Item S3 S.3
� � �, BOARD OF COUNTY COMMISSIONERS
County of Monroe � ��r�i
�r � s�� Mayor Heather Carruthers,District 3
The Florida.Keys Mayor Pro Tem Michelle Coldiron,District 2
Craig Cates,District 1
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
April 15, 2020
Agenda Item Number: S.3
Agenda Item Summary #6777
BULK ITEM: Yes DEPARTMENT: Employee Services
TIME APPROXIMATE: STAFF CONTACT: Bryan Cook(305) 292-4537
N/A
AGENDA ITEM WORDING: Ratification of a Resolution effective April 12, 2020 to set pay
policies and practices for the COVID-19 emergency, which is different than the County's typical
emergency response pay resolution 146-2013 for this unique event, requiring county staff to classify
time worked as no work on furlough, those having partial work being partially furloughed, those
having regular work being paid regular rate, and those working hours away from home to be paid 1.5
times their hourly rate. The resolution includes provisions related to Families First Coronavirus
Response Act (FFCRA) compliance and provides for continuation of health insurance and other
benefits for employees on full or partial furlough.
ITEM BACKGROUND: Monroe County is conducting an unprecedented emergency response to
the COVID-19 pandemic. The County's existing resolution for emergency response work does not
specifically address some of the unique circumstances which apply to this type of emergency.
Therefore, this Resolution addresses the following 4 work scenarios and how employees will be
compensated during the COVID-19 response:
1. FURLOUGHED: Employees placed on full furlough with no work available shall be unpaid
and have no Administrative Leave applied to make their pay whole. They may use any form of
their earned leave (sick, vacation, comp)to receive full compensation. Employees may apply for
unemployment benefits, which may be available to them.
2. PARTIALLY FURLOUGHED: Employees placed on partial furlough with some work
available shall be paid for the work performed at their regular rate and have no Administrative
Leave applied to make their pay whole for unworked time. They may use any form of their
earned leave to receive compensation for the remainder of their weekly schedule. Partial
unemployment benefits may be available.
Existing health insurance and other benefit coverages will continue for all fully or partially
furloughed employees and employee portion of monthly premiums will be waived for employees on
full or partial furlough.
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Employees absent for one or more stated reasons under the Families First Coronavirus Response Act
(FFCRA), shall have Administrative Leave applied as the form of payment to comply with the Act,
at the full or partial rate defined in the Act.
3. WORK FROM HOME: Employees working at home, whether performing emergency response
work or regular work, are compensated their regular rate and per regular pay policies defined in
Section 5 of the Personnel Policies and Procedures Manual.
4. WORK REQUIRED TO BE AWAY FROM HOME: Employees required to work out of the
home, whether performing _emergency response work or regular work, will be compensated emergency response work or regular work, will be compensated at
one-and-one-half times their regular rate for time required to work away from home.
Effective April 12, 2020. Resolution 146-2013 remains in effect for other emergencies.
PREVIOUS RELEVANT BOCC ACTION:
Resolution 146-2013 setting compensation policy for emergency response work.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Ratification.
DOCUMENTATION:
Resolution - COVID pay final effective 4-12-2020
FINANCIAL IMPACT:
Effective Date: April 12, 2020
Expiration Date: To be determined.
Total Dollar Value of Contract: N/A
Total Cost to County: N/A
Current Year Portion: N/A
Budgeted: N/A
Source of Funds: N/A
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: N/A If yes, amount: N/A
Grant: N/A
County Match: N/A
Insurance Required: N/A
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Additional Details: N/A
REVIEWED BY:
Bryan Cook Completed 04/06/2020 6:20 PM
Assistant County Administrator Christine Hurley Completed
04/07/2020 8:00 AM
Cynthia Hall Completed 04/07/2020 8:07 AM
Purchasing Completed 04/07/2020 8:22 AM
Budget and Finance Skipped 04/07/2020 5:48 PM
Tina Boan Completed 04/07/2020 5:49 PM
Maria Slavik Completed 04/07/2020 5:54 PM
Kathy Peters Completed 04/07/2020 5:55 PM
Board of County Commissioners Pending 04/15/2020 9:00 AM
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RESOLUTION NO. - 2020
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, SETTING POLICY FOR COMPENSATION FOR REGULAR
WORK AND PUBLIC EMERGENCY RESPONSE WORK
RELATED TO THE COVID-19 EVENT.
WHEREAS, Monroe County has a standing policy regarding compensation for emergency
response work in Resolution No. 146-2013; and
WHEREAS, the COVID-19 emergency has presented a number of unique challenges not
typical of other types of emergencies the County has previously faced; and
WHEREAS, a need exists to establish compensation and employment practices to address
the uniqueness of the COVID-19 emergency; and y
WHEREAS, the Board of County Commissioners now wishes to set such policies and
practices.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, THAT:
1. Furloughs - Any employee whose work is suspended in its entirety shall be
furloughed until such time that work again becomes available. Furloughed W
employees shall not be eligible for Administrative Leave compensation. Furloughed
employees perform no work and receive no earnings, but shall remain an employee
of the County while on furlough.
