Item D12 D.12
J �� BOARD OF COUNTY COMMISSIONERS
County of Monroe ire �f �r�l � � Mayor Heather Carruthers,District 3
The Florida.Keys Mayor Pro Tem Michelle Coldiron,District 2
Craig Cates,District 1
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
April 15, 2020
Agenda Item Number: D.12
Agenda Item Summary #6636
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Cary Knight(305) 292-4527
n/a
AGENDA ITEM WORDING: Approval to reject all bids for the Replacement of the Windows,
Doors, and Roof of the Historic Monroe County Jail at Jackson Square and re-advertise in a phased-
project approach.
ITEM BACKGROUND: The County is in the process of converting the old Monroe County Jail
located in Jackson Square into a public museum. Monroe County has received a $1.2 million TDC
grant and a State of Florida, Division of Historical Resources (DHR) grant in the amount of
$247,275.00 for this project. Project Management issued an RFP for Phase I repairs which included
replacement of the Roof, Windows, and Doors of the building. The bids for the Phase I repairs were
opened on December 17, 2019, and all three (3) bids came in around $900,000. Due to the fact that
this project is entirely grant funded and the bids came in much higher than anticipated, Project
Management wishes to reduce the scope of work for Phase I and also attempt to value engineer the
project in order to reduce costs. This request is to reject all the bids and to later re-advertise the
project based on a reduced scope of work.
PREVIOUS RELEVANT BOCC ACTION:
4/19/18 BOCC approved submission of a grant with DHR.
6/14/19 BOCC approved a Task Order with Bender & Associates Architects to create Phase I
construction documents.
8/21/19 BOCC approved a Resolution affirming its support of developing the Historic Jail into a
museum.
10/16/19 BOCC approved an Amendment to the Task Order with Bender & Associates to add an
environmental assessment.
1/22/20 BOCC approved a grant with DHR in the amount of$247,275.00.
CONTRACT/AGREEMENT CHANGES:
n/a
STAFF RECOMMENDATION: Approval to reject all bids and re-advertise reduced scope.
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D.12
DOCUMENTATION:
FINANCIAL IMPACT:
Effective Date: n/a
Expiration Date: n/a
Total Dollar Value of Contract: n/a
Total Cost to County: $0
Current Year Portion: $0
Budgeted: Yes
Source of Funds: 117-77040-530340-TM97362Y-530340
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant: n/a
County Match: n/a
Insurance Required: n/a
Additional Details:
03/18/20 117-77040 - TDC BRICKS & MORTAR 117 $902,000.00
TM97362Y
REVIEWED BY:
Cary Knight Completed 03/02/2020 3:55 PM
Patricia Eables Completed 03/03/2020 11:07 AM
Budget and Finance Completed 03/03/2020 2:51 PM
Maria Slavik Completed 03/03/2020 3:00 PM
Kathy Peters Completed 03/03/2020 3:15 PM
Board of County Commissioners Completed 03/18/2020 9:00 AM
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