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Item F3 � F.3 � � �, BOARD OF COUNTY COMMISSIONERS County of Monroe � ��r�i �r � s�� Mayor Heather Carruthers,District 3 The Florida.Keys � � � ������]�j Mayor Pro Tem Michelle Coldiron,District 2 Craig Cates,District 1 David Rice,District 4 Sylvia J.Murphy,District 5 County Commission Meeting April 15, 2020 Agenda Item Number: F.3 Agenda Item Summary #6744 BULK ITEM: Yes DEPARTMENT: Tourist Development Council TIME APPROXIMATE: STAFF CONTACT: Ammie Machan (305) 296-1552 N/A AGENDA ITEM WORDING: Approval to Rescind Cultural Funding Agreement with Mystery Fest Writers Forum, Inc. for the Mystery Fest Key West Cultural Event at the request of Grantee. ITEM BACKGROUND: See attached letter from Grantee canceling their event and rescinding their funding allocation. PREVIOUS RELEVANT BOCC ACTION: BOCC approved original Agreement at their meeting of October 16, 2019 CONTRACT/AGREEMENT CHANGES: Rescind Agreement at Request of Grantee STAFF RECOMMENDATION: Approval DOCUMENTATION: Mystery Fest Rescind Letter and Original Agreement FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: $9,893 Total Cost to County: No Cost to County Current Year Portion: $9,893 Budgeted: Yes Source of Funds: TDC CPI: Indirect Costs: Packet Pg. 1859 F.3 Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: No Additional Details: REVIEWED BY: Maxine Pacini Completed 03/26/2020 3:07 PM Christine Limbert Completed 03/26/2020 4:34 PM Purchasing Completed 03/27/2020 2:35 AM Budget and Finance Completed 03/27/2020 7:37 AM Maria Slavik Completed 03/27/2020 8:13 AM Kathy Peters Completed 03/30/2020 8:17 PM Board of County Commissioners Pending 04/15/2020 9:00 AM Packet Pg. 1860 F.3.a March 12, 2020 Tourist Development t"ounci I 1201. White Street i ' Suite 102 Key West, FL 33040 Re: Mystery lest Key West 2020 � Regrettably, the organizers of Mystery Fest Key West have decided to cancel the event for 2020. At present there is too much uncertainty with the travel industry due to the coronavirus pandemic for us to anticipate a successful event. As our event is scheduled for just three months fi°om now, most of our attendees would be starting;to schedule their travel plans. However, with international travel bans in place and discussions by the fcderal administration to impose domestic travel bans, there is a strong likelihood that the turnout would be insufficient to sustain the event in future years. As such we are cancelling;our contract for the 2020 year and will use this time to reorganize and return in 2021 with an improved festival. � Thank you for your assistance 4° a°y ly yours, Albert 1.,. Kelley President Mystery Pest Writers Forum, Inc. Packet Pg. 1861 CULTURAL EVENT FUNDING AGREEMENT THIS Agreement is made and entered into by and between Monroe County, Florida, a political subdivision of the State of Florida (County), and Mystery Fast Writers Forum, Inc. (Event Contractor) on this IV" day of lc b-efl , 2019. WHEREAS, Florida Keys Council of the Arts, the Umbrella organization under contract with the County, has recommended to the Monroe County Tourist Development Council (TDC), which has endorsed the recommendation, that certain monies be allocated for promotion of an event by Event Contractor; and WHEREAS, the Umbrella organization recommends allocation of funds for the Mystery Fast Key(Nest(Event) in June 2020. � NOW THEREFORE, in consideration of the mutual promises contained herein, the parties y agree as follows: 1. Amount: County shall pay a sum not to exceed $9,893 (Nine Thousand Eight y Hundred and Ninety-Three Dollars — TDC District I funding Allocation) effective October 16, 2019 for promotion and related expenditures, as described in the event budget, attached hereto as Exhibit D, for production of the Event. Of this amount, no more than 30% or $1,050 shall be expended on advertising media placement and production costs line item attributable to in-county placement. No E amendments shall be made to the Budget as set forth in Exhibit D after approval of agreement. � Payment will be made only after Event Contractor submits invoices and supporting documentation acceptable to the County's Finance Department. The advertising and promotion budget using county _ funding may be altered as to the individual line items, or components, within 10% of the amount LM stated for that item or component, without increasing the total dollar amount and without requiring a 0 written amendment to this agreement. The general non-allocated section of an Umbrella event budget shall not exceed 15% of the total budget and may be utilized for unforeseen permissible expenditures � and for those budget lines that may require additional funds. Monroe County's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the Board of County Commissioners, 2. Duties of Event Contractor: Event Contractor shall provide promotion and related services as described in the Schedule of Events, Exhibit C, attached hereto. All advertising and public relations services or supervision of advertising and public relations will be provided through the contracted agencies of the TDC and County. 