurance company, Florida
League of Cities,exposed to salt water and storm surge,vehicle condition report attached U_
0
Type of purchase: y
Replenish Stock New Items/Materials Insurance Claim Claim#
_Repair work _X_Replacement due to damage (Include copy of all claim-related documents) CL
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Where are the items/materials/goods/services being used?
Staff vehicle, MCFR, Battalion Chief of Training
2
What is the location of the repair or replacement work? -
N/A ca
If repair or replacement, is this temporary Priority: Low Routine X�Urgent
ca
or permanent?
Temporary _X_Permanent >
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Order Details: 2020 Ford F-250 Crew Cab 2WD Gasoline with cab high topper with factory and contract options per
the attached quote ca
qty Item Description Cost per Unit Total Expense
2020 Ford F-250 Crew Cab 2WD
1 Gasoline with cab high topper $38,315.00 $38,315.00
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'total Cost: $38,315.00
Please attach the required three quotes on purchases$10,000 or greater.
Packet Pg. 1766
This request for purchase must be approved before submitting to BOCC for contract approval. Use th
for the Agenda Item: Fund/Cost Center Account Project Project Account
125 0459110 560640 IRPG6755 560640
OMB Purchasing Approval: Hurricane Tracking # 58634
Updated 7/17/19
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Monroe County Purchasing Policy and Procedures
ATTACHMENT EA
Monroe County Procurement Form
(For all Purchasing $10,000.00 or more)
Requirement (good/services to be procured):_
2020 Ford F-250 Crew Cab 2WD Gasoline with cab high topper with factory and contract options 2
per the attached quote. CD
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Replacement of 2011 Chevrolet Silverado 2500HD CID 7023 VIN 1GCOCVCGlBF187133
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If brand name or equal salient characteristics are:
0
Market Research:
0
Research Method:
❑Internet
❑Prior procurement files
❑Personal Knowledge of Local Trade Area
®Other (refer to Potential Sources below)
Potential Sources:
Florida Sheriff s Association Contract#FSA19-VEL27.0 chassis/FSA19-VEH17.0 -Duval Ford
State of Florida Contract 425100000-19-1 -Coggin Ford
State of Florida Contract National Auto Fleet #2020-120716 NAF -Alan Jay Fleet Sales
Florida Sheriff s Association Contract #FSA19-VEL27.0---Bozard Ford
Estimated Purchase Price: $38,315.00 '
Additional Considerations: Considered Notes:
Federal Surplus Property ❑
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. N
Aggregates or Break Up ❑
0.
Purchase
Lease vs. Purchase ❑
Planned/Expected Contract Type:
❑Fixed Price (including fixed price per unit)
❑Cost Reimbursement plus fixed/fee/profit
❑Other: E
Notes: cost plus percentage-of-cost is prohibited; time and material has restrictions
(See§200.318 6)(1)
Updated 7/18/18
Packet Pg. 1768
Monroe County Purchasing Policy and Procedures
ATTACHMENT E.1
Monroe County Procurement Form
(For all Purchasing $10,000.00 or more)
Procurement Method:
Recommend using the Florida Sheriff's Association/Florida Association of Countries & Florida Fire Chiefs'
Association Automotive Contract#FSA 19-VEL27.0 chassis/FSA I 9-VEH 17.0 (www.flsheriffs.org for the LO
replacement to replace asset"Cost Reasonableness"
NSmall Purchase Procedure ($10,000.00 Up to El Sole Source $10,000.00 or more
$49,999.99) El Written Solicitation of Price Quotes Noncompetitive-proposals Justification(refer to TL07
U_
(Please include) Chapter 14/2 CFR 200.320(0:
El 0 Oral Solicitation of Price Quotes (attach U_
documentation noting oral price quotes) w
Vendor contact information/Price quoted
Florida Sheriff's Association — Duval Ford- $38,315.00 CL
State of Florida— Alan Jay Fleet Sales - $39997060 2
State of Florida— Coggin Ford - $40,585.00 >
0
Florida Sheriff's Association—Bozard Ford - $42,987.00
0
Notification/Publication Plan: NIA if klicro-Purchase; Must be formally publicized if"estimated
Purchase Price is in excess of$50,000. 2
0
........................
0
Signature Signature
Cheri Tamborski LO
C44
1
Printed Name Printed Name U_
CL
U_
Executive Administrator/MCFR
Title/Department Title/ OMB Department
E
Updated 7/18/18
Packet Pg. 1769
Monroe County Purchasing Policy and Procedures
ATTACHMENT E.3
Debarred, Suspended or Ineligible Entity Checklist
Entity Name: Duval Ford Fleet Sales
Federal/State Funding Agency: Federal Emergency Management Agency (FEAR
CD
Federal/State Funding Program: Public Assistance Grant P N
Federal Excluded Parties List System (EPLS): Yes
SA .gov No X 'O
State Convicted/Suspended/Discriminatory/Complaints Vendor Lists: Yes
0
dms.myflorida/co o X y
US DHHS List of Excluded Individuals and Entities (LEIE): Yes
Exclusions/oig. s.gov No
0
2
Verified By:
&-L-
f `r
Signature Date
Cheri Tamborski
0.
Printed Name Contract/Grant Manager
Executive Administrator/ CFR
Title, Department
Reviewed By: y
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Signature
CL
Printed Name
Title/OMB Department Q
Packet Pg. 1770
Monroe County Purchasing Policy and Procedures
ATTACHMENT E.3
Debarred, Suspended or Ineligible Entity Checklist
Entity Name: Duval Ford Fleet Sales
Federal/State Funding Agency: Federal Emergency Management Agency LFEMA� 2
CD
Federal/State Funding Program: Public Assistance Grant Program (PA)
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Federal Excluded Parties List System (EPLS): Yes
SA . ov No X '
State Convicted/Suspended/Discriminatory/Complaints Vendor Lists: Yes
0
ds. yflorida/co o X -
US DHHS List of Excluded Individuals and Entities (LEIE): Yes
Exclusions/oig.hhs.gov No X
0
2
Verified By:
A//—
c �
Signature Date --
Cheri Tamborski 0.
Printed Name Contract/Grant Manager
Executive Administrator/MCFR
Title, Department
Reviewed By: y
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Signature
CL
Printed Name
Title/OMB Department Q
Packet Pg. 1771
ZAMam
A NEW WAY TO SIGN IN-If you already have Log In
a account,use your S email for login.gov.
bY3T�M(;Ok A11'Aa175tAIrAC;FRrE4'T
gin.gov I°AQs
LL"°,RT:sA.lsi.gov%vill he<osimr for selteduled€U3hden nce St tuesia}°,oli/z:l./20 0&-urn I:00 Act to x:oo PM
Duvall Ford,LLC 1616Cassat.a+e �
Entity Dashboard DUNS: 117334273 CAGE Code: 8G6Bq ,rackson+=Ilie,FL,Bazro-r600, tJ
Status: Active UNITED STC 1'ES
........... __
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Expiration Date: 01/07/2021
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Vendor Name Agency Effective Expiration Final Order
of Origin Date Date
Calixte, Jacques Fin _ +
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22873 Lockness Avenue DEP 02/20/12 "D gryP i a ."
Torrance, CA 90501 ili%% . (4aua 320.17 KB)
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Packet Pg. 1777
MONROE COUNTY FIRE _
t DATE:
MONROE COUNTY FIRE DUVAL FLEET 2F21f2
MARK THOMPSON iambi Darr
Zlk3 kl.iSv (Work/ 1-6696
lFaa)90"87 16
5203 Waterside Dr.Jax,FL 32210 to
I appreciate your interest and the opportunity to quote.prices are published by Une Florida Sheriffs Association
Florida Association of Counties&Florida Fire Chiefs°Association Automotive Contract#FSA 19-VEL27.0 chessisl F&A
19-VEN17,0.( .nxhorhYs. ) if you have any questions regarding this quote please call!Vehicle will be"dared (B
white extorter unless specified on purchase order
to
ITME 125} 2020 FORD F-250 314 TON 4-00OR CREW CAB PICKUP-TRUCK 4X2-W2A 26 856-ab
o XL TRIM PACKAGE NC
t 6.21.GAS ENGINE NC
r &SPEED AUTO TRANSMISSION NC
160'WHEEL BASE 6.75-BED(SHORT BED) NC_
e POWER WINDOWS/DOOR LOCKS NC 0)
1ti3 FRONT LICENSE PLATE BRACKET NC (n
ELECTRICBRAKE CONTROLLER 264.00
575 .CRUISE CONTROL $ 234,00
e ?SB (BLACK PLATFORM RUNNING BOARDS $ 444.00 2.
l olia iSYNC3 WITH 8'LCO SCREEN 449.00
+ 78C ',EXTERIOR BACKUP ALARM 139.00 CL
v TiNT40DEEP TINT ALL AROUND-NO FRONT STRIP 385.b0
o wcL FACTORY TRAILER TOW H ITCH NC
1 SPRAY IN BEOLINER 804.60
WHELEN ECONOMIC ALL LED LIGHT BAR(F914G4)-wfth.(2)Fisshingl Take LED Lights,(2)
WELS-LED WlsshinW Alley LED Lights,Mounting Kit,Combination LighUlursn Controller.SA315P Siren Speaker $ 1,677-00 L.
,and Mounting Bracket.`*'(RED)— ,
s. _avn_�HHS3200-HAND HELD SIRENt PA SIREN CONTROL 125.00
FS-4t.EO €(4)CORNER FEDERAL SIGNAL LEO LIGHTS-LED"s well be mounted In headlamps and tall lamps where $ 202 W
poasibte,alternate mounting locations,may be substituted.(SPLIT AMBERIWHITE)
s SAFETY 13RD BRAKE LIGHT SAFETY PULSE 229.g0
ET!=-SL,P iSOUNOOFF FLASHBACK ALTERNATING TAILLIGHT FLASHER 42.80
ETHFS3•FV 1SOUNDOFF SOLID STATE HEADLIGHT FLASHER W"SELECT-A-PATTERN(Wire To Position 1 In $ 48_00
€switch pack)
TAD8 WHELEN DOMINATOR TRAFFIC ADVISOR MOUNTED AT REAR OF TOPPER ON ROOF(RED/WHITE) 422.aa
TI r+sslPt�rP (4)WHELEN ION T-SERIES ULTRA THIN LEOS WITH WEDGE MOUNT TO BE INSTALLED: 324.00
i, 2-FRONTISIOE OF TOPPER(RED) NC
2-REARISIDE OF TOPPER(RED) NC_
r DSI-121600 INVERTER-600 WATT PURE SINE WAVE INVERTER Includes 808.9001 Xentrex user Control I Ignition $ $26 00 ,
;control switch.Installed on transmission hump to power laptop computers
I
,E UNDERCOAT fUNOERCOATING TO INCLUDE WHEEL WELLS 650.00
+ 87D CUSTOM GRAPHICS FIRE PACKAGE Furnarmad and installed by Creative Fleet Markings LLC $ :i08.0a
(Customer Crest on Door.6"Stripe from front to rear,Fire Rescue Printed on Tailgate)
7TONE PABNT CREW CAB ROOF,A&C PILLARS(OXFORD WHITE)
RANCH ECHO FIBERGLASS CAB HIGH TOPPER WITH FRONT&REAR WINDOWS-INCLUDES-SIDE
TOPPER RNC ACCESS WINDOORS(WINDOW DOORS)(WHITE) $ 2,015.00
3K RKE (ADDITIONAL KEY WITH REMOTE �380.00
In
a PO EXTERIOR:RACE RED NC (B
.r AS INTERIOR:GRAY VINYL 40120I40 NC
e. �RUBSERFLOOR NC
j to
_.. ..
1 LAf30R Total labor t»sers per spec.(naiades wire,Isom.connectors,POI and shop supplies. $100 2,000.00
I
VENDOR ; EA CLEAR NO � r r R P 9R Al rORDERWHER 5,,:ri ;FOR
COMMENTS
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fi .�,URVEHICLE,HOW.8 E VEHICLE I .0 L.,E s'?T E AND WHERE Y EVNVO d.
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�Y
QUOTE
Vendor: Coggin Ford Requester: Mark Thompson
Address: 9650 Atlantic Blvd. Date: 8/2/2019 N
Jacksonville. FI. 32225 Agency: Monroe County Fire Rescue
Off# (904) 608-4240
From: Rick Hoening
Email: RHoening@CogginAuto.com Contact# 305-394-0820 LO
FEID: 47-3473001 E-Mail '
State Contract 25100000-19-1
�' a Commod DOICR tion 4uu Unit Price Exftn4ed Tow �
- fn
68 PICKUP 2020 Ford F-250 Crewcab 2WD XL Trim Level 1 25,590.00 25,590.00
160" WB Model W2A B
Race Red
4 Options
99S 6.2 Itr Gas V-8 Engine 1 Included 0.00
52B Electric Brake Controller 1 259.20 259.20
90L Power Pkg= Power Windows, Locks & Mirrors 1 1,080.00 1,080.00 0.
525 Cruise Control 1 225.60 225.60
153 Front Tag Bracket 1 Included
18B Running Boards 1 427.20 428.20
BUA Backup Alarm 1 134.40 134.40
RN-S Rain Vents 1 160.00 160.00
3K 3rd Key w/ FOB 1 $329.00 $329.00
TINT Darkest Legal Tint to all Windows 1 289.00 289.00 0.
INV 600 Water Power Inverter 1 685.00 685.00
TA Add T/A to Rear Topper Window 1 621.00 621.00
RB/LED LED Red / Clear on Running Boards 1 398.00 398.00
CH/TOP ARE V Series Cab High Topper 1 2,695.00 2,695.00 1
PAINT Truck Upper Cab Painted White per Specs 1 950.00 950.00
GRAPH Custom Graphics per Spec 1 590.00 590.00 y
85S Spray in Bed Liner 1 571.20 571.20
WPLB Whelen Premium All LED Liberty Lightbar per Specs 1 2,868.00 2,868.00 CD
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3BL 3rd Brake Light Safety Pulse 1 209.00 209.00
4C/LED Federal Signal 4 Corner LEDs 1 $8,965.00 $865.00
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HUFL Headlight& Tail Light Flashers 1 $328.00 $328.00
HH/SIRN Hand Held Siren & Controller 1 Included
U/C Undercoating per State Specs 1 $695.00 $695.00
Spec 1 unless color is specified, the vehicle will be ordered white TOTAL $39,970.60
Accepted By:
Date: t8
Packet Pg. 1779
T
Sourcewell
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AL
Call Us first,for all of your Fleet Automotive,& Light Truck needs. Quote <
PHONE(800)ALA NJA Y(252-6529) DIRECT 863-385-9610 WWW.ALANJAY.COM 24740-2
,�2003 U.S.27 South MOBILE 904-838-4999 M S]III,pg P.O. BOX 9200
tJ!i1te:
Sebring,FL 33870 ......................................................FAX 863-402-4221 �,Addr"S Sebring,FL 33871-9200
--------------- J.........................................................................................................-
..........................
ORIGINAL QUOTE DATE V QUOTE DATE
2/17/2020 RE I SED QUICK QUOTE SHEET 2/2412020
REQUESTING AGENCY MONROE COUNTY FIRE RESCUE LO
CONTACT PERSON MARK THOMPSON EMAIL u_
...................................................................
PHONE 305-394-0820 MOBILE FAX
SOURCEWELL (FORMERLY NJPA) CONTRACT# 2020-120716 NAF www.NationalAutoFleetGroup.com
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MODEL W2A MSRP $37,295.00
u_
2020 FORD F-250 CREW CAB 2WD XL 6.5'BED 160"WB(W2A 600A) U
0
ICUSTOMER ID v8 Gas with Topper NJPA PRICE $26,935.00 u_
6.5
All vehicles will be ordered while w/darkest interior unless cleanly stated otherwise on purchase order.
2
FACTORY OPTIONS DESCRIPTION
CIL
PQ RACE RED EXTERIOR PAINT COLOR(FORD M7236) $0.0c 0
AS VINYL 40/20/40 SPLIT FRONT BENCH SEAT $0.0c
99644S 6.21.EFI V8 ENGINE WITH 6-SPEED AUTOMATIC TRANSMISSION. $0.0c >
0
153 FRONT LICENSE PLATE BRACKET $U.UL
i, ig B BLACK PLATFORM RUNNING BOARDS $440.00
TT FACTORY TRAILER TOW HITCH STANDARD ON MY17+SD Sam
525 STEERING WHEEL MOUNTED CRUISE CONTROL L PO)REQUIRES FIN CODE.
$23 0:OC 0
5213 ELECTRIC BRAKE CONTROLLER $265.00
SYNC SYNC Communications&Entertainment System-Inc:enhanced voice recognition,911-Assist,4.2"LCD center stack $.0.0c
screen,AppLink,I smart-charging USB-C port and steering wheel audio controls.
76C EXTERIOR BACKUP ALARM(PREINSTALLED),Inc:Custom accessory $135.0C 0
90L POWER WINDOWS, LOCKS, REMOTE KEYLESS, POWER GLASS MIRRORS WITH MANUAL TELESCOPING FEATURE. $1,120.0C
FACTORY OPTIONS $2,190.00
CONTRACT OPTIONS DESCRIPTION
0
NO TEMP TEMPORARY TAG NOT REQUESTED(CUSTOMER WILL HANDLE THEIR OWN TAG WORK) $0.0c
------------------ ------ -------------
3KR Additional key and remote,cut and programmed. $275.00
DTF 4 TRK DEEP TINT FILM 4 DOORS AND BACK GLASS EXT/CREW CAB TRUCK
$255.0C —6
ECH0_WD Ranch Echo Fiberglass Cab High topper with front side and rear windows-includes-side access windoors.(WINDOW $2,140.10C 0
DOORS)(ORDERED WHITE)
PAINT CREW CAB ROOF PAINT,A,B,&C PILLARS Ford Oxford White. $950.0c
LO
GRAPHICS CUSTOM GRAPHICS FIRE PACKAGE Furnished and Installed by Creative Fleet Markings LLC(Customer Creston Door,6" $725.00 "o
Stripe from front to rear,Fire Rescue Printed on Tailgate,To Include Chevron on Tailgate) u_
CIL
HD SOB SH HD Scorpion spray on bed liner(short bed)under rail. $525.00 U_
WMLB-HHS Whelen Justice LED Ughtbar fully loaded 100%Solid State Electronics,Manufactured in America.Includes,(2)Flashing/ $2,935.00
Takedown LED Light(2)Flashing/Alley LED Lights,Mounting Kit,HHS3200 hand held siren controller,SA315P Siren
Speaker and Mounting Bracket,SA315P Siren Speaker and Mounting Bracket
-RED/WHITE CUSTOMER REQUESTS LIGHT BAR TO BE RED/WHITE. $0.0c
FS-4UED Federal Signal 4-Comer LED System,SPLIT amber&white. LED's will be mounted in headlamps and tail lamps where $595.013
Possible,alternate mounting locations may be substituted. Q
3 BLS 3rd brake light safety sulse(Pulses 3rd brake light(4)times upon application of brake pedal to increase driver $200.00
awareness behind you when stopping)
---- -------- -------SOI-ETFBSSN-P Soundoff FLASHBACK t A I_ern a-ting-Tail Light Flasher. $151 25
Sol-ETHFSS-FV SoundOff Solid State Headlight Flasher with Select-A-Pattern Technology.(Wire To Position 1 In switch pack) $138.75 0)
E
806-1206 806-1206-600w pure sine wave Inverter includes 808-9001 xantrex user control/ignition control switch. $490.00
- ---- ------- --- -------------------
TiteSeal AutoBody Rubberized protective under body coating(rust inhibitor).UBC $540.0C M
W-TAD-8 Whelan Dominator S-LED traffic advisor,requires controller.(Arnber) 5840.013
------------ ----- -- ------- -------------- - ----
NJEA-MONROE COUNTY FIRE RESCUE-W2A_24740-2__Quote,PDF Page I of 2
1 Packet Pg. 1780
Sourcewell
A A ww-- V A
SOURCEWELL (FORMERLY NJPA) CONTRACT# 2020-120716 NAF www.Nationa1AutoFleetGroup.com
W-TU-4 R Wedge (4)WHELEN ION T-SERIES ULTRA THIN LEDs with Wedge Mount to be installed(2)at front/side of topper and(2)at $700JX
rearlside)RED
--------------------------------
EWD EXTENDED WARRANTY DECLINED $0.0c CJ
CONTRACT OPTIONS $11,460.00
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TRAIDE IN
$0.0(
TOTAL COST LESS TRADE IN(S) QTY 1 $40,585.00
2
Estimated Annual payments for 60 months paid in advance: $9,089.37
Municipal finance for any essentiM use vehicle,requires tender approval,WAC.
