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PK Courthouse-Building Inspection 04/15/2020 �R GO RTQ\,1 Qp z,M C`IO4f D►►// Kevin Madok, CPA '►s•••.' ••-- Clerk of the Circuit Court& Comptroller—Monroe County, Florida `,*"4Ecouar`r DATE: April 21, 2020 TO: Breanne Erickson, Contract Administrator Project Management dr 1 FROM: Pamela G. Hanco. : .C. SUBJECT: April 15th BOCC Meeting Attached is an electronic copy of each of the following items for your handling: E4 Revised Amendment to the Agreement with Electrical Contracting Service, Inc. for the Big Pine Community Park Pole Lighting Repairs, which will rescind the original amendment approved on September 18, 2019, eliminate the alternates, and add Federal/FEMA provisions to the agreement. S2 Task Order with M. T. Causley, Inc. to provide State required Building Inspection Services for the Plantation Key Courthouse Project.This task order is needed due to the closure of the Village of Islamorada Building Department and is for a not to exceed amount of $50,000.00. Should you have any questions please feel free to contact me at(305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070 305-294-4641 305-289-6027 305-852-7145 305-852-7145 f • i. TASK ORDER FOR PROFESSIONAL SERVICES BETWEEN MONROE COUNTY AND M.T.CAUSLEY,LLC FOR PLANTATION KEY COURTHOUSE AND DETENTION CENTER INSPECTION SERVICES In accordance with the Consultant Contract for Professional Support Services, made and entered into on March 19, 2014, and as First Amended on August 20, 2014, and as Second Amended on February 18, 2015, and as Third Amended on March 18, 2015, and as Fourth Amended on February 10,2016,and as Fifth Amended on November 14, 2017 and as sixth amended on March 21,2018,and as seventh amended on May 16,2018, and as eighth amended on February 20,2019, between MONROE COUNTY, hereinafter referred to as the "County," and M.T. CAUSLEY, LLC hereinafter referred to as "Consultant," where professional services, including Inspection Services,are allowed, hereinafter referred to as the"Contract". All terms and conditions of the Contract as amended apply to this Task Order, unless this Task Order amends, adds, or modifies a provision or an Article of the Contract of which will be specifically referenced in this Task Order and the amendment, addition, or modification shall be precisely described. These additions apply only to the project referenced in this Task Order. This Task Order is effective on the 3'' day of April,2020. WHEREAS, National, State and Local Emergency declarations have been issued due to the pandemic caused by the 2019 Novel Coronavirus(COVID-19); and WHEREAS, the new Plantation Key Courthouse and Detention Center is currently under construction and the County wishes to continue construction which has been designated as an "essential"service by the Federal, State and Local governments; and WHEREAS, the Village of Islamorada Building Department has ceased performing building inspection services mandated by the Florida Building Code during the pandemic necessitating the use of a private inspection provider. NOW,THEREFORE, in consideration of the mutual promises and covenants set forth below, the parties agree as follows: 1. In accordance with Article II, SCOPE OF BASIC SERVICES and Exhibit A of the Contract, the Consultant will perform inspection services as described in Attachment A hereto. Page 1 of 2 Attachment A-Inspection Plan 2. In accordance with Article III(COMPENSATION)of the Contract, the County shall pay the Consultant a Not-to-Exceed amount of Fifty Thousand and 00/100 Dollars ($50,000.00)paid monthly based upon actual hours of work performed and upon approval of the Project Manager and the Director of Project Management. All other Terms and Conditions of the Task Order shall remain in accordance with the Contract as amended. IN WITNESS WHEREOF,each party caused this Task Order to be executed by its duly authorized -�represcntative. cl ( E ,)4=rx;.7� 't BOARD OF COUNTY COMMISSIONERSi Attest';KEV,II MADOK,Clerk OF MONROE C v FLORIDA •,',,,.‘ ,v T Fi' i�, a.jt- y� '....-"or ---:;.:.--z=5%T..-,-..-;`,.,,? (4\ �--D,e uty Clerk p_ y`�:', Mayor/Chaff an , Rate' .u': .. A,� l S ?��� :.,a SEAL)• ' _4 CONSULTANT: •ittst: -,;r_ = M.T.CAUSLEY,LLC Printed Name: M al!Pert .. C_' Prin Name: Michael T.Causley Title: gCk4. b akiclnSOsoakriiaio Title: President MONROE COUNTY ATTORNEYS OFFICE APPROVED AS TO FORM . I ak .41111 Lri •s.`, • ,. ,,• , • • ANT .-• N'IY^ATrORNEY 2 I I A `;i No'e Page 2 of 2 • L a z Attachment A..Inspection Plan • ATTACHMENT A I. Inspection Services A. MTC will perform inspections required by the Florida Building Code,typically performed by the Village of Islamorada Building Department personnel. Inspections will be performed by State of Florida licensed inspectors. Inspections will be performed on an "as requested" basis with the exception of project manager, and engineer oversight. Pursuant to the Florida Building Code, a registered professional engineer will oversee the work being performed by the inspectors on a regular basis. We estimate the engineer's oversight billing not to exceed 25%of the field inspector's total billing. B.A pre-construction meeting shall be scheduled prior to construction commencing. MTC will meet with the general contractor, and if possible,the sub-contractors to deliver the required inspection logbook, review the project schedule, and inspection procedures. MTC shall not be responsible if the contractor does not comply with agreed upon inspection procedures. C. Inspections will be performed