3. Invoicing: Event Contractor agrees to submit all invoices and supporting documentation as required by the County's Finance Department rules and policies no later than August 29, 2020 unless the date of the event is amended upon written approval of the Cultural Umbrella and TDC Director. Event Contractor shall not be reimbursed nor will Event Contractor's vendors be paid directly for any invoices received by the County after August 29, 2020 unless the date of the event is amended upon written approval of the Cultural Umbrella and TDC Director, and the County shall not be obligated to pay for any services provided by Event Contractor under this agreement if documentation as noted above is not received on or before this reimbursement deadline date. To be eligible for reimbursement, the request for reimbursement and supporting documents (checks, Event Name: Mystery Fest Key West Cultural Umbrella Funding FY 2020 Contract ID##: 2368 1 Packet Pg. 1862 invoices, credit card statements, bank statements, etc.) must show that the items were paid for directly by the same entity named on the agreement with the County. For clarification on reimbursements, please refer to the reimbursement packet provided to you upon execution of your funding agreement. 4. Expiration of Agreement: This agreement expires on August 29, 2020 and the County shall not be obligated to pay for any services provided by Event Contractor under this agreement if documentation as noted above is not received on or before this reimbursement deadline date, unless the date of the event is amended upon written approval of the Cultural Umbrella and TDC Director. E 5. Reimbursement to Counter: Event Contractor shall reimburse County for any amount of funds expended by County in connection with an event which does not occur as a result of any act or y omission by Event Contractor, 6. Media Rights: The TDC shall have the right under this agreement to broadcast or y rebroadcast„ for any purpose whatsoever, radio, television, sound, video or film production, and still photographs, paid by the TDC and County, and produced by the TDC agencies of record. 7. Indemnification and Hold Harmless: The Event Contractor covenants and agrees to indemnify and hold harmless and defend Monroe County, its officers, employees and agents including the TDC and 3406 North Roosevelt Boulevard Corporation d/b/a Visit Florida Keys from any and all claims for bodily injury (including death), personal injury, and property damage (including property owned by Monroe County) and any other lasses, damages, and expenses (including attorney's fees) which arise out of, in connection with, or by reason of the services provided by Event Contractor, or other activities and funding associated with this agreement, except those losses or damages caused by the negligent or wrongful act or omission of County or its agents. 8. Von-Waiver of Immunity: Notwithstanding the provisions of Sec. 768. 8, Florida Statutes, the participation of the Event Contractor and the County in this Agreement and the acquisition of any commercial liability insurance coverage, self-insurance coverage, or local government liability insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any contract entered into by the County be required to contain any provision for waiver. 9. Ethics Clause: The Event Contractor warrants that it has not employed, retained or otherwise had act on its behalf, any former County officer or employee in violation of Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 10-1990. For breach or violation of the provision the County may, at its discretion, terminate this agreement without liability and may also, at its discretion, deduct from the agreement or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift or consideration paid to the former or present County officer or employee. 10. Claims and Venue: Event Contractor agrees to notify County immediately of any claims suits or action made against the Event Contractor that is related to the activity under this agreement and will cooperate with County in the investigation arising as a result of any action, suit or claim related to this agreement. Any legal proceedings arising out of this agreement shall be in accordance Event Name: Mystery Fest Key West Cultural Umbrella Funding FY 2020 Contract ID#: 2368 2 Packet Pg. 1863 with the laws of the State of Florida in the 16tn. Judicial Circuit for Monroe County, venue shall be in Monroe County, Florida. 