Comments
VEHICLE QUOTED BY CHRISTY SELF GOVERNMENT ACCOUNT MANAGER E
"7 Want to be Your Fleet Provider"
I appreciate the opportunity to submit this quotation.Please review it carefully. If there are any errors or changes,please feel free to contact me at any time.
I am always happy to be of assistance.
NJPA-MONROE COUNTY FIRE RESCUE-W2A-24740-2_Quote,PDF Page 2 of 2
1 Packet Pg. 1781
GoVERNMENT FLEET
-
March 17, 2020
CHERI TAMBORSKI
MONROE COUNTY FIRE
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,
Bozard Ford is pleased to submit the following quote based on FSA Contract FSA 19-VEL27.0
LO
SPEC125 2020 FORD F250 XL CREW CAB 4X2 160" WB (W2A) $25,313.00 '
PQ/AS RACE RED EXTERIOR/GRAY VINYL INTERIOR STD
52B BRAKE CONTROLLER $269.00 o
525 CRUISE CONTROL $234.00
18S BLACK PLATFORM RUNNING BOARDS $444.00
913 SYNC 3 $449.00
CL
76C EXTERIOR BACK UP ALARM $139.00
LINER DEALER INSTALLED SPRAY LINER $494.00
RETRAX RETRAX ROLLING BED COVER $2,199.00
WELB-LED WHELEN ECONOMIC LIGHTBAR PACKAGE INCLUDES HAND HELD CONTROLLER $2,457.00
4CST 4 CORNER LED STROBES (SPLIT AMBER /WHITE) $799.00
DSI-12/1200 DIMENSIONS 1200 WATT PURE SINE WAVE INVERTER WITH REMOTE $1,499.00
UNDERCOAT VALUGARD UNDERCOAT $650.00
2-TONE TWO TONE PAINT ROOF AND A&C PILLARS $1,799.00
SOHLF SOUND OFF HEAD LIGHT FLASHERS $199.00
SOTLF SOUND OFF TAIL LIGHT FLASHERS $199.00
SOBLF SOUND OFF BRAKE LIGHT FLASHER $199.00
GRAPHICS CREATIVE MARKING GRAPHICS,CREST ON DOOR, 6" STRIPE FRONT TO REAR, FIRE $599.00
RESCUE ON TAIL GATE ,
TINT DEALER INSTALLED WINDOW TINT WITHOUT STRIP ON WINDSHIELD $399.00
3K THIRD KEY WITH PROGRAMMED REMOTE $399.00 y
TAD8 TRAFFIC ADVISOR MOUNTED TO REAR OF TOPPER ON ROOF $950.00
4CWEDGE 4 THIN WEDGE LED INSTALLED 2 FRONT SIDE OF TOPPER 2 REAR SIDE OF TOPPER $799.00 CD
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FGTC FIBERGLASS TOPPER PAINTED TO MATCH, FRONT/REAR,SIDE ACCESS WINDOWS $2,499.00
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Tota I $42,987.00
Sincerely,
C
Government Sales Director E
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Hurricane Request for Purchase ATTACHMENT
Date of Request: Requester Name: Requester Signature: Additional Approval:
3/19/2020 Tamborski,Cheri
Requester Phone:305-289-6088 Requester Email:tmborski-cheri@monroecounty-fl.gov
Requesting Department: MCFR Vendor Name/Vendor Number: Duval Ford Fleet Sales/000443
U
Request:
Replacement of 2005 Ford F150 CID 4889 VIN 1FTRF12265NC06329
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Florida Sheriff's Association/Florida Association of Countries& Florida Fire Chiefs'Association Automotive Contract
#FSA19-VEL27.0 chassis/FSA19-VEH17.0 (www.flsheriffs.org)
Reason for Request--how was this caused by the hurricane?Vehicle declared total loss by insurance company, FloridaLO
League of Cities,exposed to salt water and storm surge,vehicle condition report attached
0
Type of purchase:
Replenish Stock New Items/Materials Insurance Claim Claim#
Repair work _X_Replacement due to damage (Include copy of all claim-related documentsCL
---- ----
Where are the items/materials/goods/services being used?
Staff vehicle, MCFR, Battalion Chief of Training 76
0
What is the location of the repair or replacement work?
N/A
If repair or replacement, is this temporary Priority: Low Routine _XUrgent
or permanent? ca
Tem orary X Permanent
0
Order Details:2020 Ford F-250 Crew Cab 2WD Diesel with tonneau cover with factory and contract options per the
attached quote
ca
Qty Item Description Cost per Unit Total Expense
2020 Ford F-250 Crew Cab 2WD y
1 Diesel with tonneau cover $47,792.00 $47,792.00 °3
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Total Cost: $47,792.00
Please attach the required three quotes on purchases $20,000 or greater.
Packet Pg. 1784
This request for purchase must be approved before submitting to BOCC for contract approval. Use this coding
for the Agenda Item: Fund/Cost Center Account Project Project Account
125 0459110 560640 IRPG6755 560640
OMB Purchasing Approval: Hurricane Tracking # 58635
Updated 7/17/19
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Packet Pg. 1785
E.9.e
Monroe County Purchasing Policy and Procedures
ATTACHMENT EA
Monroe County Procurement Form
(For all Purchasing$10,000.00 or more)
Requirement(good/services to be procured): ti
2020 Ford F-250 Crew Cab 2WD Diesel with tonneau cover with factory and contract options per
the attached quote. U
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Replacement of 2005 Ford F150 CID 4889 VIN 1FTRF12265NC06329 N
If brand name or equal salient characteristics are:
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0
Market Research:
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Research Method:
❑Internet
❑Prior procurement files
[]Personal Knowledge of Local Trade Area( )
®Other(refer to Potential Sources below)
Potential Sources: M
Florida Sheriffs Association Contract#FSA19-VEL27.0 chassis/FSA1 9-VEH1 7.0 -Duval Ford
State of Florida Contract#25100000-19-1 -Coggin Ford
State of Florida Contract National Auto Fleet#2020-120716 NAF -Alan Jay Fleet Sales
Florida Sheriff's Association Contract#FSA19-VEL27.0—Bozard Ford
Estimated Purchase Price: $47,792.00
Additional Considerations: Considered Notes:
Federal Surplus Property ❑
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N
Aggregates or Break Up ❑ CL
Purchase
Lease vs. Purchase ❑
Planned/Expected Contract Type:
❑Fixed Price (including fixed price per unit)
❑Cost Reimbursement plus fixed/fee/profit
OOther:_
Notes: cost plus percentage-of-cost is prohibited; time and material has restrictions
(See§200.318 0)(1)
Updated 7/18/18
Packet Pg. 1786
E.9.e
Monroe County Purchasing Policy and Procedures
ATTACHMENT E.1
Monroe County Procurement Form
(For all Purchasing$10,000.00 or more)
Procurement Method:
Recommend using the Florida Sheriff's Association/Florida Association of Countries &Florida Fire Chiefs'
Association Automotive Contract#FSA19-VEL27.0 chassis/FSA19-VEH17.0 (www.flsherifR,.or ) for the
replacement"Cost Reasonableness" N
®Small Purchase Procedure ($10,000.00 Up to [:]Sole Source $10,000.00 or more
$49,999.99) ❑Written Solicitation of Price Quotes Noncompetitive-proposals Justification (refer to
(Please include) Chapter 14/2 CFR 200.320(f): '
❑Oral Solicitation of Price Quotes (attach
documentation noting oral price quotes) _
Vendor contact information/Price quoted
I U
Florida Sheriffs Association —Duval Ford - $47,792.00CL
State of Florida— Coggin Ford - $48,624.80
State of Florida— Alan Jay Fleet Sales - $48,894 00
Florida Sheriffs Association —Bozard Ford - $49,685.00
Notification/Publication Plan: XIA if Micro-Purchase;Must be formally publicized if"estimated �
Purchase Price is in excess of$50,l}W >
2
1 CC
F
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Signature Signature
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Cheri Tamborski 04
Printed Name Printed Name
Executive Administrator/MCFR
Title/Department Title/ OMB Department _
9
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Updated 7/18/18
Packet Pg. 1787
Monroe County Purchasing Policy and Procedures
ATTACHMENT E.3
Debarred, Suspended or Ineligible Entity Checklist
Entity Name: Duval Ford Fleet Sales
Federal/State Funding Aency: Federal Eerency anaeent Aency (FEA)
Federal/State Funding Program: Public Assistance Grant ProErarn LO
N
Federal Excluded Parties List System (EPLS): Yes
SAM.gov No X LO
State Convicted/Suspended/Discriminatory/Complaints Vendor Lists: Yes
ds. yflorida/co No c
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US DHHS List of Excluded Individuals and Entities (LEIS): Yes
Exclusions/oig. hs.gov No X
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2
Verified By:
r0 C 2 t
Signature Date W
Cheri Tamborski
Printed Name Contract/Grant Manager
Executive Administrator/ CF
Title, Department
Reviewed y:
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Signature
0.
Printed Name
cs
Title/OMB Department
Packet Pg. 1788
i
E.9.e
ANEW WAY TO SIGN IN-If you already have Log In
'Z, AMsm a SAM account,use your SAM email for login.gov.
SYSTEM FOR AWARD KkNAGFME.N-r
IAgin.gov FAQs
sTl.t°.Rn SeTM.ga', ill be down for scheduled an nlenaEnce Saturday,03/R412020 fmm&oo AM tO 2:00 FM
Duval Ford,LLC 1616 Ca,sa1 Ave
Entity Dashboard DUNS: 117334273 CAGE Code: 8G6B9 Jackson,ille,FL,32210-i600,
Status: Actixv UNITED 13T TrS
Expiration Date: ol/07/2021 LO
r F.nii OcmrtriPly Purpose of Registration: All Awards
F,1N eCistratlo 1 Entity Overview
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Entity Registration Summary r
r Reds C_.ests Name:Duval Ford,LLC
d Business Type:Business or Organization O
Last Updated By.ROBERT OREILI.Y 0)
r Registration Status.Active N
® A.tll °x 11eiO11S Activation Date:01/15/2020
Expiration Date.01/07/2021
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Excluslon Summary >
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a2§2III-M > Vend r ft i r ti d V n r Li > Convicted Vendor List
Convicted r List ca
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The Department of Management Services (DMS) maintains "a list of the names and addresses of those who
have been disqualified from the public contracting and purchasing process" In accordance with 2ALd_gra h
2U_jjjQjAL Fla' a. gI .
LO
Vendor Name Agency Effective Expiration Final Order '
of Origin Date Date
Calixte, Jacques !n
A. (Haitian American _ n Am
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Association Against DOH 10/25/18 10/25/21 i n_A in any
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21 1, )
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Hoffman, Tracy J. (Gator Einal.DWeL .e
Signage and Striping, DOT 01/22/18 01/22/21 CGa or �ianam-.do t ' i
LLC) LL ( ° 753.24 KB)
Updated 12110119
Document reader download link
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Packet Pg. 1790
i
Department of Management Services
I ri n .. f 0 gt > ine Cr, i n > State Ptarchasie® >
ae_SQUEfZQS > e d r R istr tin nd V nor Li t > Suspended Vendor List
VendorSuspended List ca
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The Department of Management Services (DMS) maintains a list of vendors that have been removed from
the vendor list "for failing to fulfill any of its duties specified in a contract with the State" in accordance
with l A'1.00L Had &AdLrMnjArgi.y
LO
VendorName/Address Agency Effective Notice of Default '
of Origin Date
Building Maintenance of America, N i gf 1aI 'sn y
LLC d/b/a Florida Building i . g dT
Maintenance DMS 07/02/14
333 North Falkenburg Road #A117 ri �i in Maintenance
Tampa, FL 33619 575.81 KB)
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Club Tex, Inc. N uD f �, Tv a,I ( .`, 76
2025 Broadway, Suite #15G DOC 01/24/19 >
New York, NY 10023 111.75 KB)
Correctional Consultants, LLC N """gf_Dfi0 �
P.O. Box 515 DOC 12/10/19
Chattahoochee, FL 32324
iColor Printing and Mailing, Inc. N f fa I i I Prig" anca
22873 Lockness Avenue DEP 02/20/12
Torrance, CA 90501 MLILIMIM. (1 �.��320.17 KB)
>
Visual Image Design Firm, LLC
6845 Narcoossee Road, Suite 59 DOH 06/25/15
Orlando, FL 32822 ".GCS ( 1.78 MB)
Updated 12110119
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ACID I C�I�
Department of Management Services
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Res CG . > YQCIU > Discriminatory Vendor List
Discriminatory Vendor i
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There are currently no vendors on this list.
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Packet Pg. 1792
ServicesDepartment of Management
F ri r rvi > Bgip �.Oerti na > 5tale P maig >
Lists > Vendor Complaint List
Vendor Complaint Listto
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The Department of Management Services (DMS) tracks formal complaints issued to vendors by state
agencies; this information is provided to agencies to assist in determining vendor responsibility in
accordance with jUDjjgjLgDL2B7,D57( - Florida St totes, and I 0C11a Flo id n' trativ
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Please note that this list includes complaints that are pending resolution. T
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Origin lit Vendor y
Allied Universal ice, _
Security DOR 02/11/20 Invoicing ni I� ri
Customer Service #
Services 5&WC (L�� 65.20 KB) CL
Specifications/Requirements _Cp �lainr�d r
Correctional Delivery/Schedule
DOC 06/25/19 ion° l tilts >
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Packet Pg. 1793
," An official webrJte of the United States government.Here's bayou know>
Visit our tops page to learn how to best use the Exclusions Database.If you experience technical difficulties,please email the web master at webmaster 'g.hhs.gov.
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documentation
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Source data updated on 311 MOM 11:00:00 AM EST
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Packet Pg. 1794
E.9.e
COUNTYMONROE FIRE
MONROE COUNTY FIRE DUVAL FLEET 412
MARK THOMPSON Bambi Darr
3�5.3fP�-48u (Work)904-381-6596 Q
Tslot Pt.r9�"K r crrn,_ccr��' z`-LRSr (fax) 904-387.6816 LO
22=11999=12m= N
5203 Waterside Or.Jax,FL 32210 LL
a
1 appreciate your Interest and the opportunity to quote. Prices are published by the Florida Sheriffs Association/
Florida Association of Counties 8 Florida Fire Chiefs'Association Automotive Contract#FSA 19-VEL27.0 chassis)FSA LO
19-VEN17.0.( flsheriR's.org) Nyou have any questions regarding this quote please call! Vehicle will be ordered r�
white exterior unless specified on purchase order.
a 0
e- ITME 125, 2020 FORD F-250 314 TON 4-DOOR CREW CAB PICKUP TRUCK 4X2-W2A $ 25,855.00 LL
+ XL TRIM PACKAGE NC 0)
6.7L POWER STROKE V8 TURBO DIESEL 10 494.00 to
a 10-SPEED AUTO TRANSMISSION NC
160"WHEEL BASE 6.75'BED(SHORT BED) NC 2-
90L ,POWER WINDOWS/DOOR LOCKS INC
a 1F3 (FRONT LICENSE PLATE BRACKET INC CL
52B _g ELECTRIC BRAKE CONTROLLER 269.00
525 CRUISE CONTROL 234.00
cu
$ 18B BLACK PLATFORM RUNNING BOARDS 444.00 >
a 913 SYNC3 WITH 6"LCD SCREEN 449.00
a 76C EXTERIOR BACKUP ALARM 139.00
TINT 4D DEEP TINT ALL AROUND-NO FRONT STRIP 385.00
s INCL FACTORY TRAILER TOW HITCH INC
85S SPRAY IN BEDLINER $ 594.00
WHELEN PREMIUM ALL LED LFL LIBERTY LIGHTBAR-Two Wire Controlled Traffic Advisor,(2)LED
WPLB-LED 1 Flash ingrrakedown Lights,(2)LED Flashing/Alley Lights,Mounting Kit,Combination Light/Siren $ 2,222.00
Controller,SA315P Siren Speaker and Mounting Bracket.(RED/CLEAR)
HH83200 HHS3200-HAND HELD SIREN/PA SIREN CONTROL 125.00
(4)CORNER FEDERAL SIGNAL LED LIGHTS-LED's will be mounted In headlamps and tail lamps where
FS 4LED $ 292.00
possible,alternate mounting locations maybe substituted.(SPLIT ABERdWHITE)
a 0.
SAFETY 3RD BRAKE LIGHT SAFETY PULSE 229.00 0.
ETFBSSN•f+ SOUNDOFF FLASHBACK ALTERNATING TAIL LIGHT FLASHER 42.00
ETHFSS-FV SOUNDOFF SOLID STATE HEADLIGHT FLASHER WITH SELECT-A-PATTERN (Wire To Position 1 in $ 46.00
switch pack)
a DSI-121600 INVERTER-600 WATT PURE SINE WAVE INVERTER Includes 808.9001 Xantrex user control/ignition $ 525.00
control switch.Installed on transmission hump to power laptop computers Z
N
t1Nr)ER(-OAT UNDERCOATING TO INCLUDE WHEEL WELLS 650.00 0)
87D CUSTOM GRAPHICS FIRE PACKAGE Furnished and Installed by Creative Fleet Markings LLC $ 399 00
(Customer Crest on Door,6"Stripe from front to rear,Fire Rescue Printed on Tailgate)
LO
g 2TONE PAINT CREW CAB ROOF,A&C PILLARS(OXFORD WHITE) 850.00 C4
COVER RL8 ROLL.N-LOCK COVER $ 1 899.00
3K RK'E 1ADDITIONAL KEY WITH REMOTE 360.00
CL
e PQ EXTERIOR: RACE RED NC
z AS INTERIOR:GRAY VINYL 40/20/40 INC
RU BBER FLOOR NC
4
LABOR ,Total labor hours per spec. Includes wire,loom,connectors,PDI and shop supplies: $100 1 300,00
VENDOR PLEASE CLEARLY NOTATE ON YOUR PURCHASE ORDER WHERE D VAL MRS IS TOU
P YOURVEHICLE,HOW THE VEt11L:'I.LE IS TO BE T(3`.:..ED,AND 3"d'!4ERE THE INVOICE
COMMENTS
t -Al —- - -- - -
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47
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Printed: 2/21/20 ,..r. -. MONROE COUNTY
Packet Pg. 1795
E.9.e
QUOTE
Vendor: Coggin Ford Requester: Mark Thompson
Address: 9650 Atlantic Blvd. Date: 2/20/2020
LO
Jacksonville. FI. 32225 Agency: Monroe County Fire Rescue n'
Off# (904) 608-4240
From: Rick Hoening
Email: RHoening@CogginAuto.com Contact# 305-394-0820
LO
FEID: 47-3473001 E-Mail
State Contract 25100000-19-1
__Ipw# Commafty NscaRon - Qua[ Unit Prlco Extond"ToUl
68 PICKUP 2020 Ford F-250 Crewcab 2WD XL Trim Level 1 $25,590.00 $25,590.00
160" WB Model W2A
Race Red
CL
4 Options c
99T 6.7 Itr Turbo Diesel 1 $10,075.20 $10,075.20
52B Electric Brake Controller 1 $259.20 $259.20
90L Power Pkg= Power Windows, Locks & Mirrors 1 $1,080.00 $1,080.00
525 Cruise Control 1 $225.60 $225.60
153 Front Tag Bracket 1 Included ca
18B Running Boards 1 $427.20 $428.20
76C Backup Alarm 1 $134.40 $134.40
3K 3rd Key w/ FOB 1 $329.00 $329.00
RN-S iRain Vents 1 $160.00 $160.00
TINT Darkest Legal Tint to all Windows 1 $289.00 $289.00
0.
INV 600 Water Power Inverter 1 $685.00 $685.00
RB/LED LED Red /Clear on Running Boards 1 $398.00 $398.00
TONN Undercover Hard Tonneau Cover 1 $1,895.00 $1,895.00
PAINT Truck Upper Cab Painted White per Specs 1 $950.00 $950.00' ,
GRAPH Custom Graphics per Spec 1 $590.00 $590.00' 6
85S Spray in Bed Liner 1 $571.20 $571.20 W
WPLB Whelen Premium All LED Liberty Lightbar per Specs 1 $2,868.00 $2,868.00
CD
3BL 3rd Brake Light Safety Pulse 1 $209.00 $209.00 LO
4C/LED Whelen Vertex Four (4) Corner LEDs 1 $865.00 $865.00 N
HUFL Headlight &Tail Light Flashers 1 $328.00 $328.00 rL
HH/SIRN Hand Held Siren & Controller 1 Included
U/C Undercoating per State Specs 1 $695.00 $695.00
Spec 1 Unless color is specified, the vehicle will be ordered White TOTAL $48,624.80
Accepted By:
Date:
Packet Pg. 1796
A A I57, �
ours ll
Call Us first,for all of your Fleet Automotive, & Light Truck needs. Quote
PHONE(800)ALA NJA Y(252-6529) DIRECT 863-385-9610 WWW.ALANJAY.COM 24738.4
�. ..... ...u. __....-_._......... ...._--_.... ............... �.,q--, �A�
�iC4� tte ;2003 U.S.27 South MOBILE 904-838-4999 Mal�;ing P.O. BOX 9200
Well Sebring,FL 33870 FAX 863-402-4221 gdcl[e&S;Sebring,FL 33871-9200
U
ORICINAL/17/202DATE � .
2 0 UIQUOTES
REQUESTING AGENCY MONROE COUNTY FIRE RESCUE ,n
_. ......
CONTACT PERSON MARK THOMPSON EMAIL L1 11 E 0 1t
---------------------------------------------------------------------
PHONE 305 394-0820 MOBILE FAX
SOURCEWELL (FORMERLY NJPA) CONTRACT# 2020-120716 NAF www.NationalAutoFleetGroup.com
MODEL W2A MSRP $47,790.00 en
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2020 FORD F•250 CREW CAB 2WD XL 6.5'BED 160"WB DIESEL (W2A
600A)
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JCUSTOMER ID NJPA PRICE 37,544.001111
_
6.5
All vehicles will be ordered white w/darkest Interior unless clearly stated otherwise on purr hase order.
FACTORY OPTIONS DESCRIPTION
CL
PQ RACE RED EXTERIOR PAINT COLOR(FORD M7236) $0,00 O
AS VINYL 40/20/40 SPLIT FRONT BENCH SEAT. $0.00
I 99T 44G 6.7L 32V POWER STROKE V8 DIESEL W/10 SPD HD AUTOMATIC TRANSMISSION $0.00
o __w__ _____ _________ __. __-_ _--.__ _ _ _.
153 FRONT LICENSE PLATE BRACKET _ $0.
18B BLACK PLATFORM RUNNING BOARDS _ $440.00
_ ._w -
TT FACTORY TRAILER TOW HITCH STANDARD ON Y17+SO. $0.00 CJ
525 STEERING WHEEL-MOUNTED CRUISE CONTROL(LPO)REQUIRES FIN CODE. $230.00
I 52B ELECTRIC BRAKE CONTROLLER $265.00
SYNC SYNC Communications&Entertainment System-Inc:enhanced voice recognition,911 Assist,4,2"LCD center stack $0.00
screen,AppLink,1 smart-charging USB-C port.
7 6 C EXTERIOR BACKUP ALARM(PREINSTALLED) Inc:Custom accessory $135 00
90L POWER WINDOWS, LOCKS, REMOTE KEYLESS, POWER GLASS MIRRORS WITH MANUAL TELESCOPING FEATURE. $1,120.00
FACTORY OPTIONS $2,190.00
CONTRACT OPTIONS DESCRIPTION
NO TEMP TEMPORARY TAG NOT REQUESTED(CUSTOMER WILL HANDLE THEIR OWN TAG WORK) $0.00 ,
- ......... .......... . ...._. _.--
3KR Additional key and remote,cut and programmed $275.00 W
DTF 4 TRK DEEP TINT FILM 4 DOORS AND BACK GLASS EXT/CREW CAB TRUCK $255,00
PAINT CREW CAB ROOF PAINT,A,B,&C PILLARS Ford Oxford White. $950,00
GRAPHICS CUSTOM GRAPHICS FIRE PACKAGE Furnished and Installed by Creative Fleet Markings LLC(Customer Crest on Door,6" $475.00 N
Stripe from front to rear,Fire Rescue Printed on Tailgate.No Destination or Chevron Included)
HD SOB SH HD Scorpion spray on bed liner(short bed)under rail, $525,00 CL
„WPLB-I-HHS_..__ Whelen Premium All LED LFL LibertyLightbar F Fully loaded,
-
100 Solid State Electronics,manufactured in America with $2,975.00
15 Led Modules,Two Wire Controlled Traffic Advisor,(2)LED Fiashing/Takedown Lights,(2)LED Flashing/Alley Lights,
Mounting Kit,HHS3200 hand held combination light/siren controller,SA315P Siren Speaker and Mounting Bracket.
RED/WHITE CUSTOMER REQUESTS LIGHT BAR TO BE RED/WHITE. $0.00
FS-4LED Federal Signal 4-Corner LED System,SPLIT amber&white LED's will be mounted in headlamps and tail lamps where $595.00
possible alternate mounting locations may be substituted
-- -- ------- -- -- ------ --- f3
3BLS ig ( r' $200.00 Iffi
awareness behind you when stopping)
SOI-ETFBSSN-P SoundOff FLASHBACK Alternating Tall Light Flasher. $151.25
a
SOI-ETHFSS-FV SoundOff Solid State Headlight Flasher with Select-A-Pattern Technology.(Wire To Position 1 in switch pack) $138.75
j 806-1206 806-1206-600w pure sine wave inverter includes 808-9001 Xantrex user control/ignition control switch. $490.00
UBC TlteSeal AutoBody Rubberized protective under body coating(rust Inhibitor). $540.00
j R-N-L SHORT Roll N Lock cover,short box(Toyota/Nissan/Ford only). $i's90,00
EWD EXTENDED WARRANTY DECLINED $0.00
CONTRACT OPTIONS $9,160.00
NJPA-MONROE COUNTY FIRE RESCUE-W2A_24738-4_Quote.PDF Page 2 of 2
Packet Pg. 1797
Sourcew,elll
SOURCEWELL (FORMERLY NJPA) CONTRACT# 2020-120716 NAF www.NationalAutoFleetGroup.com <
-----------------------------------------------------------------------------------------
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TRADE IN
.............S48,894.00
$0.00 0)
TOTAL COST LESS TRADE IN(S) CITY 1 $48,894.00 .2
-------- ------------------------ --------
Estimated Annual payments for 60 months paid in advance; $10,950.24
Munidpal finance for any essential use vehicle,requires lender approval,WAC.
Comments a)
E
(VEHICLE QUOTED BY CHRISTY SELF GOVERNMENT ACCOUNT MANAGER =LSbL%jjj26jAa"Lj=
"i Want to be Your Fleet Provider"
I appreciate the opportunity to submit this quotation. Please review it carefully. If there are any errors or changes, please feel free to contact me at any time.
I am always happy to be of assistance.
NJPA-MONROE COUNTY FIRE RESCUE-W2A_24738-4_Quote.PDF Page 2 of 2
1 Packet Pg. 1798
BOYARD-4920-
GOVERNMENT FLEET
. -.
March 17, 2020
CJ
CHERI TAMBORSKI
MONROE COUNTY FIRE
LO
cv
Bozard Ford is pleased to submit the following quote based on FSA Contract FSA 19-VEL27.0
LO
SPEC125 2020 FORD F250 XL CREW CAB 4X2 160"WB (W2A) $25,313.00
PQ/AS RACE RED EXTERIOR/GRAY VINYL INTERIOR STD
99T 6.71- DIESEL ENGINE $10,494.00 0
52B BRAKE CONTROLLER $269.00 y
525 CRUISE CONTROL $234.00
18S BLACK PLATFORM RUNNING BOARDS $444.00
913 SYNC 3 $449.00 CL
76C EXTERIOR BACK UP ALARM $139.00
LINER DEALER INSTALLED SPRAY LINER $494.00
0
RETRAX RETRAX ROLLING BED COVER $2,199.00
WPLB-LED-1 WHELEN PREMIUM ALL LED LIBERTY LIGHTBAR PACKAGE, INCL HANDHELD CONTR $2,909.00
4CST 4 CORNER LED STROBES (SPLIT AMBER/WHITE) $799.00
DSI-12/1200 DIMENSIONS 1200 WATT PURE SINE WAVE INVERTER WITH REMOTE $1,499.00 _
UNDERCOAT VALUGARD UNDERCOAT $650.00
2-TONE TWO TONE PAINT ROOF AND A&C PILLARS $1,799.00
SOHLF SOUND OFF HEAD LIGHT FLASHERS $199.00
SOHLF SOUND OFF TAIL LIGHT FLASHERS $199.00 0
SOBLF SOUND OFF BRAKE LIGHT FLASHER $199.00
GRAPHICS CREATIVE MARKING GRAPHICS, CREST ON DOOR, 6" STRIPE FRONT TO REAR, FIRE $599.00
RESCUE ON TAIL GATE
TINT DEALER INSTALLED WINDOW TINT WITHOUT STRIP ON WINDSHIELD $399.00
3K THIRD KEY WITH PROGRAMMED REMOTE $399.00
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Total $49,685.00
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Sincerely,
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Government Sales Director
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Packet Pg. 1799
E.9.f
FSA Cooperative Purchasing Program
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SHERIFFS ASSOCIATION
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Contract: FSA19-VEH17.0
Heavy Trucks and Equipment
Contract: FSA19-VEL27.0
Pursuit, Administrative and Other Vehicles
0
Contract Terms and Conditions
Packet Pg. 1800
E.9.f
FLORIDA SHERIFFS ASSOCIATION
Cooperative Purchasing Program
Contract Terms and Conditions Revs/7/2019
Contents
1.0 GENERAL CONDITIONS.............................................................................................................. 5
1.01 BID CORRESPONDENCE ................................................................................................ 5 ca
1.02 PURPOSE....................................................................................................................... 6
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1.03 TERM OF CONTRACT..................................................................................................... 6
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1.04 ESTIMATED QUANTITIES............................................................................................... 6
1.05 SHERIFF AS COUNTY CONSTITUTIONAL OFFICER......................................................... 6
CD
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1.06 FUNDING....................................................................................................................... 6
1.07 CURRENCY..................................................................................................................... 7
0
1.08 GENERAL DEFINITIONS ................................................................................................. 7 w
1.09 ELIGIBLE PURCHASERS OF CONTRACT.......................................................................... 8
1.10 LEGAL REQUIREMENTS................................................................................................. 9
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1.11 PATENTS & ROYALTIES ................................................................................................. 9
1.12 FEDERAL AND STATE STANDARDS................................................................................ 9 E
1.13 UNDERWRITERS' LABORATORIES................................................................................. 9
1.14 AMERICANS WITH DISABILITIES ACT.......................................................................... 10
1.15 REASONABLE ACCOMMODATION .............................................................................. 10 �--
1.16 MINORITY BUSINESS ENTERPRISE (MBE) ................................................................... 10
1.17 ANTI-DISCRIMINATION............................................................................................... 10
1.18 BEST COMMERCIAL PRACTICES.................................................................................. 10
1.19 PUBLIC ENTITY CRIMES (PEC) ..................................................................................... 10
1.20 TAX EXEMPTION ......................................................................................................... 11
1.21 TAXES.......................................................................................................................... 11
1.22 ORDER OF PRECEDENCE IN THE EVENT OF CONFLICT ............................................... 11
1.23 COMMUNICATIONS.................................................................................................... 11
Ch
1.24 CLARIFICATION AND ADDENDA.................................................................................. 11
1.25 SIGNED BID CONSIDERED AN OFFER.......................................................................... 12
1.26 ASSIGNMENT OF CONTRACT...................................................................................... 12
1.27 TERMINATION OF PRODUCT LINE .............................................................................. 12
1.28 METHOD OF AWARD.................................................................................................. 13
FSA Cooperative Purchasing Program 2019-2020
Page 1
Packet Pg. 1801
E.9.f
FLORIDA SHERIFFS ASSOCIATION
Cooperative Purchasing Program
Contract Terms and Conditions Revs/7/2019
1.29 DEMONSTRATION OF COMPETENCY.......................................................................... 13
1.30 VENDOR ABILITY TO PERFORM .................................................................................. 13
1.31 FINANCIAL RESPONSIBILITY........................................................................................ 14
1.32 QUALITY AND SAFETY................................................................................................. 14
1.33 NONCONFORMANCE.................................................................................................. 14
1.34 GRATUITIES................................................................................................................. 15
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1.35 TIE BIDS....................................................................................................................... 15
1.36 RIGHT TO AUDIT ......................................................................................................... 15
1.37 LIABILITY, INSURANCE, LICENSES AND PERMITS........................................................ 16
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1.38 BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE......................... 16
1.39 ELIMINATION FROM CONSIDERATION....................................................................... 16 c
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1.40 COLLUSION ................................................................................................................. 16
1.41 DEFAULT ..................................................................................................................... 17
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1.42 PROTESTS AND ARBITRATION .................................................................................... 17
1.43 NONPERFORMANCE................................................................................................... 18 >
1.44 SEVERABILITY.............................................................................................................. 19
1.45 TERMINATION FOR CAUSE ......................................................................................... 20 ca
1.46 TERMINATION WITHOUT CAUSE................................................................................ 20
1.47 CONTRACT ADVERTISMENT AND USE OF FSA LOGO ................................................. 20
2.0 BIDDER INSTRUCTIONS ......................................................................................................... 21
2.01 BIDDER QUALIFICATIONS ........................................................................................... 21 ,
2.02 LICENSING/FACILITIES................................................................................................. 21
2.03 INSURANCE AND INDEMNIFICATION ......................................................................... 22
2.04 SPECIFICATIONS.......................................................................................................... 24
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2.05 FIXED PRICES............................................................................................................... 24
2.06 SEALED BIDS................................................................................................................ 24
2.07 EXCEPTIONS, OMISSION AND ERRORS....................................................................... 24 y
2.08 MISTAKES.................................................................................................................... 25 v,
2.09 EQUIVALENTS ............................................................................................................. 25
2.10 MANDATORY PRE-BID MEETING ................................................................................ 25
2.11 QUALIFICATION .......................................................................................................... 26
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2.12 PRICES QUOTED.......................................................................................................... 26
2.13 OPTION PRICING......................................................................................................... 26
2.14 EMERGENCY LIGHTS AND SIRENS............................................................................... 28
2.15 SUBMITTAL OF BID ..................................................................................................... 29
2.16 ZONE BIDDING............................................................................................................ 30
2.17 EXECUTION OF BID ..................................................................................................... 30
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2.18 MODIFICATION OR WITHDRAWALS OF BIDS ............................................................. 31
2.19 LATE BIDS.................................................................................................................... 31
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2.20 BID OPENING .............................................................................................................. 31
2.21 DETERMINATION OF RESPONSIVENESS ..................................................................... 31
2.22 RESPONSIBLE BIDDER CRITERIA.................................................................................. 31 c
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2.23 BASIS FOR AWARD...................................................................................................... 32
2.24 FIRM BID ..................................................................................................................... 32
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2.25 BID TABULATIONS....................................................................................................... 32 c
2.26 MINOR IRREGULARITIES/RIGHT TO REJECT................................................................ 33 >
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2.27 CONE OF SILENCE ....................................................................................................... 33
3.0 CONTRACT CONDITIONS....................................................................................................... 34 ca
3.01 GENERAL REQUIREMENTS.......................................................................................... 34
3.02 STATEMENT OF AUTHORITY....................................................................................... 34
04
3.03 VENDOR CONTACT INFORMATION ............................................................................ 34
3.04 OPTION TO RENEW & PRICE ADJUSTMENT................................................................ 34
3.05 ADDITIONS AND DELETIONS....................................................................................... 35
3.06 EQUITABLE ADJUSTMENT........................................................................................... 35
3.07 DISCOUNTS................................................................................................................. 35
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3.08 CONDITIONS ............................................................................................................... 35
3.09 PRODUCTION CUTOFF................................................................................................ 36
3.10 FACILITIES ................................................................................................................... 36 Ch
3.11 SUBSTITUTIONS .......................................................................................................... 36 v,
3.12 POLICE RATED VEHICLES & MOTORCYCLES................................................................ 36 ,
3.13 SPECIAL SERVICE VEHICLES......................................................................................... 37
3.14 CAB AND CHASSIS PURCHASES................................................................................... 37
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3.15 FACTORY INSTALLED................................................................................................... 37
3.16 VENDOR INSTALLED.................................................................................................... 38
3.17 NON-SCHEDULED OPTIONS........................................................................................ 38
3.18 FORCE MAJEURE......................................................................................................... 38
3.19 DELIVERY TIME............................................................................................................ 38
3.20 ORDER......................................................................................................................... 39
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3.21 VEHICLE AND EQUIPMENT DELIVERY......................................................................... 40
3.22 INSPECTION AND ACCEPTANCE.................................................................................. 41
3.23 REGISTRATION, TAG AND TITLE.................................................................................. 42
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3.24 INVOICING AND PAYMENTS ....................................................................................... 42
3.25 WARRANTY REPAIRS AND SERVICE ............................................................................ 42 c
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3.26 INADEQUATE SERVICE ................................................................................................ 42
3.27 REPORTING: PURCHASE ORDERS & QUARTERLY REPORTS........................................ 43
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3.28 ADMINISTRATIVE FEE ................................................................................................. 44 c
3.29 LIQUIDATED DAMAGES .............................................................................................. 44 >
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AppendixA................................................................................................................................ 46
AppendixB................................................................................................................................ 47 c,
AppendixC................................................................................................................................ 48
AppendixD................................................................................................................................ 49
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AppendixE ................................................................................................................................ 50
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FLORIDA SHERIFFS ASSOCIATION
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1.0 GENERAL CONDITIONS
1.01 BID CORRESPONDENCE
All correspondence regarding this bid should be directed to the Florida Sheriffs Association "FSA",using the
information shown above. Please be sure to reference the bid number and your contact information.