once the required permits are issued. Required revisions and shop drawings will need to be reviewed by the Village, permitted and available on the job site. Concealed work that has not been previously inspected will have to be exposed,at the Client's expense, and inspected. Repair work can be done upon inspection approval. D. MTC's Project Manager will assist the GC with all outside agencies,such as but not limited to, Zoning, WASA, and Public Works,to close out of all agency requirements. Project Manager and MTC Inspectors will meet with the Village Inspectors on the job site to facilitate audit inspections. Upon successful completion of all required items, staff will ensure all permits are properly finalized and obtain a Temporary Certificate of Occupancy(TCO) and/or Certificate of Occupancy or Completion. E. Proposed Inspection Services: • Building Inspections (i.e. drywall, insulation,framing,fire penetration,window, door buck,final) • Roofing Inspections(i.e. insulation, in-progress and final for membrane) Mechanical Inspections (i.e. rough,final, ductwork) • Electrical Inspections (i.e. rough, low voltage, underground,final) • Plumbing Inspections(i.e. rough and final) II. Procedures and Requirements: A.A meeting with contractor and subcontractors along with MTC inspectors is required prior to the commencement of construction. B.The on-site superintendent will be responsible for requesting inspections. C. On-site location to be supplied to MTC for required documentation and storage D.Three copies of each inspection report can be generated and distributed as follows: • On-site logbook • MTC—digital copy of the inspection is available through MTC's website • Village of Islamorada Building Department(if required) , • E.Only inspections performed will be compensated. F.Threshold inspections and oversight are not included in the scope of this Proposal. III. Fee A. MTC will perform the professional services set forth above, based on$78.00 per hour, with a 4- hour minimum. Professional services are estimated at$50,000.00 for three months. No services surpassing the allotted task order amount will be billed additionally without prior approval by the County. B. Hourly rate is inclusive of personnel,vehicle, computer, cell phone and other miscellaneous equipment necessary to perform the requested services. C. Invoices for work accomplished to date will be submitted monthly and are payable within thirty (30) days of submittal. Billing will be based on actual hours worked. IV. Exclusions A. This proposal does not include provision for any engineering, architectural,construction or other professional services that may be offered by MTC not specifically provided for under section I above. B. Any services not specifically included in this proposal will be considered additional services and be addressed in a separate scope of professional services should that be necessary. • Ac De CERTIFICATE OF LIABILITY INSURANCE DATEIMMIDDIYYYY) (L..-----. 9/25/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT RBN Insurance Services PHONE FAX 303 E Wacker Dr Ste 650 .(A,c_Na_E:n:312-856-9400 um.No):312-856-9425 Chicago IL 60601 ADDRE SS: ckost@rbninsurance.com INSURER(S)AFFORDING COVERAGE .NAIC r INSURER A:Hartford Fire Insurance Co. 19682 INSURED SAFELLC-Ot INSURER B:Hartford Casualty Insurance Co 29424 M.T.Causley,LLC S66 PonCe De Leon Blvd,2nd Floor INSURER C:Navigators Insurance Company 42307 Coral Gables FL 33134 INSURER o:Twin City Fire Insurance CD. 29459 INSURER E:Great American E&S Ins.Co. 37532 INSURER F: COVERAGES CERTIFICATE NUMBER:2055027380 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN.THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUER POLICY EFF POLICY EXP LTR TYPE OF INSURANCE IUD WVD POLICY NUMBER ,MM D01YYYYT JMMIDD1YYYY)- LIMITS A X COMMERCIAL GENERAL LIABILI Y CLAIMS MADE a OCCUR 83UENZV3951 101312019 10/3/2020 EACH OCCURRENCE DAMAGETO51,000,000 PREMISES RENTED IEs occurrence) 5300,000 MED EXP(My one person) S 10.000 PERSONAL&ADV INJURY S 1,000.000 GEN1.AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE S 2,000,000 POLICY 0 JECT LOC PRODUCTS-COMP/OP AGO $2.000,000 OTHER: S B AUTOMOBILE LIABILITY 83UENPY9100 10/3/2019 1013/2020 COMBINE I INGLELIMIT S1.000,000 _ IEa aoeldent) , X ANY AUTO BODILY INJURY(Per person) S OWNED SCHEDULED BODILY INJURY(Per accident) S AUTOS ONLY AUTOS X HIRED X NON-OWNED PROPERTY DAMAGE S , AUTOS ONLY —AUTOS ONLY (Per nrddenl) , S C UMBRELLA LMB X OCCUR CH19EXC8B56001V 10/3/2019 10/3/2020 EACH OCCURRENCE 510,000,000 X EXCESS UAB CLAIMS-MADE AGGREGATE S 10,000,000 DED I X 1 RETENTIONs_n S D WORKERS COMPENSATION 83WECE0623 5/12/2019 5112/2020 X PER IOTH- AND EMPLOYERS'LIABILITY Y/N STAME I ER ANYPROPRIETORIPARTNERIEXECUTNE N/A E.L.EACH ACCIDENT S 1.000.000 OFFICERAIE MSEREXCLUDEDEl IMsndaIo,y In NH) E.L.DISEASE-EA EMPLOYEE S 1,000,000 If yes.desate under DESCRIPTION OF OPERATIONS below E.L.DISEASE.POLICY UMIT S 1.000.000 E Professional UabTIY TER285.99.95 10/3/2019 1013/2020 Each Claim/Aggregate 9,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORO 101,Addklonel Remarks Schedule,may be attached If more space Is'smutted) The Monroe County Board of County Commissioners is an Additional Insured as respects General Liability and Automobile Liability as required by a written contract. BY' ' ` j 1 r. NT DAI -.x Wrsfri.alM 0 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Monroe County Board of County Commissioners 1100 Simonton Street AUTHORIZEDREPRESENTATIVE Key West FL 33040 I ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD