Item D14 D.14'
J �� BOARD OF COUNTY COMMISSIONERS
County of Monroe ire �f �r�l � � Mayor Heather Carruthers,District 3
IleOI1da Keys Mayor Pro Tem Michelle Coldiron,District 2
Craig Cates,District I
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
April 15, 2020
Agenda Item Number: D.14
Agenda Item Summary #6647
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland (305) 809-5200
No
AGENDA ITEM WORDING: Approval of Amendment No. One to State of Florida Department
of Transportation Public Transportation Grant Agreement G1237 providing an additional
$1,250,000.00 for Retention Pond Modifications and Hangar Development at the Florida Keys
Marathon International Airport to be funded 80% FDOT and 20% Airport operating funds.
ITEM BACKGROUND: This grant is for permitting, design and construction of new drainage
improvements to modify and reduce the overall footprint of the existing dry retention ponds on
airport property and for site preparation and erection of new hangars.
PREVIOUS RELEVANT BOCC ACTION: Approval of original grant agreement on November
20, 2018.
CONTRACT/AGREEMENT CHANGES:
Adds $1,250,000.00 in additional funding.
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FDOT Amendmentl G1237
FINANCIAL IMPACT:
Effective Date: Upon Execution
Expiration Date: December 31, 2023
Total Dollar Value of Contract: $1,250,000.00
Total Cost to County: None
Current Year Portion:
Budgeted: Yes
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D.14
Source of Funds: 80% FDOT/20% Airport Operating Fund 403
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required: No
Additional Details:
REVIEWED BY:
Beth Leto Completed 02/26/2020 4:01 PM
Richard Strickland Completed 02/26/2020 6:07 PM
Pedro Mercado Completed 02/27/2020 9:03 AM
Budget and Finance Completed 03/02/2020 8:28 AM
Maria Slavik Completed 03/02/2020 9:38 AM
Kathy Peters Completed 03/02/2020 2:34 PM
Board of County Commissioners Completed 03/18/2020 9:00 AM
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725.000-03
PUBLIC TRANSPORTATION srRarecl
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGC11119
GRANT AGREEMENT
Financial Project Number(s): Fund(s): DDR/DPTO FLAIR Category: 088719
(Ftem-segment men t-phase-sequence)
442417-1-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org.Code: 55062020629
Identification Number(FAIN)—Transit only: Vendor Number: F596000749053
Contract Number: G1237 Federal Award Date: Amendment No.: One
CFDA Number: N/A Agency DUNS Number:
CFDA Title: N/A
CSFA Number: 55.004
CSFA Title: Aviation Grant Program
THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT ("Amendment") is made
and entered into on , by and between the State of Florida,
Department of Transportation ("Department"), and Monroe County Airports - The Florida Keys Marathon
International Airport, ("Agency"),collectively referred to as the"Parties." "9
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RECITALS
WHEREAS, the Department and the Agency on 12/14/2018 (date original Agreement entered)entered
into a Public Transportation Grant Agreement("Agreement").
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WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.
NOW THEREFORE, in consideration of the mutual covenants in this Amendment,the Agreement is
amended as follows:
1. Amendment Description. The project is amended The Florida Keys Marathon International Airport
Retention Pond Modification and Hanger Development
2. Program Area. For identification purposes only, this Agreement is implemented as part of the
Department program area selected below(select all programs that apply):
X Aviation
Seaports
Transit
Intermodal
Rail Crossing Closure
Match to Direct Federal Funding (Aviation or Transit)
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
Other
3. Exhibits. The following Exhibits are updated, attached, and incorporated into this Agreement:
X Exhibit A: Project Description and Responsibilities
X Exhibit B: Schedule of Financial Assistance
*Exhibit 61: Deferred Reimbursement Financial Provisions
*Exhibit B2: Advance Payment Financial Provisions
_ *Exhibit C: Terms and Conditions of Construction
X Exhibit D: Agency Resolution
Exhibit E: Program Specific Terms and Conditions
_ Exhibit F: Contract Payment Requirements
X *Exhibit G: Financial Assistance (Single Audit Act)
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725.000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGC 11/19
GRANT AGREEMENT
® *Exhibit H: Audit Requirements for Awards of Federal Financial Assistance
*Additional Exhibit(s):
4. Project Cost.
The estimated total cost of the Project is X increased/_ decreased by$1,562,500 bringing the
revised total cost of the project to$2,800,000.
The Department's participation is X increased/_ decreased by $1,250,000.The Department agrees
to participate in the Project cost up to the maximum amount of 2 240 000, and, additionally the
Department's participation in the Project shall not exceed 80.00% of the total eligible cost of the
Project.
Except as modified,amended,or changed by this Amendment,all of the terms and conditions of the Agreement
and any amendments thereto shall remain in full force and effect.
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IN WITNESS WHEREOF,the Parties have executed this Amendment on the day and year written above.
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AGENCY Monroe County Airports- STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
The Florida Keys Marathon
International Airport
By: By: e®
Name: Heather Carruthers Name: Daniel Iglesias
Title: Mayor/Chairman Title: Director of Transportation DevelODment
SEAL
ATTEST: KEVIN MADOK, CLERK STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
Legal Review: Alicia Trujillo
By:
Deputy Clerk
ON
,(VCY
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_ U m am..