11. Severability: If any provision of this agreement shall be held by a court of competent jurisdiction to be invalid or unenforceable, the remaining provisions shall not be affected thereby; and each provision of this agreement shall be valid and enforceable to the fullest extent permitted by law. 12. Governing I_awNenue: This agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to contracts made and to be performed entirely in the State. In the event that any cause of action or administrative proceeding is instituted for the enforcement or interpretation of the agreement, the County and Event Contractor agree that venue shall lie in the appropriate court or before the appropriate administrative body in Monroe County, Florida. This agreement shall not be subject to arbitration. 13. Accounting and Records: Event Contractor shall maintain records pursuant to y generally accepted accounting principles for four (4) years after the event and shall permit County and its agents and employees access to said records at reasonable times. 14. Termination of Agreement: County may terminate this agreement without cause by providing written notice to Event Contractor, through its officer, agent or representative, no less than sixty (60) days prior to the event and may terminate for breach upon providing to Event Contractor, through its officer, agent or representative, written notice at least seven (7) days prior to the effective date of the termination. Notice is deemed received by Event Contractor when hand delivered, delivered by national courier with proof of delivery, or by U.S. mail upon verified receipt or upon the date of refusal or non-acceptance of delivery. 15. Public Entities Crimes: A person or affiliate who has been placed on the convicted 0 vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for category two for a period of 36 months from the date of being placed on the convicted vendor list. 16. La o: Logo Usage guidelines are attached to this agreement as Exhibit "B'°. All promotional literature and display advertising must display the "Florida Keys & Key Test Come As You Are" logo/trademark (as per attached logo sample — Exhibit B). This logoltrademark was adopted by the TDC and County in April, 2010. In-County Logo: The logo that includes the "Monroe County Tourist Development Council" designation is to be utilized on in-county print newspaper and magazine ads, brochures, postcards, pamphlets, programs, posters, banners (hanging and displayed outdoors) and digital advertising on websites, website links, pre roll video, banners, mobile and email blasts. Radio commercials should include "Brought to you by The Monroe County Tourist Development Council". To seek approval, clarification and/or logo in electronic format (eps or jpg file), contact Michelle Tann+ebaum or John Underwood with Tinsley Advertising at 305-856-6060.. Event Name: Mystery Fest Key West Cultural Umbrella Funding FY 2020 Contract I U : 2368 3 Packet Pg. 1864 Qut-of-Qounty Logo: The logo that does NOT include the "Monroe County Tourist Development Council" designation is to be utilized in out-of-county newspapers and magazines, brochures, postcards, pamphlets, programs, posters and digital advertising on websites, website links, pre roll video, social media promoted posts, banners, mobile and email blasts. Radio commercials should include "Brought to you by The Monroe County Tourist Development Council". To seek approval, clarification and/or logo in electronic format (eps or jpg file), contact Michelle Tannebaum or John Underwood at Tinsley Advertising at 305-856-6060. 17. Permits: The Event Contractor will secure all required permits, licenses and shall pay E all appropriate business taxes. 18. Assi nment: The Event Contractor shall not assign„ transfer, convey, sublet or y otherwise dispose of this agreement, or of any or all of its right„ title or interest therein, or his or its power to execute such agreement to any person, company or corporation without prior written LN consent of the County. y 19. Modification: The event name, time & date of the event and Schedule of Activities may be amended upon written approval of the Advisory Committee and TDC Director. Any changes to y said contract other than stated above require approval by the Advisory Committee, TDC and the County. . 20. Non Occurrence of Event: The Event Contractor shall give written notice to the TDC if it E is found necessary to cancel an event. The notice shall contain the reason for the cancellation. If the 2 event does not take place for any reason under control of Event Contractor, then Event Contractor agrees to refund to the County any amounts already paid to them under this agreement and relieve the County from any further payments. 21. Laws and Regulations: Any and all services, materials and equipment shall comply fully with all Local, State and Federal laws and regulations. 22. Taxes: The County and TDC are exempt from Federal Excise and State of Florida Sales Tax, but this in no way exempts the Event Contractor from applicable Federal and State taxes. 23. Finance Charges: The County and TDC will not be responsible for any finance charges. 24. Relation of County/TDC: It is the intent of the parties hereto that the Event Contractor shall be legally considered as an independent contractor and that neither it nor its employees shall, under any circumstances, be considered servants or agents of the County and TDC, and the County and TDC shall at no time be legally responsible for any negligence on the part of said Event Contractor, Its employees or agents, resulting in either bodily or personal injury or property damage to any individual, firm or corporation. 25. Disclosure: The Event Contractor shall be required to list any or all potential conflicts of interest, as defined by Florida Statutes Chapter 112 and Monroe County Code. The Event Contractor shall disclose to the County and TDC all actual or proposed conflicts of interest, financial or otherwise, direct or indirect, involving any client's interest which may conflict with the interest of the County and TDC. Event Name: Mystery Fest Key!Nest Cultural umbrella Funding FY 2020 Contract ID : 2368 4 Packet Pg. 1865 26. Compliance with Laws - Nondiscrimination: County and Event Contractor agree that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any party, effective the date of the court order. County or Event Contractor agree to comply with all Federal and Florida statutes„ and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: 1) Title VII of the Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination on the basis of race, color or national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC ss. 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the E Rehabilitation Act of 197 , as amended (20 USC s. 794), which prohibits discrimination on the basis � of handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107) which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL y 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 LN (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism, y 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records, 8) Title VIII of the Civil Rights Act of 1968 (42 USC s. et seq.), as amended, relating to nondiscrimination in the sale, rental N or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC s. 12101 Note), as maybe amended from time to time, relating to nondiscrimination on the basis of disability; 10) Monroe County Code Chapter 1 , Article II, which prohibits discrimination on the basis of race, color, sex, religion, national origin, ancestry, sexual orientation, gender identity or expression, familial status or 0) age; 11) any other nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, or the subject matter of, this Agreement. 27. Security Protection: The Event Contractor agrees to provide adequate security for the .® event. No TDC funds will be used for this purpose., 28. Authori : Each of the signatories for the Event Contractor below certifies and warrants that: a) the Event Contractor's name in the agreement is the full name as designated in its corporate charter (if a corporation), and b) they are empowered to act and execute the agreement for the Event Contractor and c) this agreement has been approved by the Event Contractor's governing board or other appropriate authority. 29. Miscellaneous: As used herein, the terms "contract" and "agreement" shall be read interchangeably, 30. Breach and Penalties: The parties agree to full performance of the covenants contained in this agreement, and the County reserves the right at its discretion, provided such breach is material, to terminate this agreement for any, misfeasance, malfeasance or nonperformance of the 15 agreement terms or negligent performance of the agreement terms by the Event Contractor. 