2. Furloughed employees may choose to apply any form of their own earned leave (i.e.
sick leave, annual leave, compensatory time, etc.) to receive pay for an amount of
time up to the amount of total earned leave. Health insurance and voluntary policies
(i.e. dental, vision, and supplemental life insurance) shall remain in effect for
furloughed employees and the employee-portion of their monthly premiums for each
shall be waived while the employee is in a furlough status until the beginning of the
next pay period following the employee's return to work. The employer contributions
to a Health Savings Account (HSA) shall continue, but employee contributions to an
HSA shall be suspended unless the employee chooses to continue the contributions.
All furloughed employees shall continue to accrue sick and annual leave as if no
furlough had occurred. Furloughs are considered temporary in nature. Nothing
described herein is intended to be considered a guarantee of return to work at a
future date. y
3. Partial Furloughs —Any employee whose work is partially suspended shall only be
paid for the time worked. Partially furloughed employees shall not be eligible for E
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Administrative Leave compensation for the purpose of completing their regular
schedule and making them "whole". Partially Furloughed employees perform some
work and receive earnings equal to the work they perform and shall retain their
previous status as an employee of the County while on partial furlough.
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4. Partially Furloughed employees may choose to apply any form of their own earned
leave (i.e. sick leave, annual leave, compensatory time, etc.) to complete their
regular schedule and supplement their earnings up to the amount of total earned
leave. Health insurance and voluntary policies (i.e. dental, vision, and supplemental
life insurance) shall remain in effect for partially furloughed employees and the
employee-portion of their monthly premiums for each shall be waived while the `2
employee is in a furlough status until the beginning of the next pay period following
the employee's return to full time work. The employer contributions to a Health
Savings Account (HSA) shall continue, but employee contributions to an HSA shall
be suspended unless the employee chooses to continue the contributions. All
furloughed employees shall continue to accrue sick and annual leave as if no
furlough had occurred. Partial Furloughs are considered temporary in nature. -
Nothing described herein is intended to be considered a guarantee of return to full
time work at a future date.
5. COVID-related Absences - Employees who must personally be absent from work
due to one or more of the stated reasons in the Families First Coronavirus Response
Act (FFCRA) and who are not working, shall have Administrative Leave pay applied
to the allowable absence. Administrative Leave shall serve as the form of payment to
comply with the Act. Administrative Leave shall be paid for the reasons specified in
the Act, and at either the full or partial rate as specified by the Act. Human
Resources shall review and approve leave under the FFCRA, just as it does with the
Family and Medical Leave Act (FMLA).
6. Working from Home - Employees working at their residences (whether performing
regular duties or emergency response work) shall be paid according to the County's
normal pay practices, as described in Section 5 of the Personnel Policies and
Procedures Manual regarding Hours and Work.
7. Working away from Home - Employees who must leave their primary residence to
perform either regular work or emergency response work, shall be paid at time and
one half of their regular rate of pay for the duration they are required to be working
away from their residence.
8. The provisions contained in this Resolution shall take effect on April 12, 2020. This
resolution shall remain in effect until repealed by the Board of County
Commissioners.
9. This resolution supersedes Resolution No. 146-2013 to the extent the two are
inconsistent, for the purpose of the COVID-19 event, only. In all other respects the
terms and conditions of Resolution No. 146-2013 shall remain in full force and effect.
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10.The policies and practices described herein are not intended to, nor shall they,
supersede or conflict with any state or federal laws regarding compensation.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida at a regular meeting of the Board held on April 15, 2020.