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS Occ02n0
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement(if not the entire project)): The Florida Keys Marathon International Airport Retention Pond
Modification and Hangar Development
B. Project Location (limits, city, county, map): The Florida Keys Marathon International Airport, Marathon, FL
C. Project Scope (allowable costs: describe project components, improvement type/service type, approximate
timeline, project schedule, project size): The project includes the necessary permitting, design and construction of new
drainage improvements to modify and reduce the overall footprint of the existing dry retention ponds on airport
property and for the site preparation and erection of new hangars
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D. Deliverable(s): Necessary permitting, design and construction of new drainage improvements to modify and reduce
the overall footprint of the existing dry retention ponds on airport property and for the site preparation and erection of
new hangars 0
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice
purposes will be the incremental progress made toward completion of project scope elements. Supporting
documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of
incremental progress that has been made, and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency.
E. Unallowable Costs(including but not limited to):
F.Transit Operating Grant Requirements (Transit Only):
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for
Transit Operating Grants.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OOc02120
EXHIBIT B
Schedule of Financial Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year:
Financial Fund or FLAIR State Object CSFA/ CSFA/CFDA TitleFunding
Management Category Fiscal Code CFDA Funding Source
Number Type Year Number Description
Amount
442417-1-94-01 DDR 088719 2020 751000 55.004 Aviation Grant Program $726,882
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442417-1-94-01 DPTO 088719 2020 751000 55.004 Aviation Grant Program $523,118
442417-1-94-01 DPTO 088719 2019 751000 55.004 Aviation Grant Program $990,000 0
442417-1-94-01 LF 088719 2019 751000 55.004 Aviation Grant Program $247,500
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442417-1-94-01 LF 088719 2020 1 751000 55.004 Aviation Grant Program $312,500
Total Financial Assistance $2,800,000
B. Estimate of Project Costs by Grant Phase:
Phases* State Local Federal Totals State Local Federal
Land Acquisition $0 $0 $0 $0 0.00 0.00 0.00
Planning $0 $0 $0 $0 0.00 0.00 0.00
Environmental/Desi n/Construction $2,240,000 $560,000 $0 $2,800,000 80.00 20.00 0.00
Capital Equipment $0 $0 $0 $0 0.00 0.00 0.00
Match to Direct Federal Funding $0 $0 $0 $0 0.00 0.00 0.00
Mobility Management $0 $0 $0 $0 0.00 0.00 0.00
Transit Only)
Totals $2,240,000 $560,000 $0 $2,800,000
*Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant
Agreement.
BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cost for each line item budget category (grant phase)has been evaluated and determined to be
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Monroe County Airports
Department Grant Manager Name
W_
Signature Date
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000.02
PUBLIC TRANSPORTATION DEVELOPMENT
VELOPMENT
GRANT AGREEMENT EXHIBITS OGc02/20
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGc02120
EXHIBIT D
AGENCY RESOLUTION
PLEASE SEE ATTACHED
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forth 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS GGc02/20
EXHIBIT G
AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE
THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:—
Awarding Agency: Florida Department of Transportation
State Project Title: Aviation Grant Program
CSFA Number: 55.004
*Award Amount: $2,240,000
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*The award amount may change with amendments CN
Specific project information for CSFA Number 55.004 is provided at: https://apps.fldfs.com/fsaa/ earcCatalott. spx
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS
AGREEMENT: CN
State Project Compliance Requirements for CSFA Number 55.004 are provided at:
https-.//aWq.fldfs.com/fsaa/searchCoMpliance.a_s x
The State Projects Compliance Supplement is provided at: https://aops.fldfs.comlfsaa/comcliance.aspx
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To:Dionne.Richardson@dot.state.fl.us
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
G1237
12/3/2019
CONTRACT INFORMATION
Contract`. G1237
Contract Type: GO-GRANT DISBURSEMENT(GRANT)
Method of Procurement: ' G-GOVERMENTAL AGENCY(287.057,F.S.)
Vendor Name: MONROE COUNTY BOCC
VendorlD: F596000749053
Beginning Date of This Agreement: 12/14/2018
Ending Date of This Agreement: 12/31/2023
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Contract Total/Budgetary Ceiling: ct=$2,240,000.00 N
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Description: FL KEYS MARATHON AIRPORT RETENTION POND MODIFICATIONS&HANGAR 0
DEVELOPMENT
FUNDS APPROVAL INFORMATION �--
FUNDS APPROVED/REVIEWED FOR ROBIN M.NAITOVE,CPA,COMPTROLLER ON 12/3/2019
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Action: Supplemental
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Reviewed or Approved: APPROVED
Organization Code: 55062020629
Expansion Option:.: A9 4y
Object Code: 751000
Amount: $1,250,000.00
Financial Project: 44241719401
Work Activity(FCT): 215
CFDA: `-
Fiscal Year: 2020
Budget Entity: 55100100
Category/Category Year: 088719/20
Amendment ID: S001
Sequence: 00
User Assigned ID: A 1
Enc Line,(6s)/Status 0002/04
Total Amount: $1,250,000.00
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