The contacts for this bid are:
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Annette Grissom, FSA Cooperative Purchasing Program Coordinator II U 1_
E-mail. °^ ...............................��� �' 1 e ri �)r �
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Phone:850-877-2165 ext.5811
Fax:850-878-5115 LO
Craig Chown, FSA Cooperative Purchasing Program Manager
Phone:850-877-2165 ext.5833 y
Fax:850-878-5115
Communication for this Invitation to Bid should be identified by contract number and title and directed to: CL
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Florida Sheriffs Association >
Attn:Cooperative Purchasing Program Coordinator
2617 Mahan Drive
Tallahassee, FL 32308
E-mail: -' ?.I
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1.02 PURPOSE
The Florida Sheriffs Association invites interested Bidders, including Motor Vehicle Manufacturers and
Dealers/Certified Representatives to submit responses in accordance with these solicitation documents.
The FSA Cooperative Purchasing Program will conduct the solicitation process and administer the resulting CJ
contract. The purpose of this bid is to establish a twelve (12) month contract with manufacturers and
manufacturer's authorized vendors for the purchase of vehicles and equipment on a "no trade-in basis".
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1.03 TERM OF CONTRACT N
This contract shall remain in effect for one(1)year from date of contract execution by the FSA,and may be
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renewed by mutual agreement, at the sole option and discretion of the FSA, pursuant to the terms of LO
Section 3.04.
The term of contract begins October 1,2019 and ends September 30,2020.
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Contract extensions will only be executed when the FSA determines, based on then-existing conditions,
that it is in the best interest of the FSA and the purchasers to do so.
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1.04 ESTIMATED QUANTITIES
2
In FY 2017-18, eligible users purchased approximately 8,330 vehicles and equipment from this contract.
These estimated figures are given as a guideline for bidders preparing bids.
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Quantities provided do not guarantee or imply future contract sales. Neither the FSA nor any eligible user M
is obligated to place any order for a given amount subsequent to the award of this bid solicitation.
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1.05 SHERIFF AS COUNTY CONSTITUTIONAL OFFICER
a)
The Offices of the Sheriff in the State of Florida are constitutional offices of the State of Florida. Each has r
the authority either individually or collectively to execute contracts for all goods and services for the proper
conduct of that office. Section 30.53, Florida Statutes, exempts the sheriffs' offices from the provisions of
the Florida Statute that would otherwise require sealed and competitive bidding procedures.
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It is our practice to give consideration to the prices offered, but the Office of the Sheriff is not required by
law to accept the lowest priced proposal and may reject any or all of the proposals without recourse.
Bidders are solely responsible for their own bid preparation costs and nothing in this solicitation in any way _
obligates the participating sheriffs' offices for any payment for any activity or costs incurred by any bidder
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in responding to this solicitation. y
1.06 FUNDING
In the case of certain purchasers,including state agencies,funds expended for the purposes of the contract
must be appropriated by the Florida Legislature, the individual participating agency or the agency's
appropriating authority for each fiscal year included within the contract period. For such agencies, their m
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performances and obligations to pay for products or services under any resulting contract, or purchase
order, are contingent upon such an annual appropriation by the Legislature, individual agency or by the W
appropriating authority.Therefore,any contract or purchase order with such an agency shall automatically
terminate without penalty or termination costs in the event of non-appropriation.
1.07 CURRENCY
All transaction amounts,bids,quotes,provisions,payments or any part of this contract relating to currency
are to be made in United States Dollar.
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1.08 GENERAL DEFINITIONS
The terms used in this contract are defined as the following:
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a. Bidder:A proposer or enterprise that submits a formal offer to the FSA Cooperative Purchasing
Program Administrator in accordance with the Contract Terms and Conditions. _
b. Bid System:The online forum used for the submission of electronic bids and review of bid results
for the specifications connected to this Invitation to Bid.VendorLink is the software used for this
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bid.
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c. Dealer: A manufacture's certified representative authorized by the manufacturer to market, sell,
provide,and service the vehicles/equipment for the FSA Cooperative Purchasing Program. Dealers
may be vendor-owned and controlled,in whole or in part,or independently owned and controlled.
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d. Florida Sheriffs Association Cooperative Purchasing Program(FSA):The entity that administeres
the Invitation to bid and contract administration functions for this contract.
e. End User:Aterm used to distinguish the person who ultimately uses or is intended to use a product
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or for whom a product is designed for use.
f. Factory: Refers to the manufacturer produced products.
g. Fleet Advisory Committee (FAC): An employee of a sheriffs office or other local governmental
agency, or any other person who FSA identifies as subject matter expert who assists with the
development of bid specifications and evaluation of bid responses. The Fleet Advisory Committee
makes recommendations to the FSA and is not responsible for final awards. c
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h. Invitation to Bid: A competitive solicitation and award process established through the issuance
of an invitation to vendors,dealers and manufacturers to submit a price offer on a specific product
to be provided. This term shall include the bid specifications available to bidders on the bid system y
and references to solicitation documents.The term shall not include request for proposals,request
for quotes, request for letters of interest, or the solicitation of purchase orders based on oral or ?�
written quotations.
i. Manufacturer: The original producer or provider of vehicles or equipment offered on this contract.
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j. Manufacturer's Suggested Retail Price (MSRP): Manufacturer's Suggested Retail Price (MSRP)
represents the Manufacturer's recommended retail selling price, list price, published list price,or W
other usual and customary price that would be paid by the purchaser. The following are acceptable
sources of current MSRPs and MSRP Lists for use in submission of the bid solicitation and the
resulting contract:
1. Manufacturer's Computer Printouts: Ford-"Dora";General Motors-"GM Autobook";or
approved equivalent
2. Chrome Systems, Inc.'s PC Carbook(PC Carbook Plus and PC Carbook Fleet Edition)
3. Manufacturer's Annual U.S. Price Book CJ
4. Manufacturer's official website LO
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k. Non-Scheduled Options:Any optional new or unused component,feature or configuration that is
not included or listed in the base vehicle specifications or options.
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I. Production Cutoff: A date used by manufacturers to notify dealers that the factory has reached
maximum capacity for orders or are discontinuing the production of a vehicle or equipment.
Vehicle manufacturers use this term when referring to any given model year for production.
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m. Published List Price: A standard "quantity of one" price currently available to government and
educational purchasers,excluding cooperative or volume discounts. 2
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n. Purchaser: A Purchaser is an entity that seeks to obtain vehicles or equipment off this contract by c
meeting the eligible user criteria or with vendor approval.
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o. Purchase Order: A request for order from a purchaser to an awarded vendor for an item that has
been awarded on this Contract. Purchaser orders placed using this contract formalize the terms
and conditions of this contract under which a vendor furnishes vehicles or equipment to a
purchaser.
p. Third Party Supplier: Businesses external to a bidder or vendor that provide products and services W
which contribute to the overall finished vehicle or equipment.Third Party Suppliers are contractors
under the direction and responsibility of the bidder or vendor.
q. Vendor:The bidder that has been awarded and agrees to provide vehicles or equipment that meet
the requirements and base specifications. The vendor must agree to the contract terms and
conditions of the contract before being awarded to the contract.
r. Vendor Installed:A product or service provided by the vendor or other third party;not the factory.
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1.09 ELIGIBLE PURCHASERS OF CONTRACT
Awarded bids, or contract prices, will be extended and guaranteed to the Florida Sheriffs Association, any y
unit of local government, political subdivision or agency of the State of Florida. This includes, but is not y
limited to counties, municipalities, sheriffs' offices, clerks, property appraisers, tax collectors, supervisors y
of elections, school boards or districts, water management districts, police and fire departments,
emergency response units, state universities and colleges, or other state, local or regional government
entities within the State of Florida.
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All purchasers are bound by state law, local ordinances, rules and regulations for purchases made under
this contract. Participating agencies cannot guarantee any order other than those ordered by the individual
agency.
In addition, bids can be extended and guaranteed to other entities approved by manufacturers to
participate in this contract, which can include out of state sales. Vendors that wish to extend contract
pricing to entities other than those defined here are governed by their manufacturer's agreement,and must
agree to the terms and conditions of this contract.
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1.10 LEGAL REQUIREMENTS LO
Federal,State, county laws,ordinances, rules and regulations that in any manner affect the items covered
herein apply. Lack of knowledge by the bidder of applicable legal requirements will in no way be a cause for
relief from responsibility. LO
1.11 PATENTS & ROYALTIES
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The bidder,without exception, shall indemnify and hold harmless the FSA and its employees from liability
of any nature or kind, including costs and expenses for, or on account of, any copyrighted, patented, or
unpatented invention, process, or article manufactured or used in the performance of the contract,
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including its use by the FSA or a purchaser.
If the bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually
understood and agreed,without exception,that the bid prices shall include all royalties or costs in any way
arising, directly or indirectly, from the use of such design, device, or materials in any way involved in the
work.
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1.12 FEDERAL AND STATE STANDARDS --
It is the intent of FSA that all specifications herein are in full and complete compliance with all federal and
State of Florida laws, requirements, and regulations applicable to the type and class of commodities and uj
contractual services being provided.
In addition, any applicable federal or State legal or regulatory requirements that become effective during
the term of the Contract, regarding the commodities and contractual services' specifications, safety, and
environmental requirements shall immediately become a part of the Contract. The vendor shall meet or
exceed any such requirements of the laws and regulations. If an apparent conflict exists, the vendor shall
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contact the FSA immediately.
The bidder shall obtain and pay for all licenses, permits and inspection fees for this bid submission and _
contract.
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1.13 UNDERWRITERS' LABORATORIES y
Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall be
Underwriters' Laboratories,or U.L.,listed or re-examination listing where such has been established by U.L.
for the item(s)offered and furnished.
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1.14 AMERICANS WITH DISABILITIES ACT
To request this material in accessible format,sign language interpreters,information on access for persons
with disabilities, or any accommodation to review any document or participate in any FSA sponsored
proceeding, please contact FSA Human Resources at (850) 877-2165 five days in advance to initiate your
request.TTY users may also call the Florida Relay Service at 711.
1.15 REASONABLE ACCOMMODATION
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In accordance with the Title II of the Americans with Disabilities Act, any person requiring an
accommodation at the Bid opening because of a disability must contact the FSA Human Resources at(850)
877-2165.
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1.16 MINORITY BUSINESS ENTERPRISE (MBE)
The Florida Sheriffs Association policy is that Minority Business Enterprises(MBE)shall have the opportunity
to participate in this invitation to bid. Such process would be for supplying goods and services to FSA and W
Purchasers.
1.17 ANTI-DISCRIMINATION CL
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The bidder certifies that he/she is in compliance as applicable by federal or state law with the non-
discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order
11375, relative to equal employment opportunity for all persons without regard to race,color, religion,sex
or national origin.
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1.18 BEST COMMERCIAL PRACTICES
The apparent silence of this specification and any supplemental specifications as to any details or the
omission from it of a detailed description concerning any point shall be regarded as meaning that only the
best commercial practices,size,and design are to be used. ,
All workmanship is to be first quality.All interpretations of this specification shall be upon the basis of this
statement.
1.19 PUBLIC ENTITY CRIMES (PEC)
In accordance with the Public Entity Crimes Act,Section 287.133, Florida Statutes,a person or affiliate who
has been placed on the convicted vendor list maintained by the State of Florida Department of Management
Services following a conviction for public entity crimes may not submit a bid on a contract to provide any
goods or services to a public entity, may not submit a bid on a contract with a public entity for the y
construction or repair of a public building or public work,may not submit bids on leases of real property to y
public entity, may not be awarded or perform work as a Vendor,supplier,Sub-Vendor,or consultant under
a contract with a public entity, and may not transact business with any public entity in excess of the
threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36
months from the date of being placed on the convicted vendor list.
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1.20 TAX EXEMPTION
All State and Federal tax exemptions applicable to the units of local government of the State of Florida will
apply,and appropriate certifications furnished. Purchasers shall comply with all federal,state and local tax
requirements.
The Florida Sheriffs Association is a 501(c)3 organization and is exempt from all Federal Excise and State
Taxes.State Sales Tax and Use Certificate Number is 85-8012646919C-3.
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1.21 TAXES
Customers making a purchase pursuant to the awarded bid are generally exempt from Federal Excise and
State Sales Tax. It is the responsibility of the vendor to verify that the purchaser is exempt by obtaining the
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purchaser's Federal Excise and State Taxes and Use Certificate Number.
1.22 ORDER OF PRECEDENCE IN THE EVENT OF CONFLICT
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In the event of conflict,the conflict may be resolved in the following order of priority(highest to lowest):
1. Addenda to Contract Terms and Conditions, if issued 2
2. Contract Conditions
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3. Addenda to Bid Specifications,if issued
4. Bid Specifications
5. Bidder Instructions >
6. General Conditions
1.23 COMMUNICATIONS
Communications between a proposer, bidder, lobbyist or consultant and FSA are limited to matters of
process or procedure and shall be made in writing to the contact persons identified in Section 1.01 of this
procurement.
Bidders should not rely on representations, statements,or explanations other than those made in this Bid
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or in any written addendum to this Bid, and no oral representations, statements, or explanations shall be
deemed to bind the FSA or eligible users.
1.24 CLARIFICATION AND ADDENDA
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Any questions or clarifications concerning the Invitation to Bid shall be submitted to FSA by e-mail to
m with the bid title and number referenced on all correspondence. Final questions must
be received by the date for Request for Clarification stated on the Bid Calendar.Questions and answers will
be posted to the FSA Cooperative Purchasing Program website on the date indicated on the Bid Calendar. y
Interpretation of the specifications or any solicitation documents will not be made to the bidder verbally, y
and if any verbal clarifications are provided they are without legal effect.
Questions received after the cone of silence date listed on the bid calendar will not be addressed. The FSA
reserves the right to address technical questions.
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The FSA shall issue a Formal Addendum if substantial changes which impact the submission of bids are
required. Any such addenda shall be binding on the bidder and shall become a part of the solicitation
document. In the event of conflict with the original specifications, addenda shall govern to the extent
specified.Subsequent Addenda shall govern over prior Addenda only to the extent specified.
FSA will make every attempt to e-mail updates to registered bidders. However, posting to the FSA website
or the bid system constitutes proper notice of addenda.
The bidder shall be required to acknowledge receipt of the Formal Addendum by signing in the space U
provided. Failure to acknowledge Addendum shall deem the bid non-responsive; provided, however, that LO
pursuant to section 2.26, the FSA may waive this requirement in its best interest. The FSA will not be
responsible for any explanation or interpretation made verbally or in writing except those made through
the posting of a Formal Addendum.
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The bid submission constitutes acknowledgment of addenda to the specifications. Bids that fail to account
for the specification addenda shall be determined to be nonresponsive; however,that pursuant to section
2.26,the FSA may waive this requirement in its best interest.
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After the start of the contract term, FSA will notify all vendors of any addenda and will require
acknowledgement of the new terms and conditions. If the vendor does not agree to the new terms and 2
conditions, the vendor's award can be removed or replaced by another vendor or qualified responsive
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bidder. c
1.25 SIGNED BID CONSIDERED AN OFFER
The signed Bid shall be considered an offer on the part of the bidder,which offer shall be deemed accepted
upon approval by the FSA and in case of default on the part of successful bidder,after such acceptance,the
FSA may procure the items or services from other sources. The bid submission must be signed by an
authorized representative.
An electronic signature may be used and shall have the same force and effect as a written signature.
1.26 ASSIGNMENT OF CONTRACT
No right or interest in this Contract may be assigned,transferred, conveyed, sublet or otherwise disposed
of,without prior written consent of the FSA.
If the original vendor sells or transfers all assets or the entire portion of the assets used to perform this c
Contract,a successor-in-interest must perform all obligations under this Contract. FSA reserves the right to
reject the acquiring entity as vendor. A change of name agreement will not change the contractual
obligations of the vendor.
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1.27 TERMINATION OF PRODUCT LINE
If a vendor terminates a product line (manufacturer or brand), the vendor is required to notify the FSA
within 10 business days of the decision not to retain the product line.
In the event a manufacturer reassigns the product line to an alternate vendor, the manufacturer and the
vendor are required to immediately notify the FSA in writing of the change within 10 business days
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confirming the reassignment. If the vendor is not already an approved FSA vendor,the vendor is required
to apply to the FSA to become an approved vendor prior to conducting any qualified sales. The vendor and W
the manufacturer are required to honor the contract pricing and all of the applicable terms and conditions
throughout the remaining term of the contract.
1.28 METHOD OF AWARD
The award is made to responsive and responsible bidders. FSA uses its discretion in determining if bids
meet the requirements of this solicitation.
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The FSA reserves the right to make multiple awards within a specification, if deemed in the best interest of
the FSA and the purchasers.
Awards will be posted on the FSA website according to the date posted in the bid calendar. LO
1.29 DEMONSTRATION OF COMPETENCY
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Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and
have sufficient financial support,equipment and organization to ensure they can satisfactorily execute the
services if awarded a contract under the terms and conditions herein stated.
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The terms"equipment"and "organization"as used herein shall be construed to mean a fully equipped and
well established company in line with the best business practices in the industry and as determined by the
FSA.
The FSA may consider any evidence available regarding the financial,technical and other qualifications and
abilities of a Bidder, including past performance with the FSA in making the award.
The FSA may require Bidders to show proof that they have been designated as authorized representatives W
of a manufacturer or supplier which is the actual source of supply. In these instances, the FSA may also
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require information from the source of supply regarding the quality, packaging and characteristics of the
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products. Any conflicts between this material information provided by the source of supply and the ,
information contained in the bid submission may render the bid nonresponsive.
Pre-award inspection of the Bidder's facility may be made prior to the award of contract. Bids will only be
considered from firms which are regularly engaged in the business of providing the goods or services as
described in this Bid.