31. Notice: Any notice required or permitted under this agreement shall be in writing and hand delivered, emailed or mailed, postage prepaid, to the other party by certified mail, returned receipt requested to the following: Event Name: Mystery Fest Key West Cultural Umbrella Funding FY 2020 Contract ID#: 2368 5 Packet Pg. 1866 For Grantee: Albert Kelley Mystery Fest Writers Forum, Inc. 926 Truman Ave. Key West, FL 33040 For Grantor: Maxine Pacini Monroe County Tourist Development Council 1201 White Street, Suite 102 Key!!!lest, FL 33040 � And Christine Limbert-Barrows, Asst. County Attorney P.U. Box 1026 Key West, FL 3041-1026 32. Force Maieure: The Event Contractor shall not be liable for delay in performance or failure to perform in whole or in part, the services due to the occurrence of any contingency beyond' its control or the control of any of its subcontractors or suppliers, including labor dispute, strike, labor shortage, war or act of war whether an actual declaration thereof if made or not, insurrection, -- sabotage, riot or civil commotion, act of public enemy, epidemic, quarantine restriction, accident, fire, explosion, storm, flood, drought or other act of God, act of any governmental authority, Jurisdictional action, or insufficient supply of fuel, electricity, or materials or supplies, or technical failure where the Event Contractor has exercised reasonable care in the prevention or mitigation of damages and delay, any such delay or failure shall not constitute a breach of the agreement. Upon demand of TDC or County, the Event Contractor must furnish evidence of the causes of such delay or failure. County shall not pay for any services or activities, promotional or otherwise, connected with an event produced after the dates, described in paragraph 1. 33. Entire Agreement: The parties agree that the agreement above constitutes the entire agreement between the County and Event Contractor. Event Name: Mystery Fest Key West Cultural Umbrella Funding FY 2020 Contract IUD#: 2368 6 Packet Pg. 1867 Il<t ,. HEREOF, the parties hereto have executed this agreement the day and year first V n us Board of County Commissioners 4 is G vin Madok, Clerk of Monroe County Deputy Clerk Mayor/Chairman Mys-tery F tWriters Forum, Inc. ;TJ B c ry -n President � t CD Print; Name .. ` Elate.: v (2) Print blame: 71 Via` ) Prim FJame o `ems c y Date.: � �/ date: 6 MONROE COUNTY ATTORI+IEY" � API'R AS TO F ` T ( n a CMSTINE LIMBERT-BARROWS ASSISTANT C LINTY ATTORNEY DATE: Event Name: kiyst ry Fest Key West Cultural umbrella Funding FY 2020 Contract ID#: 2368 Packet Pg. 1868 EXHIBIT A Acceptable Event Marketing Expenses for Cultural Events Within the Cultural Umbrella events funding category, the allocation received by the Event Contractor is to be spent on the list of items that have been approved. Only the TDC expenses listed below may be included in the proposed budget. The following are the only acceptable expenses: Media Placement & Production Costs: Newspapers and magazines (inserts will also be E considered), radio and TV. The TDC will pay for the following digital advertising on websites, website links, pre roll video, banners, mobile, social media promoted posts, and email blasts. Digital advertising links may go to the event website. The TDC Logo must be placed on all print, TV, y websites, social media promoted posts, pre roll video, banners and email blasts. Radio advertising T does not require the logo but all radio announcements must say "Brought to you by the Monroe County Tourist Development Council". No payment will be made for development or operations (hosting) of websites. No more than 30% of the Media Placement and Production Costs line item shall be expended on advertising media costs attributable to in-county placement. Promotional Signs: Posters and banners (hanging and displayed outdoors). Promotional Items: T-shirts and hats`. a' *Sales/Resale of TDC funded items: Items funded, including creative and resulting work product, 2 by the BOCCITDC, in accordance with Florida Public Records Law, are owned by the BOCC/TDC and as such may not be sold. Direct Mail Promotions: Brochures/postcards and pamphlets including postage and shipping. This is a direct mail promotional brochure, postcard or pamphlet utilized for pre-event advertising. Programs/Play gills: TDC will pay up to fifty percent (50%) of the cost of production and printing of an event program/play bills showing scheduled activities and information on the event as outlined in contract budget. Public Relations (PRE: Print and electronic public relations materials for distribution to media, such as, but not limited to, press releases, public service announcements, photography and videography as approved by the public relations agency of record. Only permissible PR material produced by the TDC agency of record and/or a professional public relations agency shall be acceptable, In-House Production: In-house production of any permissible expenditure will not be considered for reimbursement. Event Marketing Reimbursement: TDC will only consider reimbursement of permissible marketing expenditures that highlight the special event versus the regular programming of a business, ' organization or the facility. Amendments to Contract Budgets: No amendments to the line item budget will be permitted after