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Mayor Heather Carruthers
Mayor Pro Tern Michelle Coldiron
Commissioner Sylvia J. Murphy
Commissioner David Rice
Commissioner Craig Cates
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(Attest) BOARD OF COUNTY COMMISSIONERS
KEVIN MADOK, CLERK OF THE COURT OF MONROE COUNTY, FLORIDA
By: By:
Deputy Clerk Mayor 2
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FY19 Revenues
Revenue Source Month Revenue Received
Tourist Impact Tax March(1 week) 168,404.69
April 506,116.4
May 398,951.99
State Shared 1/2 Cent March(1 week) 279,100.82
April 1,362,799.3
May 1,170,912.61
State Sharing Proceeds March(1 week) 55,245.88
April 220,983.49
May 220,983.5
Building Permits March(1 week) 155,781.29
April 473,662.71
May 504,627.17
Trauma Star March(1 week) 217,847.7
April 995,296.4
May 770,740.43
mbulance March(1 week) 19,575.85
April 62,112.61
May 57,931.12
fanning Fees March(1 week) 75,465.47
April 316,746.9
May 299,270.1
ife Safety Planning Fees March(1 week) 42,488.18
April 40,736.01
May 56,532.2
ode March(1 week) 40,854.75
April 158,341.79
May 300,393.65
Kota]Operating Revenue 8,971,903.1
Revenue Source Month Revenue Received
Infrastructure Sales Tax March(1 week) 536,689.67
April 2,722,405.9
May 2,104,262.85
as Taxes March(1 week) 49,585.64
April 248,864.55
May 223,756.89
Shared Fuel Use March(1 week) 22,789.75
April 104,620.08
May 99,016.83
onstitutional Gas Tax March(1 week) 52,261.3
April 233,760.55
May 226,726.18
otal Capital Revenue 6,624,740.23
Total 15,596,643.40
TOURISM SNAPSHOT
Lodging occupancy report for the week of March 29-April 4,2020
The following is a glimpse of what percentage of hotel rooms were booked in Key
West and the Florida Keys during the previous week based on information provided by
lodging properties throughout Monroe County.
KEY WEST
Sun Mon Tues Wed Thur Fri Sat
OCCUPANCY(%) 29 30 31 1 2 3 4
This Year 4.3 4.9 5.3 5.8 5.0 3.7 2.9
Last Year 78.2 79.8 83.1 83.2 84.1 87.9 90.4
% Change -94.5 -93.8 -93.6 -93.1 -94.1 -95.8 -96.8
FLORIDA KEYS
Sun Mon Tues Wed Thar Fri Sat
OCCUPANCY(%) 29 30 31 1 2 3 4
This Year 6.4 6.5 7.0 7.2
Last Year 85.9 87.1 90.2 90.7 92.2 94.2 96.0
% Change -92.5 -92.5 -92.2 -92.1
Courtesy of Monroe County Tourist Development Council
Source:Smith Travel Research,Inc./STR Global,Ltd.2013
Unknown Economic Impact COVID-19
Fiscal Year 2020 Budget Summary
FY20 %of Revenue FY20 %of
Revenue Adopted Total Watch Potential Total
Amendment
Ad Valorem Taxes $94,098,158 20% $94,098,158 20%
Delinquent Taxes $180,000 0% $180,000 0%
Local Option,Use&Fuel Taxes $68,253,220 14% $6,959,039 $61,294,181 13%
Licenses,Permits&Impact Fees $9,604,371 2% $1,134,071 $8,470,300 2%
Intergov.Rev./Grants,PILT,Shared Taxes $21,279,227 5% $4,049,200 $17,230,027 5%
Charges for Services $85,244,459 18% $2,954,743 $82,289,716 18%
Fines&Forfeitures $2,863,100 1% $499,590 $2,363,510 0%
Miscellaneous $3,046,698 1% $3,046,698 1%
Interfund Transfers $45,519,949 10% $45,519,949 10%
Debt Proceeds $0 0% $0 0%
Fund Bal Fwd/Less 5% $142,607,224 30% $142 607 224 31%
Total Sources $472,696,406 100% <S 5,596,643. $457,099,763 100%
FY20 %of FY20 %of
Expenditure Adopted Total Potential Total
Amendment
B.O.C.C.Operating $173,513,212 37% $173,513,212 37%
Capital Projects,including Debt Service $78,361,615 17% $78,361,615 17%
Sheriff $62,188,609 13% $62,188,609 13%
Tourist Development Council $56,164,778 12% $5 6,164,778 12%
Tax Collector $6,689,390 1% $6,689,390 4 1%
Judicial,State Attorney,Public Defender $4,122,270 1% $4,122,270 1%
Property Appraiser' $4,835,971 1% $4,835,971 1%
Clerk of the Courts $5,256,225 1% $5,256,225 1%
Supervisor of Elections $2,065,897 0% $2,065,897 ` 0%
Budget Transfers,Cash Balance&Reserves $79,498,439 17%' $79,498,439 17%
Total Uses $472,696,406 100%` 1472 696,406] 100%
...S 14,596,ii-S#'> w
FY 20 Total Appropriations
Current Budget
Public
BOCC Clerk of Property FE
rvisor of
Sheriff F$C5
ollector Judicial
$173.2M $62 2M Courts 7M Appraiserctions $2 7M$5.3M $4.8M' 2.1`M
Operating N s.� ,��,a�w
Departments BOCCOperating $ 173.51Vi" "„k 37% < 3, 1
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Constitutional $ 85.11V 18%
State ,,,,�
Attorney
Capital Projects°w i t"° c: $ 77.9M 16% < , =4,740>
$'-728K__
Tourist Development Council $ 56.2M 12%
Public Budget Transfers, Reserves & $ 80.OM 17%
Defender.:'; Cash Balance
$632K ''
Total $ 472.7M "I... , 9 , 3>