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Information submitted in the bid may not be plagiarized and, except in the case of materials quoted from
this solicitation or developed by the manufacturer,must be the original work of the individual or company
that submits the bid for evaluation.
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1.30 VENDOR ABILITY TO PERFORM
During the contract period, FSA may review the vendor's record of performance to ensure that the vendor
is providing sufficient financial support,equipment and organization.
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If the FSA determines that the vendor no longer possesses the financial support, equipment and
organization in order to comply with this section, FSA has the authority to immediately terminate the
contract awarded.
By responding to this procurement the vendor warrants that,to the best of his or her knowledge,there is
no pending or threatened action,proceeding,or investigation,or any other legal or financial condition,that
would in any way prohibit,restrain,or diminish the vendor's ability to satisfy the obligations of the Contract.
The vendor warrants that neither it nor any affiliate is currently on the convicted vendor list maintained
pursuant to section 287.133 of the Florida Statues, or on any similar list maintained by any other state or CJ
the federal government. The vendor shall immediately notify the FSA and purchaser in writing if its ability LO
to perform is compromised in any manner during the term of the contract.
1.31 FINANCIAL RESPONSIBILITY
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Bidder affirms by the signature on the contract signature page that the bidder:
• Has fully read and understands the scope, nature,and quality of work to be performed or the services c
to be rendered under this bid, and has the adequate facilities and personnel to fulfill such y
requirements;
• Accepts the financial responsibility associated with this bid,and declares that he or she has the access CL
to capital(in the form of liquidity or credit lines)in order to meet the financial demands of such award; c
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and
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• Has assessed the financial responsibility required to serve the contract as bid,including such details as 0.
the obligations to perform all specifications bid, zones bid, and quantities that could be ordered, as
well as timing of payment from purchasers,which can be 45 days from receipt of invoice. U
1.32 QUALITY AND SAFETY W
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All materials used for the manufacture or construction of any supplies, materials or equipment
covered by this bid shall be new. The items bid must be new, the latest model, of the best quality, and
highest grade workmanship that meet or exceed federal safety standards.
Products requiring certification should require certification of options in cases where non-certified options
could result in the decertification of the original product or warranty. In all cases where options are not CU
certified, the Vendor must disclose to the end user that the non-certified options are not required to be
certified.All options must meet or exceed federal safety standards.
1.33 NONCONFORMANCE
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Items may be tested for compliance with specifications. Items delivered that do not conform to y
specifications may be rejected and returned at the vendor's expense. Items not meeting the specifications y
and items not delivered within a reasonable period of time after expected delivery date may be purchased
outside of the FSA contract.
Any violation of these stipulations may also result in:
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• Vendor's name being removed from the awarded vendor list.
• FSA and purchasers being advised not to do business with vendor.
1.34 GRATUITIES
Proposers shall not offer any gratuities,favors, or anything of monetary value to any official,employee,or
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agent of the FSA,for the purpose of influencing consideration of this bid.
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1.35 TIE BIDS
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FSA has the right to award multiple bidders the primary or alternate award in the event of a tie.
In the event the FSA desires to break tie bids,and both businesses have qualifying drug-free work programs,
the award will be made using the following criteria: LO
• Bidder Within the State of Florida
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• Vendors performance record with purchasers W
• Coin Toss
1.36 RIGHT TO AUDIT CL
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Vendor shall establish and maintain a reasonable accounting system that enables FSA to readily identify
Vendor's sales.
FSA and its authorized representatives shall have the right to audit and to make copies of all related records
pertaining to this contract, including all government sales and eligible users information whether kept by
or under the control of the vendor,including,but not limited to those kept by its employees,agents,assigns,
successors,sub-vendors,or third party suppliers in whatever form they may be kept—written or electronic.
Such records shall include, but not be limited to:
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• Accounting records, including paid vouchers, cancelled checks, deposit slips, ledgers, and bank uj
statements;
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• Written policies and procedures;
• Subcontract files(including proposals of successful and unsuccessful bidders, bid recaps, etc.);
• Original estimates or work sheets;
• Contract amendments and change order files; Uc
• Insurance documents; or
• Memoranda or correspondence.
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Vendor shall maintain such records during the term of this Contract and for a period of three(3)years after v,
the completion of this Contract. At the vendor's expense and upon written notice from FSA, the vendor
shall provide such records for inspection and audit by FSA or its authorized representatives. Such records
shall be made available to FSA during normal business hours within three business days of receipt of the
written notice. FSA may select the vendor's place of business or offsite location for the audit. The FSA may
also request the vendor provide requested records via e-mail. m
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Vendor shall ensure FSA has these rights with Vendor's employees, agents, assigns, successors, and third
party supplier and the obligations of these rights shall be explicitly included in any subcontracts or
agreements formed between the Vendor and any Sub-Vendors to the extent that those subcontracts or
agreements relate to fulfillment of the Vendor's obligations to FSA.
Professional fees, personnel costs and travel costs incurred by FSA under its authority to audit and not
addressed elsewhere will be the responsibility of the FSA. However, if the audit identifies under reporting,
overpricing or overcharges (of any nature) by the vendor to FSA or a customer in excess of three percent
(3%) of the total contract billings, the vendor shall reimburse FSA for the total costs of the audit not to CJ
exceed $5,000. If the audit discovers substantive findings related to fraud, misrepresentation, or non LO
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performance, FSA may recoup all the costs of the audit work from the vendor.
Any adjustments or payments that must be made as a result of any such audit or inspection of the vendor's
invoices or records shall be made within a reasonable amount of time (not to exceed 60 days) fromLO
presentation of FSA's findings to Vendor.
FSA has the right to assess damages or seek reimbursements or refunds based on audit results.
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1.37 LIABILITY, INSURANCE, LICENSES AND PERMITS
Where vendors are required to enter or go onto FSA or purchaser property to deliver materials or perform CL
work or services as a result of a bid award,the vendor will assume the full duty,obligation and expense of c
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obtaining all necessary licenses, permits and insurance and assure all work complies with all applicable
county and municipal code requirements.The vendor shall be liable for any damages or loss to the FSA or
purchaser occasioned by negligence of the vendor or any person the vendor has designated in the
completion of the contract as a result of the bid.
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1.38 BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE --
Bid Bonds,when required,shall be submitted with the bid in the amount specified in Bidder Instructions.
After acceptance of bid, the FSA will notify the successful bidder to submit the applicable certificates of
insurance in the amounts specified in the Bidder Instructions and/or Insurance Checklist. r
Purchaser may request a performance bond from a vendor. Performance Bonds are recommended with
pre-payment and will be at the expense of the requesting agency. Purchasers should determine the best
practice in comparing performance bond expense against any prior discounts that may be available.
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1.39 ELIMINATION FROM CONSIDERATION
This Invitation to Bid shall not be awarded to any person or bidder who has outstanding debts to the FSA, c
whether in relation to current or previous bid awards or for other business purposes.
1.40 COLLUSION
Collusion is a non-competitive secret or sometimes illegal agreement between rival bidders that attempts
to disrupt the contract process equilibrium. Collusion involves people or companies that would typically
compete, but are conspiring or working together in which the outcome results in an unfair bid advantage.
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The parties may collectively choose to agree to increase or decrease its product base price in one or more
zones to maximize awards thus denying the public a fair price.
Examples of Bid Collusion:
• Cover bidding:a competitor agrees to submit a non-competitive bid that is too high to be accepted
or contains terms that are unacceptable to the buyer.
• Bid suppression or withdrawal: a competitor agrees not to bid or to withdraw a bid from
consideration. L
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• Market sharing: a competitor agrees to submit bids only in certain geographic areas or only to
certain public organizations.
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• Bid rotation: competitors agree to take turns at winning business while monitoring their market I
shares to ensure they all have a predetermined market share.
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Bidders or vendors who have been found to have engaged in collusion will be considered nonresponsive, 0)
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and will be suspended or barred from bid participation.Any contract award resulting from collusive bidding
may be terminated for default. Further, any collusion that is detected by the FSA may be reported to 2
relevant law enforcement and/or prosecutorial agencies. CL
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Bidders may submit multiple bids without conflict of collusion if the bid submitted is not from the same
manufacturer and product line. Dealers which share the same ownership may submit multiple bids without
conflict of collusion if the bidders are not in the same region featuring the same manufacturer and product 0.
line.
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1.41 DEFAULT
Failure or refusal of a bidder to execute a contract upon award or withdrawal of a bid before such award is
made,may result in forfeiture of any bid surety required that is equal to damages incurred by the FSA there
from,or where surety is not required,failure to execute a contract as described above may be grounds for
removing the bidder from the awarded vendor's list.
In case of default on the part of awarded bidder, the FSA may take necessary steps to otherwise procure
the products sought, including but not limited to procuring the products or services from the next highest
ranked bidder or from other sources. A defaulting bidder may be held liable for costs incurred by the FSA
in procuring replacement products.
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1.42 PROTESTS AND ARBITRATION
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Options are for informational purposes only and will not serve as a basis for protest. y
Any person who is adversely affected by the decision or intended decision to award shall file a "Notice of
Protest" in writing to the FSA within three (3) business days after the posting of the Intent to Award and
shall file a formal written protest within five (5) business days after filing the Notice of Protest. Failure to
file both a notice of protest and a formal written protest within the above referenced timelines shall
constitute a waiver of proceedings.
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The burden is on the party protesting the award of the bid to establish grounds for invalidating the award(s).
The formal written protest must state with particularity the facts and law upon which the protest is based. W
Failure to do so will result in a denial of protest. Formal written protest which states with particularity the
facts and law upon which the protest is based will be reviewed by FSA legal counsel for legal soundness and
validity,and corrective action will be taken as needed contingent upon the validity of such claims.However,
any additional time required and cost incurred by the FSA to substantiate a protesting party's claim(s)
beyond the normal scope of its legal review due to the vague or inconclusive nature of the protesting party's
filing will be reimbursable to the FSA and deducted from the protesting party's bond or security which must
accompany their filing. CJ
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Any bidder who files an action protesting a decision or intended decision pertaining to this contract shall
post a bond,cashier's check or money order payable to the Florida Sheriffs Association in the amount equal
to ten percent of the product line being protested. The bond,cashier's check or money order must be filed
at the time of filing the formal written protest or within the five (5) business day period allowed for filingLO
the formal written protest. FSA will provide the amount required within two(2)business days of the notice
of protest received.This bond or security will be conditioned upon the payment of all costs which may be
adjudged against the protesting party in a court of law and/or to reimburse the FSA for additional legal
expenses incurred and required to substantiate the protesting party's claim(s). Failure to post the bond or W
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security requirement within the time allowed for filing will result in a denial of protest. The filing of the
protest shall not stay the implementation of the bid award by the Florida Sheriffs Association. 2
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Should the unsuccessful bidder(s) decide to appeal the decision of the FSA, they shall file a notice to FSA c
within three(3) business days of the FSA bid protest decision regarding their intent to request arbitration.
A demand for arbitration with the American Arbitration Association's (AAA) commercial panel under its
rules and regulations must be made within ten (10) business days of the FSA bid protest decision. Any
person who files for an arbitration with the AAA shall post with the Florida Sheriffs Association at the time
of filing the formal written arbitration request, a bond, cashier's check or money order payable to the
Florida Sheriffs Association in the amount equal to ten percent of the product line being protested. This
amount will be the same amount as the FSA provided at the time of filing the initial protest. Failure to M
provide written notice to FSA, file a demand for arbitration with the AAA, or failure to post the required CD
bond and security requirement within the specified timelines shall constitute a waiver of arbitration
proceedings. By responding to this procurement the bidder expressly agrees to the use of mandatory uJ
binding arbitration to resolve any appeals of the decision of the FSA, and any claims arising from or in any
way relating to the procurement process,and expressly waives any and all rights that it may otherwise have
to pursue such claims in any other forum,judicial or otherwise.
If the party filing for arbitration does not prevail, it shall pay all costs, legal expenses and attorney fees of
the prevailing party incurred in connection with the arbitration. However, if the filing party prevails, the
parties shall share equally the fees and expenses of the arbitration and AAA and each shall bear the cost of
their own attorney fees. The filing for arbitration shall not stay the implementation of the bid award by the
Florida Sheriffs Association.
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1.43 NONPERFORMANCECh
By virtue of the bid submission, bidder acknowledges its obligation to sell vehicles and equipment in all
zones for which it is awarded. Failure of the bidder to comply with these requirements may result in the
imposition of liquidated damages of up to$1,000 per vehicle/equipment,which amount the vendor agrees
is reasonable,or probation,suspension,termination or a combination thereof from current and future bids
at the FSA's discretion.
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The vendor shall at all times during the contract term remain responsive and responsible. In determining W
vendor's responsibility,the FSA shall consider all information or evidence that demonstrates the vendor's
ability or willingness to fully satisfy the requirements of the solicitation and the contract.
Vendors that are not in compliance with any of the provisions of this contract can be assessed liquidated
damages, suspended or terminated from the contract. The FSA at it's sole discretion may remove a
noncompliant vendor from future competitive bid solicitations; or take other actions including suspension
from the contract until compliance issues are resolved, limit current or future vendor participation by CJ
specifications or zones,or other actions as determined by FSA at it's sole discretion. LO
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At FSA's discretion, vendors may be required to develop corrective action plans to address contract
compliance. Failure to abide by corrective action plans will result termination from the existing contract
and future competitive bid solicitations at the discretion of the FSA. LO
In situations where there is evidence that the vendor has engaged in egregious breaches of the contract
with respect to either the FSA and/or the purchaser,the contract can be terminated and the vendor will be
removed from future solicitations for a period of up to three (3)years, or a permanent ban from the bid W
process at the sole discretion of FSA.
Specific conditions for termination include, but are not limited to; failure to perform, refusal to accept
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orders during the contract period while manufacturer orders are still being accepted for current model year c
or the new year if the vehicle is price protected by the factory,charging amounts exceeding MSRP on factory
or vendor installed items and packages, requiring the purchase of additional options over and above the
base vehicle as a condition of acceptance of order,providing aftermarket options where factory options are
available without the consent of the purchaser,any misrepresentation of optional equipment or service as
being factory that fails to meet the definition as described in this document,and any other practice deemed
to be inconsistent with the intent of the contract.
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Any vendor presented with a valid purchase order is required by this contract to accept such purchase order W
and deliver the product.Orders must be fulfilled if the vehicle or equipment is a base model or whether it
includes options.The vendor must deliver this product if they were awarded the contract— regardless of
profit or loss.
Failure to deliver the vehicles or equipment may result in the purchaser seeking damages for the difference
of cost to issue the exact same order with another vendor plus any legal fees and damages that may be
incurred in the process to facilitate a completed order. Additionally, FSA may seek damages for
nonpayment of administrative fees, to which FSA is entitled, according to Section 3.28 and any attorney's
fees incurred in the recovery of these damages.
All terms and conditions are applicable throughout the term of the contract and not any given Year, Make
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or Model. U
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1.44 SEVERABILITY y
In the event any provision of this contract is held to be unenforceable for any reason,the unenforceability W
thereof shall not affect the remainder of the contract which shall remain in full force and effect and
enforceable in accordance with its terms.
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1.45 TERMINATION FOR CAUSE
If through any cause within the reasonable control of the vendor,it shall fail to fulfill in a timely manner,or
otherwise violate any of the terms of this contract, the FSA shall have the right to terminate the services
remaining to be performed. Written notice of the deficiencies shall be given to the vendor and unless the
deficiencies are corrected within 10 business days,the Contract may be terminated for cause immediately.
The right to exercise the option to terminate for cause shall be in the sole discretion of the FSA, and the
failure to exercise such right shall not be deemed to constitute a waiver of this right.
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In that event,the FSA shall compensate the successful bidder in accordance with the contract for all services LO
performed by the bidder prior to termination, net of any costs incurred by the FSA as a consequence of the u 1_
default.
Notwithstanding the above, the vendor shall not be relieved of liability to the FSA for damages sustained e
by the FSA by virtue of any breach of the contract by the vendor, and the FSA may reasonably withhold '
payments to the vendor for the purposes of off set until such time as the exact amount of damages due the
FSA from the vendor is determined. c
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1.46 TERMINATION WITHOUT CAUSE
The FSA can terminate the contract in whole or part without cause by giving written notice to the vendor CL
of such termination,which shall become effective 30 days following receipt by vendor of such notice.
In that event, all finished or unfinished documents and other materials shall be properly delivered to the
FSA.
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The vendor shall not furnish any product after it receives the notice of termination,except as necessary to
complete the continued portion of the contract, if any. The vendor shall not be entitled to recover any lost
profits that the vendor expected to earn on the balanced of the Contract or cancellation charges. '✓
Any payments to the vendor shall be only to the total extent of the FSA liability for goods or services
delivered prior to the date of notice to terminate the contract.
1.47 CONTRACT ADVERTISMENT AND USE OF FSA LOGO
The CPP logo is an official logo of the Florida Sheriffs Association designed to promote the program.The
logo may be used by vendors in accordance with this policy. Use of the logo is limited to the original version
received from the FSA. Modifications are not permitted. CJ
Methods of use include,but are not limited to:
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• Electronic mediums such as websites,digital marketing campaigns,social media and e-mail;or y
• Print media such as forms, marketing campaigns, business cards, posters, banners, brochures,
flyers and postcards.
Vendors may request the logo by contacting j_k `.fir rp, and should include a brief description of
the how the vendor intends to use the logo.
The official FSA sheriff's star and wreath logo may not be used without prior written permission.
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2.0 BIDDER INSTRUCTIONS
2.01 BIDDER QUALIFICATIONS
In order for bids to be considered, bidders who are not currently parties to the existing contract, or who
have previously had their participation limited by the FSA, must provide the following material at the time CJ
the mandatory qualifying documents are due. FSA reserves the right to accept this information up and until
the final award. The purpose of requesting this information is to demonstrate that they are qualified to
satisfactorily perform as an awarded vendor.
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The bidder shall provide information as on the Bidder Qualifications Form:
• Bidder company name and parent company, if applicable
• Complete business address
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• State of incorporation
• Length of time in business
• Names and contact information for key personnel
• Dun & Bradstreet number: By providing this number, the bidder agrees and authorizes FSA to W
obtain their financial information/reports from these entities
• Identify a minimum of three contracts of similar size and scope 2
• Identify a minimum of three references for vehicle or equipment sales to government agencies
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• Any contracts the bidder has been disqualified from, terminated from or found in default on, to
include the reason for disqualification,termination or default
2.02 LICENSING/FACILITIES
Bidders are required to possess a Florida Motor Vehicle Dealer's License in order to bid on any motor CJ
vehicle. Bidders must maintain a repair/warranty facility within the State of Florida to provide sales and
service for the vehicles and equipment bid.
If a bidder does not maintain a facility to perform warranty work or repair service within the state of Florida,
the bidder must provide a detailed plan at the time of bid submission as to how the bidder would service uj
Florida purchasers if awarded the contract.This Service Standard Plan must include: �+
• Whether the warranty service provider is approved by the manufacturer;
• Estimated quantities sold per item bid;
• If the company plans to contract out for service a copy of the service agreement; and
• Zone specific service plans to include:
o Response time to initial call from purchaser, c
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o Number of personnel available to service the contract,
o Qualifications of personnel providing warranty work,and
o Any additional information that would detail how warranty service would be provided.
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The sufficiency of Service Standard Plan will be evaluated by the FSA during the bid evaluation.
The FSA reserves the right to periodically request additional or updated information from a bidder regarding
the repair/warranty facility during the solicitation and the term of the contract, if awarded. The FSA may
also exercise discretion in examining such facility as deemed necessary.
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2.03 INSURANCE AND INDEMNIFICATION
Vendor shall be fully liable for the actions of its agents, employees, partners, or third party suppliers and
shall fully indemnify,defend,and hold harmless the Florida Sheriffs Association,the participating agencies,
and their officers, agents, and employees from suits, actions, damages, and costs of every name and
description, including legal counsels'fees,arising from or relating to personal injury and damage to real or
personal tangible property alleged to be caused in whole or in part by bidder, its agents, employees,
partners, or third party suppliers; provided, however,that the bidder shall not indemnify for that portion
of any loss or damages resulting directly from the negligent acts or omissions of the Florida Sheriffs
Association and participating agencies or proximately caused by intentional wrongful acts or omissions of LO
the Florida Sheriffs Association and participating agencies.
Vendor's obligations underthe above paragraph with respect to legal action are contingent upon the Florida
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Sheriffs Association and/or participating agencies giving the bidder (1) written notice of any action or LO
threatened action, and (2) the opportunity to take over and settle or defend any such action at bidder's
sole expense.Vendor shall not be liable for any cost,expense or compromise incurred by the Florida Sheriffs
Association, or participating agencies, in any legal action without bidder's prior written consent, which c
consent shall not be unreasonably withheld,conditioned,or delayed. y
The vendor shall be responsible for the work and every part thereof,and for all materials,tools,appliances
and property of every description, used in connection with this particular project. CL
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The vendor shall specifically and distinctly assume, and does so assume, all risks of damage or injury to
property or persons used or employed on or in connection with the work and of all damage or injury to any
person or property wherever located, resulting from any action or operation under the contract or in
connection with the work. It is understood and agreed that at all times the vendor is acting as an
independent contractor.
The vendor at all times during the full duration of work under this contract, including extra work in
connection with this project shall meet the requirements of this section.
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The vendor shall maintain automobile liability insurance including property damage covering all owned, uJ
non-owned or hired automobiles and equipment used in connection with the work. The vendor shall
maintain comprehensive general liability insurance and general aggregate insurance in the amount and
coverage levels specified on the Insurance Checklist. The vendor shall maintain insurance to cover garage
operations in the amount specified on the Insurance Checklist.
No change or cancellation in insurance shall be made without 30 days written notice to the FSA.
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All insurance policies shall be issued by companies authorized to do business under the laws of the State of
Florida and these companies must have a rating of at least B+: VI or better per Best's Key Rating Guide,
latest edition.
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Copies of original signed Certificates of Insurance,evidencing such coverages and endorsements as required y
herein shall be filed within five days after public bid opening.The certificate must state Bid Number and
Title.Vendor may not begin performance under the contract until such Certificates have been approved by
the FSA.
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Upon expiration of the required insurance,the vendor must submit updated certificates of insurance for as
long a period as any work is still in progress.
It is understood and agreed that all policies of insurance provided by the vendor are primary coverage to
any insurance or self-insurance the FSA possesses that may apply to a loss resulting from the work
performed in this contract.
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All policies issued to cover the insurance requirements herein shall provide full coverage from the first dollar
of exposure. No deductibles will be allowed in any policies issued on this contract unless specific safeguards CJ
have been established to assure an adequate fund for payment of deductibles by the insured and approved LO
by the FSA.
The liability insurance coverage shall extend to and include the following contractual indemnity and hold
harmless agreement: CD
The vendor hereby agrees to indemnify and hold harmless the FSA, a 501(c)3, its officers, agents,
and employees from all claims for bodily injuries to the public and for all damages to the property
per the insurance requirement under the specifications including costs of investigation, all W
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expenses of litigation, including reasonable legal counsel fees and the cost of appeals arising out
of any such claims or suits because of any and all acts of omission or commission of any by the 2
vendor, his agents, servants, or employees, or through the mere existence of the project under
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contract. c
The foregoing indemnity agreement shall apply to any and all claims and suits other than claims and suits
arising out of the sole and exclusive negligence of the FSA, its officers, agents, and employees, as
determined by a court of competent jurisdiction.
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The vendor will notify the insurance agent without delay of the existence of the Hold Harmless Agreement
contained within this contract, and furnish a copy of the Hold Harmless Agreement to the insurance agent S
and carrier. CD
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The vendor will obtain and maintain contractual liability insurance in adequate limits for the sole purpose
of protecting the FSA under the Hold Harmless Agreement from any and all claims arising out of this
contractual operation.
The vendor will secure and maintain policies of third party suppliers.All policies shall be made available to
the FSA upon demand. Compliance by the vendor and all third party suppliers with the foregoing
requirements as to carrying insurance and furnishing copies of the insurance policies shall not relieve the
vendor and all third party suppliers of their liabilities and obligations under any section or provisions of this
contract. Vendor shall be as fully responsible to the FSA for the acts and omissions of the third party
suppliers and of persons employed by them as he is for acts and omissions of persons directly employed by
the vendor. U
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Insurance coverage required in this contract shall be in force throughout the contract term. The required
Insurance Checklist summarizes the bidder's insurance obligations, if awarded.
The FSA can request and the vendor shall furnish proof of insurance within seven days of receipt of the
written request from FSA. Should the vendor fail to provide acceptable evidence of current insurance .j
during the contract term,the FSA shall have the right to consider the contract breached and justifying the
termination thereof.
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If bidder does not meet the insurance requirements; the FSA may consider alternate insurance coverage. W
2.04 SPECIFICATIONS
All units covered by this Contract and the specifications shall be the manufacturer's current basic
production model,and shall,as a minimum,be equipped with all standard factory equipment in accordance
with the manufacturer's latest literature unless otherwise noted in the bid document. If awarded, bidders
must supply a unit that either meets or exceeds all the requirements included in the applicable detailed
specifications. LO
The bid specifications are contained on the VendorLink bid system. The FSA base specifications are
incorporated in this document by reference.
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All bidders will be required to provide information requested on the price sheets or may have their bid
rejected.
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All vehicles, equipment, and options provided must be designed, constructed, and installed to be fully y
suitable for their intended use and service.
2.05 FIXED PRICES CL
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If the bidder is awarded a contract under this Invitation to Bid,the prices quoted by the bidder at the time
of bid submission shall remain fixed and firm during the term of this contract, unless otherwise addressed
in a contract extension or price adjustment as provided in this Contract.
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2.06 SEALED BIDS
For purposes of this solicitation,a sealed bid is considered a bid submitted using VendorLink.
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2.07 EXCEPTIONS, OMISSION AND ERRORS
Any exceptions, deviations, or contingencies a bidder may have to specifications or Contract Conditions,
Section 3.0 of this document, must be documented in bidder's submission. Exceptions to the specifications
at the time of the bid submission shall reference the specification or item number and a written explanation U
for the request for exception. At FSA's discretion, exceptions, deviations, or contingencies to the
specifications or Contract Conditions stipulated by the bidder may result in disqualification of a bidder's
submission.
Specifications are based on the most current manufacturer literature available. Bidders should immediately
notify the FSA of any inaccuracies in the specifications or required submittal documents. All notifications c
of inaccuracies must be in writing and timely submitted.
Failure of a bidder to comply with these provisions will result in bidders being held responsible for all costs
required to bring the vehicle into compliance with the contract specifications.
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Exceptions,deviations or contingencies to the General Conditions or Bidder Instructions, other than those
determined to constitute minor irregularities and waived by the FSA pursuant to Section 2.26,may be cause
for the rejection of a bidder's submission.
2.08 MISTAKES
Bidders are expected to examine the specifications, delivery schedules, bid prices and all information
pertaining to servicing this contract before submitting a bid. Failure to do so will be at the bidder's risk.
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2.09 EQUIVALENTS
Bidders must first request approval from the FSA before submitting a bid that includes an equivalent that
will supplement an item on the base specification. The FSA will determine whether the proposed equivalent
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is equal to or exceeds the quality,design and construction than the intended replacement item in the base
specification.
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Bidders must provide the manufacturer name and model number(or product identifier)of each equivalent _
when seeking approval. Complete,descriptive,technical literature should demonstrate that the equivalent
conforms with specific replacement item.
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If the equivalent is approved,the bidder must include the supporting material in the bid submission. Bids c
will not be considered without this information. If a bid uses equivalents without prior approval, the bid
will be deemed nonresponsive.
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Vendors offering alternate makes and manufacturers of vehicles or equipment that are not specifically
identified in the bid,cannot publish or offer the unapproved equivalents. Offerings of this nature will cause
the bid to be rejected. If such offerings are identified after the award has been granted, the offerings,
specification or entire award can be removed by the FSA. W
When selling equivalents, vendors must disclose to the purchaser that an approved equivalent is being
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offered.
2.10 MANDATORY PRE-BID MEETING
Prospective bidders are required to attend the mandatory Pre-Bid Meeting. The Pre-Bid Meeting is
designed for vendors,the Fleet Advisory Committee and the FSA to meet in person to clarify questions on
the terms and conditions and to confirm all base specifications are correct.
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Bidders have the opportunity to suggest technical modifications or corrections before the specifications are
finalized. Questions relating to the specifications, the bid process, or award can be asked at the Pre-Bid _
Meeting.
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FSA reserves the right to grant attendance exceptions to the mandatory meeting if the bidder has requested
prior authorization,signs a memo of understanding to agree to meet all the terms and conditions without
exception and further waives their right to protest the bid process in its entirety or any portion thereof.
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2.11 QUALIFICATION
Prospective bidders are required to complete the qualification forms by the date listed on the Bid Calendar. _
A bidder becomes a qualified bidder if they comply with this section and Section 2.10, Mandatory Pre-Bid
Meeting.
Qualification forms include:
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• Drug-Free Workplace Form,
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• Insurance Checklist,
• Manufacturer Authorization Form for each manufacturer bid for Contract FSA19-VEH 17.0 only,
0 Manufacturer Authorization Forms are not required for Contract FSA19-VEL27.0.
• Emergency Vehicle Technician (EVT) Certification, if bidder is offering emergency lighting and
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sirens,and
• Qualified Bidder documentation as required in Section 2.01
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The qualification forms are located on the bid system. _
2.12 PRICES QUOTED 2
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Prices submitted as indicated in the sealed bid are final. Bidders acknowledge that prices quoted will be
valid for a period of sixty (60) calendar days from the date of bid opening. Each specification, make, and
model must be priced and bid separately.
Prices quoted in the bid submission should reflect the final amount the bidder can expect to receive for
payment for the specifications bid for the duration of the contract award, unless otherwise addressed by a
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contract extension or price adjustment as provided in the contract.These prices must be inclusive of all of
the components included in the base specification. �--
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Prices bid,including options,must include the administrative fee FSA charges to administer the contract,as
outlined in Section 3.28.
Prices must be Free On Board (FOB)destination.
Once awarded, the vendor has the authority to offer discounts for prompt payment. Cash or quantity
discounts offered will not be a consideration in determination of award of the bid.
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2.13 OPTION PRICING
The bidder shall offer discount below Manufacturer's Standard Retail Pricing (MSRP) or manufacturers
published list price for any factory options included in the bid submission and quotes to purchasers, if c
awarded.
Options are intended to add or delete equipment or features from the base specification. Options can
provide an upgrade or downgrade to a manufacturer's model, such as a slightly different engine size or
horsepower, and should not be made available for purchase separate from the base vehicle or equipment.
Bidders shall NOT use options to create a vehicle or equipment that is entirely different than the FSA base
specification or are available as another specification bid on this ITB. m
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Bidder must use proper factory codes for all factory options.Options available through the factory must be W
bid and supplied to purchaser as"factory"options,unless otherwise requested in writing by the purchaser.
The FSA has the discretion to disqualify bidders if the option pricing is excessive.
Option pricing will include all costs of labor associated with the option and cost of labor should not be listed
separately within the bid.
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If a bidder will offer registration and title services as a fee for service, the bidder must include the LO
administrative fee as a separate option (i.e. line item) for each item bid, see Section 3.23 for additional
details. Government imposed fees should not be included in this option pricing.
No other additional charges or fees are admissible. LO
For purposes of this bid, Emergency Lights and Sirens will require a separate pricing sheet upload in the bid
system. See Section 2.14 for details on emergency lights and sirens.
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If options are not available as a stand alone option, the bidder must indicate in their bid submission any
option requiring the purchase of other options, and also indicate options that are a part or dependent of 2
another option. Factory package options are allowable under this contract. Factory package options must
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be included in the options within the bid document and detailed specifically as to what components the c
package includes.
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When calculating the price for a manufacturer's option requested in this bid that is not listed as an option
in the manufacturer's order guide(i.e.model or engine upgrade),the bidder must calculate the option price
as the net difference between vendor cost on the representative base vehicle and the total MSRP of the
requested option modifying the vehicle. A bidder may bid less than this price, but at no time charge more
than the calculation provided here.
The use of options to facilitate the sale of an alternate manufacturer's product which is outside the scope
of the written base specification will be determined nonresponsive and the bid will be rejected in whole or uJ
part by the FSA.
Example:Bidder CANNOT include option upgrades that result in the selling of a vehicle or truck on
one specification that is offered as a separate specification in the bid solicitation. For example, a
Vendor who is awarded the bid for 25,500 lb. GVWR Cab & Chassis cannot upgrade this item
through an add option to a 30,000 lb. GVWR Cab & Chassis in order to circumvent the bid award
winner for the 30,000lb. GVWR Cab& Chassis.
Purchasers are encouraged to negotiate option pricing with vendors. Discounts can be provided beyond
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option prices listed in the contract. The additional discounts for each add option shall be decided by the
vendor. y
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Option Upload
The bid system will receive option information from bidders through a predefined Excel file upload. The
information required for the bid submission of the options include:
• Item number(FSA specification number)
• Order code(Manufacturer order code)
• Description
• Price
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The options will correspond to the specification or item number. Multiple options may be listed for
specification or item number bid. Therefore,any bidders that do not indicate the correct item number that LO
corresponds to the correct option code, price and description will not have options displayed for the item u 1_
bid. If option pricing is not uploaded correctly, FSA may require bidders to correct the formatting of the
options, but pricing may not be modified. Failure of the bidder to make corrections may cause the bid to
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be rejected. L
If the bidder wishes to offer credit to the purchaser for an option that is standard on the FSA base
specification, the bidder should include the word "Credit" at the beginning of the Description field, and c
continue to describe the option being credited. For example, "Credit: one key fob"and enter the price the y
bidder will credit the purchaser. The bid system will not allow for negative numbers,and any option upload
with negative numbers will not be accepted. 2
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2.14 EMERGENCY LIGHTS AND SIRENS >
Under Florida Statute 316.003(1),authorized emergency vehicles are defined as:
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Vehicles of the fire department(fire patrol), police vehicles,and such ambulances and emergency CJ
vehicles of municipal departments, public service corporations operated by private corporations,
the Fish and Wildlife Conservation Commission,the Department of Environmental Protection,the `✓
Department of Health,the Department of Transportation, and the Department of Corrections as
are designated or authorized by their respective department or the chief of police of an
incorporated city or any sheriff of any of the various counties.
Bidders that will provide or contract to provide emergency light and siren installation must also submit
Emergency Vehicle Technician Certifications for the individuals working for the bidder or the designated
third-party supplier who will perform the installation. FSA reserves the right to accept certifications up and
until final award.
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Vendors that will install emergency lights and sirens are required to provide and install products that are
Society of Automotive Engineers(SAE)certified. SAE Certifications must include Class 1,Class 2 and Class 3
in order to be eligible for participation in the Contract. If a lighting or siren product installed on an
emergency vehicle is not SAE Certified,the vendor can be found in default of the Contract. y
Prices submitted for emergency lights and sirens shall include all applicable government imposed fees. y
Labor may be charged for the installation of emergency lights and sirens. Labor rates must be disclosed as
part of the bid submission.
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For vehicles that are manufacturered with emergency lights and sirens,including motorcycles,bidders may
not charge for labor, emergency lights or sirens that come from the factory equipped with these features
as standard equipment.
Bid Submission of Emergency Lights and Sirens
Bidders will be asked to provide pricing for emergency lights and sirens by submitting a pricing sheet. The
bid system will receive pricing through a standardized Excel file.The pricing sheet will include:
• Group
• Order code
• Description L
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• Price(part only) '
• Labor hours
• Labor cost per hour
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2.15 SUBMITTAL OF BID
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Bidders are required to submit a bid using the FSA bid system,VendorLink. Bid submissions include pricing
for the base specification,option descriptions and pricing,and any applicable lighting/siren pricing,as well
as all other required documentation.
The bid must be received by the date and time specified on the Bid Calendar. Failure to meet all submission CL
requirements by the date indicated on the Bid Calendar will result in rejection of the bid.
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Bid System:VendorLink
Bidders must submit their bid electronically using the on VendorLink bid system, which is located at
� W ' 0 Hi W Bids not submitted within VendorLink will be rejected. Bidders are
encouraged to participate in training provided for Vendorlink.
User names and passwords will be issued to qualified after registering in Vendorlink, qualified bidders will '✓
be invited to bid. r�
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Prices are to be rounded to the nearest whole dollar(i.e.$10, not$10.05).The bid system allows for cents,
however the bid evaluation is based on the whole dollar. If a bidder submits bid pricing using cents, the
following formula will be applied:
• $.01-.49 will be rounded down to the prior dollar bid (e.g.$50.49=$50)
• $.50-.99 will be rounded to the next dollar(e.g.$50.50=$51)
Bid Submission
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To ensure correct bid submittal and formatting, Bidders shall:
1. Submit bid electronically through VendorLink for the applicable bid.
2. Upload files only in MS Word (.doc or .docx), Excel (.xls or .xIsx), and PowerPoint (.ppt or .pptx);
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Adobe Portable Document Format(.pdf); or Compressed File(ZIP)formats.
3. Enable printing on files submitted.
4. Separate and identify each part of the submission (i.e. document type, form type, content type)
with a divider/separation page.)
5. Bids must be input into the standardized format in VendorLink.
6. Contact VendorLink technical support at support@evendorlink.com, if technical difficulties arise
during bid submission.
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7. Follow all instructions outlined in this Invitation to Bid and provide all requested information.
The bid submitted in VendorLink shall include the following documents:
• Executed Contract Signature Page
• Completed pricing sheet
0 Pricing sheet must be downloaded from VendorLink,completed,and uploaded back into
VendorLink. Modifications to the format of the predefined Excel spreadsheet are
prohibited,and will cause the bid to be rejected.