the contract has been reviewed and approved. Event Name: Mystery Fest Key West Cultural Umbrella Funding FY 2020 Contract Id#: 2368 8 Packet Pg. 1869 EXHIBIT B Logo/Acknowledgement Usage Guidelines For Cultural Events Color ads four (4) color processing printing Black &white ads shall include the Florida Keys and Key West logo in high resolution Use on all printed material as listed under the Acceptable Event Marketing Expenses list TV: loge must appear at the conclusion of commercial Hats and t-shirts: must carry the "The Florida Keys & Key West" Out-of-County logo Radio Advertising No logo is required. All radio announcements must say "Brought to you by the y Monroe County Tourist Development Council" � In-County Logo The logo below indicating the "Monroe County Tourist Development Council" designation is to be utilized on in-county print newspaper and magazine ads, brochures, postcards, pamphlets, programs, posters, banners (hanging and displayed outdoors) and digital advertising on websites, website links, pre roll video, banners, mobile and email blasts. Radio commercials should include „Brought to you by The Monroe County Tourist. Development Council". To seek approval, clarification and/or logo in electronic format (eps or jpg file), contact Michelle Tannebaum or John Underwood with Tinsley Advertising at 305-856-6060. E -me 6 FloriddKevrc Key west 0 ...,: Dare es you +ire WONROECOUNIYTOURYClE' LOPMENTCOUNCIL _Out-of-County Logo The logo below that does NOT include the "Monroe County Tourist Development Council designation is to be utilized in out-of-county newspapers and magazines, brochures, postcards, pamphlets, programs, posters and digital advertising on websites, website links, pre roll video, social media promoted posts, banners, mobile and email blasts. Radio commercials should include "Brought to y you by The Monroe County Tourist Development Council'. To seek approval, clarification and/or logo T in electronic format (eps or jpg file), contact Michelle Tannebaum or John Underwood at Tinsley Advertising at 305-856-6060. y The FloriddKeur.c. 8Xe S it- come as you are Event Name: Mystery Fest Key West Cultural Umbrella Funding FY 2020 Contract I,D#: 2368 9 Packet Pg. 1870 F-3-a EXHIBIT MONROE COUNTY TOURIST DEVELOPMENT COUNCIL CULTURAL UMBRELLA SCHEDULE OF ACTIVITIES FISCAL YEAR 2020 October 1, 2019—September 30, 2020 Mystery Fest Key West EVENT NAME: E List scheduled EVENT activities in Monroe Count yjndate order Activities Month/Year Activity Occurs Number of Days** u_ Mystery Vest Key West 06/20 3 - ------------- ................ E 0 Pre- Promotion: OCT/NOV 2020 xxxxx xxxxx TOTAL DAYS: 3 TOTAL DAYS CANNOT EXCEED 365. u_ Multiple activities within a calendar day(24 hour period) equals only 1 (one) day. *If part of your funding request for this fiscal year is to promote event activities taking place in the next fiscal year >% (pre-promotion), then the following rules will apply: 1. Pre-promotion is only allowed for an event taking place during the months of October and E November. If your event takes place after that, you must apply for funding in the next fiscal year. 2. All pre-promotion funding MUST be spent prior to September 301h of the fiscal year you are funded in. (For example: If pre-promotion is`for a November Vh event, you must place that ad and spend the money prior to September 301h.) Packet Pg. 1871 EXHIBIT D CULTURAL UMBRELLA EVENT BUDGET - FISCAL YEAR 2020 APPLICANT IS ADVISED PRIOR TO COMPLETING THIS BUDGET TO REFER TO THE FUNDING APPLICATION SHOWING;THE ALLOWABLE MARKETING EXPENSES THAT WILL BE CONSIDERED FOR REIMBURSEMENT THERE WILL BE NO AMENDMENTS TO THIS BUDGET(EXHIBIT D)AFTER BOCC APPROVAL OF AGREEMENT Mystery Fest Key West EVENT NAME *MEDIA PLACEMENT & PRODUCTION COST: $3,500 (Only 30%of this line item may be spent on in-county advertisin PROMOTIONAL SIGNS: $200 PROMOTIONAL ITEMS: $500 DIRECT MAIL PROMOTIONS: PROGRAMS/PLAY BILLS: $1,500 E 2 PUBLIC RELATIONS: $4,193 **GENERAL NON-ALLOCATED: (Funds applied to Media.Placement&Production Cost may only be appNed to out-of-county advertising) TOTAL $9,893 cu *No more than 30% of the Media Placement and Production Costs line item shall be Expended on advertising media costs attributable to in-county placement (see Exhibit A of Application). *The General Non-Allocated line item should not exceed 15% of the total funding allocation, and may N only be utilized for acceptable event marketing expenses (see Exhibit A of application). Actual expenditures may deviate no more than 10%from the budgeted line items noted above. _ TDC will only consider reimbursement of permissible marketing expenditures that highlight the special event versus the regular programming of a business, organization or the facility. Packet Pg. 1872