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• Build sheet for each item bid
0 A build sheet is a document from the bidder or manufacturer that confirms that the
vehicle or equipment bid matches the FSA base specification. If using the manufacturer's
print-out, the document shall indicate the manufacturer's base model code and display e
the standard equipment required to provide the base vehicle or equipment as outlined in '
the FSA base specification. For example,manufacturer print-outs can include Ford—Dora,
General Motors — GM Autobook. Carbook Pro build sheets are acceptable. If vendor- c
installed aftermarket components are used to meet the base specification and these y
components must be identified on the build sheet. Build sheets for each item bid must
be complied into a single .pdf document. Build sheets should be in numerical order by 2
specification, clearly identifiable by specification or item number, and include model CL
name and number. If FSA cannot determine which specification the build sheet is for, c
the item bid can be rejected as nonresponsive.
• Option pricing,See Section 2.13
• Pricing Sheet for Emergency Vehicle Lights and Sirens, if applicable
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• Emergency Vehicle Technician Certifications, if applicable
• Service Standard Plan,Section 2.02, if applicable
• Any requested equivalents,Section 2.09,or exceptions,Section 2.07 r�
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FSA may ask awarded bidders to supply one hard copy set with original, written signatures and original
compliance forms, prior to the contract execution. Hard copy bids should not be submitted unless
specifically requested by FSA. r
2.16 ZONE BIDDING U
Bidders are allowed to bid in one or more geographic zones. The zone map is included in Appendix B. A
space is provided for the bidder to indicate pricing for each zone.The bidder only submits a bid for each
zone if pricing is provided for each zone.
2.17 EXECUTION OF BID Ch
By submitting a response to this Invitation to Bid, the bidder agrees to the terms and conditions of this
contract and to be bound by such terms and conditions if selected for award. The bidder must submit the
Contract Signature Page with the signature of an authorized representative no later than the date of the
final award.
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2.18 MODIFICATION OR WITHDRAWALS OF BIDS
A bidder may submit a modified bid to replace all or any portion of a previously submitted bid until the due
date and time listed in the Bid Calendar. Modifications received after the bid due date and time will not be
considered.
Bids can be withdrawn in writing prior to the contract award. If a bidder believes that the bidder must
withdraw the bid,the bidder must contact FSA immediately. Bid withdrawals are handled on a case by case
basis,and can result in a limitation of participation in future bids.
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2.19 LATE BIDS
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The responsibility for submitting a bid before the stated due date and time on the bid calendar is solely and
strictly the responsibility of the bidder.The FSA is not responsible for delays caused by technical problems, c
any internet outages or delays incurred by electronic delivery, or any other occurrence. Any reference to
time will be based on Eastern Time.
2.20 BID OPENING
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Bids shall be opened on the date and time specified on the Bid Calendar.The bid opening will occur at the
Florida Sheriffs Association,2617 Mahan Drive,Tallahassee, Florida. >
FSA shall read the bidder name and if they have provided all the required information.
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2.21 DETERMINATION OF RESPONSIVENESS
Determination of responsiveness will take place at the time of bid opening and evaluation. In order to be
deemed a responsive bidder, the bid must conform in all material respects to the requirements stated in
the Contract.As set forth in section 2.26, FSA reserves the right to waive or allow a vendor to correct minor
irregularities.
2.22 RESPONSIBLE BIDDER CRITERIA
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Bids will be evaluated to determine if eligibility and contract requirements are met. Responses that do not
meet all requirements of this Invitation to Bid or fail to provide all required information, documents or
materials may be rejected as nonresponsive.
Bidders whose responses, past performance, or current status do not reflect the capability, integrity, or U
reliability to fully and in good faith perform the requirements of the Contract may be rejected as non- y
responsible. In determining a responsible bidder,the following factors may be considered:
• Adequacy of facilities,staffing,and financial resources;
• Previous experience with FSA contract or other similar government contracts;
• Ability to provide excellent customer service, including previous FSA contracts;
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• Any other information relevant to the responsibility of a vendor that FSA is aware of.
In addition to the requirements of Section 2.01, FSA reserves the right to request staffing,performance and
financial information from any bidder during the evaluation process if FSA determines this information is
necessary to award the bid.
FSA reserves the right to determine which responses meet the requirements, specifications, terms and
conditions of the solicitation, and which bidders are responsive and responsible.
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FSA further reserves the right to limit participation of bidders who,in FSA's sole discretion,are determined LO
to present responsibility concerns that call into question the bidder's ability to perform but that do not rise
to the level of requiring rejection of the bidder as nonresponsible.
2.23 BASIS FOR AWARD LO
The FSA shall make awards to the lowest bidder by specification, by manufacturer and by zone to bidders
deemed to be responsive and responsible. Awards may also be made to the second lowest bidder by
specification, by manufacturer and by zone, if applicable and determined to be in the best interest of the y
FSA and the purchaser.
The Fleet Advisory Committee serves as the initial review for bid submissions. The Fleet Advisory CL
Committee's review is submitted to the FSA for final evaluation and determination of award.
The options in the bid shall be for informational purposes only and will not serve as a basis for bid protest.
However,the FSA has the discretion to consider option pricing in making the award if doing so would be in
the best interests of the FSA or the purchaser.
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FSA reserves the right to accept or reject any and all bids,and to waive any minor irregularity,technicality
or omission if it determines that doing so will serve the purchaser's best interest.
2.24 FIRM BID
Bidder warrants by virtue of bidding it is submitting a firm bid and the prices quoted in their bid response M
will be good for an evaluation period of sixty(60)calendar days from the date of bid opening,and if awarded
through the duration of the contract unless otherwise addressed by a contract extension or price
adjustment as provided in this contract. U
By virtue of the bid submission, bidder acknowledges its obligation to sell vehicles and equipment in all c
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zones for which it is awarded. Failure of the bidder to comply with these requirements may result in the
imposition of liquidated damages of up to $1,000 per vehicle or equipment, which amount the vendor .2
agrees is reasonable, or probation, suspension, termination or a combination thereof from current and U
future bids at the FSA's discretion. y
2.25 BID TABULATIONS y
The Bid Tabulation report will be posted on the FSA Cooperative Purchasing Program website after the bid
submission closes as indicated in the Bid Calendar.
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If there is a delay in posting the bid tabulation results, FSA will post a notice of the delay and a revised date
for posting of results. W
2.26 MINOR IRREGULARITIES/RIGHT TO REJECT
The FSA has the right to accept or reject any and all bids, or separate portions thereof, and to waive any
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minor irregularity,technicality or omission if the FSA determines that doing so will serve its best interest or
the best interest of the purchasers.A minor irregularity is a variation from the terms and conditions of this
procurement that does not affect the price of the bid or give the bidder a substantial advantage over other
bidders and thereby restrict or stifle competition and does not adversely impact the interests of the FSA or LO
the purchasers. At its option, the FSA may allow a bidder to correct minor irregularities but is under no
obligation to do so.In doing so,the FSA may request a bidder to provide clarifying information or additional
materials to correct the irregularity. However, the FSA will not request and a bidder may not provide the
FSA with additional materials that affect the price of the bid,or give the bidder an advantage or benefit not LO
enjoyed by other bidders.
The FSA may also reject any bids not submitted in the manner specified in this document. c
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2.27 CONE OF SILENCE
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This Invitation to Bid is subject to the Cone of Silence that begins the date the bid submission opens as c
indicated in the Bid Calendar. During this period all communications regarding this solicitation between
FSA and Bidder will cease, except for procedural questions, questions regarding problems incurred in the
use of the the bid system, or communications initiated by the FSA. All permitted communications during
this period shall be made in writing to the procurement contacts identified in Section 1.01 of this Invitation
to Bid.
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FSA is not responsible for bidder's improper use of the bid system. Exceptions will be granted to this section W
should any bid system malfunctions occur. CD
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3.0 CONTRACT CONDITIONS
3.01 GENERAL REQUIREMENTS
Once the bid has been awarded,the terms and conditions of this document become the Contract between
the FSA and the awarded vendor.
The terms and conditions apply to all vehicles and equipment purchased from this contract.
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3.02 STATEMENT OF AUTHORITY
Each person signing the Contract warrants that he/she is duly authorized to do so and binds the respective
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party to the Contract.
3.03 VENDOR CONTACT INFORMATION
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The vendor will maintain current contact information with FSA at all times.
If a change occurs during the contract, the vendor must notify FSA immediately. The Vendor Change
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Document must be completed, signed by an authorized representative and submitted via e-mail to c
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A sample Vendor Change Document can be found in Appendix A and on the FSA website.
3.04 OPTION TO RENEW& PRICE ADJUSTMENT
Renewal Option
The contract may be renewed by mutual agreement, initiated at the discretion of the FSA,for up to two(2)
additional years, on a year to year basis.The FSA reserves the right to in its sole discretion elect to renew
the contract in whole or in part. uJ
In the event that the contract is held beyond the term provided herein, it shall be on a month-to-month
basis only and shall not constitute an implied renewal of the contract. Such a month-to-month extension
shall be upon the same terms of the contract and at the compensation and payment provided herein.
Price Adjustment
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Prior to completion of each contract term,the FSA may consider a price adjustment due to changes in the
Producer Price Index (PPI) as published by the U.S. Department of Labor, Bureau of Labor Statistics, as a
result of any changes to national or state standards that require substantial cost adjustments, or in the
event of material changes in tariffs that result in cost increases of 15%or more.
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Prices may be increased or decreased by the percentage change reflected in the nationally published PPI. y
FSA shall determine the PPI based on the most recent published PPI initiated at the time of renewal that
best reflects adjustments to the economy over the previous 12 months.
In the event of changes to national or state standards,the vendor must present verifiable changes in cost
to FSA. The FSA will consider the cost changes and will make a final determination on the change in price.
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For any vendor-initiated adjustment to commence on the first day of the renewed contract term, the
vendor's request or adjustment should be submitted one hundred and twenty(120)days prior to expiration
of the then current contract. The vendor adjustment request must clearly substantiate the requested
increase. If no request is received from the vendor, the FSA will assume that the vendor has agreed that
the optional term may be exercised without pricing adjustment.Any adjustment request received after the
commencement of a new option period will not be considered.
The FSA reserves the right to accept the renewal adjustment or to allow the contract to fully or partially CJ
terminate and readvertise for bids,whichever is in the best interest of the FSA. LO
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3.05 ADDITIONS AND DELETIONS
The FSA reserves the right to add or delete any items from this bid or resulting contract when deemed to LO
be in the best interest of FSA and the participating purchasers.
FSA reserves the right to remove, discontinue or suspend the sale or offering of any product within the c
Invitation to Bid document or existing contract,at its discretion. y
This decision to take action may be based upon and not limited to:
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• Few or no sales;
• Product recalls and other safety issues; >
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• Vendor/Manufacturer performance; or
• Lack of relevance of products.
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3.06 EQUITABLE ADJUSTMENT W
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The FSA may make an equitable adjustment to the contract terms or pricing at its discretion.
3.07 DISCOUNTS
Discounts shall be below Manufacturer's Standard Retail Pricing (MSRP) or manufacturers published list
price for any vehicle,equipment and options.
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The vendor has the authority to offer additional discounts based on quantity, as well as additional
manufacturer or vendor discounts.
Discount ranges are not permissible. Discounts must be a whole,positive percentage with no decimal place
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(e.g. 10%).
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3.08 CONDITIONS
It is understood and agreed that any item offered or shipped as a result of this bid shall be the most current
model offered, i.e.the most current production model at the time of this bid.
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3.09 PRODUCTION CUTOFF
Vendor shall notify the FSA in writing no less than sixty (60) calendar days prior to the close of final order
date by the manufacturer when the final order date is during the term of the contract. Notification shall be
provided in writing.
Purchase orders received by the vendor ten (10) business days prior to the final order date must be
accepted and entered into the order system with the manufacturer.
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If a purchase order has been timely received by the vendor or the manufacturer,and the manufacturer fails LO
to produce or deliver the production year vehicle,the vendor must provide the next year's equivalent model '
at current contract prices.
Purchase orders issued and received after the production cutoff date will be subject to availability. In this e
case,the vendor and manufacturer have the discretion whether to choose to provide next year's model at '
current year's prices until the end of the contract term.
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If the manufacturer cutoff date is during the term of the contract and will affect the purchaser's ability to y
obtain the specifications, FSA may consider substitutions from the same manufacturer.
3.10 FACILITIES CL
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The FSA reserves the right to inspect the vendor's facilities at any time with prior notice. >
3.11 SUBSTITUTIONS
The FSA or purchasers will NOT accept substitutes of any kind. Vendors are expected to furnish the brand
quoted in the bid once awarded. Any substitutes will be returned at the vendor's expense. Delivery of M
substitutes and the delay in supplying the correct specification can be deemed grounds for termination for
default.
3.12 POLICE RATED VEHICLES & MOTORCYCLES
Vehicles in this category have been reviewed by one or more of the nationally recognized authorities on
Police Vehicle Testing Program/Evaluation.
These evaluations are not designed to recommend a particular product, but to serve as a resource for
vehicles which are currently being offered for law enforcement service. To see the full detailed report click
or copy the links below.
The importance with which each individual phase is weighted in these evaluations is a subjective decision y
which should be made by each agency based upon that agency's needs. cn
For the purposes of this bid,the following are recognized authorities:
State of Michigan, Department of State Police and Department of Technology, Management and
Budget Police Vehicle Evaluation Program
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9203
Los Angeles County Sheriffs Department Law Enforcement Vehicle Test and Evaluation Program
Vehicles:
Motorcycles:
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3.13 SPECIAL SERVICE VEHICLES LO
Vehicles in this category in some cases have been reviewed by one or more of the nationally recognized
authorities on Police Vehicle Testing Program/Evaluation. These vehicles are labeled as Special Service
Vehicle (SSV) and often used in public safety applications and other areas of government. Refer to LO
manufactures published information for detailed information regarding these vehicles.
0
3.14 CAB AND CHASSIS PURCHASES _
Cab and Chassis can be purchased from the vendor without any required additional fitting by the vendor.
If an incomplete chassis is sold to an agency,then the vendor is not responsible for the tag and title.Vendors
CL
are responsible for tag and title work if the chassis is completed by the vendor or the vendor's contracted c
third party supplier.
FSA highly recommends that all upfitting of cab and chassis be performed by vendors who are licensed and
certified to perform such work to avoid unnecessary exposure to future liability.
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The requirements of Florida Statute 319.21 related to the manufacturer statement of origin apply to cab
and chassis purchases. W
3.15 FACTORY INSTALLED
All options specified as factory installed are to be installed on the vehicle at the primary site of assembly
and is to be the manufacturer's standard assembly-line product. No aftermarket and no vendor-installed <
equipment will be accepted as factory installed. Vendors found supplying aftermarket or vendor-installed
equipment where factory installed are specified may be required to retrieve all delivered vehicles and
reorder new vehicles meeting the specifications.
0
All factory ordered options are to be original equipment manufacturer(OEM) and factory installed unless
otherwise noted by the vendor and acknowledged in writing by the purchaser. Verbal agreements will not
be recognized.
0
Aftermarket parts, modifications, and factory produced parts and components ordered and installed by a y
vendor that do not meet the requirements of factory installed components, will be rejected for
noncompliance with the requirements of the specification.
In the event that a component that does not meet the specifications is found installed on a vehicle before
or after the vehicle has been accepted by the Purchaser,the vendor shall be required to replace the vehicle
with a vehicle that meets the required specifications, including factory installed components. In the m
alternative,the purchaser shall decide whether they will accept vendor installed components.
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3.16 VENDOR INSTALLED
All vendor-installed accessories shall be installed according to the manufacturer's specifications. Examples
include, but are not limited to a roll bar,trailer hitch,etc.
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All such accessories must be manufactured by an established manufacturer of the product provided.Vendor
is required to disclose Make and Model of product being offered and the location,design,and model must
be approved by the purchaser prior to installation. Prior to any purchase, the vendor must also disclose
the warranty of any item that is less than or exceeds the factory vehicle or equipment warranty coverage. LO
A vendor that employs a third-party supplier or subcontracts technicians to install emergency equipment
on vehicles purchased on this contract is required to utilize technicians that are certified in Law
Enforcement Vehicle Installation through EVT Certification Commission, Inc.or an approved equivalent. LO
The FSA may at any time during the contract period request proof of the required certification.
0
Any vendor that violates this provision will be considered in default of the contract. FSA may terminate the y
contract in accordance with Section 1.45 of this Invitation to Bid.
3.17 NON-SCHEDULED OPTIONS CL
0
FSA attempts to include scheduled, factory and aftermarket options in the bid document. If a purchaser
requests a non-scheduled option that is not included in the bid document,the vendor may provide this non-
scheduled option.The purchaser has the opportunity to request the vendor's discount pricing for any non-
scheduled options during the quote process.At no time should the non-scheduled option exceed MSRP or
Published List Price.
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Non-scheduled options should be listed as a separate line item and noted on the purchase order to include W
the price.All non-scheduled options are covered under these terms and conditions.
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3.18 FORCE MAJEURE
A vendor shall not be penalized for a delay resulting from the vendor's failure to comply with delivery
requirements if neither the fault nor the negligence of the vendor or its employees contributed to the delay
and the delay is due directly to acts of God, wars, acts of public enemies, strikes, fires, floods, or other
similar cause wholly beyond the vendor's control,or for any of the foregoing that third party suppliers if no
alternate source of supply is available to the vendor.
3.19 DELIVERY TIME
0
Ch
Vendors shall specify the estimated delivery time in calendar days for each item. The purchaser should
consult the vendor regarding vehicle production schedules. Delivery shall be within the normal working
hours of the user, Monday through Friday, excluding holidays.
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3.20 ORDER
The vendor shall submit a copy of the purchase order to the FSA within 15 days of receipt from the
purchaser.
To initiate a purchase,a purchaser issues a purchase order to the vendor,which shall include:
• The contract number and title,
• Specification number,
• Purchaser's federal identification number,and
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• Name, phone number and email address for the point of contact at the purchasingagency.
Delivery or due dates should be discussed with the vendor at the time the quote is provided to the
purchaser,or if no quote is provided,when the purchase order is delivered to the vendor. It is important to
note that vendors do not have any control over production delays in schedules from the manufacturer. LO
While it is recommended that an agency purchase from the zone which is closest to their location, it is not
mandatory to do so. If the purchaser determines that a vendor in another zone can better serve the
purchaser's needs,the purchaser may order from a vendor in another zone.Vendors that provide vehicles y
or equipment outside of an awarded zone may upon mutual agreement between the vendor and the
purchaser charge a delivery fee.
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The purchaser should forward an executed copy of the purchase order to the FSA at the same time the
purchase order is sent to the vendor. Emails or hard copies are acceptable. Emails can be sent to
If a vendor receives a purchase order for a specification for which they were not awarded,the vendor must
notify the purchaser and return the purchase order to the purchaser within three(3) business days.
All vehicles ordered prior to production cut off and in accordance with the contract shall be supplied in the
manufacturer's next model run of that class vehicle even if it requires supplying a later model at the original
bid prices.
uj
Vendor shall place the order with the manufacturer within 10 business days of receipt of the purchase
order.The vendor shall assure that all orders are placed in full compliance with the specifications and the
terms and conditions of the Contract and the purchase order.
U
It is the vendor's responsibility to ensure that the vehicle or equipment ordered by the purchaser is fully
compatible with all ordered options and that the vehicle complies with all applicable manufacturer and
industry standards.The vendor's acceptance of a purchaser's order will indicate that the vendor agrees to
deliver a vehicle that will be fully compatible with all of its options.
Any changes that are required to bring a vehicle or equipment into compliance with the various options
Ch
due to an incorrect order will be accomplished at the vendor's expense.
A Confirmation of Order form shall be completed by the vendor and returned to the purchaser 14 calendar
days from receipt of purchase order without notification by the purchaser.The Confirmation of Order form 0)
is included in Appendix C.
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0)
Any additional information needed to complete this form should be obtained from the purchaser. The form
may be modified to accommodate each purchaser as necessary. W
3.21 VEHICLE AND EQUIPMENT DELIVERY
At a minimum, pre-delivery service shall include the following:
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• Standard Vendor and Manufacturer protocol for new vehicle and equipment delivery;
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LO
• Cleaning of vehicle and equipment, if necessary, and removal of all unnecessary tags, stickers, or
papers(window price sticker or supplied line sheet shall remain);
• Speedometer must be correct regardless of the tires provided by the vehicle manufacturer or axle
LO
ratio furnished;
• Verification that the hour meter does not exceed five(5) hours for equipment; 22
• Owner's manual and warranty manual to accompany each vehicle and equipment; and
• MSRP list sheet (window sticker) MUST be in the vehicle when it is delivered to the purchaser.
Vehicles that are missing this form, or have forms that have been altered will not be accepted. Build CL
sheets, or documentation that verifies what components are included on the equipment being
delivered, must be provided for equipment. >
0
The vendor shall be responsible for delivering vehicles and equipment that are properly serviced,clean and
in first class operating condition.
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Vendor shall complete delivery of the vehicle and equipment to the purchaser within fourteen(14)calendar
days of receipt of the vehicle from the manufacturer or equipment supplier. This deadline shall not apply '✓
to vehicles originating as an incomplete chassis.
Receipt of a vehicle or equipment by the vendor is defined as acceptance of the vehicle or equipment from uJ
a common carrier at the vendor's place of business or any third party's place of business.
Deliveries of less than 350 miles may be accomplished by driving the vehicle.Any delivery accomplished by
driving the vehicle must be supervised and the driver must comply with manufacturer's break-in
requirements and all applicable traffic laws. Any delivery accomplished by driving a police rated vehicle
must use an "OUT OF SERVICE"cover on light bars.
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All deliveries in excess of 350 miles shall be made by transport, or otherwise approved by the purchasing
agency. However,this requirement shall not apply to incomplete chassis.The purchaser has the option to
reject a vehicle with more than 350 odometer miles, or may deduct$0.51 cents per mile in excess of 350
miles from the invoice, unless distance above 350 miles was previously approved by the purchaser. This
requirement also applies to redelivery of vehicles that were rejected upon initial delivery. Equipment with cn
more than five(5) hours on the hour meter may be rejected by the purchaser or the purchaser may choose
to negotiate a lower purchase price when the unit exceeds five hours.
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All warranties shall begin at the time of delivery to the purchaser.The purchaser's warranty should not be
active for incomplete vehicles or equipment and vehicles or equipment delivered to a third-party supplier
before final delivery.
Vendor shall notify the purchaser no less than twenty four (24) hours prior to delivery of the time and
location, which shall reflect the mutually agreed upon delivery details. Transport deliveries must be
unloaded and inspected by purchaser. Deliveries not complying with these requirements may be rejected
and will have to be redelivered at vendor's expense.
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All vehicles or equipment with fuel tanks of thirty-five (35) gallons or less must contain no less than one LO
quarter(1/4)tank of fuel as indicated by the fuel gauge at the time of delivery. For vehicles and equipment
that have more than thirty-five (35) gallons, a minimum of one eighth (1/8) of a tank of fuel must be
provided.
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3.22 INSPECTION AND ACCEPTANCE '
It is the responsibility of the purchaser to inspect a vehicle or equipment for any damages. c
W
Each purchaser shall make a good faith effort to inspect the vehicles or equipment before or at the time of
delivery for acceptance. One (1) day is the suggested period for inspection. However, if reasonable
accommodations for inspection cannot be made upon delivery,the purchaser may have up to three(3)days CL
to inspect the vehicle or equipment for acceptance.
Inspection and acceptance will be at the purchaser's destination unless otherwise previously agreed upon
location was provided in the purchase order.
It is the purchaser's responsibility to thoroughly inspect each vehicle and equipment prior to acceptance.
Copies of the bid specifications and purchase order will be delivered with the vehicle. Purchasers are to
inspect the vehicle and equipment and compare bid specifications, purchase order and manufacturer's
window sticker or manufacturer's invoice to ensure vehicle or equipment meets or exceeds the
requirements of the bid specifications and the submitted purchase order. Purchasers should inspect the
vehicle and equipment for physical damage.
Delivery of a vehicle or equipment to a purchaser does not constitute acceptance for the purpose of
payment. Final acceptance and authorization of payment shall be given only after a thorough inspection
indicates that the vehicle and equipment meet contract specifications and the requirements listed below. U
Should the delivered vehicle differ in any respect from specifications, payment can be withheld until such
time as the vendor completes the necessary corrective action.
Units shall be delivered with each of the following documents completed or included:
0
1. Copy of Customer's Purchase Order
2. Copy of the applicable Vehicle or equipment specification y
3. Copy of Manufacturer's Invoice or Window Sticker for vehicles (prices may be deleted from the
manufacturer's invoice); or a Build sheet, or documentation that verifies what components are
included on the equipment being delivered,for equipment
4. Copy of Pre-Delivery Service Report
5. Warranty Certification
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6. Owner's manual
7. If the vendor does not provide the tag and title,then the DHSMV 82040(Application for Certificate W
of Title and/or Vehicle Registration)which requires a signature of authorized representative.
Deliveries that do not include the above items will be considered incomplete and can be refused.
3.23 REGISTRATION, TAG AND TITLE
Costs of registration,tag and title shall not exceed the statutory rates.FSA administrative fee does not apply
to tag and title work. LO
Title items shall be the responsibility of the vendor. If the purchaser is a government agency,the purchaser
has the right to choose to register and title the vehicle or equipment.
LO
Reasonable administrative costs for registration and title services, including obtaining temporary tags,tag
transfers, and new tags are permitted. All costs associated with obtaining,filing and shipping of tags shall
be listed as an option during the bid submission for each item bid. Administrative costs can include c
convenience fees,cost reimbursements for filing,obtaining or delivery of tags,or any costs over the original y
purchase price of the registration and title. Administrative costs for registration and titling can be
negotiated between the purchaser and the vendor.
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3.24 INVOICING AND PAYMENTS
Invoicing and payments shall be the responsibility of the vendor and purchaser placing orders using this c
contract.Vendors must invoice each purchaser independently.
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A purchaser has three (3)working days to inspect and accept the vehicles or equipment. The vendor shall
be paid upon submission of invoices to the Purchaser after satisfactory delivery and acceptance of the W
vehicles and/or equipment. CD
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The Local Government Prompt Payment Act will apply to ensure timely payment of Vendor invoices. The
Local Government Prompt Payment Act is defined in Sections 218.70-218.79 of Florida Statutes. ,
3.25 WARRANTY REPAIRS AND SERVICE
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All warranties shall begin at time of delivery and final acceptance by the purchaser. Failure by any
manufacturer's authorized representative to render proper warranty service or adjustments, including
providing a copy of the warranty work order to the purchaser, may subject the vendor to suspension from
the approved vendor listing until satisfactory evidence of correction is presented to the FSA.
3.26 INADEQUATE SERVICE y
When vehicles and equipment require service or adjustments upon delivery,the vendor shall either remedy cn
the defect, or be responsible for reimbursing the manufacturer's local authorized representative or other
service provider to remedy the defect. Such service or adjustments shall be initiated by the vendor within
48 hours after notification by a purchaser, not to include weekends and holidays. Delivery will not be
considered complete until all services or adjustments are satisfactory and the vehicle or equipment is
redelivered. m
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The provisions of the delivery section shall remain in effect until the redelivery is accomplished.The cost of W
any transportation required shall be the responsibility of the vendor until the vehicles or equipment are
satisfactory and accepted by the purchaser.
3.27 REPORTING: PURCHASE ORDERS & QUARTERLY REPORTS
Purchase Orders
The Vendor must submit copies of purchase orders upon receipt to the FSA. Purchase orders are considered
late if not submitted fifteen (15) days after the date of the purchase order. LO
Vendors should scan a complete copy of the purchase order and attach it as a .pdf. Place the document
title in the subject line of the e-mail and send purchase order copies to 0 0 � � .?: �:'.
CD
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The files should be named using the following examples:
Examples:
County= Florida County,County of PO 12345 ABC County BCC PO 12345.pdf y
City= Florida City,City of PO 12345 ABC City PO 12345.pdf
Sheriff=Sheriff Office of PO 12345 ABC Sheriff PO 12345.pdf
Education = Institution Name PO 12345 ABC County College PO 12345.pdf CL
0
Quarterly Reports 76
Quarterly reports are the contractual responsibility of each vendor.Quarterly reports which do not adhere
to the required format (as set forth in Appendix D) or are not complete of all purchase orders will be
returned to the reporting vendor for correction of deficiencies.
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All quarterly reports are to be sent to (...., . I 1 Hsherm ?.". .
.........
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Quarterly reports must be complete with the name of the vendor. For example, `Best Vendor" in the pl:
document header. Do not indicate the quarter on the top of the report. Do not include purchase orders
with quarterly reports. The template of a quarterly report is located in Appendix D.
Quarterly reports are due no later than the 15"day of the month following the end of the quarter.
Quarterly reports should follow this schedule:
Quarter 1: October 1—December 31 Q1 Report Due: January 15
Quarter 2: January 1—March 31 Q2 Report Due: April 15
Quarter 3: April 1—June 30 Q3 Report Due: July 15
Quarter 4: July 1—September 30 Q4 Report Due: October 15
0
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If a vendor has no sales within a quarter,the vendor is required to submit a quarterly report, mark the box y
on the green line and indicate"NO SALES THIS QUARTER"on the report. y
FSA reserves the right to modify the procedure for submitting quarterly reports during the term of the W
contract. Such a change shall not materially modify the substance of the information to be reported, but
may change the method by which future quarterly reports are to be submitted. In the event of such a
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change, FSA will provide written notice to all vendors of the method by which future quarterly reports are
to be submitted. a)
3.28 ADMINISTRATIVE FEE
The FSA charges three quarters of one percent(.0075)to procure, process and administer the Contract.
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After receipt of payment from contract purchases,the vendor shall remit all administrative fees to the FSA
no later than 15 days after the end of each quarter.All fees payable to the FSA during any given quarter will
be accompanied and supported by a Quarterly Report. LO
Bidders are to include the administrative fee of three quarters of one percent(.0075) in all bid prices. The
fee should be incorporated into the price at the time of bid submission This fee should also be included on
all add options. The administrative fee will remain payable to FSA and no relief from payment of the LO
administrative fee,nor any additional charge to recoup the administrative fee,will be permitted if a vendor
fails to incorporate the administrative fee in its bid pricing.
0
The fee should never be listed as a separate line item on any purchase order. y
The administrative fee is based on the total purchase order amount of new vehicles or equipment. This fee
excludes any value given to purchasers for trade-ins. Trade-ins,extended warranties and other exchanges CL
will not reduce or impact the fee calculation.
The administrative fees are the contractual responsibility of each awarded vendor.
By submission of the quarterly reports and administrative fee,the vendor is certifying the accuracy of the
reports and deposits.All reports and fee submissions shall be subject to audit by the FSA or their designee.
All participating vendors will be responsible for making sure that FSA has the contact information,including
e-mail address,for the person responsible for quarterly reports.There will be no reminders for the quarterly
reports or the administrative fee.
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Checks for the administrative fee can be sent to:
Florida Sheriffs Association
Cooperative Purchasing Program U
2617 Mahan Drive
Tallahassee, FL 32308
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3.29 LIQUIDATED DAMAGES
The vendor warrants that the product supplied to the FSA or purchaser shall conform in all respects to the y
standards set forth and the failure to comply with this condition will be considered as a breach of contract.
Any liquidated damages levied because of inadequacies or failures to comply with these requirements shall �+
be borne solely by the vendor responsible for same.
Failure to submit the administrative fee with accompanying quarterly reports within 15 calendar days
following the end of each quarter will result in the imposition of liquidated damages. Vendors failing to
submit administrative fees and quarterly reports will incur liquidated damages in the amount of $25 for
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each calendar day that fees and reports are past due, beginning on the 16t" day following the end of the
quarter.
If a civil action is initiated by the FSA to recover administrative fees or liquidated damages as set forth in
this section and Section 3.28, the prevailing party shall be entitled to its reasonable attorneys' fees and
costs incurred in the litigation. Venue shall lie in the Circuit Court for the Second Judicial Circuit in and for
Leon County, Florida.
When quarterly reports are late, liquidated damages are to be included in vendor's Quarterly Report and CJ
administrative fee submission. Liquidated damages that remain unpaid beyond 45 days can result in FSA, LO
at it's sole discretion, implementing contract compliance actions, including but not limited to, suspension,
limited participation by specifications or zones,disqualification from future solicitations,or termination for
cause pursuant to Section 1.45.
LO
Schedule of Liquidated Damages
0
Failure to submit quarterly report on time $25 per calendar day W
Failure to report a Purchase Order to FSA within the $100 per Purchase Order
15 calendar days of the purchase order date 2
Failure to Report Sales .0075 of the sales price plus 1.5% each month CL
following the delivery date.
0
Vendor agrees and acknowledges that its failure to take any of the actions specified in the above schedule
will damage the FSA, but by their nature such damages are difficult to ascertain. Accordingly, the above CJ
specified schedule of liquidated damages shall apply to this contract. Vendor agrees and acknowledges
that these liquidated damages are not intended to be and do not constitute a penalty, but are instead M
intended solely to compensate the FSA for damages,and that these amounts are reasonably calculated to CD
compensate the FSA for the damages that it will incur as a result of the vendor's failure to take the specified
actions.
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FLORIDA SHERIFFS ASSOCIATION
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Contract Terms and Conditions Rev 8/7/2019 E
Appendix A
FLORIDA
Florida Sheriffs Association Cooperative Purchasing Program
Vendor Change Document
Please complete this form to validate a requested change to Company Addresses,Contacts or Contact Information below.
LO
Include all sections where information has changed,old and new. C44
U_
FSA Contract Number(s)affected by change:
LO
Company Information Changes-, U_
i Old Information New Information
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Old company Name: New Company Name:
Old Company Address: New Company Address:
2.
Old company City: New Company City: CL
0
Old Company State: New Company State:
>
0-
Old Company zip: New Company Zip:
i Company Contact Changes: U
Old Contact Information New Contact Information 0
Old Contact Name(First,Last): New Contact Name(First,Last):
Old Contact E-Mail: Now Contact E-Mail: C44
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Old Contact Office Phone: New Contact Office Phone: >1
Old Contact Mobile Phone: New Contact Mobile Phone: U)
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i Old Contact Fax Phone: New Contact Fax Phone: M
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i This information is requested by an authorized representative of
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This request will take effect as soon as it is received by FSA by e-mail ing to cpp[,flsheriffs.org. M
Name of Authorized Company Representative 0
Job Title Date of Request
Authorized Company Representative Signature:
FSA Office Use: U)
Date Received: Change Effective: FSA Agent:
E
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Contract Terms and Conditions Revs/7/2019
Appendix BLO
FSA CONTRACT ZONE MAP'
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Appendix C
�L �la CONFIRMATION OF ORDER FORM
ernirvs assooroi:ow
car mm �
Police Rated,Administrative, Utility Vehicles Trucks and VansLO
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Bid#FSAXX-XXXX
Vendors are to complete and return this confirmation of order form by email,fax or mail to the agency
location listed beiowwithin fourteen(14)calendar days after receipt of purchase order. LO
r
0
Vendor:
Vendor:
U
Address:
City;
State: Zip: CL
Contact Person: °
Phone Number:
Fax;
Specification No. Type Vehicle/Equipment:
Purchase Order Number: Purchase Order Received;
Order Was Placed With the Manufacturer on;
Under Production Number: W
h
Estimated Date of Delivery:
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Comments:
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PURCHASER: ¢
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Contact Person:
Address:City:
Phone Number: State: Zip:
"
E-mail: Fax:
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Contract Terms and Conditions Revs/7/2019
Appendix D
[INSERT DEALERSHIP NAME HERE]
QUARTERLY WORKBOOK for BID#FSAXX-XXXXXXX
Contract Term:Oct.1,20XX thru September 30,20XX
CONTRACT NAME
October 1-December 31 11st Quarter Zero.Activity/Payment ❑cl—i<B �
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Estimated Final Delivery FSAAdmin. LO
Purchaser Name PC 0 PO Date Spec.# Vehicle Type Quantity Delivery Date Date Total PO Amount Fee Date Paid CV
5
S
5
5
3LO
S
5
0
5
$ y
S
5 2
$
CL
$ (B
5
0
5
5
$
$
5
Page I I I I I 1 1$ $
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(7)
Fees and reports are due no later than the 15th of the month following quarter end.
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Appendix E
FLORIDA Bid Calendar
R z
a FSA19-VEL27.0 Pursuit,Administrative and Other Vehicles
FSA19-VEH17.0 Heavy Trucks and Equipment
Contract Period:October 1,2019—September 30,2020
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CALENDAR ITEM DATE
Bid Announcement 5/13/19 8&5/28/19
Voluntary Workshop—10:30 AM EDT Contract FSA19-VEL27.0 6/20/19
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Voluntary Workshop—2:00 PM EDT ContractFSA19-VEH17.0 6/20/19
Mandatary Pre-Bid Meeting for Contract FSA19-VEL27.0 7/9/19
Mandatary Pre-Bid Meeting for Contract FSA19-VEH17.0 7/10/19 22
Request for Clarifications Due—5:00PM EDT 8/2/19
Mandatary Qualifying Documents Submission—5:00 PM EDT 8/2/19 y
FSA Response to Request for Clarifications 8/9/19
Cane of Silence 8/9/19—10/1/19
Bid System Open 8/9/19 CL
Bid Submissions Due 9/3/19
Public Bid Opening—10:00 AM EDT 9/4/19
Fleet Advisory Committee Bid Review 9/9/19—9/12/19
I nte nt to Award Pasted 9/13/19
Final Bid Award 10/1/19
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U
Workshop Instructions: Voluntary workshops are via teleconference.To
participate,call-in on the designated date and times in the
calendarforthe contract of interest.
ram:
Dial-in#1-800-920-7487 c14
Participant#6849541#
Pre-Bid Meeting Location: Falkenberg Road Jail Assembly Room
520 North Faulkenberg Road
Tampa,FL 33613
Pre-Bid Meeting Itinerary: FSA19-VEL27.0 Pursuit,Administrative&Other Vehicles
July 9,2019
9:00 AM—4:00 PM EDT U
FSA19-VEH17.0 Heavy Trucks and Equipment _
July 10,2019
0
9:00 AM—4:00 PM EDT y
FSA Cooperative Purchasing Program 2019-2020
Page 50
Packet Pg. 1850